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CITIZEN PARTICIPATION PLAN
In accordance with HUD regulations found in 24 CFR Part 91, this Citizen Participation Plan (CPP) is designed to provide opportunities for Anaheim residents to give input on community needs and priority uses of the following federal entitlement programs: C ommunity Development Block Grant (CDBG) including Section 108 Loan submittals, HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA). The CPP outlines the steps the City will t ake to encourage and ensure the participation of all citizens in the development of the Consolidated Plan Document (CPD), the Annual Action Plan, and the Consolidated Annual Performance and Evaluation Report (CAPER) documents.
While this CPP aims to ensure the participation of all Anaheim residents, special efforts will be made to engage very low- and low-income persons, particularly those living in blighted areas; persons living in areas where federal funds are proposed to be used; minority residents; resi dents of assisted housing; low- income residents of target revitalization areas; non ‐English speaking persons; and persons with physical disabilities. Additionally, this plan engages the Continuum of Care, other homeless related nonprofit organizations, and public housing agencies in the development of the Consolidated Plan and its associated Annual Action Plans.
A. Program Applicability
Each year the City of Anaheim receives from HUD the following entitlement grants on behalf of its residents:
• Community Development Block Grant (CDBG) Program.
• Emergency Solutions Grant (ESG) Program.
• HOME Investment Partnerships (HOME) Program.
• Housing Opportunities for Persons with AIDS (HOPWA) Program; and • Any new or successor program(s), if any, developed by HUD to consolidate, expand or otherwise alter the above-named programs and which HUD determines shall be governed by the Citizen Participation Plan regulations
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at 24 CFR Part 91, as amended.
B. The Consolidated Plan and Annual Action Plan
Development Process
The City of Anaheim program year for each Annual Action Plan of the Consolidated Plan begins on July 1st and ends on the following June 30th every year. In order to receive HUD entitlement grants, the City's Consolidated Plan and Annual Action Plans are generally submitted to HUD by May 15th, 45 days before the beginning of a new program year. In some cases, such as when congressional appropriations of funding for the grant programs are delayed, HUD may extend the City’s plan submission deadlines. The process for developing the Consolidated Plan and Annual Action Plan typically starts in February of each year. An Annual Action Plan budget and program description for HUD‐funded activities is adopted by City Council and/or the Housing and Community Development Commission for each program year, prior to submission to HUD.
As soon as feasible after beginning the public participation process for a new CPD, and no later than at the first public hearing, the City will make available to residents, public agencies, and other interested parties any available HUD- provided or other supplemental data that will inform the CPD . This data may be provided by posting links or cross -referencing data on HUD's website . The jurisdiction may make the HUD-provided data available to the public by cross- referencing to the data on HUD's website.
Additionally, before adopting a new CPD , the City will make available to residents, public agencies, and other interested parties the following information:
• The amount of assistance the city expects to receive (including grant funds and program income), and
• The range of possible activities that may be undertaken, including the estimated amount that will benefit persons with low- and moderate -
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income.
C. Public Hearings
The City of Anaheim has two advisory bodies that are involved in the preparation of the Consolidated Plan, the Annual Action Plans, and the Consolidated Annual Performance Evaluation Report. The first advisory body is called the Housing and Community Development Commission (HCDC), and it consists of nine (9) community residents appointed by the City Council. HCDC meets on the first and third Wednesday of every month and conducts business according to its bylaws. Every program year, HCDC holds two HUD-required public hearings to obtain residents' views and to respond to proposals and questions about the HUD-funded programs.
The two public hearings conducted by HCDC are:
• A first public hearing held for a period of at least 30 days during development of the Consolidated Plan and Annual Action Plans . The purpose of this public hearing is to receive public input on the activities proposed in the upcoming Annual Action Plan. These activities range from capital improvement projects to program administration. • A second public hearing held at least 15 days prior to submitting to HUD the Consolidated Annual Performance and Evaluation Report (CAPER). The intent of this public hearing is to collect public comments on activities and accomplishments of the previous program year. The comments received are included with the preparation of the CAPER.
The second advisory body is the Community Services Board (CSB), and it consists of seven (7) community residents appointed by the City Council. CSB meets the second Thursday of every month and conducts business according to its bylaws. CSB holds two public hearings to receive input on public service activities and formulates funding recommendations for these activities under the CDBG program. The funding recommendations developed by the CSB are forwarded to HCDC for consideration and possible inclusion in the Annual Action Plan budget.
