3. Agreement - Southern California Permanente Medical Group — Anaheim City Council, February 7, 2023

AGREEMENT
THIS AGREEMENT, dated for purposes of identification only this __ day of February, 2023 is made and entered into by and between the

CITY OF ANAHEIM, a municipal corporation, hereinafter
referred to as "ANAHEIM,"

A
N
D

Southern California Permanente Medical Group, a California partnership, hereinafter referred to as “CONSULTANT.”

W I T N E S S E T H:

WHEREAS, ANAHEIM desires to obtain occupational health and medical evaluation services on an as ne eded basis, including, but not limited to, fitness for duty exams, pre-employment medical examinations, and blood chemistry/drug screening panels; and WHEREAS CONSULTANT is a nationally recognized leader in providing such services to employers and has pr ovided me dical evaluation services to various government agencies.

WHEREAS ANAHEIM has solicited for proposals for such services and received a proposal from CONSULTANT dated October 7, 2022 ("Proposal"), has reviewed the previous experience and evaluated the expertise of CONSULTANT, and desires to retain CONSULTANT to render professional services under the terms and conditions set forth in this Agreement; and WHEREAS, CONSULTANT is qualified to perform such services, and is willing to do so upon terms and conditions set forth herein.

NOW, THEREFORE, FOR AND IN CONSIDERATION OF THE MUTUAL

PROMISES, COVENANTS AND CONDITIONS HEREIN CONTAINED, THE PARTIES HERETO AGREE AND FOLLOWS:
2 1. SERVICES TO BE PROVIDED BY CONSULTANT
CONSULTANT shall conduct medical evaluation services on an as needed basis in support of the ANAHEIM Human Resources Department, and other projects and programs as directed by the Human Resources Director or the Director’s designee. The services are more particularly described in th e RFP, a copy of which is attached as Exhibit A, in the CONSULTANT's Proposal, a copy of which is attached hereto as Exhibit B (collectively "Scope of Services), and the CONSULTANT’s rates, a copy of which is attached hereto as Exhibit C .

ANAHEIM reserves the right to modify the Scope of Services in its sole discretion. In the event of conflicting provisions, the provisions shall govern in the following order: 1) this Agreement, 2) the RFP, attached as Exhibit A, 3) the Proposal, attached as Exhibit B , an d 4) the Rates, attached as Exhibit C.

Joan Carson shall be designated CONSULTANT's Project Manager, and shall be responsible for directing the services to be provided under this Agreement and administering the Agreement on behalf of CONSULTANT.

2. TERM OF AGREEMENT
The term of this Agreement shall be three (3) years from the Effective Date of this Agreement or is otherwise terminated, pursuant to the provisions of Section 1 2 below.

ANAHEIM’s Human Resources Director may extend the Agreement for up to two (2) additional years by sending notice to CONSULTANT prior to the expiration of the original term of the Agreement.

3. COMPENSATION
ANAHEIM shall pay CONSULTANT for services rendered pursuant to this Agreement the rates set forth in Exhibit C. Such rates are inclusive of all expenses which may be incurred by CON SULTANT in conducting medical evaluation services , including, but not limited to travel within Southern California. The rates set forth in Exhibit B will be in effect for three (3) years from date of execution of this agreement. It is also agreed that rates may increase no more than five percent (5%) yearly thereafter to address potential cost increases associated 3 with services provided. CONSULTANT will notify ANAHEIM in writing at leas t six (6) months prior to any change in rates. It is understood by and agreed between the parties to this Agreement that full and complete payment for all services provided in accordance with this Agreement, including expenses, shall not exceed the sum of Fiver Hundred Thousand Dollars ($500,000.00).

4. INDEPENDENT CONTRACTOR
CONSULTANT is at all times an independent contractor pursuant to this Agreement and shall not, in any way, be considered to be an officer, agent or employee of ANAHEIM.

5. INDEMNIFICATION
As respects acts, errors or omissions in the performance of professional services, CONSULTANT agrees to indemnify and hold harmless ANAHEIM, its officials, employees, and ANAHEIM designated volunteers from and against any and all claims, demand s, defens e costs, liability or consequential damages of any kind or nature arising directly out of CONSULTANT's negligent acts, errors or omissions in the performance of his professional services under the terms of this Agreement.

As respects all acts or omissions which do not arise directly out of the performance of professional services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, CONSULTANT agrees to indemnify, defend (at ANAHEIM' s option), and hold harmless ANAHEIM, its officials, agents, employees, representatives, and volunteers from and against any and all claims, demands, defense costs, liability, or consequential damages of any kind or nature arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) performance or failure to perform, under the terms of this contract; excepting those which arise out of the sole negligence of ANAHEIM.

6. INSURANCE
4 Without limiting ANAHEIM’S right to indemnificat ion, it i s agreed that CONSULTANT shall secure, prior to commencing any activities under this Agreement, and maintain, during the term of this Agreement, insurance coverage as follows:

Workers’ Compensation Insurance as required by California law and Empl oyers Liability Insurance in an amount not less than $1,000,000 per occurrence.

Commercial General Liability Insurance, including coverage for Premises and Operations, Contractual Liability, Personal Injury Liability, Products/Completed Operations Liability, and Sexual Abuse and Molestation and Independent CONSULTANT’S Liability where determined appropriate by ANAHEIM’S Risk Manager, in an amount not less than $2,000,000 per occurrence, $4,000,000 annual aggregate, written on an occurrence form. Such insur ance shall be written on a primary basis, but may include a deductible or self -insurance retention (SIR) of more than $10,000 per occurrence, provided that such deductible or SIR is disclosed to ANAHEIM in writing, at the inception of this Agreement and ap proved by the Risk Manager for ANAHEIM.

Comprehensive or Commercial Automobile Liability Coverage including —as applicable—owned, non -owned, and hired autos, in an amount not less than $2,000,000 per occurrence, combined single limit, as required by California law.

Professional Liability Insurance in an amount not less than $2,000,000 per occurrence, and CONSULTANT shall maintain such coverage for at least one (1) year from the termination of this Agreement. This coverage must include Cyber Liability Insurance where determined by ANAHEIM’s Risk Manager. Such insurance shall be written on a primary basis, but may include a deductible or self -insurance retention (SIR) of more than $10,000 per occurrence, provided that such deductible or S IR is dis closed to ANAHEIM in writing, at the inception of this Agreement and approved by the Risk Manager for ANAHEIM.

Each insurance policy required by this Agreement shall contain the following clause or shall otherwise provide for the following conditions:
5 “This insurance shall not be cancelled, or limited in scope or coverage, until after thirty (30) days prior written notice has been given to the City Clerk, City of Anaheim, 200 S.

Anaheim Blvd., Anaheim, CA 92805, except in the even t of cancellation for non -payment of premium that shall provide for not less than ten (10) days’ notice.”

Each insurance policy required by this Agreement, except policies for Professional Liability and Workers’ Compensation, shall contain the following clauses or shall otherwise provide for the following conditions:
“It is agreed that any insurance maintained by
CONSULTANT pursuant to this Agreement shall be primary to, and not contribute with, any insurance or self - insurance maintained by the City of Anaheim.”
“The City of Anaheim, its officers, agents, employees,
representatives and ANAHEIM designated volunteers are added as additional insured as respects the acts, omissions, operations and activities of, or on behalf of, the named insure d, in reg ard to products supplied to, or work or services performed for, or related to, the City of Anaheim.”

Prior to commencing any work under this Agreement, CONSULTANT shall deliver to ANAHEIM insurance certificates confirming the existence of the ins urance required under this Agreement, and including the applicable clauses referenced above. Also, within thirty (30) days of the execution date of this Agreement, CONSULTANT shall provide ANAHEIM (i) endorsements to the insurance policies that a dd to t hese policies the applicable clauses referenced above, or (ii) in lieu of said endorsements, documentation acceptable to ANAHEIM evidencing that the coverage, terms, and conditions set forth in the above -referenced clauses are 6 otherwise included in said insurance policies. Insurance required hereunder shall be placed with insurers (i) admitted to write insurance in California, (ii) possessing an A. M. Best’s rating of A VII or higher, or (iii) otherwise acceptable to ANAHEIM, with prior written permission from ANAHEIM. In the event that a claim or other legal action is filed against ANAHEIM, and if ANAHEIM, in its good faith opinion, believes it may have coverage under any of the insurance required herein, then ANAHEIM has the right to demand, a nd to rec eive within a reasonable time period, copies of the insurance policies related to such required insurance; provided, however, that this provision shall not apply if the parties agree that CONSULTANT shall fully defend, hold harmless, and indemnify ANAHEIM against any such claim or other legal action.

In addition to other remedies ANAHEIM may have if CONSULTANT fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, ANAHEIM may, at its sole option:

1. Order CONSULTANT to stop work under this Agreement and/or withhold any payment(s) that become due to CONSULTANT hereunder until CONSULTANT demonstrates compliance with the requirements hereof;

2. Terminate this Agreement.

Exercise of an y of the above remedies, however, is an alternative to other remedies ANAHEIM may have and is not the exclusive remedy for CONSULTANT’S failure to maintain insurance or secure appropriate endorsements.

Nothing herein contained shall be construed i n any way as limiting the extent that an CONSULTANT may be held responsible for payments of damages to persons or property resulting from CONSULTANT’S, (or CONSULTANT’S AGENT or SUB -AGENT, if any) performance of the work covered under this Agreement.

In the event CONSULTANT hires other persons or firms to perform some of the work related to this Agreement, CONSULTANT shall ensure (i) that the acts or omissions of such persons or firms are covered under the above -referenced liability insurance, or (ii) that such firms maintain insurance equal to or better than, and subject to the same limits, terms and 7 conditions as, the insurance required of CONSULTANT under this Agreement (except for firms that are not performing professional services —such firms shall not be required to carry the above-referenced professional liability insurance); and in either instance, CONSULTANT shall provide, or cause to be provided, evidence of such insurance coverage, reasonably acceptable to ANAHEIM.

ANAHEIM’S Risk Manager is hereby authorized to amend the requirements set forth herein in the event that such reduction is in ANAHEIM’S best interest.

7. PROFESSIONAL PRACTICES
All services to be provided by and through CONSULTANT pursuant to this Agreement shall be provided by personnel experienced and/or licensed in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants and/or medical professionals in similar circumstances in accord ance with sound professional practices. Services provided by and through CONSULTANT will be furnished in accordance with generally accepted professional practice s and principles and under the supervision of professionals licensed in the State of California.

CONSULTANT assumes responsibility for any and all negligence, errors or omissions that CONSULTANT commits and any and all such negligence, errors or omissions committed by a subcontractor of CONSULTANT in performance of this Agreement.

8. ASSIGNMENT
Neither CONSULTANT nor ANAHEIM may assign or transfer this Agreement, or any part thereof, without the written consent of the other party.

9. GOVERNING LAW
This Agreement shall be governed by the laws of the State of California. If any portion of th is Agreement is held invalid under any applicable statute or rule of law, then such portion only shall be deemed invalid.

10. COMPLIANCE WITH LAWS
8 In the performance of this Agreement, CONSULTANT shall abide by and conform to any and all applicable laws of the United States, the State of California and the City Charter and Ordinances of ANAHEIM.

11. WAIVER
No waiver or failure to exercise any right, option or privilege under the terms of this Agreement on any occasion shall be construed to be a waiver of any o ther right, option or privilege on any other occasion.

12. TERMINATION OF AGREEMENT
ANAHEIM may terminate this Agreement with or without cause upon giving CONSULTANT at least fifteen (15) days' prior written notice. If this Agreement is termi nated without cause, CONSULTANT will be paid for costs incurred and actual services satisfactorily performed for ANAHEIM up to and including the date of termination.

13. NO THIRD-PARTY RIGHTS
The parties intend not to create rights in, or to grant remedies to, any third party as a beneficiary of this Agreement or of any duty, covenant, obligation or undertaking established herein.

14. ENTIRE AGREEMENT; PARTIAL INVALIDITY
This Agreement constitutes the entire agreement and understanding between the parties here to, and supersedes all proposals, oral or written, and all other communications between the parties with respect to the subject matter of this Agreement.

This writing constitutes the entire agreement between the parties with respect to the subject matter hereof, and supersedes all oral or written representations or written agreements which may have been entered into between the parties. No modification or revision shall be of any force or effect, unless the same is in writing and executed by the parties hereto.

If any provision of this Agreement shall be held invalid, such invalidity shall not affect the other provisions hereof, and to this extent, the provisions of this Agreement are intended to be and shall be deemed severable. The parties s hall agree, if reasonably practicable, 9 upon provisions which are equivalent from an economic point of view to replace any provision which is determined to be invalid.

15. CONTRACT ADMINISTRATION
The Human Resources Director or the Director’s designee shall be responsible for the administration of this Agreemen t for ANAHEIM. Nothing contained in this section shall be construed to authorize the Human Resources Director to amend, cancel, waive, or otherwise modify any terms of this Agreement, except to the extent s uch changes or modifications are expressly autho rized by this Agreement. The City Manager, may, in writing, reassign the administration of this Agreement to another department head.

