City of Anaheim
DEPARTMENT OF PUBLIC WORKS
200 S. Anaheim Blvd., Suite 276
Anaheim, CA 92805
Tel: (714) 765-5176
Fax: (714) 765-5225
www.anaheim.net
October 15, 2024
NOTICE TO ALL BIDDERS
RE: Crescent, Broadview, & Victor ia Sanitary Sewer Improvement Project
RCP#2024-22274
Account No. 592-412-I805-7809, 211-412-I805-7809
ADDENDUM NO. 1
The following are changes to the contract documents and special provisions for the above referenced project:
THE PROPOSAL DUE DATE IS THURSDAY, October 24
th, 2024 AT
2:00 P.M.
1. RFP: Proposal due date on RFP page 2
Proposal due date on RFP page 2 has been modified to reflect the accurate due date of October 24th, 2024, at 2:00pm.
2. RFP: Language modified
Page 17 of the RFP clarifies which forms should be included and excluded from the 20-page limit of the proposal.
3. Q&A:
Received 09/26/2024: Will the City or th e GC be awarding the geotechnical engineering, testin g and inspections potion of this project?
RESPONSE: The City will not be awarding a portion of this project. The City’s inte nt is to contract the entire project to a single firm as st ated in the RFP language for this project under PROPOSAL TERMS AND
CONDITIONS Section II.D. “The City intends to contract
with a single firm PER EACH PROJECT and not with
multiple firms doing business as a joint venture."
Received 09/28/2024: Can we submit a proposal for ONLY the geotechnical engineering portion of the scope of work? (Our firm is pre-qualified with the City of Anaheim to provide these services).
RESPONSE: No. Per language in this RFP under PROPOSAL TERMS AND CONDITIONS Section II.D. “The City intends to contract with a single firm PER EACH PROJECT an d not with multiple firms doing business as a joint venture.”, theref ore a bid of only a portion of this project does not fit the City’s intent.
Received 10/04/2024: Could you please confirm the due date for the fee proposal? The RFP shows a due date of 10/31, but PlanetBids shows a due date of 10/24. Thank you.
RESPONSE: The proposal due date is October 24, 2024 @ 2:00pm as stated on Page 1 of this RFP. A forthcoming addendum will address the discrepancy noted on page 2 of this RFP.
Received 10/08/2024: We are requesting the As-Builts for the project area. Can those be made available?
RESPONSE: Submit and Official Reco rds Request with Anaheim Public Works and Anaheim Public Utilities.
Received 10/09/2024: Will Anaheim utilize any state or federal funds for the project?
RESPONSE: No state or federal funds will be utilized by the City for this project.
Received 10/10/2024: There is a discrepancy between the RFP and the contract regarding liquidated damages provisions for the Consultant . Can you provide clarification on the discrepancy?
RESPONSE: The liquidated damages ($150/day) in the RFP applies to the Design Consultant to ensure that the schedules are met. The
liquidated damages in the Exhibits st ates "Contractor shall pay to the City, or have withheld from monies due it, the sum of $1,000." is for the Contractor (construction) and so th is does not apply to the Design Consultant. The Exhibit aims to guide the Design Consultant on the necessary level of effort during the project's design phase, hence the title "Instructions for Spec Preparer." The guidelines in this exhibit will assist the Design Consultant in accurately recalculating the liquidated damages to be included in the contract documents.
Received 10/10/2024: Does the City anticipate the project would require NEPA or Mitigated Negative Declaration (MND) per Section V, Item 16, or would it likely be sufficiently covered by a Ca tegorical Exemption (Cat Ex) with supporting technical analyses?
RESPONSE: The City is funding this project with city funds, so CEQA, not NEPA applies. Additionally, the City believes it will be considered a categorical exemption, therefore eliminating the need for any technical analysis.
Received 10/10/2024: How recent are the City CCTV videos indicated in Section V, Item 8,? Do the CCTV videos also include Broadway Street and Brookhurst Street sewers?
RESPONSE: The CCTV is from May 2020. The CCTV does include Brookhurst street sewers, but not Broadway Street.
Received 10/11/2024:
1. Can you please confirm the following dates and information related to this pursuit:
•Deadline for Requests for Information: Thursday , October 17th, 2024 @ 2:00 PM.
•Proposal Due Date: Thursday, Oc tober 24, 2024 @ 2:00 PM via PlanetBids.
•Fee Proposal: No later than 2:00 PM (PST) October 31st, 2024 via mail, hand delivery, or sent by courier.
2. Is CCTV available for the segments shown in exhibit A?
3. Page 18 of the RFP mentions that th e cover letter must be wet signed.
Can you confirm that the cover letter needs to be wet signed even with the format of submittal being electronic?
4. The RFP mentions that the “Designa tion of Sub-Contractors Form” is excluded from the max 20 page count. Are all forms excluded from the page count requirements (e.g., Exhibits E, F and I)?
RESPONSE: The proposal due date is October 24, 2024 @ 2:00pm as stated on Page 1 of this RFP.
1. Deadline for Requests for Info rmation: Thursday, October 17th, 2024 @ 2:00 PM.
2. Fee proposal shall ONLY be sent via mail, hand delivered, or sent by courier no later than 2:00 PM (PST) October 24th, 2024
3. CCTV is not available for all se gments, only portions of the segments shown Exhibit A.
4. All other exhibits (if not listed as included) are excluded from the 20 pages maximum.
Received 10/15/2024: Is construction part of the 18-month schedule for this project? Or does the 18-month schedule end at completion of the bid documents?
RESPONSE: The 18-month schedule is solely for completing the design phase and does not include the bid period. All submittal reviews at various milestones, as well as all design-related tasks, must be allocated within this 18-month schedule. Given the urgency, a shorter schedule would be beneficial, provided that quality and safety are not compromised. This addendum has addressed the discrepancies noted in the RFP.
THE PROPOSAL DUE DATE IS THURSDAY, October 24
th, 2024 AT 2:00
P.M.
Sincerely,
Yvonne Dake-Okewole
Project Manager
The bidder shall acknowledge receipt of th is addendum by signing and enclosing this form in his/her bid package submitta l. Failure to do so may result in a disqualification of this bid.
Signature Date
Company
Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
REQUEST FOR PROPOSAL (RFP)
FOR
CRESCENT, BROADVIEW, & VICTORIA SANITARY SEWER
IMPROVEMENTS
ACCOUNT NO.: 592-412-I805-7809, 211-412-I805-7809 (RCP 2024-22274)
CITY OF ANAHEIM
Public Works Department
200 S. Anaheim Boulevard, Suite 276
Anaheim, CA 92805
David K. Mori, Esq., P.E.
