REQUEST FOR PROPOSAL SUBMITTAL:
COMMUNITY WORKFORCE AGREEMENT
(CWA) ADMINISTRATION SERVICES 2024
Submitted by
211 East City Place Drive,
Santa Ana, CA 92705
Phone: 714-973-1335
Fax: 714-973-1229
September 19, 2024
City of Anaheim
Department of Public
Works,
Construction Services
Division
Attn: John Martin,
Construction Contracts
Administrator
City of Anaheim – City
Clerk’s Office
200 S. Anaheim
Boulevard, Suite 276,
Anaheim, CA 92805
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
September 19, 2024
Mr. John Martin
Contract Administration
City of Anaheim – City Clerk’s Office
200 S. Anaheim Boulevard
Anaheim, CA 92805
RE: Request For Proposal Submittal: Community Workforce Agreement (CWA) Administration Services 2024
Dear Mr. Martin,
Padilla & Associates, Inc. (P&A), a certified SBE and MBE/WBE, is pleased to submit for your consideration, the enclosed Proposal to provide Community Workforce Agreement (CWA) Administration Services for the City of Anaheim (City) to assist in managing an d enforcing the obligations of the City’s CWA, approved on December 3, 2019.
Padilla & Associates, Inc. possesses the relevant and necessary expertise to assist the City of Anaheim in effectively and efficiently administering its CWA. Padilla & Associates, Inc. has the capacity to mobilize immediately, bringing its top team and knowledge of applied best practices to assist with the CWA Administration. Padilla & Associates, Inc. is a lead practitioner in the field with over thirty years’ experience in labor relations, workforce development and project labor agreements and understands the importance of being able to work as an integral part of the City’s team, as we have served in this capacity for several clients.
Padilla & Associates, Inc. was in the forefront of negotiating the largest State -Wide Project Labor Agreement in the United States, known as Community Benefits Agreement (CBA) on behalf of the California High-Speed Rail Authority (HSR) and was the lead con sultant firm administering the CBA on behalf of HSR. The HSR CBA currently covers multiple Design-Build Construction Packages valued at $1.3 billion to $2.3 billion, to date four of these Construction Packages have been awarded, with only a minimal number of grievances being filed and zero having been settled by an arbitrator. Additionally, Padilla & Associates, Inc. has administered such agreements which are inclusive of economic development initiatives (inclusive of targeted hiring) on behalf of the City of Anaheim, LACMTA (LA Metro), Norwalk – La Mirada Unified School District, San Gabriel Unified School District, Los Angeles Community College District (LACCD) $6 billion- dollar program, Port of Long Beach (POLB), City of Long Beach, Riverside Community College District (RCCD), and San Bernardino Community College District (SBCCD), all which involved multiple projects all exceeding $250,000 in value. The P&A’s team of experts know what it takes to effectively ensure full compliance with all applicable CWA r equirements and associated Labor Compliance regulations, including the California Department of Industrial Relations and the U.S. Department of Labor’s (U.S. DOL) directives as required if Federal Funding is involved.
Padilla & Associates, Inc. is confident that our proposed approach and strategies for implementation will serve well to meet all the intended objectives and benefits of the City’s CWA, which included bringing:
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
• A highly qualified professional team, with specialized expertise in the facilitation of Community Workforce Agreements, Federal and State Labor Compliance programs including ongoing CWA and Labor Compliance monitoring, enforcement, and reporting.
• A distinguishable and unmatched record of success; based on direct and extensive knowledge of industry standards, processes, and practices, public school facility experience working on multiple campuses, technical tools, and resources.
• Brings extensive industry and technical background, particularly in facilitating dispute resolution, thereby limiting the filing of formal grievances, processing arbitration hearings, and developing and facilitating education and training programs and materials designed to promote CWA understanding and acclimation of all CWA objectives and requirements.
• Brings experience working collaboratively with CWA Administrator and other City personnel, Contractors, the Building and Construction Trades Council’s and its affiliates, the Carpenters Unions, the California Department of Industrial Relations, “The Plan ” for resolution of jurisdictional disputes, and the general contracting community.
• Instituted data collection and management infrastructures for the tracking of contractor Certified Payroll Records, Letters of Assent, and associated documentation. • Developed Targeted Local Hire Programs inclusive of Local Hire and Apprenticeship Tracking databases associated with the CWA, including tracking attainments and providing published reports to the City and at Joint Committee.
Padilla & Associates, Inc. acknowledges that there was One (1) addendum. Padilla & Associates, Inc. does not propose to utilize subconsultants on this Project.
Firm Information:
Firm name: Padilla & Associates, Inc.
Firm Address: 211 East City Place Drive, Santa Ana, CA 92705 Telephone number: (714) 973-1335
The person authorized to represent Padilla & Associates, Inc. regarding all matters related to the Proposal:
Name: Patricia K. Padilla
Telephone number: (724) 225-0116 Email address: [email protected] Corporate structure: S Corporation, established in 1993 Tax – ID: 33-0889949 DUNS#: 926025198
Website: http://www.padillainc.com/
Padilla & Associates, Inc. looks forward to presenting our qualifications and working with the City of Anaheim in implementing its CWA, innovative workforce development and employment programs, and Labor Compliance Program requirements. Should you have any questions regarding this proposal and/or need additional information PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
about our firm, please do not hesitate to contact me or Larry Ginid at (714) 973 -1335, or by e -mail at [email protected] and [email protected].
Sincerely,
Patricia K. Padilla
President
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
Padilla & Associates, Inc. (P&A), a DGS certified SB(Micro), VSBE and MBE/WBE, is pleased to submit for your consideration, the enclosed response to the Request for Proposal to provide Community Workforce Agreement, Labor Compliance, and Skilled and Trained Workforce administration. The proposal response includes all items contained in the RFWOP with respect to the services to be provided, as follows:
Table of Contents
A. Firm Overview …………………………………………………………………………………Page 4 B. Understanding of the Scope of Work..…………………………………………………Page 5 C. Project Team…………. ……………………………………………………………………….Page 12 D. Organizational Chart…………………………………………………………………………Page 14 E. Professional Experience and Qualifications..……………………………………….Page 15 F. Relevant Project Experience of the Team……………………………………………..Page 20 G. Litigation…………………...…………………………………………………………………….Page 25 H. References…. …………………………………………………………………………………..Page 25 I. Attachments
a. Project Team Resumes……………………………………………………………Page 26
b. RFWOP Addendum 1……………………………………………………………….Page 36
TABLE OF CONTENTS
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
4 Padilla & Associates, Inc., a California S-Corporation was established in 1993 by Owner and President, Patricia K. Padilla. The firm is a woman owned , LA Metro certified Small Business and Disadvantaged Business Enterprise, with over 10 full-time and offices located locally. The primary office to be utilized for the execution of services will be our Corporate Office located at 211 East City Place Drive, Santa Ana, CA 92705.
Patricia K. Padilla, President of Padilla & Associates, Inc., is designated as the primary contact person and the only person authorized to execute any contract on behalf of Padilla & Associates, Inc. (Proposer) for this procurement.
• Her email address is: [email protected]
• Her phone number is: 714-225-0116
Larry Ginid, Senior Project Manager for Padilla & Associates, Inc., is designated as the alternate contact person of Padilla & Associates, Inc. (Proposer) for this procurement. • His email address is: [email protected]
• His phone number is: 714-973-1335
Padilla & Associates, Inc. has demonstrated the capability to perform the Community Workforce Agreement (CWA) Administration and Labor Compliance and Skilled and Trained Workforce services outlined in this RFP, having completed the following projects.
Padilla & Associates, Inc., offers the City of Anaheim (City) its expert knowledge in prevailing wage compliance, having administered several billion dollars in public works projects under a myriad of procurement methods, traditional bid-build, mini-prime contracting to design-build and CM/CG in conformance with State and Federal labor compliance regulatory statutes. Padilla & Associates, Inc., is committed to maintaining and the City in developing responsive and innovative strategies to implement their CWA and Labor Compliance and Skilled and Trained Workforce programs in accordance with the City’s published guidance, California Prevailing Wage Laws (Labor Code, California Code of Regulations, Office of Policy, Research, and Legislation (OPRL), Department of Industrial Relations (DIR), and Federal Wage Laws (Davis-Bacon and Related Acts (DBRA)), Small and Disadvantaged Business Enterprise programs while ensuring full compliance with regulatory requirements set forth under Title 49 CFR, Part 26, Equal Employment Opportunity (EEO) Non -Discrimination provisions, Small Business Enterprise element requirements. Padilla & Associates, Inc.’s Best Practices Program strategies and models have been widely recognized and adopted by our clients and other public entities.
Having a team with extensive experience and expertise working on behalf of awarding agencies, prime contractors, and private joint venture teams has afforded Padilla & Associates, Inc., to be a leader in this industry.
Padilla & Associates, Inc., a certified SBE and MBE/WBE is a multi-disciplined, management -consulting firm with extensive experience specializing in:
CWA(PLA) Administration, training, enforcement, technical assistance, and training services, inclusive of attendance at pre-bid meetings, pre-job conferences, pre-construction meetings, administering the grievance process and working with Unions to oversee the provisions of the CWA; Administration of Targeted Hiring and Apprentice program requirements; Administration of Skilled and Trained Workforce program requirements; A. FIRM OVERVIEW
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
5 Multi-funded Labor Compliance Program administration, utilizing electronic databases and online “Prevailing Wage Reporting Systems,” Pre-apprenticeship and National and Local Hire Workforce Policy and Program D evelopment, Economic Development Initiatives, administration, monitoring, enforcement and technical assistance services;
Federal and State regulatory SB/DBE program development, administration, contract compliance monitoring and enforcement, tailored business outreach strategies, collaterals, client and contractor technical assistance and training;
Title VI, Limited English Proficiency, Environmental Justice Guidance, Equal Employment Opportunity program development, administration, monitoring, enforcement, investigations training , and other related support services;
Section 3, recruitment, tracking, reporting and monitoring; and Electronic Compliance Application Tool (ECAT) to report and monitor DBE/SB contract compliance and DBE/SB utilization.
Padilla & Associates, Inc., principally offers several core service areas to its clients: CWA (PLA) Administration, Labor Compliance Monitoring and Enforcement (including retroactive reviews and audits), Skilled and Trained Workforce Administration, Federal Disadvantaged Business Enterprise Program Development and Administration, Equal Employment Plan Development and Plan Review, Pre -apprenticeship and National and Local Hire Program Development, HUD Section 3 Monitoring and Enforcement, Contractor Training , Project Management, and Construction Management Support Services.