Together, these public hearings provide opportunities to engage the members of the public to identify housing and community development needs. The
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public hearings will result in the development of proposed activities and strategies, the implementation of programs to affirmatively further fair housing, and the performance review of the previous program year activities. All public meetings and public hearings on the Consolidated Plan, Action Plan, CAPER, and Citizen Participation Plan shall be conducted according to the California Ralph M. Brown Act.
Any other public hearings shall be conducted according to Section D (General Citizen Participation Requirements) of this CPP.
D. General Citizen Participation Requirements
1. General Policies
This Plan sets out the basic mandates for compliance under the Housing and Community Development Act of 1974, as amended, and under 24 CFR Part 91.
The parameters will continue to be a determination by the Mayor and City Council of the appropriate uses of all HUD entitlement grants, based upon the City's needs. The city will also follow the CPP to comply with citizen participation statutory and regulatory requirements.
To comply with federal regulations found in 24 CFR Part 91.105, the City will follow the process outlined below to ensure maximum citizen outreach activities in developing and implementing the Consolidated Plan.
I. The City will identify low- and very low-income target areas defined by HUD as eligible for CDBG‐funded public improvements and other specific activities.
II. The city will participate in neighborhood forums for community-wide and neighborhood level citizen participation. From time to time, the City may also survey residents and property owners to help determine priority needs.
III. The City will hold at least two public hearings that are conveniently timed and located to provide access for all citizens in accordance with HUD requirements.
IV. The city will ensure adequate and timely notification of the public hearings so citizens can plan to attend. For each scheduled public hearing, the city will publish a Notice of Public Hearing in the local
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newspaper and post the notice on the city website.
V. Citizens will be provided with opportunities to review all reports and submit comments for a period of at least 30 days for the CPD and Annual Action Plans and 15 days for performance reports. A summary of comments will be attached to the final documents submitted to HUD, for comments received after a submittal to HUD the comments will be included in the next submittal.
Additional information regarding program activities will be made available in a timely manner.
2. Public Access to Information and Records
All citizens will be given reasonable access to information and records concerning the current and preceding five (5) years of the HUD entitlement grant programs listed in Section A (Program Applicability) of this CPP, the Consolidated Plan, Action Plans, and any substantial amendments to these documents. Such information and records will be available at the office of the City’s Housing and Community Development Department, Monday through Friday (except for legal holidays) from 8:00 a.m. to 4:30 p.m., or otherwise during the Department’s normal business hours. Copies of program documents shall be made available for review upon request. Documents generally prepared for public dissemination, such as the proposed and final copies of the Consolidated Plan, Annual Action Plan, and the Consolidated Annual Performance and Evaluation Report (CAPER), will be available for citizen review online at https://www.anaheim.net/839/HUD-Programs. Although the City reserves the right to charge a fee for duplicating records and documents, reasonable requests shall be honored at no cost to the public. Reasonableness shall be determined by a combination of the number of copies requested; size (pages and/or dimensions) of the documents; length of staff time needed to compile the data; and the direct costs to the City to duplicate the document(s) and record(s). Copies may be obtained in person, by mail, or by telephone request. Program records maintained on file, or requiring research or compilation, shall be provided within a reasonable time period upon receipt of a written request which specifically states the information desired and the correct name and contact address or telephone number of the person making the request. All books and records relating to HUD‐funded programs shall be
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maintained for a minimum of five (5) years after the completion of a program year.
3. Access for People with Disabilities
The City shall ensure that architectural barriers do not preclude the attendance of disabled persons at meetings and hearings convened under the CPP. The City shall also ensure that the Consolidated Plan, Action Plan, Citizen Participation Plan, and CAPER, including substantial amendments to these documents, shall be available as needed in an alternative format accessible to persons with disabilities.
4. Language Access
The City will take reasonable steps to provide language assistance to ensure meaningful access to participation by non -English-speaking residents of the community.
E. Publication of the Consolidated Plan &
Performance Reports
The city will make its draft Consolidated Plan and Performance Reports available to the public to provide the impacted residents with ample opportunities to review and participate effectively in developing final versions of the documents. Copies of these documents will be available for review at the City of Anaheim Housing and Community Development Department , 201 S.
Anaheim Boulevard; the Anaheim Central Library, 500 Broadway; and online at https://www.anaheim.net/839/HUD-Programs.
F. Substantial Amendments to the Consolidated
Plan or Annual Action Plan
From time to time, it may be necessary to amend the Consolidated Plan or an Annual Action Plan to describe major activity changes or add new activities. The City shall amend the approved Consolidated Plan or the Annual Action Plan whenever one of the following occurs:
I. The city desires to increase the amount of Consolidated Plan and/or
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Annual Action Plan funding allocated to an existing activity when the amount of such increase exceeds 25% of the HUD program allocation.