Engineering Manager
Approved for Release:
Carlos Castellanos, P.E.
City Engineer
Public Works Department
Yvonne Dake-Okewole
Project Manager
(714) 765-4913
[email protected]
KEY RFP DATES (Subject to change at discretion of City):
Issue Date: Thursday, September 26th, 2024 Deadline for Requests for Information: Thursday, October 17th, 2024 @ 2:00 PM Proposal Due Date: Thursday, October 24, 2024 @ 2:00 PM Proposal Reviews (week of): Monday, October 28th, 2024 Presentation/Interviews, if necessary (week of): Monday, November 4th, 2024
Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
NOTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that proposals will be receiv ed from qualified firms for the following Sanitary Sewer Study Project:
RCP No. 2024- 22274: Crescent, Broadview, & Victoria Sanitary Sewer Improvement Request for Information (RFI’s) to this Request for Proposal (RFP) will be accepted until Thursday, October 17th, 2024 at 2:00 PM. Proposals received after this date/time will not be considered. It is the responsibility of the Cons ultant to ensure that any proposals submitted have sufficient time to be received by the City of Anaheim prior to this proposal due date and time.
Proposals shall ONLY be uploaded or sent electronically through PlanetBids.
Proposals shall NOT be sent via telegraphic, mail, e-mail or facsimile. Fee proposal shall ONLY be sent via mail, hand delivered, or sent by courier no later than 2:00 PM (PST) October 24th, 2024 Mark envelope with the following “Sealed Bid, Do Not Open With City Mail”. Please send the Fee Proposal to the following address:
“SEALED PROPOSAL FOR
CRESCENT, BROADVIEW, & VICTORIA SANITARY SEWER
IMPROVEMENTS”
City of Anaheim
Public Works Department, 2nd Floor
200 S. Anaheim Boulevard, Suite 276
Anaheim, CA 92805
Attn: Yvonne Dake-Okewole, Project Manager
All notificati
ons, updates and addenda will be available online and can be accessed on PlanetBids at:
https://vendors.planetbids.com/portal/14424/bo/bo-detail/121286 Consultants shall be r
esponsible for registering onto PlanetBids to obtain information regarding this solicitation. Failure to acknowledge the required addenda may result in a determination of a nonresponsive proposal.
Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
CITY OF ANAHEIM
REQUEST FOR PROPOSAL
FOR
CRESCENT, BROADVIEW, & VICTORIA SANITARY SEWER
IMPROVEMENTS
TABLE OF CONTENTS
I. INTRODUCTION
II. PROPOSAL TERMS AND CONDITIONS
A. EXAMINATION
B. PROPOSAL VALIDITY
C. PRE-CONTRACTUAL EXPENSES
D. JOINT OFFERS/SUBCONSULTANTS
E. TIME OF PERFORMANCE:
III. INSTRUCTIONS TO CONSULTANTS
A. CITY RESPONSIBILITIES
B. CONSULTANT RESPONSIBILITIES
C. REQUEST FOR INFORMATION OR CLARIFICATION
D. ADDENDA
E. LICENSE & PERMITS
F. INSURANCE
G. CITY RIGHT TO REJECT
IV. BACKGROUND AND DESCRIPTION OF PROJECT
V. GENERAL PROJECT REQUIREMENTS AND SCOPE OF WORK
VI. SERVICES TO BE INCLUDED
VII. SUBMITTAL REQUIREMENTS
A. GENERAL
B. PROPOSAL CONTENTS
1. STATEMENT OF QUALIFICATIONS
2. PROJECT MANAGEMENT
3. LEVEL OF EFFORT BREAKDOWN
C. FEE PROPOSAL
VIII. GENERAL INFORMATION
IX. INFORMATION/SERVICES TO BE FURNISHED TO THE SELECTED CONSULTANT BY THE CITY X. CONSULTANT SELECTION
XI. IMPLEMENTATION
A. KICK-OFF MEETING
B. NOTICE TO PROCEED
C. PUBLIC RECORDS
XII. RIGHT TO REJECT ALL PROPOSALS
XIII. EXHIBITS
EXHIBIT A: PROJECT LOCATION
EXHIBIT B: CITY OF ANAHEIM SURVEY STANDARDS
EXHIBIT C: FEE PROPOSAL DELIVERY
EXHIBIT D: CITY HALL CONTACT PROCEDURES
EXHIBIT E: CONFLICT OF INTEREST
Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
EXHIBIT F: DESIGNATION OF SUB - CONTRACTORS
EXHIBIT G: INSURANCE
EXHIBIT H: SAMPLE STANDARD AGREEMENT
EXHIBIT I: NONCOLLUSION DECLARATION
EXHIBIT J: PROJECT REFERENCES
EXHIBIT K: CITY BOILERPLATE SPECIFICATION
Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
CITY OF ANAHEIM
REQUEST FOR PROPOSAL (RFP)
FOR
CRESCENT, BROADVIEW, & VICTORIA SANITARY SEWER
IMPROVEMENTS
I. INTRODUCTION
Nature of Work:
The City of Anaheim (City) is seeking a consult ant to provide options and recommendations for the best solution for the following Sanitary Sewer Improvement Project as shown in Exhibit A.
RCP No. 2024-22274: Crescent, Broadview, & Victoria Sanitary Sewer Improvement
The City is seeking a highly qualified firm that offers the technical expertise to research different cost effective and efficient design alternatives for the successful project de livery of the Crescent, Broadview, & Victoria sanitary sewer improvement project. This wo rk effort should identify the best solution, alignment, utilities affected, outside agencies impacted and cost.
Number of Proposals and Signature:
One project specific proposal sha ll be signed by a company official with the power to bind the company and submit to the Cit y of Anaheim duly completed Exhibits E, F and I . One (1) Fee Proposal for the project shall be submitted in a separate s ealed envelope labeled with the corresponding RCP No. and Project Title.
Refer to Section VII. SUBMITTAL REQUIREMENTS subsection B, inclusive and part of this RFP for additional information.
Prevailing Wages:
In accordance with the California State Labor Code, prevailing wage rates apply. Copies of the prevailing rate of per diem w ages are on file with the Public Works Department and shall be made available to any interested party on request.
Department of Industrial Relations Compliance:
This project is subject to compliance monitori ng and enforcement by the Department of Industrial Relations. No contractor or s ubcontractor may be listed on a propos al for a Public Works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
No contractor or subcontractor may be awarded a contract for public works on a Public Works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
Designation of Subcontractors’ form (Exhibit F), attached with this Request for Proposals shall be completed and submitted with the Proposal. Failure to submit the form may be deemed as non-responsive and may be just cause for the rejection of the proposal.
Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
‘Contractor or subcontractor’ means a firm, cor poration, partnership, or association who will be substantially responsible or will engage in the perfo rmance of any contract for public works project, subject to labor compliance program as determined by the Department of Industrial Relations.
Conflict of Interest Compliance:
Conflict of interest is governed by The Political Reform Act (G overnment Code Sections 81000- 91014) and Government Code Section 1090, per Exhibit E. The Consultant shall complete, sign and return this form with the Proposal. Failure to submit the form may be deemed as non- responsive and may be just cause for the rejection of the proposal.
II. PROPOSAL TERMS AND CONDITIONS
By submitting a Proposal, the Consultant ack nowledges that they have thoroughly examined and accepted the Terms and Conditions of this RFP as described below:
A. EXAMINATION: Consultant acknowledges t hat they have thoroughly examined and become familiar with the services and responsibilities required by this RFP and that the Consultant is capable of effectively and efficiently performing quality work to achieve the City’s objectives.
Any attachments referenced herein or any inte rpretations, clarifications, or amendments subsequently posted in relation to this RFP are fully incorporated.
B. PROPOSAL VALIDITY: Services, pricing, and warranties indicated in the Consultant’s Proposal must be valid for a period of one hundred and twenty (120) calendar days after the submission of the Proposal.
C. PRE-CONTRACTUAL EXPENSES: The City shall not, in any event, be liable for any pre- contractual expenses incurred by Consultants in the preparation of its proposal.
D. JOINT OFFERS/SUBCONSULTANTS: Where tw o or more Consultant s desire to submit a single Proposal in response to this RFP, they should do so on a prime-subconsultant basis.
The City intends to contract with a single firm PER EACH PROJECT and not with multiple firms doing business as a joint venture. If subconsultants are used, the Consultant shall provide the same assurances of competence for the subconsultant plus the demonstrated ability to manage and supervise the subcontracted work. The provisions of the Agreement shall apply to all subconsultants in the same manner as the Consultant.
E. TIME OF PERFORMANCE:
1. The City and Consultant recogni ze that time is of the essence as to this project and that City may suffer damages which are difficult to determine and accurately specify, such as lost grant funds, additional c ontract administration expenses , if the Services are not completed within the time specified in the approved Project Schedule. Consultant and City agree to liquidate damages with respect to Consul tant's failure to achieve completion of the Services within the times provided in t he Project Schedule. Consultant acknowledges and agrees that the liquidated damages are intended to co mpensate City solely for Consultant’s failure to meet the deadline for completion and shall not excuse Consultant Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
from liability from any ot her breach, including any failure of any of the work to conform to any requirements provided by local, state or federal laws, rules and regulations.
2. In the event that Consultant fails to achiev e completion of the work within the time frame designated in the Project Schedule, Consultant agrees to pay City the following: $ 150 per day for each calendar day that completion of the work is delayed.
3. Consultant acknowledges and agrees that the foregoing liquida ted damages have been set based on an evaluation by City of damages that it will incu r in the event of the late completion of the work per the Project Sc hedule and Scope of Serv ices. Consultant and City agree that because of the nature of the Project it w ould be impractical or extremely difficult to fix the amount of actual damages incurred by City due to a delay in completion of the work. Accordingly, City and Consult ant have agreed to such liquidated damages to fix Consultant’s costs and to avoid later disputes. It is understood and agreed by Consultant that any liquidated damages pay able pursuant to this Agreem ent are not a penalty and represent a fair and reasonable estimate of compensation for losses to be incurred under the circumstances existing as of the effective date of this Agreement.
4. It is further mutually agr eed that City shall have the right to deduct liquidated damages against progress payments. In the event t he remaining unpaid Contract Amount is insufficient to cover the full amount of li quidated damages, Consultant shall pay the difference to City.
5. Permitting or requiring Consultant to continue and finish the Services or work, or any part thereof, after the deadline for completion shall not act as a waiver of City’s right to receive liquidated damages hereunder or any rights or remedies otherwise available to City.
6. The time period(s) specified for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultan t, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, pestilence, and other natural catastrophes, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, civil disturbance or disobedience, sabotage, restraint by court order or public authority and action or non-action by or inability to obtain the necessary authorization or approv als from any governmental ag ency or authority, and/or acts of any governmental agency, including City, which by th e exercise of due diligence such Party could not reasonably have been expec ted to avoid and which by exercise of due diligence has been unable to overcome, if Consultant shall within ten (10) days of the commencement of such delay notify the City’s Project Manager in writing of the causes of the delay. The City’s Project Manager shall ascertain the facts and the extent of delay and may extend the time for performing the Services for the period of the enforced delay if, in the judgment of the City’s Proj ect Manager, such delay is ju stified. The City’s Project Manager's determination shall be final and conclusive upon the Parties to this Agreement.
In the event of delay, however caused, Consultant's sole remedy shall be an extension of this Agreement pursuant to th is Section and Consultant sha ll not be entitled to recover damages against City.
Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
III. INSTRUCTIONS TO CONSULTANTS
A. CITY RESPONSIBILITIES
The City will provide requested info rmation in its possession relevant to preparation of required information in RFP. The City will provide only the staff assistance and documentation specifically referred to herein. The selected consultant shall follow the normal public records request process for all information.
B. CONSULTANT RESPONSIBILITIES
Point of Contact: The selected Consultant will a ssume responsibility for all services in its proposal. The selected Consultant shall identify a sole point of contact with the greatest knowledge regarding the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement.
The Consultant shall be responsible for collect ing and disseminating t he data, records, and documents in the preparation of all design documents.
The Consultant is expected to establish and maintain a close working relationship with City staff throughout the project.
The selected Consultant shall maintain the same Project Manager for the duration of the project, as specified in the approved pr oposal. In the event the authorized Project Manager terminates employment, the Consultant shall make a demonstrated and concentrated effort to maintain the Project Manager in the key managerial position, unless extreme conditions prohibit continuance.
Any substitution of the Project Manager will require written City approval. The Consultant shall perform no less than thirty percent (30% of the contra ct amount) of the work with its own work force.
Any changes in the scope of work resulting in a contract increase or decrease in fee shall be approved, in writing, by the City Engineer prior to the commencement of actual change of work.
No fee adjustment shall be allowed unless it is based on said prior written approval.
