City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Upfitting, Services and Parts and Communication Equipment Installation Services
MA#106-900002
CONTRACT NUMBER MA# 106-900002
BETWEEN
CITY OF ANAHEIM
AND
911 VEHICLE, INC.
FOR
FIRE EMERGENCY VEHICLE UPFITTING, SERVICES AND PARTS AND
COMMUNICATION EQUIPMENT INSTALLATION AND MAINTENANCE
This Citywide Master Agreement MA# 106-900002 for Fire Emergency Vehicle Retrofit, Parts and Services and Communication Equipment Maintenance, (hereinafter referred to as “Contract”) is made and entered into as of the date fully executed by and between the City of Anaheim, a municipal corporation duly organized and validly existing under the laws of the State of California and the Charter City of Anaheim, (hereinafter referred to as “City”) with a place of business at 20 0 S. Anaheim Blvd., Suite 620, Anaheim, CA 92805 and 911 Vehicle, Inc. (hereinafter referred to as “Contractor”) , with a place of business at 5604 E. La Palma Ave., Anaheim, CA 92807, with City and Contractor sometimes individually referred to as (“Party”), or collectively referred to as (“Parties”).
ATTACHMENTS
This Contract is comprised of this document and the following Attachments, which are attached hereto and incorporated by reference into this Contract:
Attachment A – Scope of Work
Attachment B – Pricing, Payment, and Compensation
RECITALS
WHEREAS, the City of Anaheim/Central Purchasing Office, on behalf of the Anaheim Fire and Rescue Department, issued an Invitation to Bid (IFB) 310-288545-ER for Fire Emergency Vehicle Upfitting and Service and Communication Equipment Installation Services on 7/25/2025; and
WHEREAS, the Contractor responded to the IFB for Fire Emergency Vehicle Upfitting, Services and Parts and Communication Equipment Installation and Maintenance and represented that its proposed services shall meet or exceed the requirements of the IFB; and WHEREAS, the City of Anaheim/Central Purchasing Office, on behalf of the Anaheim Fire and Rescue Department, desires to enter into Contract MA#106-900002 with Contractor pursuant to the Scope of Work, attached hereto as Attachment A; and
WHEREAS, the City agrees to pay Contractor based on the schedule of fees set forth in the Pricing Payment and Compensation, attached hereto as Attachment B; and WHEREAS, Contractor agrees to provide Fire Emergency Vehicle Retrofit, Parts and Service and Communication Equipment Installation Services effective upon execution of all necessary signatures for a term of one year (1) year, with four (4) additional optional one-year renewal periods; and
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Upfitting, Services and Parts and Communication Equipment Installation Services
MA#106-900002
NOW, THEREFORE, the Parties mutually agree as follows:
ARTICLES
General Terms and Conditions:
A. Governing Law and Venue: This Contract has been negotiated and executed in the state of California and shall be governed by and construed under the laws of the state of California. In the event of any legal action to enforce or interpret this Contract, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. Furthermore, the Parties specifically agree to waive any and all rights to request that an action be transferred for adjudication to another County.
B. Entire Contract: This Contract contains the entire Contract between the Parties with respect to the matters herein, and there are no restrictions, promises, warranties or undertakings other than those set forth herein or referred to herein. No exceptions, alternatives, substitutes or revisions are valid or binding on City unless authorized by City in writing. Electronic acceptance of any additional terms, conditions or supplemental contracts by any City employee or agent, including but not limited to installers of software, shall not be valid or binding on City unless accepted in writing by City’s Purchasing Agent or designee.
C. Amendments: No alteration or variation of the terms of this Contract shall be valid unless made in writing and signed by the Parties; no oral understanding or agreement not incorporated herein shall be binding on either of the Parties; and no exceptions, alternatives, substitutes or revisions are valid or binding on City unless authorized by City in writing.
D. Taxes: Unless otherwise provided herein or by law, price quoted does not include California state sales or use tax. Out -of-state Contractors shall indicate California Board of Equalization permit number and sales permit number on invoices, if California sales tax is added and collectable. If no permit numbers are shown, sales tax will be deducted from payment.
E. Delivery: Timely delivery is of the essence in this Contract. City reserves the right to refuse any commodities and services and to cancel all or any part of the commodities not conforming to applicable specifications, drawings, samples or descriptions or services that do not conform to the prescribed scope of work. Acceptance of any part of the order for commodities shall not bind City to accept future shipments nor deprive it of the right to return commodities already accepted at Contractor’s expense. Over shipments and under shipments of commodities shall be only as agreed to in writing by City. Delivery shall not be deemed to be complete until all commodities or services have actually been received and accepted in writing by City.
F. Acceptance Payment: Unless otherwise agreed to in writing by City , 1) acceptance shall not be deemed complete unless in writing and until all the commodities/services have actually been received, inspected, and tested to the satisfaction of City, and 2) payment shall be made in arrears after satisfactory acceptance.
G. Warranty: Contractor expressly warrants that the equipment, installation, materials, and services covered by this Contract are 1) free of liens or encumbrances, 2) merchantable and good for the ordinary purposes for which they are used, and 3) fit for the particular purpose for which they are intended. Acceptance of this order shall constitute an agr eement upon Contractor’s part to
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Upfitting, Services and Parts and Communication Equipment Installation Services
MA#106-900002
indemnify, defend and hold City and its indemnitees as identified in Article “Z” harmless from liability, loss, damage and expense, including reasonable counsel fees, incurred or sustained by City by reason of the failure of the goods/services to conform to such warranties, faulty work performance, negligent or unlawful acts, and non -compliance with any applicable state or federal codes, ordinances, orders, or statutes, including the Occupational S afety and Health Act (OSHA) and the California Industrial Safety Act. Such remedies shall be in addition to any other remedies provided by law.
H. Patent/Copyright Materials/Proprietary Infringement: Unless otherwise expressly provided in this Contract, Contractor shall be solely responsible for clearing the right to use any patented or copyrighted materials in the performance of this Contract. Contractor warrants that any software as modified throu gh services provided hereunder will not infringe upon or violate any patent, proprietary right, or trade secret right of any third party. Contractor agrees that, in accordance with the more specific requirement contained in Article “Z” below, it shall indemnify, defend and hold City and City Indemnitees harmless from any and all such claims and be responsible for payment of all costs, damages, penalties and expenses related to or arising from such claim(s), including, costs and expenses but not including attorney’s fees.
