STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID:5227-BSCC- 1141-23 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER (If Applicable) STD 213 (Rev 03/2019) BSCC 1141- 23
1. This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTOR NAME
Anaheim Police Department
2. The term of this Agreement is:
START DATE
OCTOBER 1, 2023
THROUGH END DATE
JUNE 1, 2027
3. The maximum amount of this Agreement is:
$6,104,863.00
4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this reference made a part of the Agreement.
EXHIBITS TITLE PAGES
Exhibit A Scope of Work 3
Exhibit B Budget Detail and Payment Provisions 4
Exhibit C General Terms and Conditions (04/2017) 4
Exhibit D
Special Terms and Conditions 5
Attachment 1* Organized Retail Theft Prevention Grant Program Request for Proposals * Attachment 2 Organized Retail Theft Prevention Grant Program Grant Proposal 36 Appendix A
Organized Retail Theft Grant Program Scoring Panel Roster 1 Appendix B Grantee Assurance for Non-Governmental Organizations 2 * This item is hereby incorporated by reference and can be viewed at: https://www.bscc.ca.gov/organized-retail-theft-grant-program/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) Anaheim Police Department
CITY STATE ZIPCONTRACTOR BUSINESS ADDRESS
425 South Harbor Boulevard Anaheim CA 92805
TITLE PRINTED NAME OF PERSON SIGNING
Rick Armendariz Chief of Police
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833
PRINTED NAME OF PERSON SIGNING TITLE
COLLEEN CURTIN Deputy Director
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06 Anaheim PD
BSCC 1141-23
EXHIBIT A: SCOPE OF WORK
1. GRANT AGREEMENT – Organized Retail Theft Grant Program This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter refer red to as BSCC) and Anaheim Police Depar tment (hereafter referred to as the Grantee).
2. PROJECT SUMMARY AND ADMINISTRATION
A. The Organized Retail Theft Grant Program was established in Senate Bill 154 (SB 154) (Chapter 43, Statutes of 2022). Organized Retail Theft Grant Program funds shall be used to support local law enforcem ent agencies in preventing and responding to organiz ed retail theft, motor vehicle or motor vehicle accessory theft, or cargo theft.
B. Grantee agrees to adm inister the project in ac cordance with Attachment 1: Or ganized Retail Theft Grant Program Request for Proposals (incor porated by referenc e) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal, which is attached and hereto and made part of this agreement.
3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representativ e for administration of the Gr ant Agreement and s hall have authority to make deter minations relating to any controver sies that may arise under or regarding the interpretation, performance, or payment for work performed under this Grant Agreement.
B. The Grantee’s project officials shall be those identified as follows:
Authorized Officer with legal authority to sign:
Name: Rick Armendariz
Title: Chief of Police
Address: 425 South Harbor Boulevard, Anaheim CA 92805
Phone: 714-765-1420
Em
ail: [email protected]
Designated Financial Officer authorized to receive warrants:
Name: Katherine Harrell
Title: S
taff Analyst
Address: 425 South Harbor Boulevard, Anaheim CA 92805
Phone: 714-765-1586
Email: [email protected]
Project Director authorized to administer the project:
Name: Ryan Tisdale
Title: Burglary and Auto Theft Sergeant
Address: 425 South Harbor Boulevard, Anaheim CA 92805
Phone: 714-765-1982
Email: [email protected]
C. Either party may change its project representatives upon written notice to the other party.
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EXHIBIT A: SCOPE OF WORK
D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs.
4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal.
5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:
Quarterly Progress Report Periods Due no later than:
1. October 1, 2023 to December 31, 2023 February 15, 2024
2. January 1, 2024 to March 31, 2024 May 15, 2024
3. April 1, 2024 to June 30, 2024 August 15, 2024
4. July 1, 2024 to September 30, 2024 November 15, 2024
5. October 1, 2024 to December 31, 2024 February 15, 2025
6. January 1, 2025 to March 31, 2025 May 15, 2025
7. April 1, 2025 to June 30, 2025 August 15, 2025
8. July 1, 2025 to September 30, 2025 November 15, 2025
9. October 1, 2025 to December 31, 2025 February 15, 2026
10. January 1, 2026 to March 31, 2026 May 15, 2026
11. April 1, 2026 to June 30, 2026 August 15, 2026
12. July 1, 2026 to September 30, 2026 November 15, 2026
13. October 1, 2026 to December 31, 2026 February 15, 2027
B. Evaluation Documents Due no later than:
1. Local Evaluation Plan April 1, 2024
2. Final Local Evaluation Report June 1, 2027
C. Other Due no later than:
Financial Audit Report June 1, 2027
Grantees that are unable to demonstrate that they are making sufficient progress toward project goals and objectives and show that funds are being spent in accordance with the Grant Agreement could be subject to a withholding of funds.
6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.
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EXHIBIT A: SCOPE OF WORK
B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project. Source documentation includes copies of all awards, applications, approved modifications, financial records, and narrative reports.
C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time.
Time and effort reports are also required for all subcontractors and consultants.
D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.
E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.
F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later.
7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Organized Retail Theft Grant Program Scoring Panel from receiving funds awarded under the Organized Retail Theft Grant Program RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the Organized Retail Theft Grant Program Scoring Panel roster (Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the Organized Retail Theft Grant Program Scoring Panel.
B. In cases of an actual conflict of interest with a Scoring Panel member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
1. INVOICING AND PAYMENT
A. The Grantee shall be paid quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.
Quarterly Invoicing Periods: Due no later than:
1. October 1, 2023 to December 31, 2023 February 15, 2024
2. January 1, 2024 to March 31, 2024 May 15, 2024
3. April 1, 2024 to June 30, 2024 August 15, 2024
4. July 1, 2024 to September 30, 2024 November 15, 2024
5. October 1, 2024 to December 31, 2024 February 15, 2025
6. January 1, 2025 to March 31, 2025 May 15, 2025
7. April 1, 2025 to June 30, 2025 August 15, 2025
8. July 1, 2025 to September 30, 2025 November 15, 2025
9. October 1, 2025 to December 31, 2025 February 15, 2026
10. January 1, 2026 to March 31, 2026 May 15, 2026
11. April 1, 2026 to June 30, 2026 August 15, 2026
12. July 1, 2026 to September 30, 2026 November 15, 2026
13. October 1, 2026 to December 31, 2026 February 15, 2027
Final Invoicing Periods*: Due no later than:
14. January 1, 2027 to March 31, 2027 May 15, 2027
15. April 1, 2027 to June 1, 2027 August 15, 2027
*Note: Project activity period ends December 31, 2026 . The period of January 1, 2027, to June 1, 2027, is for completion of Final Local Evaluation Report and financial audit only.
B. All project expenses must be incurred by the end of the project activity period, December 31, 2026, and included on the final invoice due February 15, 2027. Project expenditures incurred after December 31, 2026 will not be reimbursed.
C. The Final Local Evaluation Report is due to BSCC by June 1, 2027. Expenditures incurred for the completion of the Final Local Evaluation Report during the period of January 1, 2027, to June 1, 2027, must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 2027. Supporting fiscal documentation will be required for all expenditures claimed on during the Final Invoicing Periods and must be submitted with the final invoice.
D. The Financial Audit Report is due to BSCC by June 1, 2027 . Expenditures incurred for the completion of the financial audit during the period of January 1, 2027, to June 1, 2027, must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 2027. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.
E. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.
F. Upon the BSCC’s request, supporting documentation must be submitted for project expenditures. Grantees are required to maintain supporting documentation for all Anaheim PD
BSCC 1141-23
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
expenditures on the project site for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records.
2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award.
Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.
B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement. In no event shall changes be authorized for the Administrative Salaries and Benefits line item that would result in that item exceeding ten percent (10%) of the grant award.
3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid through Organized Retail Theft funding generated from the General Fund. The Grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability of sufficient funding granted through the passage of Senate Bill 154 (Chapter 43, Statutes of 2022), also known as the California Budget Act of 2022 . It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under thi s Grant Agreement does not appropriate sufficient funds for the program, this Grant Agreement shall be of no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement.
B. If Organized Retail Theft funding is reduced or falls below estimates contained within the Organized Retail Theft Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.
C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be requir ed to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.
4. PROJECT COSTS
A. The Grantee agrees to comply with the BSCC Grant Administration Guide requirements as posted on the BSCC website (currently the BSCC Grant Administration Guide July 2020) including any updated version that may be posted during term of the grant Anaheim PD
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
agreement. BSCC will notify grantees whenever an updated version is posted. The BSCC Grant Administration Guide is available at:
https://www.bscc.ca.gov/s_correctionsplanningandprograms/ B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein. To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.
C. Grantee is responsible for ensuring that statements of expenditures submitted to the BSCC claim actual expenditures for eligible project costs.
D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.
E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose.
Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.
5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.
6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.
B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or requir e repayment of an equal amount to the State by the Grantee.
D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.
7. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N -6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
8. PROJECT BUDGET
BSCC Budget Line Item A.
Grant Funds
1. Salaries and Benefits $4,721,373
2. Services and Supplies $335,317
3. Professional Services or Public Agency Subcontracts $0
4. Non-Governmental Organization (NGO) Subcontracts $0
5. Data Collection and Evaluation $170,000
6. Equipment/Fixed Assets $332,489
7. Financial Audit (Up to $25,000) $25,000
8. Other (Travel, Training, etc.) $48,546
9. Indirect Costs $472,138
TOTALS $6,104,863
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and hold harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement. This obligation shall survive any termination of this agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post -consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).
10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractor s shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.
Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 (
https://www.dgs.ca.gov/OLS/Resources/Page-
Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language) are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
12. TIMELINESS: Time is of the essence in this Agreement.
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.
A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.
B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act ( 15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid.
Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.
C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.
D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action aros e and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.
16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.
19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Gov. Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall b e subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defi ned in Section 17030 of the Business and Professions Code. (PCC 10344(e).) Anaheim PD
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC is solely for the purpose of proper administration of grant funds, and shall not be deemed to relieve or restrict the Grantee’s responsibility.
B. Grantee is responsible for the performance of all project activities identified in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal.
C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.
2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.
B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal , documents, amendments, approved modifications, and communications filed in support of its request for grant funds.
C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.
3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail.
B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the ARG Rehabilitation of Existing Property or Building Project RFP and described in Appendix B.
D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.
E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:
1) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement, and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees.
2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant-funded project.
4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant of the project.
5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
B. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.
6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:
1. debarred by any federal, state, or local government entities during the period of debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.
BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consi der a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.
All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Appendix E of the original Proposal Package).
7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in the Attachment 1: Organized Retail Theft Grant Program Request for Proposals and Attachment 2: Organized Retail Theft Grant Program Grant Proposal. Changes shall not be implemented by the project until authorized by the BSCC.
8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a Anaheim PD
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
material and substantial breach of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1: Organized Retail Theft Grant Program Request for Proposals and Attachment 2: Organized Retail Theft Grant Program Grant Proposal , or approved modifications;
3) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.
B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in ac cordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 9.
Settlement of Disputes.
9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division D eputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a deci sion adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30- day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Divi sion Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.
B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agreement.
Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.
D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.
10. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16654 through 16649 to this Grant Agreement and agrees to the following:
A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing.
B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equally available to the general public for holding meetings.
C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those records to the Attorney General upon request.
11. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.
BSCC Powered by Submittable
Title
Anaheim Police Department
by
Kathy Harrell
in
Organized Retail Theft Prevention Grant Program
[email protected]
07/07/2023
id. 41334112
Original Submission
07/07/2023
The Organized Retail Theft (ORT) Prevention Grant Program Application is divided into five (5) sections as identified below: Background Information Contact Information Program Information Proposal Narrative and Budget
Mandatory Attachments Each section has a series of questions requiring a response.
Applicants will be prompted to provide written text, select options from a drop down menu, select options from a multiple choice menu, or upload attachments. Questions with a red asterisk require responses. Applicants will not be able to submit the application until all questions with a red asterisk have been completed. Applicants may reference the ORT Prevention Grant Program Proposal Instruction Packet for background information, key dates, rating factors, and other important information to aid in the completion of the ORT Prevention Grant Program Application. The ORT Prevention Grant Proposal Instruction Packet is available on the Board of State and Community Corrections (BSCC) website. NOTE: Applicants may start and stop their application but must select "Save Draft" at the bottom of the application before existing.
SECTION I -
BACKGROUND
INFORMATION
This section requests information about the applicant’s name, location, mailing address, and tax identification number.
Name of Applicant (i.e.,
Police Department,
Sheriff’s Department, or
Probation Department)
Anaheim Police Department
Multi-Agency Partnerships
Information (if applicable)
Applicants may apply for funding as part of a multi-agency partnership (two [2] or more agencies).
The agencies and jurisdictions comprising the collaborative application are not required to be contiguous. One (1) Lead Public Agency must be identified on behalf of the partnership.
Multi-Agency Partnerships
No: This is not a Multi-Agency Partnership Application
Lead Public Agency
Information
All applicants are required to designate a Lead Public Agency (LPA) to serve as the coordinator for all grant activities. The LPA is a governmental agency with local authority within the applicant's city or county. The applicant may choose to fill the role of LPA itself or it may designate a department, agency, or office under its jurisdiction to serve as the LPA. The role of the LPA is to coordinate with other local government agency partners and non-governmental organizations to ensure successful implementation of the grant program. The LPA is responsible for data collection and management, invoices, meeting coordination (virtual and/or in-person), and will serve as the primary point of contact with the BSCC.
