Anaheim City Council
December 16, 2025

1 AGREEMENT

THIS AGREEMENT ("Agreement"), dated for purposes of identification

only this _____ day of __________, 2025, is made and entered into by and between the

CITY OF ANAHEIM, a municipal corporation
hereinafter referred to as “ANAHEIM,”

A
N
D

AVINEON, INC., a DELAWARE Corporation,
hereinafter referred to as “CONTRACTOR.”
ANAHEIM and CONTRACTOR are also referred to herein individually as “Party” and collectively as “Parties.”
W I T N E S S E T H:

WHEREAS, ANAHEIM is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of the City of Anaheim;
WHEREAS, ANAHEIM desires to engage CONTRACTOR to provide GIS Consulting Services for Electric Utility Network Migration (the “Project”); and WHEREAS, CONTRACTOR possesses the skill, experience, ability, background, and knowledge to provide the services for this Project as described in this Agreement; and WHEREAS, CONTRACTOR represents that it is qualified to provide the services set forth in the final Statement of Work attached hereto as Exhibit A ("Services"); and WHEREAS, ANAHEIM has solicited and received a proposal from the CONTRACTOR, has reviewed the previous experience and evaluated the expertise of the CONTRACTOR, and desires to retain CONTRACTOR to render professional services under the terms and conditions of this Agreement.
2 NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES,

COVENANTS, AND CONDITIONS HEREIN CONTAINED, THE PARTIES AGREE AS FOLLOWS:

PART I - SERVICES TO BE FURNISHED BY CONTRACTOR
A. Scope of Work. CONTRAC TOR shall perform the Services set forth in the Statement of Work dated October 30, 2025, attached hereto as Exhibit A (the "SOW"), in coordination and cooperation with ANAHEIM. ANAHEIM may elect to delete certain tasks of the SOW at its sole discretion.

B. Term of Agreement. The term of this Agreement shall commence on the Effective Date, as established herein and shall continue for a period of One (1) year (“Initial Term”). The Director of Finance is hereby authorized to extend this Agreement upon the same terms and conditions for no more than one (1) additional one (1) year term after the Initial Term (“Renewal Term”), unless CONSULTANT provides written notice of termination no less than thirty (30) days prior to completion of the term in progress (hereinafter the phrases “Initial Term” and “Renewal Term,” if any, shall be collectively referred to as the “Term”).

Schedule for commencement and completion of Services shall be established as provided in the SOW . Both P arties recognize that the continuation of this Agreement after the close of any fiscal year of ANAHEIM, which fiscal year ends on June 30 of each year, shall be subject to budget approval providing for or covering such contract items as an expenditure in said budget. ANAHEIM does not represent that said budget item will be actually adopted, said determination being the determination of the City Council at the time of the adoption of the budget herein. No penalty shall accrue to ANAHEIM in the event this provision shall be exercised.

Should termination be accomplished in accordance with this Section, a settlement shall be negotiated by the P arties based on items delivered, Services provided, monies paid and monies due.

C. Time of Essence. CONTRACTOR understands that time is of the essence and only excusable delays outside the control of and those that cannot be corrected by reasonable effort by CONTRACTOR will be acceptable to ANAHEIM. Excusable delays are defined as, but 3 not limited to floods, fires, acts of God, l ack of performance by network services/dial tone providers, severe earthquake, war, lack of commercial power.

D. Confidentiality and Proprietary Information. CONTRACTOR’s Proposal and proposed Statement of Work shall be retained in the City's official files and will become public records after award of the Agreement unless they can, in whole or in part, be shown to be exempt by law.

CONTRACTOR and ANAHEIM acknowledge that in the course of performing duties under this Agreement, ea ch Party may obtain information from the other Party that is of a proprietary and/or confidential nature. Such proprietary information may include, but is not limited to, trade secrets, new product information, technical data and know-how, instructional and operating manuals, financial information, marketing and sales data and plans and other documents.

Proprietary information may be disclosed in writing, in other tangible form, orally or visually.

When disclosed in writing or other tangible form, the proprietary information will be identified and labeled as confidential b y the disclosing Party . When disclosed orally or visually, such proprietary information shall first be identified as confidential at the time of the oral or visual disclosure and subsequent confirmation in writing shall follow within fifteen (15) days after disclosure.

To the extent permitted by law, neither Party shall at any time during this Agreement and for a period of three (3) years after its expiration, publish, disclose or otherwise divulge any of the other Party’s proprietary information to any third party without the prior written consent of the other Party. Neither Party will use the other Party’s proprietary information except in the course of its duties under this Agreement. CONTRACTOR may disclose any proprietary information to subcontractors, regulatory authorities and others as necessary to meet its obligations under this Agreement.

The proprietary information restrictions will not apply to information which (a) is already known to the receiving Party (b) is or becomes publicly known through no wrongful act of the receiving Party, (c) is independently developed by the receiving Party without benefit of the disclosing Party’s proprietary information, (d) is received from a third party without similar 4 restriction and without breach of the Agreement, or (e) is disclosed by disclosing Party to a third party without an obligation of confidentiality, or (f) when disclosure is required by law, including, but not limited to the Public Records Act.

CONTRACTOR acknowledges that ANAHEIM is a public entity subject to the California Public Records Act (“CPRA”). To the extent permitted by law, ANAHEIM agrees to take all reasonable steps to protect Confidential Information it possesses from disclosure based on a CPRA request. ANAHEIM also agrees to notify CONTRACTOR within five (5) days following receipt of a CPRA request seeking Confidential Information to allow adequate time for CONTRACTOR, at its sole cost and expense, to seek a protective order or ot her appropriate remedy concerning such request. If subject to a CPRA request for Confidential Information, ANAHEIM shall disclose only such information as legally required and shall use all economically reasonable means to assert an exemption based on the protected status of Confidential Information.

ANAHEIM is not required to incur legal costs to seek judicial relief from disclosure, but will cooperate with efforts of CONTRACTOR in seeking judicial relief.

E. Taxes. CONTRACTOR shall pay all Federal, State and local taxes, levies, duties and assessments of every nature due in connection with payment received for work performed pursuant to this Agreement and shall indemnify and hold ANAHEIM harmless from any liability on account of any and all such taxes, comp levies , duties, assessments and deductions.

CONTRACTOR is not collecting sales tax from ANAHEIM since ANAHEIM is an exempt agency for paying sales tax.

F. Permits, Licenses and Fees . CONTRACTOR shall be solely responsible for all required permits, licenses and fees associated with perform ing work under this Agreement.

G. Project Manager. CONTRACTOR shall designate a Project Manager, who shall coordinate the Services. This Project Manager shall be available to ANAHEIM at all reasonable times during the Term of this Agreement. CONTRACTOR has designated a Project Manager. It is expressly understood that the experience, knowledge, capability, and reputation of the Project Manager is a substantial inducement for ANAHEIM to enter into this Agreement. Therefore, the Project Manager shall be responsible during the Term of this Agreement for directing all activities 5 of CONTRACTOR and devoting sufficient time to personally supervise the provision of Services hereunder. CONTRATOR shall give a minimum of thirty (30) days advance notice and receive ANAHEIM'S written approval prior to substitution of the Project Manager designated in this Section. ANAHEIM shall have the right to personally interview any person CONTRACTOR proposes to assign to provide Services pursuant to this Agreement and to reject any and all of CONTRACTOR’s proposed assignments until ANAHEIM is satisfied that every person proposed to be assigned has adequate professional experien ce and training to provide Services pursuant to this Agreement.

H. Administration. This Agreement will be administered by the Finance Department of the City of Anaheim. The Director, is authorized to take any action granted the Project Administrator, replace the Project Administrator by notifying CONSULTANT in writing and terminate Services in accordance with Part II, Section F. The Geographical Information Systems Manager, Chris Carter, shall be the Project Administrator. The Project Administrator, or designee, shall have the power to act on behalf of ANAHEIM for r eview and approval of all Services performed by CONSULTANT under this Agreement. The Project Administrator shall not be authorized to terminate Services under this Agreement.

PART II - TERMS OF AGREEMENT
A. Compensation. ANAHEIM shall pay CONTRACTOR for Services rendered pursuant to this Agreement in accordance with the " PAYMENT TERMS" set forth in the SOW attached as Exhibit A . The Parties understand and agree that full and complete payment for all Services provided in accordance with this Agreement for the entire Term of the Agreement, including any extensions, shall not exceed the sum of One Hundred Seventy-Five Thousand, Eight Hundred Dollars and 00/100 Cents ($175,800.00) (“Contract Amount”). T he Director is authorized to approve additional expenditures not to exceed Twenty percent (20%) of the Contract Amount, including compensation for the optional services listed on Exhibit A if ordered in writing by the Director.

6 All Extra Services approved in writing by the Director shall be billed at either the rates set forth in the Schedule of Compensation or at a fixed price, at ANAHEIM’s sole discretion. If billed at a fixed price, CONTRACTOR shall provide ANAHEIM with a general description of the Extra Services to be performed with a proposed price. The Extra Services will be incorporated into the Services and the Agreement upon the execution of an Extra Services letter by both Parties which contains (a) the agreed price for the Extra Services; and a description of the Extra Services.

CONTRACTOR shall commence performance of the Extra Services either upon the execution of the Extra Services letter by the Parties or such other time expressly indicated therein.

Except for the authority granted the Director in this Section, no additional Services or Extra Services beyond the scope of this Agreement shall be rendered by CONTRACTOR unless such Extra Services is first approved by written amendment to this Agreement.

All Parties recognize that the continuation of this Agreement after the close of any fiscal year of ANAHEIM, which fiscal year ends on June 30 of each year, shall be subject to budget approval providing for or covering such contract items as an expenditure in said budget.

ANAHEIM does not represent that said budget item will be actually adopted, said determination being the determination of the City Council at the time of the adoption of the budget herein. No penalty shall accrue to ANAHEIM in the event this provision shall be exercised. Should termination be accomplished in accordance with this Section, a settlement shall be negotiated by the Parties based on items delivered, services provided, monies paid and monies due.

B. Fiscal Records and Audits . CONTRACTOR shall keep a correct and current accounting of payroll costs, travel, subsistence, field and incidental expenses.

ANAHEIM reserves the right to designate a representative(s) to examine any cost, revenue, payment, claim or any other records or procedures related to this Agreement. Any such audit(s), for the professional services portion of this contract, shall be done at reasonable times with full cooperation from the CONTRACTOR. If CONTRACTOR fails to provide supporting documentation for any costs charged ANAHEIM to ANAHEIM's satisfaction, then CONTRACTOR agrees to reimburse ANAHEIM for those costs. 7 The right to audit shall be extended to three (3) years beyond the date of final payment under this Agreement, or longer if required by law. CONTRACTOR agrees to retain all necessary records/documents for the entire length of this audit period. Any required adjustments and/or payments resulting from the audit will be made within 30 days of written notification.

CONTRACTOR agrees to pay interest for fail ure to make timely payments, accruing monthly from the date of written notification, at a rate of 10% per annum. Overcharges in excess of one percent (1%) of that portion of the audited contract will result in required reimbursement by the CONTRACTOR for ANAHEIM's actual audit cost. CONTRACTOR reserves the right to contest any exception.

C. Insurance

1. Without limiting ANAHEIM’s right to indemnification, it is agreed that CONTRACTOR shall secure, prior to commencing any activities under this Agreement, and maintain, during the term of this Agreement, insurance coverage as follows:
.01 Workers’ Compensation Insurance as required by California law and Employers Liability Insurance in an amount not less than $1,000,000. .02 Commercial General Liability Insurance, including coverage for Premises and Operations, Contractual Liability, Personal Injury Liability, Products/Completed Operations Liability, and Independent Contractor’s Liability (if applicable), in an amount not les s than $2,000,000 per occurrence, $4,000,000 annual aggregate. Any deductible or self-insured retention in excess of $10,000 must be disclosed to ANAHEIM, in writing, at the inception of this Agreement and is subject to the acceptance of the City’s Risk Manager. .03 Commercial Automobile Liability Coverage, as required by California law, including-as applicable- owned, non- owned, and hired autos, in an amount not less than $2,000,000, combined single limit.
.04 Professional Liability, inclusive of Cyber Liability, in an amount not less than $2,000,000, and CONTRACTOR shall maintain such coverage for at least one (1) year from termination of this Agreement. Any deductible or self -insured retention more than $10,000 must be disclosed to ANAHEIM, in writing, at the inception of this Agreement and is subject to the 8 acceptance of the City’s Risk Manager.
.05 CONTRACTOR agrees that CONTRACTOR is legally and financially responsible for all deductibles and self-insured retentions. .06. Any coverage written with primary and excess/umbrella insurance must be disclosed to ANAHEIM in writing at the inception of this Agreement and is subject to the acceptance of the City’s Risk Manager for acceptance and approval prior to the inception of this Agreement.

2. CONTRACTOR agrees that each insurance policy required by this Agreement shall not be voluntarily cancelled, or limited in scope or coverage, until after thirty (30) days prior written notice has been given to the City Clerk, City of Anaheim, 200 S. Anaheim Blvd., Anaheim, CA 92805, except in the event of cancellation for non- payment of premium which shall provide for not less than ten (10) days’ notice.

3. Each insurance policy required by this Agreement, excepting policies for Professional Liability and Workers’ Compensation, shall contain the following clauses or shall otherwise provide for the following conditions:
.01 “It is agreed that any insurance maintained by CONTRACTOR, pursuant to this Agreement, shall be primary to, and not contribute with, any insurance or self -insurance maintained by the City of Anaheim.”
.02 “The City of Anaheim, its officers, agents, employees, representatives and ANAHEIM-designated volunteers are added as additional insureds as respects the acts, omissions, operations and activities of, or on behalf of, the named insured, in regard to products supplied to, or work or services performed for, or related to, the City of Anaheim.”

