200 S. Anaheim Blvd.
Suite #620
Anaheim, CA 92805
Tel: (714) 765-5110
Fax: (714) 765-5288
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: JULY 23, 2024
FROM: FINANCE DEPARTMENT
SUBJECT: ACCEPTANCE OF AGREEMENT FOR SCHOOL CROSSING
GUARD SERVICES
ATTACHMENT (Y/N): YES ITEM # 03
GOVERNMENT CODE § 84308 APPLIES: YES
RECOMMENDATION:
That the City Council, by Motion, accept the proposal and approve an agreement with All City Management Services, Inc. for school crossing guard services, in an amount not-to-exceed $2,537,600, for the initial two-year period, with the option to renew for up to three additional one-year periods; and authorize the Purchasing Agent to exercise the renewal options, all in accordance with RFP #9780.
DISCUSSION:
The Anaheim Police Department contracts with a vendor to provide approximately 68 guards at various sites serving local school districts. The vendor is required to recruit, hire, train, and manage employees, conduct background checks and drug screening, provide equipment and gear, and furnish regular staffing reports to the Police Department.
This contract will provide approximately 35,840 hours of crossing guard services. The City will only be invoiced for the actual hours of services rendered. The term of the agreement will be for a two-year period with the option to renew for up to three additional one-year periods. Pricing for the renewal periods will be negotiated each year, but in no case will any increase exceed the change in the Consumer Price Index (CPI) for Orange County, California, or the direct impact resulting from increases in the applicable minimum wage laws and/or government-mandated benefits for the preceding contract term. Contractor will be required to submit adequate documentation to justify any requested price increases.
Purchasing solicited proposals from companies and posted the request for proposal on the City’s procurement portal. Sealed proposals were received by 2:00 p.m., Tuesday, April 30, 2024, from four companies. Proposals were evaluated and scored by a committee comprised of qualified representatives from the Police Department.
The evaluation criteria included the firm’s qualifications, responsiveness, and thoroughness of their proposal, training programs, implementation plan, experience of key personnel and experience working with other public agencies, client references and proposed pricing.
Agreement for School Crossing Guard Services
July 23, 2024
After a thorough evaluation of the proposals, it is recommended that the contract be awarded to All City Management Services, Inc., as they were the only vendor that demonstrated experience in crossing guard services.
Rank
All City Management Services, Inc. 1
Carson, California
Alltech Industries, Inc*
Monterey Park, California
American Parking Services*
Westminster, California
S & L Security Inc*
Whittier, California
*Vendor does not have previous experience providing crossing guard services.
IMPACT ON BUDGET:
Sufficient funds have been allocated in the Police Department’s proposed Fiscal Year 2024/25 Budget. Funding for subsequent years will be subject to Council’s approval of budget appropriations.
Respectfully submitted, Concurred by,
Kari Bouffard Rick P. Armendariz
Purchasing Agent Chief of Police
Attachments:
1. Agreement