200 S. Anaheim Blvd.
Suite #620
Anaheim, CA 92805
Tel: (714) 765-5110
Fax: (714) 765-5288
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: DECEMBER 5, 2023
FROM: FINANCE DEPARTMENT
SUBJECT: ACCEPTANCE OF BIDS FOR OEM CUMMINS AND
INTERNATIONAL AUTOMOTIVE PARTS
ATTACHMENT (Y/N): NO ITEM # 10
GOVERNMENT CODE § 84308 APPLIES: NO
RECOMMENDATION:
That the City Council, by Motion, award agreements to Rush Truck Centers and Western Truck Exchange, in a combined amount not to exceed $107,757.88 plus applicable sales tax and a 20% contingency, to provide automotive repair parts on an as-needed basis for a one-year period with four one-year optional renewals; and authorize the Purchasing Agent, or designee, to enter into and execute the agreements, any amendments and any renewal options.
DISCUSSION:
The Purchasing Division posted Request for Bids #9736 on the City’s bid portal. Sealed bids were received by October 24, 2023, from the following vendors and were publicly opened immediately thereafter.
Bidder Total Bid
Rush Truck Centers $ 65,331.51*
Harbor City, CA
Los Angeles Truck Centers, LLC $ 83,629.91*
Whittier, CA
J. David White Associates, Inc. dba White Associates $ 128,750.00* Cohasset, MA
Rincon Truck Center Inc. $ 133,088.30
San Clemente, CA
Western Truck Exchange $ 137,166.47
Los Angeles, CA
Fleetworks Inc. $ 163,674.13
Santa Fe Springs, CA
*Bidder submitted a partial bid (allowable per the solicitation) Acceptance of Bid for OEM Cummins and International Automotive Parts December 5, 2023
The bids were based on an estimated annual requirement of approximately 217 different Cummins, International, and several other truck repair parts for the various Fire Department trucks and Public Works utility trucks that are part of the City’s fleet of vehicles. It is recommended that agreements be established with two suppliers. Rush Truck Centers was the lowest bidder on the Cummins parts while Western Truck Exchange was the lowest bidder on the remaining parts. The combined amount is based on the bid price for the items recommended to be awarded to each bidder.
Unit pricing would be fixed for the initial one-year base period and would be negotiated for each of the renewal periods, but may not exceed the change in the Consumer Price Index (CPI) for the Los Angeles, Long Beach, and Anaheim, California areas for the most recent available month period. If prices increased beyond the CPI or during mid- agreement, a price adjustment may be requested biannually with the vendor providing verifiable evidence from the manufacturer of the product to support the requested increase. It would be at the sole discretion of the City to accept or reject such an increase.
The 20% contingency is recommended to cover any increase in the volume of parts that may be needed during the administration of these agreements.
IMPACT ON BUDGET:
Sufficient funds are available in the Motorized Equipment Fund within the Public Works Department’s Fiscal Year 2023/24 budget. Funding for subsequent years would be subject to Council’s approval of budget appropriations.
Respectfully submitted, Concurred by,
Jered Rakosky Rudy Emami
Purchasing Agent Public Works Director