CITY COUNCIL AGENDA REPORT
City of Anaheim
PLANNING AND BUILDING DEPARTMENT
DATE: MARCH 4, 2025
FROM: PLANNING AND BUILDING DEPARTMENT
SUBJECT: SECOND AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT WITH JASON ADDISION SMITH
CONSULTING SERVICES, INC. DBA JAS PACIFIC AND
FIRST AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT WITH THE CODE GROUP, INC. DBA VCA
CODE FOR AS-NEEDED PLAN CHECK, PERMIT
PROCESSING, AND INSPECTION CONSULTING SERVICES
FOR THE PLANNING AND BUILDING DEPARTMENT
BUILDING SERVICES DIVISION
ATTACHMENT (Y/N): YES ITEM # 11
GOVERNMENT CODE § 84308 APPLIES: YES
RECOMMENDATION:
That the City Council, by Motion, take the following actions:
1) Approve the Second Amendment to Professional Services Agreement with Jason Addison Smith Consulting Services, Inc. dba JAS Pacific to increase the contract amount by $500,000, increasing the maximum compensation amount to $2,500,000 and approve the First Amendment to Professional Services Agreement with The Code Group, Inc. dba VCA Code to increase the contract amount by $500,000, increasing the maximum compensation amount to $1,750,000 for as-needed plan check, permit processing, and inspection consulting services for the Planning and Building Department Building Services Division; and
2) Authorize the Planning and Building Director, on behalf of the City, to execute the Amendments and other related documents necessary to implement the Amendments.
DISCUSSION:
In March 2020, the City issued a Request for Proposals for as-needed consulting services for the Building Services Division in the areas of building plan check, building permit processing services, and building inspections. 200 S. Anaheim Blvd.
Suite 162
Anaheim, CA 92805
Tel: (714) 765-5139
Fax: (714) 765-5280
www.anaheim.net
Second Amendment to Professional Services Agreements with Jason Addison Smith Consulting Services, Inc. and First Amendment to Professional Services Agreement with The Code Group, Inc. for As-Needed Consulting Services (Building Services Division) March 4, 2025
Agreements with seven firms were approved by the City Council in June 2020. These firms are Bureau Veritas of North America, Inc.; CSG Consultants, Inc.; Interwest Consulting Group, Inc.; Jason Addison Smith Consulting Services, Inc.; Scott Fazekas and Associates, Inc.; The Code Group, Inc., dba VCA Code; and 4 Leaf, Inc. The agreements were for an initial term of three- year terms plus two one-year extensions, the last of which will expire on June 30, 2025.
While staff has the flexibility to call on the services of all seven firms, Jason Addison Smith Consulting Services, Inc. (JAS Pacific) and The Code Group, Inc. (VCA Code) have been used more extensively to meet the Department’s needs particularly to address vacancies in the areas of plan check and the permit counter to complete the required work and maintain our commitment to timely service.
Therefore, and because of the extraordinary volume of planning and building activity over the course of the past several years as well as that projected to occur over the remaining contract term by these projects, staff requests an increase to the maximum compensation limit for JAS Pacific and VCA Code by $500,000 each to cover the remaining term of the contract, which would allow the Building Division to continue to utilize JAS Pacific and VCA Code through June 30, 2025.
This Second Amendment for JAS Pacific would increase the maximum compensation from $2,000,000 to $2,500,000. The City Council previously authorized the First Amendment for with a $750,000 increase in March 2023, from the original maximum amount of $1,250,000.
The first amendment for VCA Code would increase the maximum compensation from $1,250,000 to $1,750,000.
Without the Second Amendment for JAS Pacific and First Amendment to VCA Code, the Building Services Division will not be able to continue to utilize the plan check services and permit counter assistance of both consultants through the remaining contract term ending June 30, 2025. The additional funding will allow the Building Services Division to provide uninterrupted services for day-to-day operations and continue to provide excellent turnaround time frames that have become expected from our customers. Therefore, staff recommends City Council approval.
IMPACT ON BUDGET:
Sufficient funding is available in the Planning & Building Department’s FY 2024/25 budget..
All contract expenses will be offset by revenues, as applicants are required to pay for all costs associated with plan check and inspections associated with building projects. Subsequent years’ renewals will be subject to City Council approval of budget appropriations.
Second Amendment to Professional Services Agreements with Jason Addison Smith Consulting Services, Inc. and First Amendment to Professional Services Agreement with The Code Group, Inc. for As-Needed Consulting Services (Building Services Division) March 4, 2025
Respectfully submitted,
Heather Allen
Acting Planning and Building Director
Attachments:
1. JAS Pacific Second Amendment of Professional Services Agreement
2. JAS Pacific Professional Services Agreement and First Amendment
3. VCA Code First Amendment of Professional Services Agreement
4. VCA Code Professional Services Agreement