200 S. Anaheim Blvd.
Suite #620
Anaheim, CA 92805
Tel: (714) 765-5110
Fax: (714) 765-5288
CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: FEBRUARY 28, 2023
FROM: FINANCE DEPARTMENT
SUBJECT: ACCEPTANCE OF BID FOR INK AND TONER CARTRIDGES ATTACHMENT (Y/N): NO ITEM # 08
GOVERNMENT CODE § 84308 APPLIES: NO
RECOMMENDATION:
That the City Council, by Motion, accept the bid from Rasix Computer Center, Inc., in the amount of $99,477 plus a 20% contingency and applicable tax, for the purchase of printer supplies, ink, and toner cartridges, for use by departments citywide, for a one- year period with four, one-year optional renewals, and authorize the Purchasing Agent to exercise the renewal options, all in accordance with Bid #9659.
DISCUSSION:
Purchasing solicited bids from known suppliers and posted the bid on the City’s bid portal. Sealed bids were received by 2:00 p.m., January 26, 2023 from the following bidders and were publicly opened immediately thereafter.
Bidders Bid Price
Pacific Office Automation* $29,067.28
Santa Ana, California
BTek Holdings LLC* $30,262.81
St. Petersburg, Florida
Laser Plus Imaging* $42,439.47
Chatsworth, California
Planet Cellular Inc.* $49,480.00
Cerritos, California
Rasix Computer Center, Inc. $99,477.00
Chula Vista, California
The Tree House Inc. $111,827.00
Norwood, Massachusetts
* Submitted a partial bid, and price offered was not the most competitive bid.
Acceptance of Bid for Ink and Toner Cartridges
February 28, 2023
Pricon Inc. $113,064.62
Anaheim, California
Staples Contract and Commercial LLP $115,319.72
La Mirada, California
Barbarian USA Inc. $116,603.00
Spring, Texas
JB Holdings Corp* $118,849.11
Chatsworth, California
Itech Devices Inc. $121,716.37
Fremont, California
Computer Design Center, LLC $147,708.94
Branford, Cincinnati
LD Products, Inc. $151,054.94
Long Beach, California
The Circle M&S Technology Group Company $154,166.00
Irvine, California
Abdelrahman Capital $160,282.09
Brooklyn, New York
* Submitted a partial bid, and price offered was not the most competitive bid.
Purchasing staff compiled a bid list of the 18 most commonly ordered HP and Xerox products and asked bidders to quote unit pricing for original equipment manufacturer (“OEM”) ink and toner cartridges. Bidders were also asked to provide a fixed discount percentage off the MSRP of commonly used brands including HP and Xerox, and a fixed discount off other manufacturers not specifically listed in the bid.
Award is being recommended to Rasix Computer Center Inc., the lowest responsive bidder offering the lowest cost and the highest overall discounts. The initial term of the agreement will be for a one-year period with up to four one-year optional renewals.
Pricing for the renewal periods will be negotiated each year, but may not exceed changes in the applicable Consumer Price Index. Stated percentage discounts, for all items not specifically listed in the Bid line items will remain fixed for the entire contract period.
The recommended award amount is based on last year’s total spend on ink and toners and includes a 20% contingency to cover unforeseen additional printer supply needs.
Acceptance of Bid for Ink and Toner Cartridges
February 28, 2023
IMPACT ON BUDGET:
These products will be purchased with funds appropriated in the 2022/2023 Fiscal Year Budget, and will be charged to the various department account numbers for office supplies. Future year renewals will be subject to Council’s approval of budget appropriations.
Respectfully submitted, Concurred by,
Barrick L. Bartlett Deborah A. Moreno
Purchasing Agent Finance Director/ City Treasurer