Padilla & Associates, Inc. has established strong working relationships with the California Building Trades Council, Los Angeles/Orange County Building and Construction Trades Council and the Signatory Craft Councils and Local Trade Unions, Department of Industrial Relations (DIR), Division of Labor Statistics and Research (DLSR), Division of Labor Standards Enforcement (DLSE), Division of Apprenticeship Standards (DAS), Apprenticeship Training Programs, Labor Commissione r, U.S. Department of Transportatio n Operating Administrations, California Department of Transportation, the Department of Labor (Wage and Hours Division), the California State Licensing Board (CSLB), and the U.S. Department of Labor (DOL) Small Business Council, State Board of Education, and the California Community Colleges Chancellor’s Offices.
APPROACH AND WORK PLAN
Padilla & Associates Inc. possesses the capacity and ability to structure and facilitate all necessary elements of the prescribed scopes of services outlined in the RFP, which is designed to assist the City in implementing its Community Workforce Agreement (CWA), approved on December 3, 2019, on the City’s Public Works Projects.
Padilla & Associates, Inc. stands ready to assist the City’s CWA Administrator in ensuring that the City has undertaken all necessary steps to ensure proper administration of the CWA.
Padilla & Associates, Inc.’s Service Delivery Commitment and Goal Approach each task with the mindset that we will work in concert with the City’s CWA Administrator, staff, consultants, and contractors to provide them with the guidance, knowledge, and tools to effectively acclimate and implement the necessary Community Workforce Agreement requirements in a cost-efficient manner.
Padilla & Associates, Inc. will utilize the following Project Management approach and tools to effectively pre- plan, evaluate, develop, and implement CWA requirements, including deploying experienced personnel, to B. UNDERSTANDING OF THE SCOPE OF WORK
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
6 effectively execute, manage and train as needed, and to ensure that the City’s objectives are met in accordance with the contract documents and the Scope of Services delineated on page 2 of the RFP.
In support of the City’s CWA requirements, Padilla & Associates, Inc. will complete all General Administrative, CWA, Labor, Training and Technical scope of services delineated below in accordance with the City’s CWA requirements, bid specifications, and California State Labor laws and regulations to ensure efficient execution while maintaining a high-quality customer service program delivery.
The following delineates Padilla & Associates, Inc.’s approach and ability to administer the City’s CWA, including how we intend to interface with City staff and various City departments involved in the implementation of the CWA, and additional activities we believe are necessary to use as a part of our approach to administering the CWA:
TASK I – CWA ADMINISTRATION CONSULTING SERVICES
1. Pre-planning phase:
1.1. Meet with the City’s staff and CWA Administrator and Other Representatives
1.1.1. We will w ork with the City’s staff and CWA Administrator to assist in the enhancement of a streamlined Compliance process that delivers the overall goal of effectuating contractor compliance. Solidify the key roles and responsibilities of the CWA Administration Services Consultant.
1.1.2. Establish the ongoing communication protocols with the CWA Administrator, City Staff, Contractors, Unions, and various departments within the City.
1.1.2.1. Ensure that these protocols are well documented, and all parties agree to the established protocols.
1.1.3. Work in close coordination with the City staff and CWA Administrator, Los Angeles/Orange Counties Building and Construction Trades Council, Signatory Craft Councils and Local Unions and Other Stakeholders to ensure successful Inclusivity program plan delivery . Research requirements and create plans to help guide the project team through efficient CWA Compliance execution, monitoring, and closeout, inclusive of the City ’s CWA requirements and processes necessary to effectuate compliance.
1.1.3.1. Assist City staff and CWA Administrator with the establishment of the Joint Administrative Committee, as prescribed in the City’s CWA.
1.1.4. Determine the status of the proposed contractors' Apprentice Utilization Plan, Local Worker Utilization Plan, and recommend to the City staff and CWA Administrator to require the contractor submission at pre-job conferences. Develop if necessary. Determine the status of the Pre-Apprentice program.
1.1.4.1. If approved, track, and implement.
1.1.5. Obtain and maintain the current applicable wage rates for each project.
1.1.5.1. Collective bargaining agreements Schedule ‘A’ Rates for signatory unions. Prevailing Wage rates as published by the California Department of Industrial Relations (DIR) . U.S.
DOT Davis-Bacon and related acts wage rates for federally assisted projects.
Padilla & Associates, Inc.’s Pre-Planning Approach:
Planning Evaluation Development Implement
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
7 2. On-going Administration Phase:
Monitor subcontractor compliance with the City’s CWA, State of California Labor Laws and ensure timely submittal of Letter of Assent, proposed contractor Apprentice Utilization Plan, and Local Worker Utilization Plan, Final Trade Assignments, Core Employees List (as applicable), certified payroll reports and other required form submittals utilizing the designated Compliance software program and various manual review audit tools. Assist in the resolution of violations or potential violations discovered through compliance verification, worker complaints, project team audit requests, or City staff, CWA Administrator, and Project Management/Construction Management Team identified discrepancies. Assist in Co-chairing the Joint Administrative Committee (JAC) meetings and provide updates to the District and stakeholders. Prepare status updates on the Agreement, including key metrics and a description of any obstacles and lessons learned throughout the process, as well as a one -page CWA dashboard report for each applicable CWA project.
2.1. CWA provisions
2.1.1. Assist in the development and c onduct on-going City Council, contractor, and City Staff training collaterals.
2.1.1.1. Assist City staff and the City’s CWA Administrator with scheduling, facilitating, and conducting educational meetings with CWA stakeholders (i.e. , City Council, City staff, and the public), including developing educational materials and presentations.
2.1.2. Maintain the CWA Fact Sheet and provide o n-going technical assistance to City staff, CWA Administrator, and contractors as needed. Assist with the management and interpret the CWA, including all amendments. Assist with the management and issue CWA contract interpretations and notices as requested.
2.2. Assist in Co-chairing JAC meetings
2.2.1. Disseminate meeting agenda to the JAC members and City staff, CWA Administrator, and PM staff. Review manpower projections . Review Hot- Button Issues. Discuss any recommended amendments and obtain required approvals.
2.3. Arrange pre-job conferences, in coordination with the City staff, CWA Administrator and PM
2.3.1. Prior to the pre-job conference
2.3.1.1. Issue pre -job conference notices at least ten days prior to the scheduled pre -job conference. Coordinate with contractors and project management team to ensure that contractors of all tier attend the pre -job conference at least two weeks prior to the commencement of construction activities on the project.
2.3.1.2. Disseminate via email the pre -job packages to Building Trades Council for dissemination to the unions, contractors, and City staff, CWA Administrator and PM staff.
Obtain acknowledgment of attendance of required parties.
2.3.1.3. Provide CWA compliance education at Pre-Bid and Pre-Construction meetings.
2.3.2. During pre-job conferences
2.3.2.1. First segment – open to union and contractor review and discussion of contractor( s) work assignments
2.3.2.2. Th e second segment – review CWA requirements and open meetings to other City staff, CWA Administrator and PM staff to provide compliance and project requirements .
Collect and log all Letters of Assents and provide copies to the Building Trades Labor Council.
2.3.2.2.1. Inform contractors and issue notice to the contractor, District, and PM that no contractor shall start work prior to submitting the Letters of Assents . Post copies of the letters of Assent on the District project website.
2.3.2.3. Obtain copies of cont ractors signed an acknowledgment that they understand the CWA and other compliance requirements presented at the pre-job.
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
8 2.4. Daily Ongoing monitoring, enforcement, and reporting Daily, communicate with contractors, City staff, CWA Administrator, PM, and Unions as needed.
Audit submittals, issue notices, and formally issue notices to contractors monthly or more frequently as needed to effectuate full compliance. Perform all tasks as approved by the CWA Administrator and PM during the pre -planning phase , including maintaining letters of assent (including but not limited to confirming Contractor’s trust fund final contributions, subcontractor substitutions, addition of new subcontractors, attending pre -job conferences for Prime Contractors and subcontractors); utilization of Local Workforce (City residents, County residents, veterans, graduates of high schools located in Anaheim, and disadvantaged individuals); payment of prevailing wage, and apprentice compliance.
2.4.1. Ensure timely submittal of plans, reports, and online reporting by all contractors at all tiers.
2.4.2. Manage CWA administrative items, including, but not limited to:
2.4.2.1. Maintain files and electronic databases related to the CWA.
2.4.2.2. Respond to notifications from Contractors or Subcontractors on turnarounds and refusals. Issue tracked responses to all notifications and cc 'ed the appropriate City staff, CWA Administrator, and PM staff. Respond to notification from Contractors of shift provisions. Provide technical guidance in accordance with the CWA and collective bargaining agreements.
2.4.2.3. Track and monitor the Apprentice Utilization and Local Worker Participation. Ensure that the contractor provides the appropriate documentation on the hiring process for apprentices and pre -apprentices. Track, monitor , and report on Union and Contractor performance and the success to the City and Unions.
2.4.2.4. Track, monitor, and report appropriate dispatch to the project, contract performance against the goals/targets, and establish guidelines for appropriate effort measurement.
2.4.2.5. Monitor and track monthly trust fund payments to the union trust funds. Require submission of the monthly report to trustees and proof of payment of trust fund payments, inclusive of canceled or cleared payments.
2.4.2.6. Issue monthly discrepancy notices (notice to cure) . All notices will include a respond by date , i dentify all outstanding deficiencies and violations or potential violations , and include current apprentice utilization to date.
2.4.3. Visit construction sites to observe and report on compliance with the CWA by Contractors and Unions.
2.4.4. Visit construction sites to observe and report on compliance with the CWA by Contractors and Unions
2.4.5. Assist with implementing best practices related to the CWA.
2.4.6. Evaluate and review areas of concern regarding CWA administration and compliance and work with City staff and the City’s CWA Administrator to develop solutions and resolve issues.
2.5. Communication
Maintain ongoing open communication will be maintained at all times between the Building Trades and other related Labor Unions, including the CWA Administrator, City staff, and PM staff, in accordance with the pre-established protocols outlined in the pre-planning phase.
2.5.1. Provide ongoing CWA Administrator, City staff, and PM staff, including field staff and serve as the liaison on behalf of the CWA Administrator, City staff and PM relative to CWA matters.
2.5.1.1. Continued tracking of the diversity requirements, and screening of contractors.
Conduct site visits as required and work closely with CWA Administrator, City staff, and PM Field staff relative to contractor or worker issues. Participate in project site meetings and provide technical assistance and input relative to the CWA matters.
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
9 2.5.2. All communication between stakeholders to the CWA will be recorded, and where required deliverables and outcomes will be tracked and reported.
2.5.2.1. Daily communication lines will be maintained between the contractors and unions to ensure that the CWA policies and practices are being uniformly implemented.
2.5.3. Prepare status updates on the Agreement, including key metrics and a description of any obstacles and lessons learned throughout the process, as well as a one -page CWA dashboard report for each applicable CWA project.
