200 S. Anaheim Blvd.
Suite #620
Anaheim, CA 92805
Tel: (714) 765-5110
Fax: (714) 765-5288
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: JANUARY 28, 2025
FROM: FINANCE DEPARTMENT
SUBJECT: ACCEPTANCE OF BID FOR TREE MAINTENANCE SERVICES
FOR THE ANAHEIM RESORT MAINTENANCE DISTRICT
(EAST) FROM GREAT SCOTT TREE SERVICE, INC.
ATTACHMENT (Y/N): NO ITEM # 09
GOVERNMENT CODE § 84308 APPLIES: NO
RECOMMENDATION:
That the City Council, by Motion, accept the bid from Great Scott Tree Service, Inc., in the amount of $1,600,830.64 plus a 20% contingency, to provide as needed tree maintenance services for the eastern portion of the Anaheim Resort Maintenance District (ARMD) for a five-year period. Authorize the Purchasing Agent to execute all necessary contractual documents related to the agreement, including one-year optional renewals commencing after year one of the five year period, all in accordance with Bid #9841.
DISCUSSION:
Purchasing solicited bids from known service providers and posted the bid on the City’s bid portal. Electronic bids were received by 2:00 p.m., December 17, 2024, from the following vendors:
Bidder Total Bid
Great Scott Tree Service, Inc. $ 1,600,830.64
Stanton, CA
Reynoso Tree Service LLC $ 1,689,452.28
Hawthorne, CA
Brightview Tree Care Service $ 1,757,296.00
Santa Ana, CA
Mario’s Tree Service $ 1,872,311.30
Corona, CA
Mariposa Tree Management Inc. $ 2,102,907.28
Irwindale, CA
Acceptance of Bid for Tree Maintenance Services for the Anaheim Resort Maintenance District (East) January 28, 2025
West Coast Arborists, Inc. $ 2,116,627.00
Anaheim, CA
SGD Enterprises $ 2,291,495.20
Van Nuys, CA
The bid was based on the estimated annual need for trimming approximate 2,300 trees located in the eastern portion of the ARMD, which requires regular pruning and maintenance. Bidders were asked to provide a fixed trimming cost per type of tree, which was multiplied by the required annual frequency of service to ensure the trees remain in a healthy state. Proper tree trimming is essential for maintaining the structural integrity of the trees, promoting healthy growth, and reducing the risk of broken limbs or falling branches. This not only protects the trees themselves but also safeguards the surrounding environment and ensures the safety of all visitors and guests.
The term of the agreement will be for a one-year base period, with up to four one-year optional renewals. The projected cost for the initial year of service is $289,710. To account for potential future increases in overhead costs, bidders were asked to provide fixed pricing for the optional renewal years. Additionally, a 20% contingency is recommended to cover any unforeseen maintenance needs that may arise during the course of the agreement.
IMPACT ON BUDGET:
Sufficient funds are available in the Public Works Department’s Fiscal Year 2024/25 Operations budget from restricted Resort Maintenance District funds. Funding for subsequent years will be subject to Council’s approval of budget appropriations.
Respectfully submitted, Concurred by,
Kari Bouffard Rudy Emami
Purchasing Agent Public Works Director