16. NOTICES
Notices and communication concerning this Agreem ent shall be sent to the following addresses:

ANAHEIM: City of Anaheim
Attn: City Clerk
200 South Anaheim Boulevard
Anaheim, California 92805
Telephone: (714) 765-5166
Facsimile: (714) 765-4105

WITH A COPY TO: Human Resources Director
City of Anaheim
201 South Anaheim Boulevard
Anaheim, California 92805
Telephone: (714) 765-5111
Facsimile: (714) 765-5211

CONSULTANT: Kaiser Permanente On the Job
Attn.: Joan Carson, ARM
1851 E. First St. Ste 1100
Santa Ana, CA 92705
Telephone: (714) 296-7333

Either party may, by notice to the other party, change the address specified above.

Service of notice or communication shall be complete, if personally served, when received at the designated address, or fi ve (5) days after deposit of said notice or communication in the U.S. mail.
10 17. USE AND OWNERSHIP OF DOCUMENTS
It is understood by and agreed between the parties that all documents prepared or developed by CONSULTANT pursuant to this Agreement shall be come the property of ANAHEIM and shall be delivered to ANAHEIM on hard copy and PC Microsoft compatible disk upon completion of the services.

18. AUTHORITY
CONSULTANT and CONSULTANT’s signators represent that the signators hold the positions set forth below their signatures and that the signators are authorized to execute this Agreement on behalf of CONSULTANT and to bind CONSULTANT hereto

19. ANAHEIM'S RIGHT TO EMPLOY OTHERS
CONSULTANT acknowledges and agrees that this Agreement and the provi sion of services hereunder are nonexclusive and that ANAHEIM may enter into similar agreements with other entities for the provision of similar services.

20. EFFECTIVE DATE
The effective date of this Agreement shall be the latest date of execution hereinafter set forth opposite the names of the signators hereto. In the event CONSULTANT fails to set forth a date of execution opposite the name(s) of CONSULTANT's signator(s), CONSULTANT hereby authorizes ANAHEIM, by and through its representative, to inser t the date of execution by CONSULTANT's signator(s) an d the date of said Agreement, as executed by CONSULTANT, is received by ANAHEIM.
11 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the dates hereinafter respectively set forth.

DATE OF EXECUTION:

CITY OF ANAHEIM
a municipal corporation

By:

“ANAHEIM”

ATTEST:

By: _
Theresa Bass, City Clerk

DATE OF EXECUTION:

Southern California Permanente Medical Group, a
California Partnership

By:

Title:

Printed Name:

“CONSULTANT”

APPROVED AS TO FORM:

ROBERT FABELA, CITY ATTORNEY

By:

Robert J. Tyson
Deputy City Attorney
Dated:

Attachments:

Exhibit A – Request for Proposal
Exhibit B – Proposal / Scope of Services
Exhibit C – Cost Proposal
98994
12 EXHIBIT A

Request for Proposal

Medical Evaluation Services

September 19, 2022

Questions Due: September 26, 2022 at 5:00 P.M.

Proposals Due: October 7, 2022 at 5:00 P.M.

Projected Award Date: December 20, 2022

Submit bid questions online at:
http://anaheim.net/vendorportal

Human Resources Department
Anaheim West Tower, 5th Floor
201 South Anaheim Boulevard
Anaheim, California 92805

Bid Contacts:

Lisa Wirtz
[email protected]
Maggie West
[email protected]

2 Contents

1.01 Purpose of the Request for Proposal ................................................................................................ 3

1.02 Background .................................................................................................................................... 3

1.03 Scope of Services ............................................................................................................................ 3

1.04 General Requirements .................................................................................................................... 4

1.05 Certificate of Insurance/Indemnity Clause ........................................................................................ 6

1.06 Non-Collusion Clause ...................................................................................................................... 6

1.07 Questions and Communications ...................................................................................................... 6

1.08 City’s Requirement for Business License ........................................................................................... 6

2.01 Evaluation Factors for Award ........................................................................................................... 6

2.02 RFP Deadline .................................................................................................................................. 7

2.03 Submission of Proposal ................................................................................................................... 8

3.01 City of Anaheim General Conditions: Requests for Proposals ............................................................. 9 Appendix I:Standard Insurance Language ............................................................................................... 18 Appendix II: Standard Indemnification Provision ..................................................................................... 22 Appendix III: Non-Collusion Affidavit ...................................................................................................... 23 Appendix IV: References........................................................................................................................ 24

3 1.01 Purpose of the Request for Proposal (RFP)

The City of Anaheim Human Resources Department is seeking proposals from qualified professional occupational health providers to conduct pre-employment placement medical screenings, job analyses, fitness for duty tests, and related occupational health services. The City is committed to utilizing impartial medical reviews to objectively evaluate candidates’ and employees’ ability to perform job duties. The City encourages all prospective occupational health providers (herein referred to as “Proposer” or “Vendor”) to submit proposals. The City desires highly experienced occupational health providers with experience working with municipal government agencies, and who have an understanding of the unique requirements of public safety personnel.

The City currently uses the services of outside medical facilities and providers to conduct impartial medical reviews of City candidates and employees either seeking employment or currently employed with the City (hereinafter collectively referred to as “Employees”) to evaluate their ability to perform job duties.

The City encourages all prospective occupational health providers (herein referred to as “Proposer” or “Vendor”) to submit proposals. The City desires highly experienced occupational health providers with experience working with municipal government agencies and who have an understanding of the varying requirements of public safety personnel.

1.02 Background

The City of Anaheim, situated in the heart of Orange County, has a population of 350,000 residents within its 50 square mile city limits. It is the largest city in Orange County and the tenth largest city in California.

Anaheim features a mild year-round climate with easy access to a wide array of cultural, entertainment and recreational options. The City embraces a vibrant cultural arts community, and several museums and performing arts venues. Professional sports teams include the Angels Baseball team and the Anaheim Ducks Hockey team. Entertainment options include the Disneyland Resort, golf, boutique shopping, and a wide variety of restaurants. More than 40 million people visit Anaheim annually

Anaheim is a full- service city supporting more than 358,000 residents, 20,000 businesses, and 25 million annual visitors. The City provides public safety through the Anaheim Police Department and Anaheim Fire & Rescue, water and power service through Anaheim Public Utilities, parks, community centers, family services and libraries through Anaheim Community Services, neighborhood and transportation improvements through Anaheim Public Works, and community revitalization through Housing and Community Development. Business attraction and retention with Economic Development and the largest convention center in the West Coast. The City cur rently employs over 3,000 full and part -time employees using approximately 600 job classifications. Detailed job classifications are available online at:

https://www.governmentjobs.com/careers/anaheim/classspecs

1.03 Scope of Services

The City of Anaheim seeks to utilize the best combination of options available to implement a legally defensible medical evaluation program to improve program efficiency, effectiveness, and fiscal accountability. Additionally, the service provider must screen applicants and employees to properly evaluate and determine whether the physical capabilities and work-related safety requirements of the job, as well as 4 the essential job functions, can be performed by an individual. The Proposer must be familiar wit h requirements for fire and police public safety personnel, such as the California Commission on Peace Officer Standards and Training (POST).

The primary services required will include, but are not limited to, the following:

1. Conduct pre-placement medical evaluation of candidates for ability to perform the job function to include, but not limited to:
a. Evaluation of candidate’s physical ability to perform the essential functions of the job. i. As needed, facilitate an interactive process wit h candidate until the evaluation is complete/closed (i.e. follow-up assessment).
b. Drug testing
i. Provide options for multiple testing methods , including but not limited to urine, saliva, blood, and hair.
c. Tuberculosis testing
i. Provide options for multiple testing methods, including but not limited to skin PPD, chest x-ray, and blood.
d. Testing for immunizations, including but not limited to measles, mumps, rubella, varicella, hepatitis, etc.

2. Conduct an analysis and evaluation of the current pre -employment placement medical evaluation process and make recommendations for revising.

3. As needed, analyze current job classification specifications and make recommendations for the City’s use in the pre -employment medical examination and drug testing process , as well as occu pational injury medical examination for return-to-work/fitness for duty.

4. Provide a written outline of the administrative and procedural requirements and provide training to Human Resources personnel in administration procedures.

5. Communicate with Human Resources personnel regarding applicants or employees ’ progress throughout the medical evaluation process.

6. Communicate directly with applicants throughout the process , in regards to results and medical conditions. When necessary, obtain applicant confidential medical information that is needed for clearance for a particular job.

7. Provider shall have the ability to schedule pre -employment evaluations within five (5)) days of City’s referral.

8. Provider shall complete pre-employment evaluations within ten (10) business days after completing medical exams and tests.

9. Provider shall provide the City with status updates on any matter within two (2) business days of the City’s request.

10. Provider shall make every effort to limit a patient’s wait time to no greater than 30 minutes.

11. Conduct Fitness for Duty examinations (industrial and non -industrial), and provide reports and recommendations regarding the suitability of current employees to continue to perform their duties.

12. Establish and maintain a secure process for submitting final report s electronically, outlining each candidate’s pre-employment placement medical evaluation and results and provide results to the city within 48 hours of completion of evaluation.

13. Provide quarterly electronic activity reports in a format established by Human Resources in its sole discretion, on the nature and number of examinations conducted, including but not limited to results and final dispositions.

14. Provide consultation as needed to Human Resources personnel regarding medical services provided and outlined in this Agreement.

15. If the circumstances on a particular hearing and/or court proceeding warrants the presence of a competent and knowledgeabl e representative of the Proposer , the City will request and Proposer shall provide such representative, at no additional cost to the City. 5 16. Maintain records in accordance with State and Federal laws , or as otherwise reasonably required by the City and agree to permit agents and employees of the City to review such record s, as well as maintain all books, documents, papers, accounting records, and other evidence pertaining to the fees paid.

17. Provide, at a minimum, a quarterly itemization of charges incurred.

Additional services will include, but are not limited to, the following:

1. Maintain a network of qualified and trained medical providers and medical specialists for necessary exams.

2. Where applicable, interface with medical clinic and medical services provider to manage all aspects of medical review services.

3. Provide a separate op tion for p re-placement testing for tuberculosis and drug testing only, for specific part-time or seasonal occupations, and provide alternatives for mobile on-site testing.

4. Manage all bill review functions for the medical exams performed by clinics.

5. Provide access for City staff to Proposer’s tracking system.

Medical services to be provided:

Depending on job classification, pre-placement and pre-assignment medical examination processes may include, but are not limited to:

Job profile review; review of medical history; check vital signs; detailed vision exam; audiogram; chest x-ray; EKG or treadmill stress EKG; Spirometry; chem ical panel; CBC w/diff; dipstick UA, or UA w/Micro (to lab); venipuncture & collection.

Locations:

The primary clinic(s) location to provide the services above are preferred to be within Anaheim, California.

To ensure the City’s ability to efficiently schedu le candidates/employees, having multiple clinic locations in Southern California within reasonable proximity to Anaheim, California as an option is highly desired to ensure prompt scheduling available when the primary location is not reasonably available. The City may attract candidates from other regions in California and throughout the country; therefore the ability to test candidates or provide an alternative mechanism for testing in other locations is also desired.

While not required, having the op tion for onsite group pre -placement testing for tuberculosi s and drug testing is desirable for primary services #2 mentioned above. This would take place at City Hall, 200 S.

Anaheim Blvd, Anaheim, California and at the Anaheim Convention Center, 800 W. Ka tella Ave, Anaheim, California.

1.04 General Requirements

To be considered by the City, proposing occupational health providers should submit a comprehensive bid proposal, including summary provider and client service history, provided services and cost, clinician/staff qualifications, and references.

Sample cost estimates should be included, along with itemization of individual component costs to allow the possibility for ad-hoc services.

For pre -employment medical testing, please provide sam ple medical job profiles. While the City has 6 approximately 600 active job classifications, it is desired to utilize the absolute minimal medical job profiles for staff to utilize when scheduling candidates for pre -employment medical testing.

The estimated duration of the contract for services will include a not-to-exceed amount, for a duration of up to three years, with possible options to extend on a year-to-year basis

1.05 Certificate of Insurance/Indemnity Clause

The Agreement between Anaheim and the successful Proposer will contain Anaheim’s standard insurance provisions for Agreements of this type. This language is set forth in Section 3.01.

The Agreement between Anaheim and the successful Proposer will contain Anaheim’s stand ard indemnification provisions for Agreements of this type. This language is set forth in Appendix II.

1.06 Non-Collusion Clause

The Proposer agrees to sign a non-collusion affidavit to be executed by the bidder and submitted with the bid. The non-collusion affidavit will be included as part of the bid documents. See Appendix III.

1.07 Questions and Communications

All questions, concerns or comments regarding this RFP may only be submitted through the vendor portal (http://anaheim.net/vendorportal). Answers to such inquiries, as well as any revisions to the request for proposal, will be publicly posted on the vendor portal in the form of an addendum.