4. Prior to commencing any work under this Agreement, CONTRACTOR shall deliver to ANAHEIM insurance certificates confirming the existence of the insurance required under this Agreement, and including the applicable clauses referenced above. Also, within thirty (30) days of the execution date of this Agreement, CONTRACTOR shall provide ANAHEIM: (i) endorsements to the insurance policies which add to these policies the applicable clauses 9 referenced above; or (ii) in lieu of said endorsements, documentation acceptable to ANAHEIM evidencing that the coverage, terms, and conditions set forth in the above -referenced clauses are otherwise included in said insurance policies. Insurance required hereunder shall be placed with insurers: (i) admitted to write insurance in California; (ii) possessing an A. M. Best’s rating of A VII or higher; or (iii) otherwise acceptable to ANAHEIM, with prior written permission from ANAHEIM. In the event that a claim or other legal action is filed against ANAHEIM, and if ANAHEIM, in its good faith opinion, believes it may have coverage under any of the insurance required herein, then ANAHEIM has the right to demand, and to receive within a reasonable time period, copies of the insurance policies related to such required insurance; provided, however, that this provision shall not apply if the Parties agree that CONTRACTOR shall fully defend, hold harmless, and indemnify ANAHEIM against any such claim or other legal action.

5. In addition to other remedies ANAHEIM may have if CONTRACTOR fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, ANAHEIM may, at its sole option:
.01 Order CONTRACTOR to stop work under this Agreement and/or withhold any payment(s) which become due to CONTRACTOR hereunder until CONTRACTOR demonstrates compliance with the requirements hereof; or .02 Terminate this Agreement.

Exercise of any of the above remedies, however, is an alternative to other remedies ANAHEIM may have and is not the exclusive remedy for CONTRACTOR’s failure to maintain insurance or secure appropriate endorsements.

6. In the event CONTRACTOR hires other persons or firms to perform some of the work related to this Agreement, CONTRACTOR shall ensure, and certify to ANAHEIM in writing that: (i) the acts or omissions of such persons or firms are covered under the above -referenced liability insurance; or (ii) such firms maintain insurance equal to or better than, and subject to the same limits, terms and conditions as, the insurance required of CONTRACTOR under this Agreement (except for firms which are not performing prof essional services-such firms shall not 10 be required to carry the above-referenced professional liability insurance); and in either instance, CONTRACTOR shall provide, or cause to be provided, evidence of such insurance coverage, reasonably acceptable to ANAHEIM.

7. ANAHEIM’s Risk Manager is hereby authorized to amend or reduce the requirements set forth herein in the event such amendment or reduction is in ANAHEIM’s best interest.

D. Indemnification

1. As respects acts, errors or omissions in the performance of professional services, CONTRACTOR agrees to indemnify and hold harmless ANAHEIM, its officials, officers, and employees from and against any and all claims, losses, damages, defense costs, or liability, of any kind or nature, to the extent arising directly out of CONTRACTOR’s (or CONTRACTOR’s contractors’ or subcontractors’, if any) negligent acts, errors or omissions in the performance of professional services under this Agreement.

2. As respects all acts, errors or omissions which do not arise directly out of the performance of professional services, including but not limited to those acts, errors or omissions typically covered by ISO -based general and automobile liability insurance c overage, CONTRACTOR agrees to indemnify, defend (at ANAHEIM's option), and hold harmless ANAHEIM, its officials, officers, employees, agents, and representatives from and against any and all claims, losses, damages, defense costs, or liability, of any ki nd or nature (collectively referred to hereinafter as “Claims”), arising out of or in connection with CONTRACTOR’s (or CONTRACTOR's contractors’ or subcontractors’, if any) acts, errors, omissions, or work, relative to this Agreement; except for those Clai ms which arise out of the sole negligence or willful misconduct of ANAHEIM..

3. The obligations set forth in this indemnification provision (i) shall be in effect without regard to whether ANAHEIM, CONTRACTOR, or any other person maintains, or fails to maintain, insurance coverage, or a self -insurance program, for any such Claims; and (ii) shall survive the termination of this Agreement.
11 E. Warranty. All materials (excepting software products, which may be covered by maintenance) and any associated workmanship will be 99% free from material errors, faults, and defects and in material conformance with the terms of this Agreement and the associated Statement of Work, for a period of six (6) months following ANAHEIM ’s acceptance of the services/deliverable. This warranty applies to CONTRACTOR -prepared interfaces to the extent that deficiencies or failures in performance are attributable to the interfaces, or portions thereof, which were developed by CONTRACTOR and are maintained by CONTRACTOR. The warranty is not available for any interface which has been developed or materially modified by parties other than CONTRACTOR. Should ANAHEIM request that CONTRACTOR provide services for an issue that is determined to fall outside of the scope of the warranty, ANAHEIM will compensate CONTRACTOR for its effort to determine the cause, in accordance with CONTRACTOR’s then- current services rate.

F. Termination. Either Party may terminate this Agreement for cause, in whole or in part, by giving the other Party at least ninety (90) days prior written notice. ANAHEIM may terminate without cause upon giving CONTRACTOR ninety (90) days prior written notice. Upon termination, ANAHEIM will pay CONTRACTOR for the subscription period prorated to the end of the month of termination . Such payment will constitute a full and complete discharge of ANAHEIM’s payment obligations unless this agreement is f or a longer period. Where this Agreement is terminated by ANAHEIM without cause, such termination shall constitute a full and complete satisfaction of obligations by CONTRACTOR.

In the event of termination, all finished or unfinished documents prepared by CONTRACTOR shall become ANAHEIM's property and be promptly submitted to ANAHEIM upon request. The Finance Director or her designee is authorized to terminate the Agreement as stated herein.

G. Breach of Agreement . CONTRACTOR shall not be relieved of liability to ANAHEIM for damages sustained by ANAHEIM by virtue of any breach of Agreement by 12 CONTRACTOR, In addition, ANAHEIM may pursue all remedies available under law for breach of this Agreement. The waiver by either Party of any breach to this Agreement shall not constitute a waiver as to any succeeding breach.

CONTRACTOR acknowledges and agrees that documentation supplied by ANAHEIM pursuant to this Agreement may contain confidential and proprietary information of ANAHEIM or other entities and CONTRACTOR agrees to use such documentation solely for the purpose of providing Services. CONTRACTOR agrees that it shall not make any copies of such documentation without ANAHEIM’s prior written consent, and shall return all such documentation to ANAHEIM upon completion of its Services.

H. Compliance with Laws. In the performance of this Agreement, CONTRACTOR shall abide by and conform to (and shall ensure that CONTRACTOR's subcontractors, if any, shall abide by and conform to) any and all applicable laws, statutes, safety rules, and practices of the United States, the State of California, the Charter and Ordinances of the City of Anaheim, and any other local laws (hereinafter referred to as "Laws and Practices"). Further, CONTRACTOR warrants that all work done under this Agreement shall be in strict compliance with such Laws and Practices, including, but not limited to, Cal/OSHA regulations.

CONTRACTOR shall dispose of all materials used in conjunction with the performance of this Agreement in strict compliance with all local, state and federal environmental and/or waste management rules, regulations, laws, statutes and practices.

I. Conflict of Interest . CONTRACTOR or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act"), which: (1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the work performed under this Agreement; and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest.

If subject to the Act, CONTRACTOR shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by ANAHEIM. CONTRACTOR shall indemnify and hold harmless ANAHEIM for any and all claims for damages resulting from CONTRACTOR’s violation of this Section. 13 PART III - GENERAL PROVISIONS

A. Notification. Any notice may be served upon ANAHEIM by personal delivery in writing, or by facsimile, confirmed by mail, or by telegram, or by depositing it in a United States mail deposit box with the postage thereon, fully prepaid and addressed to ANAHEIM at the address hereinafter set forth; and in the case of CONTRACTOR, may be served upon CONTRACTOR by personal delivery in writing, or by facsimile, or by telegram, or by depositing it in a United States mail deposit box with the postage thereon fully prepaid, and addressed to CONTRACTOR at the address hereinafter set forth:

ANAHEIM: City of Anaheim
Attention: City Clerk
200 S. Anaheim Boulevard
Anaheim, California 92805
Telephone: (714) 765-5166
Facsimile: (714) 765-4105

WITH A COPY TO: Finance Department
City of Anaheim
200 South Anaheim Boulevard, 6th Floor
Anaheim, California 92805
Telephone: (714) 765-5076
Facsimile: (714) 765-5260

CONTRACTOR: Avineon, Inc
Attn: Sean Stegmaier, Controller
8401 Greensboro Drive, Suite 510
McLean, VA 22102

Upon written notice to each Party concerned, served by means provided in the above paragraph, either Party may change the above addresses.

B. Independent Contractor . The performance of CONTRACTOR's Services hereunder shall be in the capacity of an independent CONTRACTOR and not as an officer, agent, or employee of ANAHEIM. In consideration for the compensation paid to CONTRACTOR by ANAHEIM, CONTRACTOR agrees that ANAHEIM shall not be liable or responsible f or any benefits, including, but not limited to, worker's compensation, disability, retirement, life, unemployment, health or any other benefits and CONTRACTOR agrees that he shall not sue or 14 file a claim, petition or application therefor against ANAHEIM or any of its officers, employees, agents, representatives or sureties.

C. Successors and Assigns. All of the terms, conditions and provisions hereof shall inure to the benefit of and be binding upon the Parties hereto and their respective successors and assigns, provided, however, that no assignment of the Agreement shall be made without the prior written consent of the Parties to the Agreement, which consent shall not be unreasonably withheld.

D. Laws Governing Construction of Terms. This Agreement shall be governed by the laws of the State of California. Any legal action concerning or arising out of this Agreement shall be filed in a court of the State of California having jurisdiction of the subject matter, and venue shall be in the County of Orange, State of California.

E. Entire Agreement . This writing constitutes the entire agreement between the Parties with respect to the subject matter hereof, and supersedes all oral or written representations or written agreements which may have been entered into between the Parties. No modification or revision shall be of any force or effect, unless the same is in writing and executed by the Parties hereto.

If any provision of this Agreement shall be held invalid, such invalidity shall not affect the other provisions hereof, and to this extent, the provisions of this Agreement are intended to be and shall be deemed severable.

F. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

G. Headings. The headings herein set out are for convenience of reference only and shall not be deemed a part of this Agreement.

H. Effective Date and Authority. CONTRACTOR and CONTRACTOR'S signator(s) represent that the signator(s) hold(s) the positions set forth below its/their signature(s) and that the signator(s) is/are authorized to execute this agreement on behalf of CONTRACTOR and to bind CONTRACTOR hereto.
15 This Agreement shall be effective on the date on which this Agreement is executed by ANAHEIM ("Effective Date").

[SIGNATURES ON FOLLOWING PAGE]
16 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on the dates hereinafter respectively set forth.

Date of Execution

CITY OF ANAHEIM
a municipal corporation

By:

ATTEST:

By:

Theresa Bass, City Clerk

“ANAHEIM”

Date of Execution

AVINEON, INC. a DELAWARE Corporation

By:

Printed Name: Joel Campbell

Title: Senior Vice President
"CONTRACTOR"

APPROVED AS TO FORM:

ROBERT FABELA, CITY ATTORNEY

By: __
Bryn M. Morley
Deputy City Attorney

Dated:

156853

Attachment: Exhibit A – Statement of Work
Exhibit B – Quote
Exhibit C – #106-FIN-09-02-2025 (GIS Consulting Services for Electric Utility Network Migration
Exhibit D – Response to Request for Proposal ##106-FIN-09-02-2025 (GIS Consulting Services for Electric Utility Network Migration

17 EXHIBIT A

STATEMENT OF WORK

[TO BE ATTACHED BEHIND THIS PAGE]

17 EXHIBIT B
QUOTE

[TO BE ATTACHED BEHIND THIS PAGE]

18 EXHIBIT C
#106-FIN-09-02-2025
(GIS Consulting Services for Electric Utility Network Migration [TO BE ATTACHED BEHIND THIS PAGE]

City of Anaheim Master Agreement
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INTRODUCTION
The City of Anaheim (“City”), Finance Department is issuing this Request for Proposal ("RFP") to qualified respondents for GIS Consulting Services for Electric Utility Network Migration Objectives
• Assess and prepare existing GIS data for migration.
• Design and implement a Utility Network data model tailored to the utility’s operational needs. • Migrate and validate data to the Utility Network.
• Configure network rules, subnetwork management, and topology. • Conduct testing of the Utility Network in the City of Anaheim environment. • Support the go live of the Utility Network.

The City issues this request for proposals (“ RFP”) to qualif ied respondents to perform an informed procurement of the services described in the Scope of Services section that meet the requirements and standards described in the Scope of Services section (collectively, “ Services(s)”). After selecting a successful respondent, the City will negotiate an agreement for the Services with a one-year term and up to [1] one-year extension that substantially conforms to the requirements stated in Model Contract.

Any Agreement between the City and the successful respondent wou ld take effect following approval by the City Council and execution of the parties.

RFP SCHEDULE
The City’s anticipated timeline for this RFP process and the commencement of the Services is set forth in the RFP Schedule below (“ RFP Schedule ”), which may be modified or extended at the City’s sole discretion.

RFP Issued: September 2, 2025
Questions Submission Deadline: September 15, 2025, 2:00pm Answers To Questions Posted: September 19, 2025, 4:00pm Proposal Submission Deadline: September 29, 2025, 4:00pm Evaluation of Proposals: 9/30/2025 to 10/10/2025

City of Anaheim Master Agreement
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Notice of Selection : October 2025 (Tentative)
Contract Negotiations: October/November 2025 (Tentative) Council Consideration/Contract Execution: November 2025 (Tentative) Implementation Kick-Off: November/December 2025 (Tentative)

SCOPE OF SERVICES AND PERFORMANCE REQUIREMENTS

1. SCOPE OF SERVICES
Phase 1: Project Initiation & Planning
• Conduct a project kickoff meeting with stakeholders from Anaheim GIS and Anaheim Public Utilities.
• Define project goals, success criteria, and timeline. • Identify existing and planned integrations to Electric GIS.

Phase 2: Data Assessment
• Review existing GIS data (e.g., geometric network, asset layers, connectivity). • Identify data quality issues and gaps relative to the Utility Network model. • Provide a data readiness report with recommendations. • Provide guidance to GIS staff on the cleanup of existing data.

Phase 3: Utility Network Model Design
• Design a Utility Network schema based on Esri’s Electric Utility Network Foundation. • Customize asset groups, asset types, domains, and network rules. • Define subnetwork hierarchies (e.g., circuits, feeders). • Provide data mapping from the existing data model to the new UN data model.

