Resolution: 2025
Approved:
Previous Approval: RES-2013-089, 6/18/2013
Retention Codes: AU = Audit; AV = Administrative Value; CL = Closed/CL; CU = Current Year; DP = Department Preference; E = Expiration; ET = End of Term/Expiration of Term; IND = Indefinite; L = Life of contract, building or equipment; M=Months; MA = Maturity; P = Permanent; S = Superseded; T = Termination; Y = Years
Citation Codes: AQMD = Air Quality Management District: CAC = California Administrative Code; CBC = CA Building Code; CCP = Code of Civil Procedures; CCR = CA Code of Regulations; CFC = CA Fire Code: CFR = Code of Federal Regulations; EC=Elections Code; EVC = CA Evidence Code; FPPC = Fair Political Practice Commission; GC = Government Code; H&S = CA Health & Safety Code; HUD = Dept. of Housing & Urban Development; LC = CA Labor Code; OMB = Office of Management & Budget; OSHA = Occupational Safety & Health Act; PC = CA Penal Code; R&T = CA Revenue & Taxation Code; SEC = Security Exchange Commission; UFC = Uniform Fire Code; USC = United States Code; VC = Vehicle Code; W&I = Welfare & Institutions Code
RECORD SERIES
ACTIVE /
IN OFFICE
TOTAL
RETENTION AUTHORITY COMMENTS
Critical Infrastructure Information Management
Program P P GC §34090 et seq.; DP
Project Files (Water) CL P GC §34090 et seq.; DP
Audio Recordings - Water Operations 1Y 1Y GC §§34090, 34090.6 Confined Space Entry Forms 5Y 5Y
8 CCR 5157(d)(14) & (e)(6);
29 CFR 1910.146(e)(6); GC
§34090 DP
Water Complaints: Odor / Taste / Visual Complaints 5Y 5Y 40 CFR 122.41(j)(2) & 40
CFR 141.33(b); 22 CCR
64470
GIS Inventory Maps (Water District Maps) 2Y 2Y GC §34090 et seq.
Member Agency Water District Programs - Subject
Files 10Y P GC §34090 et seq.; DP
Public Notices - Potable Water (Tier 1, 2, or 3)
3Y 3Y 22 CCR §64470; GC
§34090
SCADA Database (Water) IND
(Min. 5Y)
IND
(Min. 5Y) GC §34090 et seq.
Reservoirs: Dive Videos 10Y 1oY GC §34090 et seq.
Reservoirs: Flushing, Disinfection and Cleaning 3Y 3Y 22 CCR §64604(c); GC §34090
CITY OF ANAHEIM
RECORD RETENTION SCHEDULE
DEPARTMENT: Public Utilities
Resolution: 2025
Approved:
Previous Approval: RES-2013-089, 6/18/2013
Retention Codes: AU = Audit; AV = Administrative Value; CL = Closed/CL; CU = Current Year; DP = Department Preference; E = Expiration; ET = End of Term/Expiration of Term; IND = Indefinite; L = Life of contract, building or equipment; M=Months; MA = Maturity; P = Permanent; S = Superseded; T = Termination; Y = Years
Citation Codes: AQMD = Air Quality Management District: CAC = California Administrative Code; CBC = CA Building Code; CCP = Code of Civil Procedures; CCR = CA Code of Regulations; CFC = CA Fire Code: CFR = Code of Federal Regulations; EC=Elections Code; EVC = CA Evidence Code; FPPC = Fair Political Practice Commission; GC = Government Code; H&S = CA Health & Safety Code; HUD = Dept. of Housing & Urban Development; LC = CA Labor Code; OMB = Office of Management & Budget; OSHA = Occupational Safety & Health Act; PC = CA Penal Code; R&T = CA Revenue & Taxation Code; SEC = Security Exchange Commission; UFC = Uniform Fire Code; USC = United States Code; VC = Vehicle Code; W&I = Welfare & Institutions Code
RECORD SERIES
ACTIVE /
IN OFFICE
TOTAL
RETENTION AUTHORITY COMMENTS
Reservoirs / Tanks - Inspection Reports,
Maintenance Records P P GC §34090 et seq.
Underground Service Alerts (USA’s) 3Y 3Y 4216.2(f) AND 4216.3( e ); GC §34090 et seq.;
Vulnerability Assessment / Emergency Response
Plan / Risk & Resiliency Assessment / Hazard
Mitigation Plan
P P 42 USC 300i-2(c); GC
§34090 et seq.; DP
Water Conservation Compliance Documentation -
Subject Files 2Y P 18 CFR §125.3; GC §34090
et seq.; DP
Water Project Files / Case Files - Incomplete or
Withdrawn AV AV GC §34090 et seq.; DP Preliminary Drafts Water Quality Lab Document Management Program 5Y 12Y
40 CFR 122.41(j)(2) & 40
CFR 141.33(a); 22 CCR
64470(a); 22 CCR 64815;
22 CCR 64400.25; 40 CFR
141.91; DP
Water System Security P P 18 CFR §125.3; GC §34090
et seq.
Water Dispatch Orders 7Y 7Y
CCP §§338 et seq., 340 et
seq., 342, GC §§945.6, GC
§34090; DP
Water System Operations Document Management
Program 5Y P 18 CFR §125.3; 22 CCR
§600001 et seq.; DP