Anaheim City Council
January 27, 2026

City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.

MASTER AGREEMENT
CONTRACT NUMBER MA 106-498848

BETWEEN

CITY OF ANAHEIM
AND
GEOTAB USA, INC.

FOR

FLEET MAINTENANCE VEHICLE TELEMATICS SERVICES
This Master Agreement MA 106-498848 for Fleet Maintenance Vehicle Telematics Services (hereinafter referred to as “Contract”) is made and entered into as of the date fully executed by and between the City of Anaheim, a municipal corporation duly organized and validly existing under the laws of the State of C
alifornia with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter City of Anaheim (hereinafter referred to as “City”) with a place of business at 200 S. Anaheim Blvd, Suite 620, Anaheim, CA 92805, and GEOTAB USA, INC. a Corporation in Georgia (hereinafter referred to as “Contractor”), with City and Contractor sometimes individually referred to as “Party”, or collectively referred to as “Parties”.

EXHIBITS
This Contract is comprised of th i s document and the following Exhibits, which are attached hereto and incorporated by reference into this Contract:

Exhibit A - Scope of Work
Exhibit B – Pricing
Exhibit C – State of California Contract No. 1-19-58-69

City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.

RECITALS
WHEREAS, the State of California Department of General Services solicited services for Telemetry/ GPS Systems under a firm fixed fee Contract, and Contractor represented that it is qualified to provide Telemetry/ GPS Systems Services; and,
WHEREAS, the State of California Department of General Services and Contractor entered into Contract 1-19-58-69 for Telemetry/ GPS Systems Services as further described herein; and, WHEREAS, the City of Anaheim desires to enter into Contract MA# 106-498848 with Contractor for Fleet Maintenance Vehicle Telematics Services as further set forth in this Contract and subsequent attachments effective on the date of execution and continuing through June 17, 2027 to coincide with the term of the State of California Department of General Services Cooperative Contract 1-19-58-69, in an amount not to exceed $195,268.68; and,
WHEREAS, the Contractor agrees to provide Fleet Maintenance Vehicle Telematics Services to the City as further set forth in the Scope of Work, attached hereto as Exhibit A; and, WHEREAS, the City agrees to pay Contractor based on the schedule of fees set forth in Pricing attached hereto as Exhibit B; and,
NOW, THEREFORE, the Parties mutually agree as follows:

City General Terms and Conditions

1. Governing Law and Venue
This Contract has been negotiated and executed in the state of California and shall be governed by and construed under the laws of the state of California. In the event of any legal action to enforce or interpret this Contract, the sole and exclusive venue shall be a court of c ompetent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. Furthermore, the parties specifically agree to waive any and all rights to request that an action be transferred for adjudication to another County.

2. Entire Contract
This Contract contains the entire Contract between the Parties with respect to the matters herein, and there are no restrictions, promises, warranties or undertakings other than those set forth herein or referred to herein. No exceptions, alternatives, substitutes or revisions are valid or binding on City unless authorized by City in writing. Electronic acceptance of any additional terms, conditions or supplemental Contracts by any City employee or agent, including but not limited to installers of software, shall not be valid or binding on City unless accepted in writing by City’s Purchasing Agent or designee.

3. Amendments
No alteration or variation of the terms of this Contract shall be valid unless made in writing and signed by the Parties; no oral underst anding or agreement not incorporated herein shall be binding on either of the Parties; and no exceptions, alternatives, substitutes or revisions are valid or binding on City unless authorized by City in writing.

City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.

4. Taxes
Unless otherwise provided herein or by law, price quoted does not include California state sales or use tax. Out-of-state Contractors shall indicate California Board of Equalization permit number and sales permit number on invoices, if California sales tax is added and collectable. If no permit numbers are shown, sales tax will be deducted from payment.

5. Delivery
Time of delivery of commodities and services is of the essence in this Contract. City reserves the right to refuse any commodities and services and to cancel all or any part of the c ommodities not conforming to applicable specifications, drawings, samples or descriptions or services that do not conform to the prescribed scope of work. Acceptance of any part of the order for commodities shall not bind City to accept future shipments n or deprive it of the right to return commodities already accepted at Contractor’s expense. Over shipments and under shipments of commodities shall be only as agreed to in writing by City. Delivery shall not be deemed to be complete until all commodities or services have actually been received and accepted in writing by City.

6. Acceptance Payment
Unless otherwise agreed to in writing by City, 1) acceptance shall not be deemed complete unless in writing and until all the commodities/services have actually been received, inspected, and tested to the satisfaction of City, and 2) payment shall be made in arrears after satisfactory acceptance.

7. Warranty
Contractor expressly warrants that the goods covered by this Contract are 1) free of liens or encumbrances, 2) merchantable and good for the ordinary purposes for which they are used, and 3) fit for the particular purpose for which they are intended. Acceptance of this order shall constitute an agreement upon Contractor’s part to indemnify, defend and hold City and its indemnities as identified in Article “26” harmless from liability, loss, damage and expense, including reasonable counsel fees, incurred or sustained by City by reason of the failure of the goods/services to conform to such warranties, faulty work performance, negligent or unlawful acts, and non -compliance with any applicable state or federal codes, ordinances, orders, or statutes, including the Occupational Safety and Health Act (OSHA) and the California Industrial Safety Act. Such remedies shall be in addition to any other remedies provided by law.

8. Patent/Copyright Materials/Proprietary Infringement
Unless otherwise expressly provided in this Contract, Contractor shall be solely responsible for clearing the right to use any patented or copyrighted materials in the performance of this Contract. Contractor warrants that any software as modified through services provided hereunder will not infringe upon or violate any patent, proprietary right, or trade secret right of any third party. Contractor agrees that, in accordance with the more specific requirement contained in paragraph “26” below, it shall indemnify, defend and hold City and City Indemnitees harmless from any and all such claims and be responsible for payment of all costs, damages, penalties and expenses related to or arising from such claim(s), including, costs and expenses but not including attorney’s fees.

City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.

9. Assignment
The terms, covenants, and conditions contained herein shall apply to and bind the heirs, successors, executors, administrators and assigns of the Parties. Furthermore, neither the performance of this Contract nor any portion thereof may be assigned by Contractor without the express written consent of City. Any attempt by Contractor to assign the performance or any portion thereof of this Contract without the express written consent of City shall be invalid and shall constitute a breach of this Contract.

10. Non-Discrimination
In the performance of this Contract, Contractor agrees that it will comply with the requirements of Section 1735 of the California Labor Code and not engage nor permit any subcontractors to engage in discrimination in employment of persons because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical cond ition, marital status, or sex of such persons. Contractor acknowledges that a violation of this provision shall subject Contractor to penalties pursuant to Section 1741 of the California Labor Code.

11. Termination
In addition to any other remedies or rights it may have by law, City has the right to immediately terminate this Contract without penalty for cause or after 30 days’ written notice without cause, unless otherwise specified. Cause shall be defined as any material breach of contract, any misrepresentation or fraud on the part of Contractor. Exercise by City of its right to terminate Contract shall relieve City of all further obligation.

12. Consent to Breach Not Waiver
No term or provision of this Contract shall be deemed waived, and no breach excused, unless such waiver or consent shall be in writing and signed by the Party claimed to have waived or consented. Any consent by any party to, or waiver of, a breach by the other, whether express or implied, shall not constitute consent to, waiver of, or excuse for any other different or subsequent breach.