2.6. Validation of Wages & Claims by Coordinator
2.6.1. Work closely with the CWA Administrator, City staff and PM field staff to provide a centralized tracking and monitoring process for certified payrolls, inclusive of contractor training, reporting and ongoing contractor performance
2.6.1.1. CWA Administrator, City staff, and PM field staff will be included in the communications between contractors to ensure that the project team is fully aware of all activities relative to labor compliance and the CWA and that all are collaborating and working together in as a uniform team. Utilize existing online labor compliance software when available
2.6.2. Require that contractors submit copies of the proposed, approved Craft Request Form
2.6.2.1.3. All forms will be reviewed and tracked utilizing a tracking log or the District and PM online data system (if available). Monthly reporting to CWA Administrator, City staff and PM staff will be provided
2.6.3. Review all certified payroll data on an ongoing basis to determine compliance with CWA labor provisions.
2.6.3.1.3. Apprentices, core employees, etc. utilization on the job site. The tracking log will be maintained and reported to the CWA Administrator, City staff and PM, and included in the monthly discrepancy notices to the contractors. Overall utilization by craft will be reported at JAC meetings
TASK II - LABOR DISPUTES AND GRIEVANCES
Assist in managing the grievance process as outlined in the CWA . Monitor conflicts between Unions and Contractors, maintain grievance procedural documentation and prepare associated reports (document number of grievances filed, how many were resolved or unresolved, the jurisdictional disposition and arbitration decision, if any); monitor Unions’ compliance with supporting pre-apprentice referral programs, including outreach efforts.
1.1.1. Attempt to informally mediate grievance issues between Unions and Contractors as an alternative to formal procedures by scheduling a meeting between both parties to discuss the issues openly.
1.1.2. Initiate the formal process as outlined in the CWA. Ensure that step 1, step 2, and step 3 process is followed and adhered to. Issue timely notices to the grieving parties, reminding them of the process and timelines.
1.1.2.1. Report grievances from Union if any Subcontractor does not pay the Trust Fund.
Conduct internal audits as needed to determine and validate the amounts owed. Facilitate discussions between contractors and Unions to eliminate project disruptions and work delays. Maintain copies of and track all grievances , including unresolved grievance proceedings to their final outcome.
1.1.3. For Jurisdictional matters, communicate with the CWA Administrator and recommend to the Trade Unions and JAC to take up the matter with the Plan Administrator, and provide updates to the CWA Administrator and City staff, as to the final decision of the Plan Administrator.
1.1.3.1. Ensure that parties are aware that the CWA does not mitigate Jurisdictional matters covered under the Plan.
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
10 1.1.3.2. Assist the CWA Administrator with the enforcement of the final Plan decision on the City’s projects subject to the CWA.
TASK IV – SKILLED AND TRAINED WORKFORCE ADMINISTRATION SERVICES (Where Applicable) Ensure that a Skilled and Trained Workforce as defined by California Law meets certain qualifications, specifically “graduates of an apprenticeship program for the applicable occupation”. This includes journeypersons that are graduates from a recognized an d registered apprentice programs, journeypersons with the equivalent hours of on -the-job experiences required by an apprenticeship program, and registered apprentices. For certain public projects, the Skilled and Trained Workforce Requirements mandate that 100% of craftworkers be an apprentice or skilled journeyman, and a significant percentage (Up to 60%) of those be graduated from a Sate Certified Apprenticeship Program.
1.1.1 Provide training on as -needed basis to City staff and contractors, and third -party developers of the city of Anaheim infrastructure, on monitoring and complying with the Skilled and Trained Workforce requirements before, and during the construction phase of projects.
1.1.2 Assist with Skilled and T rained Workforce (STW) Public Contract Code (PCC) 2600 -2603 interpretation and notices.
1.1.3 Assist with implementing best practices related to the STW and PCC 2600-2603.
1.1.4 Evaluate and review areas of concern regarding STW administration and compliance and work with City staff and the City’s Contract Administrator to develop solutions and resolve issues.
1.1.5 Monitor and facilitate administration and compliance with STW provisions by Contractors and Subcontractors.
1.1.6 Make recommendations regarding enforcement actions in accordance with the STW as they relate to the PCC 2600-2603 and construction contract
1.1.7 Maintain files and electronic databases related to the STW of Monthly Compliance Reports or Substantial Compliance Plan and applicable correspondence.
1.1.8 Assist City staff and the City’s Contract Administrator with scheduling, facilitating, and conducting educational meetings with STW stakeholders (i.e. City Council, City staff, and the public), including developing educational materials and presentations.
1.1.9 Prepare status updates on the Agreement, including key metrics and a description of any obstacles and lessons learned throughout the process, as well as a one -page STW dashboard report for each applicable project.
1.1.10 Submit a final compliance and report of at the conclusion of each project that includes all STW related data, and reports of each contractor and subcontractor for the project.
Padilla & Associates, Inc. fully understands the importance of seamless integration of roles and responsibilities between the City staff, CWA Administrator, and CWA Coordinator. We recognize that we will serve as a liaison on behalf of the City and the CWA Administrator and will assist in managing the day-to-day contract activities relative to the CWA and labor. With that understanding, the CWA Administrato r and City staff will have final approval authority for all recommended actions of the CWA Coordinator. The CWA Coordinator is a part of the overall project delivery team, and therefore, a team effort is what will ensure successful project delivery. Based on our past experience, when the team works together performing their respective roles from project start to completion and close -out, successful project delivery is achieved. When teams do not work in concert to further the overall requirements of the City, multiple issues will ensue and ultimately cause project delays and increased costs. The Padilla & Associates, Inc.’s Team will coordinate and maintain regular communication as a part of the Project Team, with the City’s CWA Administrator and City staff, inclusive of project and construction managers.
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
11 Padilla & Associates. Inc. is a team player and will work closely with its team members. We propose to establish a Pre-planning phase, wherein we will meet with City staff and CWA Administrator. During this kick-off meeting, we will discuss and solidify the key roles and responsibilities of the Coordinator and staff. We understand that the role of the CWA Coordinator is to assist in administering the CWA and its compliance requirements and to ensure that the City staff and CWA Administrator are kept fully informed and approve of the CWA Coordinator’s activities and decisions. The CWA Coordinator serves as the team’s expert relative to CWA matters and will ensure that the administration of the CWA is done in a professional and clearly defined manner.
Based on best practice and our past experience, the CWA Coordinator will review and document the City’s internal processes and document the established reporting protocols and communication protocols. We will work with City staff and CWA Administrator to discuss the project work environment and processes that may assist in the development of a streamlined Compliance process that delivers the overall goal of effectuating subcontractor compliance. Good communication provides for a strong and productive team.
With the proper communication and approval, protocols established with the Project Team, the Coordinator will work with the City staff and CWA Administrator to solidify the process for uploading Letters of Assents and other key project documents to the City’s project website. Based on past experience, this method provides for the best method of providing ready access for stakeholders, therefore, reducing staff time in providing a request for documents. We will establish proper monitoring and reporting mec hanisms to track, report, and determine the status of the contractor(s) submissions. Determine the status of the Pre- Apprentice program and Local Hire program compliance. We will document and develop workflow processes, timelines, requirements, including approval processes and reporting requirements. We will document the City workflow processes, timelines, requirements, internal escalation process, and reporting requirement, to ensure that we have integrated all of the City’s compliance process and requirements.
We will work with the respective Los Angeles/Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Local Unions to obtain and maintain a file of the current applicable wage rates, inclusive of collective bargaining agreements (MLA) schedule ‘A’ rates for signatory unions, prevailing wage rates as published by the California Department of Industrial Relations (DIR), and where applicable the U.S.
DOT Davis-Bacon and related acts wage rates for federally assisted projects.
Because of the introduction of the new City of Anaheim, CWA to the Contracting Community, City Council, City staff or various City Departments, we are recommending providing on -going technical assistance, including developing an ‘Understanding the City of Anaheim’s CWA’ training module:
1) CWA requirements of the project that promote project acclimation, use of craft request forms, core employee requirements, and other resources to facilitate contractor compliance. Obtain or develop a CWA Fact Sheet, that details the CWA key provisions, and disseminate to all stakeholders. Publish on the City of Anaheim, Public Works Department project website, and the best practice is to maintain a tracking log of all subcontractors receiving training.
We will work with subcontractors to convey CWA Compliance requirements such as reporting tools, contact persons, expectation timelines, apprenticeship compliance submittals, or other pre -planning components of the CWA. Establish a re-occurring training schedule, approved by City.
We will work in close coordination with the City to ensure successful Inclusivity program plan delivery. The CWA Coordinator shall comply with the established Internal and External communication and reporting protocols; establish a re-occurring meeting and ad-hoc meeting protocols. We will research requirements and
PADILLA & ASSOCIATES, INC.
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12 create plans to help guide the project team through efficient CWA Compliance execution, monitoring , and closeout requirements and processes necessary to effectuate compliance.
Weekly and even daily communication between the team is critical to the project administration's success. The Padilla & Associates team , under the direction of its CWA Coordinator , will coordinate and participate in the scheduled team meetings and ad -hoc meetings, providing the team with relevant compliance updates and recommendations.
We have assigned a highly qualified professional team, with specialized expertise in the facilitation of Community Workforce Agreements, Skilled and Trained Workforce programs, Federal and State Labor Compliance programs, including ongoing CWA and Labor Compliance monitoring, enforcement, and reporting.
The team brings a distinguishable and unmatched record of success; based on direct and extensive knowledge of industry standards, processes, and practices, public transit experience, technical tools, and re sources. The Padilla & Associates, Inc. team will be a team player and will ensure that training and technical assistance is provided on an on-going basis. We will perform all the roles and responsibilities in a professional manner.
THE PADILLA & ASSOCIATES CWA COORDINATOR TEAM
Padilla & Associates, Inc. has assigned a team with the expertise and capacity to immediately mobilize to serve in the capacity of the CWA Third-Party Coordinator on behalf of the City. The proposed CWA Coordinator Team is highly experienced in performing and delivering a highly focused CWA administration effort based on identifying specific CWA required work tasks, providing technical assistance to contractors, maintaining harmonious labor relations and engaging the members of the Building Trades in the construction process, and providing the necessary out reach efforts with apprenticeship programs and community -based organization.
The assigned Padilla & Associates, Inc. professionals all bring the direct experience needed to effectively administer the CWA and related Compliance requirements for its clients on mega projects. The assigned team members negotiated and administer ed the largest C ommunity Benefits Agreement (CBA/CWA/PLA) in the Nation and the State of California, on behalf of the California High -Speed Rail Authority (HSR) from the inception of the program and, which currently includes Construction Package 1 (CP -1), valued at $1,022,988,000; CP-1&2), valued at $1,365,335,890; and CP-4, valued at $444,247,000. Additionally, Padilla & Associates, Inc. has administered such agreements which are inclusive of economic development initiatives (inclusive of targeted hiring) on behalf of the City of Anaheim, City of Long Beach, City of Corona, Norwalk – La Mirada Unified School District, San Gabriel Unified School District, Los Angeles Community College District (LACCD) $6 billion -dollar program, Port of Long Beach (POLB), Riverside Community College District (RCCD), and San Bernardino Community College District (SBCCD), all which involved multiple project s all exceeding $250,000 in value. The P&A’s team of experts know what it takes to effectively ensure full compliance with all applicable CWA requirements and associated Labor Compliance regulations, including the subsequently issued by the California State Department of Labor & Industries and U.S. Department of Labor’s (U.S. DOL) directives when federal funding is involved. Padilla & Associates, Inc.’s team of experts are uniquely qualified and possess the required depth of qualifications and relevant experience.
