AGREEMENT
THIS AGREEMENT, dated for purposes of identification only this ___ day of __________, 2024, is made and entered into by and between the CITY OF ANAHEIM, a municipal corporation, hereinafter referred to as "ANAHEIM,"
A
N
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RAFTELIS FINANCIAL CONSULTANTS, INC. dba RAFTELIS, hereinafter referred to as “RAFTELIS.”
ANAHEIM and RAFTELIS are sometimes individually referred to herein as “Party” and collectively as “Parties.”
W I T N E S S E T H:
WHEREAS, ANAHEIM is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of the City of Anaheim; and
WHEREAS, ANAHEIM issued a Request for Proposals (“RFP”) on September 12, 2023 for a Strategic Staffing Study for the Anaheim Police Department; and WHEREAS, RAFTELIS submitted a Proposal dated October 10, 2023, which Proposal meets the requirements set forth in the RFP (the “Proposal”); and WHEREAS, ANAHEIM desires to retain RAFTELIS to conduct a Strategic Staffing Study for the Anaheim Police Department; and
WHEREAS, RAFTELIS has the experience and expertise necessary to provide such professional services and is willing to do so under the terms and conditions set forth herein. 2 NOW, THEREFORE , FOR AND IN CONSIDERATION OF THE MUTUAL
PROMISES, COVENANTS AND CONDITIONS CONTAINED HEREIN, THE PARTIES HERETO AGREE AS FOLLOWS:
1. DOCUMENTS MADE PART OF AGREEMENT
The RFP and RAFTELIS’s Proposal, copies of which are maintained in the offices of the ANAHEIM Police Department, are hereby made a part of this Agreement and incorporated herein by reference as though fully set forth herein. In the even t of a conflict between the RFP, the Prop osal and this Agreement, the order of preference of such documents shall be as follows: 1) this Agreement, 2) the RFP, and 3) RAFTELIS’s Proposal.
2. SERVICES TO BE PROVIDED BY RAFTELIS
In compliance with all of the t erms and conditions of this Agreement, RAFTELIS shall provide to ANAHEIM the labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately provide services in accordance with the "Scope of Work" attached hereto as Exhibit A and incorporated herein by reference.
3. TERM
The term of thi s Agreeme nt shall commence on the Effective Date and shall terminate when the Strategic Staffing Study described in Exhibit A is complete , unless terminated earlier pursuant to Section 20 of this Agreement.
4. COMPENSATION
3.1 ANAHEIM shall pay RAFTELIS, for services satisfactorily performed pursuant to this Agreement at the rates and time intervals set forth in Exhibit B.
3.2 The Parties agrees that the Contract A mount set forth below includes all out-of-pocket expenses of RAFTELIS.
3.3 It is understood by and agreed between the Parties to this Agreement that full and complete payment for all services pursuant to this Agreement sha ll not exceed One Hundred Eighty-Five Thousand Dollars ($185,000.00) (“Contract Amount”).
3 5. STANDARD OF CARE
5.1 RAFTELIS shall perform all s ervices under this Agreement in a skillful and competent manner, consistent with the standards generally rec ognized as being employed by professionals in the same discipline in the Stat e of California. RAFTELIS represents and maintains that it is skilled in the professional ca lling necessary to perform the s ervices required by this Agreement. By delivery of completed work, RAFTELIS certifies that the work conforms to the requiremen ts of this Agreement; all applicable federal, state and local laws; and the professional standard of care.
5.2 RAFTELIS represents and warrants to ANAHEIM that it has, shall obtain, and shall keep in full force in effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of RAFTELIS to practice its profession.
