P.O. Box 3369
Anaheim, CA 92803-
3369
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
POLICE DEPARTMENT
DATE: JANUARY 23, 2024
FROM: POLICE DEPARTMENT
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH JEFF
HEMERSON, DBA J A HEMERSON LLC, FOR POLICE
FACILITY INFRASTRUCTURE PROJECT COORDINATION
AND MANAGEMENT & MAINTENANCE OF 800 MHZ RADIO
SYSTEMS
ATTACHMENT (Y/N): YES ITEM # 16
GOVERNMENT CODE § 84308 APPLIES: YES
RECOMMENDATION:
That the City Council, by Motion, waive Council Policy 4.1 and approve the Agreement with Jeff Hemerson, dba J A Hemerson LLC, in an amount not to exceed $225,000 annually, to coordinate and manage police facility infrastructure projects as directed, coordinate with Anaheim Police Department (APD) Information Technology (I.T.) staff on projects within police facilities, and manage and maintain the department’s 800 MHz radio systems, for a one year term with four one-year optional renewals; and authorize the Chief of Police to execute and administer the agreement and any renewal options.
DISCUSSION:
The Anaheim Police Department is focused on our mission of maintaining a safe community to live, work, and play. To maintain operational efficiency and keep pace with technological advances, the Police Department’s buildings and facilities regularly require adaptation, reconfiguration, and enhancements of work spaces. The department requires the management and maintenance of the Motorola communications system. The infrastructure at its main headquarters location on Harbor Boulevard demands significant upkeep and the coordination of repairs and maintenance with the Public Works Department. With the bulk of the city’s 24-hour police operations stationed, working, and deployed from there, it is critical these projects and essential maintenance be completed promptly and in a manner which limits the disruption to essential public safety service delivery.
In addition to the main police facility, the department operates a west station on Beach Boulevard, an east station on Santa Ana Canyon Road, sub-stations in the Resort District, an annex / storage / training facility on E. La Palma Avenue, and a heliport at Fullerton Airport. Charged with ensuring the secure storage of property for statutory time periods, the department also operates off-site facilities. Besides regular and ongoing Agreement with Jeff Hemerson, dba J A Hemerson LLC
January 23, 2024
maintenance and repairs provided by the Public Works Department, each of these facilities has unique operational demands and undergoes periodic reconfiguration to accommodate service delivery changes and enhancements.
While Anaheim Public Works, through the Facility Division, delivers service to meet the growing demands highlighted herein, a project coordinator with the requisite background in construction, and unparalleled historic knowledge of the various facilities’ unique characteristics and challenges is essential to facilitate the coherent completion of the required work. Furthermore, a keen understanding of the sensitive and often round the clock work being done within these facilities is crucial to avoid disruption and unnecessary or undue downtime of systems. To best meet the workload described above in a fiscally responsible manner, it is the department’s recommendation that the impactful work described herein be coordinated through a professional service agreement with the selected contractor, J A Hemerson LLC. Since familiarity with APD’s facility infrastructure and I.T. platforms is critical to the success of this proposal, the department recommends Council Policy 4.1 be waived and the contract approved.
IMPACT ON BUDGET:
Sufficient funds are available in the Police Department FY23/24 General Fund budget.
Subsequent years will be subject to City Council approval of appropriations.
Respectfully submitted,
Rick P. Armendariz
Chief of Police
Attachment:
1. Agreement