Padilla & Associates, Inc. affirms that assigned key personnel will be available for the duration of the project and acknowledges that no person designated as “key” to the project shall be removed or replaced without the prior written concurrence to the City.
C. PROJECT TEAM
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13 Due to several current and active projects nearing completion, the Padilla & Associates, Inc. team is readily available to provide staff with their percentage available as delineated by the table below:
STAFF AVAILABILITY CHART
Name Title Expected Level of Effort
Patricia K. Padilla Principal Project Administrator – Technical Advisor As-Needed Larry Ginid* Senior Project Manager - CWA Coordinator 100% Marisa Villicana* Compliance Deputy II -+ Assistant CWA Coordinator
100%
Sharron Dearborn * Compliance Deputy II - Assistant CWA Coordinator 100% Key Staff is identified by the (*) next to the staff person’s name.
PADILLA & ASSOCIATES, INC.
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14 D. ORGANIZATIONAL CHART
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
15 The following is a summary of Padilla & Associates, Inc.’s key personnel, professional experience and qualifications:
PATRICIA PADILLA- PRINCIPAL PROJECT ADMINISTRATOR – TECHNICAL ADVISOR AS-NEEDED Patricia K. Padilla CEO & President will serve as the Principal Technical Advisor. She will be the Point of Contact for all contract issues between the City of Anaheim and Padilla & Associates, Inc. She will provide oversight and leadership to ensure a smooth launch and ongoing operations of this project.
Patricia K. Padilla possesses over 25 years’ experience in project management within public and private sectors, specializing in Community Workforce Agreement/Project Labor Agreements (CWA/PLA) policy and program development, administration, monitoring, ev aluation, and reporting, inclusive of Labor Compliance programs (Federal and State), Local Hire and National Targeted Worker initiatives, Apprentice and pre -Apprentice utilization requirements, HUD Section 3 requirements, Disadvantaged Business Enterprise (DBE) and Small Business/Disabled Veteran Business Enterprise (SBE/DVBE) program models inclusive of goal setting, Equal Employment Opportunity (EEO) Non-Discrimination provisions, technical assistance, contractor training, job training and placement and referral programs. She developed CBA/PLA, Labor, DBE, SB, and EEO/AA program frameworks and infrastructure, including Local Hire and National Targeted Worker initiatives; Patricia served as the principal negotiator and is currently administering largest Community Benefits Agreement (CBA/PLA) in the State of California on behalf of the California High- Speed Rail Authority, and additionally performed in a similar capacity for the LAMTA; Providing technical assistance, contractor training, job training, and placement and referral programs; Facilitation of expert training and technical advisement relative to CBAs/PLAs; Development of program policies, operating procedures, technical documents and materials; Research and development of Federal, State, and Local government policy directives; Construction management and mitigation of large -scale multi- modal transportation projects, and other infrastructure public-works projects.
RELEVANT PROJECT AND PROFESSIONAL EXPERIENCE:
WORK EXPERIENCE
YEAR JOB TITLE FIRM OF EMPLOYMENT
1993 to
Present
Principal Project Administrator – Technical Advisor;
PLA/CWA/CBA Administrator; Labor Compliance
Officer.
Padilla & Associates, Inc.
Principal Project Administrator:
California High Speed Rail Authority (CHSRA), Los Angeles County Metropolitan Transportation Authority (LA Metro), Norwalk – La Mirada Unified School District, San Gabriel Unified School District, Los Angeles Community College District (LACCD), Oxnard Uni fied School District, Riverside Community College District, San Bernardino Community College District, San Gabriel Unified School District, Peralta Community College District, Yuba Community College District, Green Dot Public Schools, Port of Long Beach.
• Provide PLA, Labor and related compliance monitoring and enforcement; administer all aspects Project Labor Agreements (PLA), as applicable; proactive Labor and Contract compliance approach to managing violations and disputes; anticipate and effectively address emerging challenges or opportunities through collaborating between parties; develop and maintain positive relationships with Union leadership and the contracting community; act judiciously under pressure and adhere to Owner policies and protocols at a ll E. PROFESSIONAL EXPERIENCE AND QUALIFICATIONS
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16 times; evaluate and review areas of concern and work with all parties to find solutions and resolve issues of concern; communicate verbally and in written form effectively and professionally; work in a fast-paced environment; provide timely and effective technical assistance to contractors.
Patricia earned her Bachelor of Science Degree in Business Administration from California State University, Long Beach.
*LARRY GINID SENIOR PROJECT MANAGER – CWA COORDINATOR, LABOR COMPLIANCE,
SKILLED AND TRAINED WORKFORCE ADMINISTRATOR
Mr. Larry Ginid currently serves as the Project Manager for Padilla & Associates, Inc., and is the proposed CWA Coordinator and Labor Compliance and Skilled and Trained Workforce Administrator. He will also be the Alternate Point of Contact for all contract issues between POLB and Padilla & Associates, Inc. Mr. Ginid Possesses over 19+ years of experience assisting clients with administering their Labor Compliance Programs, performing regulatory compliance, Labor Compliance audits and investigations and C ommunity Workforce Agreement/Project Labor Agreements applications including Local Hire Goal and Skilled and Trained Workforce Administration, HUD Section 3, and CDBG. Mr. Ginid conducted several complex prevailing wage audits and Union Grievances, aided in arbitration procedures, performed settlements, and attended hearings and defended intricate audits before the Department of Industrial Relations and. Mr. Ginid also assisted in drafting CWA/ Labor Compliance Manuals and CWA/Labor Compliance Operating Procedures Manuals as well as perform review of Grant Funding requirements to identify applicable regulatory compliance. Established industry relationships with the contracting community, labor compliance program legal representation, and key members of the Northern and Southern California Building Trades’ Community, apprenticeship programs and local Awarding Agencies.
RELEVANT PROJECT AND PROFESSIONAL EXPERIENCE:
WORK EXPERIENCE
YEAR JOB TITLE FIRM OF EMPLOYMENT
2021 to Present Project Manager/Administrator: PLA/CWA/CBA Administrator; Construction Manager, Labor
Compliance Officer;
Padilla & Associates, Inc.
2018 to 2021 Project Manager: PLA/CWA/CBA Administrator; Labor Compliance Officer
Pacifica Services, Inc.
2015 to 2018 Construction Manager/PLA Administrator: Labor Compliance Officer;
Padilla & Associates, Inc.
2005 to 2015 Labor Compliance Officer; Labor Compliance Technician
Los Angeles Unified School
District
PLA Administrator/Project Manager/Construction Manager/Labor Compliance Officer:
California High Speed Rail Authority (CHSRA), City of Anaheim, Norwalk – La Mirada Unified School District, Los Angeles County Metropolitan Transportation Authority (LA Metro), Walsh/Shea Corridor Constructors, City of Long Beach , City of Corona, , City of Pasadena, City of Riverside, Western Riverside County Regional Wastewater Authority (WRCWRA), Long Beach Water Department, Los Angeles Unified School District . • CWA (PLA/CBA/MLA)/Collective Bargaining Agreement negotiation and administration; • Targeted Business and Worker program development and administration; • Skilled and Trained Workforce Agreement administration; • On-going CWA/PLA and Labor Contract Compliance Monitoring and Enforcement, inclusive of Prevailing Wage and Fringe Benefit Contributions;
PADILLA & ASSOCIATES, INC.
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17 • Development of the Pre-Construction Conference Materials and Procedural Handbook; • Updated the Labor Compliance Program Manual and bid specifications; • Targeted Business and Worker Goal Development, commitment and attainment tracking and reporting;
• Outreach and Technical Assistance;
• Developed tailored reporting models to facilitate contractor compliance; • Develop and implement Contractor Performance Plan & Subcontracting Plan; • Develop and Administer CWA (PLA/CBA/MLA) Agreements, Labor Compliance Programs in Northern and Southern California and works closely with and has a well- established working relationship with the Northern California, LA/Orange County and National Building and Construction Trades Council and the Signatory Craft Councils and Local Unions;
• Provision of ongoing in-service staff training and development; • Perform Management Review and develop training and Project Management Plan for Labor Compliance Services;
• Facilitation of grievance/dispute resolutions inclusive of hearings regarding appeals and, adjudication cases;
• Representation of clients before administrative, legal hearing entities; and • Liaison with Federal, State, and local government enforcement/regulatory agencies.
Education: Computer Engineering, Saint Louis University, Baguio City, Philippines
*MS. SHARRON DEARBORN – COMPLIANCE DEPUTY II; ASSISTANT CWA/PLA COORDINATOR, LABOR COMPLIANCE:
Ms. Sharron Dearborn is proposed to serve as the Assistant PLA Coordinator. Ms. Dearborn is a nationally recognized expert who possesses over 40+ years’ direct experience in the construction industry, developing, negotiating, administering, monitoring, and reporting of Community Workforce Agreements/ Project Labor Agreements (PLA/CWA), and Labor Compliance Programs in accordance with the California Labor Code and Federal Davis Bacon and Related Acts on small, mid-sized and mega projects. Ms. Dearborn’s broad experience includes overall accounting functions for project administration and corporate office duties. Her recent experience includes labor compliance officer, office engineer, field manager of accounting, and facilities manager on large design -build projects for the Construction Engineering Management Team. Ms. Dearborn’s expertise extends to working for public agencies and contractors/consultants, with emphasis on labor compliance, prevailing wage rates and law, accounting, job cost, document control, and facilities management. Ms. Dearborn has worked closely with the client in change order/extra work orders and final claim negotiations. Additionally, she has worked as a Labor Compliance Officer, Field Accountant, Office Engineer, and Radiation Safety Engineer. Having worked on the awarding agencies side and Contractor side has afforded Ms. Dearborn to demonstrate her leadership skills in this industry.
Relevant Project and Professional Experience:
WORK EXPERIENCE
YEAR JOB TITLE FIRM OF EMPLOYMENT
2017 to Present Project Manager: PLA/CWA/CBA
Administrator; Labor Compliance
Officer
Padilla & Associates, Inc.
PADILLA & ASSOCIATES, INC.
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18 2010 to 2017 Labor Compliance Officer/Office
Engineer/Field
Auditor/Accountant
AECOM, Inc.
2008 to 2010 Labor Compliance Officer/Office
Engineer
LAN Engineering, Inc.