6. INDEPENDENT CONTRACTOR
6.1 Neither ANAHEIM nor any of its employees shall have any control over the manner, mode or means by which RAFTELIS performs the services required herein, except as otherwise set forth herein. Except as expressly provided herein , ANAHEIM shall have no voice in the selection, discharge, supervision or control of RAFTELIS or its representatives, contractors or agents, or in fixing their number, compensation or hours of service. RAFTELIS shall perform all services required herein as an indep endent contractor of ANAHEIM and shall remain at all times, as to ANAHEIM, a wholly independent contractor with only such obligations as are consistent with that role. RAFTELIS shall not at any time or in any manner repr esent that it or any of its agents or employees are agents or employees of ANAHEIM. ANAHEIM shall not in any way or for any purpose become or be deemed to be a partner of RAFTELIS in its business or otherwise or a joint venture or a member of any joint enterprise with RAFTELIS.
6.2 In consideration for the compensation paid to RAFTELIS by ANAHEIM, RAFTELIS agrees that ANAHEIM shall not be liab le or responsible for any benefits, including, but not limited to, worker’s compensation, disability, retirement, life, unemployment, health or 4 any ot her benefits, and RAFTELIS agrees that it shall not sue or file a claim, petition or application therefor against ANAHEIM or any of its officers, employees, agents, representatives or sureties.
7. INSURANCE
7.1 Without limiting ANAHEIM's right to indemnification, it is agreed that RAFTELIS shall secure prior to commencing any activities under this Agreement, and maintain during the term of this Agreement, insurance coverage as follows:
.01 Workers' Compensation Insurance as required by California statutes and Employers Liability Insurance in an amount not less than One Million Dollars ($1,000,000.00) per occurrence.
.02 Comprehensive General Liability Insurance, or Commercial General Liability Insurance, includi ng coverage for Premises and Operati ons, Contractual Liability, Personal Injury Li ability, Products/Completed Operations Liability, and Indepe ndent RAFTELISs' Liability (if applicable), i n an amount of not less than Two Million Dollars ($2,000,000.00) per occurrence, $4,000,000 annual aggreg ate, written on an occurrence form.
Such in surance shall be written on a primary basis (i.e., without a self -insured retention), but may include a deductible of more than $10,000 per occurrence, provided that such deduc tible is disclosed to ANAHEIM, in writing, at the inception of this Agreement. .03 Comprehensive Automobile Liability Coverage including -as applicable-owned, non -owned, and hired autos, in an amount not less than $2,000,000 per occurrence, combined single limit, as required by California law. .04 Professional Liability Insurance, inclusive of Cyber Liability, in an amount not less than $2,000,000 per claim, and RAFTELIS shall maintain such coverage for at least two (2) years from the termination of this Agreement. Such insurance shall be written on a primary basis (i.e., without a self-insured retention), but may include a deductible of not more than $5,000 per claim, providing that such deductible is disclosed to ANAHEIM, in writing, at the inception of this Agreement.
5 7.2 Each insurance policy required by this Agreement shall contain the following clause or shall otherwise provide for the following conditions: "This insurance shall not be cancelled, or limited in scope or coverage, until after thirty (30) days prior written notice has been given to the City Clerk, City of Anaheim, 200 S. Anaheim Blvd., Anaheim, CA 92805, except in the event of cancellation for non-payment of premium which shall provide for not less than ten (10) days’ notice."
7.3 Each insurance po licy required b y this Agreement, excepting policies for Professional Liability and Workers' Compensation, shall contain the following clauses or shall otherwise provide for the following conditions:
.01 "It is agreed that any insurance maintained by RAFTELIS pursuant to this Agreement shall be primary to, and not co ntribute with, any insurance or self -insurance maintained by the City of Anaheim."
.02 "The City of Anaheim, its officers, agents, employees, representatives and ANAHEIM-designated volunteers are added as addit ional insureds as respects the acts, omissions, operations and activities of, or on behalf of, the named insured, in regard to products supplied to, or work or services performed for, or related to, the City of Anaheim."