Phase 4: Data Transformation & Migration
• Provide Transition Plan, Cutover Plan and UAT Plan
• Convert and load data into the Utility Network schema. • Configure associations, connectivity rules, and terminal configurations.

Phase 5: Configuration & Testing
• Configure network topology, subnetwork management, and validation rules. • Perform unit and system testing to ensure data integrity and network behavior. • Conduct user acceptance testing (UAT) with utility staff.

Phase 6: Knowledge Transfer
• Deliver documentation including data model diagrams, configuration guides, and standard operating procedures.

Phase 7: Go-Live Support & Post-Implementation Review
• Support go-live activities and monitor system performance. • Address post-migration issues and provide final adjustments.

City of Anaheim Master Agreement
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• Conduct a project closeout meeting and deliver final report.

2. PERFORMANCE REQUIREMENTS
Objectives
• Assess and prepare existing GIS data for migration.
• Design and implement a Utility Network data model tailored to the utility’s operational needs. • Migrate and validate data to the Utility Network.
• Configure network rules, subnetwork management, and topology. • Conduct testing of the Utility Network in the City of Anaheim environment. • Support the go live of the Utility Network.

Deliverables
• Data Readiness Assessment Report
• Utility Network Data Model Design
• ETL Scripts and Migration Tools
• Configured Utility Network Dataset
• Final Project Report

MINIMUM QUALIFICATIONS FOR RESPONDENT
To be eligible for consideration, respondents must demonstrate the following A. Minimum of three similar projects successfully completed and/or project sizes or capacities relevant to this procurement within the last five (5) years. B. ArcGIS Utility Network Certified Proposals that do not adequately describe these qualifications may be deemed nonresponsive and rejected.

EVALUATION AND SELECTION PROCESS
The City of Anaheim - Central Purchasing Office, shall appoint a Board of Qualified Reviewers ("Board") to evaluate submitted proposals. Upon final review of the proposals, the Board may interview the highest ranked respondents.

The Board will rank the proposals based on the criteria contained in the evaluation criteria listed below.

Proposals that have not followed the rules, do not meet minimum content and quality standards, do not provide references, or take unacceptable exceptions to this RFP or the City’s model contract may be rejected as nonresponsive.

After identifying the highest-ranking respondent, the City may commence negotiation of a best -and-final offer. If negotiations are successful, the City will make a recommendation of intent to award. If negotiations are not successful, the City may in its sole discretion commence negotiations with the next highest-ranking respondent.

City of Anaheim Master Agreement
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Please note: If you encounter any problems with your registration, proposal submi ssion, or have other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement- [email protected].

6. Submission of Inquiries
Any inquiries seeking clarification of any provision in this RFP must be submitted exclusively via the Portal no later than September 15 before 2:00 pm. Anaheim will not respond to inquiries submitted through any other method.

Anaheim's designated Contract Administrator (or other specified point of contact) will post responses to inquiries on the Portal according to the RFP Schedule. All notices, clarifications, and addenda related to this RFP will be available only on the Portal. Anaheim will not send individual notifications of changes or updates—it is the sole responsibility of each respondent to monitor the Portal for modifications to this RFP.

Please take note: Anaheim is committed to maintaining a fair, open, and transparent competitive process.

To ensure equal access to accurate and complete information, respondents (including their representatives, agents, or anyone acting on their behalf) are prohibited from engaging in any verbal or written communication regarding this RFP with Anaheim employees, consultants, appointed or e lected officials, or commission/board members from the time this RFP is issued until the date an Agreement is executed.

Any violation of this communication policy may result in disqualification of the respondent from this procurement. All inquiries must be submitted in accordance with the procedures and deadlines specified in the RFP.

7. Withdrawal of Revision of Proposal
Respondents may withdraw or submit an updated proposal at any time before the Proposal Submission Deadline specified in the RFP Schedule. Updated proposals must be complete replacements of previously submitted proposals, such that there is only one submitted proposal on the Proposal Submission Deadline.

Anaheim will not merge, collate, or assemble separate proposal materials.

To withdraw or amend a proposal, respondents must use the withdrawal function within the Portal before the Proposal Submission Deadline. Once withdrawn, a new proposal may be submitted, provided it is completed and finalized before the deadline. Proposals cannot be modified, withdrawn, or resubmitted after the Proposal Submission Deadline.

8. Respondent's Due Diligence
Respondents have carefully examined this RFP and the nature and requirements of the contemplated work/services. The submission of a proposal shall be conclusive evidence that the respondent has investigated and is satisfied as to the conditions to be encountered; the character, quality, and quantities of work to be performed and materials to be furnished; the difficulties to be encountered; and the requirements of the RFP and proposal.

The respondent certifies that it has examined the local conditions, read each and every clause of this RFP, included all costs necessary to complete the specified work in the proposed prices, and agrees that if it is awarded an Agreement it will make no claim against the City based upon ignorance of local conditions or misunderstanding of any provision of this RFP. Should the conditions turn out otherwise than respondent anticipated, respondent agrees to assume all risks incident thereto.

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9. Proposal Expenses
The City shall not be liable for any expenses incurred by potential Cont ractors in the preparation or submission of their proposals. Pre-contractual expenses are not to be included in the Proposer's fees. Pre - contractual expenses are defined as, including but not limited to, expenses incurred by the Proposer in:

A. Preparing its proposal in response to this RFP.

B. Submitting that proposal to the City.

C. Negotiating with the City any matter related to the proposal; and, D. Any other expenses incurred by the Proposal prior to the date of the award and execution, if any, of the Contract.

10. Right to Accept, Reject, or Cancel
The City may, in its sole discretion, accept or reject any or all proposals, in whole or in part, for any reason and without explanation. Anaheim reserves the right to cancel this RFP at any time, enter into agreements with one or more respondents, or procure services through other means. Anaheim may also issue a new request for proposal that supersedes and replaces this RFP.

11. Disqualification
The City has the right to eliminate, reject, or disqualify any respondent based on a real or apparent conflict of interest or evidence of collusion that is disclosed by the proposal or other data available to the City or based on respondent’s failure to submit a responsive offer as determined solely by the City.

12. Without Recourse
Respondents who submit proposals agree to do so without legal recourse against the City or its directors, officers, employees, and agents for rejection of their proposal(s) or for failure to execute or act on their proposals for any reason.

13. Assent to All Terms
Respondent acknowledges that it has read and agrees to be bound by the terms and specifications of this RFP and any addenda subsequently issued by the City.

14. Taxes
The successful respondent shall pay all federal and state taxes, levies, duties, and assessme nts of every nature due in connection with any work under the Agreement and shall indemnify and hold the City harmless from any liability on account of any and all such taxes, levies, duties, assessments, and deductions.

Proposal prices shall include allowance for said taxes.

15. Disqualification for Conflict of Interest of Non-Responsiveness Anaheim reserves the right to disqualify any respondent due to a real or apparent conflict of interest or indication of collusion or for a respondent’s failure to submit a responsive proposal, as determined in Anaheim’s sole discretion.

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16. Proposal Guarantee
Respondents agree that their proposals, including pricing, shall be considered firm and irrevocable until any Agreement under this RFP becomes effective. If a respondent is unable to hold its proposal firm beyond a certain time, the proposal must clearly identify the limitation in the Proposer's questionnaire.

17. Proposal Costs
Anaheim shall not be responsible for any costs incurred in the preparation, submission, or follow -up of a proposal, including Agreement negotiations, regardless of the outcome. All such costs remain the sole responsibility of the respondent.

18. Ownership and Public Disclosure of Proposals
All proposals become the property of Anaheim and may be subject to disclosure under the California Public Records Act (Gov. Code, § 7920.000 et seq.). Respondents must clearly label any distinct portions of their proposal considered to be trade secrets or proprietary (e.g., “Trade Secret” or “Confidential”), which Anaheim will endeavor to handle appropriately. However, Anaheim shall not be liable for disclosure of any materials that are required to be disclosed by law. Blanket or ambiguous confidentiality claims will not be honored.

19. Due Diligence and Assumption of Risk
By submitting a proposal, respondents certify that they have carefully considered the nature, requirements, and quantities of services to be performed; the effect of all RFP conditions and requirements; and all local factors and/or difficulties affecting performance. Respondents further certify that they have included in the proposal all costs necessary to complete the Services and that they assume all risks related to conditions differing from their expectations. No claim for additional compensation will be allowed based upon a lack of knowledge of any RFP conditions or requirements.

20. RFP Errors or Omissions
If a respondent identifies a material error or omission in this RFP before the Proposal Submission Deadline, they must immediately notify Anaheim in writing and request clarification. If a respondent fails to notify Anaheim despite having knowledge of the error/omission, respondent shall assume all risks associated with any unreported discrepancies.

21. Request for Additional Information
Anaheim may request supplementary information, best -and-final offers, or fee reconsiderations from one or more respondents as needed to evaluate proposals.

22. Waivable Informalities
Anaheim may waive or correct immat erial or inadvertent defects, irregularities, or technical errors in a proposal or the RFP process, including during Contract negotiations.

23. Legal Compliance
Respondents shall comply with all applicable federal, state, and local laws, codes, regulations, an d ordinances, including, but not limited to, those promulgated by CAL/OSHA, FED/OSHA, the U.S.

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Environmental Protection Agency (" EPA"), the California Department of Public Health, and the City of Anaheim. Respondents shall also comply with the Immigration Reform and Control Act of 1986, as amended, including verification of the employment eligibility of all personnel performing work in Anaheim. In addition, respondents shall comply with all applicable provisions of the California Workers’ Compensation laws.

24. Prevailing Wage
If applicable, respondents must comply with California prevailing wage laws and pay workers wages compliant with determinations by the California Department of Industrial Relations, pursuant to the California Labor Code.

25. Labor Cost Breakdown
Upon request and before executing an Agreement, the successful respondent must provide a detailed breakdown of applicable labor rates, including overhead and fringe benefit costs, and other direct costs associated with the Services to be performed.

26. Business Licensing and Registration
For the duration of any Agreement, the successful respondent must maintain (1) an active registration with the California Secretary of State and (2) an active Anaheim business license under Title 3 of the Anaheim Municipal Code. No registration or license is required to submit a proposal. (For additional information regarding the applicability of Anaheim’s business licenses, contact the Business License Division at 714 - 765-5194.)

27. Anaheim's Logos
Respondents may not use, reprint, or manipulate Anaheim or APU’s logos, emblems, or seals for any purpose, including in the preparation of any proposal documents or in any display on respondents’ websites or marketing materials, without Anaheim’s prior written approval.

28. Audit
If a Contract is executed, the City will have the right to periodically inspect and audit respondent’s accounting procedures and supporting documentation in conjunction with the performance of the Contract.

29. Protest Procedures
Any actual or prospective bidder or proposer who alleges an error or impropriety in the solicitation or award of a contract may submit a protest to the appropriate Procurement Contact as set forth herein.

Protest Instructions
All protests shall be typed under the protester’s letterhead and submitted in accordance with the provisions stated herein and emailed to the Assigned Buyer/Purchasing Liaison. All protests shall include, at a minimum, the following information:

A. The name, address, telephone number, and email address of the protester; B. The signature of the protester or the protester’s representative; C. The solicitation number;

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D. A detailed statement of the legal and/or factual grounds for the protest; and E. The form of relief requested.

Protest of the Solicitation Specifications
All protests related to the solicitation specifications must be submitted to the appropriate soliciting department’s Assigned Buyer/Purchasing Liaison no later than three (3) business days prior to the close of the solicitation.

A. Protests received after the three (3) business days deadline will not be considered by the City.

B. In the event the protest of specif ications is denied, and the protester wishes to continue in the solicitation process, they must still submit a bid or proposal prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in the solicitation.

Protest of Award of Contract
A protest for an award of contract in relation to a solicitation must be received no later than three (3) business days after the Notice of Award is posted on the City’s online bidding system.

A. Protests relating to a proposed contract award received after the three (3) business day deadline will not be considered by the City.

B. If the three (3) business day period expires without the receipt of a protest, the department may move forward with the Contract award or if necessary, file t he item for approval by the City Council.

Protest Process
In the event of a timely protest, the City shall not proceed with the solicitation or award of the contract until the Procurement Contact issues a decision on the protest.

A. Upon receipt of a timely p rotest, the Assigned Buyer/Purchasing Liaison will within five (5) business days of the receipt of the protest, issue a decision in writing which shall state the reason for the actions taken.

B. The City may, after providing written justification to be includ ed in the purchasing file, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the City. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

C. If the protester disagrees with the decision of the Procurement Contact, the protester may submit a written notice to the City of Anaheim Purchasing Agent requesting an appeal.

Appeal Process
A. If the protester wishes to appeal the decision of the Procurement Contact, the protester must submit, within three (3) business days from the receipt of the Procurement Contact decision, a written appeal to the City of Anaheim Purchasing Agent.

B. All appeals must be emailed to [email protected].

C. Within ten (10) business days, the City of Anaheim Purchasing Agent will review all materials in connection with the appeal, assess the merits of the appeal and provide a written determination that shall contain their decision. The decision of the City of Anaheim Purchasing Agent will be final.

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PROPOSER'S RESPONSE

30. CRITERIA ONE - Firm Background and Experience
Ability to perform the tasks based on previous experience with similar government entities of size and scope and knowledge of Esri products, geospatial data and utility network platform Firm Summary*
Describe your firm's capabilities and knowledge of Esri products to achieve the objectives of this project *Response required
Firm Experience*
Provide a brief description of your firm’s past and present experience in providing the required services to government entities similar in size to the City, including the unique ability your firm has that would meet the requirements of this RFP.
*Response required
Firm Utility Network Experience*
Provide a summary of experience with Esri Utility Network Migrations from the ArcMap/geometric network environment, including the number of years performing migrations, and number of migrations completed within the last five (5) years
*Response required
References *
Provide a minimum of three (3) customer references from U. S. based local public agencies and/or clients comparable to the City of Anaheim, for which your firm as the required services within the past five (5) years. References may be checked and could affect the award. List your references in the following sequence:

1. Agency Name

2. Number of Users

3. Contact Name

4. Contact Telephone Number

5. Contact E-mail Address

6. Products, Modules, and Services Provided by Vendor

7. Business Initiation Date

8. Go Live Date

9. Rationale for Inclusion as a Reference
Please download the below documents, complete, and upload. • City of Anaheim -Reference T...
*Response required

31. CRITERIA TWO: Staff Qualifications
Qualifications and Experience of Specific Individuals Who Will Work on the Project

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Staffing*
Briefly describe the roles and responsibilities of the project team *Response required
Staff Qualifications*
Provide a list of the people assigned who will directly work on this project and a summary of their backgrounds
*Response required
Will staff assigned to this project be ArcGIS Utility Network Certified?* ☐ Yes
☐ No
*Response required
When equals "Yes"
Would you like to further elaborate or provide clarification?

