Anaheim City Council
June 13, 2023

Request for Proposals
Anaheim Public Utilities
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8 GATES, FENCES, AND SITE WALLS
 All vehicle access gates will be automatic with manual overrides unless otherwise specified.  Gate controls shall be accessible to fire apparatus from the driver's side with automatic sensors and keypad entry control.
 Access gates, walls, and fences will encompass the entire perimeter of the defined lot.

Security fencing along Rose Place and Vermont Avenue will include with live plant materials to deter graffiti and vandalism. Walls and building façade will be treated as needed with anti- graffiti coating that is compliant with the most current building guidelines.  All block site walls shall have horizontal and vertical steel and be solidly grouted as required by structural engineer's design.
 Walls located on the West and North side shall be reconstructed with split face block walls or approved equal.
 DBE shall be responsible for obtaining required right-of-entry on behalf of the City for any work on adjacent private properties; coordinating work with adjacent property owners and establishing an Agreement with those property owners for the construction of the North and East walls.
 All finishes will be designed for durability and longevity.  All exterior trash and utility transformer enclosures shall be appropriately enclosed with screen walls and gates; and accessible from outside the security fence.  The DBE will provide a finished and completely enclosed secure site. Fences and walls shall be a minimum of 8 feet high and deter climbing. Barbed wire is prohibited.

LANDSCAPE

GENERAL
 Landscaping will visually enhance the SEC within the surrounding neighborhood and incorporate drought tolerant landscaping and irrigation.

PLANTING
 Fifty percent of trees provided shall be at least 24” box trees.  Trees shall be placed and low water use species chosen to minimize leaf drop onto concrete drives and parking areas.
 Non-deciduous trees shall be provided where trees overhang concrete areas such as driveways.
 Linear root barriers shall be placed along hardscape edges where trees are closer than six feet to pavement.
 All trees planted in turf shall have tree trunk protectors installed.  All trees 15 gallon or less shall be double wood staked, using vinyl tree ties.  Any trees larger than 24" box size shall be guyed. Guy wires shall be encased in white plastic tubing from finish grade to the tree trunk.
 Backfill for all trees and shrubs shall be treated with mycorrhizal fungus supplement per manufacturer’s instruction.
 All tree pits shall be provided with a 12" diameter, sand-filled drainage sump which extends 6' below the bottom of the tree pit.

IRRIGATION SYSTEM
 All landscaped areas shall have an automatic controlled irrigation system.  Irrigation system shall be designed to be water efficient.  A weather-based irrigation controller shall be located outside, within the secured area.  All piping, both main and lateral lines, shall be sleeved where they pass under concrete or paved surfaces.

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9  Drip emitters shall be used to the minimum extent possible.  No irrigation heads shall remain above grade when the system is off. There shall be no over- spraying onto paved areas or buildings.
 A rain barrel or cistern to capture runoff from rain shall be installed in the water demonstration garden to allow for manual watering.

EQUIPMENT LOCATION

 A mailbox conforming to U.S. Postal Service requirements shall be included.  Heating, ventilation, and air conditioning (HVAC) equipment shall be located outside the facility and roof mounted where possible. Location of HVAC roof equipment shall be designed to minimize noise infiltration into the occupied area of the facility.  Common area HVAC equipment shall be equipped with automated economizers to allow for free-cooling mode.
 All split HVAC equipment exposed piping shall be metallic aluminum jacket cladding and fittings.
 Data Communication HVAC equipment shall contain low ambient control system.  HVAC equipment shall be made accessible for repairs and maintenance.  A trash bin enclosure shall be provided. It shall be enclosed on three sides and be provided with a double (bi-parting) heavy-duty metal gate. The enclosure will be located outside the security perimeter of the station and coordinated with the local trash service provider. A man door should be provided for accessibility from inside wall of property for security purpose interior lock.
 The enclosure will be remotely located away from offices and patio areas.

WATER HEATER SYSTEM(S)
 All hot water pipes shall be insulated for energy conservation.  Access to and around the heater shall be a minimum of 12” or more as required to allow for maintenance and repairs.
 Runoff from water heater leaks shall be contained and drained to the exterior or a code approved plumbing drain.
 Water heater systems will be all-electric.

GENERAL DESIGN CRITERIA

STRUCTURAL SYSTEMS
 DBE shall hire a geotechnical engineer to evaluate the site and provide recommendations.  DBE shall have a licensed Structural Engineer design a building to meet all code requirements.
 All structural members shall be designed by a Structural Engineer and in compliance with the California Building Code.
 Design Loads and Material Outline Specifications to be calculated and designed by a licensed Structural Engineer.
 The classrooms and exhibit hall shall be clear span and have no interior columns.

WINDOWS AND NATURAL LIGHT
 The classroom design will take advantage of natural day lighting and passive heating/cooling strategies. Lighting and controls will take into account that presentations in the classroom may require dimming and shade controls.
 The exhibit hall will include projection-based exhibits that will require full control over lighting.  Natural day lighting will be provided by clerestory windows, roof-mounted Solar tubes, and Request for Proposals
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10 large expanses of glazing designed to maximize natural daylight while minimizing heat gain.

Roof penetration sizes should be minimized and all roof equipment and indirect lighting element penetrations shall include elevated curbs. All windows shall be double paned glass at a minimum.

ROOFING SYSTEMS
 Roofing systems manufacturer shall issue a Total Roofing System Warranty.  Flat roofs shall have Energy Code compliant membrane roofing system with a 20-year No Dollar Limit (NDL) warranty on material and 5-year on labor. City may approve other sloping roof systems, such as standing seam metal roofs in limited circumstances and areas.  Other roof types may be considered and will be approved prior to incorporating into the design.
 Comply with all requirements of NRCA Roofing and Waterproofing Manual.  Take every precaution to guarantee a quality installation. Work closely with the roof manufacturer to develop details for flashing around roof penetrations, equipment pads, roof curbs, roof drains and parapets, if any to ensure the warranty will not be voided during construction.
 Warrantees shall include all costs of additional inspections during the warranty period.

ACOUSTICS
 DBE shall retain an acoustic consultant to advise the team on the proper design standards for similar buildings and Title 24 requirements as they apply to buildings of this type. The DBE shall have the consultant provide a report to support the design.

SIGNAGE
 The DBE shall provide all code required signage.
 The DBE shall work with the Exhibit Contractor in locating all necessary blocking for all exhibit signage and FF&E.
 The City shall provide a Memorial Bronze City Interior sign. DBE shall install the City- furnished sign and all necessary blocking/backing.
 The DBE shall provide a building sign and building identification address numbers.

PLUMBING

GENERAL
 The SEC shall be connected to a minimum 6" sanitary sewer. The SEC shall be supplied with a minimum 1" cold water Domestic Water service.
 The SEC shall have an automatic fire sprinkler system per the City of Anaheim requirements and shall be designed, installed, and approved within applicable adopted NFPA standards.

PLUMBING SITE WORK
 The DBE shall be responsible for determining maximum and minimum pressure and flow in sizing the proposed domestic and fire flow systems for the project. Any water systems serving the surrounding areas impacted with project construction shall be relocated if required to ensure adjacent buildings maintain service during and after construction.  Provide a reduced pressure principal backflow preventers for domestic and landscape water.

GENERAL BUILDING PLUMBING REQUIREMENTS
Include code-compliant high efficiency fixtures including a wall-mounted ADA compliant lavatory with Request for Proposals
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11 wet trap/trap premiered floor drain in public restrooms.

ADDITIONAL WASH AREA
 There is an additional wash areas requiring a sink in the classroom. All mechanical, electrical, and plumbing systems shall be designed and constructed to accommodate all specified FF&E.
 Provide a solid surface counter top with minimum 18 gauge 11" deep, single, extra wide/deep kitchen sink, 1-HP garbage disposal, and high efficiency faucet.

ROOF DRAINS
 Roof drains for flat roofs will be hidden within wall cavities and tied directly underground into the storm drain system.
 Flat roof drain and overflow component strainers shall be metallic.  Overflow drains will be hidden within wall cavities and deposited per code onto hardscape in a visible location.
 Pitched roofs will be drained to an exposed gutter and downspout system. Downspouts will be tied into the underground storm drain system. Down spouts shall be metallic in composition.

ELECTRICAL SYSTEMS

GENERAL
 The electrical design shall conform to California Energy Commission Energy Efficiency Standards for nonresidential buildings. In strict adherence to National Electrical Code NFPA 70.
 The electrical design shall accommodate connection to APU’s fiber optics system and connectivity to the City’s phone, Internet/Intranet, security monitoring, and data systems with UPS backup.
 The site battery energy storage system shall be designed to provide extended 8-hour backup power to security, network, fans, and lighting systems.  The electrical panel shall be designed to enable connection to a mobile generator for extended outages.
 Exterior LED lighting shall generally be mounted to illuminate the site for security purposes.
 The lighting fixtures shall be mounted and shielded so as to prevent illumination of areas outside of the lot lines, street frontage, and associated landscape areas.  Where Underwriters' Laboratories, Inc. have established standards for such materials, use only materials bearing the UL label.

