Rev. 02/2023
1 DELEGATED MAINTENANCE AGREEMENT
WITH THE CITY OF ANAHEIM
This DELEGATED MAINTENANCE AGREEMENT (“AGREEMENT”) is made by and between the State of California, acting by and through the Department of Transportation (“STATE”) and the City of Anaheim (“LOCAL AGENCY”); each may be referred to individually as a “PARTY” and jointly as “PARTIES.”
RECITALS
1. This AGREEMENT will identify the specific maintenance functions LOCAL AGENCY will perform in the STATE right of way, including highway and freeway areas situated within LOCAL AGENCY’s jurisdictional limits as authorized under Streets and Highways Code Section 130.
2. The PARTIES executed a prior Clean California Maintenance Agreement dated February 28, 2023. This AGREEMENT supersedes the prior Clean California Maintenance Agreement. The prior Clean California Maintenance Agreement will not remain in full force and effect. This AGREEMENT does not supersede other Freeway Maintenance
Agreements executed by the PARTIES, if any.
OPERATIVE PROVISIONS
1. Maintenance Services. LOCAL AGENCY shall perform maintenance operations at the State Route(s) (SR), post miles (PM) and approximate mile lengths (STATE Right of Way) set forth in Exhibits A and B to keep the facilities in a safe and operational condition. Maintenance Operations include but are not limited to litter, debris, and graffiti removal, repairs, and restoration.
2. Prior Delegated Maintenance Agreements. This AGREEMENT supersedes the PARTIES’ prior Clean California Maintenance Agreement dated February 28, 2023. The prior Clean California Maintenance Agreement will not remain in full force and effect. This AGREEMENT does not supersede other Freeway Maintenance Agreements executed by the PARTIES, if any.
3. Maintenance Standards. LOCAL AGENCY shall perform all maintenance in compliance with the standards set forth in Streets and Highways Code Section 27, and in accordance with California and federal laws and regulations and STATE policies, procedures and specifications in effect and as amended, and applicable municipal ordinances.
Rev. 02/2023
2 4. Maintenance Areas and Services. LOCAL AGENCY shall only perform those maintenance services in the STATE right of way locations described in Exhibit A and listed in Exhibit B.
5. Amendment to Agreement. Changes to LOCAL AGENCY’s maintenance services covered in this AGREEMENT may be made by each PARTY executing amended Exhibits A and B and/or executing additional pages to Exhibits A and B that shall be attached to this AGREEMENT and will supersede the original Exhibits A and B. Otherwise, this AGREEMENT may only be amended by a written agreement executed by both PARTIES.
STATE’s District Maintenance Agreement Coordinator (DMAC) must obtain prior written approval of any amendments from the District 12 Deputy Director of Maintenance before such amendments may become effective and enforceable under this AGREEMENT.
6. Unsheltered Encampment Removal.
A. LOCAL AGENCY shall remove Persons Experiencing Homelessness (PEH) and any structures, personal property, debris, and/or other items related to the encampments from the Location(s) shown in Exhibits A and B, subject to STATE’s Encampment Removal policy, MPD 1001 R1 and applicable State and Federal law.
B. Nothing in this Agreement grants or waives the right of California Highway Patrol (CHP) and other law enforcement agencies having jurisdiction over the Locations shown in Exhibits A and B.
7. Weed Abatement. LOCAL AGENCY shall engage in weed abatement operations.
LOCAL AGENCY shall control weeds at a level acceptable to STATE. Any weed control performed by chemical weed sprays (herbicides)shall comply with all laws, rules, and regulations established by California Department of Food and Agriculture. All chemical spray operations shall be reported quarterly (form LA17) to STATE via the STATE’s Landscape Specialist, Maintenance Support, Caltrans District Office 1750 East Fourth Street, Santa Ana, CA 92705.
8. Graffiti Removal. LOCAL AGENCY’s graffiti removal shall be limited to removal of text only in accordance with Streets and Highway Code Section 96. Any graffiti that in any way resembles a mural, artwork, paintings, or other similar elements may not be removed. LOCAL AGENCY shall discuss such possible art with STATE’s District 12 Transportation Art Coordinator before conducting any graffiti removal or remediation. STATE Rev. 02/2023
3 shall pay the actual cost of LOCAL AGENCY’s graffiti removal as specified in Section 11 of this AGREEMENT.
