CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: JUNE 27, 2023
FROM: FINANCE DEPARTMENT
SUBJECT: ACCEPTANCE OF BID FOR GM AUTOMOTIVE PARTS
ATTACHMENT (Y/N): NO ITEM # 08
GOVERNMENT CODE § 84308 APPLIES: YES
RECOMMENDATION:
That the City Council, by Motion, accept the bid from H&H Auto Parts Wholesale, in the amount of $29,035.35 plus applicable sales tax and a 20% contingency, to provide General Motors (GM) automotive parts on an as-needed basis, for a one-year period, with four one-year optional renewals; and authorize the Purchasing Agent to execute the renewal options, all in accordance with Bid #9693.
DISCUSSION:
Purchasing solicited bids from known suppliers and posted the bid on the City’s bid portal. Sealed bids were received by 2:00 p.m., May 12, 2023, from the following vendors and were publicly opened immediately thereafter.
Bidder Total Bid
Cal-State Auto Parts, Inc. * $ 13,756.08 Anaheim, CA
ASAP Auto Parts ** $ 24,089.20 Bellflower, CA
H&H Auto Parts Wholesale $ 29,035.35 Arleta, CA
Premier Chevrolet of Buena Park $ 32,031.09 Buena Park, CA
*Bidder deemed non-responsive.
**Bidder withdrew bid.
200 S. Anaheim Blvd.
Suite #620
Anaheim, CA 92805
Tel: (714) 765-5110
Fax: (714) 765-5288
www.anaheim.net
Acceptance of Bid for GM Automotive Parts
June 27, 2023
The bid was based on the estimated annual requirement of approximately 123 individual OEM parts for 106 GM city vehicles utilized by Community Services, Public Utilities, Public Works, Police, Fire, and Convention Center staff. Using OEM parts for maintenance and repairs supports the preservation of warranty, reliability, and performance for these city vehicles. H&H Auto Parts Wholesale offered competitive pricing and a fixed discount off the manufacturer’s list price for parts not listed. They have been successfully providing GM parts to the City for the past several years and have been meeting fleet’s requirements. A 20% contingency is recommended to cover any unforeseen increase in the volume of parts that may be needed during the administration of this agreement.
The term of the agreement will be for a one-year base period with up to four one-year optional renewals. Unit pricing is fixed for the initial one-year base period and will be negotiated each year of the renewal periods but may not exceed the change in the Consumer Price Index (CPI) for the Los Angeles, Long Beach, and Anaheim, California areas for the most recent available month. In the event that prices increase beyond the CPI, bidder must provide verifiable evidence from the manufacturer of the product to support a requested increase. It will be at the sole discretion of the City to accept or reject such an increase.
IMPACT ON BUDGET:
Sufficient funds are available in the Public Works Department’s Motorized Equipment Fund budget. Funding for subsequent years will be subject to Council’s approval of budget appropriations.
Respectfully submitted, Concurred by,
Barrick L. Bartlett Rudy Emami
Purchasing Agent Public Works Director