13. Independent Contractor
Contractor shall be considered an independent contractor and neither Contractor, its employees, nor anyone working under Contractor shall be considered an agent or an employee of City. Neither Contractor, its employees nor anyone working under Contractor shall qualify for workers’ compensation or other fringe benefits of any kind through City.

14. Performance Warranty
Contractor shall warrant all work under this Contract, taking necessary steps and precautions to perform the work to City’s satisfaction. Contractor shall be responsible for the professional quality, technical assurance, timely completion, and coordination of all documentation and other commodities/services furnished by Contractor under this Contract. Contractor shall perform all work diligently, carefully, and in a good and workmanlike manner; shall furnish all necessary labor, supervision, machinery, equipment, materials, and supplies, shall at its sole expense obtain and maintain all permits and licenses required by public authorities, includi ng those of City required in its governmental capacity, in connection with performance of the work. If permitted to subcontract, Contractor shall be fully responsible for all work performed by subcontractors.

City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.

15. Bonding and Insurance Requirements
Some procurements may require bonding and/or insurance. Specific requirements will be stated in the applicable bid documents. In the event bonding is required, bonds shall be submitted in a form acceptable to the City (samples will be included in the documents).

Checks or letters of credit will not be accepted in lieu of bonding. When services are provided to the City, City’s standard insurance requirements (shown below) shall apply, unless otherwise indicated in the bid specifications or an approved exception is granted by the Risk Manager for the City. • Comprehensive General Liability Insurance: In an amount no less than $2,000,000 per occurrence/$4,000,000 Aggregate. This coverage is primary over any coverage maintained by the City.
• Auto Liability Insurance: In a n amount no less than $2,000,000 per occurrence combined single limit (CSL). This coverage is primary over any coverage maintained by the City. • Workers' Compensation Insurance: As required by State statutes and Employer Liability Coverage in an amount no l ess than $1,000,000. A Waiver of Subrogation is required for Workers’ Compensation coverage.

Coverage Minimum Limits
Commercial General Liability $2,000,000 occurrence
$4,000,000 aggregate
Automobile Liability including coverage for owned, non-owned and hired vehicles
$2,000,000
Combined single limit Per Occurrence
Workers' Compensation Statutory
Employers' Liability Insurance $1,000,000
Contractor is responsible for the satisfaction of any applicable deductible or self -insured retention (SIR), which if exceed $10,000, must be disclosed and approved by the City’s Risk Manager prior to the inception of this Agreement.

Excess/Umbrella insurance can be used to satisfy the minimum insurance requirements subject to the review and approval of the City’s Risk Manager.

Contractor agrees that required insurance shall not be voluntarily cancelled or limited in scope by Contractor until after thirty (30) days prior written notice has been given to the City Clerk, City of Anaheim, 200 S. Anaheim Blvd., Anaheim, CA 92805. This does not apply to cancellation for non - payment of premium, which requires notice of not less than ten (10) days.

Each insurance policy required by this Agreement, except Workers’ Compensation, shall contain the following clauses or shall otherwise provide for the following conditions:
“It is agreed that any insurance maintained by Contractor pursuant to this Agreement shall be primary to, and not contribute with, any insurance or self- insurance maintained by the City of Anaheim.” City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.
“The City of Anaheim is included as additional insured with respect to the scope of work, operations, and/or activities of the Named Insured, performed under this Agreement with the City of Anaheim.” Insurance certificates should state:

City of Anaheim
Attn: Purchasing Division
200 S. Anaheim Blvd. Suite 620
Anaheim, CA 92805
Insurance certificates should be emailed to [email protected].

Any insurance required under this Agreement must be written by an insurance company admitted to do business in California.”
The City’s Risk Manager is authorized to approv e Contractor generated exceptions, to the above requirements as set forth herein in the event Contractor generated amendment or exception request as to a reduction in coverage or amendment to policy or coverage form is in the City’s best interest.

16. Changes
Contractor shall make no changes in the work or perform any additional work without City’s specific written approval.

17. Change of Ownership/Name, Litigation Status, Conflicts with City Interests Contractor agrees that if there is a change or transfer in owne rship of Contractor’s business prior to completion of this Contract, and City agrees to an assignment of Contract, the new owners shall be required under the terms of sale or other instruments of transfer to assume Contractor’s duties and obligations contained in this Contract and complete them to the satisfaction of City.

City reserves the right to immediately terminate Contract in the event City determines that the assignee is not qualified or is otherwise unacceptable to City for the provision of services under Contract.

In addition, Contractor has the duty to notify City in writing of any change in Contractor’s status with respect to name changes that do not require an assignment of Contract. Contractor is also obligated to notify City in writing if Contractor becomes a party to any litigation against City, or a party to litigation that may reasonably affect Contractor’s performance under Contract, as well as any potential conflicts of interest between Contractor and City that may arise prior to or during the period of Contract performance.

While Contractor will be required to provide this information without prompting from City any time there is a change in Contractor’s name, conflict of interest or litigation status, Contractor must also provide an update to City of its status in these areas whenever requested by City.

Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with City interests. In addition to Contractor, this obligation shall apply to Contractor’s employees, agents, and subcontractors associated with the provision of goods and services provided under this Contract. Contractor’s efforts shall include, but not be limited to establishing rules and procedures preventing its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence City staff or elected officers in the performance of their duties.

City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.

18. Force Majeure
Contractor shall not be assessed with liquidated damages or unsatisfactory performance penalties during any delay beyond the time named for the performance of this Contract caused by any act of God, war, civil disorder, employment strike or other cause beyond its reasonable control, provided Contractor gives written notice of the cause of the delay to City within 36 hours of the start of the delay and Contractor avails himself of any available remedies.

19. Confidentiality
Contractor agrees to maintain the confidentiality of all City and City -related records and information pursuant to all statutory laws relating to privacy and confidentiality that currently exist or exist at any time during the term of this Contract. All such records and information shall be considered confidential and kept confidential by Contractor and Contractor’s staff, agents and employees.

20. Compliance with Laws
Contractor represents and warrants that services to be provided under this Contract shall fully comply, at Contractor’s expense, with all standards, laws, statutes, restrictions, ordinances, requirements, and regulations (collectively “laws”), including, but not limited to those issued by City in its governmental capacity and all other laws applicable to the serv ices at the time services are provided to and accepted by City. Contractor acknowledges that City is relying on Contractor to ensure such compliance, and pursuant to the requirements of paragraph “26” below, Contractor agrees that it shall defend, indemni fy and hold City and City Indemnitees harmless from all liability, damages, costs and expenses arising from or related to a violation of such laws.

21. Freight
Prior to City’s express acceptance of delivery of products. Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under Contract.

22. Severability
If any term, covenant, condition or provision of this Contract is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby.

23. Attorney Fees
In any action or proceeding to enforce or interpret any provision of this Contract, each Party shall bear their own attorney’s fees, costs and expenses.

