200 S. Anaheim Blvd.
Suite #620
Anaheim, CA 92805
Tel: (714) 765-5110
Fax: (714) 765-5288
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: APRIL 18, 2023
FROM: FINANCE DEPARTMENT
SUBJECT: ACCEPTANCE OF BIDS FOR AUTOMOTIVE BATTERIES
ATTACHMENT (Y/N): NO ITEM # 07
GOVERNMENT CODE § 84308 APPLIES: NO
RECOMMENDATION:
That the City Council, by Motion, accept the bids from H&H Auto Parts Wholesale and Elliott Auto Supply Co., Inc. in a combined not to exceed amount of $85,890 for the purchase of as-needed automotive batteries, for a one-year period with up to four one- year optional renewals; and authorize the Purchasing Agent to execute the renewal options, all in accordance with Bid #9678.
DISCUSSION:
Purchasing solicited bids from known companies and posted the bid on the City’s bid portal. Sealed bids were received by 2:00 p.m., March 14, 2023, from the following companies and were publicly opened immediately thereafter.
Bidder Total Bid
Cal-State Auto Parts, Inc.* $50,061.26
Anaheim, CA
H&H Auto Parts Wholesale $65,761.11
Arleta, CA
Elliot Auto Supply Co., Inc. $67,090.17
Anaheim, CA
Parts Authority, LLC $74,294.72 San Bernardino, CA
Motive Energy, LLC $78,391.86
Fullerton, CA
*Bidder provided a partial bid.
Acceptance of Bids for Automotive Batteries
April 18, 2023
NAPA Auto Parts/ GPC $81,782.78
Anaheim, CA
BM Industry $91,351.00
Stanton, CA
The bid was based on an estimated annual requirement of approximately 34 varieties of automotive batteries used for the City’s fleet of over 1,080 vehicles from all departments, including, but not limited to, Fire, Police, Public Utilities, Public Works, Community Services, Convention Center, and City Administration.
Automotive batteries inevitably deteriorate over time, it is recommended for agreements to be established with two suppliers to support prompt battery replacement services for all vehicles. H&H Auto Parts was the overall lowest bidder, and Elliott Auto Supply also provided competitive pricing and is a local vendor, which ensures that all batteries will be readily accessible for immediate need circumstances. The combined amount recommended is based on the average bid price of the two bidders recommended for the split award plus a 20% contingency to cover any increase in the volume of automotive batteries that may be needed during the administration of these agreements.
The term of the agreements will be for a one-year base period with up to four one-year optional renewals. Unit pricing is fixed for the initial one-year base period and will be negotiated each year of the renewal periods but may not exceed the change in the Consumer Price Index (CPI) for the Los Angeles, Long Beach, and Anaheim, California areas for the preceding 12-month period. In the event of cost increases, pricing may be adjusted once every quarter based on verifiable evidence from the manufacturer of the product received to support a requested increase. It will be at the sole discretion of the City to accept or reject such an increase.
IMPACT ON BUDGET:
Sufficient funds are available in the Public Works Department’s Motorized Equipment Fund Fiscal Year 2022/23 budget. Funding for subsequent years will be subject to Council’s approval of budget appropriations.
Respectfully submitted, Concurred by,
Barrick L. Bartlett Rudy Emami
Purchasing Agent Public Works Director