201 S. Anaheim Blvd.
Tenth Floor
Anaheim, CA 92805
Tel: (714) 765-4300
Fax: (714) 765-4360
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
HOUSING & COMMUNITY DEVELOPMENT
DEPARTMENT
DATE: OCTOBER 29, 2024
FROM: HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT
SUBJECT: RATIFY THE SUBMISSION OF THE ENCAMPMENT
RESOLUTION FUNDING GRANT APPLICATION TO THE
CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT IN THE AMOUNT OF $3,182,054 AND
APPROVE AN AGREEMENT WITH MARIPOSA WOMEN AND
FAMILY CENTER TO PROVIDE ENCAMPMENT RESOLUTION
ACTIVITIES
ATTACHMENT (Y/N): YES ITEM # 17
GOVERNMENT CODE § 84308 APPLIES: YES
RECOMMENDATION:
That the City Council, by Motion,
1. Ratify the submission of the Encampment Resolution Funding grant application and attachments to the California Department of Housing and Community Development;
2. Increase the Housing and Community Development Department FY 2024/25 revenue and expenditure budget by $3,182,054, commensurate to the grant award;
3. Authorize the Housing and Community Development Department Director, or her designee, to accept the grant, execute required grant documents, and take all other actions necessary to implement grant activities;
4. Approve the Encampment Resolution Funding Program Subrecipient Agreement with Mariposa Women and Family Center to provide encampment resolution activities to individuals experiencing homelessness at the specified prioritized site for a two-year contract term commencing November 1, 2024, ending on November 1, 2026, with maximum compensation authority in the amount of $3,047,465.21; and
5. Authorize the Housing and Community Development Department Director, or her designee, to execute the agreement and other documents necessary to implement and administer the program on behalf of the City, provided that the maximum compensation authority is not increased.
Encampment Resolution Funding Grant Application Submission and Anaheim Comprehensive Encampment Solutions Agreement October 29, 2024
BACKGROUND:
The California Interagency Council on Homelessness (Cal ICH) released a third round of Encampment Resolution Funding (ERF-3) on November 27, 2023, which made available $400 million dollars in grant funding. The application cycle was open to eligible entities that could demonstrate actionable, person-centered proposals that resolved critical encampment concerns and moved unsheltered households into interim housing with a clear pathway to permanent housing. Applications were accepted on a rolling basis with the first window for ERF-3 applications closing on January 31, 2024.
The Anaheim Housing and Community Development Department’s Grants and Homeless Initiatives staff worked collaboratively with Anaheim Homeless Assessment Liaison Officers and community outreach teams to identify and visit sites throughout the community impacted by encampment activity. Together, a non-contiguous site was identified for the grant, located off State Route 91 at the east and westbound Lemon Street exits and La Palma Park. The area around State Route 91 and La Palma Park have been a source of community concern with frequent reports relating to encampments on the easements on either side of State Route 91 and the area around school sites Vibrant Minds Charter School and Harbor Learning Center North.
The sites are located less than one mile from one another and are tied by a common population that cycles between the State's right of way and the park.
Staff prepared a proposal identifying a plan to assist up to 95 households entering and exiting the sites with dedicated outreach services, inclusive of case management, housing navigation, and interim shelter services. The proposal aims to assist 75 of the potentially impacted households with connections to all available permanent housing options in the region, including rapid rehousing funded by the ERF-3 grant. The proposal supports the listed activities for a period of two years.
On April 18, 2024, City staff were notified by the California Department of Housing and Community Development (management of the ERF-3 grant was transferred from Cal ICH to State HCD) of an intent to award the City of Anaheim $3,182,054.17 to support the proposed program outlined above. City staff issued a memo to City Council the same day notifying the Council of the Intent to Award and of preparations to receive the award and carry out necessary activities to accept the grant funds and initiate programming.
DISCUSSION:
On August 19, 2024, in anticipation of an ERF-3 agreement with the State, the Housing and Community Development Department released a Request for Proposal (RFP) soliciting applications for a program operator to enact encampment resolution activities at the prioritized site (Attachment 2). The RFP remained open for a period of two weeks, closing on August 30, 2024, and resulted in three applications from local agencies:
1. Access California Services
2. Kingdom Causes, Inc. dba City Net
3. Mariposa Women and Family Center
Encampment Resolution Funding Grant Application Submission and Anaheim Comprehensive Encampment Solutions Agreement October 29, 2024
A review panel of six individuals was assembled comprising representatives from the Anaheim Police Department, Community Services Parks Division, Housing and Community Development Grants and Homelessness Division, and an individual with lived experience of homelessness.
The panel conducted an initial review of applications and elected to interview two proposers:
Kingdom Causes, Inc. and Mariposa Women and Family Center. Following panel interviews, scores were finalized and resulted in Mariposa Women and Family Center as the highest scoring application.
The table below summarizes the results of the review panel scoring. Applicants were scored based on:
Qualifications and Experience – 30 point maximum per panelist (max. of 180 points) Service Approach – 50 point maximum per panelist (max. of 300 points) Budget and Financial Management – 20 point maximum per panelist (max. of 120 points) Leveraged Resources (Bonus Points) – 10 point maximum per panelist (max. of 60 points)
These scores reflect the panel’s cumulative scores in each rating category. Each applicant’s final score is reflective of their total out of a maximum of 660 points (110 points per panelist).
Based on the scores and feedback provided by the rating panel, staff advanced conversations with Mariposa Women and Family Center to finalize their scope of work and budget (see Attachment 3 - Mariposa Women and Family Center Agreement; Exhibits A and B). The proposed timeline for programming includes a planning period from November – December 2024 allowing the program operator to build and set program and operational parameters. The expected program launch is scheduled for January 2025.
It should be noted that “Mariposa Women Family Center” is the provider’s legal entity name.
Mariposa provides services for all individuals regardless of gender.
The Encampment Resolution Funding agreement and Anaheim Comprehensive Encampment Solutions program supports the City’s Strategic Plan Goal B: Enhance Livability, Strategy 9:
Maintain and expand services to address homelessness and its impacts.
Proposing Agency Qual. and
Experience
Service
Approach
Budget and
Finan. Mgmt.
Leveraged Res.
(Bonus Points)
Final
Score
Access California Services 101 162 63 6 332
Kingdom Causes, Inc. dba
City Net
138 218 83 24 463
Mariposa Women and
Family Center
153 236 85 38 512
Encampment Resolution Funding Grant Application Submission and Anaheim Comprehensive Encampment Solutions Agreement October 29, 2024
IMPACT ON BUDGET:
The Housing & Community Development Department’s FY 2024/25 revenue and expenditure budget will be increased by $3,182,054.
Respectfully submitted,
Grace Ruiz-Stepter
Housing & Community Development Director
Attachments:
1. Encampment Resolution Funding Agreement between City of Anaheim and the California Department of Housing and Community Development
2. Anaheim Comprehensive Encampment Solutions Request for Proposal
3. Anaheim Comprehensive Encampment Solutions Agreement between City of Anaheim and Mariposa Women and Family Center