Lead Public Agency
Anaheim Police Department
Applicant's Physical
Address
425 S. Harbor Blvd.
Anaheim
CA
92805-3704
US
Applicant's Mailing Address
(if different than the
physical address)
425 S. Harbor Blvd.
Anaheim
CA
92805-3704
US
Mailing Address for
Payment
200 S. Anaheim Blvd.
Anaheim
CA
92805-3704
US
Tax Identification Number
956000666
SECTION II - CONTACT
INFORMATION
This section requests contact information for the individuals identified as the Project Director, Financial Officer, Day-to-Day Project Contact, Day-to-Day Fiscal Contact, and the Authorized Signature.
Project Director
Ryan
Tisdale
Project Director's Title with
Agency/Department/Organization
Burglary and Auto Theft Sergeant, Crime Suppression Section of Investigations, Anaheim Police Department
Project Director's Physical
Address
425 S. Harbor Blvd.
Anaheim
CA
92805-3704
US
Project Director's Email
Address
[email protected]
Project Director's Phone
Number
+17144975239
Financial Officer
Katherine
Harrell
Financial Officer's Title
with
Agency/Department/Organization
Staff Analyst, Budget & Finance, Anaheim Police Department Financial Officer's Physical
Address
425 S. Harbor Blvd.
Anaheim
CA
92805-3704
US
Financial Officer's Email
Address
[email protected]
Financial Officer's Phone
Number
+17147651586
Day-To-Day Program
Contact
Ryan
Tisdale
Day-To-Day Program
Contact's Title
Burglary and Auto Theft Sergeant, Crime Suppression Section of Investigations, Anaheim Police Department
Day-To-Day Program
Contact's Physical
Address
425 S. Harbor Blvd.
Anaheim
CA
92805-3704
US
Day-To-Day Program
Contact's Email Address
[email protected]
Day-To-Day Program
Contact's Phone Number
+17144975239
Day-To-Day Fiscal
Contact
Katherine
Harrell
Day-To-Day Fiscal
Contact's Title
Staff Analyst, Budget & Finance, Anaheim Police Department Day-To-Day Fiscal
Contact's Physical
Address
425 S. Harbor Blvd.
Anaheim
CA
92805-3704
US
Day-To-Day Fiscal
Contact's Email Address
[email protected]
Day-To-Day Fiscal
Contact's Phone Number
+17147651586
Name of Authorized Officer
Jason
Vanderpool
Authorized Officer's Title
City Manager, City of Anaheim
Authorized Officer's
Physical Address
200 S. Anaheim Blvd, Ste. 733
Anaheim
CA
92805-3820
US
Authorized Officer's Email
Address
[email protected]
Authorized Officer's Phone
Number
+17147655162
Authorized Officer
Assurances
checked
SECTION III - PROGRAM
INFORAMTION
This section requests a Project Title, Proposal Summary description, Program Purpose Area(s) selection, and Scope Funding Category selection.
Project Title
Anaheim Organized Retail Theft (ORT) High Intensity Investigation Project Proposal Summary
The Anaheim Organized Retail Theft (ORT) High Intensity Investigation Project will create a new dedicated ORT Task Force in response to the drastic 47% spike in ORT crimes occurring in Anaheim over the last 18 months. The Task Force will increase the number and intensity of ORT investigations by 500% (from one dedicated staff to six), conduct a formal retailer outreach initiative to strengthen communications between the police department and retailers, improve public awareness that Anaheim has a new, intense focus on fighting ORT, and coordinate with other local law enforcement to support ORT investigations and prosecutions.
PROGRAM PURPOSE
AREAS
Applicants must propose activities, strategies, or programs that address the Program Purpose Areas (PPAs) as defined on pages 5 - 8 in the ORT Prevention Grant Proposal Instruction Packet. A minimum of one (1) PPA must be selected; applicants are not required to address all three (3) PPAs.
All proposed activities, strategies, or programs must have a link to the ORT Prevention Grant Program as described in the authorizing legislation and the ORT Prevention Grant Proposal Instruction Packet.
Program Purpose Areas
(PPAs):
PPA 1: Organized Retail Theft
Funding Category
Information
Applicants may apply for funding in a Medium Scope OR Large Scope Category. The maximum an applicant may apply for is up to $6,125,000 in the Medium Scope category OR up to $15,650,000 in the Large Scope category. Applicants may apply for any dollar amount up to and including the maximum grant amount identified in each category. Multi-agency partnerships (determined as Medium Scope OR Large Scope) may apply for up to the maximum grant award in that category, multiplied by the number of partnering eligible applicants. For Example: Four (4) eligible applicants in the Medium Scope category may submit one (1) application for up to $24,500,000 o
$6,125,000 (Medium Scope
Max) x 4 (# of Agencies) = $24,500,000 Two (2) eligible applicants in the Large Scope category may submit one (1) application for up to $31,300,000
o
$15,650,000 (Large Scope Max x 2 (# of Agencies) =
$31,300,000 Please reference pages 10-12 in the ORT Prevention Grant Proposal Instruction Packet for additional information.
Funding Category
Medium Scope (Up to $6,125,000)
SECTION IV - PROPOSAL
NARRATIVE AND BUDGET
This section requests responses to the Rating Factors identified in the the ORT Prevention Grant Program Application Instruction Packet.
Proposal Narrative
Instructions
The Proposal Narrative must address the Project Need, Project Description, Project Organizational Capacity and Coordination, and Project Evaluation and Monitoring Rating Factors as described in the ORT Prevention Grant Instruction Packet (refer to pages 20-24). A separate narrative response is required for each Rating Factor as described below: The Project Need narrative may not may not exceed 6,711 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately three (3) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. The Project Description narrative may not may not exceed 11,185 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately five (5) pages in Arial 12-point font with one-inch margins on all four (4) sides and at
1.5-line spacing. The Project Organizational Capacity and Coordination narrative may not may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. The Project Evaluation and Monitoring narrative may not may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. A character counter is automatically enabled that shows the number of characters used and the remaining number of characters before the limit for each response is met. If the character limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit". Applicants will be prohibited from submitting the ORT Prevention Grant Program Application until they comply with the character limit requirements. NOTE: It is up to the applicant to determine how to use the total word limit in addressing each section, however as a guide, the percent of total point value for each section is provided in the ORT Prevention Grant Proposal Instruction Packet (refer to page 15).
Project Need
The City of Anaheim (population 346,824) requests $6,104,863 to hire, train, and deploy a dedicated Organized Retail Theft (ORT) Task Force to dramatically increase the number and intensity of ORT investigations. The Task Force’s activities will be accompanied by a public awareness campaign to alert the public that a new ORT Task Force is in action.
1. NEEDS TO BE ADDRESSED
-Spike in ORT Crime in Anaheim:
According to the National Retail Federation, the Los Angeles-Long Beach-Anaheim Urbanized Area is a national ORT hotspot, ranking first in the top 10 areas in the nation most affected by ORT crime (National Retail Federation, 2022). Over the last 18 months, the Anaheim Police Department (PD) recorded an alarming 47% spike in ORT incidents (Versaterm, 2023). Popular chain stores are primary ORT targets in Anaheim and are suffering massive losses.
Anaheim PD interviewed loss prevention staff from major Anaheim retailers in June 2023. During these interviews, a small sample of six ORT-impacted retailers reported that in 2022 their total losses due to ORT were $10 million, including:
- $2.8 million - Home Depot #6647,
- $2.31 million - Walmart #2242,
- $2 million - Target #2421,
- $1.17 million - Target #0677,
- $765,162 - Target #3274, and
- $98,147 - Ulta #1987.
This problem is drastically trending upwards in 2023. Walmart #2242 has already suffered $2.3 million in losses in the first six months of 2023, equivalent to its total 2022 losses. Ulta #1987’s General Manager (GM) reported similar loss trends ($69,630) and noted less people (70 people, 11 repeats) were committing more offenses (53) this year when compared to 2022, (150 people, 10 repeats, committed 120 offenses). The Ulta GM also reported that over the prior 18 months, only one person has been apprehended for their crimes indicating a serious need for greater response.
The Anaheim PD does not currently have a precise number of ORT incidents in the City due to massive underreporting discrepancies (admitted by retailers to Anaheim PD) combined with glitches in the online reporting portal, which does not accurately separate ORT from other property crimes.
Three examples are:
- Ulta #1987 reported only 20% of their 53 incidents in the first half of 2023 and in 2022, a mere 8% of their 120 incidents.
- Two Home Depot stores (#6643 and #6647) reported 402 and 604 incidents, respectively, in 2022, more than was reported for the entire City in 2022.
Although the Anaheim PD’s data is a small percentage of ORT in Anaheim, it still shows a 47% surge in incidents when compared over an 18-month period (January 2022 – June 2023) (Versaterm, 2023). -Public Perception is that ORT is NOT Being Addressed
Frustration is growing among Anaheim retailers according to Sgt. Ryan Tisdale, who conducted retailer interviews in June 2023, and stated, “Anaheim retailers feel alone in their fight against ORT – they need a lot more support, which the Anaheim PD cannot do with current resources.” A public awareness campaign is a proposed project component. The Anaheim PD wants to change the perception among criminals that ORT is a “low-risk” crime in the City of Anaheim. It will also alert the public of the new Task Force, and that if arrested for ORT crimes, suspects will be prosecuted following Orange County District Attorney Office’s successful vertical prosecution process. -Risks to Residents & Employees
Vulnerable populations (seniors, women, youth, and low-income individuals) frequently work as key frontline retail employees, leaving them most at-risk for injury during frequently violent ORT encounters where greeters and cashiers are assaulted as suspects quickly grab items and exit stores. Surveillance from an Anaheim Walmart shows a recent incident in which the suspect assaulted a senior citizen employee. ORT threatens the safety of working and shopping environments.
2. PROCESS FOR IDENTIFYING NEED
-Data, Surveillance, & Investigation:
Currently, only one Anaheim PD detective works exclusively on ORT investigations. Within only three months of his assignment, which began January 2023, this detective developed multiple informants and confirmed intelligence for two specific ORT operations in Anaheim: one dealing with over-the- counter medications, and the other targeting Home Depots for high-end power tools and vacuums.
Through one single detective’s efforts over only six months, it has become clear that there is a more complex ORT network operating within Anaheim, and their criminal activities reach beyond the boundaries of one city or county. On June 9, 2023, the Anaheim PD, in partnership with the Placentia Police Department, arrested 10 suspects responsible for a multi-city ORT series spanning six months where 13 robberies occurred across seven cities, including Anaheim. The investigation revealed nine of the ten suspects resided in Anaheim and were members of a criminal street gang (Anaheim PD News, 2023).
3. CONDITIONS CONTRIBUTING TO NEED
-Lack of PD Resources Dedicated to ORT:
Retailers are calling on the Anaheim PD to do more, but the PD only has one detective assigned to ORT cases because it does not have the additional needed resources, staffing, or equipment to focus entirely on ORT. The ORT detective is in Anaheim PD’s Investigation Division’s Burglary and Auto Theft Detail. Comprised of six staff working over 5,000 cases per year, this Detail lacks the resources to focus on ORT, which are complex, by definition. -Organized Crime:
On June 15, 2023, Congressional Representatives Young Kim, Lou Correa, and Mike Levin sent a letter to President Biden expressing their serious concerns over ORT, specifically naming organized criminal groups in Anaheim and Orange County as the primary perpetrators behind elaborate ORT schemes where stolen goods are sold online, and profits laundered through other crime syndicates posing a direct threat to our national security (Representative Kim, 2023). -Impact on Anaheim’s Economy:
Tourism is a major economic driver for Anaheim. It represents 60% of the City’s General Fund Revenue and accounts for a significant number of jobs. Home to world-class destinations, including Disneyland Park, Anaheim Convention Center (largest convention center in the western United States), and much more, Anaheim welcomes 25 million visitors annually (Anaheim Chamber of Commerce, 2023). Anaheim’s residents depend on a healthy tourism sector making it imperative that the City remains a safe place for people to work and visit.
Project Description
The Anaheim ORT High Intensity Investigation Project proposes to combat ORT in Anaheim through a city-wide approach, including 1) develop a new high-intensity six-person dedicated ORT Task Force; 2) conduct a wide-spread public awareness campaign; and 3) closely monitor and evaluate the proposed project throughout the grant period.
1. PROPOSED PROJECT
-Proposed Activities (Delivery, Length, & Duration):
1. Develop New Six-Person ORT Dedicated Task Force
The new Task Force will include 1 Sergeant (Project Manager, existing staff newly dedicated to the Task Force and time already covered by the PD), 3 new Detectives (3 FTE), 1 Crime Analyst (1 FTE, existing staff, newly dedicated to the Task Force), and the existing single Detective who is currently working ORT in Anaheim (time already covered by the PD). The Project Manager will be Anaheim PD’s Investigation Division’s Burglary and Auto Theft Detail Sergeant, Ryan Tisdale. The ORT Task Force will be supported by approximately 2,500 annual hours of overtime from Task Force members and other sworn officers. This project will significantly increase the focus on ORT in Anaheim from 1 FTE to 5.25 FTEs of dedicated staff. The proposed project schedule for the Task Force is:
a. Planning Phase Activities (Months 1-6):
i.