32. CRITERIA THREE - Project Approach
Describe your firm's approach for implementing a Utility Network for the City Implementation Plan*
Provide a description of how your firm will manage and implement all phases of the project, including the firm's approach and methodology to planning, organization, and management. Include how this approach is expected to achieve good results for the project.
*Response required
Proposed Timeline*
Provide a proposed timeline for the project
*Response required
Project Management*
Describe your project management approach for the implementation of the proposed solution within the desired implementation timeline. Discuss your preferred project manage ment tools and the creation and management of the project plan and/or timeline, including a transition plan and all major milestones. Describe how you will keep the City updated on the progress of the project and apprised of any issues or needs that arise during the project.
*Response required
Will a Project Manager be assigned to this project*
☐ Yes
☐ No
*Response required

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33. CRITERIA FOUR - Implementation Services
Describe your firm's technical approach to completing the tasks as required in the RFP Data Evaluation*
Describe the process of evaluating the City's current GIS data to ensure it is ready to be loaded into a Utility Network.
*Response required
Utility Network Model Design*
Describe the methodology your firm would use to complete Utility Network Model Design that will meet the needs of the City.
*Response required
Data Transformation*
Provide the process your firm would take to transform electric data from a Geometric Network into the Utility Network.
*Response required
Testing of the Utility Network*
Describe your approach for testing of the Utility Network and how you will demonstrate that all components are ready for production.
*Response required

34. CRITERIA FIVE - Pricing
Provide a pricing summary that indicates all consulting costs, including travel and administration expenses.

Pricing must be fully comprehensive, complete, including all taxes, and list any available discounts. Pricing must be valid for at least 365 days f rom response submission date. All one -time and recurring costs must be fully provided.

Note: Additional pricing information can be supplied if it clarifies or provides relevant details to your estimate.

Upload your Pricing Proposal*
*Response required

35. Proposers Information
Confirmation of Authorized Representative*
I certify that I, the individual responding to this RFP, am an authorized representative with the authority to certify and submit the following legally binding statements in this Proposal on behalf of my company.* ☐ Please confirm
*Response required

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Name and title of authorized representative certifying and submitting this proposal response.*
*Response required
Proposal will be valid for a period of 365 days*
Proposal will be valid for a period of days
☐ Yes
☐ No
*Response required
When equals "No"
How long will your proposal be valid?*
*Response required
Company Legal name and DBA, if applicable*
*Response required
If your company is incorporated, please include the name(s) and title(s) of the officers*
*Response required
Business Address*
*Response required
Email Address*
*Response required
Telephone Number*
*Response required
Length of time the firm has been in business*
*Response required
Length of time at current location*
*Response required
Federal Tax I.D. No.*
*Response required
Regular Business Hours*
*Response required

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Contact Person in Reference to this RFP*
*Response required
Contact Person's email Address*
*Response required
Conflict of Interest Statement*
The Political Reform Act (Government Code sections 81000 - 91014) and Government Code section 1090 prohibit any City public official or officer from involvement in a governmental decision or contract in which he or she has a financial interest.

It is the responsibility of the contractor, contractor’s employees, and subcontractors who perform work under contract with the City to evaluate any potential conflict of interests. Be advised that a prohibited conflict of interest may void any award where a conflict exists.

I, the undersigned, hereby certify that I have reviewed and understand the above paragraphs, and in furtherance of the foregoing, I have evaluated and caused my company’s employees and subcontractors to evaluate any potential conflict of interests. Based on this evaluation, I hereby further certify that no such conflict of interests exists.
☐ Please confirm
*Response required
Non-Collusion Declaration*
I represent the party (“Respondent”) making the foregoing proposal (“Proposal”) and declare as follows:
• The Proposal is not made in the interest of or on the behalf of any undisclosed person, partnership, company, association, organization, or corporation;
• The Proposal is genuine and not collusive or a sham;
• The Respondent has not directly or indirectly induced or solicited any other respondent to put in a false or sham proposal and has not directly or indirectly colluded, conspired, connived, or agreed with any other respondent or anyone else to put in a sham proposal or withhold from submitting a proposal;
• The Respondent has not in any manner directly or indirectly sought by agreement, communication, or conference with anyone to fix the Proposal price of the Respondent or of any other respondent or to fix any overhead profit or cost element of the Proposal price, or of that of any other respondent, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; and
• All statements contained in the Proposal are t rue, and further, that Respondent has not directly or indirectly submitted its Proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with Respondent in the general business. ☐ Please confirm
*Response required

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Contractor Performance*
Address whether at any time during the past five years respondent has had a contract terminated for convenience, non -performance, or any other reason, or has been a party in a legal action involving a customer. Describe the situation(s) including name and address of contracting party and circumstances. *Response required
Litigation in relation to the services provided to the City or other government entities in the past five (5) years*
Respondent must certify either Yes or No:

A. (Yes) Respondent certifies current/past litigation as follows:

1. Respondent shall provide detailed information regarding litigation (court and case number), liens, or claims involving Respondent, or any company tha t holds a controlling interest in Respondent, in the past five (5) years.

B. (No) Respondent certifies that Respondent or any proposed subcontractors do not have any past or current litigation described above.
☐ Yes
☐ No
*Response required
When equals "Yes"
Respondent shall provide detailed information regarding litigation (court and case number), liens, or claims involving Respondent, or any company that holds a controlling interest in Respondent, against the City in the past five (5) years*
*Response required
Name/Ownership Changes*
Respondent certifies past company name chang es and/or ownership changes, for Respondent’s firm as follows:
☐ Yes
☐ No
*Response required
When equals "Yes"
If yes, please describe:*
*Response required
Statement of Compliance*
A. (Yes): Proposer certifies it is in strict compliance with this RFP, including, but not limited to the terms and conditions set forth in the Model Contract and its Attachments, and no exceptions are proposed.

B. (No): Proposer certifies it is in strict compliance with this RFP, including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits, except for those exceptions

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expressly listed as required by this RFP and attached hereto. Attachments for each proposed exception to this RFP, including, but not limited to the Model Contract, must include:

1. The complete provision Bidder is taking exception to.

2. The RFP page number and section of the provision Proposer is taking exception to.

3. The suggested rewording (i.e., Microsoft Word track changes)

4. Reason(s) for submitting the proposed exception.

5. Any impact the proposed exception may have on the services to be provided. ☐ Yes
☐ No
*Response required
When equals "Yes"
Identify Contract Exceptions to be Considered Below:*
*Response required
Financial Status*
Proposer shall indicate whether its principals, directors, or majority shareholder(s), or any company Proposer has held a controlling interest in, or which has held a controller interest in Proposer, has ever filed or has been involuntarily put into bankruptcy or has been declared bankrupt. If yes, attach statement indicating the bankruptcy date, court jurisdiction, trustee’s name and telephone number, amount of liabilities, amount of assets and current status of bankruptcy. Select "YES" to attach information or select "NO" if no prior or pending action.
☐ Yes
☐ No
*Response required
W-9 FORM*
*Response required
Evidence of Insurance*
Please upload your insurance certificate and endorsements that demonstrate your ability to provide the required insurance.
*Response required
Acceptance of Insurance and Indemnity Provisions*
Please indicate if your firm accepts the Insurance/Indemnity Provisions provided in Attachment A of this RFP
☐ Yes
☐ No
*Response required
When equals "No"

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If you are unable to accept the terms presented*
A. Note any requested exceptions
B. Explain the rationale for these requested exceptions/modifications Note: It is the City’s practice not to enter into Agreements that contain a limitation of liability provision. The City is under no obligation to accept requested exceptions mentioned above. *Response required

AGREEMENT AND REQUIRED PROVISIONS
Upon selecting a successful respondent, the City will contact the respondent to negotiate a draft Agreement or Agreements. Any Agreement will be subject to the following requirements:

36. Term
[SPECIFY DESIRED TERM: FIXED OR INITIAL WITH RENEWAL PERIODS, AND WHETHER AUTOMATIC]. The City is also open to considering other term structures. All compensation associated with the initial term and extensions must be concisely outlined in the proposal.

37. Insurance and Indemnity
All Contracts must include the insurance and indemnity provisions with few, if any, exceptions.

38. Limitation of Liability
Under any Contract, each party’s maximum liability to the other, and sole remedy against the other, for loss or damage arising out of the performance or non-performance of the Contract shall be proven direct, actual damages. Neither party shall be liable to the other for any indirect, punitive, incidental, reliance, special, or consequential damages arising out of its performan ce or non-performance under the Contract, whether or not such party had been advised of the possibility of such damages.

Please note: Other than the limitations of liabilities set forth above, the City’s practice is not to enter into contracts with limitations of liability provisions, including price-based liability caps.

SUBMISSION OF PROPOSAL AND INQUIRIES

39. Submission of Proposals
A prospective respondent must register with and upload one electronic copy of its proposal and any supporting documents via the City’s E-procurement Portal (“Portal”) at the below address no later than the deadline specified in the RFP Schedule. The City will not accept or consider any untimely uploaded proposal.
https://procurement.opengov.com/portal/anaheim
Each respondent may submit only one proposal; multiple proposals will result in rejection of all proposals.

The City will not accept or consider hardcopy submittals.

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40. Submission of Inquiries
Any inquiries seeking clarification of any provision in this RFP must be submitted via the below Portal no later than the deadline specified in the RFP Schedule.
https://procurement.opengov.com/portal/anaheim
The City will post addenda responses to inquiries on the Portal website per the RFP Schedule. All notices, clarifications, and addenda to this RFP will be posted on the Portal.

Please monitor the Portal for all information regarding this RFP. The City will not send individual notifications of changes or updates. It is the sole responsibility of each respondent to remain apprised of changes to the RFP via the Portal.

Please note: Except as provided in this Section, respondents (including their representatives, agents, or others acting on their behalf) are prohibited from communicating with the City or its employees, consultants, representatives, or appointed or elected officials regarding this procurement from the time the RFP is issued until the date of execution of an Agreement. Failure to abide by this requirement may result in disqualification of the proposal.
19 EXHIBIT D

RESPONSE TO REQUEST FOR PROPOSAL
[TO BE ATTACHED BEHIND THIS PAGE]

The City of Anaheim
Information Technology
Jean Ibalio, Deputy Director
200 S. Anaheim Blvd, Anaheim, CA 92805

[AVINEON, INC.] RESPONSE DOCUMENT REPORT
RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration RESPONSE DEADLINE: September 29, 2025 at 4:00 pm
Report Generated: Tuesday, September 30, 2025

Avineon, Inc. Response

CONTACT INFORMATION
Company:

Avineon, Inc.

Email:
[email protected]
Contact:

Tyler Prahl
Address:
8401 Greensboro Drive, Suite 510
McLean, VA 22102
Phone:
(703) 671-1900
Website:
www.avineon.com
Submission Date:

Sep 29, 2025 12:45 PM (Pacific Time)
[AVINEON, INC.] RESPONSE DOCUMENT REPORT
RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

[AVINEON, INC.] RESPONSE DOCUMENT REPORT
REQUEST FOR PROPOSAL - GIS Consulting Services for Electric Utility Network Migration

ADDENDA CONFIRMATION
Addendum #1
Confirmed Sep 28, 2025 8:04 AM by Chad Davis

QUESTIONNAIRE

1. CRITERIA ONE - Firm Background and Experience
Ability to perform the tasks based on previous experience with similar government entities of size and scope and knowledge of Esri products, geospatial data and utility network platform
FIRM SUMMARY*
Describe your firm's capabilities and knowledge of Esri products to achieve the objectives of this project Avineon, Inc. (Avineon) was founded in 1992 and specializes in delivering spatial intelligence, digital modernization, and engineering support services. The family-owned company has over 33 years of successful experience in government, utility, and commercial programs, with 100% customer satisfaction ratings. Avineon’s solutions include strategic planning, software development, landbase and facilities data capture and improvement, data conflation, database development, and data maintenance. Avineon provides complete solutions to its customers from design to implementation. Avineon also offers managed GIS support services to dozens of municipal customers and we have supported numerous Utility Network migrations, ArcGIS Enterprise upgrades, and Portal installations.

The resources of Avineon’s production and management staff are among the most widely respected in the GIS industry. Avineon currently employs a full-time staff of more than 1,000 professional, technical, and support personnel, over 500 of whom are dedicated to performing spatial intelligence support services. This large group of seasoned personnel gives Avineon the ability to take on GIS projects of substantial size and responsibility and expand as needed to meet City of Anaheim, California (City or Anaheim) requirements. From small customizations to manage your workflows to large scale data conversion, migration, or systems integration projects, Avineon is the knowledgeable and affordable choice. [AVINEON, INC.] RESPONSE DOCUMENT REPORT
RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

[AVINEON, INC.] RESPONSE DOCUMENT REPORT
REQUEST FOR PROPOSAL - GIS Consulting Services for Electric Utility Network Migration

Avineon’s headquarters are in McLean, Virginia and we have offices in Saint Petersburg/ Clearwater, Florida; Traverse City, Michigan; Banner Elk, North Carolina; Canada; Belgium; France; the Netherlands; the United Kingdom; India; and the Middle East.

Avineon is a global GIS solutions provider with large business capabilities and small business agility.

For the Anaheim Electric Utility Network Migration project, Avineon has enlisted the support of Timmons Group as a subcontractor. A longstanding strategic partner to private and public utilities and public works departments, Timmons Group’s geospatial team maximizes GIS offerings and helps clients make streamlined and effective technology-based decisions. They have also provided geospatial support to .

FIRM EXPERIENCE*
Provide a brief description of your firm’s past and present experience in providing the required services to government entities similar in size to the City, including the unique ability your firm has that would meet the requirements of this RFP.