SPECIAL POWER REQUIREMENTS
 Provide a dedicated circuit for the fire alarm panel located in the Communications Room.  Provide plaster rings for all telephone, data, and cable TV outlets mounted at 18" AFF with conduit stubbed above the ceiling in an accessible area.  Provide single gang mud rings for all telephone boxes mounted at 60" AFF or higher (so that the device is supported by the box) with conduit stubbed above the ceiling in an accessible area.
 Provide single gang mud rings for all station alerting, public address, and volume control (attenuator) devices with conduit stubbed above the ceiling in an accessible area.  Provide single gang deep boxes per fire alarm contractor's specifications for all fire alarm Request for Proposals
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12 devices.
 Provide NEMA 4 rated electrical convenience single gang receptacle accessible to all HVAC RTU for serviceability.
 Provide all necessary electric requirements as needed and detailed for the Exhibit Contractors scope of work. Scope of work is included as an exhibit to the RFP.  The DBE will provide a fully functional security system tied into the electronic access system.

Security cameras shall be in such a way as to provide general coverage of the entire building and site. The system shall have a recording system that backs up to a cloud. The system shall also be able to be monitored remotely.

CONTROLS
 Occupancy sensors with manual override to be in offices and public areas.

FIRE ALARM SYSTEM
 The fire alarm system shall meet all applicable local codes, standards, and NFPA 72 requirements. Plans shall be reviewed and approved by AF&R - Fire Prevention Department prior to installation.
 Fire alarm system control panel to be located in communications room. Fire alarm and CAD Alarm/Alert systems shall be compatible with OCSD/OCC required standards.  DBE is to provide a Wi-Fi gateway with two channels with sufficient bandwidth to allow 100 people to log on at the same time with no significant degradation in data speeds.  Annunciation panel may be required by AF&R Fire Prevention approved drawings.  Communications - Phone, Cat 6.
 Incoming services required - To be determined by Electrical Engineer.  Provide a communications room to enclose CAD Alerting, Station Phone Systems I and Data Wiring.

GENERAL SCOPE OF ELECTRICAL WORK
 Include all conduit, boxes, wiring, and cover plates for cable, telephone, and Category 6 data.  Provide all necessary connections for exhibit equipment and necessary communications Category 6 wiring.

REQUIREMENTS OF REGULATORY AGENCIES:

Codes and Ordinances: Work shall meet the code requirements of the following:
 Underwriters' Laboratories, Inc. (UL).
 National Fire Protection Association (NFPA).
 Occupational Safety and Health Administration (OSHA).  California Building Code.
 Anaheim Fire & Rescue.
 Electric and Magnetic Field Standards.
 Anaheim Public Utilities for electric and water service connection requirements.  Anaheim Public Works for sewer, traffic, off-site, and related requirements.

Materials shall bear the Underwriters' Laboratories, Inc. (UL) label or be listed for use by UL as a recognized component.

Standards: Comply with latest editions of applicable standards of:
 Insulated Cable Engineers Association (ICEA).
 Institute of Electrical and Electronics Engineers (IEEE).  National Electrical Manufacturers Association (NEMA).  American National Standards Institute (ANSI).

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13  National Bureau of Standards (NBS).
 Certified Ballast Manufacturers (CBM).
 National Electrical Testing Association (NETA).Building Industry Consultants, Service  International (BICSI) or Telecommunications Industry Association (TIA) for low voltage wiring standards.

FIRE PROTECTION SYSTEM/FIRE PREVENTION
 Fire sprinkler system design and installation for the SEC shall comply with the Anaheim Fire and Rescue/NFPA standards.
 The entire SEC shall be protected by an automatic-monitored fire sprinkler system.  The fire sprinkler riser and test valves will be located within 18 inches of an exterior wall and in an enclosed area immediately accessible from the exterior of the building with a system drain down capability.
 A 2-foot minimum radius area shall be provided for access to and around the riser to allow for maintenance and repairs.

MECHANICAL SYSTEMS

GENERAL
 All HVAC systems to include smart thermostats that are wifi-enabled.  All HVAC systems to include low ambient control systems for cooling modes.  All spaces within the SEC shall have either conditioned ventilated air, ventilation only, or exhausted air with economizer units as available.
 Common area HVAC equipment shall be equipped with automated economizers to allow for free-cooling mode.
 All split HVAC equipment exposed piping shall be metallic aluminum jacket cladding and fittings.  Data Communication HVAC equipment shall be contain low ambient control system.  Air conditioning shall be provided by all-electric, high-efficiency systems.  The alternative system may be split heat pumps using indoor fan coils and remote condensing units located away from quiet spaces such as exhibit areas and offices.  High efficiency thermal insulation shall be installed to ASTM and California Mechanical Code standards and design shall minimize any insulation lining in the air stream.  The Communication room shall be provided with a 24-7 cooling unit system separate of adjoining hallway or office area to maintain minimum 72°F cooling set point.  The office area shall have a separate air conditioning unit as described above.  Location of outdoor condensing units shall be sound sensitive to site requirements. If located on the roof shall be screened.

ENERGY EFFICIENCY AND SUSTAINABILITY CHARACTERISTICS
The project shall employ certain energy savings equipment and exhibit design features that will reduce energy consumption throughout the life of the building. Design shall encompass the goals of sustainability, reduced operating costs, and a healthy, productive workspace. Other recommendations to be further explored in the Schematic/Design Development Phase.

SITE
 The design shall minimize the building's impact on the ecosystem.  The site shall be designed to control storm water runoff to reduce erosion. The Heat island effect will be minimized by incorporating shade trees and specifying lighter concrete for hardscape and landscape areas.
 Water conservation will be achieved through more efficient interior fixtures and equipment and landscaping with native/drought tolerant plants, xeriscape, and highly efficient irrigation.  Facility orientation will specifically address varying exposures.

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14  Where glazed openings are facing towards south or west, overhangs or other means of shading and sunlight control shall be provided. All glazed openings shall be provided with a motorized interior shade covering. Blackout shades are specified for the classroom spaces.  Lighting orientation will be optimized to take advantage of daylight harvesting that will work in conjunction will high efficiency ballasts and fixtures.  Natural-lighting and lighting controls shall be utilized to minimize lighting load demand.  Exterior lighting will be photocell/time clock controlled designed to lower light level while still maintaining security.
 Building mechanical systems shall be designed to achieve optimum energy performance and will utilize refrigerants that will be free of CFCs and greenhouses gases.  Plumbing and hot water shall be low-flow and electronically controlled where possible.  Electrical design will optimize energy load demand by using efficient lighting fixtures.  HVAC equipment will be high SEER in a highly insulated building envelope.  Recommend paint specifications and color shall be coordinated with the exhibit contractor so that a complementary palate shall be achieved.
 The DBE shall provide a microwave and a refrigerator/freezer that are ENERGYSTAR® compliant to be located in the administrative office area.

DOOR HARDWARE
City standard hardware requirements are as follows:
 Mortise lever sets – Corbin Russwin ML2000 series NON-IC CORE, LWA trim, Bright Chrome (625) or Satin Chrome (626) finish. Function will determine model number.  ML2010 – Passage ML2051 – Office
 ML2055 – Classroom ML2057 – Storeroom
 Panic Hardware – Von Duprin 99 panic bars
 Door Closers – LCN 4040XP Aluminum finish
 Alarm Lock – Trilogy DL3000 (Cylinder lock) or DL3500 (Mortise Lock)

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15 Attached Basis of Design Documents

1. RFSQ Process Slide Deck

2. Building Program Room Size

3. Adjacency Diagram

4. C Yard Topo

5. Current Site Plot Plan

6. Exhibit Contractor Task Order Scope of Work

7. Geotech Report

EXHIBIT HALL AND

COVERED STAGE

Exhibit Hall 2,000 SF
Covered Stage 430 SF

OUTDOOR SPACES

Covered Patio 950 SF
AV Wall 530 SF

Open Area / Seating
Bio-swale (Interior)
Water Conservation Garden
Bio-swale (Parkway)
Solar Tree Exhibit
Anti-Graffiti Fencing

PARKING

Parking Lot Gated
Utility Transformer
Trash Enclosure
EV Charger

ENTRANCE
Sign
Gate
Future Vehicle
Charging

ADMINISTRATION

UTILITIES

Open Office / Pantry 470 SF
Storage 160 SF
IT Room 100 SF
Janitorial Closet 70 SF
Men's Restroom 230 SF
Women's Restroom 230 SF
Electrical Room 70 SF
Mechanical / Plumbing 70 SF

CLASSROOMS

Classrooms 1,800 SF
Closets 100 SF
Wash Station 100 SF

2,000 SF
Partition/Operable
Wishlist?
1480 SF
1400 SF

SEC ADJACENCY DIAGRAM
2,430 SF
view throughto

UNASSIGNED

PROGRAM

Solar Tree
Battery Storage
Bio-Swale
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1 Appendix 2: Reference Documents

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2 This page intentionally left blank.

