200 S. Anaheim Blvd.
Suite #276
Anaheim, CA 92805
Tel: (714) 765-5176
Fax: (714) 765-5161
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
DEPARTMENT OF PUBLIC WORKS
DATE: AUGUST 12, 2025
FROM: DEPARTMENT OF PUBLIC WORKS
SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR ADDITIONAL
ON-CALL MATERIALS TESTING, DEPUTY INSPECTION, AND
ENVIRONMENTAL ENGINEERING AND SCIENCE SERVICES
ATTACHMENT (Y/N): YES ITEM # 15
GOVERNMENT CODE § 84308 APPLIES: NO
RECOMMENDATION:
That the City Council, by Motion:
1) Approve the Professional Services Agreement (Agreement), in substantial form, between the City of Anaheim (City) and each of the following three consultants in the not-to-exceed amount of $400,000 per Work Order Package and with a total not-to-exceed contract amount of $1,000,000 per contract year per consultant for on-call materials testing, deputy inspection, and environmental engineering and science services to support the Construction Services Division of the Public Works Department: Hushmand Associates, Inc., MTGL, Inc., and Willdan Engineering, for an initial term to expire on April 11, 2026, with the City’s option to extend the agreement for two (2) additional two (2) year terms, through 2030; 2) Authorize the Public Works Director, on behalf of the City, to execute the Agreement and take such actions as are necessary, required or advisable to implement and administer the Agreement; and
3) Authorize de minimis changes that do not substantially change the terms and conditions of the Agreements, as long as such changes are determined to be de minimis by the City Attorney’s Office.
DISCUSSION:
The Department of Public Works, Construction Services Division retains a team of on-call consultants that provide required materials testing, deputy inspection, and environmental testing in support of the City’s capital improvement and other departmental projects. These on-call professional service agreements were executed on April 11, 2024 and are currently in the first of three two-year terms, which expire April 11, 2030. The City requires these on-call consultants to obtain competent and experienced personnel in a timely and cost- efficient manner to support the Division’s fluctuating workload of diverse projects. These consultants will compete for work assignments through a Request for Work Order Proposal (RFWOP) solicitation process carried out by City staff. However, when certain tasks Professional Services Agreement for On-Call Materials Testing, Deputy Inspection, and Environmental Engineering and Science Services
August 12, 2025
require an immediate response, the qualified consultant with the most favorable rates will be contacted to provide services on an On-Call, short-notice basis. The work order amount for each assignment under this professional services agreement can vary depending on the specific project’s scope, schedule, duration, and complexity.
Due to a decline in the availability of the existing on-call consultants, the current on-call agreements are insufficient to meet workload demands.
Therefore, the Department desires to contract with additional on-call geotechnical and materials testing consultants. Increasing the number of on-call consultants under contract with the Department will increase responsiveness and competition to the Department’s requests for work order proposals.
A Request for Proposals (RFP) was advertised on the City’s online bidding platform and posted on the City’s website in May 2025. A total of nine (9) firms viewed the RFP and five (5) submitted proposal responses. In accordance with Council Policy 4.1 – Selection of Professional Consultants, the Public Works Department established a review board, reviewed the proposals received, and ranked the proposals in accordance with the selection criteria prescribed in the RFP. Out of the five (5) responses, three (3) firms were deemed the most qualified and selected in accordance with the criteria. City staff has determined the total number of acceptable firms was sufficient to ensure responsiveness and competition to the Department’s requests for work order proposals.
The professional services to be provided under this Agreement will not be subject to the competitive bidding process. Therefore, the most qualified firms were selected using prescribed criteria based on past performance, relevant experience, staff qualifications, project approach, and reasonableness of fees to perform the services specified in the RFP (Attachment 5). The proposed Agreement will enable timely professional services and as-needed, integral support to the Public Works Department Construction Services Division.
The following three (3) firms were deemed most qualified and selected in accordance with the review criteria set forth in Council Policy 4.1:
1. Hushmand Associates, Inc.
2 MTGL, Inc.
3. Willdan Engineering
The recommended consultants have extensive technical experience in their respective areas of expertise, and have the acceptance procedures, proper licensing, certifications, and insurance to perform the required services in the State of California. The Request for Proposals (RFP) included evaluation criteria for experience with and willingness to work on CWA projects.
The consultants will be asked to compete for planned and budgeted projects via a lump sum fee for a specific work order assignment not to exceed $400,000 and with a total not to exceed amount of $1,000,000 per contract year per consultant. The attached Agreement is structured with the same terms and conditions as the previously approved On-Call Materials Testing, Deputy Inspection, and Environmental Engineering and Science Services agreement that was executed with the successful respondents in April 2024.
Professional Services Agreement for On-Call Materials Testing, Deputy Inspection, and Environmental Engineering and Science Services
August 12, 2025
COMMUNITY WORKFORCE AGREEMENT (CWA):
Services performed by consultant building/construction inspectors and field soils and materials testers (inspectors) in support of projects identified as “Project Work” in the CWA are a covered craft as defined in the Second Amended and Restated CWA the City entered into with the Los Angeles / Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Local Unions. The CWA, as amended, is a pre-hire collective bargaining agreement that establishes labor relations procedures. Therefore, the city’s On-Call soils and materials testing and inspection consultants and its subcontractors of all tiers must agree to be parties to and bound by the Second Amended and Restated CWA by executing a Letter of Assent.
IMPACT ON BUDGET:
These professional service assignments are funded through project-specific budgets approved by Council in the Public Works Capital Improvement Program Budget.
Respectfully submitted,
Rudy Emami
Director of Public Works
Attachments:
1. Professional Services Agreement (template)
2. Hushmand Associates, Inc. proposal
3. MTGL, Inc. proposal
4. Willdan proposal
5. City of Anaheim’s Request for Proposals