II. The City wants to shift funds from any existing eligible activity covered by an Annual Action Plan to a different eligible activity not previously stated in the Annual Action Plan of the Consolidated Plan; or
III. The city wants to substantially change the purpose, scope, location, or beneficiaries of a specific activity.
If a substantial change is proposed, a 30‐day public notice will be published to allow public review of the proposed changes in accordance with HUD requirements.
G. Disaster Response Exempt from Substantial
Amendment Process
Criteria when a change would not constitute a substantial amendment and thereby waive requirements for formal adoption of an amendment to an associated Consolidated Plan or Annual Action Plan, include events that qualify as a type of disaster. In such instances, the City could redirect existing funds and/or programs to meet a local urgent need response. In the event of a state or federal disaster, the city could apply for CDBG Disaster Recovery grants to meet urgent local needs. In general, to ensure disaster recovery grants are awarded in a timely manner, provisions of 42 U.S.C. 5304(a)(2) and (3), 42 U.S.C. 12707, 24CFR 570.486, 91.105(b) and (c), and 91.115(b) and (c), with respect to citizen participation requirements, are waived via Federal Register Not ice (https://www.hudexchange.info/cdbg-dr/cdbg-dr-laws-regulations-and- federal-register-notices/)
1. HUD criteria used to qualify local “urgent needs” e.g., events of “particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community for which other funding is not available” found at 24 CFR 570.483(d).
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2. Federal Emergency Management Agency criteria used to determine eligibility for assistance after “the emergency or major disaster event” can be found at 44 CFR 206.221-223.
3. City actions that could impact Consolidated Plan funds will be consistent with officially adopted emergency management and disaster recovery plans established by the City.
4. The City will notify HUD five (5) days before implementing changes or amendments to the Consolidated Plan and/or Action Plan, but is not required to undertake public comment; and
5. The city will make reasonable efforts to provide public opportunities for comment about changes.
H. Comments
Following publication of a draft CPD, Annual Action Plan, CAPER , Citizen Participation Plan, and/or substantial amendment to any of these planning documents, the city will receive public comments on the draft documents for a period of no less than 30 calendar days (15 days in the case of a draft CAPER).
Comments can be submitted via e‐mail to
[email protected]. The City shall consider any comments or views of residents of the community received in writing, or orally at the public hearings, in preparing the final CPD, Annual Action Plan, CAPER, Citizen Participation Plan, and/or substantial amendment to any of these planning documents. A summary of these c omments or views, and a summary of any comments or views not accepted and the reasons why, shall be attached to the final version of the associated document.
I. Technical Assistance
The city will provide technical assistance to groups representing low- and moderate-income persons that request help in developing proposals for funding under the programs covered by the Consolidated Plan. City staff will determine the type and level of assistance that will be provided for each group.
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Assistance can be requested by emailing
[email protected].
J. Retention of Records
The following records will be maintained for five years from their effective dates and available to the public upon request:
I. Written reports describing the process used to inform citizens of the availability of the program funding amounts.
II. Records of public hearings held to solicit citizen input including public notices and any related promotional materials.
III. Written records of the efforts made to involve citizens in the development of CDBG, HOME, ESG, and HOPWA grant applications.
IV. Copies of all relevant program applications.
V. Grantee Performance Reports.
VI. Copies of applications, letters of approval, grant agreements, progress reports, regulations and other pertinent documents.
K. Complaints
Complaints regarding the Consolidated Plan process, Consolidated Plan amendments, and/or annual program performance reports may be submitted at any point during the program year via e ‐mail to
[email protected]. The city will accept written complaints provided they specify the following:
I. A description of the complaint and supporting facts and data; and II. Name, address , and telephone number of the person and the date of comment.
The Housing and Community Development Department staff will provide timely written responses to written complaints and grievances within 15 working days from the date the complaint is received.
L. Displacement and Relocation
The City intends to administer its Consolidated Plan programs without displacement. However, in the event displacement is unavoidable, the City will
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comply with the regulations of the Uniform Relocation Assistance and Real Property Acquisition Policies Act, as amended, and Section 104(d) of the Housing and Community Development Act of 1974, as amended.
Consistent with the goals and objectives of activities assisted under the Act, the city will take appropriate steps to minimize the direct and indirect displacement of persons from their homes.
M. Assurances
Anaheim’s Citizen Participation Plan will be made available to the public and reasonable efforts will be made to make the Citizen Participation Plan available in a format accessible to persons with disabilities. If requested, the Citizen Participation Plan will be made available in Spanish. The City shall make all reasonable diligent efforts to comply with the process and procedures outlined in the Citizen Participation Plan.