C. REQUEST FOR INFORM ATION OR CLARIFICATION
All questions or requested clarific ations shall be made in writing via the PlanetBids Portal. The consultants are prohibited fr om communicating with any City representative/employee/official/consultant/staff other than via the PlanetBids Portal. Only questions and answers responded to on PlanetBids or any addenda issued on PlanetBids will be a part of this RFP solicitation. Consultants may submit written questions concerning this RFP on PlanetBids per the Key RFP Dates on the title page. No responses shall be provided by the City for all questions received after the deadline date.
D. ADDENDA
Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
Any changes in the RFP from t he date of release to the due date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted in PlanetBids.
https://vendors.planetbids.com/portal/14424/bo/bo-detail/121286
E. LICENSES & PERMITS
The selected Consultant shall be required to obtain a City of Anaheim Business license within ten (10) business days of selection and must pr ovide a copy to the City Project Manager or designee prior to commencing any work in the City of Anaheim.
Additionally, the Consultant will be responsible for obtaining any and all licenses/permits required by the Scope of Work.
F. INSURANCE
The selected Consultant shall be required to maintain and comply with the insurance coverages, liabilities and provisions of the curr ent Standard Agreement or amendments. See Exhibits G and H.
G. CITY RIGHT TO REJECT
The City reserves the right to reje ct any or all submitted proposals when such rejection is in the interest of the City to reject the Proposal. Consultants are encouraged to ensure that they meet the prerequisites of the RFP, demonstrate understanding of the technical aspects of the project and provide a plan of approach , a record of success with past performances on similar projects, and ability to successfully manage the project including allocation of staff hours, timelines, milestones, utility c oordination, risk management strategies, and QA/QC. The City also reserves the right to waive any information and technicalities in the RFP.
All costs incurred in the preparation of the proposal, in the subm ission of additional information, preparation or attendance of an inte rview and/or in any other aspe ct of a proposal prior to the award of a written contract will be borne by the Consultant. The City will only provide the staff assistance and documentation specifically referred to herein, and will not be responsible for any other cost or obligatio n that may be incurred by the Consul tant. All proposals submitted to the City shall become the property of the City of Anaheim.
IV. BACKGROUND AND DESCRIPTION OF PROJECT
The project aims to increase capacity remove and eliminate inverted siphons and minimize ongoing maintenance costs in areas found to be deficient and overflow risks within the project limits. This project will also include improvements to the sidewalks and streets, etc. adjacent to the projects and affected by construction activities. Implementati on of this project will improve the overall performance, reduce maintenance costs, ensure capacity for future developments, and maintain the reliability of the sewer system. See Exhibit A.
Over the years, several secti ons of the pipes have experienced backups because of significant grease buildup. Additionally, spills have occurred due to the initial capacity limitations of the pipes.
Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
The project involves approximately 15,000 linear feet of piping, ranging from 8 inches to 12 inches (not including laterals). It cove rs the southern parts of Muller S t. and Crescent Way, sections of Lincoln Ave between Muller and Crescent, as well as Broadview St., Victoria St., Agate St., Empire St., Archer St., and Broadway. There is also a short segment on Penhall Way. The pipeline on Victoria St. is divided into four sections with vary ing flow directions. Each section discharges into separate pipes on Broadview St., Agate St., Empire St., and Archer St. The flows continue into siphons downstream of these streets, with each siphon discharging into Broadway.
V. GENERAL PROJECT REQUIREMENTS AND SCOPE OF WORK
The Proposal should reflect a thorough understanding of the City’s values and vision. Incorporating all the necessary guidelines, policies and requirements, all collectively complying with the West Anaheim Master Plan of Sanitary Sewers (WAMPSS) and related City of Anaheim Design Standards and Specifications.
All available related master plans of sanitary se wers are available in t he City’s website under the following link:
http://www.anaheim.net/583/Storm-Drainage-Sanitary-Sewer-Master-Plan
Exhibits A, B, C, D, E, F, G, H , I and J are included for reference.
The following is a general descrip tion of the anticipated services, project components, and tasks.
Relative to the project’s completion schedule (Secti on VI), Consultants are expected to submit a detailed work plan/approach, including schedule and specific work tasks, through the RFP submittal.
The selected Consultant will also be required to submit a final work plan to the City for approval prior to execution of a notice to proceed for the project.
The items of work presented should not be considered exhaustive. Consultants should expand the scope of work based on their experience and knowledge as they see appropriate and include these efforts as optional services.
Proposed services shall include, but are not limited to the following items:
1. The design may include siphons, jacking, bori ng, casing the sewer line, and sewer pipe bedding calculations as needed. Hydraul ic calculations for the exis ting and build-out sewer flows shall be included and substantiated by calculations.
2. Perform all necessary research to establish the precise location of all utilities based on the most recent available records.
3. The design may include siphons, jacking, bori ng, casing the sewer line, and sewer pipe bedding calculations if needed.
4. Perform all necessary research and send out reques ts to all utilities even when they have no franchise, and outside agencies to establish the precise location of all utilities based on the latest available records. Consultant shall keep a matrix of all Utility Companies contacted and their responses, including date and time. Perform potholing as necessary to determine feasibility of proposed solutions. Potholing should be surveyed by city forces; consultant shall be responsible Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
to coordinate. Submit a potholing report detailing the utilities found and not found and their 3- dimensional location. This report shall include all useful details such as pipe size, material, encasements, etc…
5. Develop all preliminary feasible alternativ e alignments and diversions from or into the selected sanitary sewer improvement. The alternatives should be evaluated further to determine their feasibility. All improvements are designed to address the recommended build-out sewer needs with the preferred design capacity. Current City capacity criteria of max d/D are 0.67 for pipes with diameters < 12” and 0.75 for pipes with diameters > 12”. The preferred City design capacity of max d/D are 0.5 for pipes with diameters < 12” and 0.6 for pipes with diameters > 12” if possible.
6. Provide field topographical survey work as required to identify the existing facilities like median islands, curb & gutter, sidewalk, right of way, water, sewer, street light/pull box, etc. The survey work shall comply with the City survey requirements listed in Exhibit B.
7. Provide Preliminar y Design Report (PDR):
a. Evaluate various construction methods (i.e. trenchless, open cut, pi pe bursting, etc.) and potential alignments.
b. Conduct a hydraulic analysis of the current piping system’s flow characteristics to evaluate alternatives and recommend the most efficient operational strategy. This analysis will explore options such as eliminating all four siphons and rerouting flows from Victoria to Brookhurst.
Since laterals are connected to the pipes le ading to the siphons, the analysis involving the options to eliminate the siphons will take into account the lateral flows being conveyed to Victoria.
c. Present a matrix of the different alternat ives in order of pref erence including cost comparisons of the different alternatives based on the current economic environment.
d. Recommend a preferred method and alignment.
e. The selected Consultant may be asked as an optional service to provide flow monitoring task.
