200 S. Anaheim Blvd.
Suite #620
Anaheim, CA 92805
Tel: (714) 765-5110
Fax: (714) 765-5288
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: FEBRUARY 27, 2024
FROM: FINANCE DEPARTMENT
SUBJECT: RATIFY AGREEMENT AND AWARD NEW AGREEMENT FOR
CITYWIDE PRINTING SERVICES OF ENVELOPES,
LETTERHEAD AND BUSINESS CARDS
ATTACHMENT (Y/N): NO ITEM # 06
GOVERNMENT CODE § 84308 APPLIES: NO
RECOMMENDATION:
That the City Council, by Motion:
1) Award a one-year agreement with Golden Buckeye, Inc. dba Burnett Printing, in an amount not to exceed $78,236.50 plus applicable tax and a 20% contingency, for as-needed citywide printing services of envelopes, letterhead and business cards;
2) Authorize the Purchasing Agent, or their designee, to exercise agreement renewals for up to four additional one-year periods, subject to available budget appropriations;
3) Ratify a three-month extension of the agreement with Tajen Graphics, Inc. dba Apollo Printing & Graphics, in an amount not to exceed $30,000 plus a 20% contingency, for citywide printing services of envelopes, letterhead and business cards; and
4) Authorize the Purchasing Agent, or their designee, to execute documents, as necessary, related to the agreements.
DISCUSSION:
The Purchasing Division posted Request for Bids #9751 for as-needed citywide printing services of envelopes, letterhead and business cards on the City’s bid portal on December 4, 2023. Six responsive bids were received by the December 28, 2023 due date from the following vendors:
Bidder Total Bid
Golden Buckeye, Inc. $ 78,236.50
Placentia, CA
Ratify Master Agreement and Accept Bid for Citywide Printing Services of Letterhead, Business Cards, and Envelopes February 27, 2024
Tajen Graphics, Inc. $ 89,773.41
Anaheim, CA
Tajen Graphics, Inc. $ 89,773.41*
Anaheim, CA
Golden Buckeye, Inc. $ 121,846.00*
Placentia, CA
La Soar Ventures, Inc. $ 158,152.91
Fullerton, CA
Trophy King Awards $ 183,837.56
Walnut, CA
*Bid for recycled-content paper
The extension allows for the uninterrupted continuation of these services while the City completes processing a new procurement to establish a new agreement and will also cover the time period required to fully develop and transition to the new vendor’s ordering portal.
Tajen Graphics, Inc. provides citywide printing services of letterhead, business cards, and envelopes. The master agreement was in the final year of a five-year agreement. The extension allows for the uninterrupted continuation of these services while the City processes a new procurement to establish a new agreement and will also cover the time period required to fully develop and transition to a new ordering portal.
The solicitation was based on providing fixed pricing for business cards, letterhead, and envelopes. Potential suppliers were required to provide commercially acceptable print quality, an online ordering portal, desktop delivery, and a dedicated account executive.
Bidders could offer pricing for both standard non-recycled content paper and recycled content paper in compliance with city policy. Award of an agreement is based on the lowest qualifying bid received.
The term of the new agreement will be for a one-year base period with up to four one- year optional renewal periods. Unit pricing is fixed for the initial one-year base period and will be negotiated each year of the renewal periods, but may not exceed the change in the Consumer Price Index (CPI) for the Los Angeles, Long Beach, and Anaheim, California areas for the most recent available month period. In the event there is a paper manufacturer’s price increase of over 5%, an equitable price adjustment will be negotiated based on the pass-through of the increased cost. Services will be ordered on an as-needed basis with no implied or guaranteed minimum orders.
IMPACT ON BUDGET:
Purchases will be made with funds appropriated in the 2023/24 Fiscal Year Budget and will be charged to the various department account numbers for printing services.
Ratify Master Agreement and Accept Bid for Citywide Printing Services of Letterhead, Business Cards, and Envelopes February 27, 2024
Funding for subsequent years will be subject to Council’s approval of budget appropriations.
Respectfully submitted,
Jered Rakosky
Purchasing Agent