9. Maintenance Service Schedule. LOCAL AGENCY shall provide STATE’s District 12 Area Maintenance Superintendents, set forth in Exhibit D, at least twenty-four (24) hours prior telephone or email notice before performing any maintenance services under this AGREEMENT. His/Her email and phone number are set forth in Exhibit D. LOCAL AGENCY shall provide the DMAC identified in this AGREEMENT with a litter, debris and graffiti removal schedule. Maintenance services shall be provided at a minimum fortnightly basis. Maintenance services shall be performed between the hours of 9 a.m. and 3 :00 p.m. or as otherwise authorized by the State Representative, if necessary. LOCAL AGENCY must request through the DMAC prior written approval from STATE’s District Maintenance Supervisor to perform any maintenance services before 9:00 a.m. or after 3:00 p.m. and/or weekends and holidays.
10. Authorized Reimbursement. The functions and levels of maintenance services delegated to LOCAL AGENCY in the attached Exhibits A and B and amounts appropriated to STATE have been considered in setting authorized total dollar amounts. LOCAL AGENCY may perform additional work if desired, but STATE will not reimburse LOCAL AGENCY for any work in excess of the authorized dollar limits established herein.
11. Cost Reimbursement. STATE shall reimburse LOCAL AGENCY for LOCAL AGENCY’s actual and necessary costs incurred to perform the maintenance services under this AGREEMENT; provided, however, that STATE’s reimbursement shall not exceed the maximum authorized expenditures under this AGREEMENT.
12. Amendment to Approved Expenditures. Upon LOCAL AGENCY’s written request, the expenditures per route for maintenance services set forth in Exhibits A and B may be increased, decreased, or redistributed between routes pursuant to the PARTIES executing an appropriate amendment in accordance with section 5 above. All such adjustments must be authorized in writing by the District Director or his/her authorized representative.
13. Term of Expenditures. Additional expenditures or an adjustment of expenditures once authorized shall apply only for the term of this AGREEMENT and shall not be deemed to permanently modify or change the basic maximum expenditures per route as specified in Exhibits A and Rev. 02/2023
4 B. Any expenditure adjustments shall not affect or alter any other terms of this AGREEMENT.
14. Billing, Payment and Reporting.
14.1 Billing Date. LOCAL AGENCY shall submit billing invoices to STATE’s DMAC each quarter beginning after the first quarter LOCAL AGENCY has performed maintenance services under this
AGREEMENT. LOCAL AGENCY shall not submit billing invoices for reimbursement of costs less than $500 more than once each quarter. LOCAL AGENCY shall also submit billing invoices promptly following the close of STATE’s fiscal year on each June 30th.
14. 2 Billing Submission Format. Each billing invoice shall include all of the following:
(a) STATE’s AGREEMENT number;
(b) Date(s) of services;
(c) Location of services;
(d) Number of hours and hourly rates;
(e) Receipts for trash disposal; and
(f) Receipts for equipment, materials, and supplies.
STATE shall pay LOCAL AGENCY for the maintenance services satisfactorily performed in accordance with the rates and schedules in Exhibits A and B.
15. Successors. This AGREEMENT shall be binding upon and inure to the benefit of each of the PARTIES’ successors-in-interest, including, but not limited to any public entity to whom any part of the STATE right of way covered under this AGREEMENT may be relinquished and any subsequently incorporated city or other municipality established within the LOCAL AGENCY’s jurisdictional limits.
16. Encroachment Permits. Before LOCAL AGENCY may enter STATE right of way to perform any maintenance services in the areas covered by this AGREEMENT, STATE’s District 12 Encroachment Permit Office must issue an initial encroachment permit at no cost to LOCAL AGENCY. LOCAL AGENCY must obtain additional encroachment permits, if necessary, to enter or perform any work within STATE right of way not covered by this Rev. 02/2023
5 AGREEMENT. STATE will issue these additional encroachment permits at no cost to LOCAL AGENCY.
17. Legal Disposal of Litter Collected.
LOCAL AGENCY shall make its own arrangements for the legal disposal of litter or debris materials to authorized disposal sites. LOCAL AGENCY shall not leave any filled litter bags, litter piles or other groups of litter assembled during its maintenance services along or in STATE Right of Way. Such litter groupings shall be removed out of STATE Right of Way each day LOCAL AGENCY performs the maintenance services under this AGREEMENT.
18. Safety and Worker Compliance. LOCAL AGENCY shall be solely responsible for crew pay, workers compensation and any other benefits required by state and federal law. Subcontractors and crew members are not considered STATE’s employees at any time. LOCAL AGENCY shall comply with all applicable State and Federal statutes and regulations governing worker and public safety, including but not limited to compliance with CAL-OSHA regulations and guidelines.
LOCAL AGENCY shall make arrangements through the STATE if traffic controls, flags, signs, or lane closures are necessary to safely perform any maintenance services. STATE’s maintenance Supervisor or designee shall determine what protections are required at the worksite pursuant to applicable provisions of the Caltrans Maintenance Manual, including but not limited to Volume 1, Chapter 8, Protection of Workers.