7.4 Prior to commencing any work un der this Agreement, RAFTELIS shall deliver to ANAHEIM insurance certificates confirming the existence of the insurance required under this Agreement, and including the applicable clauses referenced above. Also, within t hirty (30) days of th e execution dat e of this Agreement, RAFTELIS shall provi de ANAHEIM: (i) endorsements to the insurance policies which add to these policies the applicable clauses referenced above; or (ii) in lieu of said endorsements, documentation acc eptable to ANAHEIM evidencing that the coverage, terms, and conditions set fo rth in the above -referenced clauses are otherwise included in said insurance policies. Insurance required hereunder shall be placed with insurers: (i) admitted to write insurance in California; (ii) possessing an A. M. Best's rating of A VII or higher; o r (iii) otherwise acceptable to ANAHEIM, with prior written permission from ANAHEIM. In the event that a claim or other legal action is filed against ANAHEIM, and if 6 ANAHEIM, in its good faith opinion, believes it may have coverage under any of the insura nce required herein, then ANAHEIM has the right to demand, and to receive within a reasonable time period, copies of the insurance policies related to such required insurance; pro vided, however, that this provision shall not apply if the Parties agree that RAFTELIS shall fully defend, hold harmless, and indemnify ANAHEIM against any such claim or other legal action.
7.5 In addition to other remedies ANAHEIM may have if RAFTELIS fails to provide or maintain any insura nce policies or policy endorsements to the extent and within the time herein required, ANAHEIM may, at its sole option:
.01 Order RAFTELIS to stop work under this Agreement and/or withhold any payment(s) which become due to RAFTELIS hereunder until RAFTELIS demonstrates compliance with the requirements hereof; or
.02 Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to other remedies ANAHEIM may have and is not the exclusive remed y for RAFTELIS's failure to maintain insurance or secure appropriate endorsements.
7.6 Nothing herein contained shall be construed as limiting in any way the extent to which RAFTELIS may be held responsible for payments of damages to persons or property re sulting from RAFTELIS's, (or RAFTELIS's contractors/subcontractor, if any) performance of the work covered under this Agreement.
7.7 In the event RAFTELIS hires other persons or firms to perform some of the work related to this Agreement, RAFTELIS shall en sure, and certify to ANAHEIM in writing that: (i) th e acts or omissions of such persons or firms are covered under the above - referenced liability insurance; or (ii) such firms maintain insurance equal to or better than, and subject to the same limits, term s and conditions as, the insurance r equired of RAFTELIS under this Agreement (except for firms which are not performing professional services -such firms shall not be required to carry the above -referenced professional liability insurance); and in either instance, RAFTELIS shall provide, or c ause to be p rovided, evidence of such insurance 7 coverage, reasonably acceptable to ANAHEIM.
7.8 ANAHEIM’s Risk Manager is hereby authorized to amend the requirements set forth herein in the event that such amendment is i n ANAHEIM’ S best int erest based on the scope of services and nature of the project.
8. INDEMNIFICATION
8.1 As respects acts, errors or omissions in the performance of professional services, RAFTELIS agrees to indemnify and hold harmless ANAHEIM, its officials, officers, and employees fr om and against any and all claims, losses, damages, defense costs, or liability, of any kind or nature, to the extent arising directly out of RAFTELIS's (or RAFTELIS's contractors' or subcontractors', if any) negligent a cts, errors or omissi ons in the performance of professional services under this Agreement.
8.2 As respects all acts, errors or omissions which do not arise directly out of the performance of professional services, including but not limited to those acts, e rrors or omissions typically covered by ISO-based general and automobile liability insurance coverage, RAFTELIS agrees to indemnify, defend (at ANAHEIM's option), and hold harmless ANAHEIM, its officials, officers, employees, agents, and representatives fr om and against any and all claims, l osses, damages, defense costs, or liability, of any kind or nature (collectively referred to hereinafter as "Claims"), arising out of or in connection with RAFTELIS's (or RAFTELIS's contractors' or subcontractors', if an y) acts, errors, omissions, or work , relative to this Agreement; except for those Claims which arise out of the sole negligence or willful misconduct of ANAHEIM.
