November12, 2025
Raul Garcia
ConstructionServicesManager
City of Anaheim
200 S AnaheimBoulevard
Anaheim, CA 92805
RE: Additional Services Revision (ASR 1) Anaheim Fire Station 12 Raul,
As youareaware, theconstructionof theFire Stationis taking far longerto completethanassumedin our original proposalfor this project, aswell asrequiring far moretime thananticipateddueto a challenging contractor. Therearea numberof reasonsfor this, from lack of constructionsupervisionandcontractor projectmanagementissues, to poorworkmanshiprequiring rework, to subcontractordelaysin getting work done. Theoverallprojectscheduleis nowis showingananticipatedprojectedcompletionof November2026. Thework requiredto seethis projectthroughto completionis requiring anextensive amountof time to managethecontractorincluding respondingto unnecessaryRFI’s (multiple times), reviewinginvalid costrequestsandmultiple reviewsof submittalwhich areincorrectandincomplete.
Basedon ourcurrentlevelof service (submittals, ASI’s, RFI’s. weeklymeetings, sitevisits, etc.) the additionalfeeto continueto provideconstructionadministrationfor theprojectfrom November2025 throughNovember2026to continueto beroughly $20,000permonth, resultingin an additionalservice feein theamountof Two HundredFourtyThousandDollars ($240,000.00). Furtherdelaysor extensions pastthat time may requireadditional fees.
In additionto theadditionalconstructionadministrationfees, I ampleasedto offer this proposalfor Additional Servicesfor drawingsrequiredto incorporatethedesignandcoordinationof a Plymovent vehicleexhaustsystemfor theReserveBuilding. Designandcoordinationof electricalcordreeldrop locationsin theReserveBuilding for thefire apparatusvehicles, andelectricalcordreeldroplocations outsideof theReserveBuilding at theambulanceparkingservingtheambulances. This will require updateddrawingsandengineeringincluding thefollowing disciplines: Architectural, Structural, Mechanical, andElectrical. Basedon directionprovidedbytheCity, thescopeof work will needto be submittedto theBuilding Departmentfor reviewandapproval.
Weareproposingto addthefollowing Scopeof Servicesfor theproject:
ADDITIONAL DRAWINGS
1.Developscopemark-up to reviewthemodificationswith Fire & the City of Anaheim.
2.Producearchitecturaland engineeringdrawingsto incorporatea Plymoventvehicleexhaust system & electricalcordreelsin theReserveBuilding ApparatusBays, andelectricalcordreels outsidetheReservebuilding at the ambulanceparking.
3.Designandcoordinationof the Plymoventvehicleexhaustsystemincluding powerrequirements, exhaustfan on theroof, newduct penetrations, control panels, andStructuralattachments.
4.Designandcoordinationof the electricalcord reelsincluding electricalrequirementsandcord drop locations.
5.Designandcoordinationof powerrequirementsrequestedfor the modificationsusing previously designedpanelswherepossible.
9640GraniteRidgeDrive, Suite130, SanDiegoCA 92123 | www.coargroup.com | 619.698.9177 AnaheimFire Station12 ASR1
November12, 2025
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6.Submitdrawingsto theCity of AnaheimBuilding Departmentfor plan review, andperformall requiredrevisionto thedrawingsbasedontheCity’s plan checkcomments (Note: plan checkfees are not included).
7.This proposalincludesup to Two (2) roundsof revisionsto thedrawingsbasedon theCity’s plan check comments.
Weproposeto providethestatedPlymoventAdditional Servicesfor anHourly, Not to Exceed (NTE) fee of EighteenThousandEight HundredDollars ($18,800). Work will beinvoicedconcurrentlywith andin addition to the current agreement.
Pleasenotethat this proposalincludesdrawingsandengineeringfor Architectural, Structural, Mechanical, andElectricalonly. In addition, our generalcontracttermsfor this project, including all relatedAssumptions, Exclusions, andAdditional Services, areconsistentwith theoriginal Agreementwith theCity of Anaheimandthetermsoutlinedin our previouslyapprovedproposals.
The total additionalservicesrequestedfeesunderthis proposalincludes:
Additional Construction Administration$ 240, 000. 00
Plymovent Design$ 18, 000. 00
Total Add Fees$ 258, 000. 00
If this is acceptable, pleaseprovidea ChangeOrderto our existingagreementto covertheseadditional requestedservices.
We appreciatetheopportunityto presentthis proposal. I amavailableto meetwith youat any time to reviewanddiscusstheproposedscopeof servicesandfeeproposal. If youhave anyquestionsregardingthis scopeof work pleasedo not hesitateto contactmeat (619) 698-9177.
Respectfully,
Jeff Katz
Principal
9640GraniteRidgeDrive, Suite130, SanDiegoCA 92123 | www.coargroup.com | 619.698.9177