Avineon is an Esri Gold Partner and has been an Esri partner for more than 25 years, which also makes the company a Cornerstone Partner. Avineon holds the Utility Network Management Specialty as a vendor and currently has five Utility Network certified staff resources on its team. Avineon also holds the Parcel Management Specialty from Esri. Avineon has been engaged in utility GIS and parcel management throughout its corporate history. The firm’s parcel experience includes digitizing, conflation, updates to land records, planimetric features, and supporting customers in implementing ArcGIS Pro and Parcel Fabric. Additionally, Avineon received the State and Local Government Specialty for its expertise and substantial experience in working with local, state, county, and city governments.

[AVINEON, INC.] RESPONSE DOCUMENT REPORT
RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

[AVINEON, INC.] RESPONSE DOCUMENT REPORT
REQUEST FOR PROPOSAL - GIS Consulting Services for Electric Utility Network Migration

Avineon has partnered with over 140 state and local government clients, including nearly 50 municipalities and over 80 counties throughout the U.S. alone, not to mention its experience with municipal governments throughout Europe. Avineon has experience with clients from a variety of government and industry sectors around the world. Such broad knowledge is invaluable in establishing a proven process for understanding and analyzing the needs of individual clients. Some of the notable customers Avineon has delivered successful projects in California include San Diego Gas and Electric, Southern California Gas, Pasadena Water and Power, Pacific Gas and Electric, and Mammoth Public Utilities.

Our proposed subcontractor, Timmons Group, has been providing GIS services using the Esri platform since 1989. The firm has been an Esri Business Partner since 1991 and, like Avineon, is currently an Esri Gold Level business partner. Timmons Group has served as a Beta-test site for many of Esri’s software releases, which enables its team to understand upcoming Esri GIS platform changes and the impact on clients such as Anaheim. Gold Partnership and ArcGIS Cloud Services, Network Management, and State and Local Government Specialty designations mean Timmons is up to date on the latest Esri technology and updates and that Esri has confirmed that Timmons follows best practices when deploying and configuring ArcGIS technology.

FIRM UTILITY NETWORK EXPERIENCE*
Provide a summary of experience with Esri Utility Network Migrations from the ArcMap/geometric network environment, including the number of years performing migrations, and number of migrations completed within the last five (5) years

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RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

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REQUEST FOR PROPOSAL - GIS Consulting Services for Electric Utility Network Migration

Avineon has been working with Esri to support product improvements that help make the journey to the Utility Network and ArcGIS Pro easier for editors, integrators, users, and system maintenance since the product’s inception. Since participating in the Early Adopter program, Avineon remains aligned with Esri’s continuous evolution including the recent releases of Migration Toolset for the ArcGIS Utility Network. We have implemented this solution for several clients, as well as leveraging value from the most recent Batch Trace core host configurations.

Solution Alignment for Total Cost of Ownership
Avineon’s team of Utility Network specialists within the U.S. and other offices follow and work closely with Esri’s Product, Solutions, Architecture, and Professional Services Teams to design and implement solutions aligned with Esri’s Utility Lens architecture patterns from the Total Cost of Ownership perspective and long-term value.

Alignment for Success
For example, using the Migration Toolset, Avineon jumpstarts Utility Network migration projects with an immediate transformation of existing data into a simplified Utility Network model. Demonstrating this tangible version of the Utility Network builds early foundational understanding of Utility Network concepts that are rooted in real data. Stakeholders are more engaged in the overall

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RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

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REQUEST FOR PROPOSAL - GIS Consulting Services for Electric Utility Network Migration

system design process and can therefore make modeling decisions more quickly and confidently. Additionally, the Migration Toolset enhances the data quality assessments which identify critical targets for source data cleanup and automations to bulk clean and transform during the full migration. We stay aligned with Esri’s roadmap and vision to address all key requirements using ArcGIS Platform, with minimal or no dependency on third-party products.

Maximizing Value Through Advanced Use of ArcGIS Platform Our recent work at involved the generation of Knowledge Graphs from ArcGIS Utility Network and configuring ArcGIS Link Charts to visualize an Electric System Diagram showing the inter-connectivity between all stations and circuits, within a single screen, for planning and operational decision making.

Similarly, our work at is demonstrating potential outcomes in driving end-user experiences for solution acceptance with conversational AI for network tracing – the ability for end users to Chat with ArcGIS Utility Network to answer questions involving the execution of electric traces and asset summarization by circuit of interest. This new AI capability, developed by Avineon, has revealed many use cases that can benefit from the addition of AI tools for daily use in both planning and operations meeting IT security requirements.

A representative sample of similarly situated clients Avineon has supported recently include:

Project Name Client
ArcGIS Utility Network Implementation, Data Transformation, Field Verification, and Field Collection Utility Network Water and Sewer Migration
Utility Network Migration
Geographic Information System (GIS) Consolidation Project and Utility Network Lab Electric Utility Network Migration with ArcGIS Enterprise Deployment and Training , G

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RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

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REQUEST FOR PROPOSAL - GIS Consulting Services for Electric Utility Network Migration

Utility Network Migration for Water and Sanitary Sewer with ArcGIS Enterprise Deployment and Training Utility Network for Electric: Design, Migration, and Training Utility Network for Water: Design, Migration, and Training GIS Data Assessment, Planning, and Implementation to Migrate Electric Utility Data and Workflows to Esri Utility Network and Pro

Esri Utility Network Planning and Migration, ArcGIS Enterprise Cloud, Enterprise Managed Services and Support ArcFM to Esri Utility Network Evaluation; Geometric Network to Utility Network Data Mapping and Modeling

Esri Utility Network Migration, Portal Install, and ArcGIS Enterprise Upgrade Utility Network Modeling and Migration for Electric Transmission and Substations (6 Co-Ops w/ 51 Distribution Co-Ops) Utility Network Evaluation; Geometric Network to Utility Network Data Mapping and Modeling Utility Network Evaluation; Geometric Network to Utility Network Data Mapping and Modeling In addition to Utility Network migrations, in the past three years, Avineon has helped more than three dozen clients, and counting, transition from ArcMap to ArcGIS Pro.

Enhancing Productivity Through Migration from ArcMap to ArcGIS Pro In some cases, clients are not ready for a full-scale transformation to Utility Network but want to leverage the modern toolsets within ArcGIS Pro. Migrations from ArcMap to Pro require significant technical considerations as well as process changes. Avineon’s methodology ensures that ArcGIS Pro is configured to support existing data but also move toward better data governance and streamlined workflows by leveraging modern configurations with Attribute Rules, Editing Templates, and Arcade. This approach ensures customers receive appropriate training, have time to practice new skills, understand the benefits of the new system, and are supported through their adoption journey.

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RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

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REQUEST FOR PROPOSAL - GIS Consulting Services for Electric Utility Network Migration

Avineon’s proposed subcontractor, Timmons Group, has also supported Esri’s Utility Network since the earliest stages of the product.

Timmons Group has expertise in Utility Network migrations, data modeling, and implementation. The firm currently has 29 clients using its expertise in Utility Network migrations to operate a powerful web-based GIS, capable of being shared across the entire organization, providing an authoritative view of assets for functions like outage management/main break detection, capital improvement planning, operational dashboards, SCADA integration, and other functions related to asset and work order infrastructure management.

Avineon and Timmons Group have also worked together on Utility Network implementations. For example, we are jointly migrating the electric, water, storm, sewer, and combined sewer-storm to the Utility Network to ensure ongoing capabilities, particularly around tracing workflows. This project involves data readiness assessment, data modeling, data migration, reconfiguration of Cityworks for the Utility Network, and deployment of multiple Experience Builder applications to replace existing WAB tracing applications. It will cumulate in training and testing, before go-live. The overall scope is similar to Anaheim’s electric migration and this shared experience will inform our collective team in ensuring the success of your implementation. Our partnership has successfully delivered the transformation project at with both Utility Network planning and implementation projects.

REFERENCES *
Provide a minimum of three (3) customer references from U.S. based local public agencies and/or clients comparable to the City of Anaheim, for which your firm as the required services within the past five (5) years. References may be checked and could affect the award. List your references in the following sequence:

1. Agency Name

2. Number of Users

3. Contact Name

4. Contact Telephone Number

5. Contact E-mail Address

6. Products, Modules, and Services Provided by Vendor

7. Business Initiation Date

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RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

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REQUEST FOR PROPOSAL - GIS Consulting Services for Electric Utility Network Migration

8. Go Live Date

9. Rationale for Inclusion as a Reference
Please download the below documents, complete, and upload. • City of Anaheim -Reference T...

Avineon_Anaheim_References_2025-09-29.pdf

2. CRITERIA TWO: Staff Qualifications
Qualifications and Experience of Specific Individuals Who Will Work on the Project STAFFING*
Briefly describe the roles and responsibilities of the project team Avineon takes great care when organizing a project team and strives to assemble a team that fully meets the specific demands of each undertaking. Our proposed team for the City of Anaheim Electric Utility Network Migration project is depicted in the diagram below.

The team comes with multi-disciplinary experience implementing GIS and Utility Network across electric and other utility systems. As seasoned consultants, they will work closely with Anaheim business, GIS, and IT leadership and SMEs to educate, collaborate, facilitate, and deliver the intended outcomes efficiently.

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RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

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REQUEST FOR PROPOSAL - GIS Consulting Services for Electric Utility Network Migration

multi-year systems integration engagements involving GIS and other enterprise systems such as CIS, WMS, ERP, CRM for both blue sky and emergency operations.
• is a utility industry veteran who led the GIS integration with graphical work design program at Duke Energy and has since supported GIS and Utility Network implementation projects for a variety of utility customers. • has worked on electric data models for over 20+ years with hands-on Utility Network modeling, migration, and implementation experiences.
• has led ArcGIS Enterprise and SQL Server deployments, scaling, and performance essential for ArcGIS Utility Network dozens of engagements.

The proposed team will be supported by specialists working remotely from Florida, North Carolina, Michigan, and Virginia with expertise in various ArcGIS Products including ArcGIS Web Editor, ArcGIS Experience Builder, ArcPy, ArcGIS Java Script, etc. that are crucial for successful implementation.

Beyond delivering successful ArcGIS Utility Network implementations, our team routinely contributes to the profession through lessons and best practices at GIS conferences focus on municipal governments along with the publication of articles for professional advancement within the industry.

STAFF QUALIFICATIONS*
Provide a list of the people assigned who will directly work on this project and a summary of their backgrounds Avineon_Anaheim_Staff_Qualifications_2025-09-29.pdf
WILL STAFF ASSIGNED TO THIS PROJECT BE ARCGIS UTILITY NETWORK CERTIFIED?* Yes
WOULD YOU LIKE TO FURTHER ELABORATE OR PROVIDE CLARIFICATION? are Esri Certified Utility Network Professionals.

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GIS Consulting Services for Electric Utility Network Migration

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REQUEST FOR PROPOSAL - GIS Consulting Services for Electric Utility Network Migration

3. CRITERIA THREE - Project Approach
Describe your firm's approach for implementing a Utility Network for the City IMPLEMENTATION PLAN*
Provide a description of how your firm will manage and implement all phases of the project, including the firm's approach and methodology to planning, organization, and management. Include how this approach is expected to achieve good results for the project.

Avineon will deliver Anaheim’s Utility Network migration through an iterative, phased approach methodology that balances speed with quality control. Each phase begins upon meeting pre-defined entry criteria with a short Start Kit (inputs, roles, calendar) and ends with a formal Exit Gate (evidence, sign-off) upon meeting the pre-defined exit criteria. Progress is demonstrated through working software and data, not slideware.

All work will be performed by a U.S.-based team; City staff remain in-the-steering position with clear visibility to approve key decisions and collaborate through time-boxed responsibilities and modern collaboration tools such as Smartsheet or Teamwork as preferred by the City.

The figure below illustrates the proposed implementation plan based on Avineon’s experience with delivering similar engagements successfully on-cost, on-schedule, and quality. The timeline will be adjusted according to City’s requirements and dependencies and preferred pace of execution—budget, schedule, and quality constraints as a part of contracting agreement. [AVINEON, INC.] RESPONSE DOCUMENT REPORT
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GIS Consulting Services for Electric Utility Network Migration

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Implementation Plan
Each iteration is comprised of activities for Data Model Design, Model Review, Data Transformation and Migration, Utility Network Configuration, and Testing to take the retrospective into the next iteration.

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GIS Consulting Services for Electric Utility Network Migration

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Activities within an Iteration
Planning Meeting
Following the kickoff meeting in Phase 1, Avineon will facilitate a Planning Meeting to define tasks, assignments, and dependencies based on resource availability and align them with project milestones. The objective is to establish a baseline project plan using the City’s preferred project tracking tool.

Avineon’s Lead Consultant, , based in Los Angeles, will be on-site for the kickoff, planning, design, and all critical meetings, with additional team members participating remotely.

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RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

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REQUEST FOR PROPOSAL - GIS Consulting Services for Electric Utility Network Migration

Design Meetings
A key component of Phase 1 is a series of design meetings to support the City in arriving at decisions related to ArcFM Electric Utility Network Data Model, ArcFM XI Software, and integrating details with systems such as Minsait ACS OMS and Oracle WACS.

Avineon emphasizes the active participation of subject matter experts from ACS OMS and Oracle WACS in testing the Utility Network data delivered by Avineon—starting in Month 2 and continuing through Month 5. This collaboration is critical to achieving Go-Live Readiness by Month 5, unless the City desires a lengthier engagement.

To support this, Avineon requests the City to ensure that OMS and WACS stakeholders attend the planning meeting in Month 1 and confirm their commitment to support the ArcGIS Utility Network migration.

All testing will be conducted using pre-defined checklists, enabling the City to:
• Test and validate data
• Review system behavior
• Provide formal sign-off
Including OMS and WACS testing in Iterations 1 through 4 offers valuable insights into data cleanup activities that may be required to ensure a timely and successful cutover.

Avineon proposes to initiate Phase 4 activities in Month 1, focusing on the drafting of the Transition Plan and User Acceptance Testing (UAT) Plan. These documents will continue to evolve through Months 2, 3, and 4, incorporating feedback and refinement.