Hire 3 new detectives who will each complete 260 hours of targeted training, ii. Procure:
1. Task Force Equipment/Supplies: tactical gear, computers, police radios, cell phones, and vehicles, and
2. Surveillance Equipment/Supplies: vehicle trackers, cell phone and Google analytic software, pole- mounted cameras and Automated License Plate Readers, DLSR cameras with zoom lens, drones, personal audio/video recording devices and associated “hides” (e.g., sports cap, key fob, shirt button), and a drop vehicle with installed CCTV.
iii. Develop Task Force Action Plan to guide the Task Force’s procedures and investigative plans for the three-year project.
b. Implementation Phase Activities (Years 1-3):
i .Conduct high intensity ORT investigations including surveillance, undercover operations, and financial analyses,
ii. Conduct formal retailer outreach initiative including monthly meetings with retailers, training to retailer staff and loss prevention officers, and
iii. Hold monthly coordination meetings with other local agencies, including Orange County District Attorney’s (OCDA) Office who will prosecute cases brought by the ORT Task Force, and others that may coordinate on cases including California Highway Patrol, Orange County Probation Department, and the Division of Adult Parole Operations’ Southern Region.
2. Conduct Public Awareness Campaign
All Task Force members will develop content for at least four monthly postings to include:
a. Activities (Years 1-3):
i. Public outreach via Anaheim PD and City of Anaheim’s social media channels and websites, ii. Paid advertisements in local and regional print and online media, and iii. Regular press releases to mark Task Force progress and successes.
3. Monitor and Evaluate the Project
The Anaheim PD is prepared to kick-off this project on October 1, 2023, with a six-month Planning Phase in order to procure and select to hire an evaluator by Month 4 who will generate the data collection tools and databases, as well as the required evaluation plan to be submitted to the BSCC by Month 6. The performance monitoring meetings will begin during the Planning Phase and will be held bimonthly. The Evaluator will collect pre-surveys from retailers at this time.
During the Implementation Phase, Years 1-3, the performance monitoring meetings will continue on a monthly basis during which time the Evaluator and Crime Analyst will collect project data for quarterly interim progress and financial reports to the BSCC.
The project’s Closeout Phase will be January 1, 2027 – June 1, 2027, and during this period, the Evaluator will conduct structured post project interviews with Task Force members, issue final retailer surveys, and develop the final evaluation report to submit to BSCC. -Target Area (Population, How & Why They Were Selected):
1. Population: The new Task Force’s target area is the City of Anaheim, CA (population 346,824) where it will work specifically with large retailers city-wide (e.g., Home Depot, CVS, Walmart, Target, Ulta, and others that may be identified during the project period).
2. Selection Process: Large retailers are the new Task Force’s focus because they are currently most affected by the severe uptick in ORT crime having reported the highest number of incidents and the largest losses over the last 18 months.
-Project Need Alignment & Grant Intent:
The objectives of the Anaheim ORT High Intensity Investigation Project are aligned with the grant purpose to support local law enforcement agencies (i.e., the Anaheim PD) in preventing and responding to ORT. All costs included in the grant budget are permissible and related to the work of the new Task Force. This project will do the following:
1. The new Task Force will address the spike in ORT and associated risk to residents by conducting high intensity investigations, formal retailer outreach initiative, and monthly coordination meetings with other local law enforcement agencies with the goal of increasing arrests and prosecution of ORT crimes committed in Anaheim.
2. The public awareness campaign will address the public perception that ORT is not being addressed by conducting public outreach via Anaheim PD and the City’s social media channels, placing paid advertisements in local and regional print and online media, and issuing press releases to mark the Task Force’s progresses and successes, thereby increasing awareness that Anaheim has a new and intense focus on fighting ORT.
-Coordination with Other Agencies:
The Anaheim PD plans to coordinate and closely collaborate with multiple agencies to improve the success of the Task Force’s investigation. Collaboration will include regularly-scheduled monthly coordination meetings with the retailer’s loss prevention staff and other local law enforcement agencies including:
1. OCDA Office’s Vertical Prosecution Unit,
2. Orange County Probation Department,
3. Division of Adult Parole Operations’ Southern Region,
4. California Highway Patrol, and
5. Any others that may be identified during the project.
2. PROJECT GOALS, OBJECTIVES, & IMPACT
The attached Work Plan provides all details for the project’s three objectives: 1) Develop a new six- person dedicated ORT Task Force that will conduct high intensity investigations in Anaheim during 2025-2027; 2) conduct a formal retailer outreach initiative that includes monthly contact with 5-6 retailers during 2025-2027 to coordinate investigations, gather data, uncover patterns, and identify suspects; and 3) conduct monthly coordination meetings with retailers, and other local law enforcement to support investigations and prosecutions of ORT. The project seeks to increase ORT arrests and prosecutions, as well as increase awareness of the PD’s new and intense focus on ORT.
3. RESEARCH & EVIDENCE FOR PROPOSED INTERVENTION
The Anaheim PD designed the proposed project based on internal discussions held within the department on best methods to combat ORT in Anaheim. The Anaheim PD also informed their project design by interviewing multiple retailers in the City to understand the problems they are encountering and reviewed police departments in other ORT hotspots (New York City and Chicago) to assess their approaches and strategies for dealing with ORT. In both cases, an ORT task force, public awareness campaign, and coordination meetings have been instrumental in conducting ORT investigations, making arrests, and presenting solid cases for prosecution.
In March, New York City issued and promoted a public report entitled, “Combating ORT in New York City,” and identified a new Task Force as a focused solution for battling ORT. In Chicago, a citywide, police-led ORT Task Force resulted in the conclusion of a 13-month investigation focused on the illegal fencing of stolen pharmaceuticals and over-the-counter medication where four offenders were charged in April and more than $1.3 million worth of products recovered. They publicized their success story on social media to increase public awareness of their efforts. The Anaheim PD aims to replicate similar effective interventions in Anaheim.
4. POLICIES
-Surveillance Technology:
The Anaheim PD maintains two specific policies related to surveillance, which comply with applicable privacy laws/regulations and are also attached to this application. They are:
1) Policy #611, Vice Narcotics, Organized Crime, and Covert Operations –Section 611.3, “Record Keeping” describes the appropriate access for sensitive case files relating to active vice, drug, and organized crime investigations. Section 611.4, Surveillance and Undercover Equipment, explains allowable surveillance equipment and the process for usage. 2) Policy #341, Overt Camera System – Section 341.5, “Storage and Retention of Media”, which requires that all media be stored in a secure area with access restricted to authorized persons and retained as specified in the City of Anaheim Record Retention Schedule. According to the policy, surveillance (including audio and video) will be stored for up to 30 plus one days, unless otherwise noted such as for evidence purposes, and in which case, any recordings needed as evidence will be copied to a suitable medium and booked into evidence for prosecutions. All actions taken with respect to retention of media will be appropriately documented. Requests for recorded images from other law enforcement agencies will be referred to the Anaheim PD for release in accordance with a specific and legitimate law enforcement purpose.
- Limiting Racial Bias:
The Anaheim PD strictly prohibits bias-based policing. Effective January 2021, the Anaheim PD’s eight-part Bias-Based Policing Policy (#401) guides department members in providing equal, fair, objective, and non-discriminatory law enforcement services to the community with due regard for the racial, cultural, or other differences of those served. This Policy clearly explains department members’ and supervisors’ responsibilities in situations involving persons with protected characteristics such as making contact with an individual, supervisor monitoring, training, and reporting of stops.
All sworn members of the Anaheim PD, including those hired through this grant, will be required to attend Peace Officer Standards and Training (POST)-approved training on the subject of bias-based policing.
Through the Bias-Based Policing Policy, the Professional Standards Lieutenant will review the annual efforts of the Department to provide fair and objective policing and submit an annual report, including public concerns and complaints, to the Chief of Police. The ORT Task Force will also be considered as part of this review.
In compliance with the California Department of Justice’s (CA DOJ) Records Bureau Policy, the Anaheim PD will ensure all data required by the CA DOJ regarding complaints of racial bias against officers is collected and provided to the CA DOJ in a timely and transparent manner.
Project Organizational
Capacity and Coordination
1. ABILITY TO ADMINSTER THE PROJECT
-Required Staffing:
A total of 5.25 FTEs will be devoted to ORT in the project’s Implementation Phase (Years 1-3), representing a 500% increase in focus on ORT in Anaheim - from one detective to a six-person Task Force comprised of:
- Project Manager, Sgt. Ryan Tisdale, will ensure compliance with BSCC requirements, supervises the Task Force, and assists with operations,
- Three new detectives (3 FTE/year), to be hired, will have significant experience to conduct successful investigations of similar size and scope and will complete 260 hours of targeted training. - One new Crime Analyst (1 FTE/year), to be assigned from the Department, will have prior experience researching, analyzing, and reporting on crime statistics, knowledge of necessary technology, and good communication skills.
- An additional pool of overtime hours (1,040 hours/year) for the Task Force and (1,560 hours/year) additional sworn in officers aiding the Task Force.
2. PROJECT MANAGEMENT & OVERSIGHT
The project manager will be Sgt. Ryan Tisdale, Burglary and Auto Theft Sergeant within the Crime Suppression Section of Investigations. Sgt. Tisdale’s career with the Anaheim PD spans 18 years during which he has served on a Problem-Oriented Police team, supervised a Major Crime Operational Task Force specializing in undercover operations, and led several multi-million-dollar Homeland Security, Urban Area Security Initiative Grants. He is the current project manager for the Orange County Automated License Plate Recognition Program. For this project, he will orient and onboard new Task Force members, as well as facilitate the coordination meetings.
3. COORDINATION WITH OTHER AGENCIES
To ensure the project stays on schedule, within budget, and is meeting its intended objectives, the Project Manager will organize bimonthly monitoring meetings during the Planning Phase, followed by monthly monitoring meetings during the three-year Implementation Phase, with Task Force members, the Evaluator, Retailers’ Loss Prevention Staff, and Local Law Enforcement, including:
a. Orange County District Attorney’s (OCDA) Office’s vertical prosecution unit. Anaheim PD is expecting an increase in arrests and prosecutions and is involving the OCDA’s Office early in the project to ensure its success (Local Impact Letter attached), and b. Other Law Enforcement working on ORT investigations, including i. Orange County Probation Department,
ii. CA Division of Adult Parole Operations’ Southern Region, iii. California Highway Patrol, and
iv. Others (to be determined).
MOUs or contracts are not required at this time since coordination will only need to happen ad hoc.
4. READINESS TO PROCEED
The Anaheim PD is positioned to start the project immediately with implementation effective by the end of the six-month Planning Phase. The project will build on the success of the single detective who has been working on ORT for the last six months. That detective will assist with onboarding and training the new detectives. The project also has an experienced Project Manager and an existing Crime Analyst who understands the Department’s Versaterm records management system. The three new detectives and Evaluator will be hired and/or on-board by Month 4 of the Planning Phase.
Equipment and supplies will be procured by Month 6.
5. MANAGEMENT STRUCTURE & DECISION-MAKING PROCESS
The Anaheim PD is the Task Force’s decision-making entity with Sgt. Ryan Tisdale as the project manager, overseeing the hiring and procurement processes, as well as making all implementation decisions, which will be discussed during regularly scheduled performance monitoring meetings. The project manager will confer regularly with his supervisors, Lieutenant Willie Triplett and Captain Chris Masilon, as well as the Police Chief, Jorge Cisneros, to keep them apprised of project progress.
6. PROJECT SUSTAINABILITY
The Anaheim PD is committed to sustaining the Task Force at the conclusion of the grant period. All new hires will continue working on ORT. As noted above, the project manager will meet regularly with his supervisors and the Chief of Police for regular updates and to lay the groundwork to institutionalize the Task Force in future Departmental budgets. The Chief has been informed of the sustainability requirement. All equipment and technology obtained and utilized during the grant period will continue to be dedicated to ORT investigations.
Project Evaluation and
Monitoring
1. EXTERNAL EVALUATION
The Anaheim PD will use the City’s standard procurement procedures to select and hire an external Evaluator, targeting local colleges and universities, to begin by Month 4 of the Planning Phase. The Evaluator will work closely with the Crime Analyst to conduct an independent process and outcomes evaluation and must have prior and proven experience conducting a similar evaluation.