8.3 The obligations set forth in this indemnification provision (i) shall be in effect without regard to whether or not ANAHEIM, RAFTELIS, or any other person maintains, or fails to maintain, insurance coverage, or a self -insurance program, for any such Claims; and (ii) shall survive the termination of this Agreement.
9. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
The Parties recognize that a substantial inducement to ANAHEIM for entering 8 into this Agreement is the professional reputation, experience and competence of RAFTELIS.
Neither the whole nor any interest in, nor any of the rights or privileges granted un der this Agreement shall be assigned, transferred or encumbered in any way without the prior written consent of ANAHEIM. Any such purported assignment, trans fer, encumbrance, pledge, subuse, or permission given without such consent sh all be void as to ANAHEIM. If ANAHEI M approves an assignment or transfer, this Agreement and the covenants and conditions contained herein shall be binding upon and inure to the b enefit of and shall apply to the permitted successors and assigns of RAFTELIS.
10. SUBCONTRACTING
RAFTELIS warrants and represents that it shall not use any sub contractor to perform work or services required under th is Agreement, unless approved i n writing by ANAHEIM.
11. USE AND OWNERSHIP OF DOCUMENTS AND DATA
11.1 ANAHEIM shall furnish to RAFTELIS such documents and materials as may be relevant and pertinent to the provision of services hereunder as ANAHEIM may possess or acquire.
11.2 All documents and materials furnished by ANAHEIM to RAFTELIS, pursuant to Section 11.1, shall remain th e property of A NAHEIM and shall be returned to ANAHEIM upon termination of this Agreement, for any reason. All documents or material prepared or caused to be prepared by RAFTELIS in the course of implementing this Agreement, shall become the exclusive property of ANAHEI M, and ANAHEIM shall have the sole right to use such materials in its discretion without further compensation to RAFTELIS or any ot her party. RAFTELIS shall, at RAFTELIS’s sole cost and expense, provide such documents a nd material to ANAHEIM upon prior written request.
12. CONFIDENTIALITY
All documents, including drafts, preliminary drawings or plans, notes, ideas and 9 communications that result from the s ervices provided under this Agreement, shall be kept confidential by RAFTELIS unless ANAHEIM author izes, in writing, the release of said information.
13. INTELLECTUAL PROPERTY INDEMNITY
RAFTELIS shall defend and indem nify ANAHEIM, its agents, officers, representatives and employees against any and all liability, including costs, for infringement o f any United Stat es’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by RAFTELIS to ANAHEIM pursuant to this Agreement.
14. RECORDS
RAFTELIS shall keep records and invoices in connection with the work to be performed under this Agreement. RAFTELIS shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures and disbursements charged to ANAHEIM, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to RAFTELIS under this Agreement. All such records and invoices shall be clearly identifiable. RAFTELIS shall allow a representative of ANAHEIM to examin e, audit and make transcripts or copies of such records and any other documents created, pursuant to this Agreement, during regular business hours. RAFTELIS shall allow inspection of all work, data, Documents, proceedin gs and activities related to the Agreement for a peri od of three (3) years from the date of final payment to RAFTELIS under this Agreement.
15. WITHHOLDINGS
ANAHEIM may withhold payment to RAFTELIS of any disputed sums until satisfaction of the disput e with respect to such payment. Suc h withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. RAFTELIS shall not discontinue work as a result of such withholding. RAFTELIS shall have an immediate right to appeal to the City Manager or his/he r designee with r espect to such disputed sums and his/her 10 decision shall be final. RAFTELIS shall be entitled to receive interest on any withheld sums at the rate of return that ANAHEIM earned on its investments during t he time period, from the date of withholding of any amounts found to have been improperly withheld.
16. ERRORS AND OMISSIONS
In the e vent of errors or omissions that are due to the negligence or professional inexperience of RAFTELIS which result in expense to ANAHEIM greater than what would have resulted if there were not errors or omissions in the work accomplished by RAFTELIS, the additional cost and expense shall be borne by RAFTELIS. Nothing in this paragraph is intended to limit ANAHEIM’s rights under the law or any other sections of this Agreement.