2005 to 2008 Field Accountant/Labor and DBE
Compliance Officer
EBASCO (Raytheon) (Washington
Group), JV
2001 to 2005 Labor Compliance Officer Washington Group, Inc. 1999 to 2001 Office Engineer/Labor
Compliance
Metrolink (SCRRA)
Labor Compliance/PLA Officer:
Los Angeles County Metropolitan Transportation Authority (LA Metro), Southern California Regional Rail Authority (Metrolink), Walsh/Shea Corridor Constructors (LA Metro – Crenshaw/LAX Line), City of Corona, San Bernardino Community College District (SBCCD), California Department of Transportation (Caltrans), Riverside Community College District (SBCCD), Western Riverside County Regional Wastewater Authority (WRCWRA), City of Corona Department of Water and Power, Metrolink 53 Grade Crossings and 4 Terminal Upgrades in Orange County (Metrolink), Colton Flyover Project (AECOM/SANBAG/CALTRANS), I -210/I-10 Improvement Project (LAN Engineering/SANBAG), Eastern Transportation Corridor (EBASCO (Raytheon) (Washington Group), JV).
• PLA/Collective Bargaining Agreement negotiation and administration • Targeted Business and Worker program development and administration • On-going DBE and Labor Contract Compliance Monitoring and Enforcement. • Development of the Pre-Construction Conference Materials and Handbook. • Updated the DBE, EEO, and Labor Compliance Program Manual and bid specifications. • DBE Goal Development, commitment, and attainment tracking and reporting. • DBE Outreach and Technical Assistance.
• Work with Design-Builder and Agency to track Good Faith Efforts. • Developed DBE reporting models to facilitate contractor compliance. • Develop and implement a DBE Performance Plan & Subcontracting Plan. • Develop the DBE Program.
• Provision of ongoing in-service staff training and development. • Perform Management Review and develop training materials and Project Management Plan for Labor Compliance Services.
• Facilitation of hearings regarding appeals and, adjudication cases; • Representation of clients before administrative, legal hearing entities; and • Liaison with Federal, State, and local government enforcement/regulatory agencies. • Administer all aspects of Project Labor Agreements (PLA), as applicable.
Education: Bachelor of Science in Business Administration, University of Phoenix, AZ.
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
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19 *MARISA VILLICANA – COMPLIANCE DEPUTY II, ASSISTANT CWA/PLA COORDINATOR, LABOR COMPLIANCE:
Ms. Marisa Villicana is proposed to serve as the Assistant CWA Coordinator. Ms. Villicana possesses over 2+ years’ direct experience in the construction industry, developing, negotiating, administering, monitoring, and reporting of Community Workforce Agreements/Project Labor Agreements (PLA/CWA), and Labor Compliance Programs in accordance with the California Labor Code and Federal Davis Bacon and Related Acts on small, mid-sized and mega projects. Ms. Villicana’s expertise extends to working for public agencies and contractors/consultants, with emphasis on labor compliance, prevailing wage rates and document control and facilities management. Additionally, she has worked in assisting clients and contractors with managing their Community Workforce Agreement (C WA) and/or Project Labor Agreements (PLA) applications, Labor Compliance Programs, performing regulatory compliance, Labor Compliance audits and investigations, HUD Section 3, and Community Development Block Grants (CDBG) and administering their compliance software such as LCPtracker and eComply.
Relevant Project and Professional Experience:
WORK EXPERIENCE
YEAR JOB TITLE FIRM OF EMPLOYMENT
2022 to Present Labor Compliance Deputy I:
Assistant PLA/CWA/CBA & Labor
Compliance Administrator
Padilla & Associates, Inc.
Assistant PLA & Labor Compliance Administrator:
City of Anaheim, City of Corona, City of Long Beach, City of Pasadena, LA Metro, Metrolink • CWA (PLA/CBA/MLA)/Collective Bargaining Agreement administration; • Targeted Business and Worker program development and administration; • On-going PLA and Labor Contract Compliance Monitoring and Enforcement, inclusive of Prevailing Wage and Fringe Benefit Contributions;
• Development of the Pre-Construction Conference Materials; • Targeted Business and Worker Goal Development, commitment and attainment tracking and reporting;
• Provided technical assistance to facilitate contractor compliance with developed tailored reporting models;
• Administer PLA (CWA/CBA/MLA) Agreements, Labor Compliance Programs and works closely and has a well-established working relationship with theLA/Orange County and National Building and Construction Trades Council and the Signatory Craft Councils and Local Unions; • Provides assistance in the facilitation of grievance/dispute resolutions inclusive of hearings regarding appeals and, adjudication cases;
Education: Bachelor of Arts Degree in Political Science, Option General Studies, California State University of Los Angeles
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
20 The following are brief project summaries , including project descriptions that demonstrate Padilla & Associates, Inc.’s experience Administering CWAs for Public Works clients. Additionally, Padilla & Associates, Inc. has retroactively monitored prevailing wage compliance, collected all relevant compliance documents and implemented all required deficiency and withholding processes for multiple clients. The projects listed below are a sampling of the projects that the proposed team have worked on, which will demonstrate our project related experience:
CLIENT: CITY OF ANAHEIM
CONTACT: MS. DIVYA AGRAWALLA, PRINCIPAL CIVIL ENGINEER
PHONE: (714) 765-4964
EMAIL: [email protected]
KEY PERSONNEL/ASSIGNED STAFF:
PATRICIA K. PADILLA – PROJECT ADMINISTRATOR –
TECHNICAL ADVISOR
LARRY GINID – DEPUTY PROJECT MANAGER
MARISA VILLICANA - COMPLIANCE DEPUTY II
SHARRON DEARBORN – COMPLIANCE DEPUTY II
Scope of Services:
Since 2020, Padilla & Associates, Inc., served as the Lead Community Workforce Agreement Administrator and Labor Compliance Program Administrator for the City of Anaheim for all work performed within its jurisdiction. As the exclusive awarded Administrators, Padilla & Associates, Inc., served as the primary point of contact to the Los Angeles and Orange Counties Building Trades Council, its members, and the Southwest Region of Carpenters Union and the Department of Industrial Relations on behalf of City of Anaheim.
The following summarizes key activities designed and performed by Padilla & Associates, Inc., as the Community Workforce Agreement (CWA) Administrators on behalf of the City of Anaheim.
• Successfully settled a jurisdictional dispute/grievance between the Prime Contractor and the Local Laborers and Cement Masons Building Trades with a favorable outcome to the City. • Developed standardized compliance and submittal matrix templates for the General Contractor and its subcontractors, that served as the accepted, streamlined CWA document submittal and issue guide.
• Conducted initial and ongoing support meetings with the City, General Contractors and subcontractors to promote the adoption and understanding of the Local Hire Initiative, Apprentice ratio and wage benefits processes and provide the contractors with the tools necessary for compliance.
• Supported the District by serving as the subject matter expert on CWA, Labor Compliance, and Local Hire requirements.
• Developed and maintained a proprietary database that records each contractor’s Letter of Assent transmitted to the Los Angeles and Orange Counties Building Trades Council, and requests for Letter of Assents, Certified Payroll Records, and associated documents requested by the Unions. • Acquired a list of the number of local eligible workforce (trade) from the LA/OC Building Trades who can perform on the Projects throughout the duration of the project. • Served as the primary labor relations representative on behalf of the City’s CWA and responded to the Union project -related questions, document requests, labor relations issues, grievances, and safety issues.
E. RELEVANT PROJECT EXPERIENCE OF THE TEAM
PADILLA & ASSOCIATES, INC.
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21 • Developed and implemented a 48-hour response policy to Unions and Contractors requests for CWA documents and facilitation of issues/grievances which was adopted by all relevant parties. • Performed daily Jobsite reviews, as necessary.
• Issued monthly discrepancy notices identifying deficiencies that need to be remedied to comply with the applicable rules and regulations
• Organized and conducted pre-job meetings, with quick turnarounds. • Developed the monthly reporting mechanisms for the City of Anaheim and Contractors. • Worked with the City, Design-Builders and local work source centers, Building Trades and Signatory Craft Councils, and Unions to identify contracting opportunities to local and eligible trade workers. • Coordinated and facilitated meetings on behalf of the City regarding labor and local hire matters with the local trade unions and contractors.
• Provided updates and reports regarding the goal attainment and implementation compliance of the Targeted Worker/Local Jobs Program to the City and Design Builder. • Provided Ad-Hoc Reports to the City at their request.
Active Projects:
Community Workforce Agreement (CWA), Labor, Local and Targeted Worker Hiring Program, and SB/DBE Program Compliance Monitoring Services:
• Design Build Groundwater Treatment Plant Phase A (2021 to current) • Design Build Groundwater Treatment Plant Phase B: (2022 to current) • Design Build Sustainability Education Center: (2023 to current) • Anaheim Convention Center North Lighting Control Modifications Project: (2024 to current.)
Completed Projects:
Community Workforce Agreement (CWA), Labor, Local and Targeted Worker Hiring Program, and SB/DBE Program Compliance Monitoring:
• Ball Road Rehabilitation from West Place to Claremont Street: (2020 to 2022) • Katella Ave. Widening of the Fourth Eastbound Lane (Re-Bid): (2020 to 2022) • Orangewood Avenue from Harbor Boulevard to Lewis Street: (2020 to 2021) • East Street Rehabilitation from La Palma Avenue to Burton Street: (2021 to 2022) • Anaheim Convention Center Hall C Chiller Replacement Project: (2021) • Design Build Del Monte Sanitary Sewer Improvement: (2023) • Design-Build Holbrook Street Phase 1 Water Main Replacement: (2023 to 2024)
Total Project Cost (Aggregate): $145,620,561.00
Consultant Fees Earned: $479,683.00
Engagement: 2020 - Present
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
22 CLIENT: LACMTA WALSH/SHEA CORRIDOR CONSTRUCTORS (WSCC) CONTACT: DAVE PRESTON
PHONE: (310) 431-3300
EMAIL: [email protected]
KEY PERSONNEL/ASSIGNED STAFF:
PATRICIA K. PADILLA – PRINCIPAL PROJECT
ADMINISTRATOR
LARRY GINID – SENIOR PROJECT MANAGER
SHARRON DEARBORN – COMPLIANCE DEPUTY II
Scope of Services:
Padilla & Associates, Inc. served as the primary Project Labor Agreement ( PLA/CWA), Targeted Worker/Local Hire, Labor Compliance, & SB/DBE, Administration and Compliance Monitoring Services Provider for WALSH/SHEA CORRIDOR CONSTRUCTORS (WSCC) $1.5 billion-dollar Design -Build Crenshaw/LAX Corridor LACMTA Project from 2013 to 2023 . Padilla & Associates, Inc., developed and implemented standardized practices , outreach processes, and tracking mechanisms for Targeted Worker/Local Hire activities on behalf of WSCC on its mega infrastructure project. • Padilla & Associates, Inc. was the firm selected to audit WSCC’s contractors' Targeted Worker/Local Hire implementation plan and provide contractors with corrective action procedures and guidance to remedy their underperformance of meeting of Targeted Worker/Local Hire Goals. • Validated the information provided to ensure that the requirements of the PLA/CWA and the National Targeted Hiring Initiative requirements were being met. • Developed the monthly reporting mechanisms for the WSCC and Contractors. • Responsible for collecting and auditing Contractor Certified Payroll Records and associated documents for all tier contractors who perform work subject to prevailing wages. • Performed an audit of Contractors' Targeted Worker/Local Jobs Program to assess compliance. As a component of the audit, Padilla & Associates, Inc . verified the reporting of man -hours by the Design-Builders and their subcontractors.