Transition Plan
The Transition Plan at a minimum will detail:
• Anticipated changes across environments, user experience, business processes, workflows, and procedures • Strategies for managing organizational and technical change • Training and resource requirements
• Recognition of key commissioning and decommissioning activities • Roles and responsibilities for City and Avineon teams [AVINEON, INC.] RESPONSE DOCUMENT REPORT
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GIS Consulting Services for Electric Utility Network Migration

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• Knowledge transfer point of contacts
• Operational transition checklist
UAT Plan
The UAT Plan at a minimum will define:
• User groups and testing teams
• Test cases, cycles, testing methods, and ownerships
• Entry and exit criteria for each test phase
• Sequencing approach for tests across office and field environments • Performance benchmarks for comparison with current state • Metrics that drive user acceptance and readiness for cutover Active participation from OMS and WACS teams is essential in developing and finalizing Transition and UAT plans to ensure completeness and alignment with downstream system requirements.

Avineon recommends a formal sign-off on the Transition Plan and UAT Plan by Month 3, a key pre-requisite leading to the Data Model Freeze.

Data Model Freeze
Based on Avineon’s experience, the Phase 2 objectives—including completion of the Utility Network Model Design and achieving Data Model Freeze—cannot be met without testing the migrated data, its configuration, and downstream system consumption. Therefore, Avineon recommends executing Phases 2 through 5 in parallel, using a minimum of five iterations. Each iteration typically spans one month and enables continuous progress across:
• Data assessment
• Data cleansing
• Data modeling
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GIS Consulting Services for Electric Utility Network Migration

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• Configuration and testing
The following table summarizes the primary purpose for each iteration:

Iteration Purpose
1 To identify data model adaptations and changes needed to configurations. 2 To validate the mapping, migration, and transformations. 3 To pass System Testing.
4 To pass User Acceptance Testing.
5 To freeze source database and migrate the data for cutover.

This approach provides the City with hands-on access to Utility Network data as early as Month 2, which has consistently led to high user acceptance in past implementations.

Cutover Plan
Work on the Cutover Plan will begin in Month 3, with sign-off targeted for Month 6. The Cutover Plan will serve as a step-by-step playbook to transition from the current GIS environment to the Utility Network. It will include:
• Sequence of cutover tasks
• Responsible parties for each cutover task
• Expected actions and locations of execution
• Contingency plans for incomplete or delayed steps
• Technical tasks, communication protocols, and governance procedures Avineon will assist in drafting this plan with maximum detail, ensuring all stakeholders—including OMS and WACS teams—can contribute their specific steps for a successful GIS cutover.

Training
Avineon’s Training Approach is designed to build Utility Network proficiency progressively across the project lifecycle. It begins with [AVINEON, INC.] RESPONSE DOCUMENT REPORT
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GIS Consulting Services for Electric Utility Network Migration

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introductory Utility Network training, followed by continuous hands-on training for the project team using ArcGIS Pro to explore and validate deliverables from Iterations 1, 2, and 3.

While Esri’s official Utility Network training classes are highly recommended, attendance is optional. Avineon encourages key City personnel to participate and deepen their understanding of Utility Network concepts and best practices.

As the project approaches User Acceptance Testing (UAT), Avineon will deliver End User Training to equip the testing team with the skills needed to perform functional and performance testing effectively.

A successful example of Avineon’s training delivery is the Eversource Energy (Electric GIS) project, where over 75 GIS Editors were trained through a combination of on-site and online sessions across four locations over three months, ensuring readiness for cutover.

Avineon developed the curriculum, training materials, and manuals for this engagement in addition to the delivery.

One of the key lessons learned is the importance of structured and lean training materials. Avineon proposes the use of Quick Reference Guides (QRGs)—concise, practical documents that support both training and remain useful during daily operations. QRGs will be developed for frequently used workflows, including:
• Main line extensions
• Subdivisions
• Services
• Lighting
These guides will help GIS Editors gain confidence in using the system and serve as a critical building block for user readiness.

To ensure training effectiveness, Avineon will conduct a post-training survey to gather feedback and identify any follow-up actions needed to support successful adoption.

Environment Management
Environment management is a critical component of Avineon’s implementation plan. This work involves packaging, deployment, and promotion of deliverables across multiple environments, ensuring consistency, stability, and readiness for production.

Avineon recommends this be a joint activity between Avineon and the City’s technical resources, as outlined during the planning meetings. Avineon brings deep expertise and best practices across all layers of GIS infrastructure, including:
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GIS Consulting Services for Electric Utility Network Migration

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• Database servers
• Application servers
• Networking and security
• Application configurations and customizations
This expertise is drawn from Avineon’s decades-long experience delivering GIS Managed Services across a wide range of utility and government projects.

Notable examples from recent projects include:
• City of Morganton: Avineon collaborated with City staff to upgrade ArcGIS Enterprise, create the Utility Network Geodatabase, and promote work across environments.
• Eversource Energy: Avineon partnered with the customer’s IT teams and Esri to architect and deploy infrastructure across four environments, supporting over 12 geodatabases and approximately 50 servers, enabling thousands of GIS users across three states.

This collaborative approach ensures that environment management is not only technically sound but also aligned with operational needs and stakeholder expectations.

The following sections describe the delivery principles, governance and cadence, and recommend controls for proposed implementation plan.

3.1.1 City Involvement: Typical Level of Effort
• Hands-on access to Utility Network data begins in Month 2, with five planned iterations delivering progressively validated results.
• Each iteration concludes with: review meetings to evaluate progress and live demos to showcase functionality • Sign-off on acceptance checklists or backlog of follow-ups • City participation is structured and predictable, ensuring commitments remain feasible while maintaining shared ownership of outcomes.
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GIS Consulting Services for Electric Utility Network Migration

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We plan the City’s level of effort (LOE) by phase, so the schedule remains achievable:

Phase Typical City LOE Roles

1. Initiation and Planning 4–6 hours/week City PM, GIS Lead, and IT/DBA

2. Data Assessment 6–8 hours/week SMEs for reviews; City performs source cleanup

3. Utility Network Model
Design
6–8 hours/week Editors/engineers for design clinics and approvals

4. Migration (Iterative) 8–12 hours/week Editors/SMEs resolving data issues between loads

5. Configuration and Testing 6-10 hours/week Testers

6. KT and Training 4-8 hours/week Varies by role

7. Go-Live and Support As needed City PM, End-Users, and SMEs City LOE is confirmed at Gate 1 and revisited before each iteration.

3.1.2 Deliverables by Phase
Phase Key Deliverables Exit Gate/Sign-Off
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GIS Consulting Services for Electric Utility Network Migration

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1. Initiation and Planning • Project Charter and
Communication Plan
• Baselined Schedule
• Acceptance and
Promotion Checklists
• RACI Matrix
• Access and Security Setup
verified
Gate 1 – Plans Accepted

2. Data Assessment • Data Assessment and
Readiness Report
• Prioritized Data Cleanup
Log
• Data Cleanup Guide
Gate 2 – Readiness and Cleanup
Plan Accepted

3. Utility Network Model Design • Utility Network Design Specification: Asset
Groups/Types, Domains,
Terminals, Containments,
Rules, etc.
• Four Model Iterations
with Demos
• Frozen Physical Model
• Data Migration Mapping
Spreadsheet
Gate 3 – Model Baseline
Approved
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GIS Consulting Services for Electric Utility Network Migration

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4. Migration (Iterative) • ETL Workflows
• Asset Packages
• Validation and Exception
Reports
• Issues and Resolution
Logs
• ArcGIS Pro Project
• Transition Plan
• UAT Plan
• Cutover Plan
• Cutover Readiness
Checklist
Gate 4 – Migration Iterations
Accepted for Data Model Freeze
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RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

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5. Configuration and Testing • Editing Templates and
Trace library
• Subnetwork Connectivity
(~132 circuits)
• Configured Utility
Network Services
• Test Cases
• UAT Test Scripts and Roles
• System Test Results
• UAT Execution Reports
• Performance and Trace
Validation Results
• Remediation Findings and
Resolution Logs
• Promotion Ticket for
Release Candidate
Gate 5 – Release Candidate
Approved
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GIS Consulting Services for Electric Utility Network Migration

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6. KT and Training • Cutover Runbooks
• Quick Reference Guides
(QRGs) for Up to Five
Workflows
• Training Materials for
Three User Groups
• Train-the-Trainer Sessions
• Post-Training Survey
Results
Gate 6 – Operational Readiness

7. Go-Live and Support • Final Migration
• Cutover Support
• Hyper-Care Support Logs
• Lessons Learned Report
• Final Project Closeout
Report
Gate 7 – Go-Live Accepted and
Final Report Signed

PROPOSED TIMELINE*
Provide a proposed timeline for the project
Avineon’s proposed timeline is to deliver measurable results through an iteration-driven, phase-gated roadmap. The schedule below will be reviewed and finalized during the Planning meeting following the Kickoff. [AVINEON, INC.] RESPONSE DOCUMENT REPORT
RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

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GIS Consulting Services for Electric Utility Network Migration

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During the Planning meeting, Avineon will elaborate on the above plan with all tasks that take more than a business day. This includes both Avineon tasks as well as City’s tasks to ensure the dependencies are clearly understood by all team members.

Also, each phase begins with a short planning huddle, followed by Avineon-led activities and City collaboration, and concludes with an Exit Gate that requires City sign-off based on defined acceptance criteria. Progress is demonstrated through working data, services, and system behavior—not theoretical documents aligned with City’s GIS and IT processes.

3.2.1 Phase-by-Phase Management Blueprint
Each phase follows the same pattern:

Phase Blueprint
Phase 1 – Initiation and Planning
• Outcomes: Project plan, communication plan, acceptance criteria, detailed schedule, access, and security setup. • Start: Contract executed; City assigns PM and SMEs; Dev/Test/Prod access provisioned. • Activities: Kickoff; integration discovery; architecture overview; acceptance and promotion checklists drafted. • Meetings and City Level of Effort (LOE): Kickoff + 2–3 workshops. City PM and SMEs: approximately 4–6 hours/week. • Exit and Sign-off: Plans approved; access verified. Gate 1: Plans Accepted • Key Risk and Mitigation: Access delays → pre-kickoff access checklist

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• Key Risk and Mitigation: Unclear decision rights → RACI published on Day 5 Phase 2 – Data Assessment (Readiness and Data Cleanup)
• Outcomes: Data Assessment and Readiness Report; prioritized cleanup log; migration scope (“current data only”) confirmed. • Start: Read-only access to GN/SDE and domains; sample exports. • Activities: Profiling, connectivity sampling, domain/value review; draft Cleanup Guide (City performs edits; Avineon advises/validates).
• Meetings and City LOE: Discovery + review workshops. City SMEs: approximately 6–8 hours/week. • Exit and Sign-Off: Readiness report, cleanup backlog with owners/dates. Gate 2: Readiness and Cleanup Plan Accepted. • Risk and Mitigation: Limited metadata → rule inference + confirmation workshops • Risk and Mitigation: Cleanup lag → SLA windows in the triage huddle. • NOTE: Amount of data clean-up may require additional effort that can run in parallel with Phase 3 and 4.

Phase 3 – Utility Network Model Design
• Outcomes: Baseline Utility Network design (asset groups/types, domains, terminals, containment), subnetwork hierarchy (~132 circuits), editing templates, trace library.
• Start: Confirm target modeling conventions and naming; agree “delta-from-foundation”. • Activities: Four data model iterations with demos; freeze v1.0 model • Meetings and City LOE: Design sessions + iteration demos. City SMEs: approximately 6–8 hours/week. • Exit and Sign-off: Physical/Logical model + trace set approved. Gate 3: Model Baseline Approved. • Risk and Mitigation: Over-design → delta-only policy
• Risk and Mitigation: Integration readers (OMS/WACS) misaligned → early field/attribute exposure review Phase 4 – Data Transformation and Migration (Iterative) [AVINEON, INC.] RESPONSE DOCUMENT REPORT
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• Outcomes: Repeatable ETL workflows; assembled load packages; validation and exception reports; progressive issue resolution; transition planning; UAT Planning; cutover planning; final migration • Start: Model baseline; cleaned source edits underway by City. • Activities: Pilot load → iteration loads (Dev→Test); rules/topology/subnetworks validated each cycle; exceptions logged with root cause.
• Meetings and City LOE: Twice-weekly data triage. City SMEs for defect fixes: approximately 8–12 hours/week during active iterations.
• Exit and Sign-off: Iteration acceptance checklist passed. Gate 4: Migration Iterations Accepted. • Risk and Mitigation: Blockers in source data → severity triage + SLA • Risk and Mitigation: Scope creep into history → enforce “current data only” scope line Phase 5 – Configuration and Testing
• Outcomes: Configured Utility Network services; performance and trace validation; UAT sign-off. • Start: Iteration accepted in Test; UAT scripts and roles confirmed. • Activities: System tests; UAT by named City testers; remediate findings; promote release candidate. • Meetings and City LOE: Daily stand-ups (as needed) during UAT window. City Testers: approximately 6–10 hours/week for two weeks.
• Exit and Sign-off: UAT passed; promotion ticket approved. Gate 5: Release Approved • Risk and Mitigation: Performance issues → service tuning checklist + load sample • Risk and Mitigation: Trace discrepancies → trace catalog re-run as acceptance evidence Phase 6 – Knowledge Transfer and Training
• Outcomes: Runbooks, data model diagrams, Quick Reference Guides (QRGs); admin/editor/dispatcher training; skills verified. [AVINEON, INC.] RESPONSE DOCUMENT REPORT
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GIS Consulting Services for Electric Utility Network Migration

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• Start: UAT near completion; target roles identified.
• Activities: Hands-on classes tied to real data and trace workflows; train-the-trainer; admin run-through of promotion and monitoring.
• Meetings and City LOE: Training sessions. City LOE Varies by Role: approximately 4–8 hours/week • Exit and Sign-off: Capability check (short quiz or task demo) + materials delivered. Gate 6: Operational Readiness. • Risk and Mitigation: Adoption gap → scenario-based labs • Risk and Mitigation: Documentation drift → versioned runbooks in shared repositories Phase 7 – Go-Live and Post-Implementation Support
• Outcomes: Final migration and cutover (≤ 1 week downtime), production services published, hyper-care, closeout. • Start: Go/No-Go review; freeze window approved.
• Activities: Cutover rehearsal; final load; endpoint switch for readers; hyper-care with response targets; lessons learned. • Meetings and City LOE: Daily war-room (as needed) during cutover and first week. City PM + SMEs as needed. • Exit and Sign-off: Stabilization criteria met. Gate 7: Go-Live Accepted and Final Report signed.