Anaheim’s policy is to provide fair and open competition and to ensure that accurate and complete information is communicated to all interested parties. Therefore, any verbal or written communications between any Proposer or its representativ es, agents or others acting on their behalf, and any other City employee, consultant, commission member, or elected official regarding this procurement are strictly prohibited from the time the RFP is issued until the date of execution of the contract. An y violation of the communication process set forth in this section may be grounds for disqualification of the offending firm from participation in this procurement.

1.08 City’s Requirement for Business License

During the term of the Agreement, the Proposer shall obtain and keep in full force and effect, all business licenses required by the City. For additional information regarding the applicability of the City’s business licenses, contact the Business License Division at (714) 765-5194.

2.01 Evaluation Factors for Award

Evaluation of proposals will be based on a fair, impartial, and competitive selection process in which the evaluation of proposals will not be limited to price alone. Proven expertise in occupational health services for municipal government agencies will be the primary consideration in the selection process. 7 The City reserves the right to select a vendor based solely on the information submitted in the proposal and to make a contract award without any further discussion with Proposers regarding the responses received.

Therefore, responses should be submitted initially on the most favorable terms available to the City from a price, contractual terms, and conditions.

The City also reserves the right to conduct discussions with Proposers who submit proposals.

Proposals shall be consistently evaluated based on the following competitive selection criteria:

Criteria Portion
Experience 30%
Ability to Meet Scope of Services 30%
Costs 30%
References 10%
Total 100%

Notification. Any Proposer(s) submitting proposals judged as being "most qualified" by the selection committee may be contacted and asked to provide additional information to supplement their initial proposal. Staff will negotiate a professional services agreement with the selected applicant and the final agreement will be presented to the City Council for approval.

2.02 RFP Deadline

Please submit the final response/proposal in the format specified in Section 2.03 by 5:00 P.M. Pacific Standard Time, on October 7, 2022.

Proposals received after the required time and date specified will be considered late and non-responsive and will not be evaluated for award.

Proposals that are incomplete or non-responsive may not be considered during the evaluation process.

All questions regarding this RFP must be submitted through the vendor portal noted above and must be submitted no later than September 26, 2022 by 5:00 P.M. Pacific Standard Time. Answers, if any, prepared by the City will be delivered via e-mail to all known proposal holders and/or posted on the vendor portal.

Timeline:

Below is the timeline for the selection of a Proposer; however, the City reserves the right to modify or reschedule procurement milestones as necessary.

Activity Date
Release of Request for Proposal September 22, 2022
Vendor Questions Final Submittal September 29, 2022
Vendor Questions – Answers Returned and Posted October 4, 2022 Proposals Due October 10, 2022
Selection of Finalist (Possible Vendor Interviews) October 17 – October 21, 2022 Contract Negotiations October 24 – November 4, 2022
8 Finalize Contract (internal process – obtaining
signatures, prepare staff report, etc.)
November 4, 2022 – November 21,
2022
Award Contract December 20, 2022
Estimated Implementation Start Date December 20, 2022

2.03 Proposal Requirements

Please submit the final response/proposal electronically by 5:00 P.M. Pacific Standard Time, on Friday, October 7, 2022, via the Department’s vendor portal website, located at http://anaheim.net/vendorportal.

Submission of a proposal shall constitute acknowledgment and acceptance of all terms and conditions contained in this RFP and all exhibits and attachments hereto.

Proposal Response Format. In order to assist in the fair and equitable evaluation of all responses, Proposers are being asked to adhere to the specific response format set forth below. Responses that deviate from the requested format may be classified as “non -responsive” at the discretion of the City and may be subject to disqualification. Marketing information will not be accepted in lieu of direct response to all requirements and questions.

Proposals should be organized in a bo okmarked PDF document that include s the following sections and content:

Section Description

1. Executive Summary A letter of introduction signed by an authorized representative of the Firm that provides an executive summary of the Firm’s experience relevant to the scope of work described in this RFP.

2. Experience Explain your organization’s capability to achieve the objectives of this project with reference to prior experience, ability to meet specified timelines, available resources, and the qualifications of your team.

Please include copies of your business license and certifications.

3. Firm Background Describe the organization, date founded and ownership of your firm.

Specify the number of years your organization has been developing and administering examinations for public safety agencies.

4. Personnel

1) Identify the number of professionals employed by your firm, by classification.
2) Describe the proposed project team, including role they will play, title and years at firm. Include relevant work experience. 3) Identify key personnel responsible for accomplishing all phases of the contract.

5. Work Plan Provide a detailed description of how your organization intends to provide the services outlined in this RFP. The descriptions should be formatted to enable the City to evaluate the Proposer’s capability to effectively coordinate and manage medical services review.

Consultant is free to comment on any other medical services review- related activities or initiatives your organization would recommend and assist in implementing.
9 6. Reporting Describe the frequency and format of reports you would provide to City staff. Please attach sample reports.

7. References Using the forms provided in Appendix IV provide five (5) customer references that are similar in size and project scope to the City. Three (3) of the 5 references must include agencies with public safety classifications.

8. Contract
Performance
Indicate if at any time during the past five years Proposer has had a contract terminated for convenience, non-performance, or any other reason, or has entered into legal action with a customer. Describe the situation(s) including name and address of contracting party and circumstances.

9. EXHIBIT A – Fee
Statement and
Proposed Pricing
The proposal shall include a fee schedule for the services to be performed, which shall be based on the Proposer’s best pricing.

– End of Proposal Format Section –

3.01 City of Anaheim General Conditions: Requests for Proposals

ACCEPTANCE PERIOD Unless otherwise specified herein, proposals are firm for a period of ninety (90) days.

ADDENDA ACKNOWLEDGMENT Each proposal shall include specific acknowledgment of receipt of all addenda issued during the solicitation period. Failure to so acknowledge may result in the proposal being rejected as not responsive. In electronic proposals, such acknowledgement is done online; in paper proposals, there is a space on the signature page for such acknowledgement.

AFFIRMATIVE ACTION AND NON-DISCRIMINATION If the total price exceeds $50,000, the successful bidder must certify prior to award that they have a written affirmative action program and that they comply with all Federal, State, and municipal laws and regulations pertaining to affirmative action and non -discrimination.

This certification may be made on the Special Provisions form provided.

ASSIGNMENT OF RIGHTS OR OBLIGATIONS Except as noted hereunder, the successful Proposer may not assign, transfer, or sell any rights or obligations resulting from this solicitation without first obtaining the specific written consent of the City.

AUTHORIZED SIGNATURES Every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work. Upon request of the City of Anaheim, any agent submitting a proposal on behalf of a Proposer shall provide a current power of attorney certifying the agent’s authority to bind the Proposer.

AWARD OF PROPOSAL An evaluation committee will be established by the City. The committee will evaluate all proposals received in accordance with the selection criteria. The criteria are not listed in any order of preference. Award will be made to the Proposer offering the most advantageous proposal aft er consideration of all selection criteria set forth herein. 10 The evaluation committee reserves the right to contact and evaluate the Proposer's and (if applicable) subcontractor's references; contact any Proposer to clarify any response; contact any current users of a Proposer’s services; solicit information from any available source concerning any aspect of a proposal; and seek and review any other information deemed pertinent to the evaluation process. The City shall not be obligated to accept the lowest priced proposal, but will make an award in the best interests of the City after all factors have been evaluated.

Oral interviews may, at the City's sole option, be conducted with responsible Proposers who submit proposals determined to be most likely to best meet the needs of the City. Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to, the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of proposals. Unless otherwise indicated, revisions may be permitted after submissions and before award for obtaining best and final proposals. In conducting discussions, the City will not disclose information derived from proposals submitted by competing Proposers.

A notification of intent to award may be sent to any Proposer selected. Award is contingent upon the successful negotiation of final contract terms and the approval of the Anaheim City Council. Neg otiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached.

If contract negotiations cannot be concluded successfully, the City may negotiate a contract with another Proposer or withdraw the RFP. In the event the City Council does not approve the recommendation to award, the RFP may be cancelled without any cost or obligation of the City.

ADDITION/DELETION OF SERVICES The City of Anaheim reserves the right to add and/or delete services to be provided for in the contract. Should a service requirement be deleted, payment to the Successful Proposer will be reduced proportionally, to the amount of service reduced in accordance with the bid price. Should additional services be required from this cont ract, prices for such additions shall be in accordance with this Request for Proposal and Proposer’s response thereto.

AWARD SELECTION PROCESS Selection of qualified Proposer will generally be based on the quality and completeness of submitted proposal; understanding of project objectives; project approach; product offering; experience and expertise; references; costs; and any other criteria identified in the specific RFP.

Additional questions may be asked of Proposer and interviews may be conducted. Proposer will be notified of any additional required information or interviews after the written proposals have been evaluated.

Interviews will be held only with the most qualified respondents. The recommended proposals and resulting Agreement may require a pproval by the City Council for award. The Proposer selected will enter into a written contract with the City.

BUSINESS LICENSES Any person, including but not limited to, an individual, corporation, or sole proprietor who wishes to conduct any business w ithin the City of Anaheim, must secure a business license. City law states that no person shall engage in business or transact and carry on a business, trade, profession, calling or occupation without first having procured a license from the City to do so , or without complying with any and all applicable provisions of Title 3 of the City Ordinance relating to business license. A City of Anaheim business license is not required for submitting a proposal, but must be obtained when awarded a contract, prior to commencing services or selling merchandise to the City.

CANCELLATION OF SOLICITATION The City may cancel this solicitation at any time, without obligation.

COMPLIANCE WITH LAWS The Contractor shall adhere to all applicable federal, state, and local laws, codes and ordinances, including, but not limited to, those promulgated by CAL-OSHA, FED-OSHA, EPA, the California State Department of Health Services, and City of Anaheim regulations. Proposer shall conform to the 11 Immigration Reform and Control Act of 1986, as amended, including, but not limited to, the verification of the employment eligibility of Proposer’s employees working in the City, and the Workers’ Compensation laws of the State of California.

CONTRACT DOCUMENTS, EXAMINATION OF It is the responsibility of the Proposer to thoroughly examine and be familiar with legal and procedural documents, general conditions, all forms, specifications, scope of work, drawings, plans, and addenda (if any), hereinafter referred to as Contract Documents. Proposer shall satisfy himself as to the nature, quantity, and quality of work to be performed and materials, labor, supervision, equipment and permits necessary to perform the work as specified by the Contract Documents.

The failure or neglect of the Proposer to examine the Contract Documents shall in no way relieve him from any obligations with respect to the solicitation or contract. The submission of a proposal shall constitute an acknowledgment upon which the City of Anaheim may rely that the Proposer has thoroughly examined and is familiar with the contract documents. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document.

DEFINITION OF TERMS For the purposes of this RFP, the following definitions will be used:

Contractor - Same as Proposer, may be used interchangeably with "Supplier," “Bidder,” or "Vendor." Evaluation Committee -. A committee established by the City to review, evaluate, and score the proposals, and to recommend award to the Proposer that submitted the proposal determined by the committee to be in the best interest of the City.

May - Indicates something that is not mandatory but permissible.

Must/Shall - Indicates a mandatory requirement. A proposal that fails to meet a mandatory requirement will be deemed non-responsive and may not be considered for award.

Proposer - The person or firm making the offer. May be used interchangeably with the word “Bidder.” Proposal - The offer presented by the Proposer.

RFP -. Acronym for Request for Proposals.

Should - Indicates something that is recommended but not mandatory. Failure to do what "should" be done will not result in rejection of your proposal.

Submission Deadline - The date and time on or before which all proposals must be submitted.

Successful Proposer - The person, contractor, or firm to whom the award is made.

DISQUALIFICATION OF PROPOSER If there is reason to believe that collusion exists among the Proposers, the City may refuse to consider proposals from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one proposal for the same work unless alternate proposals are called for. Reasonable ground for believing that any Proposer is interested in more than one Proposal for the same work will cause the rejection of all Proposals for the work in which a Proposer is interested. A p erson, firm, or corporation who has submitted a sub -Proposal to a Proposer, or who has quoted prices on materials to a Proposer, is not thereby disqualified from submitting a sub-Proposal or quoting prices to other Proposers. Proposers shall submit as part of their Proposal documents the completed Non-Collusion Affidavit provided herein.

DOCUMENTS TO BE RETURNED WITH PROPOSAL Failure to completely execute and submit the required documents before the Submission Deadline may render a proposal non -responsive. The documents that must be returned by the Submission Deadline are indicated on the specific Request for Proposal Documents.

EXECUTION OF CONTRACT Time is of the essence for this contract. The Successful Proposer will be expected to execute the contra ct, including but not limited to signing all necessary documents and submitting all required bonds and evidences of insurance, within ten (10) days after notification of award. One copy of the contract will be returned to the Contractor after the City of Anaheim executes the contract. In case of failure of the Contractor to execute and return the contract and all required documents within the time allowed, the City of Anaheim may, at its option, consider that the Proposer has abandoned the contract. After the 12 contract has been executed, including the insurance documents, certificates, and any applicable bonds, notice to proceed will be issued. Unless otherwise specified, Proposer agrees to commence work within ten (10) working days after the date of the n otice to proceed and fully complete the project within the time specified in the contract.