All alternative alignments must be substantiated using flow monitoring (for at least 14 consecutive days) to determine the actual ex isting flow condition. The Consultant will determine hydraulically suitable locations to install flow monitors, calibrate and maintain the flow monitors, collect flow data, and prepare a comprehensive report about the findings.
Propose a “not-to-exceed” dollar amount.
All related design requirements needed for the preferred method and alignment shall be completely performed to warrant the feasibility of the recomm endation(s) made, including but not limited to redesigning/relocating conflicting utilities/facilities, etc.
8. The consultant will review the closed-circuit television (CCTV) videos provided by the City and generate a comprehensive condition assessment report of the pipes. This report will include, Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
but is not limited to, an overall summary of the pipe conditions, photos highlighting the locations of lateral connections, and identification of defects such as cracks and blockages, along with an assessment of their severity
9. No potholing to be done prior to 50% submittal of plans and specifications. Consultant shall utilize the services of Dig Alert to notify utility companies to mark locations of their underground utilities. Consultant to ensure all companies have marked their utilities. At PDR, Consultant to provide pothole services for all utility crossings and potential conflicts with other projects. At the 50% submittal of plans and specifications, potholing will be required to locate active and abandoned utilities within the project site. Potholes shall also identify the existing pavement structural section (thickness of asphalt concrete, Portland cement concrete, asphalt base, base materials, native, etc.). Potholing shall adhere to the City and other agencies permit requirements and per Item G of the General Information section VII, Page 14, inclusive of this RFP. The City shall issue a permit for work within the City’s Right-of-Way and the fee will be borne by the project at no additional cost to consultant. Note: All potholes in roadway shall include final restoration adhering to City’s Standards with hot-mix asphalt. The cost for hot-mix shall be included in the proposed fee for potholing. All work within the City Right of Way are subject to permit application and requirements. All USA marks shall be removed by the consultant at the end of potholing work. The cost of USA removal shall be included in the proposed price for potholing. Pothole permitting shall prepare and acquire approved plans showing pothole locations, duly dimensioned, referencing from known visible features. Traffic control plans shall be provided and approved prior to the permit issuance. In addition to the estimated potholes required to locate active/abandoned utilities within the project site as aforementioned, an additional five (5) days of potholing work (approximately thirty (30) potholes) shall be included in the proposal to address unforeseen underground field conditions. The use of this task budget requires the City’s Written Approval.
10. There are numerous pipelines, utilities and structures that may be in the path of the work.
Perform Utility Research to locate the buried utilities and conflicting structures. Identify and develop bypass plans for all utilities requiring temporary rerouting or relocation during construction activities.
11. Coordinate utility work with the City and a ll impacted agencies prior to developing the final alignment for the selected sanitary sewer improvements. Coordinate with all impacted stakeholders on scheduling, responsibility, costs, and permits necessary for any reconstruction/relocation of existing utilities. Prior to the 50% design submittal, the selected consultant shall provide an electronic format of the 50% submittal (.pdf format) to the City. An electronic copy of the 50% design submittals are to be sent to the City refer to EXHIBIT D (1 set of plans, 1 set of specifications, 1 cost estimate, and potholing data) and to be forwarded to all affected utility companies. Consultant shall prepare and maintain utility outreach and coordination log showing their efforts to acquire accurate existing facility locations and coordination during design.
12. The 50% design submittal shall include horizont al and vertical alignments, referenced from City Benchmark as herein attached with pertinent information to verify accuracy of design (i.e. inverts, slopes, stations, and others). Vertical alignment shall show all potential utility crossings based on potholing data. The selected consultant shall provide the city copies of all correspondence, including all pertinent data provided by the contacted utility companies in Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
electronic format (.pdf format). Conduct a 50% design workshop, as outlined in Item 13 below.
Provide a summary of the 50% design submittal review comments/responses and scanned red- lined plans in electronic format (.pdf format). The Consultant shall be required to create and submit a comment matrix log along with the resolution with each submittal.
13. During the 50% design workshop, the select ed consultant shall present a PowerPoint presentation that includes but is not limited to the following:
a. Project Background and Scope
b. Preliminary Design:
Recommendation that aligns with the goal as discussed in the RFP Alternatives taken into consideration and their analysis. Best Management Practices (BMP’s)
Pavement Comparisons (Asphalt Concre te (AC), Portland Cement Concrete (PCC), Porous Surfaces,)
Preferred design.
c. Technical Information.
Utilities/Cross Sections;
Depth of flow to Pipe Diameter Ratios (d/D)
Operations (various method(s) to complete preferred design) Traffic Control (Pedestrian, Service Pickups, Traffic, Ingress/Egress, etc...) d. Project Timeline
e. Project Cost
f. Risks Identified
g. Project Benefit ( Citywide/Neighborhood)
14. Following the 50% design works hop, the Consultant shall submit to the City Final PDR (50% Design) submittal, incorporating all comments from the 50% design workshop. The deliverables shall be native files for plans (Auto CAD) and if applicable specifications (MS word). The submittal must encompass all surveying field data used in the development of the plans. This includes, but is not limited to, detailed field notes and control points.
15. Provide coordinati on with the businesses and residents (private owners) affected by the improvements and obtain applicable permits from other public agencies and cities (as needed) such as the State of California Department of Transportation (Caltrans), Union Pacific Railroad (UPRR), Orange County Sanitation District (OCSD), City of Orange, County of Orange, Orange County Transportation Authority (OCTA), and other applicable permits as necessary.
16. Prepare plans, specifications and estima tes (PS&E) including all needed environmental documents (Notice of Exception, NEPA, Mitigated Negative Declaration, etc.) including but not limited to all applicable items discussed above, per the latest applicable codes, regulations and standards, as well as all re-design/relocation of all utilities and facilities that conflict with the final sewer alignment. Extra strength vitrified clay pipe (VCP) with compression joints shall be used for all pipe improvements, unless otherwise directed by the City.
17. Traffic control methods and plans:
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a. Shall conform to the requirem ents of the Manual of Uniform Traffic Control Devices (MUTCD) (latest editions) and Work Area Traffic Control Handbook (WATCH Manual) (latest editions) at a minimum. The Consultant shall work with the City’s Project Manager to coordinate work locations prior to submitting the plans for permitting.
b. Traffic Control Plans may be required for the following activity(ies) per the direction of the City’s Traffic Engineering (but is not limited to):
Surveying
Potholing
Soil Borings
Work within the City’s Right-of-Way
Additional field investigations as deemed necessary for this project
c. The Consultant is to incorporate the cost s/effort required to de sign, process, permit (goPost/EPR permit require ments at found here;
https://anaheim.eplansoftreview.com/#/login?portal=anaheim ), implement, and obtain approval(s) from key stakeholders (private, local, state, federal, etc…) necessary to safely and effectively complete the scope of work as outlined in the Request for Work Order Proposal (RFP) or other authorized work. The Consultant shall also be responsible for adhering to all the requirements in the EPR system for all submi ttals as required to obtain permit approval. The City shall issue a permit for work within the City’s Right-of-Way and the fee will be borne by the project at no additional cost to consultant. All work shall be included in the task for Traffic Control. Propose a “not-to-exceed” dollar amount.