17. ANAHEIM'S RIGHT TO EMPLOY OTHER CONTRACTORS
RAFTELIS acknowledges an d agrees that this Agreement and the provision of services hereunder are nonexclusive and that ANAHEIM may enter into similar agreements with other entities for the provision of similar services.
18. CONFLICTS OF INTEREST
18.1 RAFTELIS represents that neither it nor any of its officers, partners or employees has a financial interest, as defined in Section 8 7103 of the Government Code, in the subject matter of thi s Agreement other than the right to receive payment from ANAHEIM f or services rendered.
18.2 RAFTELIS agrees that it shall not make, participate in making, nor in any way attempt to use its position as RAFTELIS to influence any decision of ANAHEIM in wh ich RAFTELIS knows, or has reason to know, that any of its officers, partners or empl oyees has a financial interest as defined in Section 87103 of the Government Code.
18.3 RAFTELIS warrants that neither RAFTELIS nor any of its officers, partners or employees, has any financial interest in any real property, building or structure within 2,500 feet of the location of any project or assignment to which this Agreement may apply in the City of Anaheim. RAFTELIS agrees to disclose to ANAHEIM any financial int erest in such property as may be acquired by its officers, partners or employee s during the term of this 11 Agreement.
19. NOTICES
All notices, demands or other writings to be made, given or sent hereunder, or which may be so given or made or sent by eith er ANAHEIM or RAFTELIS to the other shall be deemed to have been g iven when i n writing and personally delivered or if mailed on the third (3rd) day after being deposited in the United States mail, certified or r egistered, postage prepaid, and addressed to the respective Parties at the following addresses:
If to ANAHEIM: ANAHEIM City Clerk
City of Anaheim
200 S. Anaheim Boulevard, 2nd Floor
Anaheim, California 92805
FAX No. (714) 765-4105
With copies to: Lt. Shane Carringer
City of Anaheim
200 S. Anaheim Blvd., 7th Floor
Anaheim, CA 92805
FAX No. (714) 765-5164
To RAFTELIS: Jonathan Ingram
227 W. Trade Street, Suite 100
Charlotte, NC 28202
20. ENFORCEMENT OF AGREEMENT
20.1 Events of Default.
.01 For purposes of this Section 20, the word “Default” shall mean the failure of RAFTELIS to perform any of RAFTELIS’s duties or obligations or the breach by RAFTELIS of any of the terms and conditions set forth in this Agreement. In addition, RAFTELIS shall be deemed to be in Default upon RAFTELIS’s (i) application for, consent to, or suffering of, the appointment of a receiver, trustee or liquidator for all or a substantial portion of its assets; (ii) making a general assignment for the benefit of creditors; (iii ) b eing adjudged bankrupt; (iv) filing a voluntary petition or sufferin g an involuntary petition under any bankruptcy, arrangement, reorganization or insolvency law (unless in the case of an involuntary petition, the same is dismissed within thirty (30) da ys of such filing); or (v) suffering or 12 permitting to continue uns tayed and in effect for fifteen (15) consecutive days any attachment, levy, execution or seizure of all or a substantial portion of RAFTELIS’s as sets or of RAFTELIS’s interests hereunder.
.02 ANAHEIM shall not be deemed to be in Default in the performance of any obligation required to be performed by ANAHEIM hereunder unless and until ANAHEIM has failed to perform such obligation for a period of thirty (30) days after receipt of written notice from RAFTELIS specifying in reasonable detail the nature and extent of any such failure; provided, however, that if the nature of ANAHEIM’s obligation is such that more than thirty (30) days are required for its performance, then ANAHEIM shall not be deemed to be in Default if ANAHEIM shall commence to cure such performance within such thirty (30) day period and thereafter diligently prosecute the same to completion.