I. Assignment: The terms, covenants, and conditions contained herein shall apply to and bind the heirs, successors, executors, administrators and assigns of the Parties. Furthermore, neither the performance of this Contract nor any portion thereof may be assigned by Contractor without the express written consent of City. Any attempt by Contractor to assign the performance or any portion thereof of this Contract without the express written consent of City shall be invalid and shall constitute a breach of this Contract.
J. Non-Discrimination: In the performance of this Contract, Contractor agrees that it will comply with the requirements of Section 1735 of the California Labor Code and not engage nor permit any subcontractors to engage in discrimination in employment of persons because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, or sex of such persons. Contractor acknowledges that a violation of this provision shall subject Contractor to penalties pursuant to Section 1741 of the California Labor Code.
K. Termination: In addition to any other remedies or rights it may have by law, City has the right to immediately terminate this Contract without penalty for cause or after 30 days’ written notice without cause, unless otherwise specified. Cause shall be defined as any material breach of contract, any misrepresentation or fraud on the part of Contractor. Exercise by City of its right to terminate Contract shall relieve City of all further obligation.
L. Consent to Breach Not Waiver: No term or provision of this Contract shall be deemed waived, and no breach excused, unless such waiver or consent shall be in writing and signed by the Party claimed to have waived or consented. Any consent by any Party to, or waiver of, a breach by the other, whether express or implied, shall not constitute consent to, waiver of, or excuse for any other different or subsequent breach.
M. Independent Contractor: Contractor shall be considered an independent contractor and neither Contractor, its employees, nor anyone working under Contractor shall be considered an agent or an employee of City. Neither Contractor, its employees nor anyone working under Contractor shall qualify for workers’ compensation or other fringe benefits of any kind through City.
N. Performance Warranty: Contractor shall warrant all work under this Contract, taking necessary steps and precautions to perform the work to City’s satisfaction. Contractor shall be responsible
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Upfitting, Services and Parts and Communication Equipment Installation Services
MA#106-900002
for the professional quality, technical assurance, timely completion , and coordination of all documentation and other commodities/services furnished by Contractor under this Contract.
Contractor shall perform all work diligently, carefully, and in a good and workmanlike manner; shall furnish all necessary labor, supervision, machinery, equipment, materials, and supplies, shall at its sole expense obtain and mainta in all permits and licenses required by public authorities, including those of City required in its governmental capacity, in connection with performance of the work. If permitted to subcontract, Contractor shall be fully responsible for all work performed by subcontractors.
O. Bonding and Insurance Requirements:
Some procurements may require bonding and/or insurance. Specific requirements will be stated in the applicable bid documents. In the event bonding is required, bonds shall be submitted in a form acceptable to the City (samples will be included in the documents).
Checks or letters of credit will not be accepted in lieu of bonding. The City’s standard minimum insurance requirements (shown below) will apply.
• Comprehensive General Liability Insurance: In an amount no less than $2,000,000 per occurrence/$4,000,000 Aggregate. This coverage is primary over any coverage maintained by the City.
• Auto Liability Insurance: In an amount no less than $2,000,000 per occurrence combined single limit (CSL). This coverage is primary over any coverage maintained by the City. • Workers' Compensation Insurance: as required by State statutes and employer liability coverage in an amount no less than $1,000,000. A Waiver of Subrogation is required for Workers’ Compensation coverage.
Coverage Minimum Limits
Commercial General Liability
$2,000,000 occurrence
$4,000,000 aggregate
Automobile Liability including coverage for owned,
non-owned and hired vehicles
$2,0000,000 combine single limit per
occurrence
Workers’ Compensation
Statutory and
Employer Liability coverage of
$1,000,000
Employers’ Liability Insurance
$1,000,000 per occurrence
Contractor is responsible for the satisfaction of all deductibles and self-insured retentions, which if exceed $10,000, must be disclosed and approved by the City’s Risk Manager prior to the inception of this Agreement.
Excess/Umbrella insurance can be used to satisfy the minimum insurance requirements subject to the review and approval of the City’s Risk Manager.
Contractor agrees that this insurance shall not be voluntarily cancelled by Contractor or limited in scope or coverage by Contractor until after thirty (30) days prior written notice has been given to the City Clerk, City of Anaheim, 200 S. Anaheim Blvd., Anaheim, CA 92805. This does not apply to cancellation for non-payment of premium, which requires notice of not less than ten (10) days.
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Upfitting, Services and Parts and Communication Equipment Installation Services
MA#106-900002
Each insurance policy required by this Agreement, except Workers’ Compensation, shall contain the following clauses or shall otherwise provide for the following conditions:
“It is agreed that any insurance maintained by Contractor pursuant to this Agreement shall be primary to, and not contribute with, any insurance or self - insurance maintained by the City of Anaheim.”
“The City of Anaheim is included as additional insured with respect to the scope of work, operations, and/or activities of the Named Insured, performed under this Agreement with the City of Anaheim.”
Insurance certificates should state:
City of Anaheim
Attn: Purchasing Division
200 S. Anaheim Blvd, Suite 620
Anaheim, CA 92805
Insurance certificates should be emailed to [email protected].
Any insurance required under this Agreement must be written by an insurance company admitted to do business in California.
City’s Risk Manager is hereby authorized to amend or reduce the requirements set forth herein if such customer generated amendment or reduction is in City’s best interest.
P. Changes: Contractor shall make no changes in the work or perform any additional work without City’s specific written approval.
Q. Change of Ownership/Name, Litigation Status, Conflicts with City Interests: Contractor agrees that if there is a change or transfer in ownership of Contractor’s business prior to completion of this Contract, and City agrees to an assignment of Contract, the new owners shall be required under the terms of sale or other instruments of transfer to assume Contractor’s duties and obligations contained in this Contract and complete them to the satisfaction of City.
City reserves the right to immediately terminate Contract in the event City determines that the assignee is not qualified or is otherwise unacceptable to City for the provision of services under Contract.
