CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: MAY 29, 2025
FROM: FINANCE DEPARTMENT
SUBJECT: APPROVE CONTRACT MA# 106-498490 WITH EMTS, INC. DBA
ELITE MAINTENANCE & TREE SERVICES FOR LANDSCAPE
MAINTENANCE SERVICES AT ANAHEIM POLICE
DEPARTMENT, ANAHEIM FIRE AND RESCUE, AND CITY
LIBRARY SITES
ATTACHMENT (Y/N): YES ITEM # 05
GOVERNMENT CODE § 84308 APPLIES: NO
RECOMMENDATION:
That the City Council, by Motion, approve Contract MA# 106-498490 with EMTS, Inc. dba Elite Maintenance & Tree Services for landscape maintenance services at Anaheim Police Department, Anaheim Fire and Rescue, and City Library sites, in an initial amount of $51,614.60, for a total amount not to exceed $278,326.48 plus a 30% contingency per year to address unforeseen service needs, for a one year term with four one-year optional renewals, authorize the Purchasing Agent, or designee, to execute all necessary contractual documents and to exercise the renewal options as appropriate, all in accordance with Invitation for Bids (IFB) 213-288197-AH.
DISCUSSION:
Purchasing solicited bids on the City’s bid portal. Sealed bids were received by 2:00 p.m. on April 3, 2025, from the companies listed below and were evaluated based on the lowest responsive, responsible bidder in accordance with the requirements of the solicitation.
Bidder Total Bid
EMTS, Inc. dba Elite Maintenance & Tree Services $ 278,326.48* Clovis, CA
Landscape West Management Services, Inc. $ 398,660.00
Anaheim, CA
DMS Facility Services $ 479,356.63
Fremont, CA
Authorization to Issue Contract MA# 106-498490 for Landscape Maintenance Services at Anaheim Police Department, Anaheim Fire and Rescue, and City Library Sites
May 29, 2025
So Cal Land Maintenance, Inc. $ 619,570.00
Anaheim, CA
Mariposa Landscapes, Inc. $ 861,392.68
Irwindale, CA
Merchants Landscape Services, Inc. $ 905,197.58
Santa Ana, CA
Greentech Landscape, Inc. $ 965,093.00
Whittier, CA
Master Landscape & Maintenance, Inc. $ 1,362,575.36
Westminster, CA
Tropical Plaza Nursery, Inc. $ 1,543,052.25
Villa Park, CA
Priority Landscape Services LLC $ 1,545,524.00
Anaheim, CA
SGD Enterprises $ 1,641,332.00
Van Nuys, CA
* This amount represents the vendor’s updated bid, correcting an evident decimal error in their Year 4 pricing submittal.
The bid was based on a fixed monthly rate for landscape maintenance services at nine Anaheim Police Department, Anaheim Fire and Rescue, and Library locations. The total bid amount includes the base year and provides for up to four optional one-year renewal periods. In accordance with solicitation requirements, bidders were required to possess a valid California C-27 Landscaping Contractor License and either hold, or subcontract individuals who hold, certifications from the Department of Pesticide Regulation as well as an Irrigation Technician Certification.
The scope of work requires the contractor to provide all labor, materials, and equipment necessary to perform comprehensive landscape maintenance services. These services include pruning, trimming, shaping, and training of shrubs and ground cover; weed control; pest and disease management; mowing and edging of turf and ground cover; irrigation of plant materials; maintenance and repair of irrigation systems; and removal of trash and debris. All work must be performed in accordance with industry standards and City specifications to ensure the sites remain safe, attractive, and fully functional.
Elite Maintenance & Tree Services met all bid qualifications and was deemed fully capable of performing the complete scope of work as outlined in the solicitation. Their bid was responsive, and their licensing and certifications were verified to be in full Authorization to Issue Contract MA# 106-498490 for Landscape Maintenance Services at Anaheim Police Department, Anaheim Fire and Rescue, and City Library Sites
May 29, 2025
compliance with the requirements. A summary of the estimated annual amounts based on previous usage for the service locations are as follows:
Elite Maintenance & Tree Services – Bid Pricing
Summary
Year One $ 51,614.60
Optional Renewal Year Two $ 54,192.68
Optional Renewal Year Three $ 55,816.76
Optional Renewal Year Four $ 57,489.68
Optional Renewal Year Five $ 59,212.76
A 30% contingency is recommended to address unforeseen service needs that may arise during the term of the agreement without requiring additional City Council approval.
Use of the contingency would remain subject to internal review and approval by Budget staff and the Purchasing Agent, ensuring continued oversight and fiscal responsibility.
Potential uses may include emergency storm clean-up, unexpected irrigation system failures, vandalism-related repairs, or increased maintenance demands due to seasonal conditions or special events. This contingency allows the City to respond promptly to such situations, avoiding delays or disruptions in service levels.
IMPACT ON BUDGET:
Sufficient funds are available in the Community Services, Fire and Rescue Department, and Police Department Fiscal Year 2024/25 budgets. Funding for subsequent years will be subject to Council’s approval of budget appropriations.
Respectfully submitted, Concurred by,
Kari Bouffard Sjany Larson-Cash
Purchasing Agent Community Services Director
Concurred by, Concurred by,
Rick P. Armendariz Patrick Russell
Police Chief Fire Chief
Attachment:
1. Proposed Contract MA# 106-498490