FIRM PRICE PERIOD Unless specified otherwise herein, Proposers’ offer shall remain valid and firm for a period of not less than ninety (90) calendar days from the Submission Deadline.

HOLD HARMLESS AND INDEMNIFICATION The successful bidder herby agrees to indemnify, defend, and hold harmless the City (including its officials, officers, agents, employees, and representatives) from and against any and all claims of any kind or nature presented against the City arising out of vendor’s (including vendor’s employees, representatives, and subcontractors) performance under this agreement, excepting only such claims, costs or liability which may arise out of the sole negligence or willful misconduct of the City.

INDEPENDENT CONTRACTOR Contractor covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. Contractor further covena nts that, in the performance of this contract, no subcontractor or person having such an interest shall be employed. Contractor certifies that to the best of his knowledge, no one who has or will have any financial interest under this contract is an officer or employee of City of Anaheim. It is expressly agreed by Contractor that in the performance of the services required under this contract, Contractor, and any of its subcontractors or employees, shall at times be considered independent contractors and not agents of City of Anaheim.

INFORMED PROPOSER Proposers are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposals. Failure to do so will be at Proposers’ own risk and they cannot secure relief on the plea of error.

INK OR TYPEWRITTEN For proposals submitted in hard copy (paper) format, all information, prices, notations, signatures, and corrections must be in ink or typewritten. Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person signing the proposal.

INSURANCE REQUIREMENTS Within ten (10) consecutive calendar days of award of contract, Successful Proposer must furnish the City with the Certificates of Insurance proving coverage as specified in the specifications and naming the City of Anaheim, its officers and agents, Additional Insured by endorsement.

Failure to furnish the required certificates within the time allowed may result breach of the contract. Unless different requirements are called out elsewhere in the RFP, the City's general insurance requirements are:

1. Comprehensive General Liability Insurance: (include products liability coverage, when applicable); $1,000,000 per occurrence.

2. Auto Liability Insurance: $1,000,000 per occurrence, combined single limit (CSL).

3. Workers' Compensation Insurance: as required by State statutes.

4. City of Anaheim to be named as an Additional Insured on the above-captioned insurance coverages as respects the City's interests under this agreement. This is to be complied with by presenting an appropriate insurance certificate to the City prior to commencement of work under this agreement; and by presenting to the City an endorsement to the policy signed by an officer of the insurance company within ten (10) days of the inception date of this agreement.

5. All policies of insurance shall provide for a minimum of thirty (30) days written notice of any change or cancellation of the policy.

6. Insurance policies are to be in a form and written through companies acceptable to the City, and shall include those endorsements which are necessary to extend coverage which is 13 appropriate to the nature of the agreement.

INTERPRETATION OF CONTRACT DOCUMENTS; ADDENDA If any person is in doubt as to the true meaning of any part of the specifications or other contract documents, or finds discrepancies or omissions in the specifications, he may submit to the City of Anaheim a written request for an int erpretation or correction.

Requests for interpretations shall be made in writing and delivered to the City of Anaheim by email, or facsimile to the person identified herein at least ten (10) days before the Submission Deadline, unless a different date is stated in the specific RFP. The requesting party is responsible for prompt delivery of any requests. When the City of Anaheim considers interpretations necessary, interpretations will be in the form of a written addendum to the contract documents, which will be e-mailed to all parties recorded by the City of Anaheim as having received contract documents, or posted on the City's website at http://www.anaheim.net/vendorportal for all Proposers to reference. All such addenda shall become a part of the contract. Oral and other interpretations or clarifications shall be without legal or contractual effect.

It is the responsibility of each Proposer to ensure the City of Anah eim has their correct business name, address, phone number, and e -mail on file. Any prospective Proposer who obtained a set of contract documents from anyone other than the City of Anaheim is responsible for verifying the accuracy and completeness of the documents, and for registering as a Prospective Bidder with the City of Anaheim, in order to receive subsequent Addenda.

LIMITATION OF LIABILITY Unless otherwise expressly set forth herein, (a) each Party’s maximum liability for loss or damage arising out of the performance or non -performance under this Agreement shall be proven direct, actual damages and (b) each Party’s sole remedy against the other for loss or damage arising out of the performance or non-performance under this Agreement shall be proven direct, actual damages. Neither party shall be liable to the other for any indirect, punitive, incidental, reliance, special or consequential damages arising out of its performance or non-performance under this Agreement, whether or not such party had been advised of the possibility of such damages.

MINORITY OWNED BUSINESSES The City of Anaheim encourages minority -owned business firms to submit proposals. Opportunity to identify your firm is contained within the Special Provisions forms.

NOMENCLATURES The terms Successful Proposer, Successful Contractor, Contractor, Supplie r and/or Vendor may be used interchangeably in these specifications and documents and shall refer exclusively to the firm with whom the City enters into a contract because of this solicitation.

NONDISCLOSURE Until such time that the City Council awards th e contract, the Proposer agrees that its proposal shall not be made available to any individual or organization without the prior written approval of the City of Anaheim. The master copy of each proposal shall be retained for official files and will becom e public record after the award of a contract, unless the City of Anaheim determines, in its sole discretion, that the proposal or specific parts of the proposal are exempt from disclosure under California law.

NON-COLLUSION AFFIDAVIT Proposers are required to submit a Non-Collusion Affidavit with their Proposals.

See enclosed Affidavit.

OFFERS OF MORE THAN ONE PRICE Unless otherwise specified within these RFP documents, Proposers are not allowed to submit more than one proposal.

OPENING OF PROPOSALS The City of Anaheim reserves the right to postpone the Submission Deadline and opening of proposals any time before the date and time announced in the Request for Proposals or subsequent addenda.

PRE-PROPOSAL CONFERENCE When applicable, a pre -proposal co nference may be scheduled to allow 14 Proposer’s to view the jobsite and/or ask questions concerning the specifications or proposal content. If a pre-proposal conference is to be held, the date, time, and location will be indicated on the RFP documents, and the conference will be designated to be either optional or mandatory. Proposals will not be considered from suppliers who failed to attend a mandatory pre-proposal conference.

PRICE DISCREPANCIES In the event that there are unit price items in a proposal schedule and the "amount" indicated for the extended price of an item does not equal the product of the unit price and quantity listed, the unit price shall govern and the extended price amount will be corrected accordingly. If there is more than one item in a proposal schedule, and the total indicated for the schedule does not agree with the sum of prices of the individual items, the prices given for the individual items shall govern and the total for the schedule will be corrected accordingly. The Proposer will be bound by said corrections.

PRICES All Proposals shall give the prices proposed, and all other information requested herein, and shall be signed by the Proposer’s authorized representative. Proposal prices shall include everything necessary for the completion and fulfillment of the contract in accordance with the contract documents, except as may be provided otherwise in the contract documents. Any items shown on the plans or details or described in the specifications that are not specifically listed in the proposal item are to be considered included in the proposal item and no additional or special compensation will be allowed. In the event that there is more than one proposal item in the proposal schedule, the Proposer shall furnish a pric e for all proposal items in the schedule, and failure to do so may render the proposal as non -responsive and may cause its rejection. The total amount of the proposal will be the sum of the total prices of all items in the proposal schedule. The total price of unit price items will be the product of the unit price and estimated quantity of the item. In case of discrepancy between the unit price and total price of an item, the unit price shall prevail. If the unit price is ambiguous, unintelligible, or un certain for any cause, or is omitted, it shall be the amount obtained by dividing the amount set forth as the total price by the estimated quantity of the item.

PROPOSAL CONTENT Proposer must describe in detail how he will meet the requirements of this RF P, and may provide additional related information with his proposal. The proposal must be presented in a format that corresponds to, and references, the sections outlined in the Specification or Scope of Work, and must be presented in the same order. Res ponses to each section and subsection should be labeled to indicate which item is being addressed. Proposals should be straightforward and concise and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conf orming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. If a complete response cannot be provided without referencing supporting documentation, you must provide such documentation with the proposal indicating where the supplemental information can be found.

Proposals must include all proposed terms and conditions, including, without limitation, written warranties, maintenance/service agreements, license agreements, lease purchase agreements (if applicable), and the Proposer’s standard contract language.

PROPOSAL COSTS The City is not liable for any costs incurred by Proposers before entering into a formal contract. Costs of developing the proposals or any other such expenses incurred by the Proposer in responding to the RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City.

PROPOSAL DEADLINE Proposals may be submitted any time before the Submission Deadline. Proposals that do not arrive by the Submission Deadline will be late and will not be considered. Paper proposals delivered before the Submission Deadline but to the wrong City office will be considered non -responsive unless re - delivery is made to the office specified before the Submission Deadline. It is the responsibility of Proposers to allow sufficient time for their proposals to be received by the Purchasing Office before the Submission Deadline. The City will not be held responsible for paper proposals mishandled as a result of the envelope 15 not being properly labeled and delivered, or in the case of an electronic submission, for failure of a Proposer to allow adequate time to fully upload their electronic submission before the Submission Deadline.

PROPOSAL FORMS Proposals must be submitted on the forms supplied, or in the format requested, by the Purchasing Division. If the proposal is submitted in paper format, one original and the requested number of copies must be submitted on or before the Submission Deadline. Proposers shall submit one (1) original proposal marked “MASTER” and the requeste d number of identical copies, clearly marked "COPY".

Envelopes containing the original and the copies should be marked in accordance with the directions found elsewhere in these instructions. If discrepancies are found between the copies, or between the original and any copies, the original "MASTER" will provide the basis for resolving such discrepancies. If one document is not clearly marked “MASTER", the City reserves the right to use the original as the Master. If no document can be identified as an o riginal, bearing original signatures, Proposer's proposal may be rejected at the discretion of the City. For proposals submitted electronically, all required forms must be uploaded in the area provided in the vendor portal.

PROPOSAL MODIFICATIONS Any Proposer who wishes to make modifications to a proposal already received by the City of Anaheim must withdraw his proposal in order to make the modifications. Withdrawals must be made in accordance with the terms and conditions of this solicitation (see Withd rawal of Proposal). For proposals submitted in paper form, all modifications must be made in ink, properly initialed by Proposer’s authorized representative, executed, and resubmitted in accordance with the terms and conditions of this solicitation. Electronic submissions may be withdrawn and resubmitted online. It is the responsibility of the Proposer to ensure that modified or withdrawn proposals are resubmitted before the Submission Deadline.

PROPOSAL OPENING AND RESULTS Only the names of the Proposer s submitting proposals will be posted after opening. After an award is made, proposals received will become public record and made available upon request to the City Clerk.

PROPOSER IS SOLE POINT OF CONTACT The Successful Proposer will be the sole p oint of contact for any resulting contract. The City will look solely to the Successful Proposer for the performance of all contractual obligations that may result from an award based on this RFP, and the awarded Proposer shall not be relieved for the non-performance of any or all subcontractors.

PROPOSER'S BACKGROUND Proposer must provide a company profile. Information required is shown on the enclosed Request for Proposal. If so requested, Proposer must include in their proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable.

Failure to comply with the terms of this provision will disqualify any proposal. The City reserves the right to reject any proposal based upon the Proposer’s prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.

PROPOSER'S REFERENCES Proposers may be required to provide references from similar projects performed for any other clients. Information required is shown on the enclosed Request for Proposal.

QUALIFICATION OF PROPOSERS Each Proposer shall be skilled and regularly engaged in the general class or type of work called for under the contract. The Proposer's experience shall be set forth and submitted in the Proposal. It is the intention of the City to award a contract to a Proposer who furnishes satisfactory evidence that the Proposer has the requisite experience, ability, sufficient capital, facilities, and resources to enable the Proposer to perform the work successfully and properly, and to complete it within the time specified in the contract. To determine the qualifications of the Proposer, the City will weigh any evidence that the Proposer has performed satisfactorily other contracts of like nature, magnitude and comparable difficulty 16 and comparable rates of progress. In selecting the Successful Proposer, consideration will be given not only to the financial standing but also to the general competency of the Proposer for the performance of the work covered and/or specified in the contract documents.

QUESTIONS AND COMMENTS Questions and comments regarding this solicitation must be submitted electronically through the vendor portal no later than ten (10) days before the Submission Deadline, unless a different date is stated in the specific RFP. The questioner's company name, phone, email address, and contact person must be included with the questions or comments. Answers made by the City will be posted electronically in the vendor portal. Attempting to obtain information from anyone other than the named point of contact for this RFP is strictly prohibited. Communications about this RFP with other City staff or elected officials, or other efforts to influence the outcome of the RFP process may result in disqualification or rejection of the offending company’s proposal.

REJECTION OF PROPOSALS, WAIVER OF INFORMALITIES The City reserves the right to reject any or all proposals, or any part of a proposal. The City reserves the right to reject the propo sal of any Proposer who previously failed to perform adequately for the City or any other client. The City expressly reserves the right to reject the proposal of any Proposer who is in default on the payment of taxes, licenses, or other monies due the City of Anaheim.