In addition, Contractor has the duty to notify City in writing of any change in Contractor’s status with respect to name changes that do not require an assignment of Contract. Contractor is also obligated to notify City in writing if Contractor becomes a party to any litigation against City, or a party to litigation that may reasonably affect Contractor’s performance under Contract, as well as any potential conflicts of interest between Contractor and City that may arise prior to or during the period of Co ntract performance. While Contractor will be required to provide this information without prompting from City any time there is a change in Contractor’s name, conflict of interest or litigation status, Contractor must also provide an update to City of its status in these areas whenever requested by City.
Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with City interests. In addition to Contractor, this obligation shall apply
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Upfitting, Services and Parts and Communication Equipment Installation Services
MA#106-900002
to Contractor’s employees, agents, and subcontractors associated with the provision of goods and services provided under this Contract. Contractor’s efforts shall include, but not be limited to establishing rules and procedures preventing its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence City staff or elected officers in the performance of their duties.
R. Force Majeure: Contractor shall not be assessed with liquidated damages or unsatisfactory performance penalties during any delay beyond the time named for the performance of this Contract caused by any act of God, war, civil disorder, employment strike or other cause b eyond its reasonable control, provided Contractor gives written notice of the cause of the delay to City within 36 hours of the start of the delay and Contractor avails himself of any available remedies.
S. Confidentiality: Contractor agrees to maintain the confidentiality of all City and City-related records and information pursuant to all statutory laws relating to privacy and confidentiality that currently exist or exist at any time during the term of this Contract. All such records and information shall be considered confidential and kept confidential by Contractor and Contractor’s staff, agents and employees.
T. Compliance with Laws: Contractor represents and warrants that services to be provided under this Contract shall fully comply, at Contractor’s expense, with all standards, laws, statutes, restrictions, ordinances, requirements, and regulations (collectively “laws”), including, but not limited to those issued by City in its governmental capacity and all other laws applicable to the services at the time services are provided to and accepted by City. Contractor acknowledges that City is relying on Contractor to ensure such compliance, and pursuant to the requirements of Article “Z” below, Contractor agrees that it shall defend, indemnify and hold City and City Indemnitees harmless from all liability, damages, costs and expenses arising from or related to a violation of such laws.
U. Freight: Prior to City’s express acceptance of delivery of products. Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under Contract.
V. Severability: If any term, covenant, condition or provision of this Contract is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby.
W. Attorney Fees: In any action or proceeding to enforce or interpret any provision of this Contract, each Party shall bear their own attorney’s fees, costs and expenses.
X. Interpretation: This Contract has been negotiated at arm’s length and between persons sophisticated and knowledgeable in the matters dealt with in this Contract. In addition, each Party has been represented by experienced and knowledgeable independent legal counsel of their own choosing or has knowingly declined to seek such counsel despite being encouraged and given the opportunity to do so. Each Party further acknowledges that they have not been influenced to any extent whatsoever in executing this Con tract by any other party hereto or by any person representing them, or both. Accordingly, any rule or law (including California Civil Code Section 1654) or legal decision that would require interpretation of any ambiguities in this Contract against the Party that has drafted it is not applicable and is waived. The provisions of this Contract shall be interpreted in a reasonable manner to affect the purpose of the Parties and this Contract.
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Upfitting, Services and Parts and Communication Equipment Installation Services
MA#106-900002
Y. Employee Eligibility Verification: Contractor warrants that it fully complies with all Federal and State statutes and regulations regarding the employment of aliens and others and that all its employees performing work under this Contract meet the citizenship or alien status requirement set forth in Federal statutes and regulations. Contractor shall obtain from all employees performing work hereunder, all verification and other documentation of employment eligibility status required by Federal or State statutes and regulations including, but not limited to, the Immigration Reform and Control Act of 1986, 8 U.S.C. §1324 et seq., as they currently exist and as they may be hereafter amended. Contractor shall retain all such documentation for all covered employees for the period prescribed by the law. Contractor shall indemnify, defend with counsel approved in writing by City, and hold harmless, City, its agents, officers, and employees from employer sanctions and any other liability which may be assessed against Contractor or City or both in connection with any alleged violation of any Federal or State statutes or regulations pertaining to the eligibility for employment of any persons performing work under this Contract.
Z. Hold Harmless and Indemnification: To the fullest extent permitted by law, Contractor agrees to indemnify, defend, at City’s option, and hold harmless City, its officials, officers, employees, agents, and representatives from and against any and all claims, losses, damages, defense costs, or liability, of any kind or nature (collectively referred to hereinafter as “Claims”), arising out of or in connection with Contractor’s (or Contractor’s contractors’ or subcontractors’, if any) (i) acts, errors, or omissions, (ii) performance or failure to perform, (iii) goods or services provided, or (iv) work performed by, or on behalf of, Contractor, relative to this Agreement, except for those Claims which arise out of the sole negligence or willful misconduct of City.
The obligations set forth in this indemnification provision (i) shall be in effect without regard to whether City, Contractor, or any other person maintains, or fails to maintain, insurance coverage, or a self -insurance program, for any such Claims and (ii) shall survive the termination of this Agreement.
AA. Audits/Inspections: Contractor agrees to permit the City’s authorized representative (including auditors from a private auditing firm hired by City) access during normal working hours to all books, accounts, records, reports, files, financial records, supporting documentation, including payroll and accounts payable/receivable records, and other papers or property of Contractor for the purpose of auditing or inspecting any aspect of performance under this Contract. The inspection and/or audit will be confined to those matters connected with the performance of Contract including, but not limited to, the costs of administering Contract. City will provide reasonable notice of such an audit or inspection. City reserves the right to audit and verify Contractor’s records before final payment is made.
Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated under this Contract or by law. Contractor agrees to allow interviews of any employees or others who might reasonably have information related to such records. Further, Contractor agrees to include a similar right to City to audit records and interview staff of any subcontractor related to performance of this Contract.
Should Contractor cease to exist as a legal entity, Contractor’s records pertaining to this Contract shall be forwarded to City’s project manager.
