P.O. Box 3369
Anaheim, CA 92803-
3369
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
POLICE DEPARTMENT
DATE: JANUARY 9, 2024
FROM: POLICE DEPARTMENT
SUBJECT: APPROVE AN AGREEMENT WITH RAFTELIS FINANCIAL
CONSULTANTS, INC. DBA RAFTELIS TO PROVIDE A
STRATEGIC STAFFING STUDY FOR THE POLICE
DEPARTMENT
ATTACHMENT (Y/N): YES ITEM # 08
GOVERNMENT CODE § 84308 APPLIES: YES
RECOMMENDATION:
That the City Council, by Motion, (i) approve an Agreement between the City and Raftelis Financial Consultants, Inc. dba Raftelis, in an amount not to exceed $185,000, to provide a strategic staffing study for the Police Department, and (ii) authorize the Chief of Police to administer the agreement and execute and administer any future amendments with non-substantive changes to the agreement, as determined by the Office of the City Attorney.
DISCUSSION:
In September 2023, the Anaheim Police Department (APD) posted a Request for Proposal (RFP) through its online solicitation portal for a contract with an experienced management consultant to conduct a comprehensive strategic, department-wide staffing study for APD. The purpose of the study is to evaluate the Police Department’s existing staffing, organization structure, operational processes, and identify staffing and operational contemporary best practices, and produce a comprehensive report that will aid in the development of the Department’s strategic plan. The project's desired outcome is to roadmap an optimal high-performing organization, including staffing levels, assignments, effective use of civilian and sworn staff, deployment schedules, and workflows to provide the most cost-effective, high-quality police services to the community in a sustainable manner for the long term. The vendor will provide monthly status reports and in May 2024, they will provide draft copies of the final report with recommendations for review by department staff. Once the final report is received, the Department will assess and review, and develop an implementation plan based on priorities and needs that are within the city’s financial means.
The City received 10 responsive proposals, which were evaluated in accordance with Council Policy 4.1. This evaluation involved ranking each proposal based on the following criteria:
Approve an Agreement with Raftelis Financial Consultants, Inc.
January 9, 2024
Responsiveness to RFP
Proposal’s compliance with the requirements of the RFP Experience of Entity and Personnel
Vendor demonstrates experience providing type of service required or experience providing similar services
Vendor demonstrates they have the necessary resources, knowledge, skills, and experience to provide the required services Vendor is capable of conducting the specific tasks outlined in the RFP, including knowledge of the City of Anaheim organization and community, dynamics, knowledge of legal framework, knowledge of industry standards and best practices
Vendor’s proposed schedule and timeline
Cost of proposal
Cost of requested services is reasonable and consistent with industry standards
Based on the above criteria, the firms were ranked as follows for the initial evaluation:
Firm Ranking
Center for Public Safety Management (ICMA) 1
Matrix Consulting Group 2
Raftelis Financial Consultants, Inc. 3
PFM Group Consulting, Inc. 4
CERTUS 5
Fitch & Associates 6
International Association of Chiefs of Police (IACP) 7
JL Group, LLC 8
Bauman Consulting Group, LLC. 9
AP Triton, LLC 10
The top three candidates were invited to conduct an oral interview/presentation with staff to evaluate their proposals and qualifications further. The Police Department recommends selecting Raftelis Financial Consultants, Inc., who provided a comprehensive and detailed presentation and has 30 years of experience working with local and county governments, has completed 1200 public safety projects, including 38 of the 50 nation's largest cities. They offer a practical approach and will conduct confidential interviews on-site. Raftelis was the only firm during the interview/presentation who outlined how they would address/complete all aspects of the scope of work as outlined in the RFP. The total proposed cost of the project is $185,000.
IMPACT ON BUDGET:
Sufficient funds are available in the Police Department’s Fiscal Year 2023/24 General Fund budget.
Approve an Agreement with Raftelis Financial Consultants, Inc.
January 9, 2024
Respectfully submitted,
Rick P. Armendariz
Chief of Police
Attachment:
1. Agreement