2. PRELIMINARY EVALUATION PLAN PHASES
-Planning (Months 1-6)
1. Conduct evaluation-specific kick-off meeting with Task Force (Evaluator)
2. Develop data collection tools and project database (Evaluator/Crime Analyst)
3. Train Task Force members on data collection procedures (Evaluator)
4. Develop and submit required Evaluation Plan to BSCC (Evaluator/Crime Analyst)
5. Attend project’s bimonthly project performance monitoring meetings (Evaluator/Crime Analyst) -Implementation (Years 1-3)
1. Attend project’s monthly project performance monitoring meetings (Evaluator/Crime Analyst)
2. Administer pre-project retailer surveys to 6-8 retailers (Crime Analyst)
3. Ongoing compilation of retailer data and process data resulting from Task Force operations (Crime Analyst)
4. Compile and submit monthly data to Evaluator (Crime Analyst)
5. Ongoing review and analysis of process and outcome data (Evaluator)
6. Submit quarterly interim project data to Project Manager for inclusion in BSCC reports (Evaluator) -Closeout (Months 1-6)
1. Administer post project retailer survey (Crime Analyst)
2. Conduct one-on-one structured interviews with Task Force members (Evaluator)
3. Develop and submit Final Evaluation Report (Evaluator)
4. QUANITIFIABLE PROJECT PROCESS & OUTCOME MEASURES
Numerous process and outcome measures are outlined in the attached Work Plan. Examples include:
1. Develop a new six-person dedicated ORT Task Force to conduct high intensity investigations in Anaheim
a. Process: Number of hours dedicated to ORT
b. Outcomes: Increased number and intensity of ORT investigations
2. Conduct a formal outreach initiative to coordinate investigations, gather data, uncover patterns, and identify subjects
a. Process: Quantitative and qualitative data shared by retailers b. Outcomes: Improved timeliness of information sharing by retailers
3. MONITORING PLAN
Performance monitoring meetings will be critical to each project phase and will be conducted bimonthly during the six-month planning phase, and monthly thereafter. Interim project data provided by the Evaluator will inform these meetings providing an opportunity to discuss challenges and identify real-time solutions.
4. DATA COLLECTION & ANALYSIS PLAN
WHO?
- The Evaluator aided by the Crime Analyst.
WHEN?
- By Month 6 of Planning Phase - Collect retailer and Anaheim PD’s baseline loss and crime data and administer pre-project retailer survey
- Monthly during Implementation Phase – Collect interim data, including crime data and project process data
-End of Years 1 and 2 – Administer retailer surveys
-Year 3, Months 9-12: Collect post project data, including crime data, project process data, and structured interviews with the Task Force, will be collected in Year 3, Months 9-10 HOW?
-Versaterm Data (Anaheim PD’s crime reporting system) - The Crime Analyst has access to Versaterm and will compile data per the schedule noted above.
- Project Process Data – The Crime Analyst will collect, compile, and enter baseline, interim, and post project data into a spreadsheet on a monthly basis and will be analyzed by the Evaluator. - Retailer Surveys – The Crime Analyst and Evaluator will administer the survey using SurveyMonkey, which will allow the retailers to conveniently complete the survey. Data will be stored and accessible for analysis.
--4. Post-Project Structured Interviews: The Evaluator will develop qualitative questions for a structured interview to be administered to all Task Force members at the project’s conclusion. It will inform future Anaheim PD efforts to combat ORT.
5. RESEARCH DESIGN
The Anaheim PD intends to model its evaluation after the National Retail Federation’s 2022 Retail Security Survey, which used a quantitative and qualitative approach to analyze ORT’s national impact. A simple pre-post analysis will evaluate quantitative statistics from years 2024 – 2027, including number of incidents, arrests, and prosecutions, to name a few. Qualitative data will help to determine the Task Force’s intensity and changes in retailers’ perception of Anaheim PD’s response to ORT.
Budget Instructions
Applicants are required to submit a Proposal Budget and Budget Narrative (Budget Attachment).
Upon submission the Budget Attachment will become Section 5: Budget (Budget Tables & Narrative) making up part of the official proposal. The Budget Attachment must be filled out completely and accurately. Applicants are solely responsible for the accuracy and completeness of the information entered in the Proposal Budget and Budget Narrative. The Proposal Budget must cover the entire grant period. For additional guidance related to grant budgets, refer to the BSCC Grant Administration Guide. The Budget Attachment is provided as a stand-alone document on the BSCC website.
Budget Attachment
2_Budget_Attachment_070623.xlsx
SECTION V -
ATTACHMENTS
This section list the attachments that are required at the time of submission, unless otherwise noted.
Project Work Plan (Appendix B) - Mandatory Grantee Assurance for Non-Governmental Organizations (Appendix D) - Mandatory Local Impact Letter(s) (Appendix E) - Mandatory Letter(s) of Commitment (Appendix F) - If Applicable Policies Limiting Racial Bias - Refer to page 9 of the Proposal Instruction Packet - Mandatory Policies on Surveillance Technology - Refer to page 9 of the Proposal Instruction Packet - If Applicable Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Appendix G) - Mandatory Governing Board Resolution (Appendix H) - Optional Project Work Plan (Appendix B)
3_100Per_Project-Work-Plan-ORT_DP.pdf
Grantee Assurance for Non-Governmental Organizations (Appendix D) 4_SIGNED_Grantee-Assurance-for-Non-Governmental-Organizations-ORT.pdf Local Impact Letter(s) (Appendix E)
5_Impact_letter_-_APD_Letterhead_-_Signed.pdf
Letter(s) of Commitment,
(Appendix F)
n/a
Policies Limiting Racial Bias
6_100Per_PolicyLimitingRacialBias.pdf
Policies on Surveillance Technology
7_100Per_PoliciesOnSurveillanceTechnology.pdf
Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Appendix G) 8_100Per_SIGNED_Certification-of-Compliance-with-BSCC-Policies-on-Debarment_-Fraud_-Theft_-and-Embezzlement-ORT.pdf OPTIONAL: Governing
Board Resolution
(Appendix H)
n/a
OPTIONAL: Bibliography
Anaheim Chamber of Commerce. Economic Impact of Tourism. 2023. https://www.anaheimchamber.org/economic-impact-of-
tourism/#:~:text=Pre%2Dpandemic%2C%20the%20Anaheim%20Resort,for%20the%20City%20of%20Anaheim Anaheim Police Department (2023). Interview with Sergeant Ryan Tisdale, June 2023.
Anaheim Police Department’s Crime Analysis Unit (2023). Versaterm: Shoplifting Cases Report for Last 4 Years YTD.
Anaheim Police Department News. “Anaheim and Placentia Police Detectives Arrest Suspects for Robbery Series.” Anaheim Police Department News, 9 June 2023. https://www.anaheim.net/civicalerts.aspx?aid=2692
National Retail Federation (accessed 2023). 2022 Retail Security Survey: The State of National Retail Security and Organized Retail Crime. Conducted in Partnership with the Loss Prevention Research Council. cdn.nrf.com/sites/default/files/2022-09/National Retail Security Survey Organized Retail Crime 2022.pdf
Kim, Representative Young (2023). “Rep. Young Kim, Colleagues Demand Answers on Chilean Gangs in Orange County.” Press Releases: Representative Young Kim, 15 June 2023. https://youngkim.house.gov/media/press-releases/rep-young-kim-colleagues-demand-answers- chilean-gangs-orange-county
Tisdale, Sergeant Ryan (2023). Interview with Loss Prevention Staff at Home Depot, WalMart, and Target, June 2023.
CONFIDENTIALITY
NOTICE:
All documents submitted as a part of the Organized Retail Theft Prevention Grant Program proposal are public documents and may be subject to a request pursuant to the California Public Records Act.
The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.)
Anaheim ORT High Intensity Investigation Project
Organized Retail Theft Prevention Grant Program
Applicants must complete a Project Work Plan. This Project Work Plan identifies measurable goals and objectives, process and outcome measures, activities and services, responsible parties for those activities and services, data sources and estimated timelines. Completed plans should (1) identify the project’s top goals and objectives; (2) identify how the goal(s) will be achieved in terms of the activities, responsible staff/partners, and start and end dates, process and outcome measures; and (3) provide goals and objectives with a clear relationship to the need and intent of the grant. As this grant term is for three (3) years, the Project Work Plan must attempt to identify activities/services and estimate timelines for the entire grant term. A minimum of one goal and corresponding objectives, process measures, etc. must be identified.
Applicants must use the Project Work Plan provided below. You will be prompted to upload this document to the BSCC-Submittable Application.
(1) Goal: 1. Increased Arrests and Prosecutions of ORT Committed in Anaheim
Objectives (A., B., etc.) A. Develop a new 6-Person Dedicated ORT Task Force that will conduct high intensity investigations in Anaheim during 2025-2027 (Years 1-3); Task Force will include a Sergeant (Project Manager, existing staff newly dedicated to the Task Force), 3 new Detectives, a Crime Analyst (existing staff, newly dedicated to the Task Force), and the existing single Detective who is currently working ORT in Anaheim B. Conduct a Formal Retailer Outreach Initiative that Includes monthly contact with 6-8 retailers during 2025- 2027 (Years 1-3) to coordinate investigations, gather data, uncover patterns, and identify suspects C. Conduct Monthly Coordination Meetings with Other Local Law Enforcement including the Orange County District Attorney’s Office’s Vertical Prosecution Unit, Orange County Probation Department, and Division of Adult Parole Operations’ Southern Region during 2025-2027 (Years 1-3) to support investigations and prosecutions of ORT
Process Measures and
Outcome Measures:
A. 6-Person Dedicated ORT Task Force
Process:
--Anaheim ORT Task Force roster (names and qualifications) --Anaheim ORT Task Force Action Plan
Appendix B: Project Work Plan
Anaheim ORT High Intensity Investigation Project
Organized Retail Theft Prevention Grant Program
--Total number of all hours dedicated to ORT investigations, annual and total # of dedicated Task Force hours annual and total
# of supporting sworn officer hours annual and total
# of overtime hours annual and total
--# of ORT cases worked by the Task Force
--Details of ORT cases worked by the Task Force
--# of Task Force performance monitoring meetings, annual and total Outcomes:
--Increased number of ORT investigations in Anaheim
--Increased intensity of ORT investigations in Anaheim
B. Formal Retailer Outreach Initiative
Process:
--Contact information for participating retailers and their loss prevention officers --# of monthly, annual, and total retailer contacts, overall and by retailer --Meeting notes and participant lists
--Quantitative and qualitative data shared by retailers Outcomes:
--Strengthened police and retailer coordination
--Improved quality and timeliness of information sharing between police and retailers C. Monthly Coordination Meetings with other Local LE
Process:
--Roster of LE agency contacts (name, title, contact information) --# of coordination meetings, annual and total
--Meeting notes and participant lists
Outcomes:
--Enhanced coordination to support successful prosecution of ORT cases --Enhanced coordination to support gathering evidence and identifying suspects
Anaheim ORT High Intensity Investigation Project
Organized Retail Theft Prevention Grant Program
Project activities that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date
A. 6-Person Dedicated ORT Task Force
1. Hire 3 new Detectives for the Task Force
2. Procure supplies and equipment
3. Develop Task Force Action Plan
4. Training
a. 11 training courses (260 hours total)
b. Peace Officer Standards and Training- approved
training on the subject of bias-based policing
5. Conduct high intensity ORT investigations including; a. Develop informant relationships
b. Secure and execute warrants
c. Conduct parole and probation searches
d. Conduct surveillance (physical, electronic, computer, financial, and biometric)
e. Conduct undercover operations
f. Conduct in-depth financial and other analysis
B. Formal Retailer Outreach Initiative
1. Conduct initial Task Force meetings with 6-8 retailers to discuss Action Plan including ongoing data collection
2. Schedule and conduct Task Force monthly meetings with retailers to discuss planned operations (including
surveillance), patterns, suspects, and to gather data
3. Provide training to retailer staff and loss prevention officers
4. Respond to ad hoc retailer requests for assistance and guidance
C. Monthly Coordination Meetings with other Local LE
--Task Force (Sergeant, 3
new detectives, and 1 existing
detective)
--Crime Analyst
--Retailers
--Local LE (District Attorney’s
Office, Probation, Parole)
1. Planning (Mo 1)
2. Planning (Mo 1)
3. Planning (Mo 4)
4. Planning (Mo 4)
5. Yr 1 (Mo 1)
1. Yr 1( Mo 1)
2. Yr 1 (Mo 4)
3. Yr 1 (Mo 4)
4. Yr 1 (Mo 4)
1. Yr 1 ( Mo 1)
2. Yr 1 (Mo 1)
1. Planning (Mo 3)
2. Planning (Mo 6)
3. Planning (Mo 6)
4. Yr 1 (Mo 6)
5. Yr 3 (Mo 36)
1. Yr 1 (Mo 3)
2. Yr 3 (Mo 36)
3. Yr 3 (Mo 36)
4. Yr 3 (Mo 36)
1. Yr 3 (Mo 36)
2. Yr 3 (Mo 36)
Anaheim ORT High Intensity Investigation Project
Organized Retail Theft Prevention Grant Program
1. Send invite to local LE and conduct regularly-scheduled project monitoring meetings (discuss in Goal 3)
2. Conduct other ad hoc meetings, as required
List data and sources to be used to measure outcomes:
1. Anaheim PD’s Versaterm records management system for quantitative and qualitative data related to ORT, e.g., arrests, case status, etc.
2. Online portal (ask PD what is this called?) and new ORT tipline
3. Project-specific Task Force operations data collected and managed by the project’s Crime Analyst, e.g., Task force hours, # and type of surveillance operations, etc.