BB. Contingency of Funds: Contractor acknowledges that funding or portions of funding for this Contract may be contingent upon budget approval for each fiscal year covered by this Contract. If such approval, funding or appropriations are not forthcoming, or are otherwise limited , City may immediately terminate or modify this Contract without penalty.
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Upfitting, Services and Parts and Communication Equipment Installation Services
MA#106-900002
CC. Expenditure Limit: Contractor shall notify City of Anaheim in writing when the expenditure against Contract reaches 75 percent of the dollar limit on Contract. City will not be responsible for any expenditure overruns and will not pay for work exceeding the dollar limit on Contract unless a change order to over those costs has been issued.
DD. California Public Records Act: Contractor and City agree and acknowledge that all information and documents related to the award and performance of this Contract may be subject to disclosure pursuant to the California Public Records Act, California Government Code Section 7920.000 et seq. Contractor shall not respond to any California Public Records Act request directed at City; all responses shall be handled by City.
City Additional Terms and Conditions:
1. Scope of Contract: This Contract specifies contractual terms and conditions by which City will procure Fire Emergency Vehicle Retrofit, Parts and Services and Communication Equipment Maintenance from Contractor as further detailed in the Scope of Work, identified and incorporated herein by this reference as “Attachment A”.
2. Term of Contract: This Contract shall commence upon execution of all necessary signatures and shall be effective for one (1) year, with the option to renew for four (4) additional one-year periods, unless otherwise terminated by City.
3. Adjustments – Scope of Work: No adjustments made to the Scope of Work will be authorized without prior written approval of the Purchasing Agent or designee.
4. Bills and Liens: Contractor shall pay promptly all indebtedness for labor, materials and equipment used in performance of the work. Contractor shall not permit any lien or charge to attach to the work or the premises, but if any does so attach, Contractor shall promptly pr ocure its release and, in accordance with the requirements of Article “Z” above, indemnify, defend, and hold City harmless and be responsible for payment of all costs, damages, penalties and expenses related to or arising from or related thereto.
5. Changes in Specifications: No changes shall be made in the specifications unless authorized by the City. The City shall have the right to make reasonable changes at any time, if no cost is associated with those changes, including drawings that are a part thereof or made a part thereof by reason of the changes.
6. Civil Rights: Contractor attests that services provided shall be in accordance with the provisions of Title VI and Title VII of the Civil Rights Act of 1964, as amended, Section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975 as amended; Title II of the Americans with Disabilities Act of 1990, and other applicable State and federal laws and regulations prohibiting discrimination on the basis of race, color, national origin, ethnic group identification, age, religion, marital status, sex or disability.
7. Americans with Disabilities Act (ADA): Section 504 of the Rehabilitation Act of 1973 as amended; Title VI and VII of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act, 42 USC 12101; California Code of Regulations, Title 2, Title 22: California Government Code, Sections 11 135, et seq .; and other federal and state laws and executive orders prohibit
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Upfitting, Services and Parts and Communication Equipment Installation Services
MA#106-900002
discrimination. All programs, activities, employment opportunities, and services must be made available to all persons, including persons with disabilities.
8. Authorization Warranty: The Contractor represents and warrants that the person executing this Contract on behalf of and for the Contractor is an authorized agent who has actual authority to bind the Contractor to each and every term, condition and obligation of this Contract and that all requirements of the Contractor have been fulfilled to provide such actual authority.
9. Breach of Contract: The failure of Contractor to comply with any of the provisions, covenants or conditions of this Contract shall be a material breach of this Contract. In such event City may, and in addition to any other remedies available at law, in equity, or otherwise specified in this Contract:
a. Terminate Contract immediately, pursuant to Article K herein; and
b. Afford Contractor written notice of the breach and ten (10) calendar days or such shorter time that may be specified in this Contract within which to cure the breach; and
c. Discontinue payment to the Contactor for and during the period in which Contractor is in breach; and
d. Offset against any monies billed by Contractor but unpaid by City those monies disallowed pursuant to the above.
10. Conflict of Interest – Contractor’s Personnel: Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of City. This obligation shall apply to Contractor; Contractor’s employees, agents, and subcontractors associated with accomplishing work and services hereunder. Contractor’s efforts shall include, but not be limited to establishing precautions to prevent its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence City staff or elected officers from acting in the best interests of City.
11. Conflict of Interest – City Personnel: City Council policy prohibits its employees from engaging in activities involving a conflict of interest. Contractor shall not, during the period of this Contract, employ any City employee for any purpose.
12. Contractor’s Project Manager and Key Personnel: Contractor shall appoint a Project Manager to direct Contractor’s efforts in fulfilling Contractor’s obligations under this Contract. This Project Manager shall be subject to approval by City and shall not be changed without the written consent of City’s Project Manager, which consent shall not be unreasonably withheld.
Contractor’s Project Manager shall be assigned to this project for the duration of Contract and shall diligently pursue all work and services to meet the project timelines. City’s Project Manager shall have the right to require the removal and replacement of Contractor’s Project Manager from providing services to City under this Contract. City’s Project Manager shall notify Contractor in writing of such action. Contractor shall accomplish the removal within five (5) business days after written notice by City’s Project Manager. City’s Project Manager shall review and approve the appointment of the replacement for Contractor’s Project Manager. City is not required to provide any additional information, reason or rationale in the event it requires the removal of Contractor’s Project Manager from providing further services under Contract.
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Upfitting, Services and Parts and Communication Equipment Installation Services
MA#106-900002
13. Contractor’s Records: Contractor shall keep true and accurate accounts, records, books and data which shall correctly reflect the business transacted by Contractor in accordance with generally accepted accounting principles. These records shall be stored for a period of three (3) years after final payment is received from City.
14. Contractor Work Hours and Safety Standards: The Contractor shall ensure compliance with all safety and hourly requirements for employees in accordance with federal, state, and City’s safety regulations and laws.
15. Conditions Affecting Work: Contractor shall be responsible for taking all steps reasonably necessary to ascertain the nature and location of the work to be performed under this Contract and to know the general conditions which can affect the work or the cost thereof. Any failure by Contractor to do so will not relieve Contractor from responsibility for successfully performing the work without additional cost to City. City assumes no responsibility for any understanding or representations concerning the nature, location(s) or general conditions made by any of its officers or agents prior to the execution of this Contract, unless such understanding or representations by City are expressly stated in Contract.
