200 S. Anaheim Blvd.
Suite #620
Anaheim, CA 92805
Tel: (714) 765-5110
Fax: (714) 765-5288
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: MAY 13, 2025
FROM: FINANCE DEPARTMENT
SUBJECT: APPROVE MASTER AGREEMENT FOR FACILITY
TECHNOLOGY INTEGRATION AND SECURITY SYSTEM
SERVICES WITH CONVERGINT TECHNOLOGIES LLC
ATTACHMENT (Y/N): YES ITEM # 15
GOVERNMENT CODE § 84308 APPLIES: YES
RECOMMENDATION:
That the City Council, by Motion, approve Contract MA# 106-498509 with Convergint Technologies LLC, (Convergint) i) in an annual amount not to exceed $100,000 with total not to exceed amount of $400,000 for the Anaheim Convention Center (ACC); and (ii) in an annual amount not to exceed $250,000 with total not to exceed amount of $400,000 for Anaheim Public Utilities (APU), for the as-needed purchase of facility technology integration & security system services for a combined total amount not to exceed $800,000, effective through February 18, 2029; and authorize the Purchasing Agent to execute all necessary contractual documents related to the agreement in accordance with Cooperative Sourcewell Master Agreement #121024 between Sourcewell and Convergint Technologies LLC.
DISCUSSION:
The proposed contract includes the procurement, installation, and integration of a modernized security system, incorporating high-resolution surveillance cameras with night vision and motion detection, security lighting and sirens, networked public address systems, motion and intrusion detection radar sensors, and fiber optic converters for seamless integration. Additionally, access control systems, structured cabling, and mounting hardware will be deployed to provide a comprehensive security infrastructure for ACC and cameras for various street light locations for APU to address wire theft. A cooperative contract, resulting from a competitive solicitation, was utilized for this procurement as authorized by Council Policy 4.0 (Purchasing Procedures) to ensure cost-effectiveness and compliance with best practices.
In addition to installation, the contract includes specialized services such as consulting, system architecture and design, configuration, access control implementation, installation, and system integration. To maintain system reliability, ongoing preventative maintenance will be provided, including regular inspections, software and firmware updates, component replacement, system diagnostics, and troubleshooting.
Approve Master Agreement for Facility Technology Integration and Security System Services May 13, 2025
To support efficient operation, the contractor will secure all necessary software licenses for security system management while ensuring compliance with industry security standards and third-party integration requirements. Additionally, the contractor must adhere to all local, state, and federal regulations regarding security system installations.
The contract also requires detailed project timelines and coordinated work schedules to minimize disruptions, end-user training for City personnel on system operation and maintenance, and comprehensive recordkeeping of all installations, repairs, and maintenance. Any conditions affecting performance under the contract must be promptly reported to the City to facilitate timely resolution.
To ensure fiscal responsibility and operational efficiency, the contract will follow a project-based approach, allowing for the definition, scoping, and approval of individual security projects before implementation This approach ensures transparency, budget adherence, and strategic prioritization of high-risk sites. ACC and APU personnel will review and approve each project quote before work begins, maintaining oversight and ensuring alignment with budgetary and operational priorities. By implementing this phased methodology, the City can effectively control costs, enhance accountability, and ensure that security enhancements are executed efficiently. This structured approach balances the need for modernized security with financial oversight, allowing for a scalable, flexible solution that aligns with the City’s procurement best practices and operational objectives.
This contract is a critical investment in the security infrastructure, enhancing the City’s ability to monitor and protect its facilities while improving incident response and situational awareness. Integration with the Anaheim Police Department’s Real-Time Crime Center will further strengthen public safety, enabling faster threat detection and emergency response.
Approval of this contract will enable the implementation of these critical security enhancements, establishing a modern, robust security infrastructure for ACC and APU while ensuring compliance with industry best practices.
The proposed contract is fully compliant with City Council Policy 4.0 and purchasing regulations. Utilizing cooperative contracts allows municipalities to maximize resources, improve service delivery, and leverage the collective purchasing power of multiple public sector entities, resulting in significant cost savings to ensure the best value for the City.
The installation of new security systems supports the 2024-34 Strategic Plan, Goal E – Support Public Safety, Strategy 6 – Upgrade and expand the Citywide camera network including traffic signals and facility security cameras.
IMPACT ON BUDGET:
Sufficient funds are available in the Convention Center’s and APU’s respective FY 2024/25 budgets. Funding for subsequent renewal years is subject to budget appropriations.
Approve Master Agreement for Facility Technology Integration and Security System Services May 13, 2025
Respectfully submitted, Concurred by,
Kari Bouffard Thomas Morton, Executive Director
Purchasing Agent Convention, Sports and Entertainment
Concurred by,
Dukku Lee
Utilities General Manager
Attachment:
1. Agreement MA# 106-498509