4. Retailers for details about patterns, suspects, incidents, and losses due to ORT
5. Retailer qualitative survey data (surveys conducted pre-project, at the end of Years 1 and 2, and post-project)
6. Local LE such as District Attorney’s Office for case disposition/prosecution data; probation and parole for data on their cli ents who are suspected of ORT
Anaheim ORT High Intensity Investigation Project
Organized Retail Theft Prevention Grant Program
(2) Goal: 2. Increased Awareness that Anaheim has a New and Intense Focus on Fighting ORT Objectives (A., B., etc.) A. Conduct Public Outreach via Anaheim PD and City of Anaheim’s Social Media Channels to include at least 4 postings per month during 2025-2027 (Years 1-3)
B. Place Paid Advertisements in Local and Regional Print and Online Media to include at least 4 ads per month during 2025-2027 (Years 1-3)
C. Issue Press Releases to Mark Task Force Successes including significant arrests, case progress, etc., during 2025-2027 (Years 1-3)
Process Measures and
Outcome Measures:
A. Public Outreach via Anaheim PD and City of Anahei’s Social Media Channels Process:
--# of postings monthly, annual, and total
--Names of targeted social media channels (e.g., Facebook) and names of the targeted accounts (e.g., City of Anaheim)
--Copies of postings
--# of views monthly, annual, and total
Outcomes:
--Social media saturation about the ORT Task Force
--Increased understanding among ORT criminals, retailers, and residents about Anaheim’s new focus and resources to address ORT
--Enhanced perception of safety among residents
--Enhanced perception among retailers that the City is fighting ORT ----Increased number of calls to the new ORT tipline over time B. Paid Advertisements in Local and Regional Print and Online Media Process:
--# of paid ads monthly, annual, and total
-Cost of paid ads monthly, annual, and total
-Copies of ads
-# of views (or audience size) monthly, annual, and total Outcomes:
Anaheim ORT High Intensity Investigation Project
Organized Retail Theft Prevention Grant Program
--Consistent and frequent media stories about the ORT Task Force --Increased understanding among ORT criminals , retailers, and residents about Anaheim’s new focus and resources to address ORT
--Enhanced perception of safety among residents
--Enhanced perception among retailers that the City is fighting ORT C. Issue Press Releases to Mark Task Force Successes
Process:
--# and date of press releases
--Copies of press releases
Outcomes:
--Consistent and frequent coverage of ORT Task Force activities and successes --Increased understanding among ORT criminals, retailers, and residents about Anaheim’s new focus and resources
--Enhanced perception of safety among residents
--Enhanced perception among retailers that the City is fighting ORT Project activities that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date
A. Public Outreach via Anaheim PD and City of Anaheim’s Social Media Channels
1. Conduct initial coordination meeting between Task Force and PD and City Public Information Officers (PIOs) to develop an outreach action plan
2. Task Force and PIOs develop and issue monthly postings
3. Conduct monthly follow-up meetings with the PIOs to
coordinate and plan future postings.
B. Paid Advertisements in Local and Regional Print and Online Media
--Task Force
--Anaheim PD and City Public
Information Officers (PIOs)
1. Yr 1 (Mo 1)
2. Yr 1 (Mo 3)
3. Yr 1 (Mo 3)
1. Yr 1 (Mo 2)
2. Yr 3 (Mo 36)
3. Yr 3 (Mo 36)
Anaheim ORT High Intensity Investigation Project
Organized Retail Theft Prevention Grant Program
1. Conduct initial coordination meeting between Task Force and PD and City PIOs (combined with initial coordination meeting listed above).
2. Set up accounts with selected print and online media
3. Task Force and PIOs develop and issue monthly ads
C. Issue Press Releases to Mark Task Force Successes
1. Conduct initial coordination meeting between Task Force and PD and City PIOs (combined with initial coordination meetings listed above).
2. Task Force to develop press release content after successful arrests or case progress and send to PIOs
3. Issue press releases via PD and/or City PIOs
1. Yr 1 (Mo 1)
2. Yr 1 (Mo 3)
3. Yr 1 (Mo 3)
1. Yr 1 (Mo 1)
2. Yr 1 (Mo 3)
3. Yr 1 (Mo 3)
1. Yr 1 (Mo 2)
2. Yr 1 (Mo 6)
3. Yr 3 (Mo 36)
1. Yr 1 (Mo 2)
2. Yr 1 (Mo 36)
3. Yr 1 (Mo 36)
List data and sources to be used to measure outcomes:
--Project-specific data collected and managed by the project’s Crime Analyst, e.g., # of meetings, number of posts, number of views, etc.
Anaheim ORT High Intensity Investigation Project
Organized Retail Theft Prevention Grant Program
(3) Goal: 3. Demonstrate Project Fidelity and Impact
Objectives (A., B., etc.) A. Conduct Project Performance Monitoring to include regularly scheduled meetings and progress/financial reporting during the 6-month Planning Phase, the 3-Yr Implementation Phase, and the 6-month Closeout Phase B. Conduct Independent Project Evaluation to cover Planning and Implementation Phases during 2024-2027 Process Measures and
Outcome Measures:
A. Project Performance Monitoring
Process:
--# of monitoring meetings
--Meeting notes (including ACTION ITEMS) and participant lists --On-time submission of required progress and financial reports to BSCC Outcomes:
-Real-time problem-solving and correction of implementation barriers and obstacles -Project stays on-schedule, on-budget, and meets intended implementation benchmarks (i.e., process measures) -Evidence that project was conducted as intended (or explanation for why implementation approach shifted) B. Independent Project Evaluation
Process:
--Resume for selected evaluator
--# of hours spent on evaluation annual and total
--Data collection forms/instruments used (or developed) by the Evaluator --Number of meetings between Evaluator and Crime Analyst --Final Evaluation Plan complete and submitted to BSCC by June 1, 2027 --Interim data submitted quarterly to support performance monitoring --Final Evaluation Report complete and submitted to BSCC by the end of the Implementation Phase Outcomes:
--Evidence that project had an impact on ORT in Anaheim --Evidence that retailers’ perceptions have improved
--Evidence of widespread awareness of Anaheim’s new focus on ORT Project activities that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date
Anaheim ORT High Intensity Investigation Project
Organized Retail Theft Prevention Grant Program
A. Performance Monitoring Meetings
1. Conduct project monitoring meetings every two weeks during Planning phase (Months 1- 6) and monthly during Implementation Phase (Yrs 1-3), and monthly during Closeout Phase (Months 1-6)
2. Submit quarterly progress and financial reports to BSCC
B. Independent Project Evaluation
1. Procurement to select and hire Evaluator
2. Kick-off meeting with selected Evaluator
3. Develop and submit Evaluation Plan to BSCC
4. Develop data collection forms/instruments and project databases
5. Participate in performance monitoring meetings
6. Conduct regularly-scheduled meetings with the Crime Analyst
7. Provide quarterly interim project data
8. Develop and submit Final Evaluation Report to BSCC
--Task Force
--Evaluator
1. Planning (Mo 1)
2. Planning (Mo 1)
1. Planning (Mo 1)
2. Planning (Mo 4)
3. Planning (Mo 4)
4. Planning (Mo 4)
5. Planning (Mo 4)
6. Planning (Mo 4)
7. Planning (Mo 3)
8. Yr 3 (Mo 9)
1. Closeout (Mo 6)
2. Closeout (Mo 6)
1. Planning (Mo 3)
2. Planning (Mo 4)
3. Planning (Mo 6)
4. Planning (Mo 6)
5. Closeout (Mo 6)
6. Closeout (Mo 6)
7. Yr 3 (Mo 9)
8. Closeout (Mo 6)
List data and sources to be used to measure outcomes:
--Project data collected, managed, and analyzed by the project’s Crime Analyst, e.g., # of meetings, Evaluator’s deliverables --Project data collected (from the Crime Analyst, Anaheim PD, and other Local LE), managed, and analyzed by the Evaluator, e.g., # of arrests, # of prosecutions, case details, etc.
Total
$4,721,373.00
$335,317.00
$0.00
$0.00
$170,000.00
$332,489.00
$25,000.00
$48,546.00
$472,138.00
$6,104,863.00
Total
$0.00
FTE: Planning 50%, Years 1-3 100%, Closeout
2.4%
FRINGE: Planning: 132.73%,
Year 1: 117.85%, Year 2: 121.23%,
Year 3: 123.71%, Closeout: 104.05%
$1,074,679.00
$1,074,679.00
$1,074,679.00
$643,591.00
$369,033.00
$484,712.00
$0.00
$4,721,373.00
Total
$45,292.00
$4,800.00
$285,225.00
Crime Analyst (To be selected from PD staff) FTE: Planning 50%, Years 1-3 100%, Closeout 50% FRINGE: Planning: 120.91%, Year 1: 93.88%, Year 2: 95.99%, Year 3: 100.57%, Closeout: 68.43%
TOTAL
1b. Salaries & Benefits Narrative:
Anaheim's project will significantly increase focus on ORT from a single Detective working on ORT to a new 6-person dedicated Task Force. The Task Force will include a Project Manager (in-kind), three new Detectives, a Crime Analyst, and the PD's existing ORT Detective (in-kind). The budget includes a pool of overtime to support the Task Force. A total of 5.25 FTEs will be dedicated to ORT during the three-year Implementation Phase, with additional staff time supporting the Planning and Closeout Phases.
PROJECT MANAGER (50% FTE, in-kind): The Project Manager will oversee the budget, work plan, project schedule, and manage hiring and procurement. The Project Manager will also serve on the Task Force and participate in ORT investigations, and will supervise project staff and the consultant Evaluator. The Project Manager will serve as the point of contact with BSCC and with other coordinating local agencies (such as Orange County District Attorney's Office). Anaheim PD's Sgt Ryan Tisdale will serve as the Project Manager. He has 15 years of experience during which he has served on a Problem-Oriented Police team, supervised a Major Crime Operational Task Force specializing in undercover operations in California, and led several multi-million-dollar Homeland Security, Urban Area Security Initiative Grants. FRINGE BENEFITS: Not applicable. Salary and benefits provided in-kind.
DETECTIVE (300% FTE Yrs 1-3): Per Detective: Planning Phase: Salary $36,161/Fringe $47,996 (132.73%) -- Year 1: Salary $144,643/Fringe $170,459 (117.85%) -- Year 2: Salary $148,262/Fringe $179,736 (121.23%) -- Year 3: Salary $151,965/Fringe $188,003 (123.71%) -- Closeout: Salary $3,653/Fringe $3,801 (104.05%). Three full-time Task Force Detectives will be hired by the end of Month 3, and they will be dedicated to the new ORT Task Force. Hours during Closeout Phase are for providing data and informatlion to support evaluation and closeout activities Hiring will be focused on candidates with significant experience conducting successful investigations of similar size and scope. FRINGE BENEFITS: The benefit rate is based on pre-determined burden rates for the detectives' bargaining group. Benefits covers: medical, dental, life insurance, retired medical, HRD overhead, Public Employee Retirement System (PERS), long-term disability, short-term disability, RHS/IB EW Trust, leave buyout, miscellaneous leave, social security, and workers' compensation.
CRIME ANALYST (100% FTE Yrs 1-3): Planning Phase: Salary $22,100/Fringe $26,722 (120.91%) -- Year 1: Salary $91,062/Fringe $85,489 (93.88%) -- Year 2: Salary $93,787/Fringe $90,022 (95.99%) - - Year 3: Salary $96,595/Fringe $97,141 (100.57%) -- Closeout: Salary $24,149/Fringe $16,524 (68.43%). The Crime Analyst will be selected from existing Anaheim PD staff by Month 3 with a focus on staff with experience tracking and compiling project data. FRINGE BENEFITS: The benefit rate is based on pre-determined burden rates for the crime analyst's bargaining group. Benefits covers:
medical, dental, life insurance, retired medical, HRD overhead, Public Employee Retirement System (PERS), long-term disability, short-term disability, RHS/IB EW Trust, leave buyout, miscellaneous leave, social security, and workers' compensation.
TASK FORCE OVERTIME (50% FTE Yrs 1-3): Overtime hours are included for the new Task Force Detectives. The pool of overtime hours is 1,040 hours annually during Years 1-3 with no overtime during the Planning and Closeout phases. The overtime rate for the Detectives is $118.28 which is a base overtime rate. FRINGE BENEFITS: Not applicable; no benefits are included or requested for the Detectives' overtime hours.
SWORN OFFICER OVERTIME (75% FTE Yrs 1-3): A pool of overtime hours is included for existing Sworn Officers to assist the Task Force. The pool of overtime hours includes: 100 hours in the Planning Phase to cover overtime for the Project Manager (at a rate of $122.43/hour) during this critical project launching phase, 1,560 hours in Years 1-2, 1,538 in Year 3, and no overtime hours during the Closeout phase. The overtime rate for Sworn Officers is $100.76, which is a base overtime rate. FRINGE BENEFITS: Not applicable; no benefits are included or requested for the Sworn Officers' overtime hours.
TASK FORCE SUPPLIES AND SERVICES
GENERAL SUPPLIES
1. Salaries & Benefits
4. Non-Governmental Organization (NGO) Subcontracts
6. Equipment/Fixed Assets
7. Financial Audit (Up to $25,000)
8. Other (Travel, Training, etc.)
1a. Salaries & Benefits
Description of Salaries & Benefits (% FTE or Hourly Rate) & Benefits Sgt Ryan Tisdale (Project Manager) FTE: 50% in-kind; salary covered by Anaheim PD FRINGE: In-kind; benefits covered by Anaheim PD Detective 1 (To Be Hired)
Detective 2 (To Be Hired)
2. Services and Supplies
3. Professional Services or Public Agencies
5. Data Collection and Evaluation
9. Indirect Costs
FTE: Planning 50%, Years 1-3 100%, Closeout 2.4% FRINGE: Planning: 132.73%, Year 1: 117.85%, Year 2:
121.23%, Year 3: 123.71%, Closeout: 104.05%
Organized Retail Theft Prevention Grant Program - Project Budget and Budget Narrative 44-Month Budget: October 1, 2023 to June 1, 2027
City of Anaheim
2a. Services and Supplies
Name of Applicant:
Multiple elements - see narrative below
Budget Line Item
Note: Rows 7-16 will auto-populate based on the information entered in the budget line items (Salaries and Benefits, Services and Supplies, etc.)