16. Data – Title To: All materials, documents, data or information obtained from City data files or any City medium furnished to Contractor in the performance of this Contract will at all times remain the property of City. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of City. All materials, documents, data or information, including copies, must be returned to City at the end of this Contract.
17. Default – Re-Procurement Costs: In case of Contract breach by Contractor, resulting in termination by City, City may procure the commodities and services from other sources. If the cost for those commodities and services is higher than under the terms of the existing Contract, Contractor will be responsible for paying City the difference between Contract cost and the price paid, and City may deduct this cost from any unpaid balance due Contractor. The price paid by City shall be the prevailing market price at the time such purchase is made. This is in addition to any other remedies available under this Contract and under law.
18. Disputes – Contract: The Parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute concerning a question of fact arising under the terms of this Contract is not disposed of in a reasonable period of time by the Contractor’s Project Manager and the City‘s Project Manager, as specified in Article 25 “Notices”, such matter shall be brought to the attention of the City Purchasing Agent by way of the following process:
a. The Contractor shall submit to the Purchasing Agent a written demand for a final decision regarding the disposition of any dispute between the Parties arising under, related to, or involving this Contract, unless City, on its own initiative, has already rendered such a final decision.
b. The Contractor’s written demand shall be fully supported by factual information, and, if such demand involves a cost adjustment to Contract, Contractor shall include with the demand a written statement signed by a senior official indicating that the demand is made in good faith, that the supporting data are accurate and complete, and that the amount requested accurately reflects Contract adjustment for which Contractor believes City is liable.
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Upfitting, Services and Parts and Communication Equipment Installation Services
MA#106-900002
Pending the final resolution of any dispute arising under, related to, or involving this Contract, Contractor agrees to diligently proceed with the performance of this Contract, including the delivery of commodities and/or provision of services. Contracto r’s failure to diligently proceed shall be considered a material breach of this Contract.
Any final decision of City shall be expressly identified as such, shall be in writing, and shall be signed by City Purchasing Agent or his designee. If City fails to render a decision within 90 days after receipt of Contractor’s demand, it shall be deemed a final decision adverse to Contractor’s contentions. Nothing in this section shall be construed as affecting City’s right to terminate Contract for cause or termination for convenience as stated in Article K herein.
19. Drug-Free Workplace: Contractor hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. Contractor will:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a)(1).
b. Establish a drug -free awareness program as required by Government Code Section 8355(a)(2) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace; and
ii. The organization’s policy of maintaining a drug-free workplace; and iii. Any available counseling, rehabilitation and employee assistance programs; and iv. Penalties that may be imposed upon employees for drug abuse violations. c. Provide as required by Government Code Section 8355(a)(3) that every employee who works under this Contract:
i. Will receive a copy of the company’s drug-free policy statement; and ii. Will agree to abide by the terms of the company’s statement as a condition of employment under this Contract.
d. Failure to comply with these requirements may result in suspension of payments under Contract or termination of Contract or both, and Contractor may be ineligible for award of any future City contracts if City determines that any of the following has occurred:
i. Contractor has made false certification, or
ii. Contractor violates the certification by failing to carry out the requirements as noted above.
20. Emergency/Declared Disaster Requirements: In the event of an emergency or if the City of Anaheim is declared a disaster area by city, county, state or federal government, Contract may be subjected to unusual usage. Contractor shall service City during such an emergency or declared disaster under the same terms and conditions that apply during non-emergency/disaster conditions.
The pricing quoted by Contractor shall apply to serving City’s needs regardless of the circumstances. If Contractor is unable to supply the goods/services under the terms of Contract, then Contractor shall provide proof of such disruption and a copy of the invoice for the
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Upfitting, Services and Parts and Communication Equipment Installation Services
MA#106-900002
goods/services from Contractor’s supplier(s). Additional profit margin as a result of supplying goods/services during an emergency or a declared disaster shall not be permitted. In the event of an emergency or declared disaster, emergency purchase order numbers will be assigned. All applicable invoices from Contractor shall show both the emergency purchase order number and Contract number.
21. Errors and Omissions : All reports, files and other documents prepared and submitted by Contractor shall be complete and shall be carefully checked by the professional(s) identified by Contractor as Project Manager and key personnel attached hereto, prior to submission to the City.
Contractor agrees that City review is discretionary, and Contractor shall not assume that the City will discover errors and/or omissions. If the City discovers any errors or omissions prior to approving Contractor’s reports, files and other written do cuments, the reports, files or documents will be returned to Contractor for correction. Should the City or others discover errors or omissions in the reports, files or other written documents submitted by the Contractor after City approval thereof, City approval of Contractor’s reports, files or documents shall not be used as a defense by Contractor in any action between the City and Contractor, and the reports, files or documents will be returned to Contractor for correction.
22. Equal Employment Opportunity: Contractor shall comply with U.S. Executive Order 11246 entitled, “Equal Employment Opportunity” as amended by Executive Order 11375 and as supplemented in Department of Labor regulations (41 CFR, Part 60) and applicable state of California regulations as may now ex ist or be amended in the future. Contractor shall not discriminate against any employee or applicant for employment on the basis of race, color, national origin, ancestry, religion, sex, marital status, political affiliation or physical or mental condition.
Regarding handicapped persons, Contractor will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. Contractor agrees to provide equal opportunity to handicapped persons in employment or in advancement in employment or otherwise treat qualified handicapped individuals without discrimination based upon their physical or mental handicaps in all employment practices such as the following: employment, upgrading, promotions, transfers, advertising, layoffs, terminations, rate of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor agrees to comply with the provisions of Sections 503 and 504 of the Rehabilitation Act of 1973, as amended, pertaining to prohibition of discrimination against qualified handicapped persons in all programs and/or activities as detailed in regulations signed by the Secretary of the Department of He alth and Human Services effective June 3, 1977, and found in the Federal Register, Volume 42, No. 68 dated May 4, 1977, as may now exist or be amended in the future.
