200 S. Anaheim Blvd.
Suite #276
Anaheim, CA 92805
Tel: (714) 765-5176
Fax: (714) 765-5161
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
DEPARTMENT OF PUBLIC WORKS
DATE: MAY 21, 2024
FROM: DEPARTMENT OF PUBLIC WORKS
SUBJECT: PROFESSIONAL SERVICES AGREEMENTS FOR AS-NEEDED
ENGINEERING AND DESIGN SERVICES TO SUPPORT THE
PUBLIC WORKS DEPARTMENT
ATTACHMENT (Y/N): YES ITEM # 16
GOVERNMENT CODE § 84308 APPLIES: YES
RECOMMENDATION:
That the City Council, by Motion:
1) Approve the Professional Services Agreement (Agreement) between the City of Anaheim (City) and each of the following Consultant companies in the not-to- exceed amount of $400,000 per Work Order Package with a total not-to-exceed contract amount of $1 million per contract year per consultant company plus a 15% contingency for as needed extra services, for a three-year term with two one-year optional renewals, for as-needed professional engineering and design services to support the Design Services Section of the Department of Public Works: AKM Consulting Engineers; Architerra Design Group; Ardurra Group, Inc.; Aztec Engineering California, Inc.; Biggs Cardosa Associates, Inc.; BKF Engineers; Cannon Corporation; Cho Design Associates, Inc.; David Evans and Associates, Inc.; David Volz Design; DRC Engineering Inc.; EEC Environmental; Fuscoe Engineering, Inc.; GHD Inc.; Harris and Associates; Hunsaker and Associates; IDS Group, Inc.; Infrastructure Engineers; JMDiaz Inc.; Kreuzer Consulting Group; Mark Thomas and Company, Inc.; Nichols Consulting Engineers, Chtd.; Nuvis; NV5, Inc.; Onward Engineering; Pacific Advanced Civil Engineering, Inc.; Q3 Consulting; Rick Engineering Company; Stantec Consulting Services; TKE Engineering, Inc.; Verde Design Group Landscape; Willdan Engineering; Wood Rogers, Inc.; and Woodard and Curran (collectively, "Consultants"); and
2) Authorize and direct the Director of Public Works and the City Clerk to execute each Agreement, and the Director of Public Works to take any and all actions as are necessary to implement and administer the Agreements; and, 3) Authorize de minimis changes that do not substantially change the terms and conditions of the Agreements, so long as such changes are determined to be de minimis by the City Attorney’s Office.
Professional Services Agreements for As-Needed Engineering and Design Services to support the Public Works Department May 21, 2024
DISCUSSION:
As a standard practice, the Department of Public Works (Department) maintains as-needed service agreements design engineering firms to obtain competent and experienced personnel in a timely and cost-efficient manner to support the Department’s fluctuating workload of diverse projects. These consultants will compete for work assignments through a Request for Work Order Proposal (RFWOP) solicitation process carried out by City staff. However, when certain tasks require an immediate response, the qualified consultant with the most favorable rates will be contacted to provide services on an on-call, short-notice basis. The work order amount for each assignment under this Agreement can vary depending on the specific project’s scope, schedule, duration, and complexity. These services are used to supplement the Department’s staff to support various projects including street widening/improvements, intersection widening/improvements, bridge widening, repair, or replacement, sanitary sewer rehabilitation, storm drain improvements, median beautification, rail improvements and landscape improvements.
The use of consultants benefits the Department by providing flexibility to meet workload demands. The ability to utilize consultants frees staff to manage multiple projects at once.
The use of consultants allows the Department to maintain a minimal staffing level but still meet the needs for peak workloads.
On February 6, 2024, the Department advertised a Request for Qualifications (RFQs) for professional services for as-needed engineering and design services for the following categories: civil engineering; structural engineering; railroad engineering; landscape architectural design; sanitary sewer and storm drain design and flow monitoring through PlanetBids and received responses from 85 consultant companies.