20.2 Immediate Termination for RAFTELIS’s Default. In the event of any Default by RAFTELIS, ANAHEIM may immediately terminate this Agreement. Such termination shall be effective immediately upon receipt by RAFTELIS of written notice from ANAHEIM. In such event, RAFTELIS shall have no furth er rights hereunder, and ANAHEIM shall have all other rights and remedies as provided by law.
20.3 Termination Without Cause. Either of the Parties may terminate this Agreement at any time without the necessity of cause or Default by giving thirty (30) days written notice to the other Party.
21. COMPLIANCE WITH ALL LAWS
RAFTELIS shall at its own cost and expense comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted, and including, but not limited to, the laws and regulations that prohibit the use of public funds for campaign activities or personal use.
In addition, all work prepared by RAFTELIS shall conform to applicable local, county, state and federal laws, rules, regulations and permit requirements and b e subject to approval of the City Manager.
13 22. WAIVER
A waiver by either Party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character.
23. INTEGRATED CONTRACT
This Agreement and Exhibit A hereto contain the entire a greement of ANAHEIM and RAFTELIS with respect to the matters covered hereby, and no agreement, s tatement or promise made by either ANAHEIM or RAFTELIS which is not contained herein, shall be valid or binding. No prior agreement, understanding or represent ation pertaining to any such matter shall be effective for any purpose.
24. CONFLICTS OR INCONSISTENCIES
In the event there are any conflicts or inconsistencies between this Agreement and Exhibit A, or any other documents attached hereto, the terms of this Agreement shall govern.
25. INTERPRETATION
Each Party acknowledges that he/she/it has had the benefit of advice of competent legal counsel with respect to its decision to enter this Agreement. The provisions of this Agreement shall be interprete d to give effect to their fair meaning and sh all be construed as prepared by both Parties.
26. AMENDMENTS
This Agreement may be modified or amended only by a written document executed by both RAFTELIS and ANAHEIM and approved as to form by the City Attorney.
27. SEVERABILITY
If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, or the application of its terms and provis ions to persons and circumstances other than those to which it has been held invalid or unen forceable shall not be affected thereby, and each term and provision of this Agreement shall be valid and enforceable to the fullest extent 14 permitted by law.
28. REMEDIES CUMULATIVE
The remedies given to ANAHEIM and RAFTELIS herein shall be cumulative and are given withou t impairing any other rights given ANAHEIM or RAFTELIS by statute or law now existing or hereafter enacted and the exercise on any one (1) remedy by ANAHEIM or RAFTELIS shall not exclude the exercise of any other remedy.
29. NO THIRD PARTY BENEFICIARIES
The Parties intend that neither rights nor remedies be granted to any third party as a beneficiary of this Agreement or of any covenant, duty, ob ligation or undertaking established herein.
30. CONTROLLING LAW AND VENUE
The laws of the State of Californ ia shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court o f competent jurisdiction in the County of Orange.
31. DISCRIMINATION
RAFTELIS agrees not to discriminate against any person or class of persons by reason of sex, color, race, creed, religion, marital status, handicap, ancestry, national origin or other p rohibited basis in its provision of s ervices under this Agreement . To the extent th is Agreement provides that RAFTELIS offer accommodations or services to the public, such accommodations or services shall be offered by RAFTELIS to the public on fair and r easonable terms.
32. AUTHORITY
Each indivi dual executing this Agreement on be half of a corporation, nonprofit corporation, partnership or other entity or organization, represents and warrants that it or she is duly authorized to execute and deliver this Agreement on behalf of such entity or organi zation and that this Agreement is binding upon the same in accordance with its terms. RAFTELIS shall, at ANAHEIM’s request, deliver a certified copy of its governing board’s resolution or 15 certificate authorizing or evidencing such execution.
33. EFFECTIVE DATE
This Agreement shall be effective on December 15, 2023. (“Effective Date”). [SIGNATURES ON FOLLOWING PAGE]
16 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the dates hereinafter respectively set forth.