Regarding Americans with disabilities, Contractor agrees to comply with applicable provisions of Title 1 of the Americans with Disabilities Act enacted in 1990 as may now exist or be amended in the future.
23. Headings: The various headings and numbers herein, the grouping of provisions of this Contract into separate clauses and paragraphs, and the organization hereof are for the purpose of convenience only and shall not limit or otherwise affect the meaning hereof.
24. News/Information Release: Contractor agrees that it will not issue any news releases in connection with either the award of this Contract or any subsequent amendment of or effort under this Contract without first obtaining review and written approval of said news releases from City through City’s Project Manager.
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Upfitting, Services and Parts and Communication Equipment Installation Services
MA#106-900002
25. Notices: Any and all notices, requests, demands, and other communications contemplated, called for, permitted, or required to be given hereunder shall be in writing with a copy provided to the Assigned Buyer, except through the course of the Parties’ Project Managers’ routine exchange of information and cooperation during the terms of the work and services. Any written communications shall be deemed to have been duly given upon actual in -person delivery, if delivery is by direct hand, or upon delivery on the actual day of receipt or no greater than four (4) calendar days after being mailed by US certified or registered mail, return receipt requested, postage prepaid, whichever occurs first. The date of mailing shall count as the first day. All communications shall be addressed to the appropriate Party at the address stated herein or such other address as the Parties hereto may be designated by written notice from time to time in the manner aforesaid.
Contractor: 911 VEHICLE, INC.
Attn: Dan Walters
5604 E. La Palma Ave.
Anaheim, CA 92807
Telephone: 714-808-0911
Email: [email protected]
City of Anaheim: CITY OF ANAHEIM/FIRE AND RESCUE DEPARTMENT Attn: Nick Colonelli
201 S. Anaheim Blvd., Suite 301
Anaheim, CA 92805
Telephone: 714-765-4033
Email: [email protected]
Central Purchasing: CITY OF ANAHEIM/CENTRAL PURCHASING OFFICE Attn: Esther Robles
200 S. Anaheim Blvd., Suite 620
Anaheim, CA 92805
Telephone: (714) 765-4093
Email: [email protected]
With a copy to: CITY CLERK
City of Anaheim
200 S. Anaheim Blvd., 2nd Floor
Anaheim, CA 92805
26. Order Dates: Orders may be placed during the term of the Contract even if delivery may not be made until after the term of the Contract. The Contractor must clearly identify the order date on all invoices to City and the order date must precede the expiration date of the Contract.
27. Ownership of Documents: City has permanent ownership of all directly connected and derivative materials produced under this Contract by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remain the sole property of the City and may be used by the City as it may require without additional cost to the City. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the City.
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Upfitting, Services and Parts and Communication Equipment Installation Services
MA#106-900002
28. Permits and Licenses: Contractor shall be required to obtain any and all approvals, permits and/or licenses which may be required in connection with the permitted operation as set out herein. No permit approval or consent given hereunder by City in its governmental capacity shall affect or limit Contractor’s obligations hereunder, nor shall any approvals or consents given by City as a party to this Contract, be deemed approval as to compliance or conformance with applicable governmental codes, laws, ordinances, rules, or regulations.
29. Precedence: Contract documents consist of this Contract and its exhibits and attachments. In the event of a conflict between or among Contract documents, the order of precedence shall be the provisions of the main body of this Contract, i.e., those provisions set forth in the recitals and articles of this Contract, and then the exhibits and attachments.
30. Substitutions: The Contractor is required to meet all specifications and requirements contained herein. No substitutions will be accepted without prior City written approval.
31. Usage: No guarantee is given by City to Contractor regarding usage of this Contract. Usage figures, if provided, are approximations. Contractor agrees to supply services and/or commodities requested, as needed by City of Anaheim, at rates/prices listed in Contract, regardless of quantity requested.
32. Usage Reports: Contractor shall submit usage reports on an annual basis to the Assigned Buyer.
The usage report shall be in a format specified by the City and shall be submitted 90 days prior to the expiration date of Contract term, or any subsequent renewal term, if applicable.
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Upfitting, Services and Parts and Communication Equipment Installation Services
MA#106-900002
CONTRACT SIGNATURE PAGE
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be executed on the dates hereinafter respectively set forth.
DATE OF EXECUTION:
CITY OF ANAHEIM
a municipal corporation
By:
DEBORAH A. MORENO
FINANCE DIRECTOR / CITY TREASURER
DATE OF EXECUTION:
911 VEHICLE, INC.*
By:
Title:
Printed Name:
DATE OF EXECUTION:
911 VEHICLE, INC.*
By:
Title:
Printed Name:
ATTEST:
By:
THERESA BASS, CITY CLERK
APPROVED AS TO FORM:
ROBERT FABELA, CITY ATTORNEY
By:
Title:
Printed Name:
Date: ____
* If the contracting party is a corporation, (2) two signatures are required: one (1) signature by the Chairman of the Board, the President or any Vice President; and one (1) signature by the Secretary, any Assistant Secretary, the Chief Financial Officer or any Assistant Treasurer. The signature of one person alone is sufficient to bind a corporation, as long as he or she holds corporate offices in each of the two categories described above. For City purposes, proof of such dual office holding will be satisfied by having the individual sign the instrument twice, each time indicating his or her office that qualifies under the above -described provision. In the alternative, a single corporate signature is acceptable when accompanied by a corporate resoluti on demonstrating the legal authority of the signee to bind the corporation
8/19/2025
President
Dan Walters
MARK ATTAWAY
CEO
8/19/2025
Deputy City Attorney
8/20/2025
Bryn Morley
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Retrofit, Parts and Services and Communication Equipment Installation Services
MA #106-900002
ATTACHMENT A
SCOPE OF WORK
I. GENERAL INFORMATION
The City of Anaheim is comprised of 13 departments and over 3,200 employees throughout the City.
The City’s core businesses are public safety, public utilities, public works, housing and community development, community services, and economic development.