24. Interpretation
This Contract has been negotiated at arm’s length and between persons sophisticated and knowledgeable in the matters dealt with in this Contract. In addition, each Party had been represented by experienced and knowledgeable independent legal counsel of th eir own choosing or has knowingly declined to seek such counsel despite being encouraged and given the opportunity to do so. Each Party further acknowledges that they have not been influenced to any extent whatsoever in executing this Contract by any othe r party City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.
hereto or by any person representing them, or both. Accordingly, any rule or law (including California Civil Code Section 1654) or legal decision that would require interpretation of any ambiguities in this Contract against the Party that has drafted it is not applicable and is waived. The provisions of this Contract shall be interpreted in a reasonable manner to affect the purpose of the Parties and this Contract.

25. Employee Eligibility Verification
Contractor warrants that it fully complies with all Federal and State statutes and regulations regarding the employment of aliens and others and that all its employees performing work under this Contract meet the citizenship or alien status requirement set forth in Federal statutes and regulations. Contractor shall obtain from all employees performing work hereunder, all verification and other documentation of employment eligibility status required by Federal or State statutes and regulations including, but not limited to, the Immigration Reform and Control Act of 1986, 8 U.S.C. §1324 et seq., as they currently exist and as they may be hereafter amended. Contractor shall retain all such documentation for all covered employees for the period prescribed by the law. Contractor shall indemnify, defend with c ounsel approved in writing by City, and hold harmless, City, its agents, officers, and employees from employer sanctions and any other liability which may be assessed against Contractor or City or both in connection with any alleged violation of any Federal or State statutes or regulations pertaining to the eligibility for employment of any persons performing work under this Contract.

26. Hold Harmless and Indemnification
Contractor agrees to indemnify, defend and hold harmless the City (including its officers and employees) from and against any and all claims of any kind or nature presented against the City arising out of Contractor’s (including Contractor’s employees, representatives, products, and subcontractors) performance under any purchase order or agreement, excepting only such claims, costs, or liability which may arise out of the sole negligence of the City.

The obligations set forth in this indemnification provision (i) shall be in effect without regard to whether the City, Contractor, or any other per son or entity maintains or fails to maintain insurance coverage or a self-insurance program, for any such Claim(s); and (ii) shall survive the termination of this Contract.

27. Audits/Inspections
Contractor agrees to permit the City’s authorized representative (including auditors from a private auditing firm hired by City) access during normal working hours to all books, accounts, records, reports, files, financial records, supporting documentation, including payroll and accounts payable/receivable records, and other papers or property of Contractor for the purpose of auditing or inspecting any aspect of performance under this Contract. The inspection and/or audit will be confined to those matters connected with the performance of Contract including, but not li mited to, the costs of administering Contract. City will provide reasonable notice of such an audit or inspection. City reserves the right to audit and verify Contractor’s records before final payment is made.

Contractor agrees to maintain such records fo r possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated under this Contract or by law. Contractor agrees to allow interviews of any employees or others who might reasonably have info rmation related to such records. Further, Contractor agrees to include a similar right to City to audit records and interview staff of any subcontractor related to performance of this Contract.

City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.

Should Contractor cease to exist as a legal entity, Contracto r’s records pertaining to this Contract shall be forwarded to City’s project manager.

28. Contingency of Funds
Contractor acknowledges that funding or portions of funding for this Contract may be contingent upon budget approval for each fiscal year covered by this Contract. If such approval, funding or appropriations are not forthcoming, or are otherwise limited, City may immediately terminate or modify this Contract without penalty.

29. Prevailing Wage (as applicable)
Prevailing Wage (Labor Code §1773): Pursuant to the provisions of Section 1773 et seq. of the California Labor Code, Contractor shall comply with the general prevailing rates of per diem wages and the general prevailing rates for holiday and overtime wages in this locality for each craft, classificat ion, or type of worker needed to execute Contract. The rates are available from the Director of the Department of Industrial Relations at the following website:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm.Contractor shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates. Contractor shall comply with the provisions of Sections 1775 and 1813 of the Labor Code.

A. Labor Code Requirements: Contractor and all subcontractors shall comply with all applicable requirements of the Labor Code throughout the performance of Contract, including but not limited to the following:

B. Labor Code Notice: Contractor and all subcontractors must comply with the requirements of Labor Code Section 1771.1(a), pertaining to registration of contractors pursuant to Section 1725.5.

Bids cannot be accepted from unregistered contractors except as provided in Section 1771.1. This Project is subject to compliance monit oring and enforcement by the Department of Industrial Relations. After award of the Contract, Contractor and each subcontractor shall furnish electronic payroll records directly to the Labor Commissioner in the manner specified in Labor Code Section 1771.4.

C. Threshold Requirements for Prevailing Wages: Except for public works projects of one thousand dollars ($1,000) or less, not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work fixed as provided in this chapter, shall be paid to all workers employed on public works.

D. Wage Rates: Contractor shall post a copy of the wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract from the Director of the Department of Industrial Relations. These rates are on file with the City Clerk. Copies may be obtained at cost at the City Clerk’s Office or visit the website of the Department of Industrial Relations, Prevailing Wage Unit at www.dir.ca.gov/DLSR/PWD. The Contractor shall comply with the provisions of Sections 1774, 1775, 1776 and 1813 of the Labor Code.

E. Apprenticeship Requirements: The Contractor shall comply with Section 230.1(A), California Code of Regulations as required by the Department of Industrial Relations, Division of Apprenticeship Standards by submitting DAS Form to the Joint Apprenticeship Committee of the craft or trade in the area of the site.

City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.

F. Registration of Contractor: All contractors and subcontractors must comply with the requirements of Labor Code Section 1771.1(a), pertaining to registration of contractors pursuant to Section 1725.5. Bids cannot be accepted from unregistered contractors except as provided in Section 1771.1. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. After award of the contract, Contractor and each subcontractor shall furnish electronic payroll records directly to the Labor Commissioner in the manner specified in Labor Code Section 1771.4.

Prevailing Wage and DIR Requirement: Awarding agencies are not required to submit the notice of contract award through DIR’s PWC -100 system on projects that fall within the small project exemption. The small project exemption applies for all public works projects that do not exceed:

1. $25,000 for new construction, alteration, installation, demolition or repair

2. $15,000 for maintenance
If the project meets or exceeds these amounts, the City and the Contractor are required to register the project with the California Department of Industrial Relations.

G. Payroll Records: Contractor and any subcontractor(s) shall comply with the requirements of Labor Code Section 1776. Such compliance includes the obligation to furnish the records specified in Section 1776 directly to the Labor Commissioner in an electroni c format, or other format as specified by the Commissioner, in the manner provided by Labor Code Section 1771.4.

The requirements of Labor Code Section 1776 provide, in summary:
i. Contractor and any subcontractor(s) performing any portion of the work under t his Contract shall keep an accurate record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor or any subcontractor(s) in connection with the work.
ii. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:

I. The information contained in the payroll record is true and correct.

II. The employer has complied with the requirements of Labor Code Sections 1771, 1811, and 1815 for any work performed by his or her employees in connection with the Contract.
iii. The payroll r ecords shall be certified and shall be available for inspection at the principal office of Contractor on the basis set forth in Labor Code Section 1776. iv. Contractor shall inform City of the location of the payroll records, including the street address, city and county, and shall, within five (5) working days, provide a notice of any change of location and address of the records.
v. Pursuant to Labor Code Section 1776, Contractor and any subcontractor(s) shall have ten (10) days in which to provide a certified copy of the payroll records subsequent to receipt of a written notice requesting the records described herein. In the event that Contractor or any subcontractor fails to comply within the ten (10) day period, he or she shall, as a penalty to City, forfeit o ne hundred dollars ($100), or a higher amount as provided by Section 1776, for each calendar day, or portion thereof, for each worker to whom the noncompliance pertains, until strict compliance is effectuated. Contractor acknowledges that, without limitation as to other remedies of enforcement available to City, upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement of the California Department of Industrial Relations, such penalties shall be withheld fro m progress payments then due Contractor.

