CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: JUNE 13, 2023
FROM: FINANCE DEPARTMENT
SUBJECT: ACCEPTANCE OF BID FOR AUTOMOTIVE LUBRICANTS
ATTACHMENT (Y/N): NO ITEM # 07
GOVERNMENT CODE § 84308 APPLIES: NO
RECOMMENDATION:
That the City Council, by Motion, accept the bid from The Jankovich Company, LLC to provide automotive lubricants on an as-needed basis for Fleet Services in the amount of $105,421.11 plus applicable tax, for a one-year period, with four optional one year renewals; and authorize the Purchasing Agent to execute the renewal options, all in accordance with Bid #9692.
DISCUSSION:
Purchasing solicited bids from known suppliers and posted the bid on the City’s bid portal. Sealed bids were received by 2:00 p.m., May 11, 2023, from the following vendors and were publicly opened immediately thereafter.
Bidder Total Bid
Patten Energy Enterprise, Inc. $ 48,002.40* Los Angeles, CA
The Jankovich Company, LLC $ 105,421.11
Paramount, CA
Southern Counties Lubricants, LLC $ 106,341.60 Orange, CA
Safety- Kleen $ 108,913.18 Norwell, MA
Van De Pol Enterprises $ 111,947.13 Santa Fe Springs, CA
*Bidder withdrew bid due to errors.
Acceptance of Bid for Automotive Lubricants
June 13, 2023
SC Commercial, LLC dba SC Fuels $ 123,431.25 Orange, CA
.
Jamison Transportation Products $ 131,022.91 Los Angeles, CA
M.O. Dion and Sons, Inc. $ 140,179.64 Long Beach, CA
Social Glass Inc. $ 170,833.90 San Francisco, CA
Hasco Oil Co. Inc. $ 187,885.20 Long Beach, CA
AAA Oil Inc. $ 215,691.99 Garden Grove, CA
The bid was based on estimated annual quantities of 10 different types of automotive lubricants including diesel engine oil, natural gas engine oil, anti-wear hydraulic oil, gear oil, automatic transmission fluid, heavy duty transmission fluid, high temperature lithium grease, and synthetic motor oils. These lubricants are critical to the operation, performance, and ultimate efficiency of all city-owned vehicles, heavy-duty equipment, field equipment, and standby generators.
The term of the agreement will be for a one-year base period with up to four one-year optional renewals. Unit pricing may be adjusted once every quarter based on verifiable evidence from the manufacturer of the product received by the City. Such evidence must include the manufacturer’s list price at the time the product was bid, the current list price, and the difference in dollars and percentage. It will be at the sole discretion of the City to accept or reject such an increase.
IMPACT ON BUDGET:
Sufficient funds are available in the Public Works Department’s Fiscal Year 2022/23 Motorized Equipment Fund budget. Funding for subsequent years will be subject to Council’s approval of budget appropriations.
Respectfully submitted, Concurred by,
Barrick L. Bartlett Rudy Emami
Purchasing Agent Public Works Director