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3 Appendix 2. Reference Documents

2.1 Purpose
This Appendix lists reports and other documents made available to the Design Build Entity (DBE).

Listed documents are provided via a Document Library hosted by the City of Anaheim. Unless otherwise indicated, summaries of the listed documents included in other appendices to the DB Agreement are provided for general information purposes only. The DBE shall be responsible for verifying summary information against the listed reports and documents.

2.2 Documents Made Available to DBE
Documents listed below are made available to the DBE, unless otherwise noted.

Reference Document List
Document Name Author/Organization Date Notes

STANDARDS
City Council Policy Manual City of Anaheim December
2018
Standard Specification Supplement, Public
Works Department City of Anaheim July 2015
Water Services Standard Specifications
July 2021 City of Anaheim July 2021
Public Works COVID-19 Construction Site
Safety Guidelines for Contractors City of Anaheim April 2020 Grading Design Manual City of Anaheim N/A
Improvement Procedures City of Anaheim N/A
Water Quality Management Plan
Procedures City of Anaheim January 2006
Flatland Grading Plan Procedures City of Anaheim N/A
Anaheim Municipal Code City of Anaheim September
2020
Standard Specifications for Public Works
Construction (not in Project Library. DBE
can purchase separately)
Greenbookspecs.org 2018
Anaheim CAD Standards City of Anaheim 2021 To Be Provided after award
Reducing the Risks of Nonstructural
Earthquake Damage – A Practical Guide:

FEMA E-74
Federal Emergency
Management
Agency (FEMA)
January 2011
Public Works Standard Detail 132 City of Anaheim 2022

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4 Reference Document List
Document Name Author/Organization Date Notes
DATA
Current Site Plot Plan City of Anaheim 5/28/2021
Geotechnical Data Report for Public
Utilities Field Office and Crew Quarters
Building and Sustainability Education
Center 901 and 1015 East Vermont Ave
Ninyo and Moore November 16,
2020
1015 & 1019 E. Vermont Avenue
Topography Map City of Anaheim 5-28-2021
Exhibit Contractor Task Order 1 between
City of Anaheim and K2 City of Anaheim October 1,
2022

2.3 Proposer Reliance on City Provided Documents
Except for the items listed below, the documents listed in the Reference Documents List Table are provided for general information only and may not be relied upon as the basis for DBE’s design.

The documents listed below can be relied upon by the DBE in developing its design; however, such reliance is limited to those aspects expressly identified below:
 Standards. The DBE may rely upon the Anaheim standards provided in the Project Data library.

The DBE’s design shall also comply with the requirements of other applicable codes, standards, and guidelines.
 Record documents. Record drawings and specifications may be relied upon for establishing the presence and location of inaccessible infrastructure i.e., if verification of the infrastructure would require digging or removal of walls or structures to uncover). For clarity, situations that require removal of hatches or panels, that require observation via monitoring ports, or other similar situations are NOT considered inaccessible. Where conflicts exist between record documents for inaccessible infrastructure, the DBE shall rely upon the most recent record documents.  Site Plot Plan, Topo Plan and Utility Records shown therein. The DBE may rely upon the provided drawings that include topographic information, utility locations and record drawings understanding that these drawings reflect a site condition that has significantly changed since these drawings were completed. Since these drawings were completed the city of Anaheim has caused by separate contract to demolish the structures and site improvements on the site. It is the responsibility of the proposer to validate present site conditions and include those conditions into their design solution. Currently there is a fence on the site. The proposers may at their election use this fence during construction. Currently there is a collection of City of Anaheim utility pipes and other items that are temporarily being stored on the site. The City of Anaheim will clear the site prior to construction commencing.
 Geotechnical Data Reports. The DBE may rely upon the geotechnical data reports by Ninyo and Moore Dated November 16, 2020. The successful DBE shall retain the services of a soils engineer to validate this previous report and certify to the DBE that the conditions shown on the Ninyo, and Moore report are still valid.

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1 Appendix 3: Minimum Technical Requirements

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3 Appendix 3. Minimum Technical Requirements

3.1 Purpose and Applicability

3.1.1 Purpose
These Minimum Technical Requirements establish certain minimum standards and requirements for the Project. However, they are not intended to be all inclusive of the design requirements. Nothing in these Minimum Technical Requirements relieves the DBE of its obligation to meet the project goals and requirements identified in the Basis of Design (BOD). Further, if the Design Build Entity (DBE) believes any of the Minimum Technical Requirement’s conflict with or will make it impossible to meet any of the requirements prescribed in the BOD, the DBE shall promptly notify COA of such a conflict and shall propose a modification to the Minimum Technical Requirements.

3.2 Codes, Standards and Guidelines
Except where more stringent requirements are identified, the DBE shall design the Project in accordance with the most recent edition of the following applicable codes, standards, and guidelines. Where codes, standards, or guidelines conflict, each shall be applied consistently, and the code, standard, or guideline resulting in the most conservative design shall govern. Codes, standards, and guidelines include, but are not limited to, the following:

1. American Association of State Highway Transportation Officials (AASHTO)

2. American Water Works Association Standards (AWWA)

3. American Water Works Association Manuals of Practice

4. Anaheim Building Codes

5. Americans with Disabilities Act (ADA)

6. American Concrete Institute (ACI)

7. American Institute of Steel Construction (AISC)

8. American Iron and Steel Institute (AISI)

9. American National Standards Institute (ANSI)
a. ANSI/BHMA A156.13 for exterior/interior door locksets

10. American Society of Safety Professionals (ASSP)

11. American Society of Civil Engineers (ASCE)

12. American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE)

13. American Society of Mechanical Engineers (ASME)

14. American Society for Testing and Materials Standards (ASTM) a. ASME Section VIII, NSF 61 for cartridge filters
b. ASME Section VIII for carbon steel vessels

15. American Welding Society (AWS)

16. California Building Code

17. California Fire Code

18. California Plumbing Code

19. California Division of Occupational Safety and Health (DOSH or CalOSHA)

20. California Energy Code (CCR, Title 24, Part 6)
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4 21. Environmental Protection Agency (EPA)

22. Hydraulic Institute (HI)

23. Illuminating Engineering Society of North America (IESNA)

24. Institute of Electrical and Electronic Engineers (IEEE)

25. International Electrical Testing Association (NETA)

26. International Society of Automation (ISA)

27. International Association of Plumbing and Mechanical Officials (IAPMO)

28. Manufacturers Standardization Society (MSS)

29. Masonry Institute of America (MIA)

30. National Sanitation Foundation International (NSF) (formerly National Sanitation Foundation)

31. National Electrical Code (NEC).

32. National Association of Corrosion Engineers (NACE)

33. National Electric Manufacturers Association (NEMA)

34. National Fire Protection Association (NFPA)

35. Occupational Health and Safety Administration (OSHA)

36. Pipe Fabrication Institute (PFI)

37. Portland Cement Association (PCA)

38. Precast/Prestressed Concrete Institute (PCI)

39. Steel Deck Institute (SDI)

40. Safety Equipment Institute (SEI)

41. Steel Structures Painting Council (SSPC)

42. The Masonry Society (TMS)
a. TMS 402/602 Building Code Requirements and Specification for Masonry Structures

43. Underwriters Laboratory (UL)

44. U.S. Occupational Health and Safety Administration Standards—29 CFR

45. Anaheim Fire & Rescue Requirements for:
a. Hazardous Fire Zones if determined by Anaheim Fire Prevention based on geographical location
b. Underground piping for private hydrant on site and sprinkler supply lines c. Fire extinguishing systems
d. New and existing fire alarm systems (smoke and CO detector, strobes, and horns) e. Smoke control systems
f. Fire Master Plans - Guidelines for Emergency Access

46. City of Anaheim Code as related to Planned Communities as applicable

47. City of Anaheim Traffic Engineering Regulations

48. Electric and Magnetic Fields Standards, if applicable

49. Green Book Specifications for Public Works

50. Regional Water Quality Control Board (RWQCB) and California Drainage Area Management Plan (DAMP), as applicable

51. City of Anaheim Survey Standards:

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5 a. Horizontal Datum: Coordinates shall be in U.S. Survey Feet in terms of the California State Plane Coordinate System, Zone VI, NAD 83 (OCS 20017.50 Epoch). b. Vertical Datum: Elevations shall be in U.S. Survey Feet in terms of the North American Datum of 1988 (NAVD 88), using a local City of Anaheim Benchmark, or an Orange County Surveyor Benchmark.
c. Accuracy:
1) Horizontal – Second Order, Class II (1: 20,000) minimum. 2) Vertical – Second Order, Class II (e = 0.035√M) minimum, 3) Where, e is the allowable error (in feet), and M is the length of the level loop (in miles).