City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.

Contractor is not subject to a penalty assessment pursuant to this section due to the failure of a subcontractor to comply with this section. vi. Contractor and any subcontractor(s) shall comply with the provisions of L abor Code Sections 1771 et seq., and shall pay workers employed on the Contract not less than the general prevailing rates of per diem wages and holiday and overtime wages as determined by the Director of Industrial Relations. Contractor shall post a copy of these wage rates at the job site for each craft, classification, or type of worker needed in the performance of this Contract, as well as any additional job site notices required by Labor Code Section 1771.4(b). Copies of these rates are on file at the principal office of City’s representative, or may be obtained from the State Office, Department of Industrial Relations (“DIR”) or from the DIR’s website at www.dir.ca.gov. If the Contract is federally funded, Contr actor and any subcontractor(s) shall not pay less than the higher of these rates or the rates determined by the United States Department of Labor.

H. Work Hour Penalty: Eight (8) hours of labor constitute a legal day's work, and forty (40) hours constitute a legal week's work. Pursuant to Section 1813 of the Labor Code of the State of California, the Contractor shall forfeit to the City Twenty Five Dollars ($25) for each worker employed in the execution of this Contract by the Contractor or by any subcontract or for each calendar day during which such worker is required or permitted to work more than the legal day's or week's work, except that work performed by employees of said Contractor and subcontractors in excess of the legal limit shall be permitted witho ut the foregoing penalty upon the payment of compensation to the workers for all hours worked in excess of eight (8) hours per day of not less than 1-1/2 times the basic rate of pay.

I. Wage Rate Penalty: Contractor and any subcontractor(s) shall comply with the provisions of Labor Code Section 1775. Contractor and any subcontractor(s) shall be subject to a penalty in an amount up to $200, or a higher amount as provided by Section 1775, for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates for any work done by Contractor or subcontractor(s) under Contract.

J. Apprentices: The Contractor acknowledges and agrees that, if this Contract involves a dollar amount greater than or a number of working days greater than that specified in Labor Code Section 1777.5, this Contract is governed by the provisions of Labor Code Section 1777.5. It shall be the responsibility of the Contractor to ensure compliance with this Article and with Labor Code Section 1777.5 for all apprenticeable occupations.

Pursuant to Labor Code Section 1777.5 if that Section applies to this Contract as indicated above, the Contractor and any subcontractors under him employing workers in any apprenticeable craft or trade in performing any work under this Cont ract shall apply to the applicable joint apprenticeship committee for a certificate approving the Contractor or subcontractor under the applicable apprenticeship standards and fixing the ratio of apprentices to journeymen employed in performing the work.

Pursuant to Labor Code Section 1777.5 if that Section applies to this Contract as indicated above, the Contractor and any subcontractor under him may be required to make contributions to the apprenticeship program.

The Contractor and all subcontractors unde r him shall comply with Labor Code Section 1777.6 which Section forbids certain discriminatory practices in the employment of apprentices.

City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.

30. Expenditure Limit
Contractor shall notify City of Anaheim in writing when the expenditures against Contract reach 75 percent of the dollar limit on Contract. City will not be responsible for any expenditure overruns and will not pay for work exceeding the dollar limit on Contract unless a change order to cover those costs has been issued.

31. California Public Records Act
Contractor and City agree and acknowledge that all information and documents related to the award and performance of this Contract may be subject to disclosure pursuant to the California Public Records Act, California Government Code Section 7920.000 et seq. Contractor shall not respond to any California Public Records Act request directed at City; all responses shall be handled by City.

City Additional Terms and Conditions

32. Scope of Contract
This Contract specifies the terms and conditions by which the City will procure FLEET MAINTENANCE VEHICLE TELEMATICS SERVICES from the Contractor, as further detailed in the Scope of Work, identified and incorporated herein by this reference as "Exhibit A". All services provided under this Contract shall conform to the Scope of Work as set forth in this contract.

33. Term of Contract
This Contract shall commence upon execution of all necessary signatures and shall remain in effect through June 17, 2027, unless earlier terminated by the City.

34. Adjustments – Scope of Work
No adjustments made to the Scope of Work will be authorized without prior written approval of the Purchasing Agent or designee.

35. Bills and Liens
Contractor shall pay promptly all indebtedness for labor, materials and equipment used in performance of the work. Contractor shall not permit any lien or charge to attach to the work or the premises, but if any does so attach, Contractor shall promptly procure its release and, in accordance with the requirements of paragraph “28” above, indemnify, defend, and hold City harmless and be responsible for payment of all costs, damages, penalties and expenses related to or arising from or related thereto.

36. Changes in Specifications
No changes shall be made in the specifications unless authorized by the City. The City shall have the right to make reasonable changes at any time, if not cost is associated with those changes, including drawings that are a part thereof or made a part thereof by reason of the changes.

37. Civil Rights
Contractor attests that services provided shall be in accordance with the provisions of Title VI and Title VII of the Civil Rights Act of 1964, as amended, Section 504 of the Rehabilitation Act of 1973, as amended; City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.
the Age Discrimination Act of 1975 as amended; Title II of the Americans with Disabilitie s Act of 1990, and other applicable State and federal laws and regulations prohibiting discrimination on the basis of race, color, national origin, ethnic group identification, age, religion, marital status, sex or disability.

38. Americans with Disabilities Act (ADA)
Section 504 of the Rehabilitation Act of 1973 as amended; Title VI and VII of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act, 42 USC 12101; California Code of Regulations, Title 2, Title 22: California Government Code, Se ctions 11135, et seq; and other federal and state laws and executive orders prohibit discrimination. All programs, activities, employment opportunities, and services must be made available to all persons, including persons with disabilities.

39. Authorization Warranty
The Contractor represents and warrants that the person executing this Contract on behalf of and for the Contractor is an authorized agent who has actual authority to bind the Contractor to each and every term, condition and obligation of this Contract and that all requirements of the Contractor have been fulfilled to provide such actual authority.

40. Breach of Contract
The failure of Contractor to comply with any of the provisions, covenants or conditions of this Contract shall be a material breach of this Contract. In such event City may, and in addition to any other remedies available at law, in equity, or otherwise specified in this Contract:

A. Terminate Contract immediately; and
B. Afford Contractor written notice of the breach and ten (10) calendar days or such shorter time that may be specified in this Contract within which to cure the breach; and C. Discontinue payment to the Contactor for and during the period in which Contractor is in breach; and
D. Offset against any monies billed by Contractor but unpaid by City those monies disallowed pursuant to the above.

41. Conflict of Interest – Contractor’s Personnel
Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of City. This obligation shall apply to Contractor; Contractor’s employees, agents, and subcontractors associated with accom plishing work and services hereunder.

Contractor’s efforts shall include, but not be limited to establishing precautions to prevent its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence City staff or elected officers from acting in the best interests of City.

