200 S. Anaheim Blvd.
Suite #620
Anaheim, CA 92805
Tel: (714) 765-5110
Fax: (714) 765-5288
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: OCTOBER 24, 2023
FROM: FINANCE DEPARTMENT
SUBJECT: ACCEPTANCE OF BIDS FOR CITYWIDE DATA, TELEPHONE & FIBER OPTIC CABLING SERVICES
ATTACHMENT (Y/N): NO ITEM # 09
GOVERNMENT CODE § 84308 APPLIES: NO
RECOMMENDATION:
That the City Council, by Motion, accept the bids from Veterans Communication Services, Inc., All-Pro Communication Technologies, Inc., and Radonich Corp DBA Cal Coast Telecom, in a combined not to exceed amount of $275,000, to provide citywide data, telephone & fiber optic cabling services for a one-year period with four one-year optional renewals; and authorize the Purchasing Agent to exercise the renewal options, all in accordance with Bid #9718.
DISCUSSION:
Purchasing solicited bids from known contractors and posted the bid on the City’s bid portal. Sealed bids were received by 2:00 p.m., September 13, 2023, from the following bidders, and were publicly opened immediately thereafter.
Bidder Total Bid
Veterans Communication Services, Inc. $239,821.08
Chino, California
All-Pro Communication Technologies, Inc. $282,702.12
Pomona, California
Radonich Corp DBA Cal Coast Telecom $301,713.15
San Jose, California
Telenet VoLP, Inc. $353,944.18
El Segundo, California
Irish Communication Co. $416,394.10
Rosemead, California
iTech 2, Inc. $504,191.10
Pasadena, California
Acceptance of Bids for Citywide Data, Telephone and Fiber Optic Cabling Services October 24, 2023
Bidders were asked to bid hourly labor rates to install data, telecommunications, and optical fiber cabling and provide fixed mark-up percentage costs on Belden, Corning, and other manufacturer’s cable products. This procurement will address the need to replace aging equipment and perform preventative maintenance and cabling modification requests, including but not limited to adding, moving, or changing cable and components that connect telephone and networked computers and peripherals.
To ensure readily available parts and services and to mitigate downtime throughout the City, staff recommends establishing agreements with three contractors. Multiple agreements will allow the Information Services Division the ability to ensure continuous support while securing competitive pricing. Veterans Communication Services, Inc. will be the primary supplier due to their competitive pricing offer; however, the other two contractors may be used based on availability and the urgency of a particular project.
Staff’s recommendation of a not to exceed amount of $275,000 will cover the low bid amount of $239,821.08 for Veterans Communications Services, Inc., in addition to any services performed by All-Pro Communication Technologies, Inc., and Radonich Corp DBA Cal Coast Telecom. City staff will manage the agreements, and pricing for each project will be based on the time and materials pricing provided in each bid.
The initial term of the three agreements will be for a one-year period with up to four one-year optional renewals. Pricing is fixed for the initial one-year base period except for increases in the California Department of Industrial Relations (DIR) prevailing wage determination rates for Orange County, California. Should prevailing wage rates change within the first year, a price change may be granted on a dollar-for-dollar basis. Pricing for the renewal periods will be negotiated each year but may not exceed the changes in the applicable Consumer Price Index or the DIR’s prevailing wage determinations, whichever is greater. The contractor will be required to submit adequate documentation to justify any requested price increases.
IMPACT ON BUDGET:
Sufficient funds are available in the Finance Department’s Fiscal Year 2023/24 budget.
Funding for subsequent years will be subject to Council’s approval of budget appropriations.
Respectfully submitted, Concurred by,
John Vasquez Debbie Moreno
Acting Purchasing Agent Finance Director/City Treasurer