In accordance with the qualification-based selection procurement pursuant to City Council Policy 4.1, the Department established a review board, conducted the proposal rating review, and identified the highest ranked proposals. The evaluation criteria included the ability of the consultant to perform the specific tasks outlined in the RFQ, of the specific individuals who will work on the project, amount of time and involvement of key personnel who will be involved in respective portions of the project, demonstrated record of success by the consultant on work previously performed, and specific method and techniques to be employed by the consultant on the project or problem and reasonableness of the fee requested to do the work.
Upon evaluation of the proposals, the following 45 listed Consultant companies best met the service requirements of the Request for Qualifications for each category and are recommended for selection in accordance with Council Policy 4.1:
Civil Engineering
1. Ardurra Group, Inc.
2. Aztec Engineering California, Inc.
3. BKF Engineers
4. Cannon Corporation
5. David Evans and Associates, Inc.
Professional Services Agreements for As-Needed Engineering and Design Services to support the Public Works Department May 21, 2024
6. DRC Engineering Inc.
7. Fuscoe Engineering, Inc.
8. GHD Inc.
9. Harris and Associates
10. Hunsaker and Associates
11. IDS Group, Inc.
12. Infrastructure Engineers
13. JMDiaz Inc.
14. Kreuzer Consulting Group
15. Mark Thomas and Company, Inc.
16. Nichols Consulting Engineers, Chtd.
17. NV5, Inc.
18. Onward Engineering
19. Rick Engineering Company
20. Stantec Consulting Services
21. TKE Engineering, Inc.
22. Willdan Engineering
Structural Engineering
1. Biggs Cardosa Associates, Inc.
2. Cho Design Associates, Inc.
3. NV5, Inc.
4. Stantec Consulting Services
Railroad Engineering
1. JMDiaz, Inc.
2. Mark Thomas and Company, Inc.
3. Stantec Consulting Services
Landscape Architectural Design
1. Architerra Design Group
2. David Volz Design
3. Nuvis
4. Stantec Consulting Services
5. Verde Design Group Landscape
Sanitary Sewer & Storm Drain Design and Flow Monitoring
1. AKM Consulting Engineers
2. Cannon Corporation
3. EEC Environmental
4. GHD Inc.
5. Harris and Associates
6. Hunsaker and Associates
7. Pacific Advanced Civil Engineering, Inc.
8. Willdan Engineering
9. Wood Rogers, Inc.
10. Woodard and Curran
Professional Services Agreements for As-Needed Engineering and Design Services to support the Public Works Department May 21, 2024
11. Q3 Consulting
The recommended Consultants are required to have extensive technical experience in their respective areas of expertise and proper licensing and insurance to perform the required services in the State of California. The proposed Agreements will enable the Department to continue the timely engineering and design services for various projects into the coming years at a fair and reasonable cost.
Although this does not guarantee work for anyone, multiple consultants are needed in order to obtain competent and experienced personnel to support a variety of activities on an as-needed basis. The award amount for each assignment will vary based upon the specific project need, schedule and complexity. The maximum contract amount per Work Order Package will be $400,000, with a total not-to-exceed contract amount of $1 million per contract year per Consultant. The attached Agreement is structured with the same terms and conditions as the past approved Agreements for the Department’s As-Needed Engineering and Design Services.
The Agreement term is for three-years, with two, one-year optional renewals for a total of five years possible.
Because all Agreements are similar, only one agreement template is attached to this staff report; all executed agreements for the Consultants will be available for review in the Office of the City Clerk.
IMPACT ON BUDGET:
These agreements are funded through project-specific budgets approved by City Council in the Public Works Capital Improvement Program Budget.
Respectfully submitted,
Rudy Emami
Director of Public Works
Attachments:
1. Professional Services Agreement Template
2. RFQ for Engineering and Design Services
3. List of Consultant Companies