PROJECT MANAGEMENT*
Describe your project management approach for the implementation of the proposed solution within the desired implementation timeline. Discuss your preferred project management tools and the creation and management of the project plan and/or timeline, including a transition plan and all major milestones. Describe how you will keep the City updated on the progress of the project and apprised of any issues or needs that arise during the project.

Avineon manages the Anaheim engagement through a structured, transparent project management framework that reinforces the phased, iterative methodology described in Section 3.1, in working with City assigned project manager. A dedicated U.S.-based Project Manager (PM) serves as the single point of contact, ensuring scope, schedule, budget, quality, and risk from Avineon’s work are coordinated with City’s project manager and across all stakeholders. [AVINEON, INC.] RESPONSE DOCUMENT REPORT
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GIS Consulting Services for Electric Utility Network Migration

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3.3.1 Governance and Cadence (Who Meets, About What, and How Often) Proposed Team Structure:
• Avineon: PM (SPOC), Technical Lead (Utility Network), Data Lead (migration), Test/Training Lead, Integration Lead. • City of Anaheim: City PM, GIS Lead/Editors, IT/DBA, UAT Coordinators, Operations stakeholders (OMS/WACS). • Decision rights are defined in a RACI approved at the end of Phase 1. All phase exits require City sign-off.

Proposed Meeting Cadence:
• Weekly Working Session (as needed, 30 min): City GIS/IT + Avineon Tech Leads. Review status, iteration goals, backlog, changes, validation results, and upcoming work.
• Data Triage Huddle (as needed, 30 min.): SMEs resolve issues blocking progress such as source data cleanup essential for Utility Network subnetworks/topology; assign owner and delivery expectations • Design Clinics (as needed, 60 min): Focused reviews of design decision such as use of terminals, containments, editing templates, attribute rules, diagram templates with editors, engineers and operations team members. • Bi-weekly PMO (45 min): Review schedule, budget, risks, decisions; update RAID and acceptance register. • Iteration Demo and Acceptance (end of each cycle, 60 min): Show evolving state of Utility Network’s, along with traces, map services, symbology, etc.; collecting sign-off or action list for next iteration. • Executive Checkpoint (milestones, 30 min): Review scope, risk posture, transition readiness, and go/no-go readiness.

3.3.2 Tools and Work Products
• Schedule and timeline: Master schedule (MS Project/Smartsheet or City-approved equivalent) with baselines, dependencies, and critical path.
• Tracking and control: Action tracker and RAID (Risks, Assumptions, Issues, Decisions). • Collaboration and repository: City-approved Teams/SharePoint (or equivalent) for agendas, notes, demo decks, test scripts, acceptance checklists, and gate evidence.
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GIS Consulting Services for Electric Utility Network Migration

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• Dashboards and reports: Bi-weekly PMO report (schedule variance, KPIs, RAID), monthly executive dashboard.

3.3.3 Planning and Timeline Control
The duration may be adjusted according to City’s availability, as the active participation is crucial for aligning the work and solution towards user acceptance.
• Each two to three week iteration followed with a retrospective follows a cycle of planning huddle → execution → review/demos → sign-off.
• Ad-hoc training is embedded during iterations to accelerate City adoption. • Variances >±10% on time or cost are escalated through a change board, with options analysis and re-baselining if approved.

3.3.4 Transition Plan and Major Milestones
The transition plan covers migration rehearsal, freeze windows, endpoint changes for readers, go-live, and hyper-care:
• Gate 1 – Plan Accepted (Phase 1 end): Charter, baseline schedule, RACI, communications plan approved. • Gate 2 – Readiness Accepted (Phase 2 end): Data Readiness Report; cleanup backlog with owners and dates. • Gate 3 – Model Baseline (Phase 3 end): Utility Network model (asset groups/types, domains, terminals/containment), trace set agreed.
• Gate 4 – Migration Iterations Accepted (Phase 4 end): Load packages and validation results accepted in Test. • Gate 5 – Release Candidate (Phase 5 end): UAT passed; promotion ticket approved. • Gate 6 - Operational Readiness (Phase 6 end): Training and knowledge transfer complete • Gate 7 - Go-Live Accepted and Final Report (Phase 7 end): Project closeout

3.3.5 KPIs and Service Levels (Monitored in PMO)
Area KPI/SLA Target
Issue response Acknowledge Sev-1 ≤ two business hours
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GIS Consulting Services for Electric Utility Network Migration

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Decision latency Avg. request → decision ≤ three business days Readiness quality Validation errors per 1,000
features at Gate 4
≤ three
UAT quality Priority test case pass rate at
Gate 5
≥ 95%
Schedule control Iteration start/end variance vs.
baseline
≤ ±10%
Documentation Draft → final turnaround ≤ five business days KPIs appear in the bi-weekly PMO report and monthly executive dashboard. Corrective actions are logged in RAID.

3.3.6 Risk, Issue, and Change Management
• Risk register opened at kickoff with Anaheim-specific risks (data cleanup timing, reader endpoints, promotion readiness, staff availability, platform constraints, cutover). Each risk has an owner, mitigation, and review date. • Issues are triaged by severity with published response targets (see SLA above). • Change control: weekly change board during active migration; any change with potential >±10% impact on time/cost requires options analysis, acceptance of trade-offs, and—if approved—formal re-baseline.

3.3.7 Quality and Risk Controls
• Acceptance gates each phase with evidence (examples: trace results, validation error counts, performance checks) so progress is measurable and defensible.
• Issue resolution tracking across iterations to keep the schedule honest and make City cleanup predictable. • Trace-led UAT so end users see operational value early (not only schema correctness). • Cutover rehearsal + rollback so the ≤1-week downtime target is realistic, not aspirational. • Delta-from-foundation modeling to keep future upgrades simple and integrations stable. [AVINEON, INC.] RESPONSE DOCUMENT REPORT
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GIS Consulting Services for Electric Utility Network Migration

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• Transparent RAID and decision logs to reduce rework and avoid surprises at evaluation and closeout.

3.3.8 Security, Environments, and Promotions
All work is performed by U.S.-based personnel using City-approved secure access. Dev → Test → Prod promotions follow a documented checklist (evidence of readiness, backup/rollback steps, approvals). No platform upgrades are introduced during the project without City approval. Avineon expects City to provide the point of contact to coordinate, collaborate, and execute the installation and promotion protocols that minimize disruption to the daily business.

WILL A PROJECT MANAGER BE ASSIGNED TO THIS PROJECT*
Yes

4. CRITERIA FOUR - Implementation Services
Describe your firm's technical approach to completing the tasks as required in the RFP DATA EVALUATION*
Describe the process of evaluating the City's current GIS data to ensure it is ready to be loaded into a Utility Network.

Avineon’s data evaluation methodology is based on a proven set of processes and tools, refined through readiness assessments across numerous Utility Network projects—all adhering to a strict No Data Loss standard.

Data Evaluation Criteria
This methodology originated with the project and has evolved through multiple successful implementations. Notable examples include the Electric Utility Network project at the C

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GIS Consulting Services for Electric Utility Network Migration

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—one of the largest Utility
Network implementations worldwide.

Originally reliant on manual evaluations conducted multiple times prior to final migration, Avineon’s methodology has evolved into a continuous, automated, and semi-automated process. In current Utility Network projects, data is assessed on a daily and weekly basis, with anomaly reports made available to GIS Editors. This feedback loop not only validates source data but also enhances editor engagement by highlighting their contributions to migration readiness.

Data cleanup efforts often address enhancements rather than traditional quality issues. These updates are critical to unlocking the full potential of the Utility Network and may involve aligning the ArcGIS Utility Network data structure with Minsait ACS OMS integration requirements.

Beyond migration-focused evaluations, we recommend incorporating criteria that support editing, visualization, analytics, system integrations, and AI capabilities. These elements are essential for maximizing long-term value and operational efficiency within the Utility Network.

Evaluation Criteria Description
No Data Loss Is data coming over without loss?
Editing, View, and Analytics
Experiences
Is the loading resulting in data within Utility Network database that can support editing, viewing, tracing, and analytics such as subnetwork summaries?
Integrations and AI Alignment Is the loading resulting in population of primary and foreign keys, circuit connectivity, required fields essential for integrations and aligned for leveraging AI capabilities?
Avineon’s data evaluation process is based on the configuration and scheduled execution of key tools deployed on the City’s GIS infrastructure. These tools systematically review existing GIS data to identify quality issues and gaps in alignment with Utility Network standards:
• ArcGIS Data Reviewer with Utility Network ruleset, scheduled to run daily on the current GIS environment. • Esri’s Utility Network Migration Tools, also scheduled for daily execution.

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RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

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REQUEST FOR PROPOSAL - GIS Consulting Services for Electric Utility Network Migration

• FME Workbenches for Utility Network Data Migration, configured to run weekly. • ArcGIS Pro Data Audit Map refreshed weekly to report error counts categorized by type.

During Phase 1, Avineon will collaborate with the City’s GIS stakeholders to establish consensus on the evaluation criteria. These criteria include a comprehensive set of checks, accompanied by sample reports and recommended resolutions. The final set of criteria will be refined based on a preliminary assessment of the City’s current GIS data and target-state test cases. The choice of tools will vary depending on the City’s environment, licensing, and Avineon provides expertise in arriving at the suitable setup to achieve the desired outcomes.

Sample ArcGIS Data Reviewer Checks
• Attribute Checks
• Feature Integrity Checks
• Polyline Checks
• Spatial Relationship Checks
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RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

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REQUEST FOR PROPOSAL - GIS Consulting Services for Electric Utility Network Migration

Sample ArcGIS Data Reviewer Report

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RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

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Sample Recommendations for Resolutions
Sample ArcGIS Pro Data Audit Checks in Utility Network
Grounding
• Electric Devices Primary Voltage does not match Grounding • Electric Devices Secondary Voltage does not match Grounding • Electric Devices Tertiary Voltage does not match Grounding • Electric Line Voltage does not match Grounding
Transformers
• Transformers who do not Change Voltage
Unknown Asset Types
• Electric Assembly with Unknown Asset Types
• Electric Device with Unknown Asset Types

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GIS Consulting Services for Electric Utility Network Migration

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• Electric Junction with Unknown Asset Types
• Electric Line with Unknown Asset Types
• Structure Boundary with Unknown Asset Types
• Structure Line with Unknown Asset Types
• Structure Junction with Unknown Asset Types
• Structure Edge Objects with Unknown Asset Types
• Structure Junction Object with Unknown Asset Type
• Electric Edge Objects with Unknown Asset Types
• Electric Junction Objects with Unknown Asset Types
Objects Not Attached/Contained
• Electric Assemblies not Attached
• Electric Junctions not Attached
• Structure Junction not Attached
• Electric Junction Objects that are contain content or connected • Electric Edge Object that are not content or connected • Structure Junction Objects that are not content or connected • Ducts not in Duct Bank
De-Energized (Requires Phase Propagation)
• ElectricDevice - De-Energized
• ElectricDevice - De-Energized, Traceable
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GIS Consulting Services for Electric Utility Network Migration

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• ElectricJunction - De-Energized
• ElectricJunction - De-Energized, Traceable
• ElectricLine - De-Energized
• ElectricLine - De-Energized, Traceable
User Assigned Phases Assigned (Requires Phase Propagation) • Electric Device that are not Controllers or Operable
• Electric Junction that are not Taps
• Electric Line that are not Connectors
Number of Phases Do Not Match Phases Energized (Requires Phase Propagation) • Electric Device Phases do not match Energized
• Electric Junction Phases do not match Energized
• Electric Line Phases do not match Energized
Phase Energized Different from Normal (Requires Phase Propagation) • Electric Device Energized Differently from Normal
• Electric Junction Differently from Normal
• Electric Line Differently from Normal
Data Not in Normal State
• Switches and Fuses not in Normal State
Unknown Subnetwork
• Electric Device not in a Subnetwork
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GIS Consulting Services for Electric Utility Network Migration

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• Electric Assembly not supporting a Subnetwork
• Electric Junction not in a Subnetwork
• Electric Line not in a Subnetwork
• Structure Junction not supporting a Subnetwork
• Structure Line not supporting a Subnetwork
• Structure Boundary not supporting a Subnetwork
• ElectricEdgeObject not in a Subnetwork
• ElectricJunctionObject not in a Subnetwork
• StructureEdgeObject not in a Subnetwork
• StructureJunctionObject not in a Subnetwork
Disconnected from Network Topology
• Electric Device not Connected
• Electric Assembly not Connected
• Electric Junction not Connected
• Electric Line not Connected
• ElectricEdgeObject not Connected
• ElectricJunctionObject not Connected
Containers with No Content (Devices Not Listed)
• Electric Assembly without Content
• Structure Junction without Content
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RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

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• Structure Line without Content
• Structure Boundary without Content
Subnetwork Features Requiring Updates (Requires Manage Is Dirty) • Subnetwork Features Requiring Updates (Requires Manage Is Dirty) Avineon supports the setup and configuration of data evaluation tools and actively monitors their execution throughout Phases 2 through 4, continuing until final migration. If available, Avineon will utilize the City’s existing ArcGIS Data Reviewer and ArcGIS Interoperability licenses. Alternatively, Avineon will request authorization to install its data migration tools on City-hosted servers for the duration of the project.

While it is technically feasible to perform data assessment and migration on Avineon’s servers—with City authorization to access a copy of the data—this approach is not preferred, primarily due to operational efficiency considerations.

During the evaluation process, Avineon categorizes identified data anomalies into three distinct backlogs:
• Source Environment Cleanup (Before) – Issues to be addressed by the City within the existing GIS environment prior to migration.
• Migration-Time Fixes (During) – Anomalies resolved by Avineon during the migration process, including transformations outlined in Section 4.3.
• Post-Cutover Adjustments (After) – Remaining issues that can be addressed by the City after the system cutover.

This structured approach ensures transparency, shared responsibility, and continuous progress toward Utility Network readiness.

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GIS Consulting Services for Electric Utility Network Migration

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Data Cleanup
Avineon’s will deliver data readiness report and recommendations for all three backlogs.

