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Anaheim, CA 92805
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CITY COUNCIL AGENDA REPORT
City of Anaheim
DEPARTMENT OF PUBLIC WORKS
DATE: FEBRUARY 13, 2024
FROM: DEPARTMENT OF PUBLIC WORKS
SUBJECT: AWARD OF THE AMERICANS WITH DISABILITIES ACT
PROFESSIONAL SERVICES AGREEMENT
ATTACHMENT (Y/N): YES ITEM # 15
GOVERNMENT CODE § 84308 APPLIES: YES
RECOMMENDATION:
That the City Council, by Motion:
1) Approve an Agreement (“Agreement”) between the City of Anaheim (“City”) and Blue Accessibility Consultants, LLC (“Consultant”), to provide professional consulting services related to the Americans with Disabilities Act (ADA) for a one-year period, with three one-year optional extensions, in an amount not to exceed $223,665 per year; and
2) Authorize the Director of Public Works or designee, on behalf of the City, to execute the Agreement and any related documents; and to take such actions as are necessary to implement and administer the Agreement, including any extensions.
DISCUSSION:
The Department of Public Works recommends that the City Council approve the Agreement to provide professional consulting services (“Services”) to be in accordance with the Americans with Disabilities Act (ADA), Title 504 of the Rehabilitation Act, and Title VI of the Civil Rights Act for all City Departments.
The citywide Services to be provided under this Agreement will include the following key project highlights: review of the City’s latest Self Evaluation and Transition Plan Assessment completed in 2022; review, development, and implementation of any corrective and/or deficiencies; the review of the website content and communications with updates coordinated by the respective department stakeholders; training to all Department Liaisons for compliance with the program; the development of dynamic comprehensive, uniform policies and procedures; methodologies of dealing with public grievances; remote and/or onsite consultant Services; and the subject matter expert related to any legal matters of the program. These scope of services among others are to maintain the City’s goals of transparency for this program.
On September 21, 2023, a Request for Proposals (RFP) to firms specializing in this scope of work was publicly posted on PlanetBids. Three professional firms submitted proposals in response to the RFP by the due date of October 23, 2023.
Award of the Americans with Disabilities Act (ADA) Professional Services Citywide February 13, 2024
The Department of Public Works established a review board which conducted detailed qualifications-based evaluation of the proposals and ranked them as follows:
Firm Ranking
1. Blue Accessibility Consultants, LLC
2. Kamau Consulting
3. Diamond Life Enterprises, LLC
Blue Accessibility Consultants, LLC was successful in satisfying the City’s requirements of the RFP. The Consultant provided a detailed proposal, a work plan to meet the schedule requirements, a qualified and experienced team, and conformed to the guidelines and requirements detailed in the RFP.
The Agreement with Blue Accessibility, LLC is for a base contract fee of $194,165 with a provision that authorizes the Director of Public Works the ability to approve extra work necessary for the successful completion of the Services in the amount of $29,500 with a total contract not-to-exceed amount of $223,665 per year.
IMPACT ON BUDGET:
Adequate funds are available in the Public Works Department’s Fiscal Year 2023/2024 Budget. Future years’ will be subject to City Council approval of budget appropriations.
Respectfully submitted,
Rudy Emami
Director of Public Works
Attachment:
1. Agreement