3.3 General Project Objectives
The DBE shall design and construct the Project in compliance with all applicable laws, standards, regulations, environmental requirements, and permit conditions to meet the following general objectives:

3.3.1 Water Quality Protection and Enhancement
 The Project shall be designed to prevent discharges to the non-potable water discharge location, except because of a component failure, malfunction, failure to meet potable water quality standards or regulations, or another emergency. Discharge and drain systems, designed for such emergencies, shall convey water to the non-potable water discharge location, and shall be equipped with properly designed air gaps and vacuum releases.  Any water discharged to COA’s potable water distribution system shall meet all applicable state and federal drinking water regulations.

3.3.2 Layout
 Facilities shall be arranged to provide for efficient and safe access, traffic, and pedestrian circulation.
 Facilities shall be sited in compliance with utility clearance and setback requirements and other requirements of easements and permit conditions. Treatment Process Requirements.

3.3.3 Drainage and Erosion Control
Site shall conform to their respective Water Quality Management Plan runoff requirements.

Best Management Practices (BMPs) shall be incorporated into the design and may include, but are not limited to, permeable pavement, bioretention without underdrain using planting, and grated trenches with flows to a sump and dry garden.

3.3.4 Site Security and Access
The DBE shall provide site security measures for the site as follows with new walls, fences, and gates.

3.3.5 Site Height, Setback and Facility Operations Noise Restrictions The DBE shall refer to Title 18, Zoning, of the Anaheim Municipal Code for zoning requirements, structural height requirements, setback requirements, and landscaping and screening requirements.

Project shall include a setback distance per Title 18 requirements. Construction equipment will need to maintain safe distance from the energized power lines per OSHA and SCE. All permanent structures shall follow the minimum horizontal and vertical clearances required by OSHA and SCE.

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6 The DBE shall provide all equipment, in compliance with City of Anaheim Municipal Code noise limitation requirements at all property boundaries, when operating in all modes. The DBE shall refer to the noise ordinance restrictions as described in the Anaheim Municipal Code Chapter 6.70 Sound Pressure Levels. The Anaheim Municipal Code is listed in Appendix 2 and available in the Project Data Library.

3.3.6 Site Demolition
At the Site the DBE shall provide demolition of existing concrete, asphalt, hardscape, landscape, and other surface improvements required to provide new facilities and surface improvements. The DBE shall be responsible to provide soil stockpiles onsite, or at a location offsite. The DBE shall comply with Environmental Protections for all stockpiles.

3.4 Utility Service
The DBE shall provide the following utility service:
 Electrical power service for new facilities.
 Potable Water.
 Sanitary Sewer.
 Connection to the offsite storm drain piping system for water not suitable for potable use.  Fiber connection to the Anaheim Business Network.

3.5 Other Design Requirements

3.5.1 Landscape and Surface Improvement and Site Restoration The DBE shall provide landscaping as required by City of Anaheim permits and the BOD. The DBE shall provide California native drought proof landscaping per the City of Anaheim standards and requirements. The DBE shall work with COA to develop landscaping plans; once approved by the City Public Works Department, via permit.

The DBE shall provide timed irrigation systems, soil improvements, sod, mulch, soil nutrients, plants (ground cover, shrubs, trees), any curbing or area division barriers, and any walking path hardscape, and any fencing around landscaped areas (not part of no-climb fencing or CMU site walls).

The DBE shall provide maintenance necessary for a one-year landscape establishment period from Substantial Completion. Prior to the end of the one-year establishment period COA and the DBE shall meet to determine if landscape has been properly established. If any landscaping improvements are not established or damaged, the DBE shall replace or restore each damaged and not established item.

New surface improvements shall include concrete and asphalt concrete with subbase and pavement cross sections, as well as concrete walkways, per City of Public Works specifications. The DBE shall restore all surfaces and facilities on the site to pre-construction conditions, unless specified otherwise in the Appendices, if disturbed during construction.

3.5.2 CEQA Mitigation Requirements
A Notice of Exemption has been filed for this project listing that the SEC is consistent with the existing land use designation and all applicable General Plan policies, zoning designations and regulations for the site. No impact would occur; and mitigation may not be required.

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7 3.5.3 Engineering Studies, Reports and Calculations
All engineering drawings, calculations, specifications, and reports submitted as final and issued for construction shall be stamped by a Registered Professional Engineer in the State of California appropriate for the discipline information presented. Design submittal shall provide underlying code basis for design.

3.5.3.1 Geotechnical Evaluation Report
The DBE shall provide any additional geotechnical investigations necessary for the Project.

Geotechnical recommendations necessary to support the DBE design, based on the Geotechnical Data Reports provided in Appendix 2 and any additional investigations performed by the DBE, shall be the responsibility of the DBE. The DBE shall submit a copy of the geotechnical report (including design recommendations) to COA for review, prior to starting any subsequent related field work.

3.5.3.2 Potholing and Ground Penetrating Radar Reports
The DBE shall provide all pothole and Ground Penetrating Radar (GPR) investigations and subsequent underground work recommendations necessary to support the DBE design. The DBE shall submit a copy of the pothole and GPR results and report (including any design recommendations) to COA for review, prior to starting any subsequent related field work.

3.5.3.3 All Other Studies to Support Engineering Design The DBE shall provide any other studies, reports, and recommendations necessary to support the DBE design. The DBE shall submit a copy of any other studies, reports, and recommendations necessary to COA for review, prior to starting any subsequent related field work.

3.5.4 Design Quality Assurance/Quality Control Plan
The DBE shall comply with General Conditions for a Quality Assurance/Quality Control Plan. The DBE shall be responsible for the technical adequacy and quality control of its Work.

3.5.5 Structure and Architectural Design
The DBE shall provide the following architectural features as part of the new buildings:

The DBE design for seismic loads for buildings and structures shall follow current building code requirements. The DBE design for seismic loads for piping and other non-structures shall also be provided. Engineer of Record stamped, and signed construction drawings and specifications developed shall include seismic design measures and features. Engineer of Record stamped and signed calculations demonstrating loading scenarios and mitigation effectiveness shall also be provided. The DBE shall follow FEMA guidance document “Reducing the Risks of Nonstructural Earthquake Damage – A Practical Guide, E-74 (2011)” or provide an alternative design guidance or regulation that design complies with. See Appendix 2 for FEMA E-74 document.

3.6 Construction Requirements

3.6.1 General
The construction shall be performed in professional and workmanlike manner and in a neat and clean work area. Daily trash and debris cleanup shall be performed. All materials and equipment shall be stored such that they are not damaged or degraded by weather and environmental conditions they are exposed to at each Site. Contractor personnel shall follow City noise ordinances for all vocal communication and personal electronic device sound levels. Contractor shall also follow Request for Proposals
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8 all City of Anaheim required COVID-related safety measures in place during the entirety of the Project.

3.6.2 Limits of Construction, Site Access, Security, and Allowable Hours of Construction

3.6.2.1 Construction Quality Assurance/Quality Control Plan The DBE shall comply with General Conditions for a Quality Assurance/Quality Control Plan (QA/QC Plan). The QA/QC Plan shall include construction quality measures to address construction quality and provide these measures in separate QA/QC Plan sections, not co-mingled with design quality measures.

3.6.2.2 Construction Surveys/Limits of Construction
The DBE shall perform all work and services necessary for or incidental to the performance and completion of survey work necessary for construction. This work shall include but is not limited to:
surveys needed to establish and maintain benchmarks, to establish the limits of construction to establish setbacks (buffers) as applicable, to establish stationing and northings and eastings for equipment, piping, and appurtenances, and to make measurements to verify the location of completed construction. Survey of all underground piping termination points, angle points and connection locations not located as shown on the Approved for Construction drawings shall be provided before backfilling.

The DBE shall adhere to the limits of construction and shall provide adequate worker training, flagging, staking, and monitoring to assure that the limits of construction are observed in the field.

3.6.2.3 Site Access
The DBE shall submit a Construction Access and Traffic Management Plan for review.

3.6.2.4 Site Safety and Security
The DBE shall comply with General Conditions for Protection of the Construction Site. The DBE shall be always responsible for Project Site safety and security from Notice to Proceed to Final Completion.

3.6.2.5 Allowable Days and Hours of Construction
Unless otherwise approved by COA, construction activities, including construction traffic to and from the project site shall only occur from 7:00 am to 7:00 pm, Monday through Friday and in compliance with any time restrictions imposed by ordinance or permit.

3.6.3 Site Environmental Protections
The DBE shall provide and maintain the following Site environmental protections for the duration of the Project.

3.6.3.1 Construction Water, Temporary Drainage, Erosion and Sedimentation Control The DBE shall comply with General Conditions for Water Pollution Prevention and Best Management Practices (BMP’s).