SURVEILLANCE SUPPLIES AND SERVICES
OVERTIME: Task Force FTE: Planning 0%, Years 1-3 50%, Closeout 0% FRINGE: Not included OVERTIME: Sworn Officers FTE: Planning 4.8%, Years 1-3 75%, Closeout 0% FRINGE: Not included Existing ORT Detective FTE: 100% in-kind; salary covered by Anaheim PD FRINGE: in-kind; benefits covered by Anaheim PD FTE: Planning 50%, Years 1-3 100%, Closeout 2.4% FRINGE: Planning: 132.73%, Year 1: 117.85%, Year 2:
121.23%, Year 3: 123.71%, Closeout: 104.05%
Detective 3 (To Be Hired)
TOTAL
Description of Services or Supplies Calculation for Expenditure Multiple elements - see narrative below
$100/month for general office supplies
$0.00
$0.00
$0.00
$0.00
$0.00
$335,317.00
Description of Professional Service(s)
Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
3b. Professional Services Narrative
Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
4a. Non-Governmental Organization (NGO) Subcontracts
Calculation for Expense
Not Applicable Not Applicable
TOTALS
Description of Non-Governmental Organization
(NGO) Subcontracts
3a. Professional Services
TOTAL
Costs are included to equip the new ORT Task Force. All costs are based on vendor quotes requested and received within the last 30 days.
TASK FORCE SUPPLIES ($45,292):
-- (1) Desktop computer for Crime Analyst - HP Workstation Z2 G9; Core i9; Wolf Pro Security; 32 GB RAM; SSD 1 TB; Windows 10; 2 HP monitors - $3,877 -- (4) Laptop computers for 3 new Detectives and Project Manager - HP 15t-fd000, 15.6", desktop monitor, dock, mouse/keyboard ($1,760 each x 4 = $7,040 -- (5) Apple iPad for Task Force field work/data entry (Project Manager, 3 Detectives, and 1 OT support officer) iPad Pro 11" Wifi + cellular 512 GB ($1,299 x 5 = $6,495) -- (3 sets) Tactical gear for 3 new Detectives - Each set costs $4,228 to include: 1. Avon Ballistic Helmet w/face shield ($585 ea), 2. Eleven 10 Gen 7 C-A-T Rigid Tourniquet Case ($39 ea), 3. Point Blank Alpha Black Body Armor IIA with 2 Elite Carriers ($2,411 ea), 4. Smith & Wesson nickel handcuffs ($24.50 ea), 5. Police emblems ($7 ea), 6. Galls Tactical Carrier ($250 ea), 7. Blackhawk Backpack Entry Kit ($593 ea), 8. Blackhawk Special Ops Entry Ram ($318 ea) = $4,228/set x 3 sets = $12,684 -- (4) Cell phones for Project Manager and 3 new Detectives - iPhone 13 250GB ($799 x 4 = $3,196) -- Monthly service contracts for police radio service - Planning Phase: 4 contracts for 3 months (for Project Manager and 3 Detectives) - $40/month x 4 contracts x 3 months; Years 1-3 : 8 contracts per month (for Project Manager, 3 Detectives, and 4 additional overtime support staff) = $40/month x 8 contracts x 12 months x 3 years = $12,000 GENERAL SUPPLIES ($4,800)
--General office supplies (e.g., paper, printer ink, folders and files, etc.) - $100/month x 48 months (6 months Planning phase + 3 years + 6 months closeout phase) = $4,800 SURVEILLANCE SUPPLIES ($285,225):
-- (2) Cold cell phone for tipline or investigative operations - iPhone SE 64BG ($429/phone x 2 = $858) -- (3) Vehicle window shades - GWUSKDT 58-27.5" Silver ($25/shade x 3 shades (1 per vehicle) = $75) -- (3) Vehicle power inverter - PiSFAU 150W DC 12V to 110V with 3.1 USB ($18/inverter x 3 inverters (1 per vehicle) = $54) -- (6) Vehicle trackers - TactiTrack 25 GPS tracker with carrying case, charging pad, and power cables ($924/tracker x 6 trackers = $5,544) -- (6) Vehicle tracker annual data service contracts - unlimited service with no data limits ($499/annual service x 6 annual service contracts x 3 years = $8,982) -- (8) Pole cameras package - Canon network camera VB-H47, power supplies, case, routers, and hotspots ($3,157/package x 8 packages = $25,256) -- (4) Cameras for Task Force - DLSR Sony a7 II Mirrorless ($1,698/camera x 4 cameras = $6,792) -- (4) Camera zoom lens - Sony FE 7-200mm; f/2 GM OSS II ($2,798/lens x 4 lenses = $11,192) -- (4) Camera carrying case - "Everyday" backpack ($299/case x 4 cases = $1,196) -- (5) SD Card - SanDisk 512GB Extreme Memory Card with SD adapter ($50/card x 5 cards = $250) -- (8) Drone battery kit - DJI battery kit for Matrice 30T - multiple kits needed to ensure operations are not interrupted by power loss ($329/kit x 8 kits = $2,632) -- (2) Drone carrying case - GPC waterproof hardcase for DJI Matrice 30T ($499/case x 2 cases = $998) -- (20) Automated License Place Reader (ALPR) cameras - L6Q Solar ($2,995/annual subscription x 20 camera subscriptions x 3 years = $179,700) -- (1) ALPR supporting equipment and services - replacement plan: $800, Pole power tap: $600/tap x 20 cameras, technical services: $17,000, and delivery: $4,696 - TOTAL: $41,696 Not Applicable
TOTAL
Not Applicable
2b. Services and Supplies Narrative:
Not Applicable
Calculation for Expenditure
Total
$170,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$170,000.00
Description of Equipment/Fixed Assets
Total
$48,000.00
$5,995.00
$72,178.00
$206,316.00
$0.00
$0.00
$0.00
$0.00
$332,489.00
Total
$25,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$25,000.00TOTAL
7a.Financial Audit
Description Calculation for Expense
Financial Audit $25,000 lump sum
5b. Data Collection and Evaluation Narrative
PROJECT EVALUATOR (1,700 hours total x $100/hour). The Anaheim PD will procure an external evaluator, targeting local colleges and universities, to begin by Month 4. The Evaluator will conduct an independent process and outcomes evaluation for the project period, working closely with the Crime Analyst. The Evaluator will be responsible for designing and conducting all evaluation activities including design of data collection instruments and project databases, training Task Force members on data collection, compilation and analysis of interim data, and all evaluation deliverables including the Evaluation Plan and Final Evaluation Report . The Anaheim PD will solicit and select the Evaluator using the City’s standard procurement procedures and online bid management system. The Evaluator must have prior and proven experience conducting an evaluation of similar size and scope. The budgeted cost for the Evaluator is 2.78% of total project costs.
TOTALS
Project Evaluator $100 per hour for 1,700 total hours including: Planning (200 hours); Yrs 1-3 (300 hours/yr); Closeout (600 hours) 5a. Data Collection and Evaluation
Calculation for Expense
4b. Non-Governmental Organization (NGO) Subcontracts Narrative Not Applicable
Description of Data Collection and Evaluation
$5,995 lump sum for the software package that includes up to 10 users COMMUNICATION (Police Radios)
SOFTWARE (CellHawk)
SURVEILLANCE (Personal Recording Devices &
Drones)
TOTALS
6b. Equipment/Fixed Assets Narrative
6a. Equipment/Fixed Assets
Calculation for Expense
Costs are included to equip the new ORT Task Force. All costs are based on vendor quotes requested and received within the last 30 days.
COMMUNICATION: $6,000 Motorola TLK-100 4G LTE police radio x 8 radios (for Project Manager, 3 new Detectives, and 4 additional for Overtime support) = $48,000 SOFTWARE: $5,995 lump sum for CellHawk software package for cell phone and Google analytics.
SURVEILLANCE ($72,178):
--Personal Recording Devices: $44,178 undercover package price for personal audio/video recording devices and hides. Includes: 1. (2) Nano-Raven cameras; 64-hour; 30 f/sec; audio/video ecorder; 2. (2) Dual-Raven/TX cameras; 64 hour; 30 f/sec; audio/video recorder; built-in 750 mw Officer Safety Transmitter; 3. (6) hides including sports hat, water/coke bottle, air freshener, shirt concealment, shirt button, and key fob.
--Drones: (2) $14,000 DJI Matrice 30T Enterprise drone. This is the make/model approved for use by Anaheim PD.
VEHICLES ($206,316):
--Vehicles for 3 new full-time Detectives who will be dedicated to the ORT Task Force. 1. (1) 2023 Christler Pacifica $41,000; 2. (2) Ford F-150 Super Crew 2 WD ($60,000) = $161,000 + cost for a Code 3 lights and sirens package for each of the 3 new vehicles ($5,500 each X 3 = $16,500) = $161,000 + $16,500 = $177,500. Anaheim PD's policy is to purchase new vehicles for field use; no other vehicles are available for this full-time Task Force.
--Drop vehicle for surveillance at targeted locations. (1) used, umkarked vehicle will be acquired via auction ($5,000) + CCTV package purchased and installed ($3,616) = $8,616 --Marked deterrent vehicle for use at targeted locations. (2) used vehicles will be acquired via auction ($5,000 x 2 = $10,000), and will be wrapped/marked with Anaheim Police Department and/or Anaheim Organized Retail Theft Task Force ($5,100 x 2 = $10,200) = $20,200
VEHICLES
$44,178 personal audio/video recording devices (sold as a pkg) + $14,000/drone x 2 drones $161,000 for 3 new Detective vehicles + $16,500 for Code 3 lights/sirens + $8,616 for 1 drop vehicle + $20,200 for 2 marked deterrent vehicles
$6,000/radio x 8 radios (for Project Mgr, 3 Detectives, and 4 additional for overtime staff) Total
$6,096.00
$36,000.00
$6,450.00
$0.00
$0.00
$48,546.00
Grant Funds Total
$472,138 $472,138
$0
$0 $0
$0
TOTAL $472,138 $472,138
9b. Indirect Costs Narrative:
Indirect costs of 10% are included. The indirect costs were calculated based on salaries and benefits only.
Please see instructions tab for additional information regarding Indirect Costs. If the amount exceeds the maximum allowed and/or turns red , please adjust it to not exceed the line-item noted.
For this grant program, indirect costs may be charged using only one of the two options below:
1) Indirect costs not to exceed 10 percent (10%) of the total grant award. Applicable if the organization does not have a federally approved indirect cost rate.
If using Option 1) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs not to exceed 20 percent (20%) of the total grant award. Applicable if the organization has a federally approved indirect cost rate. Amount claimed may not exceed the organization's federally approved indirect cost rate.
If using Option 2) grant funds allocated to Indirect Costs may not exceed:
7b. Financial Audit) Narrative:
Costs for the required project financial audit are included during the closeout period. 9a. Indirect Costs
8b. Other (Travel, Training, etc.) Narrative:
GRANTEE MEETINGS: Cost per person = $1,016 x 2 staff = $2,032/yr x 3 years = $6,096. Assumes 1 day meeting, and 2 travel days. Costs per trip: FLIGHT: $400 airfare x 2 staff. LODGING: $167 lodging and 15% tax x 2 nights x 2 staff. MEALS & INCIDENTALS: $69/staff x 3 days x 2 staff. GROUND TRANSPORTATION: $75 x 2 staff.
PUBLIC AWARENESS CAMPAIGN: $250/paid print & online advertisement x 4 print/online ads per month x 3 years = $36,000 (in addition to no-cost postings). Will target local print newspapers and at least 4 online platforms, e.g., Anaheim PD Facebook and Instagram; City of Anaheim Facebook and Instagram). Task Force will design the posts and submit to PD and City Public Information Officers for posting.
TRAINING FOR NEW HIRE DETECTIVES: The 3 new Detectives will each receive a total of 260 hours of targeted training. Total cost of training per Detective = $2,150 x 3 Detectives = $6,450 Training will include:
1. Criminal Investigations Core Course (80 hrs); No tuition for POST reimburseable agencies: $0
2. Burglary Investigations (40 hrs); No tuition for POST reimburseable agencies: $0
3. Technology Investigations (40 hrs); No tuition for POST reimburseable agencies: $0
4. Interviews and Interrogations (40 hrs): $575
5. Search Warrant Writing (8 hrs): $125
6. Search Warrant Service Course (16 hrs): $250
7. Cell Phone Technology Investigations (8 hrs): $300
8. Cell Phone Investigations (16 hrs): $200
9. Mobile Surveillance Course (8 hrs): $100
10. Organized Crime Investigations (8 hrs): $100
11. Drone Operator Training - Drone Pilot Ground School (20 hrs) online class $300; FAA Part 107 Test $200: TOTAL $500 TOTAL
GRANTEE MEETINGS $2,032 travel costs to Sacramento for 2 staff for 1-day meeting per year x 3 years (Yrs 1-3) PUBLIC AWARENESS CAMPAIGN $1,000/month for print/online ads x 3 years (Yrs 1-3) TRAINING FOR NEW HIRE DETECTIVES $2,150 training costs/new detective x 3 new detectives 8a.Other (Travel, Training, etc.)