18. Provide plans for City internal use, showing li mits of trench, street pavement, sidewalk, curb, curb & gutter, alley approach, etc., areas for estimate and inspection purposes.
19. Provide CAD drawings for City internal use, delineating limits of improvements or construction work including but not limited to trench, street pavement, sidewalk, curb, curb & gutter, alley approach, other hardscape/or landscape areas, etc… and other quantifiable areas/units for estimate and inspection purposes.
20. Develop a final alignment and grades for the selected sanitary sewer improvements. Provide soil borings for the selected project alignment. The depth of the borings shall be at least 3 feet deeper than the lowest required invert unless otherwise specified. The geotechnical report shall contain soil classification, in-place density, relative compaction, moisture content, sand equivalent, depth to groundwater (if any), soil stability related to trench excavation, shoring criteria, pavement section thickness (existing and proposed), and any other related recommendations. The soils report shall be reviewed and approved by a registered Geotechnical Engineer.
21. Coordinate utility work with the City and all impacted agencies prior to securing work approval for the final PS&E. Prior to the 90% design submittal, the selected consultant shall provide an electronic format of the 90% submittal (.pdf format) to the City. An electronic copy of Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
the final plans (90% submittal) shall be sent to the City, refer to EXHIBIT D, (1 set of plans, 1 set of specifications, and cost estimate) and to be forwarded to all affected utility companies. The consultant shall provide the City copies of all correspondence including all pertinent data provided by the contacted utility companies in electronic format (.pdf format). The Consultant shall ensure that the final design is compatible with all utilities in the project area to be installed, relocated, adjusted, or otherwise modified. A time assessment of any utility relocation should be incorporated into the construction schedule, as necessary. Provide a summary of 90% design submittal review comments/responses and scanned red-lined plans in electronic (.pdf format).
The project’s Special Provisions section shall include documents, reports/or data of comprehensive potholing, geotechnical borings, permits, applicable standards and necessary information for proper construction of the improvements. The Consultant shall be required to create and submit a comment matrix log along with the resolution with each submittal.
22. Prepare one (1) Final Corrected plan (100% s ubmittal) set on 24” X 36” sheets (Paper size 24” X 36”, Plot size 22” X 34”). Prior to the 100% submittal, the selected consultant shall e-mail this plan check set in electronic format (.pdf format). Hard copy set and PDF electronic version stored in a USB of the following shall be delivered to City Hall: a) One (1) set of bound specifications per the latest City specification format, b) One (1) set of plans, and c) One (1) set of cost estimate. Refer to EXHIBIT D for electronic application/submittals. The topographic survey work and plans shall be compatible with the City’s Computer Aided-Design standard format/system (AutoCAD Civil 3D 2013), and all other project documents in digital/electronic format shall be compatible with the City’s computer applications (MS Office, MS Project, etc.). In addition, the Consultant will be required to provide blue line/copy reproductions for reviews as needed. The Consultant shall be required to create and submit a comment matrix log along with the resolution with each submittal. Refer to EXHIBIT D for City Hall entry guidelines.
23. In addition to the various coordination efforts, the selected Consultant may be asked as an optional service to assist the City in partnerships to combine the efforts of these project(s) in developing a complete neighborhood philosophy may commonly referred to as “Green Neighborhood.” The goal is to establish partnership with other departments to maximize cost savings by combining other improvements (sidewalk, street, curb, curb and gutter, etc…) as part of the Final bid documents. The use of this additional partnership task requires the City’s written approval. Propose a “not-to-exceed” dollar amount.
24. If Public Outreach Meeting(s) is/are required, as an optional service, the selected Consultant shall provide full support to the City including providing all necessary resources to successfully implement the task as required by this RFP. Plan on two meetings. The use of this task budget requires the City’s written approval. Propose a “not-to-exceed” dollar amount.
25. Provide on-going support services as r equired during the bid/award phase for any questions/clarifications from the Contractor and/or any revisions that may be necessary due to unforeseen conditions. Assist City staff in the preparation of bidding/awarding documents.
Propose a “not-to-exceed” dollar amount.
26. Provide on-going support services as r equired during the construction phase for any questions/clarifications from the Contractor and/or any revisions that may be necessary due to unforeseen conditions including appropriate number of submittal reviews, construction observations and preparation of Record Drawing from As-Built information provided by the Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
contractor. Propose a “not-to-exceed” dollar amount.
27. Identify and provide coordinat ion with the businesses, residents (private owners) and Home Owners Association (HOA) affected by the improvements and provide contact information.
Identify applicable permits from other public agencies and cities (as needed) such as the State of California Department of Transportation (Caltrans), Union Pacific Railroad (UPRR), Railroad Agencies/Owners, Orange County Sanitation District (OCSD), City of Orange, County of Orange, Orange County Public Works, Orange County Flood Control District, Orange County Transportation Authority (OCTA), and other applicable permits as necessary.
28. Time is of the essence. The project sc hedule shall firmly conform to the following City schedule:
The Project shall be completed within eighteen (18) months after the Notice to Proceed is issued.
29. Monthly progress meetings wit h City Staff, including preparation of meeting agenda prior to every meeting, updated schedules, project reports and minutes of each meeting to subsequently follow each meeting.
30. Scheduling, notices and compilation of informat ion for distribution to the public. Coordination and attendance at Public Outreach meetings as required throughout all phases of the project including bidding and construction.
31. It is the Consultant’s responsibility to research, collect and verify all information such as existing records and documents including documents furnished by the City in order to complete the project(s) on schedule and within budget.
32. Consultant to prepare a Stat e Water Control Board, Division of Drinking Water Waiver (DDW) Waterworks Standards Main Separation request form to demonstrate and comply with DDW’s variance requirements. The Consultant will prepare a DDW package which will include supporting documentation as well as all locations within the project limit needing this variance, and the City will submit the DDW package for approval.