DATE OF EXECUTION:
CITY OF ANAHEIM
a municipal corporation
By:
“ANAHEIM”
ATTEST:
By: _
City Clerk of Anaheim
DATE OF EXECUTION:
By:
Title:
Printed Name:
“RAFTELIS”
APPROVED AS TO FORM:
By:
Kristin Pelletier
Chief Assistant City Attorney
Dated:
Attachment: Exhibit A (Scope of Work)
Exhibit B (Pricing)
EXHIBIT A
SCOPE OF WORK
Vendor shall partner with APD to evaluate the Po lice Department’s existing staffing, organization structure and processes, as well as make recommendations for change. Identify staffing and operational contemporary best practices. The desired outcome of the project is to determine an optimal organization including staffing levels, assignments, effective use of civilian and sworn staff, deployment schedules and policies , procedures and workflows in order to provide the most cost effective, high quality police services to the community in a sustainable manner for the long term.
Tasks to be performed may include:
• Develop a comprehensive understanding of police services in the City. • Provide a complete review and analysis of the current APD organizational structure and service delivery systems
• Evaluate cur rent APD staffing needs department-wide, including APD specialty unit staffing, based on current and projected workload and service level targets • Review current workload data such as: calls for service, calls received and dispatched, breakdown of calls for service by type, frequency, distribution, relative priority, and response times
• Evaluate APD management capacity, configuration and lines of authority • Evaluate schedules and staffing to include minimum staffing, calls for service and dep loyment alignment for both scheduling and geographic deployment • Evaluate and analyze the current Patrol beat structure and deployment model; make geographical and t emporal deployment recommendations on the best model to suit the needs of our City. Provide a deployment mode l that is scalabl e and resilient to both reduction and increase in crime and staffing
• Evaluate best practices that would enhance community policin g through district and area commands
• Analysis of overtime use, scheduling and discussion of potential staffing alternatives • Guidance on appropriate levels of service and service delivery in the City for key operations • Assess and project organizational need s, including career development, succession planning, recruitment, training, staffing needs, and attrition for the next 3 – 5 years, using a justifiable methodology
• Review current operational locations and future police facility considerations • Provide reco mmendations for any other organizational improvements that can be made to enhance overall se rvice delivery. T his should includ e consideration for the morale and well - being of APD staff.
DELIVERABLES
A. Vendor will document all findings, conclusions and recommendations in a formal report, including opportunities for improvement, specific recommendations for implementation B. Vendor wi ll produce the final products and accomplish the project objectives and outcomes with close interaction with APD Staff.
C. Vendor will provide monthly status reports to the APD Project Coordinator, including a summary of all costs incurred and work performed by Vendor project team members during the period.
D. Vendor will provide the APD Project Coordinator draft copies of the final report with recommendations for review and comment prior to the printing of the final report, no later than May 1, 2024.
E. Vendor will make oral presentations of the results of the study to the City Council at a regularly scheduled City Council meeting. This presentation will assist the Council in understanding the implications of the report and the vendor’s recommendations.
F. Vendor will make an oral presentation and recommendations to APD Command Staff so they may hear the recommendations directly from the vendor.
G. Vendor will provide eight copies of the final report and any attachments to the APD Project Coordinator. Vendor will also provide a copy of the final report and any attachments in electronic Microsoft Word and PDF formats.
EXHIBIT B
PRICING
RAFTELIS 23
Raftelis Financial Consultants, Inc. (DBA Raftelis)
19 Garfield Place, Suite 500, Cincinnati, OH
45202
513.221.0500
Julia Novak
Executive Vice President
[email protected]
20-1054069
N/A
Begin Engagement
Prepare/Present Report
Activity 1
Activity 2
270
70 $28,275
$24,600
$68,900
Activity 3
116
Activity 4
$29,875
78 Understand the Context
Analyze Staffing Levels
Activity 5
104
Analyze Operations
$33,350
October 10, 2023