200 S. Anaheim Blvd.
Suite #620
Anaheim, CA 92805
Tel: (714) 765-5110
Fax: (714) 765-5288
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: OCTOBER 29, 2024
FROM: FINANCE DEPARTMENT
SUBJECT: ACCEPTANCE OF BIDS FOR HELICOPTER ENGINE AND
AIRFRAME, PARTS, COMPONENTS AND LABOR
ATTACHMENT (Y/N): NO ITEM # 10
GOVERNMENT CODE § 84308 APPLIES: NO
RECOMMENDATION:
That the City Council, by Motion:
1. Accept the bids from Advanced Helicopter Services and Rotorcraft Support Inc., in a combined amount of $348,805.08 plus applicable tax and a 25% contingency, for as-needed Safran Turbomeca engine parts, components, and labor, for a one year period with four one-year optional renewals, and authorize the Purchasing Agent to exercise the renewal options, in accordance with Bid #9820; and
2. Accept the bids from Advanced Helicopter Services and Standard Aero Limited, in a combined amount of $579,034.87 plus applicable tax and a 25% contingency, for as-needed helicopter airframe parts, components, and labor for the Police Air Support Division, for a one year period with four one-year optional renewals, and authorize the Purchasing Agent to exercise the renewal options, in accordance with Bid #9821.
DISCUSSION:
Purchasing solicited bids from known suppliers and posted the bid on the City of Anaheim’s (City) bid portal. Sealed bids for the engine parts were received by 2:00 p.m., August 28, 2024, and sealed bids for airframe parts were received by 2:00 p.m., September 3, 2024, from the following bidders:
Bidder – Engine Parts Bid Price
Rotorcraft Support Inc. $235,451.93*
Fillmore, California
Advanced Helicopter Services $348,805.08
Woodland, California
*Vendor did not submit a bid for all line items.
Acceptance of Bids for Helicopter Engine and Airframe, Parts, Components and Labor October 29, 2024
Bidder – Airframe Parts Bid Price
Able Aerospace Services $65,002.13*
Mesa, Arizona
Heli-Mart, Inc. $575,726.63*
Irvine, California
Advanced Helicopter Services $579,034.87
Woodland, California
Standard Aero Limited $638,718.87
Winnipeg, Canada
Rotorcraft Support Inc. $679,490.93
Fillmore, California
*Vendor did not submit a bid for all line items.
The bid results were based on the estimated costs for engine and airframe parts, as well as repair services for the Police Department’s helicopters. Bidders were also asked to provide percentage discounts and markups from the manufacturers' current price lists on engine parts and components, along with labor rates.
In order to provide uninterrupted air support service to the Police Department, staff recommends establishing agreements with multiple suppliers to provide engine parts, components and labor to ensure that all necessary parts and service are readily available.
Advanced Helicopter Services will be the primary supplier as they provided the most competitive pricing and greater discounts. Rotorcraft Support Inc. will be a secondary supplier that can provide more local resources, this award will supplement the primary supplier. Staff requests authority to establish agreements for suppliers of airframe parts, components and labor with Advanced Helicopter Services and Standard Aero Limited.
Awarding multiple suppliers will provide the Police Department the flexibility needed to provide continuous air support services while still securing competitive pricing.
These agreements will be for a one-year period, with the option of four additional one- year renewals. Pricing for renewal periods will be negotiated annually, but labor rate increases will not exceed the increase in the applicable Consumer Price Index for Urban Wage Earners in the Los Angeles-Long Beach-Anaheim areas. Parts and services will be procured on an "as-needed" basis, with no guarantee or implied commitment to purchase a specific quantity during the term of the Master Agreements.
IMPACT ON BUDGET:
Sufficient funds are available in the Police Department’s FY 2024/25 General Fund and Narcotic Asset Forfeiture Fund. Funding for subsequent renewals will be subject to Council’s approval of budget appropriations.
Acceptance of Bids for Helicopter Engine and Airframe, Parts, Components and Labor October 29, 2024
Respectfully submitted, Concurred by,
Kari Bouffard Rick P. Armendariz
Purchasing Agent Chief of Police