200 S. Anaheim Blvd.
Suite #620
Anaheim, CA 92805
Tel: (714) 765-5110
Fax: (714) 765-5288
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: JANUARY 28, 2025
FROM: FINANCE DEPARTMENT
SUBJECT: ACCEPTANCE OF BID FOR TRANSFER SWITCH
MAINTENANCE AND TESTING SERVICES FROM QUINN
COMPANY
ATTACHMENT (Y/N): YES ITEM # 08
GOVERNMENT CODE § 84308 APPLIES: NO
RECOMMENDATION:
That the City Council, by Motion, approve Master Agreement Contract Number MA# 106-498313 with Quinn Company, in the amount of $254,250 plus applicable tax and a 40% contingency, to provide maintenance and testing services for manual and automatic transfer switches at various locations throughout the City for a five-year period. Authorize the Purchasing Agent to execute all necessary contractual documents related to the agreement, including one-year optional renewals commencing after year one of the five year period, all in accordance with Bid #9834.
DISCUSSION:
Purchasing solicited bids from known service providers and posted the bid on the City’s bid portal. Electronic bids were received by 2:00 p.m., December 12, 2024, from the following vendors:
Bidder Total Bid
Quinn Company $ 254,250
City of Industry, CA
Global Power Group, Inc. $ 270,325
Lakeside, CA
Electric Power Systems $ 481,495
Costa Mesa, CA
VISTAM, Inc. $ 992,240
Signal Hill, CA
Trinity Alternative Power Solutions Inc.* $ 0
Chatsworth, CA
*Bidder deemed non-responsive.
Acceptance of Bid for Transfer Switch Maintenance and Testing Services January 28, 2025
Transfer switches are directly linked to the integrity of emergency generator power systems.
Proper maintenance of these critical components is essential to ensure they are functioning efficiently and to the required standard. The bid was based on the annual or semi-annual testing, as well as preventative maintenance, of a total of 61 manual and automatic transfer switches of various models located throughout the city. The services consist of visual and mechanical inspections, setting and calibrating of switches, as well as monitoring and verifying operation and timing.
Automatic Transfer Switches (ATS) are a critical building component, as they detect power outages and seamlessly transfer power from the utility grid to the emergency standby generator. If an ATS fails, the generators will not start automatically, leaving the building without power.
Depending on the facility, this could have serious consequences—such as disrupting the 911 call center operations at Anaheim West Tower and Anaheim Police Department, causing calls to drop, preventing roll-up doors at fire stations from operating and delaying emergency response times, and stopping fuel pumps at facilities, which are crucial for longer-term emergencies.
Given the essential role that ATS play in maintaining operational continuity during power disruptions, unforeseen repairs can be both urgent and costly. As such, a 40% contingency is being requested for this shared Maintenance Agreement (MA) between Anaheim Convention Center, Anaheim Public Utilities, and Public Works. This contingency will ensure the availability of materials and labor to address any emergency repairs promptly, minimizing delays and ensuring critical systems remain operational without jeopardizing public safety or emergency response efforts.
The term of the agreement will be for a one-year base period, with up to four one-year optional renewals. The projected cost for the initial year of service is $49,020. To account for potential future increases in overhead costs, bidders were asked to provide fixed pricing for the optional renewal years. Additionally, a 40% contingency is recommended to cover any unforeseen maintenance needs that may arise during the course of the agreement.
IMPACT ON BUDGET:
Sufficient funds are available in the Public Works Department’s Fiscal Year 2024/25 budget. Funding for subsequent years will be subject to Council’s approval of budget appropriations.
Respectfully submitted, Concurred by,
Kari Bouffard Rudy Emami
Purchasing Agent Public Works Director