VI. SERVICES TO BE INCLUDED
Crescent, Broadview, & Victoria Sewer Improvement Project:
RIGHT-OF-WAY ENGINEERING. Right of Way (ROW) including Temporary Construction Easements (TCE) and Permanent Easements for each property requiring the need for the purposes of removal, demolition, constructi on and maintenance of improvements shall be identified for acquisitions. Portions of two lots on Victoria Street have been identified as needing to be acquired as permanent easement to facilitate the extension of the pipe from Victoria Street to Brookhurst Ave. The location of the land acquisition is shown on Exhibit A.
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All ROW issues/processes/procedures shall be performed by the selected Consultant. ROW services shall include Plot and legal description creation and correction for up to 3 review cycles by a licensed land surveyor in the state of California, appraisal services for the two lots in question including an appraisal report and up to 3 meetings, Escrow services for the two properties in question. The proposal shall include statements of qualifications for the ROW services, state any restrictions on the proposed ROW work and provide an all-inclusive proposed fee including all of the anticipated costs and clarification on what fees and services a professional ROW consultant, appraiser, escrow officer and surveyor do not anticipate needing that are not included. Proposer agrees that ALL reasonable, cust omary, easily anticipatable se rvices will be included in the proposal and any service not call ed out as excluded (that is r easonable, customary, and easily anticipatable) shall be included in the proposed fee.
VII. SUBMITTAL REQUIREMENTS
A. GENERAL
1. Deadline(s): Proposals are due to the City of Anaheim, at the date, time, and location set forth above in the Notice Inviting Proposals and Key RFP Dates.
2. Documents required as part of the Request for Work Order P roposal: Agreement Statement, Firm and Team Experience and Resumes.
B. PROPOSAL CONTENTS
All proposals shall be limited to a MAXIMUM of 20 pages, including the cover letter, appendices, charts, pictures, tables, schedule, and resource allocation table but excluding front and back covers, section dividers, addendum acknowledgements, fee proposal, and all other exhibits (if not listed as included) are excluded from the 20 pages maximum. With the exception of the Schedule and Resource Hour Allocation Table, which may be on single-sided Tabloid paper size (11”x17”), the Proposal shall be on single-sided Letter sheets (8.5"x11"). Font size shall be minimum 11-point Arial (standard).
By signing the Conflict of Inter est Form (included as E xhibit E), the Consultant declares and warrants that no Anaheim public official, or officer, or employee of the City has been or shall be compensated, directly or indirectly in connection with this proposal or any work connected with this proposal. The Conflict of Interest Form is not part of the page limit for the Proposal.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
No contractor or subc
ontractor may be listed on a proposal for a Public Works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
No contractor or subcontractor may be awarded a contract for a Public Wor ks project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. Designation of Subcontr
actors’ form attached as Exhibit F with
this Request for Proposals shall be completed and submitted with the Proposal. Failure t o Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
submit may be deemed non-responsive and may be just cause for the rejection of the proposal.
‘Contractor or subcontractor’ means a firm, corporation, partner ship, or association who will be substantially responsible or will engage in the per formance of any contract for Public Works project, subject to labor compliance program as determined by the Department of Industrial Relations.
Designation of Subcontractors( s) must be completed and included as part of the proposal.
Reference Exhibit F for information of the Subcontractor(s) to be included.
1. STATEMENT OF QUALIFICATIONS
a. Cover Letter: Proposals shall include a lett er that has been wet signed by a principal or authorized representative who can make legally binding co mmitments for the entity.
Include address, telephone, e-mail address, and type of business entity. b. Team Experience and qualifications: Inclu de resumes of project team/sub-contractors that outline their technical and design experience. At a minimum, this should include the project manager/principal agent, associates in charge when project manager/principal agent is unavailable, key personnel, firm si ze, and an organization chart identifying only those who will perform work for the proposed project and the percentage of each individual’s time devoted to this project. Please highlight the ability of the team to perform specific tasks included in the proposal. The project manager/principal agent shall be the primary contact person to represent your firm.
c. Technical Approach: Propos al shall include an outline which demonstrates the firm’s understanding of the scope of work. This outli ne should include specific techniques and anticipated approach, tasks necessary for successful completion, and suggestions or special concerns that the City should be made aware of based on preliminary field/record investigation.
d. Relevant Experience and Qualifications: Proposal shall include a list of all feasible/applicable types of projects which your firm or key per sonnel have completed within the last 5 years, including significant work with public agencies. Highlight a record of success by consultant and key personnel on similar work. Project information should include project description, year completed, and client name, along with a contact person, telephone number and email address.
e. Quality Assurance: Provide a description of the Consultant Quality Assurance and Quality Control process / procedures, and discuss t he Proposer’s approach to ensure quality work and an on-time product delivery. Discuss procedures in handling City plan check reviews and addressing these comments, av oiding redundancy in current subsequent and anticipated reviews.
2. PROJECT MANAGEMENT
Please present the plan for managi ng the project, this shall detail the work phases to be completed, the tasks to be accomplished and th e deliverables to be provided in order to Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
satisfy the Scope of Work (Section IV). Highlight the efforts required to successfully perform each task. Present how the consul tant is going to ensure the risk to the City is minimized.
Present strategies planned to minimize design duration. Present approach to ensure all tasks are completed. Present opportunities to streamline the design approach and reduce design duration
The Proposal shall additionally itemize services which are further required in the servicing of the account but may not have noted in this RF P as requirements. The Proposal shall name will title this section as ADDITIONAL SERVICES.
3. LEVEL OF EFFORT BREAKDOWN
In addition, provide a detail ed critical path schedule using the project milestones. The detailed schedule shall identify a ll pertinent tasks, time required to complete each task, milestones, time for City review (use fifteen ( 15) calendar days for eac h review), time for revising drafts, and tentative completion date to complete the design. The Consultant shall include a proposed bid and construction phase in the schedule.
Present a Resource Hour Allocation Table to show the amount of time allotted for the Project Manager, Project Engineer, and ot her team members for the project as well as the total estimated working hours propos ed to complete the project for the prime and all sub- consultants. Show only the num ber of the total estimated wo rking hours, not the dollar amount in the technical proposal. The proposed fee shall be submitted in a separate sealed envelope. Do not include the proposed fee in the electronic submittal. The proposed resources allocation shall match the schedule presented.
Highlight the proposed appr oach to streamline the work. Pr esent the benefit and risk to proposed streamlining. Highlight the anticipated savings and when key decision points will occur for the proposed approach.
C. FEE PROPOSAL
1. The Consultant’s fee proposal shall be submitted concurrently with the technical proposal, but in a separate sealed envelope, clearly labeled as “Fee Proposal.” This shall include the firm’s Standard Hourly Fee Schedule, and/or a Project Fee Schedul e where applicable and as outlined in the Scope of Work, clearly indicating the grand total and optional items. For the Fee Proposal Portion, an 11”x17” size paper will be accepted.