19. Equipment and Supplies. LOCAL AGENCY shall provide the necessary equipment, tools, personal protective equipment, materials, supplies and products necessary to perform the maintenance services under this AGREEMENT. STATE shall reimburse LOCAL AGENCY for the reasonable costs of such equipment and supplies not to exceed the authorized expenditures set forth in Exhibits A and B.
20. Legal Relations and Responsibilities.
20.1 No Third-party Beneficiaries. This AGREEMENT is not intended to create duties, obligations, or rights of third parties beyond the PARTIES to this AGREEMENT. Nor does this AGREEMENT affect a PARTY’s legal liability by imposing any standard of care for the Rev. 02/2023
6 maintenance of STATE highways different from the standard of care imposed by law.
20.2 Indemnification. Neither STATE nor any of its officers or employees is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by LOCAL AGENCY in
connection with any work, authority or jurisdiction conferred upon LOCAL AGENCY under this AGREEMENT. LOCAL AGENCY shall fully defend, indemnify, and save harmless STATE and its officers and employees from all claims, suits, or actions of every kind occurring by reason of anything done or omitted to be done by LOCAL AGENCY, its contractors, sub-contractors and/or its agents pursuant to this AGREEMENT.
Neither LOCAL AGENCY nor any of its officers or employees is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE, in connection with any work, authority or jurisdiction conferred upon STATE under this Agreement. STATE shall fully defend, indemnify, and save harmless LOCAL AGENCY and its officers and employees from all claims, suits, or actions of every kind occurring by reason of anything done or omitted to be done by STATE under this Agreement.
20.3 Work-related Injuries. If a LOCAL AGENCY-assigned crew member is injured while performing maintenance services under this AGREEMENT, LOCAL AGENCY or its designated subcontractor shall be responsible for ensuring the crew member is given prompt medical care and treatment and, if necessary, transportation to a medical facility. LOCAL AGENCY or its designated subcontractor shall administer any injury and workers compensation claims. LOCAL AGENCY shall notify the DMAC within twenty-four (24) hours when any such incident has occurred.
21. Prevailing Wages and Labor Compliance. LOCAL AGENCY shall comply with any and all applicable labor and prevailing wage requirements in Labor Code Sections 1720 through 1815 and implementing regulations for public works or maintenance contracts and subcontracts executed for the LOCAL AGENCY’s maintenance services under this AGREEMENT.
Rev. 02/2023
7 22. Self-Insured.1 LOCAL AGENCY is self-insured. LOCAL AGENCY shall deliver evidence of self-insured coverage providing general liability insurance, coverage of bodily injury and property damage liability, in an amount of $1 million per occurrence, $2 million in aggregate, and $5 million in excess by delivering a Letter Certifying Self-Insurance. The Letter of Self-Insurance must be substantially in the form of Exhibit C and identify the AGREEMENT number, and location as depicted in Exhibits A and B. LOCAL AGENCY shall provide the original Letter Certifying Self-Insurance as a condition to STATE’s execution of this AGREEMENT. A copy of the original letter shall be attached to this AGREEMENT as Exhibit C.
23. Budget Contingency. STATE’s payments to LOCAL AGENCY are contingent upon the Legislature appropriating sufficient funds under the Budget Act and the encumbrance of funding to STATE’s District Office.
24. Termination. This AGREEMENT may be terminated by the mutual written consent of each PARTY. Either PARTY may terminate this AGREEMENT upon thirty (30) days’ prior written notice to the other PARTY.
25. Effective Date (Term) of Agreement. This AGREEMENT shall become effective on the last of the dates each PARTY’s authorized representative has executed this AGREEMENT.
26. Authority. Each individual executing this AGREEMENT on behalf of each PARTY represents and warrants that he/she is duly authorized to execute this AGREEMENT as authorized under Streets and Highways Code Sections 114 and 130. LOCAL AGENCY represents and certifies that it has, through its regular political process, authorized the execution of this AGREEMENT by appropriate resolution, delegation, or plenary authority as required.
27. Counterparts. This AGREEMENT may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document.
28. Electronic Signatures. Electronic signatures of the PARTIES, whether digital or encrypted, are intended to authenticate this written AGREEMENT, and shall have the same force and effect as manual signatures for this AGREEMENT.
Rev. 02/2023
8 THE CITY/COUNTY OF
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
Dated:
Dated:
Rudy Emami
Director of Public Works
Andrew Chuah
District Director
Maintenance District
ATTEST:
By: _
Theresa Bass
City Clerk of Anaheim
APPROVED AS TO FORM:
ROBERT FABELA, CITY ATTORNEY
By: __________________________________
Bryn M. Morley
Deputy City Attorney
9 La Palma
Ball
Katella
I-5
SR-39
LEGEND
Litter Removal
SR-57
SR-91
SR-90
Rev. 02/2023
EXHIBIT A
Description of Authorized Area of Work
Route
No.