Description Calculation for Expense
Policy
401
Anaheim Police Department
Anaheim PD Policy Manual
Copyright Lexipol, LLC 2023/05/10, All Rights Reserved.
Published with permission by Anaheim Police Department
Bias-Based Policing - 1
Bias-Based Policing
401.1 PURPOSE AND SCOPE
This policy provides guidance to department members that affirms the Anaheim Police Department's commitment to policing that is fair and objective.
Nothing in this policy prohibits the use of specified characteristics in law enforcement activities designed to strengthen the department's relationship with its diverse communities (e.g., cultural and ethnicity awareness training, youth programs, community group outreach, partnerships). 401.1.1 DEFINITIONS
Definitions related to this policy include:
Bias-based policing - An inappropriate reliance on actual or perceived characteristics such as race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, economic status, age, cultural group, disability, or affiliation with any non-criminal group (protected characteristics) as the basis for providing differing law enforcement service or enforcement (Penal Code § 13519.4).
Stop - Any detention of a person and/or search, including a consensual search, of the person's body or property in the person's possession or control. 401.2 POLICY
The Anaheim Police Department is committed to providing law enforcement services to the community with due regard for the racial, cultural or other differences of those served. It is the policy of this department to provide law enforcement services and to enforce the law equally, fairly, objectively and without discrimination toward any individual or group. 401.3 BIAS-BASED POLICING PROHIBITED
Bias-based policing is strictly prohibited.
However, nothing in this policy is intended to prohibit an officer from considering protected characteristics in combination with credible, timely and distinct information connecting a person or people of a specific characteristic to a specific unlawful incident, or to specific unlawful incidents, specific criminal patterns or specific schemes.
401.3.1 CALIFORNIA RELIGIOUS FREEDOM ACT
Members shall not collect information from a person based on religious belief, practice, affiliation, national origin or ethnicity unless permitted under state or federal law (Government Code § 8310.3).
Members shall not assist federal government authorities (Government Code § 8310.3):
(a) In compiling personal information about a person’s religious belief, practice, affiliation, national origin or ethnicity.
Anaheim Police Department
Anaheim PD Policy Manual
Bias-Based Policing
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Published with permission by Anaheim Police Department
Bias-Based Policing - 2
(b) By investigating, enforcing or assisting with the investigation or enforcement of any requirement that a person register with the federal government based on religious belief, practice, or affiliation, or national origin or ethnicity. 401.4 MEMBER RESPONSIBILITIES
Every member of this department shall perform his/her duties in a fair and objective manner and is responsible for promptly reporting any suspected or known instances of bias-based policing to a supervisor. Members should, when reasonable to do so, intervene to prevent any biased-based actions by another member.
401.4.1 REASON FOR CONTACT
Officers contacting a person shall be prepared to articulate sufficient reason for the contact, independent of the protected characteristics of the individual.
To the extent that written documentation would otherwise be completed (e.g., arrest report, field interview (FI) card), the involved officer should include those facts giving rise to the contact, as applicable.
Except for required data-collection forms or methods, nothing in this policy shall require any officer to document a contact that would not otherwise require reporting. 401.4.2 REPORTING OF STOPS
The reporting requirements under this section will take effect on January 1, 2021.
Unless an exception applies under 11 CCR 999.227, an officer conducting a stop of a person shall collect the data elements required by 11 CCR 999.226 for every person stopped and prepare a stop data report. When multiple officers conduct a stop, the officer with the highest level of engagement with the person shall collect the data elements and prepare the report (11 CCR 999.227).
If multiple agencies are involved in a stop and the Anaheim Police Department is the primary agency, the Anaheim Police Department officer shall collect the data elements and prepare the stop data report (11 CCR 999.227).
The stop data report should be completed by the end of the officer’s shift or as soon as practicable (11 CCR 999.227).
401.4.3 DATA COLLECTION
Officers within the Department shall complete all applicable data fields in the Department's AB 953 RIPA Stop Application for each stop. The data fields include, but are not limited to, the following:
(a) The time, date, duration and location of the stop.
(b) The reason for the stop.
(c) The result of the stop, such as, no action, warning, citation, property seized or arrest. (d) If a warning or citation was issued, the warning provided or violation cited. (e) If an arrest was made, the offense charged.
Anaheim Police Department
Anaheim PD Policy Manual
Bias-Based Policing
Copyright Lexipol, LLC 2023/05/10, All Rights Reserved.
Published with permission by Anaheim Police Department
Bias-Based Policing - 3
(f) The perceived race or ethnicity, gender, and approximate age of the person stopped, provided that the identification of these characteristics shall be based on the observation and perception of the officer making the stop, and the information shall not be requested from the person stopped. When reporting the required data elements, the officer shall make the determination based on personal observation only. For motor vehicle stops, this section only applies to the driver, unless any actions specified below in this subsection apply in relation to a passenger, in which case the characteristics specified in this section shall also be reported for the passenger. (g) Actions taken by the officer during the stop, including, but not limited to, the following:
1. Whether the peace officer asked for consent to search the person, and, if so, whether consent was provided.
2. Whether the peace officer searched the person or any property, and, if so, the basis for the search and the type of contraband or evidence discovered, if any.
3. Whether the peace officer seized any property and, if so, the type of property that was seized and the basis for seizing the property.
Stops involving multiple officers shall only require reporting by one officer. In most cases, this shall be the officer making the initial contact.
401.5 SUPERVISOR RESPONSIBILITIES
Supervisors should monitor those individuals under their command for compliance with this policy and shall handle any alleged or observed violations in accordance with the Personnel Complaints Policy.
(a) Supervisors should discuss any issues with the involved officer and his/her supervisor in a timely manner.
1. Supervisors should document these discussions, in the prescribed manner. (b) Supervisors should periodically review BWC recordings, portable audio/video recordings, Mobile Digital Computer (MDC) data and any other available resource used to document contact between officers and the public to ensure compliance with the policy.
1. Supervisors should document these periodic reviews.
2. Recordings or data that capture a potential instance of bias-based policing should be appropriately retained for administrative investigation purposes. (c) Supervisors shall initiate investigations of any actual or alleged violations of this policy. (d) Supervisors should take prompt and reasonable steps to address any retaliatory action taken against any member of this department who discloses information concerning bias-based policing.
Anaheim Police Department
Anaheim PD Policy Manual
Bias-Based Policing
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Published with permission by Anaheim Police Department
Bias-Based Policing - 4
401.6 ADMINISTRATION
Annually, the Professional Standards Lieutenant should review the efforts of the Department to provide fair and objective policing and submit an annual report, including public concerns and complaints, to the Chief of Police.
The report should not contain any identifying information about any specific complaint, member of the public or officers. It should be reviewed by the Chief of Police to identify any changes in training or operations that should be made to improve service.
Supervisors of the Department who regularly interact with the public (or supervisors as directed by the Chief of Police or designee) should review the annual report and discuss the results with those they are assigned to supervise.
401.7 TRAINING
Training on fair and objective policing and review of this policy should be conducted as directed by the Training Detail.
(a) All sworn members of this department will be scheduled to attend Peace Officer Standards and Training (POST)-approved training on the subject of bias-based policing.
(b) Pending participation in such POST-approved training and at all times, all members of this department are encouraged to familiarize themselves with and consider racial and cultural differences among members of this community. (c) Each sworn member of this department who received initial bias-based policing training will thereafter be required to complete an approved refresher course every five years, or sooner if deemed necessary, in order to keep current with changing racial, identity and cultural trends (Penal Code § 13519.4(i)). 401.8 REPORTING TO CALIFORNIA DEPARTMENT OF JUSTICE
The reporting requirements under this section will take effect on January 1, 2021.
The Internal Affairs Detail Manager shall ensure that all data required by the California Department of Justice (DOJ) regarding complaints of racial bias against officers is collected and provided to the Records Manager for required reporting to the DOJ (Penal Code § 13012; Penal Code § 13020). See the Records Section Policy.
Supervisors should ensure that data stop reports are provided to the Records Manager for required annual reporting to the DOJ (Government Code § 12525.5) (See Records Bureau Policy).
Policy
611
Anaheim Police Department
Anaheim PD Policy Manual
Copyright Lexipol, LLC 2023/05/10, All Rights Reserved.
Published with permission by Anaheim Police Department
Vice Narcotics, Organized Crime, and Covert
Operations - 1
Vice Narcotics, Organized Crime, and Covert
Operations
611.1 PURPOSE AND SCOPE
The investigation of vice, drug, and organized crime activities can involve large expenditures of time, money, and effort. This policy will help evaluate the accuracy and credibility of initial information and determine the scope and relative importance of the problem. 611.2 COMPLAINT HANDLING
When this Department receives alleged vice, drug, or organized crime activity information, it shall be documented, including source, the activity, dates and time, the name and employee number of the person receiving the information, and any other pertinent information. Documentation may be an official police report, memorandum, email to the appropriate investigative unit, CAD incident printout, or street checks. This section does not apply to information received from confidential informants (refer to Informants Policy 603).
Reports regarding vice, drug, or organized crime shall be forwarded to the appropriate Investigation Supervisor. The case may be assigned to a detective for possible follow-up or routed to the applicable jurisdiction. If the case or information is forwarded to another agency or jurisdiction, such routing shall be documented by the referring employee.
The appropriate Investigation Section Lieutenant shall notify the Chief of Police, via the chain of command, of any high profile vice, drug, or organized crime arrests or cases. 611.3 RECORD KEEPING
The appropriate Investigation Supervisor shall ensure that the security of sensitive case files is maintained. Access shall be restricted to a "need to know" basis. Records and reports relating to active vice, drug, and organized crime investigations should be securely filed and maintained separately from central records.
611.4 SURVEILLANCE AND UNDERCOVER EQUIPMENT
The Investigation Supervisor or designee shall be responsible for the Department-owned surveillance and undercover equipment. Such surveillance equipment may include night vision devices, binoculars, cameras, cellular phones, recorders, and unmarked vehicles. The equipment should be securely stored. Any Department member with an official need to use the surveillance equipment may contact the Investigation Supervisor and request its use.
The Investigations Supervisor or designee shall maintain an equipment checkout system that at all times accounts for the Department surveillance and undercover equipment. Any sworn employee requesting the use of such equipment shall sign up for it upon receipt, note the purpose of the request, and return it promptly when the equipment is no longer needed. Upon return, the receiving investigator shall sign the equipment back in and note any discrepancies or damage.
Anaheim Police Department
Anaheim PD Policy Manual
Vice Narcotics, Organized Crime, and Covert Operations
Copyright Lexipol, LLC 2023/05/10, All Rights Reserved.
Published with permission by Anaheim Police Department
Vice Narcotics, Organized Crime, and Covert
Operations - 2
611.5 COVERT OPERATIONS
When any surveillance, undercover, or decoy operation is planned, the officer in charge of the operation should prepare an operations plan before engaging in the operation when appropriate. The supervisor in charge of the operation shall ensure that the involved personnel are appropriately briefed on the plan. No officers shall participate in surveillance, undercover, or decoy operations without the approval of the appropriate designee.
Any covert operation conducted outside the City limits should be overseen by a supervisor directly in the operation. If a supervisor is not available, the appropriate section commander shall designate a member of the operation as the person or investigator in charge.
Due to exigency, the requirement for an operations plan does not apply to surveillance or any undercover activity conducted during an in-progress crime or incident.
Unless otherwise approved by a Division Commander, uniformed personnel should be informed about covert operations conducted in the City to prevent conflicts and potential misidentification of personnel involved in the covert operation.
611.6 OPERATIONAL PLANS
Operational plans should be submitted and approved before executing any pre-planned operation.
Operational plans should include, if available:
(a) Case Summary and objectives.
(b) Identification of involved personnel, including supervisors, and their specific roles and responsibilities.
(c) Identification of all involved vehicles and assignments. (d) Complete address and description of the location (Maps should be attached to the plan). (e) Suspect descriptions, including photographs if available. (f) Suspect's criminal history.
(g) Identification of any known hazards or obstacles (e.g., weapons, animals, surveillance equipment, environment).
(h) Identification of expected occupants.
(i) Designation of entry and arrest team roles.
(j) Designation of personnel to make the necessary notifications. (k) Description and pertinent information about informants, as applicable. (l) The means of routine and emergency communications.
(m) Identification of nearby medical facilities (maps should be attached to the plan). (n) Identification of arrest and help signals.
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Operations - 3
(o) Tactical plan, including contingencies.
(p) Essential contact information, including telephone numbers for outside agencies if the operation is conducted outside the City of Anaheim.
Policy
341
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Overt Camera System - 1
Overt Camera System
341.1 PURPOSE AND SCOPE
This policy provides guidance for the placement and monitoring of department public safety video surveillance, as well as the storage and release of the captured images.
This policy only applies to overt, marked public safety video surveillance systems operated by the Department. It does not apply to mobile audio/video systems, covert audio/video systems or any other image-capturing devices used by the Department. 341.2 POLICY
The Anaheim Police Department operates an overt camera system to complement its anti-crime strategy, to effectively allocate and deploy personnel, and to enhance public safety and security in public areas. Cameras may be placed in strategic locations throughout the City to detect and deter crime, to help safeguard against potential threats to the public, to help manage emergency response situations during natural and man-made disasters and to assist City officials in providing services to the community.