The DBE shall provide for the infiltration, detention, treatment, and discharge of all water generated during construction. Construction water will include surface water runoff, and water removed from excavated areas (construction dewatering). The DBE shall plan and schedule its construction activities to reduce the amount of construction water to be managed in each period.

The DBE shall reduce water quality impacts associated with construction waters by minimizing facility footprints, locating spoil sites in designated locations, constructing modifications in the dry Request for Proposals
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9 season if feasible, using sheet piling to limit excavation areas, seeding, or covering soil stockpile areas, and other measures to control erosion and sedimentation.

The DBE shall conform to the requirements of all construction permit requirements related to erosion and sediment control and control of construction water. The DBE shall consider the effects of impervious temporary cover when sizing temporary stormwater detention facilities and shall calculate capacities required during construction separately from long-term stormwater management requirements.

Temporary erosion control and protection measures shall be always in place and shall be inspected prior to and throughout construction.

3.6.3.2 Spill Prevention and Cleanup
The DBE shall comply with General Conditions for Clean Premises.

The DBE shall handle all petroleum and chemical products and provide suitable measures for the prevention and control of spills. All land and water petroleum/chemical spills shall be rectified immediately.

3.6.3.3 Dust, Smoke and Air Pollution Control
The DBE shall comply with General Conditions for Dust and Smoke Control and Air Pollution.

The DBE shall always keep the site free of rubbish. Burning is not allowed for any reason.

3.6.3.4 Noise Control
The DBE shall comply with General Conditions for Noise Control.

The DBE shall comply with all applicable noise regulations. Equipment shall include noise mitigation features, if available as options for sale. The DBE shall train all employees and subcontractors on applicable noise control requirements including applicable noise limits, disallowed activities, use of portable noise barriers, and techniques for reducing construction noise.

The DBE shall follow City of Anaheim normal work hours per Anaheim Municipal Code Chapter 6.70 Sound Pressure Levels. For impact generating equipment, work hours shall be further restricted to start no earlier than 9:00 a.m. and finish no later than 4:00 p.m., Monday through Friday. Any work in street right-of-way shall be further restricted from 8:30 a.m. to 3:30 p.m. Work is not permitted on City holidays.

3.6.4 Other Requirements

3.6.4.1 Field Offices
The DBE shall comply with General Conditions for Sanitary Facilities.

The need for a field office at the project site shall be determined by the DBE. The DBE shall be responsible for providing all temporary utility potable water, power, telephone, and data communications (internet), service. The DBE trailer shall also include at least one space designated for COA’s Construction/Project Manager. The DBE shall be responsible to provide any security service. Any trailers provided shall meet current California Building and Fire codes for temporary structures, and any City of Anaheim Municipal Codes for Building and Fire. All field offices, utilities, and security shall be provided as part of the Design-Build Price. The DBE shall coordinate with COA for the location of the trailer.

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10 3.6.4.2 Temporary Utilities
The DBE shall provide all temporary utilities required to support construction. The DBE shall be solely responsible for payment of any temporary utilities to support construction.

3.6.4.3 Site Cleanup and Maintenance
The DBE shall comply with General Conditions for Clean Premises.

Through all phases of construction, including suspension of Work and until Final Completion of the Work by COA, the DBE shall keep the worksite and other areas used by it in a neat and clean condition, and free from any accumulation of rubbish and debris. The DBE shall dispose of all rubbish and waste materials of any nature and shall establish regular intervals of collection and disposal of such materials and waste. The DBE shall also keep its haul roads free from dirt, rubbish, and unnecessary obstructions resulting from its operations. Care shall be taken to prevent spillage and/or tracking of soils off site. Any such spillage shall be immediately contained and removed, and the area cleaned.

Equipment and material storage shall be confined to areas accepted by the COA. Disposal of all rubbish and surplus materials shall be off the Site, at the DBE’S expense, all in accordance with local, state, and federal codes and ordinances governing locations and methods of disposal, and in conformance with all applicable safety laws, and the requirements of the Code of Federal Regulations, Title 29, Part 1910, U.S. Occupational Safety and Health Standards (OSHA), and Part 1926, U.S. Safety and Health Regulations for Construction (OSHA).

3.6.4.4 CCTV Cameras during Construction at Each Site
The DBE shall provide a temporary CCTV camera system at the construction site for the duration of field work at the site. The CCTV video feed shall be always accessible to COA offices via internet connection. Enough cameras and angles of view shall be provided at each site to allow COA to monitor active construction areas at each site.

The system shall include the cameras, an associated operating system, and a server with sufficient memory space to allow 24 hours of video storage minimum for each camera. The operating system shall be capable of remote access via the internet. It shall also include features for selection of cameras, live view mode, and the ability to review recorded video with pause, fast forward, and reverse features.

The videos shall include date and time stamp information. The system shall also allow the ability to download recorded video in a format that can be reviewed easily on other video viewing software.

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Appendix 4: Submittals, Review Procedures, and
Workshops

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2 This page intentionally left blank.

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3 Appendix 4. Submittals, Review Procedures, and Workshops

4.1 Purpose
The purpose of this appendix is to describe the City’s overall intent with respect to its review of various Project documents and submittals from the Design-Build Entity (DBE) through all phases of the Project. In general, the primary focus of COA’s review is to assure that: 1) Project documents conform to the requirements of the DB Agreement and Appendices (including consistency with the technical concept proposed by the selected DBE); and 2) the Project meets COA's expectations for performance and quality.

4.2 DBE and City Obligations
The DBE shall provide required Project documents and submittals for COA review consistent with the DBE’s approved submittal protocol, and with the baseline schedule. Should a submittal to COA be delayed beyond the dates shown on the applicable baseline schedule, the DBE shall promptly notify COA’s Representative of such a delay. In no case shall this notice be given less than 14 calendar days prior to the scheduled submittal date, and in no case, shall this relieve the DBE of its obligation to meet the minimum required submittal times set forth in this Appendix.

COA will provide timely review and comment on all required submittals. Unless otherwise specified or waived by the COA during the Project. COA will review all submittals and return consolidated comments to the DBE no more than 14 calendar days of receiving a submittal.

4.2.1 Web-Based Electronic Document Management System
The DBE shall utilize an electronic document control system for submission of all data and documents throughout the duration of the Contract. The Electronic document control system shall be made available by the DBE and to COA, COA’s Representatives, and Construction Manager. The city utilizes Prolog, and the DBE is expected purchase the system and make it available to the city and the Construction Manager at no additional cost.

The joint use of this system is to facilitate electronic exchange of information, automation of key processes, and overall management of Contract Documentation.

DBE will arrange sessions of web-based training on the electronic document control system.

The DBE shall utilize the web-based document management system for all submittals, RFI’s, inspection requests, financial submittals, and any other official correspondence (i.e., daily reports, meeting agendas and minutes, all correspondence, and submittals).

Project Management Submittals

4.2.2 Communications Plan
The DBE shall submit its draft communications plan for COA review no more than 14 calendar days following Notice to Proceed (NTP). The communications plan, at a minimum, shall address the following:
 Organization of DBE’s Project team including names, roles, and contact information  Organization of COA’s Project team including names, roles, and contact information  Protocols for team communication and documentation of Project communication Request for Proposals
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4 COA will provide any comments to the DBE and the DBE shall finalize the communications plan. The DBE shall update the communications plan whenever material changes to the team, roles, contact information, or communication protocols occur.

4.2.3 Schedules
The DBE shall submit schedules as required.

4.2.4 Schedule of Values
The DBE shall submit the Schedule of Values required by the Agreement.

4.3 Permits/Approvals Submittals and Reviews
The DBE shall submit its draft and final permitting plans consistent with the permitting responsibilities set forth in the Appendices. The DBE’s permitting plan shall identify all required permits and approvals, associated technical or field studies, submittal dates to COA, submittal dates to the permitting or approving entity, anticipated date for receiving the permit or approval, contact information, and linked permits.

The DBE shall submit drafts of all permit/approval applications for which the DBE is responsible to COA for review and comment. COA will review such draft applications for the accuracy of information related to COA or to previous work conducted by COA. If COA signatures are required for application, the DBE shall submit the final application (or revised application if requested by the entity issuing the permit or approval) to COA for required signatures.

4.4 Design Submittals and Reviews

4.4.1 Design Review Intent
In accordance with the terms and conditions of the Design-Build Agreement, COA will review the Project design for consistency with the Contract Documents, The DBE shall collaboratively solicit COA’s input to the design development process on a regular basis, including during design progress meetings and in relation to the design submittal packages.

4.4.2 Engineering Studies, Reports and Calculations
Unless required as part of the 30 percent or 60 percent design submittals, the DBE shall submit those engineering studies, reports, and calculations.

4.4.3 Concurrent/Phased Design and Construction
COA recognizes that the DBE may elect to proceed with certain construction activities prior to completing design, provided that the DBE has obtained the appropriate permits and approvals to do so.

