200 S. Anaheim Blvd.
Suite #620
Anaheim, CA 92805
Tel: (714) 765-5110
Fax: (714) 765-5288
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: DECEMBER 5, 2023
FROM: FINANCE DEPARTMENT
SUBJECT: ACCEPTANCE OF BID FOR FREIGHTLINER TRUCK PARTS ATTACHMENT (Y/N): NO ITEM # 09
GOVERNMENT CODE § 84308 APPLIES: NO
RECOMMENDATION:
That the City Council, by Motion, award an agreement to Los Angeles Truck Centers, LLC, in an amount not to exceed $49,407.28 plus applicable sales tax and a 20% contingency, to provide Freightliner truck parts on an as-needed basis for a one-year period with four one-year optional renewals; and authorize the Purchasing Agent, or designee, to enter into and execute the agreement, any amendments and any renewal options.
DISCUSSION:
The Purchasing Division posted Request for Bids #9734 on the City’s bid portal. Sealed bids were received by October 24, 2023, from the following vendors and were publicly opened immediately thereafter.
Bidder Total Bid*
Rush Truck Centers $ 25,867.58**
Harbor City, CA
Los Angeles Truck Centers, LLC $ 49,445.28
Whittier, CA
Rincon Truck Center Inc. $ 50,948.12
San Clemente, CA
Fleetworks Inc. $ 73,642.99
Santa Fe Springs, CA
*Amounts submitted erroneously included the discount rate as a dollar amount in the bid; recommended amount reflects only the actual dollar amount bid.
**Bidder submitted a partial bid.
Acceptance of Bid for Freightliner Truck Parts
December 5, 2023
The bid was based on an estimated annual requirement of approximately 159 different Freightliner and other truck repair parts for the 41 Freightliner trucks part of the City’s fleet of vehicles that are used for various essential service applications such as street sweepers, dump trucks, and aerial trucks. Ensuring parts are readily accessible for the maintenance of these vehicles supports their performance and efficiency.
Unit pricing would be fixed for the initial one-year base period and would be negotiated for each of the renewal periods, but may not exceed the change in the Consumer Price Index (CPI) for the Los Angeles, Long Beach, and Anaheim, California areas for the most recent available month period. In the event that prices increased beyond the CPI, or during mid agreement, a price adjustment may be requested biannually with the vendor providing verifiable evidence from the manufacturer of the product to support the requested increase. It would be at the sole discretion of the City to accept or reject such an increase.
The 20% contingency is recommended to cover any increase in the volume of Freightliner parts that may be needed during the administration of this agreement.
IMPACT ON BUDGET:
Sufficient funds are available in the Motorized Equipment Fund within the Public Works Department’s Fiscal Year 2023/24 budget. Funding for subsequent years would be subject to Council’s approval of budget appropriations.
Respectfully submitted, Concurred by,
Jered Rakosky Rudy Emami
Purchasing Agent Public Works Director