• Produced monthly reports for the WSCC & LACMTA concerning the Design-Builders overall Targeted Worker/local hire performance for issuance to Metro’s Diversity & Economic Opportunity Department (DEOD).
• Worked with the WSCC, Design -Builders and local work source centers, Building Trades and Signatory Craft Councils, and Unions to identify contracting opportunities to local and eligible trade workers.
• Provided updates and reports regarding the goal attainment and implementation compliance of the Targeted Worker/Local Jobs Program to WSCC & LACMTA.
• As a result of our audit efforts, Padilla & Associates, Inc has prepared Targeted Worker/Local Hire Notices of Non-Compliance and Cure Notices on WSCC's behalf. • Padilla & Associates, Inc., has coordinated and facilitated meetings on behalf of the WSCC regarding labor and local hire matters with the local trade unions. • Padilla & Associates, Inc., established a relationship with the contracting community, especially the trade unions. We have served as a liaison concerning questions regarding project/segment information and progress.
• Worked with the local trade unions to identify contracting opportunities for local and eligible trade workers.
Total Project Cost (Aggregate): $1.5 Billion
Consultant Fees Earned: $5,100,000
Engagement: 2016 to 2023
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
23 LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) CONTACT: MS. GUADALUPE WONG, LABOR COMPLIANCE OFFICER
PHONE: (626) 214-1421
EMAIL: [email protected]
KEY PERSONNEL/ASSIGNED STAFF:
PATRICIA K. PADILLA – PRINCIPAL PROJECT ADMINISTRATOR
LARRY GINID – SENIOR PROJECT MANAGER
SHARRON DEARBORN – COMPLIANCE DEPUTY II
Scope of Services:
From 2019 through 2023, Padilla & Associates, Inc. served as the primary Project Labor Agreement (PLA), Targeted Worker/Local Hire, & Labor Compliance Monitoring Service Provider for multiple Metro Projects including the LACMTA’s Purple Line Extension Section 3 Tunnels Project.
Padilla & Associates, Inc. was the firm selected to audit the LACMTA’s contractors' Targeted Worker/Local Hire implementation and provide contractors with corrective action procedures and guidance to correct their underperformance of meeting of Targeted Worker/Local Hire Goals. P&A validated the information provided to ensure that the requirements of the PLA and the National Targeted Hiring Initiative requirements were being met.
• Provided LCPtracker technical support and training to both the Prime Contractor and subcontractors.
• Responsible for collecting and auditing Contractor Certified Payroll Records and associated PLA and Labor Compliance documents for all tier contractors who perform work subject to prevailing wages. • Produced monthly reports for the LACMTA and updates regarding the Design-Builder’s compliance with the applicable rules and regulations on the project. • As a result of our audit efforts, Padilla & Associates, Inc has prepared Labor Compliance Notices of Non-Compliance and Cure Notices on LACMTA's behalf.
• Padilla & Associates, Inc., has coordinated and facilitated meetings on behalf of the LACMTA regarding labor with the local trade unions.
• Padilla & Associates, Inc., established a relationship with the contracting community, especially the trade unions. We have served as a liaison concerning questions regarding project/segment information and progress.
• Worked with the local trade unions to identify contracting opportunities for local and eligible trader workers.
• Attended monthly LACMTA meetings to provide project status updates and corrective actions taken to ensure compliance with the applicable PLA and Labor Compliance rules and regulations that apply.
Projects:
Purple Line Extension Section 3 Tunnels Project: CWA, National Targeted Hiring Initiative, and Labor Program Compliance Monitoring
Total Project Cost: $1.2 Billion (Estimated)
Consultant Fees: $397,000.00
Engagement: 2019 to April 2023
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
24 CALIFORNIA HIGH-SPEED RAIL AUTHORITY (CHSRA)
CONTACT: MS. PEGGY CHIOK, CONTRACT COMPLIANCE ADMINISTRATOR PHONE: (559) 445-6764
EMAIL: [email protected]
KEY PERSONNEL/ASSIGNED STAFF:
PATRICIA K. PADILLA – PRINCIPAL PROJECT ADMINISTRATOR
LARRY GINID – SENIOR PROJECT MANAGER
Scope of Services:
From 2013 through 202 1, Padilla & Associates, Inc. served as the primary Targeted Worker/Local Hire, Community Benefits Agreement (CBA/CWA), Labor Compliance, & SB/DBE, Title VI Program Development, Administration and Compliance Monitoring Services for the California High Speed Rail Authority’s $68 billion Design-Build Projects. Padilla & Associates, Inc has developed and implemented various processes, outreach, and tracking mechanisms for Targeted Worker/Local Hire activities on behalf of the Authority on its multi-phased mega infrastructure projects.
• Padilla & Associates, Inc. was the firm selected to audit the Authority’s contractors' Targeted Worker/Local Hire implementation plan and provide contractors with corrective action procedures and guidance due to their underperformance of meeting of Targeted Worker/Local Hire Goals. • Developed for the California High-Speed Rail its Targeted Worker Craft Request Form. It validated the information provided to ensure that the requirements of the CBA and the National Targeted Hiring Initiative requirements were being met.
• Developed the monthly reporting mechanisms for the Authority and Contractors. • Assisted the Authority to develop and negotiate its CBA/CWA and drafted the National Targeted Hiring Initiative/Construction Careers Policy for the Projects and was responsible for monitoring the policy and agreement implementation.
• Responsible for collecting and auditing Contractor Certified Payroll Records and associated documents for all tier contractors who perform work subject to prevailing wages. • Performed an audit of Contractors' Targeted Worker/Local Jobs Program to assess compliance. As a component of the audit, Padilla & Associates, Inc has verified the reporting of man -hours by the Design-Builders and their subcontractors.
• Produced monthly reports for the Authority concerning the Design -Builders overall Targeted Worker/local hire performance.
• Provided presentation and updates regarding the goal attainment and implementation compliance of the Targeted Worker/Local Jobs Program to the Authority Board of Directors. • As a result of our audit efforts, Padilla & Associates, Inc has prepared Targeted Worker/Local Hire Notices of Non-Compliance and Cure Notices on Authority's behalf. • Padilla & Associates, Inc., has coordinated and facilitated meetings on behalf of the Authority regarding labor and local hire matters with the local trade unions.
Active Projects:
CP1 Design-Build Project: National Targeted Hiring Initiative, CBA, Labor, SB/DBE Program Compliance Monitoring, 2013 to 2020
CP2-3 Design-Build Project: National Targeted Hiring Initiative, CBA, Labor, SB/DBE Program Compliance Monitoring. 2015 to 2020
CP4 Design-Build Project: National Targeted Hiring Initiative, CBA, Labor, SB/DBE Program Compliance Monitoring. 2020 to 2021
Total Project Cost: $6 billion + (for all projects)
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
25 Consultant Fees: $4,000,000.00
Engagement: October 2014 to October 2020
Padilla & Associates, Inc. certifies that it does not have any past, current or pending litigation resulting from professional services rendered over the past five years and since its formation in 1993
1. City of Anaheim
200 S Anaheim Boulevard, Suite 276
Anaheim, CA 92805
Ms. Divya Agrawalla, PE, DBIA
(714) 765-4964
[email protected]
2. City of Long Beach Public Works
411 W Ocean Blvd, 6th Floor
Long Beach CA, 90802
Mr. James Vazquez, Administrative Analyst II
(562) 570-5384
[email protected]
3. Los Angeles County Metropolitan
Transportation Authority (LACMTA/LA Metro)
1 Gateway Plaza
Los Angeles, CA 90012
Ms. Guadalupe Wong, Labor Compliance Officer
(626) 214-1421
[email protected]
4. California High-Speed Rail Authority
1111 H Street, Fresno, CA 93721
Ms. Peggy Chiok, Contract Compliance
Administrator
(559) 445-6764
[email protected]
F. REFERENCES
F. LITIGATION
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
26 The following resumes detail the personnel that will be directly involved in providing services under this contract:
PATRICIA PADILLA – PRINCIPAL CWA/PLA, LABOR COMPLIANCE AND SKILLED AND TRAINED WORKFORCE ADMINISTRATOR AS-NEEDED Patricia K. Padilla, CEO & President, will serve as the Principal Technical Advisor. Patricia Padilla possesses over 25 plus years’ experience in project management within public and private sectors, specializing in Community Workforce Agreement/Project Labor Agreements (CWA/PLA) policy and program development, administration, monitoring, evaluation, and reporting, inclusive of Labor Compliance programs (Federal and State), Local Hire and National Targeted Worker initiatives, Apprentice and pre-Apprentice utilization requirements, HUD Section 3 requirements, Disadvantaged Business Enterprise (DBE) and Small Business/Disabled Veteran Business Enterprise (SBE/DVBE) program models inclusive of goal setting, Equal Employment Opportunity (EEO) Non-Discrimination provisions, technical assistance, contractor training, job training, and placement and referral programs. She developed CBA/PLA, Labor, DBE, S.B., and EEO/AA program frameworks and infrastructure, including Local Hire and National Targeted Worker initiatives; Patricia served as the principal negotiator and is currently administering the largest Community Benefits Agreement (CBA/PLA) in the State of California on behalf of the California High- Speed Rail Authority, and additionally performed in a similar capacity for the LAMTA; Providing technical assistance, contractor training, job training, and placement and referral programs; Facilitation of expert training and technical advisement relative to CBAs/PLAs; Development of program policies, operating procedures, technical documents and materials; Research and development of Federal, State, and Local government policy directives; Construction management and mitigation of large-scale multi-modal transportation projects, and other infrastructure public- works projects.
Her specific program management expertise includes an emphasis in:
Development of Labor, DBE, and EEO/AA program frameworks and infrastructure; Research and development of Federal, State, and Local government policy directives; Construction management and mitigation of large -scale multi -modal transportation projects and other infrastructure public-works projects. Hiring, coordination, and supervision of project management teams; Supervision of integrated computer systems to support program objectives;
Ms. Padilla has previously served as Executive Officer, Administrator, and Manager responsible for the administration of Labor, D/M/WBE, and EEO/AA Programs for the Los Angeles County Metropolitan Transportation Authority.