The DBE shall, as part of its 30 percent design package, include a Preliminary Design and Construction Phasing and Work Sequencing Plan that describes the DBE’s proposed approach to concurrent design and construction. At a minimum, the phasing plan shall describe the approach to executing each of the major areas of work.

Major work areas to be described in the Preliminary Design and Construction Phasing and Work Sequencing Plan shall include:
 Site security
 Demolition
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5  Site grading and drainage improvements
 Access improvements
 Excavation and foundations
 Excavation of buried utilities
 Pipelines and appurtenances
 Electrical facilities
 Site restoration and other improvements
As part of its 60 percent design package, the DBE shall submit a final Design and Construction Phasing and Work Sequencing Plan showing any additional phasing of design and construction work since submittal of its preliminary plan.

In the event the DBE intends to implement concurrent design and construction, the procedures for design reviews shall be followed for each “issued for construction” design package.

4.4.4 Design Review Comments, Resolution and Related Workshops

4.4.4.1 General
COA’s review comments will consist of a single set of "red-lined" documents (reports, plans, specifications, drawings, draft permit applications, and where appropriate calculations), plus an executable tabular comment and response log COA comments will be unless a different coding system is agreed to by the COA and the DBE. The coding system is intended only for use by COA, as Project owner, in commenting on submittals from the DBE and does not apply to permit application reviews by other City of Anaheim agencies.

Comment Review Codes
Code Description
A
Design element is a material change from the Project described in DBE’s Proposal and incorporated into the Appendices to the DB Agreement. COA approval of the change, or modification and resubmittal is required by the DBE.

B
Design element is inconsistent with Basis of Design, Minimum Technical Requirements and/or other requirements of the DBE Agreement or appendices. Make correction or arrange for further discussion with COA.

C Provide additional information as requested in the next submittal of this document or indicate another document where the requested information will be provided.

D Make correction noted in the next submittal of this document or provide explanation (for approval by COA) as to why this correction cannot or should not be made.

E General comment, provide a response.

F General comment, no response necessary.

Following receipt of comments, the DBE shall respond to each comment on the comment/response log, and return the completed log to COA, along with the revised or final plan, report, or design document. The DBE shall respond to COA’s comments in writing.

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6 4.4.4.2 Design, Construction and O&M Review Workshops For major design documents (i.e., Preliminary Design Report (PDR), 30 percent design, 60 percent design, “issued for construction” design package), the DBE shall schedule full-day workshops with COA to be held no later than five business days after providing each major design submittal document to COA for review. These workshops are intended to provide COA staff with an overview of the submitted documents and major aspects of the design to help facilitate COA’s review. The DBE shall also hold workshops to discuss COA comments no later than five business days following receipt of COA comments on the submittal. The intent of this second set of workshops is to clarify the intent of COA comments. The DBE shall hold these workshops at COA's offices or virtually, as determined by COA. Assume two half-day workshops (first to describe submitted documents; second to discuss COA comments) for each major design submittal package. If design submittal packages are submitted separately for each Project Site, assume two half-day workshops for each Project Site.

In addition to the major design submittal workshops, the DBE shall conduct workshops to collaborate with the City to include but not limited to:
1) proposal design review
2) risk management and mitigation
3) architectural programming and design
4) landscape design
5) construction sequencing / planning
6) construction kickoff
7) O&M manual
8) Commissioning
The allocation of time between these topics shall be cooperatively decided between COA and the DBE.

No later than five business days following the workshops, the DBE shall submit draft minutes to COA for review and confirmation. COA shall comment on the draft minutes no later than five business days after receipt. The DBE shall prepare and distribute final minutes addressing the comments made by COA. Any design issues that cannot be resolved in the normal course of this process shall be resolved in one or more special design review meetings to be held at COA's offices or virtually, as determined by COA.

4.4.5 Design Submittal Protocol
The DBE shall submit a Design Submittal Protocol to COA. The Protocol shall identify:
 Each design submittal.
 The reports, calculations, other documents, drawings, and specifications to be included within each design submittal.
 The planned submittal dates for each design submittal (a one-week window of time may be indicated).
 Frequency and expected dates for design review meetings (a one-week window of time may be indicated).

The DBE may revise the Protocol from time to time; however, the original and revised Protocols shall conform to the “no later than” timeframes set herein. If the DBE wishes to deviate from those timeframes, COA concurrence shall be required.

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7 COA’s preliminary identification of the contents of the major design submittal packages to be identified in the Design Submittal Protocol. If concurrent design and construction is proposed, submittals may be provided for each construction package. The DBE also may elect to provide required documents in earlier submittal packages, at its discretion, and may be required to develop additional design packages to support permitting applications.

Major Design Submittal Packages
Submittal Package Minimum Contents
Preliminary Design Report
 Design Criteria (all disciplines)
 Underlying code basis for design (all codes)
 Conceptual layouts
Approximately 30% Design
 Design Drawing List
 Specifications List
 Conceptual Drawings
• Site Layouts
• Underground Utility Horizontal Alignments
• Utility Relocations Alignments (if any)
• Potable Water Discharge Connection
• Non-potable Water Discharge Connection
• Preliminary electrical one-line drawings for each Site • Preliminary Design and Construction Phasing and Work
Sequencing Plan
Approximately 60% Design
 Final Project Design Report (all disciplines)
 Updated Design Drawing List
 Updated Specifications List
 Updated Site Layouts with space clearly identified for installing equipment
 Preliminary Equipment Lists (, mechanical, electrical, plumbing, fueling tank, etc.)
 Apparatus clearance analysis
 Drawings
 Building Architectural Plans, Elevations, and Details  Preliminary Architectural Door, Window, Hardware, and Finishes Schedules
 Utility Service Layout Drawings
 Preliminary Structural Foundation Plans, Floor Plans, and Sections  Preliminary Mechanical Systems Plans, Sections, and Details  Preliminary Landscape Plan, Details, and Plant Materials List  Preliminary Security Systems Plans
 Mockup of Station Sign
 Mockup of Landscaping (plan view)
 Updated electrical one-line drawings
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8 Major Design Submittal Packages
Submittal Package Minimum Contents
 Preliminary specifications
 Final Design and Construction Phasing and Work Sequencing Plan  Draft reports, calculations, or other information required for permitting
Issued for Construction
Design Submittal (90-
100% design)
 Final Drawings included in 60% package plus:
 Construction Staging, Laydown Area, and Limits of Construction Plan  Construction Erosion Control Plans and Details
 Civil, Grading/Paving, Utility Relocation, Yard Piping, Access, and Site Security
 Structural
 Mechanical
 Electrical/Backup Generation/Final One-Line Drawings
 Architectural
 Landscaping/Site Restoration
 Final Specifications
 Final reports, calculations, or other information required for permitting

4.5 Construction Submittals and Reviews

4.5.1 Construction Review Intent and COA Access to Project Site COA will review construction activities to verify compliance with the intent of the Design-Build Agreement and Appendices and with the DBE’s plans and specifications. In addition, COA will review construction activities to verify progress payments.

COA and its designated representatives shall have complete access to the site. It is expected that COA will have onsite representatives throughout construction, including throughout startup and commissioning and verification of Final Completion.

The DBE shall be required to provide quality control, inspection, testing, daily reports, and other related services in support of construction. These self-performed or self-directed services shall be independent of any COA provided services. COA will provide construction management, quality assurance and control, and inspection services.

4.5.2 Design Changes during Construction and Authority of the Engineer-of-Record Redesign work or changes following initiation of construction shall be issued under a Design Change Notice (DCN) or similar process that accurately tracks and documents changes to Project design.

Separate DCN logs shall be maintained for design changes related to each construction package.

The DBE shall provide COA with copies of all DCNs providing sufficient time to allow COA review and comment in advance of the affected work. Design clarifications shall be issued in a timely manner using a similar procedure.

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9 Notwithstanding the responsibilities of COA and COA’s Engineer of the DB Agreement and General Conditions, the DBE’s Architect of Record (AOR) shall be responsible for providing, and is authorized to make, those design changes necessary to complete the Project so that it can fulfill its intended purposes; however, the AOR is not authorized to unilaterally institute changes that result in a deviation from any of the Project requirements established in the Design-Build Agreement and Appendices unless such changes have been reviewed and approved in advance by COA. Further, any design change that would materially increase the Project’s operations and/or maintenance costs shall be reviewed and approved in advance by COA.

4.5.3 Construction Record Documents
As the construction work progresses, the DBE shall maintain a minimum of two duplicate sets of updated Record Documents, as required of the General Conditions. The DBE shall update these sets on a continuous basis and shall never be more than seven calendar days behind the current state of construction. Record Documents sets shall be maintained in sufficiently separate locations with sufficient protection measures to prevent simultaneous damage or destruction.

At a minimum, COA will verify that Record Documents are being kept up to date monthly as part of its process for verifying construction progress and approving payment.

Final Record Documents shall be submitted for COA approval, as a condition of final payment of the General Conditions.