SIGNATURES An individual who is authorized to bind the Proposer must sign the proposal.

SPECIAL PROVISIONS ATTACHMENT The special provisions attachment contains requirements that are hereby incorporated into this request for proposal and w ill become binding contract documents. Please enclose the signed special provisions form and any affidavits, bonds or other required documents with your proposal.

SPECIFICATIONS, DEFINITION The term "specification" as used in this solicitation shall be interpreted to mean all the pages that make up this solicitation, including but not limited to; the Request For Proposals, Instructions To Proposers, Terms and Conditions, Detailed Specifications or Scope of Work, Proposal form(s), Special Provisions, , Subcontractor's List, and Insurance Certificates.

SUBCONTRACTOR’S COMPETENCY In the event subcontractors are allowed, the Successful Proposer will be required to establish to the satisfaction of the City of Anaheim the competency, reliability and responsibility of the subcontractors proposed to furnish or perform 10 % or more of the work described in the contract documents. Before the award of the contract, the City of Anaheim will notify the Proposer in writing if, after due investigation, the City of Anaheim has reasonable objection to any proposed subcontractor. If the City of Anaheim has reasonable objection to any subcontractor the Proposer shall submit an acceptable substitute to the City. Persons and entities proposed by the Proposer to be used as subcontractors, and to whom the City of Anaheim has made no reasonable objection, must be used on the work for which they were proposed and shall not be changed except with the written consent of the City of Anaheim.

SUBMISSION METHOD The City issues and receives most solicitations electronically through the Bid Management Vendor Portal. However, in the event paper proposals are requested, such proposals must be submitted in sealed envelopes a nd should be properly identified with the Proposal number and the Submission Deadline. Telephone, facsimile, or late Proposals will not be accepted or considered.

TAXES Successful Proposer shall pay all federal, state and taxes, levies, duties and ass essments of every nature due in connection with any work under the contract and shall indemnify and hold harmless the City of Anaheim from any liability on account of any and all such taxes, levies, duties, assessments and deductions.

Proposal prices shall include allowance for said taxes.

17 TERMS OF THE OFFER The City reserves the right to negotiate final contract terms with any Proposer selected.

The contract between the parties will consist of the RFP together with any modifications thereto, the awarded Proposer’s proposal, and all modifications and clarifications that are submitted at the request of the City during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the RFP, any modifications and clarifications to the awarded Proposer’s proposal, and the awarded Proposer’s proposal. Specific exceptions to this general rule may be noted in th e final executed contract. Proposer understands and acknowledges that the representations above are material and important, and will be relied on by the City in evaluation of the proposal. Proposer misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the proposal.

WITHDRAWAL OF PROPOSAL Proposers’ authorized representative may withdraw Proposals only before the Proposal Submission Deadline. After that time, Proposers may not withdraw their Proposals for a period of ninety (90) days from the date of opening, unless a different time limit is identified in the specifications of this solicitation. At no time may the successful Proposer withdraw his Proposal.

18 Appendix I – Standard Insurance Language

Note: The following represents ANAHEIM’S standard language for the insurance provisions in its professional services contracts. With few exceptions, the language in the final Agreement will be as shown here. If a proposer has any specific concerns regarding any of the ANAHEIM’s insurance language or requirements, which would render the proposer unable or unwilling to e nter into an Agreement with the City, the proposer shall identify these concerns in its proposal. Deviations from the ANAHEIM’S standard language may be considered by the City in its evaluation of the responsiveness of a proposal.

INSURANCE

Without limiting ANAHEIM’ S right to indemnification, it is agreed that CONSULTANT shall secure, prior to commencing any activities under this Agreement, and maintain, during the term of this Agreement, insurance coverage as follows:

Workers’ Compensation Insurance as required by California law and Employers Liability Insurance in an amount not less than $1,000,000 per occurrence.

Commercial General Liability Insurance , including coverage for Premises and Operations, Contractual Liability, Personal Injury Liability, Products/Completed Operations Liability, and Sexual Abuse and Molestation and Independent CONSULTANT ’S Liability where determined appropriate by ANAHEIM’S R isk Manager, in an amount not less than $2 ,000,000 per occurrence, $4,000,000 annual aggregate, written on an occurrence form. Such insurance shall be written on a primary basis, but may include a deductible or self- insurance retention (SIR) of more than $10,000 per occurrence, provided that such deductible or SIR is disclosed to ANAHEIM in writing, at the inception of this Agreement and approved by the Risk Manager for ANAHEIM.

Comprehensive Automobile Liability Coverage including—as applicable —owned, non-owned, and hired autos, in an amount not less than $2,000,000 per occurrence, combined single limit, as required by California law.

Professional Liability Insurance in an amount not less than $2 ,000,000 per occurrence, and CONSULTANT shall maintain such coverage for at least one (1) year from the termination of this Agreement.

This coverage must include Cyber Liability Insurance where determined by ANAHEIM’s Risk Manager. Such insurance shall be written on a primary basis, but may include a deductible or self-insurance retention (SIR) of more than $10,000 per occurrence, provided that such deductible or SIR is disclosed to ANAHEIM in writing, at the inception of this Agreement and approved by the Risk Manager for ANAHEIM.

Each insurance policy required by this Agreement shall contain the following clause or shall otherwise provide for the following conditions:

“This insurance shall not be cancelled, or limited in scope or coverage, until after thirty (30) days prior written notice has been given to the City Clerk, City of Anaheim, 200 S. Anaheim Blvd., Anaheim, CA 19 92805, except in the event of cancellation for non-payment of premium that shall provide for not less than ten (10) days’ notice.”

20 Each insurance policy required by this Agreement, except policies for Professional Liability and Workers’ Compensation, shall contain the following clauses or shall otherwise provide for the fo llowing conditions:

“It is agreed that any insurance maintained by CONSULTANT pursuant to this Agreement shall be primary to, and not contribute with, any insurance or self- insurance maintained by the City of Anaheim.”

“The City of Anaheim, its officers , agents, employees, representatives and ANAHEIM designated volunteers are added as additional insured as respects the acts, omissions, operations and activities of, or on behalf of, the named insured, in regard to products supplied to, or work or services performed for, or related to, the City of Anaheim.”

In the event that a claim or other legal action is filed against ANAHEIM, and if ANAHEIM, in its good faith opinion, believes it may have coverage under any of the insurance required herein, then ANAHEIM has the right to demand, and to receive within a reasonable time period, copies of the insurance policies related to such required insurance; provided, however, that this provision shall not apply if the parties agree that CONSULTANT shall fully defend, hold harmless, and indemnify ANAHEIM against any such claim or other legal action.

Order CONSULTANT to stop work under this Agreement and/or withhold any payment(s) that become due to CONSULTANT hereunder until CONSULTANT demonstrates compliance with the requirements hereof:

Terminate this Agreement.

Exercise of any of the above remedies, however, is an alternative to other remedies ANAHEIM may have and is not the exclusive remedy for CONSULTANT ’S failure to maintain insurance or secure appropriate endorsements.

21 Nothing herein contained shall be construed in any way as limiting the extent that an CONSULTANT may be held responsible for payments of damages to persons or property resulting from CONSULTANT’S, (or CONSULTANT’S AGENT or SUB-AGENT, if any) performance of the work covered under this Agreement.

In the event CONSULTANT hires other persons or firms to perform some of the work related to this Agreement, CONSULTANT shall ensure (i) that the acts or omissions of such persons or firms are covered under the above-referenced liability insurance, or (ii) that such firms maintain insurance equal to or better than, and subject to the same limits, terms and conditions as, the insurance required of CONSULTANT under this Agreement (except for firms that are not performing professional services —such firms shall not be required to carry the above -referenced professional liability insurance); and in either instance, CONSULTANT shall provide, or cause to be provided, evidence of such insurance coverage, reasonably acceptable to ANAHEIM.

ANAHEIM’S Risk Manager is hereby authorized to amend the requirements set forth herein in the event that such reduction is in ANAHEIM’S best interest.

22 Appendix II – Standard Indemnification Provision

The following represents the City’s standard language for the indemnification, defense and hold harmless provisions in its contracts. With very few exceptions, the language in the final Agreement will be as shown here. If a proposer has any specific concerns regarding any of the City’s indemnification language that would render the proposer unable or unwilling to enter into an Agreement with the City, proposer shall identify these concerns in their proposal. Deviations from the City’s standard language may be considered by City in its evaluation of the responsiveness of a proposal.

[Note: Proposer should also be aware it is the City’s practice not to enter into Agreements that contain restrictive limitation of liabi lity language or provisions. This includes language and provisions seeking to limit or restrict liability based on cost of services performed or goods provided.]

INDEMNIFICATION

As respects acts, errors or omissions in the performance of professional services, CONSULTANT agrees to indemnify and hold harmless ANAHEIM, its officials, officers, and employees from and against any and all claims, losses, damages, defense costs, or liability, of any kind or nature, arising directly out of the negligent acts, er rors or omissions of the CONSULTANT or any SUB -AGENT in the performance of professional services under this Agreement

As respects all acts, errors or omissions that do not arise directly out of the performance of professional services, including but not limited to those acts, errors or omissions typically covered by general and automobile liability insurance, CONSULTANT agrees to indemnify, defend (at ANAHEIM' S option), and hold harmless ANAHEIM, its officials, officers, employees , agents, and representatives from and against any and all claims, losses, damages, defense costs, or liability, of any kind or nature (collectively referred to hereinafter as “Claims”), arising out of or in connection with CONSULTANT’S (or CONSULTANT'S AGENT or SUB-AGENT, if any) acts, errors, omissions, or work, relative to this Agreement; except for those Claims that arise out of the sole negligence or willful misconduct of ANAHEIM.

The obligations set forth in this indemnification provision (i) shall be in effect without regard to whether or not ANAHEIM, CONSULTANT, or any other person maintains, or fails to maintain, insurance coverage, or a self-insurance program, for any such Claims; and (ii) shall survive the termination of this Agreement.

23 Appendix III – Non-Collusion Affidavit

Note: To be executed by Proposer and submitted with proposal. STATE OF CALIFORNIA County of

, being first duly sworn deposes and says that
he/she is of
, the party making the foregoing bid that such bid is not made in the interest of or on the behalf of any undisclosed person, partnership, company, association, organization or corporation; that such bid is ge nuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that said bidder has not in any manner directly or indirectly sought by agreement, communication, or conference with anyone to fix the bid price of said bidder or of any other bidder or to fix any overhead profit, or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in such bid are true, and further, that said bidder has not directly or indirectly submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with said bidder in the general business.

Subscribed and sworn to before me this

day of , 20

Notary Public in and for said County and State

24 Appendix IV – References

Using the format below, provide five (5) customer references that are similar in size and project scope to the City. Three of the five references must include agencies with public safety classifications.

Client Reference
Item Vendor Response
Name
Project Description
Contact Name
Contact Telephone Number
Contact E-mail Address
Business Initiation Date

Business End Date
Rationale for Inclusion as a Reference

13 EXHIBIT B

Proposal / Scope of Services

Response to:

City of Anaheim
Attn: Maggie West
and
Lisa Wirtz
For:

Request for Proposal
Medical Evaluation Services
October 2022
Submitted by:

Kaiser Permanente
Kaiser Permanente On-the-Job®
Joan Carson, ARM
Account Manager IV
1851 E. First St., Ste. 1100
Santa Ana, CA 92705
Mobile (714) 296-7333
[email protected]

TABLE OF CONTENTS

Letter of Transmittal
Executive Summary
Experience
Firm Background
Personnel
Work Plan
Reporting
References
Contract Performance
Scope of Services
Fee Schedule
Business License
Certificate of Insurance
General Conditions
CV and Resume
KPOJ Southern California Map
Non‐Collusion Affidavit

LETTER OF TRANSMITTAL

October 7, 2022

City of Anaheim
Human Resources Department
Anaheim West Tower, 5th Floor
201 South Anaheim Boulevard
Anaheim, CA 92805
Attn: Maggie West and Lisa Wirtz

RE: RFP for Medical Evaluation Services

On behalf of Kaiser Permanente, I appreciate the opportunity to respond to the City of Anaheim’s Request for Proposal for Medical Evaluation Services.

This response will remain valid for a period of not less than ninety (90) days from the date of submittal and should be considered a demonstration of our desire to work with the City of Anaheim and our commitment to helping you reduce costs, mitigate health and safety risks, and boost employee performance with high quality, cost-effective occupational health and safety services that:

• Educate employees about on-the-job safety and wellness • Identify health and safety issues before they cause problems • Improve employee health and reduce absenteeism and presenteeism • Support regulatory compliance
• Increase employee satisfaction

As one of California’s largest providers of occupational health and safety services, with 24 clinics throughout Southern California and three clinics within the Orange County Service Area, we are experts in keeping employees safe and healthy on the job.