42. Conflict of Interest – City Personnel
City Council policy prohibits its employees from engaging in activities involvi ng a conflict of interest.

Contractor shall not, during the period of this Contract, employ any City employee for any purpose.

City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.

43. Contractor’s Project Manager and Key Personnel
Contractor shall appoint a Project Manager to direct Contractor’s efforts in fulfi lling Contractor’s obligations under this Contract. This Project Manager shall be subject to approval by City and shall not be changed without the written consent of City’s Project Manager, which consent shall not be unreasonably withheld.

Contractor’s Pro ject Manager shall be assigned to this project for the duration of Contract and shall diligently pursue all work and services to meet the project timelines. City’s Project Manager shall have the right to require the removal and replacement of Contractor’s Project Manager from providing services to City under this Contract. City’s Project Manager shall notify Contractor in writing of such action. Contractor shall accomplish the removal within five (5) business days after written notice by City’s Project Manager. City’s Project Manager shall review and approve the appointment of the replacement for Contractor’s Project Manager. City is not required to provide any additional information, reason or rationale in the event it requires the removal of Contractor’s Project Manager from providing further services under Contract.

44. Contractor’s Records
Contractor shall keep true and accurate accounts, records, books and data which shall correctly reflect the business transacted by Contractor in accordance with generally accepted accounting principles. These records shall be stored for a period of three (3) years after final payment is received from City.

45. Contractor Work Hours and Safety Standards
The Contractor shall ensure compliance with all safety and hourly requirem ents for employees in accordance with federal, state, and City’s safety regulations and laws.

46. Conditions Affecting Work
Contractor shall be responsible for taking all steps reasonably necessary to ascertain the nature and location of the work to be performed under this Contract and to know the general conditions which can affect the work or the cost thereof. Any failure by Contractor to do so will not relieve Contractor from responsibility for successfully performing the work without additional cost to City. City assumes no responsibility for any understanding or representations concerning the nature, location(s) or general conditions made by any of its officers or agents prior to the execution of this Contract, unless such understanding or representations by City are expressly stated in Contract.

47. Data – Title To
All materials, documents, data or information obtained from City data files or any City medium furnished to Contractor in the performance of this Contract will at all times remain the property of City. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of City. All materials, documents, data or information, including copies, must be returned to City at the end of this Contract.

48. Intentionally Left Blank
Intentionally Left Blank
City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.

49. Defective Materials
Any materials not conforming to the requirements of the Specifications in Exhibit A – Scope of Work and Specifications shall be considered defective. All such materials, whether in place or not, shall be immediately removed from the site of the work. Any defective materials delivered or installed shall be removed by the City and all costs of removal and replacement shall be deducted from any amounts due or to become due do the Contractor. No rejected materials, the defects of which have been subsequ ently corrected, shall be used.

50. Disputes – Contract
The Parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute concerning a question of fact arising under the terms of this Contract is not disposed of in a re asonable period of time by the Contractor’s Project Manager and the City‘s Project Manager, as specified in Article 59 “Notices”, such matter shall be brought to the attention of the City Purchasing Agent by way of the following process:

The Contractor shall submit to the Purchasing Agent a written demand for a final decision regarding the disposition of any dispute between the Parties arising under, related to, or involving this Contract, unless City, on its own initiative, has already rendered such a final decision.

The Contractor’s written demand shall be fully supported by factual information, and, if such demand involves a cost adjustment to Contract, Contractor shall include with the demand a written statement signed by a senior official indicating that the demand is made in good faith, that the supporting data are accurate and complete, and that the amount requested accurately reflects Contract adjustment for which Contractor believes City is liable.

Pending the final resolution of any dispute arising under, related to, or involving this Contract, Contractor agrees to diligently proceed with the performance of this Contract, including the delivery of commodities and/or provision of services. Contractor’s failure to diligently proceed shall be considered a material breach of this Contract.

Any final decision of City shall be expressly identified as such, shall be in writing, and shall be signed by City Purchasing Agent or his designee. If City fails to render a decision within 90 days after receipt of Contractor’s demand, it shall be deemed a final decision adverse to Contractor’s contentions. Nothing in this section shall be construed as affecting City’s right to terminate Contract for cause or termination for convenience.

51. Drug-Free Workplace
Contractor hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. Contractor will:

A. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a)(1).

B. Establish a drug-free awareness program as required by Government Code Section 8355(a)(2) to inform employees about all of the following:

1. The dangers of drug abuse in the workplace; and

2. The organization’s policy of maintaining a drug-free workplace; and

3. Any available counseling, rehabilitation and employee assistance programs; and City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.

4. Penalties that may be imposed upon employees for drug abuse violations.

C. Provide as required by Government Code Section 8355(a)(3) that every employee who works under this Contract:

1. Will receive a copy of the company’s drug-free policy statement; and

2. Will agree to abide by the te rms of the company’s statement as a condition of employment under this Contract.

D. Failure to comply with these requirements may result in suspension of payments under Contract or termination of Contract or both, and Contractor may be ineligible for award of any future City contracts if City determines that any of the following has occurred:

1. Contractor has made false certification, or

2. Contractor violates the certification by failing to carry out the requirements as noted above.

52. Emergency/Declared Disaster Requirements
In the event of an emergency or if the City of Anaheim is declared a disaster area by city, county, state or federal government, Contract may be subjected to unusual usage. Contractor shall service City during such an emergency or declared disaster under the same terms and conditions that apply during non - emergency/disaster conditions. The pricing quoted by Contractor sha ll apply to serving City’s needs regardless of the circumstances. If Contractor is unable to supply the goods/services under the terms of Contract, then Contractor shall provide proof of such disruption and a copy of the invoice for the goods/services fro m Contractor’s supplier(s). Additional profit margin as a result of supplying goods/services during an emergency or a declared disaster shall not be permitted. In the event of an emergency or declared disaster, emergency purchase order numbers will be as signed. All applicable invoices from Contractor shall show both the emergency purchase order number and Contract number.

53. Errors and Omissions
All reports, files and other documents prepared and submitted by Contractor shall be complete and shall be carefully checked by the professional(s) identified by Contractor as Project Manager and key personnel attached hereto, prior to submission to the City. Contractor agrees that City review is discretionary, and Contractor shall not assume that the City will disc over errors and/or omissions. If the City discovers any errors or omissions prior to approving Contractor’s reports, files and other written documents, the reports, files or documents will be returned to Contractor for correction. Should the City or others discover errors or omissions in the reports, files or other written documents submitted by the Contractor after City approval thereof, City approval of Contractor’s reports, files or documents shall not be used as a defense by Contractor in any action bet ween the City and Contractor, and the reports, files or documents will be returned to Contractor for correction.

54. Equal Employment Opportunity
Contractor shall comply with U.S. Executive Order 11246 entitled, “Equal Employment Opportunity” as amended by Exe cutive Order 11375 and as supplemented in Department of Labor regulations (41 CFR, Part 60) and applicable state of California regulations as may now exist or be amended in the future. Contractor shall not discriminate against any employee or applicant for employment on the basis of race, color, national origin, ancestry, religion, sex, marital status, political affiliation or physical or mental condition.