4.6 Submittal Schedule and Review Times
The table below identifies major submittals required by the Appendices including the submittals identified in this Appendix, the required times for providing submittals to COA, and the required times for COA’s review and response. Note that these include times for COA review of draft permit applications but do not specify review times by the permitting agencies. The DBE shall consult with permitting agencies to establish review times within the DBE’s Permit Acquisition Plan and Schedule.

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10 Required Submittals [Days are calendar days unless otherwise indicated] Submittal Submittal to COA (1) Required Number of Copies Comments from COA (1) Reference Preliminary Submittals
Project
Communication
Plan
10 days from Notice to
Proceed
2 hard copies
One executable electronic copy
One PDF
5 business days after
date of receipt
Comments to be discussed during
Initial Conference required under the
DB Agreement
Schedule of Values 10 days from Notice to
Proceed
2 hard copies
One executable electronic copy
One PDF
5 business days after
date of receipt
DB Agreement
Comments to be discussed during
Initial Conference and during
Preliminary Submittal Conference
Design Submittal
Protocol
14 days from Notice to
Proceed
2 hard copies
One executable electronic copy
One PDF
5 business days after
date of receipt
Comments to be e discussed during
Preliminary Submittal Conference
Detailed Resource-
Loaded Baseline
Schedule
10 days prior to the start
of construction for DBE’s
initial submittal. Expected
that agreement on the
Detailed Resource-Loaded
Baseline Schedule may
require several iterations
2 hard copies
One executable electronic copy
One PDF
10 days after date of
receipt
General Conditions
Comments to be discussed during
Preliminary Submittal Conference
Proposed DB
Progress Report
Format
10 days from Notice to
Proceed
2 hard copies
One executable electronic copy
One PDF
5 business days after
date of receipt
Comments to be discussed during
Preliminary Submittal Conference
Ongoing Management Submittals (with pay applications)
DB Progress
Schedules
Monthly with Progress
Reports/Pay Applications
2 hard copies
One executable electronic copy
One PDF
14 days after date of
receipt
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11 Required Submittals [Days are calendar days unless otherwise indicated] Submittal Submittal to COA (1) Required Number of Copies Comments from COA (1) Reference DB Progress
Reports and Pay
Applications
Monthly
3 hard copies
One executable electronic copy
One PDF
10 days to identify any
problems
30 days for after receipt
of complete and
acceptable pay
application
DB Agreement
General Conditions

Other Management Submittals
Draft Design Quality
Management Plan
including detailed
design and
permitting QC
procedures
14 days from Notice to
Proceed
2 hard copies
One executable electronic copy
One PDF
14 days after date of
receipt
General Conditions
Comments to be discussed o be
discussed during Preliminary Submittal
Conference
Final Design Quality
Management Plan
including detailed
design and
permitting QC
procedures
14 days after receipt of
COA comments
2 hard copies
One executable electronic copy
One PDF
NA General Conditions
Draft Construction
QA/QC Plan
including detailed
construction QC
procedures
90 days prior to the start
of construction
2 hard copies
One executable electronic copy
One PDF
21 days after date of
receipt General Conditions
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12 Required Submittals [Days are calendar days unless otherwise indicated] Submittal Submittal to COA (1) Required Number of Copies Comments from COA (1) Reference including testing
(concrete,
earthwork)
Final Construction
QA/QC Plan
14 days after receipt of
COA comments
2 hard copies
One executable electronic copy
One PDF
NA General Conditions
Permitting, Site Investigations and Design Submittals
Preliminary Permit
Acquisition Plan(s)
30 days from Notice to
Proceed
2 hard copies
One executable electronic copy
One PDF
14 days after date of
receipt
Final Permit
Acquisition Plan
14 days from receipt of
City comments
2 hard copies
One executable electronic copy
One PDF
NA
Draft Permit
Applications and
Associated Reports
As indicated in Initial and
Detailed Baseline
Schedules
2 hard copies
One executable electronic copy
One PDF
14 days after date of
receipt of each draft
application

Permit Applications
for Signature
As indicated in Detailed
Baseline Schedules
Two copies (one to be retained
by COA)
3 business days after
date of receipt of each
final application
requiring signature

Engineering Studies
and Reports
As indicated in Detailed
Baseline Schedules but no
later than 60% design
package
2 hard copies
One executable electronic copy
One PDF
14 days after date of
receipt
Arch flash study, surge analysis report,
geotechnical evaluation report, and
potholing report
Preliminary Design
Report
As indicated in Baseline
Schedule and Design
Submittal Protocol
2 hard copies
One executable electronic copy 21 days after receipt
Request for Proposals
Anaheim Public Utilities
Sustainability Education Center

13 Required Submittals [Days are calendar days unless otherwise indicated] Submittal Submittal to COA (1) Required Number of Copies Comments from COA (1) Reference One PDF
30% Design
Package(s)
As indicated in Initial
Baseline Schedule and
Design Submittal Protocol
Responses to COA
comments within 14 days
of receipt
2 hard copies including 2 hard
copies of half-size drawings
Also include 2 hard copies of
full-size drawings
One executable electronic copy
via submittal portal
One PDF
21 days after date of
receipt
60% Design
Package(s)
As indicated in Initial
Baseline Schedule and
Design Submittal Protocol
Responses to COA
comments within 14 days
of receipt
2 hard copies including 2 hard
copies of half-size drawings
Also include 2 hard copies of
full-size drawings
One executable electronic copy
via submittal portal
One PDF
21 days after date of
receipt
“Issued for
Construction”
Design Package(s)
(Approximately 90-
100% design and
as required by
entities issuing
permits/approvals)
As indicated in Initial
Baseline Schedule and
Design Submittal Protocol
Responses to COA
comments within 14 days
of receipt
2 hard copies including 2 hard
copies of half-size drawings
Also include 2 hard copies of
full-size drawings
One executable electronic copy
via submittal portal
One PDF
21 days after date of
receipt
Construction and Construction-Related Submittals
Construction
surveys of
completed
construction
As part of record
document submittal 14 days after date of
receipt
Request for Proposals
Anaheim Public Utilities
Sustainability Education Center

14 Required Submittals [Days are calendar days unless otherwise indicated] Submittal Submittal to COA (1) Required Number of Copies Comments from COA (1) Reference Construction
Access and Traffic
Management Plan
(draft)
60 days prior to start of
construction
2 hard copies
One executable electronic copy
One PDF
14 days after date of
receipt
Construction
Access and Traffic
Management Plan
(final)
14 days from receipt of
comments
2 hard copies
One executable electronic copy
One PDF
NA
Construction Spill
Prevention,
Containment, and
Response Plan
(final)
14 days from receipt of
comments
2 hard copies
One executable electronic copy
One PDF
NA
Construction
Record Documents
Condition of Final
Completion
2 hard copies
One executable electronic copy
One PDF
Approval Required
Startup and Commissioning, Training and Operational Planning Submittals Initial draft Startup
and Commissioning
Plan
No less than 120 days
prior to start of startup
activities
2 hard copies
One executable electronic copy
One PDF
30 days after date of
receipt
Final Draft Startup
and Commissioning
Plan for
concurrence
No less than 45 days prior
to start of startup activities
2 hard copies
One executable electronic copy
One PDF
7 days after date of
receipt
Final Startup and
Commissioning
Plan
No less than 30 days prior
to start of startup activities
2 hard copies
One executable electronic copy
One PDF
NA
Request for Proposals
Anaheim Public Utilities
Sustainability Education Center

15 Required Submittals [Days are calendar days unless otherwise indicated] Submittal Submittal to COA (1) Required Number of Copies Comments from COA (1) Reference Final O&M Manuals No less than 30 days prior
to start of startup activities
2 hard copies
One executable electronic copy
One PDF
NA
Final Vendor
Service Manuals
30 days prior to start of
commissioning activities
2 hard copies
One executable electronic copy
One PDF
NA
(1) All days are calendar days unless otherwise indicated (2) See table Documents to be included with these submittals. (3) DBE may propose further breakdown 30% package into construction work packages as part of its preliminary Design/Construction Phasing and Work Sequencing Plan.
(4) DBE and may propose further breakdown 60% package into construction work packages as part of its final Design/Construction Phasing and Work Sequencing Plan.
(5) Multiple drafts may be required to obtain COA concurrence.

City of Anaheim Sustainability and Education Center
Appendix to DB Agreement

Appendix 5 1

Appendix 5: Permits and Approvals

City of Anaheim Sustainability and Education Center
Appendix to DB Agreement

Appendix 5 2

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City of Anaheim Sustainability and Education Center
Appendix to DB Agreement

Appendix 5 3

Appendix 5. Permits and Approvals

5.1 Purpose
The purpose of this appendix is to define the responsibilities and allocation of risk between the City (COA) and the Design Build Entity (DBE) regarding obtaining and complying with permits and approvals that are required for the Project.