PROJECT TEAM RESUMES
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
27 Relevant Project and Professional Experience:
Senior Project Manager,
Oxnard Unified School District, Los Angeles Community College District (LACCD), Yuba Community College District Green Dot Public Schools
• Provide Labor Compliance Monitoring and Enforcement
• Administer all aspects of Project Labor Agreements (PLA), as applicable. • Proactive Labor and Contract compliance approach.
• Timely and effective technical assistance to contractors
Senior Project Manager,
• California High -Speed Rail Authority (CHSRA), Los Angeles County Metropolitan Transportation Authority (Los Angeles County Metropolitan Transportation Authority), Norwalk – La Mirada Unified School District, San Gabriel Unified School District, Los Angeles Community College District (LACCD), Oxnard Unified School District, Riverside Community College District, San Bernardino Community College District, San Gabriel Unified Schoo l District, Peralta Community College District, Yuba Community College District, Green Dot Public Schools, Port of Long Beach. • Proactive Labor and Contract compliance approach.
• Timely and effective technical assistance to contractors. • Expedient issue resolution primarily achieved through voluntary contractor compliance • Development of DBE Program, policy, and procedures, including Goal Analysis, tailored to meet unique client markets and conditions, in accordance with revised regulations under 49 CFR Part 26.
• Coordination of program submissions for approval from regulatory administrations. • Development and facilitation of DBE outreach, technical assistance, and training workshops.
• Development and implementation of in- service staff training on 49 CFR Part 23 and CFR Part 26 DBE regulations, including the development of all course modules and materials. • Development of DBE solicitation and provisional contract language and evaluation criteria.
Expert Services Project Manager,
Los Angeles County Office of County Counsel for Metropolitan Transportation Authority (MTA), Wasserman, Comden, and Casselman, L.L.P. The University of California, Los Angeles (UCLA) Capital Programs Design and Construction Los Angeles County Metropolitan Transportation Authority (MTA):
• Review of prime and subcontractor compliance in accordance with Federal Regulations, program, and contractual provisions.
• Review and audit compliance contract documents and performance standards. • Comprehensive analysis of awarding Agency DBE Programs. • Development of legal casebooks, audit findings, and investigation summaries.
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
28 Project Manager,
California Construction Contracting Program – Caltrans/California Community Colleges Chancellor’s Office
Developed, coordinated, and provided Construction Management/Public Works technical training, technical counseling, and marketing/outreach services to Small Businesses, including Disadvantaged Business Enterprises, at ten (10) Small Business Development Ce nters (SBDCs) throughout the State of California, as part of the California Department of Transportation’s (Caltrans) California Construction Contracting Program (CCCP).
Project Manager , San Francisco -Oakland Bay Bridge Small Business Outreach Team – California Department of Transportation
Padilla & Associates is currently providing Small Business Outreach, Tracking, and Reporting Services as a Prime Consultant to the California Department of Transportation on the two billion+ San Francisco-Oakland Bay Bridge Seismic Safety Projects (SFOBB). As an integral part of the Outreach and Marketing Plan developed for the Program, Padilla & Associates, Inc., coordinated the Bidder’s Conference/Contractor Outreach Event for the $250,000,000+ Yerba Buena Island Transition Structure Contract 1 Project, which was held at Treasure Island and drew 170+ attendees, including ten (10) Prime Contractors and numerous Small Businesses. Padilla & Associates’ core role includes the Outreach, Tracking, and Reporting of Small Business (S.B.) and Disabled Veterans Business.
Project Manager, Los Angeles County Metropolitan Transportation Authority:
• Provision of Chief Advisement to MTA in Labor and EEO/AA Program areas, including analysis of legislative changes to Labor and EEO/AA laws/regulations, complex systemic issues, and formulation of proposed resolutions.
• Direction, start -up, transition, and mobilization of the Labor Compliance and EEO/AA Monitoring and Administration Program for 37+ Los Angeles County Metropolitan Transportation Authority’s (LACMTA) Metro Rail Construction and System Installation Projects.
• Development of tailored operating procedures to meet client needs and regulatory compliance.
Executive Officer of Equal Opportunity, Los Angeles County Metropolitan Transportation Authority (MTA)
• Development and management of MTA’s first DBE/MBE/WBE, EEO/AA, and Labor Contract Compliance and Administration Programs.
• Establishment of DBE programs, which achieved maximum DBE participation, received recognition and commendation from the Los Angeles City Mayor's Office and the US DOT. • Enhancement, implementation, enforcement, monitoring, and reporting of all aspects of Equal Employment Opportunity/Affirmative Action Programs pursuant to Federal, state, and local laws and regulations.
• Service as primary liaison to the business community, joint agency business development boards, Transportation Business Advisory Council, community -based organizations, and professional employee associations to promote MTA program objectives. • Appointment by the US DOT to a select national task force that researched public policy provided input for developing the DBE Circular as a reference tool for recipients.
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
29 • Provision of administrative assistance to the US DOT Office of Inspector General in ongoing investigations of firms regarding potential de-certification. • Co-Chairmanship of the Metropolitan Transportation Authority’s 1st Annual Business Vendor Fair with over 2,500 participants and sponsored the first U.S. Department Transportation Marketplace in Los Angeles and under Secretary of Transportation Federico Pen a’s administration.
• Facilitated numerous ongoing focus group sessions and technical assistance/training sessions to monitor and refine the Authority's DBE and M/WBE Programs.
WORK EXPERIENCE
YEAR JOB TITLE FIRM OF EMPLOYMENT
1993 to
Present
Principle Project Administrator; PLA/CWA/CBA
Administrator; Labor Compliance Officer.
Padilla & Associates, Inc.
Education: California State University, Long Beach, B. S. Business Administration
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
30 LARRY GINID, CWA/PLA COORDINATOR, LABOR COMPLIANCE, SKILLED AND TRAINED WORKFORCE ADMINISTRATOR Possesses over 19 + years of experience assisting clients with administering their Labor Compliance Programs, performing regulatory compliance, Labor Compliance audits and investigations and Community Benefits Agreement and/or Project Labor Agreements applications, Skilled and Trained Workforce, HUD Section 3, and CDBG. Conducted several complex prevailing wage audits and Union Grievances, performed settlements and hearings before the Department of Industrial Relations and aided in arbitration procedures. Assisted in drafting Labor Compliance Manuals and Labor Compliance Operating Procedures Manuals. Established industry relationships with the contracting community, labor compliance program legal representation, and key members of the local building trades’ community, apprenticeship programs and local Awarding Agencies. Larry has extensive experience in job placement case management, local hire initiatives, Project Labor Agreements (PLA), and Labor Compliance Program administration and processes, inclusive of securing letters of assent, workforce hiring affidavits, State Labor Code, Federal Davis Bacon, and Related Acts requirements. He has amassed a wealth of knowledge and practical experience in the day-to-day enforcement of PLAs and Labor Compliance Programs. He proficiently conducts pre -bid/pre-construction meetings and proactively instructs contractors on how to correctly complete certified payroll re cords and meet many other reporting requirements. Larry has performed these tasks on numerous public agency projects, including the California HighSpeed Rail $64 billion capital improvement project.
Project Manager City of Anaheim, City of Long Beach, City of Corona City of Pasadena, LACMTA, Metrolink
Oversee Labor Compliance Department daily operational duties, PLA administrative tasks, and Labor Compliance Project Close -Out. Work with the various Departments on the multiple construction delivery methods utilized by the Client, including Design/Build, Design Bid Build, etc. Review project audits and CPR submissions and prepare and issue Discrepancy Notices to Contractors on behalf of the Labor Compliance Department. Work with Project Labor Agreement (PLA) noncompliant Contractors, to the extent of req uesting the withholding of payments and issuing Notices of Non- Compliance (NONC). Assist with the oversight of Jurisdictional Issues. Participate in Pre-Job and Post- Award meetings and present PLA, Labor Compliance Program, and other applicable regulatory requirements to Contractors. Serve as the neutral party for the processing, scheduling, and facilitating Union and Contractor Grievances and Arbitration hearings. Input and track personnel into Local Hire Database and confirm the placement of At -Risk wor kers. Finalize and publish report quarterly.
Maintain relationship with Building trades, including the facilitation of Joint Labor -Management Meetings, PLA interpretation meetings, legislation, and ad-hoc meetings. Respond to Department of Industrial Relations complaints and prepare and issue Districts Annual Labor Compliance Program Report.
Labor Compliance Officer/Senior Compliance Analyst, City of Long Beach and Long Beach Water Department, Long Beach, CA*
Responsible for compliance monitoring and oversight of all Compliance Analysts assigned to the City's HUD Section 3, Davis-Bacon and Related Acts, Labor Compliance (State and Federal Prevailing Wage), coordinating CBA/PLA with City Consultant, SBE and DBE requirements for various projects. Issues Monthly Labor Compliance Discrepancy Notices, conducts Worker Field Interviews, maintains CPR
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
31 Tracking spreadsheets and Deficiency Logs and maintains both electronic and hard copies of Contractor Forms and Certified Payroll Records throughout the project and for close out. Provides City staff, construction management consultants and contractors wit h technical support regarding labor compliance forms and federal and state prevailing wages, and clarifies reporting processes and procedures.
Prepared and presented the Labor Compliance checklist and contractor packet at preconstruction meetings, and assisted City staff in transitioning new and approved construction projects to their new electronic payroll system, LCPtracker.
Labor Compliance Manager/Labor Compliance Deputy III, Southern California Regional Rail Authority (SCRRA), Los Angeles, CA
Had lead responsibility for contractor compliance monitoring, client reporting and ensuring proper allocations to meet client needs. Provided technical assistance for the proper completion of required forms, the monitoring of contractor compliance requirements with the California Labor Code, Federal Regulations, Public Works Manual and related conformed contract provisions. Monitored the intake, review and audit of all CPRs submitted by each contractor, developed discrepancy notices and conducted on-site field interviews and observations.
Labor Compliance Deputy III, City of Long Beach, Long Beach, CA* Had lead responsibility for contractor compliance monitoring, client reporting and ensuring proper allocations to meet client needs. Provided technical assistance for the proper completion of required forms, the monitoring of contractor compliance requirem ents with the California Labor Code, Public Works Manual and related conformed contract provisions. Monitored the intake, review and audit of all CPRs submitted by each contractor, developed discrepancy notices and conducted on- site field interviews and observations.
Labor Compliance Manager/Labor Compliance Deputy III, California High Speed Rail Authority Had lead responsibility for contractor compliance monitoring, client reporting and ensuring proper allocations to meet client needs. Provided technical assistance for the proper completion of required forms, the monitoring of contractor compliance requirements with the California Labor Code, Community Workforce Agreement, Public Works Manual and related conformed contract provisions.
Monitored the intake, review and audit of all CPRs submitted by each contractor, developed discrepancy notices and conducted on-site field interviews and observations.