Contractor shall provide Fire Emergency Vehicle Upfitting, Services and Parts and Communication Equipment Installation Services. Anaheim Fire & Rescue operates eleven fire stations across the city and maintains a fleet of more than 70 emergency response vehicles, including Pierce fire engines, ladder trucks, ambulances, and command/staff vehicles. These units are equipped with specialized emergency equipment to support a wide range of fire, medical, and rescue operations.
II. SPECIFIC TERMS AND CONDITIONS
A. Legal and Best Practice Requirements
1. The contractor shall remain fully informed of and comply with all applicable local, county, state, federal, and other legal requirements, as well as recognized best management practices, at all times.
2. The contractor shall not cause, permit, or allow any violation of any applicable laws, ordinances codes, rules, regulations, or best management practices.
3. The contractor assumes full responsibility and shall bear all costs arising from any work performed in violation of applicable laws, ordinances, codes, rules, or regulations.
B. Delivery and Rate of Production
1. The City of Anaheim City Representative (CR) will deliver the Fire Apparatus to the contractor’s facility. The majority of work will be performed exclusively at the contractor’s facility.
2. Some work may require the vendor to travel to a City facility.
3. The contractor must be capable of accepting delivery within three (3) business days of the City’s request.
4. The City may provide certain components or equipment including but not limited to Motorola radios, tablets, docking stations, antennas, and control panels to be installed by the contractor as part of the retrofit work. All such City-supplied equipment shall be installed in accordance with manufacturer guidelines and City specifications and this IFB.
5. The minimum production rate shall be one (1) completed vehicle per fourteen (14) calendar days (unless otherwise approved by the City).
6. Any additional work resulting from correction of faulty workmanship or replacement of failed in-warranty components shall be considered separate and additional to the minimum production rate.
7. Liquidated damages shall apply for faulty workmanship, late pickup, or late delivery.
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Retrofit, Parts and Services and Communication Equipment Installation Services
MA #106-900002
C. Workmanship
1. Contractor shall correct any faulty workmanship within three (3) business days of receiving notice from the City.
2. All work must be performed to the highest standards of quality, ensuring durability, reliability, and full functionality
3. The technician(s) (who will be assigned to the outfitting, communication equipment installation, maintenance or repair) must have no less than three - (3) years of experience installing emergency equipment into fire service vehicles.
4. The technician(s) must be familiar with automotive direct current (DC) wiring system construction and installation.
5. The firm should have technician(s) that understand the level of quality, reliability and serviceability that is required for this installation. They should also understand the importance of neatness; selection of the appropriate wiring components; and the proper routine for securing and connection of wiring and conduit.
6. Liquidated damages shall apply for two (2) or more instances of faulty workmanship.
D. Liquidated Damages
The City shall assess liquidated damages as follows:
1. $250.00 per occurrence for faulty workmanship beyond the first occurrence (this does not include defective components unless their failure is directly attributable to faulty workmanship).
2. $100.00 per business day for late pickup or late delivery of the vehicle.
III. SCOPE OF SERVICES
A. General Requirements
1. Contractor will coordinate specific details for each outfitting directly with CR.
2. Receive all parts and equipment specified in the delivery order.
3. Provide all necessary hardware, brackets, fasteners, clamps, wiring, relays, fuses, circuit breakers, and accessories to ensure complete and secure installation of equipment.
4. Fabricate any custom components or mounting brackets required to meet form, fit, and function standards.
5. Assemble and mount all equipment, components, and assemblies securely in designated vehicle locations.
6. Perform thorough testing of all mounted equipment to verify secure installation and full operational functionality.
7. Make necessary adjustments and corrections to ensure the completed installation meets performance and safety standards.
8. Install all accessories as specified and directed by the City’s representative.
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Retrofit, Parts and Services and Communication Equipment Installation Services
MA #106-900002
9. Contractor will perform new installations, repair and maintenances services.
B. Vehicle Types
Anaheim Fire and Rescue may need services for a wide range of vehicles including but not limited to:
B.
1. Fire Engines
2. Command Vehicles
3. Tiller Trucks
4. Quint Trucks
5. Rescue Units
6. Support Vehicles
C. Fabrication and Mounting
1. Fabricate mounting brackets and supports from durable materials (e.g., hot rolled steel), welded and finished to resist corrosion and vibration.
2. Remove and reinstall interior vehicle panels as necessary to accommodate wiring and equipment installation, ensuring no damage or visible defects.
3. Maintain cleanliness during installation by protecting vehicle interiors and removing all debris such as drill shavings before reassembly.
D. Electrical Installation
1. Provide all wiring and electrical components required for the installation, including solenoids, timers, fuse blocks, and circuit breakers.
2. Ensure all wiring is performed professionally, adhering to industry best practices and standards.
3. Use soldered or high-quality crimp-type solderless connectors; disallow use of insulation displacement connectors (e.g., Scotch-Lok).
4. Implement a consistent, universal color coding system for wiring and clearly label circuits at regular intervals.
5. Secure and protect all wiring against abrasion, vibration, and exposure to elements using appropriate conduits, looms, clamps, and grommets.
6. Route wiring to prevent interference or damage, avoiding placement under mats or flooring and ensuring no loose wiring is visible.
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Retrofit, Parts and Services and Communication Equipment Installation Services
MA #106-900002
E. Equipment Installation
1. Install communications/upfitting equipment including but not limited to communication cabinets, relays, battery systems, grounding systems, speakers, radios, antennas, tablets, intercoms, modems, chargers, lighting, and other electronic accessories as specified.
2. Modify vehicle structures as required for antenna mounting and equipment placement, ensuring professional appearance and compliance with manufacturer and City standards.
3. Perform antenna installations with proper spacing, cable routing, labeling, and testing, including SWR testing with documentation.
4. Install power and ground distribution systems with appropriate gauges, breakers, fuse blocks, and wiring harnesses according to electrical standards and specifications.
F. Testing, Documentation and Project Completion
1. Test all installed systems and components to ensure operational functionality, including communications systems, intercoms, and power distribution.
2. Fire vehicle shall be picked up by CR in finished, turn-key condition.
3. Provide detailed as-built wiring schematics and installation documentation upon project completion for City review and approval. Note finalized schematics will be the standard wiring schematics for use in all vehicles of the same type thereafter.