5.2 Overall Responsibility of the DBE for Obtaining Permits and Approvals
Unless otherwise specified below, the DBE shall act as COA’s agent in obtaining permits and approvals and shall be responsible for obtaining all permits and approvals necessary for design, construction, and operation of the Project.

In connection with these responsibilities, the DBE shall be responsible for performing all supporting studies, including fieldwork and analyses, and for preparing all required documents, including but not limited to 1) all environmental mitigation and monitoring plans required by Project CEQA documents; 2) all studies required to support permit applications; and 3) all studies and work necessary to comply with permit conditions. The DBE shall comply with conditions of all permits and approvals, whether obtained by COA or by the DBE. COA will pay all permit and approval fees regardless of whether the permit or approval is obtained by the City or by the DBE through the prescribe Allowance.

5.3 COA Support for DBE’s Permitting Efforts

5.3.1 General
COA will assist the DBE by providing supporting information for permit applications where that information has been developed by or is readily available to COA. COA will also review permit applications, attend pre-application meetings, and permit hearings if any at the request of the DBE.

5.3.2 COA Efforts to Facilitate Required City of Anaheim Approvals Various departments within the City of Anaheim issue permits and approvals that will be required for construction of the Project. These permits and approvals and the issuing departments are provided.

Even though the Project will be owned and is being sponsored by AF&R, the DBE shall be responsible for obtaining all permits and approvals issued by the Anaheim Department of Public Works, the City of Anaheim Planning Department, and the City of Anaheim Building Division and all other departments within the City of Anaheim. The City Representative (Project/Construction Manager) and AF&R do not have any permitting privileges with other City departments and cannot expedite the permitting process. However, the City Representative (Project/Construction Manager) has, taken a number of steps to facilitate the City permitting and approvals process. This includes holding meetings with the Anaheim Department of Public Works, the City of Anaheim Planning Department, and the City of Anaheim Building Division to discuss the intent of the Project, the overall Design-Build Process, and requirements for application submittals.

City of Anaheim Sustainability and Education Center
Appendix to DB Agreement

Appendix 5 4

5.4 Future Regulatory Changes
The DBE shall be responsible for monitoring the status of regulatory and permit program changes that may affect development of the Project including but not limited to Project design and performance. The DBE shall promptly notify the City of such changes.

5.5 DBE’s Permit Acquisition Plan
The DBE shall submit a Permit Acquisition Plan within 90 days of the NTP.

5.6 Project Permits and Approvals
The Table provided identifies major permits and approvals that will be required for the Project. The DBE shall be responsible for obtaining and maintaining any permits and approvals where the DBE is listed as the “application manager.”

City of Anaheim Sustainability and Education Center
Appendix to DB Agreement

Appendix 5 5

Responsibilities for Permits and Approvals
Name of Approval Issuing Entity
Permittee/
Approval
Holder
Application
Manager
Responsibility for Obtaining/Supporting
Permit Application Process
CEQA Documents
and Environmental
Review Process
City of Anaheim
Building Division
City of Anaheim
Public Utilities COA
COA: COA is responsible for preparation of CEQA documents and CEQA compliance requirements.

DBE: The DBE shall be responsible for compliance with those CEQA mitigation measures identified in the Mitigation
Monitoring and Reporting Plan related to design and
construction and will provide COA with supporting information as needed for COA to verify compliance.

Approval for
Connection to
Existing Storm
Drains
Anaheim Public
Works
City of Anaheim
Public Utilities DBE
DBE: The DBE shall apply for and obtain APW approval for any connections to APW’s existing storm drain system.

COA: COA will provide general support.

Approval for System
Discharge
Orange County
Flood Control
District (OCFCD)
City of Anaheim
Public Utilities DBE
DBE: The DBE shall prepare the forms and submit to OCFCD for permission to release water to existing storm drains or channels. DBE shall obtain discharge restriction requirements from OCFCD prior to preparation of the forms.

COA: COA will provide general support to fill the forms required to attain permission from OCFCD.

Storm Water Master
NPDES Permit
Modification
Approval
California State
Water Resources
Control Board
City of Anaheim
Public Utilities DBE
DBE: The DBE shall apply for and obtain any such required approval(s) to allow discharge to the existing storm drain systems at the site to discharge to the potable water system.

COA: COA will provide general support.

City of Anaheim Sustainability and Education Center
Appendix to DB Agreement

Appendix 5 6

Responsibilities for Permits and Approvals
Name of Approval Issuing Entity
Permittee/
Approval
Holder
Application
Manager
Responsibility for Obtaining/Supporting
Permit Application Process
Service Connection
Approval for
Temporary Utilities
(construction power,
water, sewer etc.)
COA (Electrical
Services and
Water)

City of Anaheim or
Orange County
Sanitation District
(Sewer)

DBE DBE
DBE: The DBE shall be responsible for obtaining all required approvals for temporary utilities required for construction. For electrical and water service, such applications are coordinated through the Anaheim Building Division.

COA: COA, as owner of the Project, will provide general support.

Grading Permit
City of Anaheim
Department of
Public Works
City of Anaheim
Public Utilities DBE
DBE: The DBE shall apply for and obtain the required permit or permits and shall submit all required drawings, specifications, reports and supporting calculations. The DBE shall include site work, grading erosion control, site demolition and drainage improvements needed as part of the full project drawing set submitted for the Building Division and Public Works permits.

Water Quality Management Plan(s) approval(s) and review of Project Geotechnical Reports are incorporated into the grading permit approval.

COA: COA will provide general. In addition, COA has confirmed that Anaheim Public Works will consider approving an early Site Work and Drainage Permit prior to completion of all drawings and specifications required for Building Permits.

Building Permit City of Anaheim
Building Division
City of Anaheim
Public Utilities DBE
DBE: The DBE shall apply for and obtain the required permit or permits and shall submit all required drawings, specifications, reports and supporting calculations. Building Permits cover structural, mechanical, electrical, HVAC and Plumbing systems.

The City of Anaheim Building Division also coordinates: Planning Department reviews and approvals, which cover architectural design, and compliance with planning requirements such as land use and zoning consistency and operational noise; COA electrical service approvals for service connections
City of Anaheim Sustainability and Education Center
Appendix to DB Agreement

Appendix 5 7

Responsibilities for Permits and Approvals
Name of Approval Issuing Entity
Permittee/
Approval
Holder
Application
Manager
Responsibility for Obtaining/Supporting
Permit Application Process
transformers (if required to meet capacity limitations) and meters for permanent electrical service; and Anaheim Fire and Rescue fire/life safety reviews (a separate and additional submittal will be required by Anaheim Fire and Rescue should fire sprinklers be required). Reviews and approvals by the Planning Department, COA, and Anaheim Public Utilities are incorporated into the issued building permit, except for a separate Fire Sprinkler Permit, if required.

COA will provide general. The Building Division will assign a single reviewer to the permit applications if they are submitted in a sequential basis with at least 20 days between each submittal.

The DBE is strongly encouraged to meet with the Building Division in advance to reach an agreement on the sequencing and scheduling of permit applications. COA has also confirmed that the Anaheim Building Division will consider but not guarantee issuing an early structural permit for excavation and foundations prior to issuing a building permit covering the remainder of construction.

The new buildings’ Certificate of Occupancies shall be
considered punch list items.

Sprinkler Permit or if
any buildings added
or repurposed
Anaheim Fire and
Rescue
City of Anaheim
Public Utilities DBE
DBE: The DBE shall apply for and obtain the required permit or permits and shall submit all required drawings, specifications, reports and supporting calculations.

COA: COA will provide general support.

City of Anaheim Sustainability and Education Center
Appendix to DB Agreement

Appendix 5 8

Responsibilities for Permits and Approvals
Name of Approval Issuing Entity
Permittee/
Approval
Holder
Application
Manager
Responsibility for Obtaining/Supporting
Permit Application Process
South Coast Air
Quality Management
District (SCAQMD)
SCAQMD City of Anaheim
Public Utilities DBE
DBE: The DBE shall be responsible for obtaining any permits and approvals from SCAQMD that are necessary for the
construction or operation of the Project, including any approvals necessary for standby generators.

COA: COA will provide general support.

Right of Way
Construction Permits
Anaheim Public
Works
City of Anaheim
Public Utilities DBE
DBE: The DBE shall apply for and obtain the required permit or permits and shall submit all required drawings, specifications, reports and supporting calculations. It is anticipated that right of way construction permits may be necessary. The DBE shall include any work in street right-of-way needed as a separate standalone drawing set submitted to Public Works for a Right-of Way Construction Permit.

COA: COA will provide general support.

Permits or Approvals
Unique to DBE’s
Design
As described in
DBE’s proposal
As described in
DBE’s proposal DBE
DBE: The DBE shall be responsible for obtaining any permits that are unique to its design concept as identified in its Proposal.

COA: COA will provide general support.

City of Anaheim Sustainability and Education Center
Appendix to DB Agreement

Appendix 5 9

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