Regarding handicapped persons, Contractor will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.
applicant for employment is qualified. Contractor agrees to provide equal opportunity to handicapped persons in employment or in advancement in employme nt or otherwise treat qualified handicapped individuals without discrimination based upon their physical or mental handicaps in all employment practices such as the following: employment, upgrading, promotions, transfers, recruitments, advertising, layoffs, terminations, rate of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor agrees to comply with the provisions of Sections 503 and 504 of the Rehabilitation Act of 1973, as amended, pertaining to prohibi tion of discrimination against qualified handicapped persons in all programs and/or activities as detailed in regulations signed by the Secretary of the Department of Health and Human Services effective June 3, 1977, and found in the Federal Register, Volume 42, No. 68 dated May 4, 1977, as may now exist or be amended in the future.

Regarding Americans with disabilities, Contractor agrees to comply with applicable provisions of Title 1 of the Americans with Disabilities Act enacted in 1990 as may now exist or be amended in the future.

55. Headings
The various headings and numbers herein, the grouping of provisions of this Contract into separate clauses and paragraphs, and the organization hereof are for the purpose of convenience only and shall not limit or otherwise affect the meaning hereof.

56. Liquidated Damages
In the event the Contractor fails to provide FLEET MAINTENANCE VEHICLE TELEMATICS SERVICES or any portion thereof by the delivery dates as specified in the Contract or any agreed -upon amendment, the Contractor shall be liable for liquidated damages.

57. Mandatory Kick-Off Meeting
Upon award of the Contract, the awarded vendor(s) may be required to attend a mandatory kick-off meeting with City representatives to discuss important information related to the sco pe of work, the Contract, and the invoice payment process. A quarterly check-in meeting may be required to review any issues with the Contract.

58. News/Information Release
Contractor agrees that it will not issue any news releases in connection with either the award of this Contract or any subsequent amendment of or effort under this Contract without first obtaining review and written approval of said news releases from City through City’s Project Manager.

59. Notices
Any and all notices, requests, demands, and other communications contemplated, called for, permitted, or required to be given hereunder shall be in writing with a copy provided to the Assigned Buyer, except through the course of the Parties’ Project Managers’ routine exchange of information and cooperation during the terms of the work and services. Any written communications shall be deemed to have been duly given upon actual in-person delivery, if delivery is by direct hand, or upon delivery on the actual day of receipt or no greater than four (4) calendar days after being mailed by US certified or registered mail, return receipt requested, postage prepaid, whichever occurs first. The date of mailing shall count as the first day. All communications shall be addressed to the appropriate party at the address stated herein or City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.
such other address as the parties hereto may designate by written notice from time to time in the manner aforesaid.

Contractor: Geotab USA, Inc.

Attn: Drake Zwahlen
Phone: 619-358-3222
Email: [email protected]
Project Manager: Public Works / Fleet Services
Attn: Derek Escobedo
Phone: 714-765-6866
Email: [email protected]
Assigned Buyer: City of Anaheim/Central Purchasing Office Attn: Maira Quezada
200 S. Anaheim Blvd. Suite 620
Anaheim, CA 92805
Telephone: 714-765-5218
Email: [email protected]
With a copy to: City Clerk
City of Anaheim
200 S. Anaheim Blvd. 2nd Floor
Anaheim, CA 92805

60. Order Dates
Orders may be placed during the term of the Contract even if delivery may not be made until after the term of the Contract. The Contractor must clearly identify the order date on all invoices to City and the order date must precede the expiration date of the Contract.

61. Ownership of Documents
City has permanent ownership of all directly connected and derivative materials produced under this Contract by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remain the sole property of the City and may be used by the City as it may require without additional cost to the City. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the City. For clarity, Contractor may use the data generated during the provision of the Services in accordance with the data sharing provision in the commingled data described in Section 46 of the California State Contract set out in Exhibit C to this Contract. Further, the commingled data described in Section 46 of the State Contract is not a derivative work or material for the purpose of this section.

62. Permits and Licenses
Contractor shall be required to obtain any and all approvals, permits and/or licenses which may be required in connection with the permitted operation as set out herein. No permit approval or consent given hereunder by City in its governmental capacity shall affect or limit Contractor’s obligations hereunder, nor shall any approvals or consents given by City as a party to this Contract, be deemed approval as to compliance or conformance with applicable governmental codes, laws, ordinances, rules, or regulations.

City of Anaheim Master Agreement
MA-106-498848 GEOTAB

GEOTAB USA, INC.

63. Precedence
Contract documents consist of this Contract and its exhibits and attachments. In the event of a conflict between or among Contract documents, the order of precedence shall be the provisions of the main body of this Contract, i.e., those provisions set forth in the re citals and articles of this Contract, and then the exhibits and attachments.

64. Sub-Contracting
No performance of this Contract or any portion thereof may be subcontracted by the Contractor without the express written consent of the City. Any attempt by the Contractor to subcontract any performance of this Contract without the express written consent of the City shall be invalid and shall substitute a breach of Contract.

In the event that the Contractor is authorized by the City to subcontract, this Contract shall take precedence over the terms of the Contract between Contractor and subcontractor and shall incorporate be reference the terms of this Contract. The City shall look to the Contractor for performance and indemnification and not deal directly with any subcontractor. All work performed by a subcontractor must meet the approval of the City of Anaheim.

65. Substitutions
The Contractor is required to meet all specifications and requirements contained herein. No substitutions will be accepted without prior City written approval.

66. Usage
No guarantee is given by City to Contractor regarding usage of this Contract. Usage figures, if provided, are approximations. Contractor agrees to supply services and/or commodities requested, as needed by City of Anaheim, at rates/prices listed in Contract, regardless of quantity requested.

67. Usage Reports
Contractor shall submit usage reports on an annual basis to the Assigned Buyer. The usage report shall be in a format specified by the City and shall be submitted 90 days prior to the expiration date of Contract term, or any subsequent renewal term, if applicable.

Signature Page
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date following their respective signatures.

GEOTAB USA, INC. CITY OF ANAHEIM, a municipal corporation **signature_40837**

SIGNATURE

NEIL CAWSE

FULL NAME

PRESIDENT AND CEO
TITLE
**date_signed_40837**

DATE SIGNED
**signature_40836**

SIGNATURE

ED SEGURA

FULL NAME

PURCHASING AGENT
TITLE
**date_signed_40836**

DATE SIGNED
ATTEST: APPROVED AS TO FORM:
**signature_41012**

SIGNATURE

THERESA BASS

FULL NAME
**date_signed_41012**

DATE SIGNED

CITY CLERK
TITLE
**signature_41010**

SIGNATURE

BRYN MORLEY

FULL NAME
**date_signed_41010**

DATE SIGNED

DEPUTY CITY ATTORNEY
TITLE
Exhibits List
A - Exhibit A - Scope of Work
B - Exhibit B - PRICING
C - Exhibit C - State of California Statewide Contract 1-19-58-69 Exhibit A
Scope of Work

EXHIBIT A

SCOPE OF WORK
A. SCOPE OF WORK: Contractor shall provide Geotab GO9B telematics devices and related equipment, standard installation and training, in accordance with the State of California Contract 1-19-58-69.

B. CONTRACT REQUIREMENTS:

1. Hardware installation: Training on the installation of telematic devices (e.g. GPS tracking units, sensors, etc.) on all vehicles in the fleet.

2. Data collection and analysis: Setting up and guiding users’ systems to collect data from the telematics devices and analyze it to identify trends and patterns.