2. A “time and materials” not-to- exceed fee shall include reimbursable expenses as percentage of total fees. Separate subtotals for tasks listed in the Scope of Work (Section V). The proposal costs must be summarized by task, the services to be provided by the Consultant, the product of each task and the cost for each task. A list of fees and expenses, in cluding all incidental printing, photocopying and miscellaneous costs estimated to be accrued during the life of the contract must be provided in the reimbursable costs. A comp lete Work Breakdown Structure (WBS) and Earned Value Chart shall also be pr ovided and used to monitor monthly progress payments. Total proposed fees, including the consultant’s and any sub-consultant’s hourly rate Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
schedules, shall be submitted with the proposal in a separate sealed envelope. The schedule of fees will remain in effect fo r the duration of the project. T he selected Consultant will work with the City to come up with a Work Breakdown Structure and Ea rned Value Chart that fits the project needs.
3. All work is to be invoiced to the City in ac cordance with this proposal and the Agreement for Consultant Services. The City will make paym ents no more than once monthly on approved invoices up to the negotiated fee. Consult ant invoices shall include the list of tasks and subtasks (Work Breakdown Structure) corresponding to the same format as the cost summary submitted with the proposal, number of hours and dates worked, name and title of person. The invoice shall be reviewed and signed by the C onsultant’s Project Manager certifying its accuracy. The amount invoiced shall not exceed the amount shown in the Cost Summary, and Work Breakdown Structure for each phase of wo rk. Consultant shall not proceed with any additional scope items without an approved addendum executed by the City. An Earned Value Chart shall accompany each monthly invoice to track actual expenditures to projected expenditures, and earned value against planned progress. If the design is behind schedule or not on budget, a recovery plan shall also be s ubmitted with the invoice describing how the project will be put back on budget/schedule by the next monthly invoice or sooner. Consultant payments are contingent upon Consultant submitting bi-weekly project status report/schedule/WBS/earned value forms with each payment request.
4. In accordance with the Califor nia State Labor Code, prevailing wage rates apply. Copies of the prevailing rate of per diem wages are on file with the Publ ic Works Department and shall be made available to any interested party on request.
VIII. GENERAL INFORMATION
A. The proposal submitted by the Consultant is required to include all items contained in the RFP with respect to the services to be provided for the project, the scope of work described and information to be included in the proposal.
B. The proposal submitted by the Consultant shall not have any exclusions, conditions, or provisions applied to the item above (Section VII, Item A).
C. If either of the above two item s (Section VII, Items A and B) is not abided by, the City may deem the proposal as non-responsive.
D. The Consultant shall be responsible for colle cting and disseminating t he data, records, and documents in the preparation of all design documents.
E. The Consultant is expected to establish and maintain a close working relationship with City staff throughout the project.
F. All data, documents, or other products utilized/developed in the preparation of the studies, shall become property of the City upon completion of the project.
G. The Consultant will adhere to all permit require ment(s) as discussed in the foregoing relative sections for potholing, flow monitoring, geotechni cal, etc. obtained as per the scope of work Crescent, Broadview, & Victoria
Sanitary Sewer Improvement Project
described in the proposal. The proposed fee for eac h of these items shall include all work requirements from the permit(s) and shall not be considered additi onal cost item(s). For City permitting guidelines for the electronic application/submittals, refer to EXHIBIT D.
IX. INFORMATION/SERVICES TO BE FURNISHED TO THE SELECTED CONSULTANT BY THE CITY
A. All available related master plans of sanitary sewers are available on the City’s website under the following link:
http://www.anaheim.net/583/Storm-Drainage-Sanitary-Sewer-Master-Pla B. All available re lated digital base maps as requested.
C. City of Anaheim’s CAD Title Block and template.
D. City of Anaheim Project Specif ications General Conditions.
It is the Consultant’s responsibi lity to verify all information furnished by the City in order to complete the project on schedule and within budget.
X. CONSULTANT SELECTION
CRITERIA RATING GUIDELINES
Team Experience and Qualifications: Ability of the
consultants’ team to perform the specific tasks outlined in the RFP. Qualifications of specific Key personnel.
20 MAX
Technical Approach: The specific method and
techniques to be employed by the consultant on the
project or problem.
30 MAX
Firm’s Experience and Qualif ications: A demonstrated
record of success by the consultant on similar work
previously performed including past performances of the specific individuals who will work on the project.
15 MAX
Project Management: The propos er’s plan for managing
the project including propos ed order of operations to
complete the work such as utility coordination, risk
management strategies, and QA/QC.
20 MAX
Level of Effort proposed to complete the proposed scope including anticipated m an hours for key personnel,
schedule proposing key milest ones and including all
tasks, strategies proposed to streamline the work effort. 10 MAX
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A City Review Board will review the proposals received. The final ranking of the consultants will be based upon qualifications, based on criteria above. A short list of qualified firms may be asked to participate in oral interviews. Consultant will be notified if a panel interview is required.
Upon completion of the evaluation and ranking of pr oposals, the City will init iate negotiations with the most qualified firm to arrive at a fair and reasonable compensation given the proposed scope of work. If the City and the firm are unable to negotiate a contract, the City may terminate negotiations and initiate negotiations with the next most qualified firm.
XI. IMPLEMENTATION
A. KICK-OFF MEETING
a. A kick-off meeting will be held with the awarded Consul tant. Consultant and its team will meet with City of Anaheim staff to conduct introductions, discuss scope of services, and the implementation process.
B. NOTICE TO PROCEED
a. A formal Notice to Proceed (NTP) will be iss ued as the official approval for the Work, preceding the kick-off meeting.
C. PUBLIC RECORDS
a. All responses to the RFP shall become property of the City, and proposals will become public record after award of the contract.
XII. RIGHT TO REJE CT ALL PROPOSALS
The City reserves the right to reject any or all submitted proposals when su ch rejection is in the interest of the City. The City also reserves the right to waive any information and technicalities in the RFP. All costs incurred in the preparation of t he proposal, in the submission of additional information and/or in any other aspec t of a proposal prior to the awar d of a written contract will be borne by the Consultant. The City will only pr ovide the staff assistance and documentation specifically referred to herein, and will not be responsible for any other cost or obligation that may be incurred by the Consultant. All proposals submitted to the City shall become the property of the City of Anaheim.
Reasonableness of fee requested to do the work. 5 MAX
Interview (if necessary) ( To be determined based on
the evaluation of the proposals)