UTILITY NETWORK MODEL DESIGN*
Describe the methodology your firm would use to complete Utility Network Model Design that will meet the needs of the City.

Based on Avineon’s experience with similarly sized electric utilities and GIS Editors, the ArcFM Electric Utility Network Data Model offers significant advantages—even without requiring commitment to ArcFM XI software—compared to Esri’s ArcGIS Foundation or Essentials models.

Following an initial review of the City’s current data model and GIS data, Avineon will recommend one of the following options as the starting point for the Utility Network Model Design:

1. ArcFM Electric Utility Network Data Model – Offers robust structure and industry alignment without requiring ArcFM XI software.

2. Custom Data Model – Tailored to match the City’s current asset groups, types, and field configurations minimizing change.

3. ArcGIS Electric Utility Network Essentials Model – A simplified model suitable for basic electric network implementations.

4. ArcGIS Electric Utility Network Foundation Model – A comprehensive Esri-provided model designed for full Utility Network capabilities.

Regardless of the option chosen, Avineon will rename the asset groups and asset types to align with City’s practices for managing change.

During Phase 2 – Iteration 1, Avineon will map the City’s current data and schema to the selected model, based on documented justification and City endorsement. This mapping will include:
• Asset groups and types
• Fields, domains, and values
• Required data model adaptations to minimize disruption to existing business processes and integrations [AVINEON, INC.] RESPONSE DOCUMENT REPORT
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• A physical data model reflecting these adaptations
• Migration relationship strategies and transformation specifications for associations, containments, and terminals Avineon will share examples of successful transformations from other customer implementations in the following section.

The proposed model will undergo testing through the migration and loading of 100% of the City’s current GIS data. Avineon will:
• Initialize subnetwork connectivity
• Configure Audit Map essentials to highlight rule violations • Facilitate a guided walkthrough session for City stakeholders • Support independent review by City experts and downstream system teams This process will be iterative, with a minimum of four refinement cycles expected to reach the Data Model Freeze milestone. Each cycle will incorporate improvements to the model, validation of current state data, and alignment with Utility Network requirements across Phases 3, 4, and 5. The focus will be on the utilization of Tiers, Subnetwork Controllers, Network Categories, Network Attributes, Subnetwork Propagators, and Subnetwork Summaries to City’s expectations.

DATA TRANSFORMATION*
Provide the process your firm would take to transform electric data from a Geometric Network into the Utility Network.

Avineon’s experience with Utility Network migrations has shown that the required data transformations are highly dependent on key factors such as:
• Current state drafting practices
• Target state drafting standards
• Utility Network capabilities selected for implementation • Network analytics and operational needs
• Expectations of downstream systems and integrations
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GIS Consulting Services for Electric Utility Network Migration

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These factors vary by customer, and clearly defining expectations is essential to balance transformation scope and effort. For example:
• For , Avineon implemented the automated generation of service lines to meet ADMS integration requirements.
• For , Avineon implemented transformations to re-organize Feeder Net Junctions into relevant Junction Asset Types.
• For , Avineon and Timmons implemented many transformation to normalize the inconsistencies from pre-merger data models into a standardized model in the Utility Network. • For , transformations included: (1) generation of poles at streetlights, which were previously represented by a single point; (2) offsetting lines away from poles to improve consistency—achieved through a mix of manual, semi-automated, and automated methods; (3) introducing open points into the network connectivity at switchable devices; and (4) integrating fuses from non-GIS data sources into the Utility Network connectivity model.

While some transformations are essential for Utility Network compliance, others—like ’s line offsetting —are driven by business goals such as alignment to drafting standards, data quality and analytics.

Across electric utility projects, Avineon performed transformations such as:
• Generation of unit records
• Creation of structural attachment associations based on proximity • Containerization of equipment at vaults, switchgears, and substations • Assignment of standardized equipment numbers using attribute combinations • Generation of non-spatial connectivity based on rule logic • Improvement of positional and spatial accuracy for structures and assets • Enhancement of map readability through symbology, annotation, and labeling

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GIS Consulting Services for Electric Utility Network Migration

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For the City of Anaheim, Avineon will assess the current state data to identify transformation requirements, categorized as must- haves and nice-to-haves. The transformations approved by the City will be implemented and refined iteratively across the four planned implementation cycles, culminating in their application during the final migration phase.

TESTING OF THE UTILITY NETWORK*
Describe your approach for testing of the Utility Network and how you will demonstrate that all components are ready for production.

Avineon’s approach to Utility Network migration, as described in Section 3.1, is rooted in continuous verification and validation, guided by the principles of alignment and clarity in measurement. • Alignment ensures that data and application functionality evolve in a way that promotes user acceptance. • Measurement involves defining qualitative and quantitative test cases that govern entry and exit criteria for critical tasks throughout the project lifecycle.

The testing for Utility Network includes the following and will be expanded to align with City’s expectations:
• Attribute rules are resulting in adequate levels of productivity • Visible fields are configured for optimal user experience within the ArcGIS Pro project • Feature templates have the required default values and combination of features • Associations and terminals are aligned for electric flow • Subnetwork controllers are assigned correctly
• Subnetwork management is resulting in correct assignment of Circuit ID and ID2 • Connectivity rules are tuned for City’s data requirements • Electric Tracing by phase, voltage, and status is functioning as expected • Diagram Template produces usable output
The UAT Plan will include:
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GIS Consulting Services for Electric Utility Network Migration

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• Walk-throughs of work in progress – Collaborative reviews to validate interim deliverables. • Informal hands-on testing – Early access for City users to explore and provide feedback. • Formal testing cycles – Structured testing based on predefined test cases and checklists. • Defect management – Tracking, categorization, prioritization, and resolution of issues. • Quality control and assurance – Internal validation before deliverables are shared with the City.

The scope of testing activities includes:
• Data Model Validation – Ensuring the model aligns with business rules and system requirements. • Data Acceptance Testing – Verifying the accuracy and completeness of migrated data. • GIS Functional Testing – Confirming expected behavior of GIS tools and workflows. • GIS Non-Functional Testing – Assessing performance, scalability, and usability. • Integrated Systems Testing – Validating data flow and functionality across OMS, WACS, and other systems.

Avineon’s responsibilities extend beyond execution to include quality control and assurance prior to City review. For formal test cycles, Avineon will prepare testing checklists for City approval and ensure all work products are verified and validated accordingly.

For defect tracking, Avineon typically uses Zoho Projects, unless the City prefers an alternative system. All findings reported by the City will be categorized as:
• Severity 1: Must-have to go-live
• Severity 2: Workarounds exist and acceptable
• Severity 3: Nice to have and can be addressed in the future As work is promoted across environments, Avineon conducts:
• Smoke Testing – To confirm basic functionality and stability in each environment. • Regression Testing – To ensure previously resolved issues remain fixed and no new issues are introduced. [AVINEON, INC.] RESPONSE DOCUMENT REPORT
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GIS Consulting Services for Electric Utility Network Migration

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This structured and iterative testing approach ensures transparency, accountability, and readiness for a successful Utility Network deployment.

As a part of the Cutover Plan, Avineon delivers the cutover readiness checklist, that will govern the demonstration of the readiness of all components for production use.

5. CRITERIA FIVE - Pricing
Provide a pricing summary that indicates all consulting costs, including travel and administration expenses. Pricing must be fully comprehensive, complete, including all taxes, and list any available discounts. Pricing must be valid for at least 365 days from response submission date. All one-time and recurring costs must be fully provided.

Note: Additional pricing information can be supplied if it clarifies or provides relevant details to your estimate.

UPLOAD YOUR PRICING PROPOSAL*
Avineon_Anaheim_Pricing_2025-09-29.pdf

6. Proposers Information
CONFIRMATION OF AUTHORIZED REPRESENTATIVE*
I certify that I, the individual responding to this RFP, am an authorized representative with the authority to certify and submit the following legally binding statements in this Proposal on behalf of my company.* Confirmed
NAME AND TITLE OF AUTHORIZED REPRESENTATIVE CERTIFYING AND SUBMITTING THIS PROPOSAL RESPONSE.* Chad Davis, Vice President/General Counsel
PROPOSAL WILL BE VALID FOR A PERIOD OF 365 DAYS*
Proposal will be valid for a period of days
Yes
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COMPANY LEGAL NAME AND DBA, IF APPLICABLE*
Avineon, Inc.

IF YOUR COMPANY IS INCORPORATED, PLEASE INCLUDE THE NAME(S) AND TITLE(S) OF THE OFFICERS* Karlu Rambhala, CEO; Heesun Robertson, Secretary
BUSINESS ADDRESS*
8401 Greensboro Drive, Suite 510, McLean, Virginia 22102 EMAIL ADDRESS*

TELEPHONE NUMBER*
703-671-1900
LENGTH OF TIME THE FIRM HAS BEEN IN BUSINESS*
33 years
LENGTH OF TIME AT CURRENT LOCATION*
Five years
FEDERAL TAX I.D. NO.*

REGULAR BUSINESS HOURS*
8:00am - 5:00pm

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CONTACT PERSON IN REFERENCE TO THIS RFP*
Tyler Prahl
CONTACT PERSON'S EMAIL ADDRESS*

CONFLICT OF INTEREST STATEMENT*
The Political Reform Act (Government Code sections 81000 - 91014) and Government Code section 1090 prohibit any City public official or officer from involvement in a governmental decision or contract in which he or she has a financial interest.

It is the responsibility of the contractor, contractor’s employees, and subcontractors who perform work under contract with the City to evaluate any potential conflict of interests. Be advised that a prohibited conflict of interest may void any award where a conflict exists.

I, the undersigned, hereby certify that I have reviewed and understand the above paragraphs, and in furtherance of the foregoing, I have evaluated and caused my company’s employees and subcontractors to evaluate any potential conflict of interests. Based on this evaluation, I hereby further certify that no such conflict of interests exists.

Confirmed
NON-COLLUSION DECLARATION*
I represent the party (“Respondent”) making the foregoing proposal (“Proposal”) and declare as follows:
• The Proposal is not made in the interest of or on the behalf of any undisclosed person, partnership, company, association, organization, or corporation;
• The Proposal is genuine and not collusive or a sham;
• The Respondent has not directly or indirectly induced or solicited any other respondent to put in a false or sham proposal and has not directly or indirectly colluded, conspired, connived, or agreed with any other respondent or anyone else to put in a sham proposal or withhold from submitting a proposal;

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REQUEST FOR PROPOSAL - GIS Consulting Services for Electric Utility Network Migration

• The Respondent has not in any manner directly or indirectly sought by agreement, communication, or conference with anyone to fix the Proposal price of the Respondent or of any other respondent or to fix any overhead profit or cost element of the Proposal price, or of that of any other respondent, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; and
• All statements contained in the Proposal are true, and further, that Respondent has not directly or indirectly submitted its Proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with Respondent in the general business.

Confirmed
CONTRACTOR PERFORMANCE*
Address whether at any time during the past five years respondent has had a contract terminated for convenience, non-performance, or any other reason, or has been a party in a legal action involving a customer. Describe the situation(s) including name and address of contracting party and circumstances.

None
LITIGATION IN RELATION TO THE SERVICES PROVIDED TO THE CITY OR OTHER GOVERNMENT ENTITIES IN THE PAST FIVE (5) YEARS* Respondent must certify either Yes or No:

A. (Yes) Respondent certifies current/past litigation as follows:

1. Respondent shall provide detailed information regarding litigation (court and case number), liens, or claims involving Respondent, or any company that holds a controlling interest in Respondent, in the past five (5) years.

B. (No) Respondent certifies that Respondent or any proposed subcontractors do not have any past or current litigation described above.

No
[AVINEON, INC.] RESPONSE DOCUMENT REPORT
RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

[AVINEON, INC.] RESPONSE DOCUMENT REPORT
REQUEST FOR PROPOSAL - GIS Consulting Services for Electric Utility Network Migration

NAME/OWNERSHIP CHANGES*
Respondent certifies past company name changes and/or ownership changes, for Respondent’s firm as follows:

Yes
IF YES, PLEASE DESCRIBE:*
Avineon, Inc. was founded as Infotech Enterprises, Inc. The corporate name was changed in 2002 as part of a marketing initiative.

STATEMENT OF COMPLIANCE*
A. (Yes): Proposer certifies it is in strict compliance with this RFP, including, but not limited to the terms and conditions set forth in the Model Contract and its Attachments, and no exceptions are proposed.

B. (No): Proposer certifies it is in strict compliance with this RFP, including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits, except for those exceptions expressly listed as required by this RFP and attached hereto. Attachments for each proposed exception to this RFP, including, but not limited to the Model Contract, must include:

1. The complete provision Bidder is taking exception to.

2. The RFP page number and section of the provision Proposer is taking exception to.

3. The suggested rewording (i.e., Microsoft Word track changes)

4. Reason(s) for submitting the proposed exception.

5. Any impact the proposed exception may have on the services to be provided.

Yes
IDENTIFY CONTRACT EXCEPTIONS TO BE CONSIDERED BELOW:*
None
FINANCIAL STATUS*
[AVINEON, INC.] RESPONSE DOCUMENT REPORT
RFP No. #106-FIN-09-02-2025
GIS Consulting Services for Electric Utility Network Migration

[AVINEON, INC.] RESPONSE DOCUMENT REPORT
REQUEST FOR PROPOSAL - GIS Consulting Services for Electric Utility Network Migration

Proposer shall indicate whether its principals, directors, or majority shareholder(s), or any company Proposer has held a controlling interest in, or which has held a controller interest in Proposer, has ever filed or has been involuntarily put into bankruptcy or has been declared bankrupt. If yes, attach statement indicating the bankruptcy date, court jurisdiction, trustee’s name and telephone number, amount of liabilities, amount of assets and current status of bankruptcy. Select "YES" to attach information or select "NO" if no prior or pending action.

No
W-9 FORM*
Avineon_Anaheim_W-9_2025-09-29.pdf
EVIDENCE OF INSURANCE*
Please upload your insurance certificate and endorsements that demonstrate your ability to provide the required insurance.

Avineon_Anaheim_Insurance_Certificate_2025-09-29.pdf
ACCEPTANCE OF INSURANCE AND INDEMNITY PROVISIONS*
Please indicate if your firm accepts the Insurance/Indemnity Provisions provided in Attachment A of this RFP Yes