Sincerely,
Joan Carson
Joan Carson, ARM
Account Manager IV
Kaiser Permanente On-the-Job®
1851 E. First St., Ste. 1100
Santa Ana, CA 92705
M: (714) 296-7333
[email protected]

EXECUTIVE SUMMARY
Kaiser Permanente appreciates the opportunity to respond to the City of Anaheim’s request for proposal for occupational health services. Kaiser Permanente is uniquely positioned as a totally integrated healthcare system. As such, using our electronic health record, HealthConnect™ and with proper HIPAA releases, our physicians can access a majority of your employees’ relevant medical information, allowing our physicians to potentially identify conditions that could negatively impact your employees’/applicants’ ability to safely perform their jobs. Proper and early identification leads to lower health care costs for the City of Anaheim, and potentially minimizes your Workers’ Compensation risks and costs, while leading to improved health and productivity of your workforce. Approximately 52% of the City of Anaheim employees have chosen Kaiser Permanente as their health plan.

Kaiser Permanente On-the-Job® can help the City of Anaheim reduce costs, mitigate health and safety risks, and boost employee performance with a comprehensive occupational health and safety services program.

We are experts in keeping employees safe and healthy on the job, and that expertise is demonstrated in our:

HIGH-QUALITY CARE
 We promote consistent standards and best practices in occupational health and safety throughout our integrated system.
 Our highly skilled physicians are dedicated to occupational health services and have an in-depth understanding of the complexities of workforce regulations.  Our extensive peer reviews and continuing medical education requirements ensure physician and staff quality remains high.
 We train, certify, and monitor all our technicians for regulatory compliance and testing accuracy.

FOCUS ON PREVENTION
 We work with you to maximize employee participation and identify potential health or safety problems before they result in reduced productivity or worksite injury.  Our electronic health information system, Kaiser Permanente HealthConnect™, enables us to trend data over time and identify developing work-related health issues, such as hearing or lung function loss, so that employees can take preventive measures before the problem becomes serious.

CONVENIENCE
 In our integrated system, your employees can easily access services at any of our centrally located, dedicated occupational health facilities.
 Services are by appointment only, so your employees’ time away from work is minimized.  We bring selected services to the workplace to make it easier for employees to participate.

EXTENSIVE EXPERIENCE IN MEETING EMPLOYER NEEDS

 KPOJ is one of the largest occupational health and safety services providers in California, offering services since 1993.
 Our clients include employers in a wide variety of industries, including private businesses and public sector organizations such as municipalities and departments of the state and federal government.
 All our occupational health and safety services meet or exceed all applicable state and federal regulations.

Providers of occupational health services in California Kaiser Permanente On-the-Job® operates 24 occupational health centers in Southern California, staffed by occupational health care physicians, case managers, nurse practitioners, and support staff. KPOJ provides a wide range of workers’ compensation medical care and occupational health and safety services including the following:
 HEALTH SCREENINGS
 PHYSICALS/EXAMINATIONS
 IMMUNIZATIONS
 INFECTION AND IMMUNITY SCREENINGS
Related medical monitoring services
In addition to the services described above, Kaiser Permanente On-the-Job® has extensive experience in providing the complete set of services as requested and described in the City of Anaheim RFP. Specifically, in the area of medical monitoring and surveillance, Kaiser Permanente On-the-Job® employs a service model that consistently monitors and evaluates the appropriateness of care for all of our medical services. Our infrastructure identifies both patterns of care and single clinical events that are variances from the clinical practice guidelines to understand changing needs in our patient population. Our electronic health information system, HealthConnect™, is a key component of our medical monitoring and surveillance infrastructure, and also helps to improve overall patient care as it makes possible real-time information exchanges between our KPOJ and medical clinics. We use HealthConnect™ in concert with proprietary information management systems, to track and document workers’ compensation cases from the employee’s first visit through case closure. These systems are used to record all the relevant details of injury and illness visits and generate reports including those used for claims tracking and all case management tasks. We then review this information to look for problems or patterns which may require targeted prevention.

In addition, to ensure optimal staffing and resource allocation, we regularly evaluate utilization at our KPOJ clinics, as well as services contracted or referred outside the department. Our goal is to identify the potential areas of concern and to evaluate the effectiveness of existing worksite preventive strategies. Our goal is to help control the cost of occupational medical support while maintaining a high level of quality in care and service. Kaiser Permanente Medical Group, LLP performs annual external audit of The Permanente Medical Group in Northern California and the Southern California Permanente Medical Group, respectively. The audit results are made available to Kaiser Foundation Health Plan, Inc. In addition, our Financial

Planning, Internal Audit and General Accounting departments internally monitor the Permanente Medical Groups' financial performance on an ongoing basis.

Kaiser Permanente does not subscribe to Dun & Bradstreet. However, Kaiser Foundation Hospitals and Kaiser Foundation Health Plan, Inc. and Subsidiaries are rated AA- by Standard & Poor’s and AA- by Fitch Ratings for Financial Strength (an insurer rating) and for all currently outstanding debt (a bond rating) issued by and for the entities. The ratings apply to each health plan entity including the regional subsidiaries and KPIC.

EXPERIENCE
Kaiser Permanente On-the-Job® has been operational since 1993 and provides a wide range of workers’ compensation medical care and occupational health and safety services to employers, unions, health and welfare trust funds, and insurers. We have an extensive employer base that is comprised of private businesses and public sector clients such as municipalities and state and federal government departments.

KPOJ has verifiable experience in providing medical evaluations for clients with over 1,000 employees including occupational medicine. KPOJ, within our broader Kaiser Permanente health system, maintains all applicable state and county licenses and certifications required to oversee and operate occupational health clinics and mobile unit such as business license, health care services license, radiation license, medical CDPH medical waste generator certificate, etc.

KPOJ physicians are licensed and Board Certified in Occupational Medicine. All clinic staff are certified/licensed in applicable area of expertise.

KPOJ operates 24 occupational health centers in Southern California, staffed by occupational health care physicians, case managers, nurse practitioners, Certified Occupational Health Technicians, medical assistants, and support staff to provide the following services:
 HEALTH SCREENINGS
Asbestos Exposure Hearing
Lead Exposure Vision
Drug and Alcohol
 PHYSICALS/EXAMINATIONS
Annual/Periodic
DOT/DMV Commercial Driver’s License
Executive physicals with customized concierge service
Firefighter and Law Enforcement personnel (POST)
Fitness-for-Duty and Return-to-Work
OSHA and State-Mandated Medical Surveillance (baseline and periodic) Preplacement Respirator Clearance
 IMMUNIZATIONS
MMR
Varicella
Hepatitis A and B
Influenza
Tetanus/Diphtheria/Pertussis (Tdap)
 INFECTION AND IMMUNITY SCREENINGS
Hepatitis A, B, and C
Tuberculosis Screening
In performing and completing our examinations Kaiser Permanente complies with regulatory agencies (federal, state & local), Department of Transportation/Department of Motor Vehicles (DOT/DMV), accreditation agencies and CDC guidelines.

FIRM BACKGROUND
Founded in 1945, Kaiser Permanente (KP) is a nonprofit group practice prepayment program with headquarters in Oakland, California. The Kaiser Foundation Health Plan contracts with Kaiser Foundation Hospitals and the Permanente Medical Groups to provide the hospital and medical services required to meet the covered health benefits of our members. Nationwide, Kaiser Permanente includes approximately 218,984 employees, more than 23,656 physicians representing all specialties.

Kaiser Foundation Health Plan is a nonprofit corporation, exempt from tax under Section 501 (c)(3) of the Internal Revenue Code. There is no owner or sponsor. Kaiser Foundation Hospitals is a nonprofit corporation that owns and operates its own hospitals.

Permanente Medical Groups are for-profit partnerships or professional corporations of physicians. The full responsibility for providing and arranging the medical care necessary to satisfy our contracts with groups and individuals is assumed in the different regions by Permanente Medical Groups. California is served by The Permanente Medical Group (TPMG) and Southern California Permanente Medical Group (SCPMG). TPMG is structured as a corporation, whereas SCPMG is a partnership.

Kaiser Permanente On-the-Job® is your single source for occupational health and safety services, workers’ compensation medical care, and worksite wellness services. Kaiser Permanente On-the-Job® (KPOJ) is the specialty department of Occupational Medicine and one of the largest providers of occupational health services in California. Our program has been operational since 1993.

KPOJ operates 24 occupational health centers in our Southern California region. Our occupational health care professionals include physicians, case managers, nurse practitioners, and support staff.

KPOJ provides a wide range of workers’ compensation medical care and occupational health and safety services to employers, unions, health and welfare trust funds, and insurers. As denoted in this RFP, we provide a wide range of services including preplacement, surveillance, POST, and Fire/Safety examinations. We have an extensive employer base that is comprised of private businesses and public sector clients such as municipalities and state and federal government departments.

PERSONNEL
Implementation & Account Management - KPOJ Orange County 2022 Joan Carson, ARM, Account Manager IV
Madelene Galvan, Associate Account Manager
Gayle Cannon, Sales Manager, SCAL Occupational Medicine Yolanda Parra, DPA, MHA, MS, CPC, Regional Project Manager Name

Position

Kaiser Permanente
Start Date
Physician
M-Andrew Greenwood, MD Chief Physician 11/4/2013
Nicole (Bailey) Pham, MD Physician 07/03/2004
Vivian Liao, MD Physician 9/11/2017
Stephen Kumar, MD Physician 11/01/2010
Michael Gruba, MD Physician 9/1/2015
Badi Jeffers, DO Physician 08/03/1998
Case Coordinator
Connie Trujillo Case Coordinator 8/18/2008
Case Manager
Alejandra Vera, RN RN Case Manager 6/1/2009
Medical Assistant
Lourdes Alicea Medical Assistant 3/18/2002
LVN
Isabel Valenzuela LVNIII 12/15/2003
Maria Rivera LVN 1/7/2019
Margarita Kawasaki LVNII 11/18/2002
Carol Dyer LVNII 7/13/1982
Augustina Rojas LVN 3/28/2016
Tatiana Escobedo De Luna LVN 11/30/2020
Maria Ng LVN 9/3/2021
Registry LVN
Marvin Angeles LVN
Administration
Sonia Serrano Manager 3/19/2007
Wanda Weaver Admin Supervisor 6/27/1988
Jessica Rasillo Admin Specialist 6/7/2010
Claims Processor I
Mayra Arcos CPI 2/23/2015
Javier Ortiz CP1 7/11/2022
Jesus Macias CP1 11/30/2020
Alesia Guerrero CPI 1/8/2007
Alma Tarula CPI 5/31/2005
Maria Torres CPI 5/30/2017
Evelyn Tucker CPI 7/31/1989
Rosa Plasencia CPI 7/3/2017

WORK PLAN
Kaiser Permanente On-the-Job® proposes to provide all services denoted within this RFP to be delivered through our clinics in Southern California. Kaiser Permanente On-the-Job® Anaheim is deemed generally the primary location for the purposes of this medical evaluation proposal and will be the centralized starting location for project implementation. To offer your employees the highest quality care, all Kaiser Permanente Occupational Health Centers are equipped and staffed to provide all exam services denoted within this RFP. Our supervising physicians are board certified in occupational medicine and are leaders in their chosen disciplines.

Kaiser Permanente On-the-Job® is committed to providing all services in compliance with the City of Anaheim’s mandated policies, guidelines, and regulations. Kaiser Permanente On-the-Job® will work diligently in cooperation with the City of Anaheim’s designated resources for this project. A comprehensive suite of tools will be utilized, including Microsoft Teams, Notes and Outlook, to assure quality and timely roll-out of the contracted medical evaluation services. KPOJ will facilitate detailed training sessions with all appropriate clinic staff in timely proximity to Go-Live scheduled for December 20, 2022. In conjunction, we recommend the City of Anaheim team tour each KPOJ location in the service area, including:

1. Anaheim

2. Santa Ana

3. Irvine
Mutual introductions will be made amongst all key contacts.

KPOJ will provide focused, in-service training to all City of Anaheim referring/scheduling parties, on topics including but not limited to:

1. Clinic locations

2. Addresses

3. Hours of Operation

4. Contact information

5. Referral Forms and submittal procedures

6. On-site services

7. Mobile vehicle details
KPOJ will provide a designated Senior Account Manager, with Associate support, to assure a successful roll-out and ongoing provision of services. KPOJ recommends monthly check-in meetings to discuss successes and challenges.

Below is a general implementation plan. If awarded the contract, we will coordinate with the City of Anaheim staff to develop the plan more fully. As the plan will vary depending on requirements and expectations, please consider this as an illustrative example.

Task Lead Target Date Purpose
Meet with the City
representatives to kick-
off implementation
Joan Carson Agreed-upon date Present overview and guideline of proposed implementation plan, define
contacts and formulate next steps
Finalize contract – including
recurring teleconferences
depending on the City’s
preference
Joan Carson /
All
Agreed-upon date Fully-executed contract
Facilitate meeting at
KPOJ Anaheim clinic.