Video surveillance in public areas will be conducted in a legal and ethical manner while recognizing and protecting constitutional standards of privacy.
341.3 OPERATIONAL GUIDELINES
Only department-approved video surveillance equipment shall be utilized. Members authorized to monitor video surveillance equipment should only monitor public areas and public activities where no reasonable expectation of privacy exists. The Chief of Police or the authorized designee shall approve all proposed locations for the use of video surveillance technology and should consult with and be guided by legal counsel as necessary in making such determinations. 341.3.1 PLACEMENT AND MONITORING
Camera placement will be guided by the underlying purpose or strategy associated with the overall video surveillance plan. As appropriate, the Chief of Police should confer with other affected City divisions and designated community groups when evaluating camera placement. Environmental factors, including lighting, location of buildings, presence of vegetation, or other obstructions, should also be evaluated when determining placement.
The cameras shall only record video images and not sound. However, the camera system is equipped with outbound audio capabilities. In some situations, the camera operator may choose to utilize the outbound audio feature to aid in the efforts listed in subsections a-g below. Recorded images may be used for a variety of purposes, including criminal investigations and monitoring of activity around high-value or high-threat areas. The public video surveillance system may be useful for the following purposes:
(a) To prevent, deter, and identify criminal activity.
(b) To target identified areas of gang and narcotics complaints or activity.
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(c) To respond to critical incidents.
(d) To assist in identifying, apprehending, and prosecuting offenders. (e) To document officer and offender conduct during interactions to safeguard the rights of the public and officers.
(f) To augment resources in a cost-effective manner.
(g) To monitor pedestrian and vehicle traffic activity.
Images from each camera should be recorded in a manner consistent with the underlying purpose of the particular camera. Images should be transmitted to monitors installed in Anaheim Police Department facilities. When activity warranting further investigation is reported or detected at any camera location, the available information should be provided to responding officers in a timely manner. Appropriately trained Anaheim Police Department personnel are authorized to adjust the cameras to more effectively view a particular area for any legitimate public safety purpose.
The Chief of Police may authorize video feeds from the public safety video surveillance system to be forwarded to a specified location for monitoring by other than police personnel, such as allied government agencies, road or traffic crews, or fire or emergency operations personnel.
Unauthorized recording, viewing, reproduction, dissemination, or retention is prohibited. 341.3.2 CAMERA MARKINGS
All public areas monitored by public safety surveillance equipment shall be marked in a conspicuous manner with appropriate signs to inform the public that the area is under police surveillance. Signs should be well lit, placed appropriately and without obstruction to ensure visibility.
341.3.3 INTEGRATION WITH OTHER TECHNOLOGY
The Department may elect to integrate its public safety video surveillance system with other technology to enhance available information. Systems such as gunshot detection, incident mapping, crime analysis, license plate recognition, facial recognition and other video-based analytical systems may be considered based upon availability and the nature of department strategy.
The Department should evaluate the availability and propriety of networking or otherwise collaborating with appropriate private sector entities and should evaluate whether the use of certain camera systems, such as pan-tilt-zoom systems and video enhancement or other analytical technology, requires additional safeguards.
341.4 VIDEO SUPERVISION
Supervisors should monitor video surveillance access and usage to ensure members are within department policy and applicable laws. Supervisors should ensure such use and access is appropriately documented.
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Overt Camera System
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341.4.1 PROGRAM ADMINISTRATOR
The Department shall designate a Program Administrator with oversight responsibilities including, but not limited to:
(a) Documenting system malfunctions as well as equipment failures; (b) Properly training administrative staff regarding the use, retention, and confidentiality of video records;
(c) Maintain digital video files and equipment in a secure and confidential environment and release only in accordance with this policy and applicable federal, state, local statutes and other applicable laws;
(d) Provide recommendations on additional policy development and equipment integrity. 341.4.2 VIDEO LOG
A log should be maintained at all locations where video surveillance monitors are located. The log should be used to document all persons not assigned to the monitoring locations who have been given access to view or monitor images provided by the video surveillance cameras. The logs should, at a minimum, record the:
(a) Date and time access was given.
(b) Name and agency of the person being given access to the images. (c) Name of person authorizing access.
(d) Identifiable portion of images viewed.
341.4.3 PROHIBITED ACTIVITY
Public safety video surveillance systems will not intentionally be used to invade the privacy of individuals or observe areas where a reasonable expectation of privacy exists.
Public safety video surveillance equipment shall not be used in an unequal or discriminatory manner and shall not target individuals or groups based solely on actual or perceived characteristics such as race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, economic status, age, cultural group, or disability.
Video surveillance equipment shall not be used to harass, intimidate, or discriminate against any individual or group.
Unauthorized access to the system, misuse of the system, unauthorized reproduction of images, or unauthorized distribution of images may result in disciplinary action. 341.5 STORAGE AND RETENTION OF MEDIA
All downloaded media shall be stored in a secure area with access restricted to authorized persons. A recording needed as evidence shall be copied to a suitable medium and booked into evidence in accordance with established evidence procedures. All actions taken with respect to retention of media shall be appropriately documented.
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Overt Camera System
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Recorded media shall be retained as specified in the City of Anaheim Record Retention Schedule.
In general, Overt Camera System recordings are treated as "Video Recordings-Not Ongoing City Operations." Per Government Code §34090 et seq., recordings of this nature are considered to be of "administrative value." As such, it shall be the practice of the Anaheim Police Department to keep Overt Camera System recordings for thirty (30), plus one (1) days with the following exceptions:
(a) If a recording is identified as evidence, the retention will follow the Evidence/Property Files retention schedule.
(b) Recordings that become part of a citizen complaint or administrative/internal investigation will follow the retention time identified for the complaint/investigation. 341.5.1 EVIDENTIARY INTEGRITY
All downloaded and retained media shall be treated in the same manner as other evidence.
Media shall be accessed, maintained, stored and retrieved in a manner that ensures its integrity as evidence, including strict adherence to chain of custody requirements. Electronic trails, including encryption, digital masking of innocent or uninvolved individuals to preserve anonymity, authenticity certificates and date and time stamping, shall be used as appropriate to preserve individual rights and to ensure the authenticity and maintenance of a secure evidentiary chain of custody.
341.6 RELEASE OF VIDEO IMAGES
All recorded video images gathered by the overt camera system video surveillance equipment are for the official use of the Anaheim Police Department.
Requests for recorded video images from the public or the media shall be processed in the same manner as requests for department public records.
Requests for recorded images from other law enforcement agencies, (e.g., Orange County District Attorney's Office), shall be referred to the Program Administrator for release in accordance with a specific and legitimate law enforcement purpose.
Recorded video images that are the subject of a court order or subpoena shall be processed in accordance with the established department subpoena process.
Unless prohibited by applicable law, recorded files may be reviewed in accordance with the following criteria and exceptions:
(a) By a Department employee conducting an official investigation; (b) By members of the City Attorney's Office or Risk Management in connection with pending litigation;
(c) Pursuant to lawful process or by court personnel otherwise authorized to view evidence in a related case;
(d) With approval by the Chief of Police, members of the OIR Group for review of a critical incident, internal affairs investigation, use of force review, or other internal reviews; Anaheim Police Department
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(e) Except as provided under 378.6(h) and/or (i), Internal Affairs shall provide subject employees the opportunity to view recordings obtained from the overt camera system relating to an Internal Affairs investigation prior to the administrative interview; (f) The Chief of Police has the discretion to allow viewing or release of recorded files if he/she determines it is in the best interest of the police department or the City of Anaheim. When appropriate, every effort will be made to notify involved employees prior to release;
(g) As part of Department approved training;
(h) An officer involved in the intentional discharge of a firearm, an incident where any party sustains great bodily injury, or an in custody death shall not review recorded files unless approved by the Chief of Police or the Deputy Chief of Police; (i) Subject to the provisions of this policy, the Chief of Police or the Deputy Chief of Police has the discretion to prohibit the review of any recordings by Department employees if it is determined it is in the best interest of the police department or the City of Anaheim. 341.7 VIDEO SURVEILLANCE AUDIT
The Chief of Police, his/her designee, supervisors, or managers may conduct periodic reviews of the Overt Camera System. The review may include an inventory of video monitoring installations, date of installation, summary of the purpose, auditing to ensure adherence to this policy, and any proposed policy changes. The review may also include an analysis of the cost, benefit and effectiveness of the system, including any public safety issues that were effectively addressed or any significant prosecutions that resulted, and any systemic operational or administrative issues that were identified, including those related to training, discipline or policy. Any concerns, recommendations, for training or deviations from this policy will be promptly addressed. 341.8 TRAINING
All personnel designated as system users shall receive appropriate training. Training should include guidance on the use of cameras, interaction with dispatch and patrol operations and a review regarding relevant policies and procedures, including this policy. Training should also address state and federal law related to the use of video surveillance equipment and privacy.
Anaheim PD
BSCC 1141-23
APPENDIX A: Organized Retail Theft Grant Program Scoring Panel Roster Name Title Organization / Agency
1 Ryan Allain Director Government Affairs, California Retailers Association
2 Chesa Boudin Executive Director Criminal Law & Justice Center – UC Berkeley School of Law
3 Michelle Brown Retired Chief Probation Officer San Bernardino County 4 Derek Casebeer Chief Deputy Sacramento County Probation Department
5 Tracie Cone Public Information Officer Board of State and Community Corrections
6 Jason Craven Officer CA Highway Patrol Organized Retail Crime Task Force & Sacramento County
Auto Theft Suppression Task Force
7 Jason Daughrity Retired CHP Captain Commander of Field Support Section 8 Sandra Dinong Associate Governmental Program
Analyst
Board of State and Community
Corrections
9 Evonne Garner Retired Deputy Director Board of State and Community Corrections
10 Mary Jolls Retired Deputy Director Board of State and Community Corrections
11 Nicole Kirkaldy Restorative Justice and Diversion
Program Director
Yolo County District Attorney's Office
12 Mercedes Morales Associate Governmental Program
Analyst
Board of State and Community
Corrections
13 Ryan Okimura Staff Services Manager I Board of State and Community Corrections
14 Nancy O’Malley Retired District Attorney Alameda County
15 Chelsea Paez Staff Services Manager I Board of State and Community Corrections
16 Bao Phan Associate Governmental Program
Analyst
Board of State and Community
Corrections
17 Rodney Rego Captain Elk Grove Police Department
18 Michelle Solorzano Sr. Project Manager City of El Monte 19 Ashley Taylor Associate Governmental Program
Analyst
Board of State and Community
Corrections
20 Eric Taylor Sheriff San Benito County
Anaheim PD
BSCC 1141-23
APPENDIX B: Grantee Assurance for Non-Governmental Organizations The Organized Retail Theft Grant Program Request for Proposals (RFP) includes requirements that apply to non- governmental organizations (NGOs) 1 providing services with grant funds. Grantees are responsible for ensuring that all contracted third parties continually meet these requirements as a condition of receiving funds. The RFP describes these requirements as follows:
Any non-governmental organization that receives Organized Retail Theft Grant Program Grant funds (as either a subgrantee or subcontractor) must:
• Have been duly organized, in existence, and in good standing for at least six (6) months prior to the effective date of its fiscal agreement with the BSCC or with the Organized Retail Theft Grant Program grantee;
o Non-governmental entities that have recently reorganized or have merged with other qualified non-governmental entities that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the grant agreement with the BSCC or the start date of the grantee subcontractor fiscal agreement; • Be registered with the California Secretary of State’s Office, if applicable; • Have a valid Employer Identification Number (EIN) or Taxpayer ID (if sole proprietorship); • Have a valid business license, if applicable;
• Have no outstanding civil judgments or liens;
• Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable; and • Have a physical address within California. (An agent for service of process with a California address is insufficient.)
Completing the NGO Assurance (Following Page)
1. Provide the name of the Applicant Agency (the Grantee),
2. List all contracted parties (if known),
3. Check Yes or No to indicate if each contracted part meets the requirements
4. Sign and Submit to the BSCC
NOTE: If the name of the contracted party is unknown or if there will be no contracted parties. Write N/A in the “Name of Contracted Party” field and sign the document.
1 For the purposes of this RFP, NGOs include nonprofit and for-profit community-based organizations, faith-based organizations, evaluators (except government institutions such as universities), grant management companies, and any other non-governmental agency or individual.
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BSCC 1141-23
APPENDIX B: Grantee Assurance for Non-Governmental Organizations
Provide your agency name and in the table list information for all contracted parties.
Grantee:
*Grantees are required to update this list and submit it to BSCC any time a new third- party contract is executed after the initial assurance date. Grantees shall retain (on-site) applicable source documentation for each contracted party that verifies compliance with the requirements listed in the RFP. The BSCC will not reimburse for costs incurred by any third party that does not meet the requirements listed above and for which the BSCC does not have a signed grantee assurance on file.
A signature below is an assurance that all requirements listed above have been met.
AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)
NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER
STREET ADDRESS CITY STATE ZIP CODE
EMAIL ADDRESS
SIGNATURE DATE
X
Name of Contracted Party Address Email / Phone Meets All Requirements
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