Labor Compliance Manager/Labor Compliance Deputy III, City of Corona, Corona, CA Had lead responsibility for contractor compliance monitoring, client reporting and ensuring proper allocations to meet client needs. Provided technical assistance for the proper completion of required forms, the monitoring of contractor compliance requirem ents with the California Labor Code, Public Works Manual and related conformed contract provisions. Monitored the intake, review and audit of all CPRs submitted by each contractor, developed discrepancy notices and conducted on- site field interviews and observations.
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
32 Labor Compliance Officer/Technician, Los Angeles Unified School District (LAUSD), Los Angeles, CA* Provided supervision, work direction and participated in monitoring, investigating and reporting on the labor practices of contractors and subcontractors engaged in construction work for LAUSD, determining compliance with District policies and procedures and State of California laws and regulations. Served as a liaison among the District and the State Division of Labor Standards Enforcement, trade unions, and other interested parties relative to prevailing wage laws regarding public works. Received and inve stigated complaints/allegations of possible State Labor Code violations and determined the amount of wages and penalties due for noncompliance. Responded to technical questions regarding prevailing wage rates and complaint processing requirements from contractors, subcontractors and complainants and recommended solutions to minor complaints regarding Labor Code violations. Monitored receipt of wages and penalties paid by out-of-compliance contractors and reconciled account balances. Conducted training regarding prevailing wage violation policies, coordinated meetings and hearings with the Labor Compliance Officer, Contract Compliance officer, contractors, complainants and preservation and community groups regarding prevailing wage violation issues. Provided work direction and training to clerical and technical staff for specific functions related to the Districts Labor Compliance Program and computer and software applications for records maintenance.
Labor Compliance Technician II, Perceptive Enterprises, Inc., Los Angeles, CA* Provided supervision, work direction and participated in monitoring, investigating and reporting on the labor practices of contractors and subcontractors engaged in construction work for LAUSD, determining compliance with District policies and procedures and State of California laws and regulations. Served as a liaison between the District and the State Division of Labor Standards Enforcement, trade unions, and other interested parties relative to prevailing wage laws regarding public works. Received and investigated complaints/allegations of possible State Labor Code violations and determined the amount of wages and penalties due for noncompliance. Responded to technical questions regarding prevailing wage rates and complaint processing requirements from contractors, subcontractors and complainants and recommended solutions to minor complaints regarding Labor Code violations. Monitored receipt of wages and penalties paid by out-of-compliance contractors and reconciled account balances. Conducted training regarding prevailing wage violation policies, coordinated meetings and hearings with the Labor Compliance Officer, Contract Compliance officer, contractors, complainants and preservation and community groups regarding prevailing wage violation issues. Provide d work direction and training to clerical and technical staff for specific functions related to the Districts Labor Compliance Program and computer and software applications for records maintenance.
*Project completed under previous employer
Education: Computer Engineering, Saint Louis University, Baguio City Philippines
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
33 SHARRON DEARBORN, ASSISTANT CWA/PLA COORDINATOR, LABOR COMPLIANCE,
ADMINISTRATOR
Sharron Dearborn is a nationally recognized expert who possesses over 40 years’ direct experience in the construction industry, developing, negotiating, administering job placement case management programs, local hire initiatives, monitoring, and reporting of Project Labor Agreements (PLA/CWA), Labor Compliance and DBE Programs in accordance with the California Labor Code and Federal Davis Bacon and Related Acts on small, mid - sized and mega projects. Ms. Dearborn’s broad experience includes overal l accounting functions for project administration and corporate office duties. Her recent experience includes labor compliance officer, office engineer, field manager of accounting, and facilities manager on large design -build projects for the Construction Engineering Management Team. Ms. Dearborn’s expertise extends to working for public agencies and contractors/consultants, with emphasis on labor compliance, prevailing wage rates and law, accounting, job cost, document control, and facilities management.
Ms. Dearborn has worked closely with the Client in change order/extra work orders and final claim negotiations. Additionally, she has worked as a Labor Compliance Officer, Field Accountant, Office Engineer, and Radiation Safety Engineer. Having worked on the awarding agencies side and Contractor side has afforded Ms. Dearborn to demonstrate her leadership skills in this industry.
DBE-Labor Compliance-PLA Officer/Jobs and Outreach Coordinator:
Los Angeles County Metropolitan Transportation Authority (Los Angeles County Metropolitan Transportation Authority), Southern California Regional Rail Authority (Metrolink), Walsh/Shea Corridor Constructors (Los Angeles County Metropolitan Transportation Authority – Crenshaw/LAX Line), City of Corona, San Bernardino Community College District (SBCCD), California Department of Transportation (Caltrans), Riverside Community College District (SBCCD), Western Riverside County Regional Wastewater Authority (WRCWRA), City of Corona Department of Water and Power, Metrolink 53 Grade Crossings and 4 Terminal Upgrades in Orange County (Metrolink), Colton Flyover Project (AECOM/SANBAG/CALTRANS), I -210/I-10 Improvement Project (LAN Engineering/SANBAG), Eastern Transportation Corridor (EBASCO (Raytheon) (Washington Group), J.V.).
Responsible for monitoring the Community Workforce Agreement (CWA), associated local hire programs, and Labor Compliance Programs (LCP). Responsibilities included coordination with contractors and unions to ensure compliance with CWA and local hire initiatives, dispatch processes, and wage compliance with the California Labor Code Federal Davis -Bacon and Related Acts requirements. Additional responsibilities include tracking/reporting attainments relative to the Local Hire/At-Risk Goa ls and conducting Non-C ompliance/Discrepancy Notices and Compliance closeout reports. She is also experienced in conducting direct contact and outreach to trade -specific contractors, securing employment opportunities for local and at -risk residents, conducting presentations and workshops pertaining to Local Hire/At -Risk goals/requirements according to the Community Workforce Agreements ( CWA). Additionally, Sharron is experienced in responding to contractors’ telephone inquiries and requests for additional manpower on construction sites. She routinely conducts, prepares, and tracks weekly status reports and field audits and attends weekly construction meetings to assist contractors in meeting CW A requirements/goals. She possesses experience in developing an Intern program where students are recruited and placed in internships with local construction and design businesses or indentured into trade apprenticeship programs.
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
34 Sharron has extensive experience in conducting Pre -Bids/ Job-Start Meetings discussing federal and state laws requirements pertaining to General and Trade Specific Contractors. She has prepared and submitted non- compliance reports to the Department of Industrial Relations and recommended levied penalties to the contractors for violations of state labor codes. She has participated and represented at various construction industry outreach and contracting events on behalf of clients, including presentations at meetings as needed.
• PLA/Collective Bargaining Agreement negotiation and administration • Targeted Business and Worker program development and administration • On-going DBE and Labor Contract Compliance Monitoring and Enforcement. • Development of the Pre-Construction Conference Materials and Handbook. • Updated the DBE, EEO, and Labor Compliance Program Manual and bid specifications. • DBE Goal Development, commitment, and attainment tracking and reporting. • DBE Outreach and Technical Assistance.
• Work with Design-Builder and Agency to track Good Faith Efforts. • Developed DBE reporting models to facilitate contractor compliance. • Develop and implement a DBE Performance Plan & Subcontracting Plan. • Develop the DBE Program.
• Provision of ongoing in-service staff training and development. • Perform Management Review and develop training materials and Project Management Plan for Labor Compliance Services.
• Facilitation of hearings regarding appeals and adjudication cases; • Representation of clients before administrative, legal hearing entities; and • Liaison with Federal, State, and local government enforcement/regulatory agencies. • Administer all aspects of Project Labor Agreements (PLA), as applicable.
Outreach Coordinator: Playa Vista Jobs Opportunity and Services (PVJOBS) Responsibilities consisted of direct contact and outreach to trade -specific contractors for the Los Angeles Community College District’s Westside region campuses. The primary goal was to secure employment opportunities for local and at- risk residents, cond ucting presentations and workshops pertaining to Local Hire/At-Risk goals/requirements according to the Project Labor Agreement (PLA).
Additional responsibilities included: responded to contractors’ telephone inquiries and requests for additional manpower on construction sites. Conducted, prepared, and tracked weekly status reports and field audits, attended weekly construction meetings to assist contractors in meeting PLA requirements/goals. Worked on developing the LACCD Interns program where students of the District were recruited and placed in internships with local construction and design businesses or indentured into trade apprenticeship programs.
Education: Bachelor of Science in Business Administration, University of Phoenix, AZ.
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
35 MARISA VILLICANA , ASSISTANT PLA COORDINATOR, LABOR COMPLIANCE,
ADMINISTRATOR
Possesses over 2+ years of experience assisting clients and contractors with managing their Community Workforce Agreement (C WA)/Project Labor Agreements (PLA) applications, Labor Compliance Programs, performing regulatory compliance, Labor Compliance audits and investigations, HUD Section 3, and Community Development Block Grants (CDBG) and administering their compliance software such as LCPtracker and eComply. Conducts prevailing wage audits and Union Grievances, and aids in arbitration pro cedures with the Building Trades and Awarding Agencies. Established industry relationships with the contracting community, labor compliance p rogram legal representation, and key members of the local building trades community, apprenticeship programs and Awarding Agencies.
Compliance Deputy II, Padilla & Associates, Inc. (Current) Responsible for monitoring projects to ensure that applicable regulatory compliance such as CWA/PLA, Davis-Bacon and Related Acts, Labor Compliance (State and Federal Prevailing Wage ), CDBG/HUD Section 3, SBE and DBE requirements are adhered to by Awarding Agencies and by Contractors. Issue Monthly Labor Compliance Discrepancy Notices, conduct Worker Field Interviews, maintain CPR and Project Tracking spreadsheets and Deficiency Logs, verify CPR uploads into the DIR ECPR website, and preserve both electronic and hard copies of Contractor Forms and Certified Payroll Records throughout the project. Provide Awarding Agency, Construction Management Consultants and Contractors with technical support regarding labor compliance forms, federal and state prevailing wages, LCPtracker, and request for clarifications to reporting processes and procedures.
Prepare and present the CWA and Labor Compliance Pre -Job Packets at preconstruction meetings attended by the affected Contractor/s, Building Trades, Client Staff and Consultants.
Provide training to Client staff, Consultants and Contractors in transitioning new and approved construction projects with their new electronic payroll system such as LCPtracker, eComply and ECAT.
Perform other duties as required.
EDUCATION
California State University of Los Angeles
Bachelor of Arts Degree in Political Science, Option General Studies
Pasadena City College Pasadena
Associate Degree in History and Behavioral Sciences Major
PADILLA & ASSOCIATES, INC.
REQUEST FOR PROPOSAL: COMMUNITY WORKFORCE
AGREEMENT (CWA) ADMINISTRATION SERVICES 2024
36 RFP ADDENDUM 1