Joan Carson Agreed-upon date Introductions with clinic leadership to establish initial framework of mutual
operational expectations
Complete LOA, Account
Instructions documents,
Referral forms and Invoicing
Joan Carson Agreed-upon date KPOJ internal account setup procedures and account instructions to provide to
KPOJ clinics
Facilitate joint meeting to
review final instructions,
protocols and invoicing
Joan Carson Agreed-upon date Final review of referral/scheduling protocols for clinic appointments
and scheduling
KPOJ finalize account set-up Yolanda Parra Agreed-upon date KPOJ internal account finalization KPOJ comprehensive
training and roll-out to
all clinic locations
Yolanda Parra Agreed-upon date Assure all clinic and staff are prepared for Go-Live
Final/refresher in-service
training for all City of
Anaheim referring and
scheduling parties
Joan Carson /
Yolanda Parra
Agreed-upon date Assure mutual understanding of
all protocols and deliverables
Contract Start-Date All December 20, 2022 Go Live
Weekly calls with KPOJ
operations and account
management
Joan Carson /
Regional
Leadership
To be scheduled Weekly calls to track implementation
and progress and action items
Monthly calls with
City of Anaheim
representatives
Joan Carson To be scheduled Assure contracted services are being provided successfully and address
any challenges timely

REPORTING
KPOJ will provide a written clearance for all screenings as indicated within the scope of this RFP. Any communication regarding screening results is open to any appropriate personnel as mutually agreed upon further discussion.

The protected health information (PHI) that Kaiser Permanente collects, maintains, processes, and transmits is protected under the requirements of HIPAA, other applicable law, and Kaiser Permanente policy. Kaiser Permanente, as a covered entity under HIPAA and subject directly to the requirements of state privacy laws, has its own independent responsibility to secure the privacy and security of the information it holds and will do so in accord with these legal requirements. Acceptable use of HIPAA- required policies, processes, and practices have been implemented for appropriate handling of electronic Protected Health Information including Information Classification.

KPOJ clearance form sample is on the next page.

REFERENCES

Client Reference
Item Vendor Response
Name UC Davis
Project Description
Contract for Occupational Health &
Safety Services
Contact Name Sophia Haro, Program Manager
Contact Telephone Number
(530) 752-1281
(530) 574-9494 (M)
Contact E-mail Address [email protected]
Business Initiation Date 2010
Business End Date On-going
Rationale for Inclusion as a Reference
Services provided: POST exams,
Respirator Clearance, Preplacement
Physical exams, DOT, Audiometry
testing, and Vaccinations

Client Reference
Item Vendor Response
Name County of San Diego
Project Description
Contract for Occupational Health &
Safety Services
Contact Name Suzann Charney
Contact Telephone Number (858) 694-3756
Contact E-mail Address [email protected]
Business Initiation Date April 2018
Business End Date On-going
Rationale for Inclusion as a Reference
Services provided: POST exams,
Respirator Clearance, Preplacement
Physical exams, HazMat exams, DOT,
Audiometry testing, and Vaccinations

REFERENCES (continued)

Client Reference
Item Vendor Response
Name Riverside Transit Agency
Project Description
Contract for Occupational Health &
Safety Services
Contact Name
Laura Camacho, Chief Administrative
Services Officer
Contact Telephone Number (951) 565-5080
Contact E-mail Address [email protected]
Business Initiation Date November 2014
Business End Date On-going
Rationale for Inclusion as a Reference
Services provided: Preplacement
Physical exams , DMV/DOT exams, Drug
Screen
collection, Vaccines – various, Respirator
Fit testing, Lab services

Client Reference
Item Vendor Response
Name CSU Fullerton
Project Description
Contract for Occupational Health &
Safety Services
Contact Name
Frank Chavoya, Occupational Safety &
Health Specialist
Contact Telephone Number (657) 278-7756
Contact E-mail Address [email protected]
Business Initiation Date Jan 2022
Business End Date On-going
Rationale for Inclusion as a Reference
Services provided: Respirator Clearance,
Preplacement and Annual Physical
exams, Audiometry testing, and
Vaccinations

REFERENCES (continued)

Client Reference
Item Vendor Response
Name City of Ventura
Project Description
Contract for Occupational Health &
Safety Services
Contact Name
Valerie Barroso,
Assistant Human Resources Director
Contact Telephone Number (805) 654-7854
Contact E-mail Address [email protected]
Business Initiation Date June 2019
Business End Date On-going
Rationale for Inclusion as a Reference
Services provided: Preplacement
Physical exams,
Police/Firefighter/Dispatch exams,
DMV/DOT, Respirator Medical
Evaluation, Fitness for Duty/Return to
Work, Drug Screen collection (DOT/ Non-
DOT), Breath Alcohol testing, Audiogram,
PPD/TB, Vaccinations

CONTRACT PERFORMANCE
With regards to the scope of the RFP and the services outlined (Medical Surveillance) there are zero litigation matters.

SCOPE OF SERVICES
The primary services required will include, but are not limited to, the following:

Confirmed
i. As needed, facilitate a follow-up interactive process with candidate.

Confirmed

b. Drug testing
i. Provide options for multiple testing methods, including but not limited to urine, saliva, blood, and hair.

KPOJ provides urine drug screening.

c. Tuberculosis testing
i. Provide options for multiple testing methods, including but not limited to skin PPD, chest x-ray, and blood.

Confirmed

d. Testing for immunizations, including but not limited to measles, mumps, rubella, varicella, hepatitis, etc.

Confirmed

2. Conduct an analysis and evaluation of the current pre-employment placement medical evaluation process and make recommendations for revising.

Confirmed

3. As needed, analyze current job classification specifications and make recommendations for the City’s use in the pre-employment medical examination and drug testing process, as well as occupational injury medical examination for return-to-work/fitness for duty.

Further discussion needed. This question was asked and the City responded with “we will provide a response at a later time.

4. Provide a written outline of the administrative and procedural requirements and provide training to Human Resources personnel in administration procedures.

Confirmed – KPOJ will provide identified protocols for job categories as outlined within this RFP.

5. Communicate with Human Resources personnel regarding applicants or employees’ progress throughout the medical evaluation process.

Confirmed

6. Communicate directly with applicants throughout the process, in regards to results and medical conditions. When necessary, obtain applicant confidential medical information that is needed for clearance for a particular job.

Confirmed

7. Provider shall have the ability to schedule pre-employment evaluations within five (5)) days of City’s referral.

Confirmed

8. Provider shall complete pre-employment evaluations within ten (10) business days after completing medical exams and tests.

Confirmed

9. Provider shall provide the City with status updates on any matter within two (2) business days of the City’s request.

Confirmed

10. Provider shall make every effort to limit a patient’s wait time to no greater than 30 minutes.

Confirmed

11. Conduct Fitness for Duty examinations (industrial and non-industrial) and provide reports and recommendations regarding the suitability of current employees to continue to perform their duties.

Not Confirmed – Fitness for duty examinations will be provided based on the scope of services outlined within this RFP addressing non-industrial services as outlined.

12. Establish and maintain a secure process for submitting final reports electronically, outlining each candidate’s pre-employment placement medical evaluation and results and provide results to the city within 48 hours of completion of evaluation.

Confirmed

KPOJ will provide written clearance for all screenings as indicated within the scope of this RFP. Any communication regarding screening results is open to any appropriate personnel as mutually agreed.

14. Provide consultation as needed to Human Resources personnel regarding medical services provided and outlined in this Agreement.

Confirmed

Confirmed - Kaiser Permanente On-the-Job® is prepared to provide representation or knowledge on hearings or court proceedings but only in reference to the medical services KPOJ provides under the agreement should KPOJ win the bid and enter into an agreement with the City of Anaheim. Such testimony will be conditioned to additional compensation consistent with statutory witness fees.

16. Maintain records in accordance with State and Federal laws, or as otherwise reasonably required by the City and agree to permit agents and employees of the City to review such records, as well as maintain all books, documents, papers, accounting records, and other evidence pertaining to the fees paid.

The protected health information (PHI) that Kaiser Permanente collects, maintains, processes, and transmits is protected under the requirements of HIPAA, other applicable law, and Kaiser Permanente policy. Kaiser Permanente, as a covered entity under HIPAA and subject directly to the requirements of state privacy laws, has its own independent responsibility to secure the privacy and security of the information it holds and will do so in accord with these legal requirements. Acceptable use of HIPAA-required policies, processes, and practices have been implemented for appropriate handling of electronic Protected Health Information including Information Classification.

17. Provide, at a minimum, a quarterly itemization of charges incurred.

Confirmed

Additional services will include, but are not limited to, the following:

1. Maintain a network of qualified and trained medical providers and medical specialists for necessary exams.

Confirmed

2. Where applicable, interface with medical clinic and medical services provider to manage all aspects of medical review services.

Confirmed

3. Provide a separate option for pre-placement testing for tuberculosis and drug testing only, for specific part-time or seasonal occupations, and provide alternatives for mobile on-site testing.

Confirmed

4. Manage all bill review functions for the medical exams performed by clinics.

Confirmed

5. Provide access for City staff to Proposer’s tracking system.

KPOJ will be willing to discuss any tracking requests or needs for tracking upon submission of clarification of the requested services/components to be tracked.

Medical services to be provided:

Depending on job classification, pre-placement and pre-assignment medical examination processes may include, but are not limited to:

Job profile review; review of medical history; check vital signs; detailed vision exam; audiogram; chest x-ray; EKG or treadmill stress EKG; Spirometry; chem panel; CBC w/diff; dipstick UA, or UA w/Micro (to lab); venipuncture & collection.

Confirmed

Locations:

The primary clinic(s) location to provide the services above must be within Anaheim, California. To ensure the City’s ability to efficiently schedule candidates/employees, having multiple clinic locations in Southern California within reasonable proximity to Anaheim, California as an option is highly desired to ensure prompt scheduling available when the primary location is not reasonably available. The City may attract candidates from other regions in California and throughout the country; therefore the ability to test candidates or provide an alternative mechanism for testing in other locations is also desired.

Confirmed
While not required, having the option for onsite group pre-placement testing for tuberculosis and drug testing is desirable for primary services #2 mentioned above. This would take place at City Hall, 200 S. Anaheim Blvd, Anaheim, California and at the Anaheim Convention Center, 800 W. Katella Ave, Anaheim, California.

Confirmed
Kaiser Permanente's Mobile Health Vehicles (MHV) are state-of-the-art vehicles equipped with Kaiser Permanente HealthConnect ™ and exam rooms that provide employees with convenient access to care, screenings and health education at the workplace.

The Mobile Health Vehicles include:
 One intake area
 Two exam rooms
 Computers with full KP HealthConnect™ access
 Rest room
 Flat screen televisions with educational materials
The MHV is 43 feet in length and 14 feet wide when the sides are fully expanded. We also require another 10 feet on one side of the MHV to set up our tents for the waiting room and check in area.

KPOJ can also arrange to provide onsite services without deploying the Mobile Health Vehicle as long as there is a clean and private area available that is able to accommodate providing services requested safely.

Business License

City of Anaheim Business Tax Renewal notice attached below.

Certificate of Insurance

General Conditions

General Indemnification

(a) The Service Provider shall hold harmless, indemnify and defend the Authority and its officers, employees, commissioners, servants, agents, successors, assigns, instrumentality entities, subsidiaries and related non-profit corporations, as well as the directors, officers, employees, commissioners, servants, agents, successors, and assigns of the Authority’s instrumentality entities, subsidiaries, and related non- profit corporations (collectively, “Indemnified Parties”) from and against all claims, actions, lawsuits, complaints, demands, damages, liabilities, losses, obligations, taxes, settlements, judgments, costs or expenses (including without limitation reasonable attorney fees and costs), whether or not involving a third party claim, which arise out of, relate to, or result from a judicial finding of (i) any breach of any representation or warranty of Service Provider contained in this Contract; (ii) any breach of any covenant or other obligation or duty of the Service Provider under this Contract or under applicable law; and/or (iii) any acts or omissions by Service Provider or subcontractor of any tier. This indemnification provision shall not apply to any claims resulting solely from the gross negligence or willful misconduct of the Authority, the Authority’s officers, employees, commissioners, servants, agents, successors, assigns, instrumentality entities, subsidiaries, and related non-profit corporations, or the directors, officers, employees, commissioners, servants, agents, successors, and assigns of the Authority’s instrumentality entities, subsidiaries, and related non-profit corporations. The Service Provider's obligations set forth above shall survive the expiration or termination of the Term of this Contract, including any Option Term.

(b) The Authority does not, and shall not waive any rights that it may have against the Service Provider by reason of the acceptance by the Authority, or the deposit with the Authority, of any insurance policies or endorsements required pursuant to this Contract. This indemnification provision shall apply regardless of whether or not said insurance policies or endorsements are determined to be applicable to any claims, actions, lawsuits, complaints, demands, damages, liabilities, losses, obligations, taxes, settlements, judgments, costs or expenses described above.

