200 S. Anaheim Blvd.
Suite #620
Anaheim, CA 92805
Tel: (714) 765-5110
Fax: (714) 765-5288
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: OCTOBER 28, 2025
FROM: FINANCE DEPARTMENT
SUBJECT: APPROVE CONTRACT MA# 106-498866 WITH GOLDEN
BUCKEYE, INC. DBA BURNETT PRINTING AND GRAPHICS
FOR CITYWIDE PRINTING SERVICES OF ENVELOPES,
LETTERHEAD AND BUSINESS CARDS
ATTACHMENT (Y/N): YES ITEM # 07
GOVERNMENT CODE § 84308 APPLIES: NO
RECOMMENDATION:
That the City Council, by Motion, approve Contract MA # 106-498866 with Golden Buckeye, Inc. DBA Burnett Printing and Graphics for as-needed citywide printing services of envelopes, letterhead and business cards, with a first-year amount of $78,435, which reflects the bid amount along with applicable taxes and a 40% contingency, for a cumulative not to exceed amount of $568,435, effective upon contract execution for a period of one year, with four optional one year renewals; and authorize the Purchasing Agent to execute all necessary contractual documents related to the contract all in accordance with Bid #9864.
DISCUSSION:
Purchasing solicited bids from known suppliers and posted the bid on the Internet. Sealed bids were received by 2:00 p.m., October 6, 2025, from the following vendors and were publicly opened immediately thereafter.
Bidder Total Bid
Golden Buckeye, Inc. DBA Burnett Printing & Graphics $ 51,994.85 Placentia, CA
American Event Services $ 57,972.21
Westminster, CA
Tajen Graphics Inc. $ 61,642.37
Anaheim, CA
Morrissey Printing Company Inc. $ 97,910.00
Los Alamitos, CA
Approve Contract MA#106-498866 with Golden Buckeye, Inc. DBA Burnett Printing and Graphics for Citywide Printing Services of Envelopes, Letterhead, and Business Cards
October 28, 2025
PSA Print Group $ 183,219.00
Ontario, CA
The solicitation was based on providing fixed pricing for business cards, letterhead, and envelopes. To meet the City’s standards, potential suppliers were required to provide commercially acceptable print quality, an online ordering portal, desktop delivery, and a dedicated account executive. The ordering portal allows staff to place orders using pre- approved templates, helping to maintain consistent branding across all departments.
Custom orders may also be placed, provided they align with City-approved branding guidelines.
The total not-to-exceed amount for the five-year term is $568,435 based on historical usage patterns and projected future needs. These estimates account for expected price increases and anticipated high volume of changes resulting from organizational initiatives such as the class and compensation study and the conversion from .net to .gov.
The table below illustrates the estimated expenditure over the life of the contract, detailed by Contract Year:
Contract Year Anticipated Expenditure
Year 1 $78,435
Year 2 $130,000
Year 3 $130,000
Year 4 $130,000
Year 5 $100,000
The term of the new agreement will be for a one-year base period with up to four one- year optional renewal periods. Unit pricing is fixed for the initial one-year base period and will be negotiated each year of the renewal periods, but may not exceed the change in the Consumer Price Index (CPI) for the Los Angeles, Long Beach, and Anaheim, California areas for the most recent available month period. In the event there is a paper manufacturer’s price increase of over 5%, an equitable price adjustment will be negotiated based on the pass-through of the increased cost. Services will be ordered on an as-needed basis with no implied or guaranteed minimum orders. Staff requests a 40% contingency for the first year to accommodate unforeseen needs; annual contract amounts for this agreement have ranged from $33,446.11 to $80,836.31 over the past five years.
IMPACT ON BUDGET:
Purchases will be made with funds appropriated in the 2025/26 Fiscal Year Budget and will be charged to the various department account numbers for printing services.
Funding for subsequent years will be subject to Council’s approval of budget appropriations.
Approve Contract MA#106-498866 with Golden Buckeye, Inc. DBA Burnett Printing and Graphics for Citywide Printing Services of Envelopes, Letterhead, and Business Cards
October 28, 2025
Respectfully submitted,
Deborah A. Moreno
Finance Director / City Treasurer
Attachment:
1. Proposed Contract Number MA# 106-498866