Length Mi Description of Routing
5 1.9 ORA-37.5/37.8; 39.3/39.7; 40.5/40.9; 41.5-42.3
Ball ramp interchange; Euclid ramp interchange; Brookhurst ramp interchange; and Magnolia Ramp Interchange.
39 1.5 ORA-11.5/13.0
0.1 mile south of Ball Road to Stanton split.
57 1.1 ORA-12.4/12.7; 13.3/13.6; 14.6/14.9; 15.3-15.5
Katella ramp interchange; Ball ramp interchange; Lincoln ramp interchange; and La Palma undercrossing. 90 0.6 ORA-12.3/12.9
Orangethorpe Avenue to 91 Freeway.
91 3 ORA-1.0/1.5; 2.0/2.4; 3.0.3-3.7; 4.1/4.4; 4.6/4.9; 5.1/5.4; 8.1-8.6 Brookhurst ramp interchange; Euclid ramp interchange; Harbor/Lemon ramp Interchange; Acacia undercrossing area; State College ramp interchange; and Tustin ramp interchange.
State College
Acacia
Raymond
Lemon
Harbor
Euclid
Brookhurst
Magnolia
2/2023
EXHIBIT B
Breakdown & Listing of Maintenance Tasks
Rte No. Post Miles Litter Graffiti Maximum
Authorized
Expenditures
5 37.5/37.8 Local Agency N/A As Shown Below
5 39.3/39.7 Local Agency N/A As Shown Below
5 40.5/40.9 Local Agency N/A As Shown Below
5 41.5/42.3 Local Agency N/A As Shown Below
39 11.5/13.0 Local Agency N/A As Shown Below
57 12.4/12.7 Local Agency N/A As Shown Below
57 13.3/13.6 Local Agency N/A As Shown Below
57 14.6/14.9 Local Agency N/A As Shown Below
57 15.3-15.5 Local Agency N/A AS Shown Below
90 12.3/12.9 Local Agency N/A As Shown Below
91 1.0/1.5 Local Agency N/A As Shown Below
91 2.0/2.4 Local Agency N/A As Shown Below
91 3.0.3-3.7 Local Agency N/A As Shown Below
91 4.1/4.4 Local Agency N/A As Shown Below
91 4.6/4.9 Local Agency N/A As Shown Below
91 5.1/5.4 Local Agency N/A As Shown Below
91 8.1/8.6 Local Agency N/A As Shown Below
TOTAL MAXIMUM AUTHORIZED ONE-TIME FUNDING TO BE EXPENDED THROUGH JUNE 30, 2027: $200,000
TOTAL MAXIMUM AUTHORIZED EXPENDITURES FROM JULY 1, 2027: $0 2/2023
EXHIBIT C
On Local Agency letterhead
CALTRANS DISTRICT 12
1750 E. 4TH STREET, SUITE 100
SANTA ANA, CA 92705 February 25, 2025
ATTN: Sarah Rodriguez
Re: Statement of Self-Insurance for CITY of ANAHEIM for Delegated Maintenance Agreement with California Department of Transportation for the litter abatement along SR 5, 39, 57 90 & 91.
Dear Sarah Rodriguez:
This letter certifies that the CITY of ANAHEIM is self-insured and self-funded covering third-party claims arising out of its general operations (i.e.; commercial general liability and automobile liability insurance). Further, the CITY/COUNTY is self-insured covering workers’ compensation claims and has received the consent of the State Department of Industrial Relations to do so.
Each fiscal year, as a part of its budgetary process, the CITY/COUNTY appropriates funds specifically to satisfy valid third-party claims and workers’ compensation claims, which may be brought against the CITY/COUNTY.
The CITY/COUNTY certifies its self-insured, general liability coverage for bodily injury and property damage liability, meets the required coverage amounts in section 22 (Insurance) of the Delegated Maintenance Agreement, specifically general liability insurance, coverage of bodily injury and property damage liability in an amount of $1 million per occurrence, $2 million in aggregate, and $5 million in excess.
If you need any additional information regarding this letter, please direct those inquiries through my office.
Sincerely,
Finance Manager/Risk Manager/Authorized Representative’s Title 2/2023
EXHIBIT D
Caltrans Maintenance Superintendent Contact Matrix
Route No. Limits Contact Name Contact Number
5 Ball to Magnolia Anna Hernandez (949) 233-7055
39 City Limit to City Limit Anna Hernandez (949) 233-7055 57 Katella to La Palma Rex McConnell (949) 648-6366
90 City Limit to 91 Fwy Rex McConnell (949) 648-6366
91 Brookhurst to Tustin Rex McConnell (949) 648-6366