M. ANDREW GREENWOOD, M.D., M.P.H.

EDUCATION

Doctor of Medicine University of Toronto

Master of Public Health University of Pittsburgh

Bachelor of Applied Science University

of Toronto
Department of Chemical Engineering

POST-GRADUATE TRAINING

Physical Medicine and University of California Irvine, 8/2008 - 7/2010 Rehabilitation UCI Medical Center

Physical Medicine and Albert Einstein College of Medicine, 8/2007 - 7/2008 Rehabilitation Montefiore Medical Center

Occupational and University of Pittsburgh, 8/2004

-
7/2006

Environmental Medicine University of Pittsburgh Medical Center

Family Practice Internship Case Western Reserve University, 6/2003 - 6/2004 MetroHealth Medical Center

BOARD CERTIFICATION

American Board of Physical Board Certified, 7/2011 - present Medicine and Rehabilitation

Re-certify 2021

American Board of Occupational Medicine Board Certified, 1/2007 - present Preventive Medicine Re-certify 2027

American Board of Board Certified, 4/2013 - present
Electrodiagnostic Medicine Re-certify 2023

LICENSURE AND CERTIFICATION
Medical Board of California, 2006 - present State
Medical Board of Ohio, 2000 - present
2 PRACTICE EXPERIENCE

Chief of Service, Occupational Health Services
Kaiser Permanente, Orange County, CA, 11/2013 - present • Interests include Electrodiagnostics, Interventional MSK Ultrasound procedures, use of ultrasound for point-of-care diagnostics
• Developed within service area video visit process as support for walk in surges • Responsible for OHS interdepartmental education

Assistant Clinical Professor
University of California, Irvine, CA, 10/2018 - present • Responsible for Program Letter of Agreement and education for UCI Occupational Medicine residents at Orange County SCPMG/KP

Assistant Professor of Medicine
Department of Physical Medicine and Rehabilitation, MetroHealth Medical Center Case Western Reserve University, Cleveland, OH, 9/2010 - 10/2013 • Lead for Orthopedics, Rheumatology didactics for PMR residency program • Special interests include Electrodiagnostics, Diagnostic and Interventional MSK Ultrasound, and Interventional Spine procedures

Occupational Medicine Staff Physician
MedSource One, Valley View, OH, 9/2006 - 7/2007
• Disability Evaluator’s Panel physician for Ohio Bureau of Workers’ Compensation • Developed corporate wellness programs utilizing evidence-based health risk appraisal, focused periodic examination and brief counseling messages • Provided pre-placement medical examinations, OSHA compliant medical evaluations, and fitness for work evaluations for employer clients • Provided urgent care medical services to pediatric, adolescent, adult and geriatric age groups

RELATED QUALIFICATIONS
 Internal Kaiser Permanente Occupational Health Training Preplacement • Purpose and content of preplacement exams, including legal and administrative pitfalls
 Advanced Preplacement, Respirator Clearance, Medical Surveillance • Including Cal OSHA requirement, HazMat, Lead, Asbestos and Pesticide  POST (Law Enforcement), Firefighter Examinations
• Including procedures and documentation, POST guidelines, NFPA guidelines, and legal issues

 Oral Examiner for Part II Examinations
 American Board of Physical Medicine and Rehabilitation, 2018 - present

 Faculty Teaching Award
 MetroHealth Rehabilitation Institute of Ohio
 Case Western Reserve University, Cleveland, OH, 2013

 Diagnostic and Interventional MSK Ultrasound of Upper Extremity, AAPM&R, 6/2010

 Interventional Spine and NCS/EMG Procedures, University of California Irvine, 8/2008 - 7/2010
• Performed over 200 NCS/EMG and over 80 interventional spine procedures 3  UCLA/HMI Medical Acupuncture for Physicians Program, 11/2005 - 5/2006

 Occupational Safety and Health Administration Occupational Medicine Elective Washington, D.C., 9/2005 - 10/2005
• Fatality case reviews, development of federal safety and health policy and the development of health information bulletins
SONIA M. SERRANO

SUMMARY
Over 25 years of increasingly responsible and diversified health care experience in monitoring operational, financial, and human resource aspects of a multi -specialty medical group.

EXPERIENCE
3/2007 - Present Kaiser Permanente Orange County, CA Manager, Dept. of Occupational Health Medicine /Kaiser Permanente On- the-Job  Responsible for a dministrative and business management of Occupational Health / Kaiser Permanente On-the-Job (KPOJ) Department
 Manage three Occupational Health/KPOJ departments; Orange County service area  Ensure the Occupational Health/KPOJ department provides the service that meets members’ and employers’ needs
 Collaborate with physicians and staff in establishing and implementing quality service standards to meet members’ and employers’ expectations
 Monitor financial performance (P&L statement) & budget ; implement strategies to reduce costs and improve service and quality of care
 Collaborate with Kaiser Permanente and KPOJ Sales & Account Management team for new business opportunities
 Conduct tours for new and existing employer clients
 Audit the electronic medical record system (KP HealthConnect) to ensure nurses are completing the chart prep process for our physicians
 Interview, hire, train and ensure the competency of department staff  Develop, implement and monitor department policies and procedures which support the department and organization’s goals
 Manage and resolve human resource, labor relations, employee safety, department safety and compliance issues
 Certified Drug Screen Trainer

6/2000 - 3/2007 HealthCare Partners Medical Group El Monte, CA Manager of Occupational Medicine
Manager of Administrative Services

EDUCATION
11/2003 University of Phoenix Diamond Bar, CA
 B.S., Business Administration

REFERENCES
Available Upon Request

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58 Paciﬁc Ocean
Otay Mesa
Chula Vista
Coronado
La Mesa
Mission Bay
San Diego
Encinitas
Carlsbad
Escondido
San Marcos
Poway
Rancho Bernardo
Victorville
Hesperia
Palmdale
To Bakersﬁeld
Wrightwood
San Bernardino
Redlands
Lake
Elsinore
Lakeland
Village
San Clemente
Aliso Viejo
Laguna Hills
Laguna Hills
Mission Viejo
Newport
Beach
Huntington
Beach
Santa Ana
Irvine
Riverside
Moreno Valley
Ontario
Wildomar
Corona
Garden Grove
Claremont
FontanaPomona
West
Covina
Diamond
Bar
Brea
Arcadia
Whittier
Norwalk
Baldwin Park
Anaheim
Lancaster
Long Beach
Carson
Saugus
Santa Clarita
San Fernando
Granada Hills
Malibu
Woodland Hills Burbank
Glendale
Pasadena
Panorama City
Downey
City of IndustryMontebello
West Los Angeles
Playa Vista
Oxnard
Bakersﬁeld
Oildale
Shafter
Los Angeles
Inglewood
To Los Angeles
5 5
5 5
5 5
405
405
405
605
110
110
710
105
405
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5 805
8 8
10 10
10 10
210
210
210
8 8
15 15
15 15
15 15
15 15
215
215
805
54 78
78 78
86 79
79 79
79 79
74 74
74 62
62 60
30 18
2 14
14 99
58 138
14 2
27 2723
33 39
39 91
91 71
55 1
1 1
73 22
57 91
60 83
76 76
67 94
94 52
52 163
125
371
111
247
138
138
138
210
241
110
170
126
126
150
118
134
241
133
243
101
101
101
58 Paciﬁc Ocean
Otay Mesa
Chula Vista
Coronado
La Mesa
Mission Bay San Diego
Encinitas
Carlsbad
Escondido
San Marcos
Poway
Rancho Bernardo
Victorville
Hesperia
Palmdale
To Bakersﬁeld
Wrightwood
San Bernardino
Redlands
Lake
Elsinore
Lakeland
Village
San Clemente
Aliso Viejo
Laguna Hills
Laguna Hills
Mission Viejo
Newport
Beach
Huntington
Beach
Santa Ana
Irvine
Riverside
Moreno Valley
Ontario
Wildomar
Corona
Garden Grove
Claremont
FontanaPomona
West
Covina
Diamond
Bar
Brea
Arcadia
Whittier
Norwalk
Baldwin Park
Anaheim
Lancaster
Long Beach
Carson
Saugus
Santa Clarita
San Fernando
Granada Hills
Malibu
Woodland Hills Burbank
Glendale
Pasadena
Panorama City
Cerritos
Downey
City of IndustryMontebello
West Los Angeles
Playa Vista
Oxnard
Bakersﬁeld
Oildale
Shafter
Los Angeles
Inglewood
To Los Angeles
Dedicated occupational
health center
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Maps not to scale
Our Kaiser Permanente On-the-Job®
centers in Southern California
905153392 June 2022
Antelope Valley Area
Lancaster Medical Offices
43112 N. 15th St. W.

West Building
Lancaster, CA 93534
661-726-2262
Baldwin Park Area
Crossroads Medical Offices
12801 Crossroads Parkway S.

Suite 150
City of Industry, CA 91746
562-463-4357
Downey Area
Garden Medical Offices
9353 E. Imperial Highway
3rd Floor
Downey, CA 90242
562-657-2200
Inland Empire Area
Fontana Medical Center
9985 Sierra Ave.

Medical Office Building 3
Basement
Fontana, CA 92335
909-427-3917
Moreno Valley
Heacock Medical Offices
12815 Heacock St.
1st Floor, Suite 106
Moreno Valley, CA 92553
951-353-4322
Ontario Medical Center
2295 S. Vineyard Ave.

Medical Office Building A
3rd Floor, Suite 306
Ontario, CA 91761
909-427-3917
Riverside Medical Center
10800 Magnolia Ave.

Medical Office Building 1
4th Floor, Suite 408
Riverside, CA 92505
951-353-4322
Wildomar Medical Offices
36450 Inland Valley Drive
2nd Floor, Suite 205
Wildomar, CA 92595
951-353-4322
Kern County Area
Stockdale Medical Offices
3501 Stockdale Highway
Bakersfield, CA 93309
661-398-3813
Los Angeles Metro Area
Downtown Hope Street
Medical Offices
333 S. Hope St., Suite C130
Los Angeles, CA 90071
323-783-6621
Inglewood Medical Offices
110 N. La Brea Ave.
3rd Floor, Suite 303
Inglewood, CA 90301
310-202-3030
Los Angeles Medical Center
1526 N. Edgemont St.
1st Floor
Los Angeles, CA 90027
323-783-6621
Playa Vista Medical Center
5300 McConnell Ave.
1st Floor
Los Angeles, CA 90066
310-202-3030
West Los Angeles
Medical Center
5971 Venice Blvd.
4th Floor, Room 462
Los Angeles, CA 90034
310-202-3030
Orange County Area
Alton/Sand Canyon
Medical Offices
6670 Alton Parkway
Medical Office Building 1
Irvine, CA 92618
714-644-6450
Harbor–MacArthur
Medical Offices
3401 S. Harbor Blvd.

Santa Ana, CA 92704
714-644-6450
Orange County–Anaheim
Medical Center
3460 E. La Palma Ave.

Medical Office Building 1
1st Floor
Anaheim, CA 92806
714-644-6450
San Diego County Area
Otay Mesa Medical Offices
4650 Palm Ave.

Medical Office Building 2
2nd Floor
San Diego, CA 92154
833-242-8500
Clairemont Mesa
Medical Offices
6911 Convoy Court
3rd Floor, Suite 316
San Diego, CA 92111
833-242-8500
San Marcos Medical Offices
400 Craven Road
Medical Office Building 1
2nd Floor
San Marcos, CA 92078
833-242-8500
San Fernando Valley Area
Panorama City Medical Center
13652 Cantara St.

Building 2, 1st Floor
Panorama City, CA 91402
818-375-2233
Woodland Hills Medical Center
Northside Medical Offices
5601 De Soto Ave.

Entrance N, Suite 172
Woodland Hills, CA 91367
818-719-3006
South Bay Area
Carson Medical Offices
18600 S. Figueroa
1st Floor, Suite 120
Gardena, CA 90248
310-527-5600
Ventura Area
Oxnard Medical Offices
2200 E. Gonzales Road
Oxnard 2 Building
1st Floor, Suite 105
Oxnard, CA 93036
805-604-6055
Our Kaiser Permanente On-the-Job® centers in Southern California Appendix III – Non-Collusion Affidavit –

KPOJ Response –
This document will be signed by the designated Vice President and notarized upon award of contract.

Note: To be executed by Proposer and submitted with proposal. STATE OF CALIFORNIA County of

, being first duly sworn deposes and says that
he/she is of
, the party making the foregoing bid that such bid is not made in the interest of or on the behalf of any undisclosed person, partnership, company, association, organization or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that said bidder has not in any manner directly or indirectly sought by agreement, communication, or conference with anyone to fix the bid price of said bidder or of any other bidder or to fix any overhead profit, or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in such bid are true, and further, that said bidder has not directly or indirectly submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with said bidder in the general business.

Subscribed and sworn to before me this

day of , 20

Notary Public in and for said County and State
14 EXHIBIT C

Cost Proposal

Anaheim City CouncilFebruary 7, 2023

Anaheim City Council
February 7, 2023