200 S. Anaheim Blvd.
Suite #620
Anaheim, CA 92805
Tel: (714) 765-5110
Fax: (714) 765-5288
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
FINANCE DEPARTMENT
DATE: OCTOBER 28, 2025
FROM: FINANCE DEPARTMENT
SUBJECT: APPROVE CONTRACT MA# 106-498849 WITH TURNOUT
MAINTENANCE COMPANY, LLC FOR REPAIR AND
ALTERATION SERVICES OF TURNOUT GEAR FOR
FIREFIGHTERS
ATTACHMENT (Y/N): YES ITEM # 09
GOVERNMENT CODE § 84308 APPLIES: NO
RECOMMENDATION:
That the City Council, by Motion, approve Contract MA# 106-498849 with Turnout Maintenance Company, LLC, for repair and alteration services of turnout gear for the Anaheim Fire and Rescue Department (AF&R), in a cumulative contract amount not to exceed $150,555 inclusive of all applicable taxes and a 35% contingency, for a one year period with four optional one year renewals; and authorize the Purchasing Agent to execute all necessary contractual documents related to the contract all in accordance with Bid #9857.
DISCUSSION:
Purchasing solicited bids from known suppliers and posted the bid on the Internet. Sealed bids were received by 2:00 p.m., September 2, 2025, from the following vendors and were publicly opened immediately thereafter.
Bidder Total Bid
Turnout Maintenance Company, LLC $20,700.20
Westminster, CA
Fire-Dex GW, LLC $24,740.42
Medina, OH
SoCal PPE $31,170.50
San Diego, CA
L.N. Curtis and Sons $33,673.02
Santa Fe Springs, CA
Approve Contract MA# 106-498849 With Turnout Maintenance Company, LLC for Repair and Alteration Services of Turnout Gear for Firefighters
October 28, 2025
AF&R maintains firefighter turnout gear, in accordance with National Fire Protection Association (NFPA) 1851 standards, which mandates routine inspection, cleaning, maintenance, and repair of turnouts to ensure operational readiness and firefighter safety.
To comply with these standards, the City issued a bid based on the estimated annual usage of 142 fixed cost repairs and alterations of firefighter turnout gear. This contract will serve to provide essential ongoing support for AF&R to ensure timely servicing of firefighter turnouts including advanced cleaning and decontamination, repairs and alterations, gear inspection and documentation, patching, replacement of garment components, and pickup and delivery services.
The initial term of the agreement is for a one-year period with up to four one-year optional renewals. There is no guarantee or implied commitment to purchase any specific quantity for the life of the contract. Pricing for the first year is fixed and any renewal periods increases may not exceed the most recent 12-month percent change in the Consumer Price Index (CPI) for Urban Wage Earners (CPI-W) and the CPI for All Urban Consumer (CPI- U), as applicable, for the Los Angeles, Long Beach, and Anaheim, area as published by the U.S. Bureau of Labor Statistics. Due to the unpredictable nature of repairs, staff request a 35% contingency to accommodate unforeseen needs; annual contract amounts for this agreement have ranged from $5,289.69 to $44,551.71 over the past five years.
IMPACT ON BUDGET:
Sufficient funds are available in the Fire and Rescue Department's Fiscal Year 2025/26 budget. Funding for subsequent purchases will be subject to Council’s approval of budget appropriations.
Respectfully submitted, Concurred by,
Deborah A. Moreno Patrick Russell
Finance Director / City Treasurer Fire Chief
Attachment:
1. Proposed Contract Number MA# 106-498849