4. Address any requested modifications to schematics and finalize documentation for future reference.
G. Warranty and Service Support
1. Provide warranty coverage on parts and workmanship for the installed equipment and services.
2. Respond to service and warranty repair requests promptly, within one working day of notification.
3. Retain and label defective parts until replaced and coordinate with manufacturers for warranty claims and repairs.
4. Provide all warranty documentation to the City upon project completion.
5. All components and work shall carry the manufacturer’s warranty, which shall commence only upon City acceptance of the completed work.
6. The contractor is responsible for all warranty-related issues and must manage such matters directly with the manufacturer or supplier.
7. In-warranty repairs or replacements must be performed within three (3) business days of notice from the City.
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Retrofit, Parts and Services and Communication Equipment Installation Services
MA #106-900002
8. Liquidated damages may be assessed for late in-warranty work.
IV. PRODUCT SPECIFICATIONS
A. Use only brand new, factory-sealed products unless CR authorizes otherwise.
B. Ensure that all equipment, materials, supplies, and consumables meet or better all applicable manufacturer’s published specifications and industry standards.
C. Use only the manufacturers specified and the corresponding part numbers; NO SUBSTITUTIONS, NO ALTERNATES unless CR authorizes otherwise.
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Retrofit, Parts and Services and Communication Equipment Installation Services
MA #106-900002
ATTACHMENT B
PAYMENT & COMPENSATION
1. Compensation: This is a fixed fee Contract between City and Contractor for Fire Emergency Vehicle Retrofit, Parts and Services and Communication Equipment Maintenance as set forth in Attachment A, “Scope of Work”.
Contractor agrees to accept the specified compensation as set forth in this Contract as full payment for performing all services and furnishing all staffing and materials required, for any reasonably unforeseen difficulties which may arise or be encountered in the execution of the services until acceptance, for risks connected with the services, and for performance by Contractor of all its duties and obligations hereunder. Contractor shall only be compensated as set forth herein for equipment, supplies, and accessories provide d in accordance with the Scope of Work. City shall have no obligation to pay any sum in excess of the fixed rates specified herein unless authorized by amendment in accordance with Articles “C” Amendment and “P” Changes, of the City’s Contract Terms and Conditions.
2. Pricing: Discount/mark-up percentages quoted below shall be all inclusive of all labor, services, skills, supervision, delivery, mileage, fuel surcharge, travel time, materials, necessary tools, routine equipment and for any unreasonably unforeseen difficulties which may arise or be encountered in the execution of the services until acceptance, for risks connected with the services, and for performance by the Contractor of all its duties and obligations hereunder. Quotes shall include list price and discount/mark-up percentage as detailed below.
Line
Item Description UOM Unit Cost
1 Hourly Rate – Fully Loaded Labor rate for installation & repair of equipment and parts as descried in the bid specifications for work performed at the Contractors location. Hour $200.00 2 Hourly Rate – Fully Loaded Labor rate for installation & repair of equipment and parts as descried in the bid specifications for work performed at a City facility. Hour $250.00 3 Service Charge Minimum: Minimum dollar amount for contractor to come on-site to perform work. Once the actual amount of work exceeds this minimum, then the above rates will apply instead of the minimum and not in addition to it. Lot $800.00
Contract Year Anticipated Expenditure
Year 1 $418,609
Year 2 $100,000
Year 3 $190,000
Year 4 $200,000
Year 5 $250,000
Contract Cumulative Total Not to Exceed
$1,158,609
Line Item Description Percentage
1 Discount Materials: Percent Discount off Manufacturer List Price for parts and tools. Manufacturers include but are not limited to Larsen, Bussman, Blue Sea, Troy, Bosh, and 911 Vehicle. 0.15%
City of Anaheim
CPO/Fire and Rescue Department
911 Vehicle, Inc.
Fire Emergency Vehicle Retrofit, Parts and Services and Communication Equipment Installation Services
MA #106-900002
3. Price Escalations: Prices remain firm and fixed during the first year of the contract term.
Following the initial twelve (12) months, any proposed adjustments to labor rates shall be subject to negotiation and shall not exceed the percentage change reflected in the most recently published Consumer Price Index (CPI) for Urban Wage Earners and Clerical Workers (CPI-W), Los Angeles-Long Beach-Anaheim area, as published by the U.S. Bureau of Labor Statistics. The percentage discount applied to the manufacturer’s list prices shall remain firm and unchanged for the entire duration of the contract.
4. Firm Discount and Pricing Structure: Contractor guarantees that prices quoted are equal to or less than prices quoted to any other local, State or Federal government entity for services of equal or lesser scope. Contractor agrees that no price increases shall be passed along to City during the term of this Contract not otherwise specified and provided for within this Contract.
5. Payment Terms: Payment will be made in arrears net thirty (30) calendar days after receipt of an invoice in a format acceptable to the City. Invoices will be verified and approved by the City and subject to routine processing requirements. The responsibility for providing an acceptable invoice to the City for payment rests with Contractor. Incomplete or incorrect invoices are not acceptable and will be returned to Contractor for correction.
Billing shall cover services and/or goods not previously invoiced. Contractor shall reimburse City of Anaheim for any monies paid to Contractor for goods or services not provided or when goods or services do not meet Contract requirements.
Payments made by City shall not preclude the right of City from thereafter disputing any items or services involved or billed under this Contract and shall not be construed as acceptance of any part of the goods or services.
6. Taxpayer ID Number: Contractor shall include its taxpayer ID number on all invoices submitted to City for payment to ensure compliance with IRS requirements and to expedite payment processing.
7. Payment – Invoicing Instructions: Contractor will provide an invoice on Contractor’s letterhead for goods delivered and/or services rendered. In the case of goods, Contractor will leave an invoice with each delivery. Each invoice will have a number and will include the following information:
a. Contractor’s name and address
b. Contractor’s remittance address, if different from 1 above c. Contractor’s Taxpayer ID Number
d. Name of City Agency/Department
e. Delivery/service address
f. Contract MA#106-900002
g. Agency/Department’s Account Number
h. Date of order
i. Product/service description, quantity, and prices
j. Sales tax, if applicable
k. Freight/delivery charges, if applicable
l. Total