CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: AUGUST 15, 2023
FROM: FINANCE DEPARTMENT
SUBJECT: ACCEPTANCE OF BID FOR LANDSCAPE MAINTENANCE
SERVICES FOR THE ANAHEIM RESORT MAINTENANCE
DISTRICT (WEST) AND THE ANAHEIM CONVENTION
CENTER
ATTACHMENT (Y/N): NO ITEM # 09
GOVERNMENT CODE § 84308 APPLIES: NO
RECOMMENDATION:
That the City Council, by Motion, accept the bid from BrightView Landscape Services, in the amount of $594,872 plus a 20% contingency, to provide landscape maintenance services for the western portion of the Anaheim Resort Maintenance District (ARMD) and the Anaheim Convention Center (ACC) for a one-year period with up to four one- year optional renewals; and authorize the Purchasing Agent to exercise the renewal options, all in accordance with Bid #9704.
DISCUSSION:
Purchasing solicited bids from known contractors and posted the bid on the City’s bid portal. Sealed bids were received by 2:00 p.m., July 6, 2023, from the following companies and were publicly opened immediately thereafter.
Bidder Total Bid
BrightView Landscape Services $ 594,872.00
Santa Ana, CA
Parkwood Landscape Maintenance, Inc. $ 673,164.00
Van Nuys, CA
C.G. Landscape Inc. $ 681,684.60 Anaheim, CA
Greentech Landscape, Inc. $ 696,000.00
Whittier, CA
Acceptance of Bid for Landscape Services for ARMD West and ACC August 15, 2023
DMS Facility Services $ 900,000.00
Anaheim, CA
SGD Enterprises $ 912,000.00
Van Nuys, CA
Stay Green Inc. $ 1,083,053.28
Santa Clarita, CA
Marina Landscape Inc. $ 1,643,040.00
Orange, CA
The bid was based on a fixed monthly cost for landscape services to maintain the planters, parkways, and medians throughout the West portion of the ARMD and throughout the ACC property. These services include, but are not limited to, the maintenance of plant materials, turf areas, and irrigation systems; mowing, edging, pruning, watering, fertilizing, and mulch replacement; providing weed and pest control; maintaining and cleaning the gravel and hardscape areas; and refuse removal in and around the ACC. BrightView Landscape Services offers competitive pricing and has been successfully providing landscape services for this area for the past several years, therefore the award is recommended accordingly.
The term of the agreement will be for a one-year period with up to four one-year optional renewals. Unit pricing is fixed for the initial one-year base period. The renewal periods shall be negotiated each year with any increases not-to-exceed the change in the Consumer Price Index (CPI) for the Los Angeles-Long Beach-Anaheim areas for the most recent available 12-month period. Increases in direct labor shall also be negotiated limiting any change to the CPI and the actual amount of any increase in the prevailing wage. The 20% contingency is recommended to provide the ability to address any unforeseen service requirements that may arise during the term of the agreement.
IMPACT ON BUDGET:
Sufficient funds are available in the Public Works Department’s Fiscal Year 2023/24 Operations budget from restricted Resort Maintenance District funds and the Anaheim Convention Center’s budget for Fiscal Year 2023/24. Funding for subsequent years will be subject to Council’s approval of budget appropriations.
Respectfully submitted, Concurred by,
Barrick L. Bartlett Rudy Emami
Purchasing Agent Director of Public Works