3. Reporting: Creating reports and dashboards to provide visibility into the performance and usage of the fleet.

4. Integration with existing systems: Integrating the telematics system with Fleet systems and tools used by the City.

5. Training: Providing training to fleet supervision and other users on how to use the telematics system and interpret the data it generates.

6. Ongoing support and maintenance: Providing ongoing support and maintenance to ensure that the telematics system is working properly and that any issues are promptly addressed.

Exhibit B

PRICING
Geotab California Contract Quote
Contact: Derek Escobedo
Agency/Department Name: City of Anaheim
Email: [email protected]
Fleet Size: 500+
Phone: 714-765-6866
Quote Date: 12/4/2025 9:48:30
Quote Number: uzcyf
Thank you for considering Geotab for your fleet management needs.

This quote is valid for 90 days from the quote date unless extended in writing by Geotab.

Quantity 500 VEHICLES (18 MONTHS)
Monthly Price - ProPolus Plan $19.75 500 $177,750.00
Optional Hardware - IOX-AUXM $42.11 50 $2,105.50
Optional Install - INS-AUXEXT $125.00 50 $6,250.00
Optional Install - INS-AUXINT $48.00 50 $2,400.00
Optional Install - INS-GOADV $132.00 50 $6,600.00
Subtotal $195,105.50

7.75% Tax (applies to IOX-AUXM at $2,105.50) $163.18
Total Cost $195,268.68
Expiration Date of Contract: 6/17/2027
Acceptance of Products, Pricing and Terms and Conditions All terms and conditions are governed by the State of California - Department of General Services - Agreement Number 1-19-58-69 All applicable county/city/state sales tax for these products and services will be added to the final invoice(s).

Please submit all purchase orders via email to Geotab at [email protected]

Exhibit C
State of California Statewide Contract 1-19-58-69
Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California

STATEWIDE CONTRACT

USER INSTRUCTIONS

MANDATORY
*Supplement 12*
*(Incorporates Supplements 1 – 12)*
All changes to mos t recent S upplem ent are in bold red italic. Additions will be enc los ed in ast erisks, *, and deleti ons will be enclosed i n brack ets , [ ].

I SSUE AND EFFECTIVE DATE : *8/18/2025*
C ONTRACT NUMBER: 1-19-58-69
DE SCRIPTION: Telemetry/GPS Systems
CO NTRACTOR: Geotab
C ONTRACT TERM: 6/18/2019 through *6/17/2027*
STATE CONTRACT ADMINISTRATOR: Robb Parkison
2 79-946-8302
r [email protected]
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:

IT General Provisions, rev 09/05/2014
(http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd401IT.pdf) Cal eProcure link: www.caleprocure.ca.gov

ORDER PLACEMENT INFORMATION
Mailing Address:

Geotab USA, Inc.
7180 Pollock Drive
Las Vegas NV, 89119
Fax/Email:

Fax: 888-243-5272
Email:[email protected]
Contact Information:

Geotab USA, Inc.

Drake Zwahlen
Phone: 619-358-3222
Email:
[email protected]
Contractor Website: https://help.geotab.com/california/

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*
Contract 1-19-58-69 Page 2 *8/18/2025*
User Instructions
All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.

S

UMMARY OF CHANGES
Supplement
Number Description/Articles Supplement
Date
*12* *Subject contract for Telemetry/GPS Systems
is hereby modified to reflect the following
changes:
 Contract term has been extended to
6/17/2027.
 Attachment A Contract Pricing product
description modifications. *
8/18/2025*
11 *Subject contract for Telemetry/GPS Systems is
hereby modified to reflect the following changes:
 Contract term has been extended to
6/17/2026.
 Gen AI Language
 Attachment A Contract Pricing product
description modifications.
5/14/2024
10 Subject contract for Telemetry/GPS Systems is
hereby modified to reflect the following changes:
 Attachment A reflects a price decrease for
monthly services for all assets.
9/29/2023
9 Subject contract for Telemetry/GPS Systems is
hereby modified to reflect the following changes:
 Attachment A reflects a price increase. and
product description modifications.
7/11/2023
8 Subject contract for Telemetry/GPS Systems is
hereby modified to reflect the following changes:
 Contract term has been extended to
6/17/2025.
 Secondary installation method added
4/3/2023
7 Subject contract for Telemetry/GPS Systems is
hereby modified to reflect the following changes:
 Attachment A reflects a price increase. and
product description modifications. *
11/22/2022
6 Subject contract for Telemetry/GPS Systems is hereby
modified to reflect the following changes:
 Attachment A was modified to represent only 2
CLINS. One CLIN with installation options and
one self-install options.
7/13/2022

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*
Contract 1-19-58-69 Page 3 *8/18/2025*
User Instructions
Supplement
Number Description/Articles Supplement
Date
 Specific options with the included bundles will be
discussed with Geotab to determine needs.
 Attachment A reflects a price increase. Devises
added prior to this supplement will continue at
the original pricing.
5 Subject contract for Telemetry/GPS Systems is hereby
modified to reflect the following changes:
 Contract term has been extended to 6/17/2023
 Attachment A Cost Price Worksheet: Cost
worksheet supplement 5 is replacing
supplement 4
9/2/2021
4 Subject contract for Telemetry/GPS Systems is hereby
modified to reflect the following changes:
 Attachment A Cost Price Worksheet: Cost
worksheet supplement 4 is replacing supplement
2 6/9/2021
3 Subject contract for Telemetry/GPS Systems is hereby
modified to reflect the following changes:
 Section 45 Data Sharing added
5/3/2021
2 Subject contract for Telemetry/GPS Systems is hereby
modified to reflect the following changes:
 Attachment A Cost Pricing Worksheet: Cost
worksheet added and deleted line Items
 Attachment D Multistream language
2/19/2021
1 Subject contract for Telemetry/GPS Systems is hereby
modified to reflect the following changes:
 Attachment A Cost Pricing Worksheet: Cost
worksheet added a self-installation package
and NON GPS units*
4/7/2020
N/A Original Contract Posted 6/18/2019
All other terms and conditions remain the same.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 4 *8/18/2025*
User Instructions

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 5 *8/18/2025*
User Instructions

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 6 *8/18/2025*
User Instructions
SCOPE
The State of California’s contract with Geotab USA, Inc.(Contractor) provides Telemetry/GPS Systems at contracted pricing to the State of California (State) and local governmental agencies. The Contractor shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Telemetry/GPS Systems to the State.

The contract term is for three (3) years with an option to extend the contract for seven (7) additional one (1) year period or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the Contractor and the State. If a mutual agreement cannot be met the contract may be terminated at the end of the current contract term.

CONTRACT USAGE/RULES
A. State Departments
• The use of this contract is mandatory for all State of California departments. • State departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 3, as applicable.
• Prior to placing orders against this contract, State departments must have been granted IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at [email protected].
• State departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.

B. Local Governmental Agencies
• Local governmental agency use of this contract is optional. • Local government agencies are defined as “any city, county, city and county, district or other governmental body or corporation, including the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges’’, empowered to expend public funds for the acquisition of products, per Public Contract Code Chapter 2, Section 10298 (a) (b). While the State makes this contract available to local governmental agencies, each local governmental agency should determine whether this contract is consistent with its procurement policies and regulations.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 7 *8/18/2025*
User Instructions
• Local government agencies include agencies in other states within the United States. The contractor reserves the right to decline participation from agencies outside of California if it is outside their normal business practices. • Local governmental agencies shall have the same rights and privileges as the State under the terms of this contract. Any agencies desiring to participate shall be required to adhere to the same responsibilities as do State agencies and have no authority to amend, modify or change any condition of the contract. • A DGS issued billing code is not required for other governmental agencies to place orders against this contract.

C. Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article.

DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.

Current fees are available online in the Price Book & Directory of Services (https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).

B. Local Governmental Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to 1% of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the agency’s purchase price, nor invoiced or charged to the purchasing entity. All prices quoted to local governmental agency customers shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.

SB/DVBE OFF-RAMP PROVISION
There is no SB/DVBE off ramp associated with this contract.

EXEMPT PURCHASES
There are no exempt purchases associated with this contract.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 8 *8/18/2025*
User Instructions

PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agencies and/or Contractor shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).

CONTRACT ITEMS
This contract contains both core and non-core items. Core items include the telematics device, training, installation and monthly service plans.

Core Items
Proposed products shall provide a comprehensive in-asset GPS system to collect and report usage, maintenance, and operational data on the following asset categories:
• Category 1 – Light Duty Vehicles
• Category 2 – Heavy Duty Vehicles
• Category 3 – Zero or Low Emission Vehicles
• Category 4 – Non-Self Propelled Assets
• Cellular Data (Monthly Service)
• Satellite Data (Monthly Service)
• Solar Tracker
• AVL Service (Monthly Service)
Non-Core Items
Non-Core Items are items that support the Core components and services. Non-Core items shall be offered at a 20 percent discount off the MSRP. Non-Core Catalog items may include any components related to Telemetry and GPS Systems and services. Such items may include, but are not limited to:
• Driver Identification Device (Key FOB)
• Key FOB Tethers
• Key FOB Readers
• Alternate Power Supply Harness
• Heavy Duty/CanBus Harness
• Light Duty/OBD Harness
• AVL Processor/Interface
• Additional Training
• Additional Installation
• Satellite Modems
• Network Extenders
• AVL Components

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 9 *8/18/2025*
User Instructions

CUSTOMER SERVICE
Contractor will provide a dedicated account support team and a primary single point of contact for support services to each ordering agency. Back up personnel will be provided in the absence of the primary point of contact.

Live technical support and customer support service will be provided by the Contractor and available by telephone from 6:00 AM PT to 5:00 PM PT, Monday through Friday. Customer support service will also be available by e-mail, chat, or other agreed upon method. Ability to make corrections via the Application service for online data will be available twenty-four (24) hours a day, seven (7) days a week, including holidays.

Incoming calls will be responded to within two (2) hours and substantive responses to user questions will be provided within eight (8) hours (e.g., assistance resolving minor support/administrative issues, retrieving desired data, formatting and saving queries and reports, query results, alternative ways to group, present, or otherwise enhance the understanding of reports, etc.).

Calls of a critical nature (e.g., system down, critical functionality not working correctly, etc.) will be responded to within one (1) hour and substantive responses or resolution provided within four (4) hours.

The Contractor will provide a complete response or resolution to all calls within of forty- eight (48) hours of the call being logged or a time mutually agreed to by the Contractor and the ordering agency.

The Contractor shall provide the following project personnel to comprise the Project Team to include the following (one person can be assigned to multiple roles):

Project Manager

Role: The Contractor Project Manager must provide project management oversight through acceptance of the ordering agency system.

Responsibilities:
• Creates and manages the Project Plan and schedule
• Manages the Contractor Project Team members
• Liaison between ordering agency and Contractor Resources • Initiates Quality Assurance Processes to monitor the Project • Manages issues and risks
• Point of escalation for project issues
• Manages the deliverable acceptance process

Business Analyst

Role: The Business Analyst must provide contract requirements verification, a project traceability matrix, and subject matter expertise for the proposed project. The Business

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 10 *8/18/2025*
User Instructions
Analyst will work with the ordering agency authorized personnel. The roles and responsibilities of a Business Analyst can be satisfied by another business title.

Responsibilities:
• Provide a project traceability matrix to the ordering agency authorized personnel. The traceability matrix will be a live, collaborative online document, requiring no new software installed to access the matrix. The matrix will be updated within one (1) day of project changes being made.
• Provides oversight of contract requirement verification, design, configuration, workflow, security design, development, and testing.
• Provide solutions for issues that arise. Any business process changes will be provided to, and approved by ordering agency prior to implementation. • Provide input to training development, and participate as part of the immediate post-go- live support team.

Technical Lead

Role: The Technical Lead will provide technical subject matter expertise for the proposed ordering agency project implementation. The Technical Lead will work collaboratively with the ordering agency authorized personnel.

Responsibilities:
• Lead the technical team in designing the technical architecture to support the proposed an Application;
• Lead the technical team in tasks for inbound and outbound interfaces, customer development, enhancements, reports, and testing;
• Lead the installation and administrative configuration of the proposed Application and infrastructure;
• Comprehensive technical implementation of the proposed Application; • Center point of communication for all technical matters concerning the Application and supporting infrastructure;
• Communicate with ordering agency authorized personnel concerning any integration solution that involves ordering agency authorized personnel, prior to any implementation.

Training Lead

Role: The Training Lead’s role will plan and lead the design, development, and implementation of the Application and Hardware training program for ordering agency personnel.

Responsibilities:
• Will follow deliverable schedules for ordering agency project • Will have thorough understanding of the functional and technical requirements of the Application and ordering agency needs
• Will have thorough understanding of the work flow process of the Application at every tier

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 11 *8/18/2025*
User Instructions
• Perform training needs analysis to determine the best method of delivery • Evaluate participants at every level to determine appropriate training solution • Lead the implement of the Training Plan

The Contractor will employ these members of the Project Team as regular, fulltime employees throughout the term of the Contract, including all renewals of the Contract. Any Project Team personnel changes after the contract award will not be allowed without prior written approval from the ordering agency. The Contractor will also provide a Project Team to complete the Project. Project Team members who are Contractor’s full-time, regular employees will perform at least 50% of the Work to complete the Project. The Contractor may use its personnel or subcontractor personnel to meet the remaining 50% of the effort.

The ordering agency may screen or interview members of the Project Team prior to their assignment to the Work. All Project Team members must demonstrate skills appropriate to their assigned roles. The ordering agency may reject any Project Team member for poor performance and request a new member at any time during the contract.

Contact Phone Direct Website and Email
Customer Service Unit 800-449-0614 Website: https://help.geotab.com/ Email: [email protected]

ELECTRONIC CATALOG/CONTRACT WEBSITE CONTENTS
An Electronic Catalog / Contract Website specific to the Statewide Contract for Telemetry/GPS Systems is available and contains the following data elements at minimum:
• Detailed line item descriptions of Telemetry/GPS systems Core items • Warranty/PPM information
• State-specific contract current pricing
• Quote generation
• Contractor’s customer service contact information
• Non-Core items

PRE-ORDER CONFIGURATION CONSULTATION (QUOTE GENERATIONS) The Contractor shall provide pre-sale pre-order technical consultation and configuration assistance to ordering departments in order to assure acquired configurations are operationally designed for the ordering agency’s technology needs. Ordering agencies will assure that the Contractor has been appraised on the technical needs of the systems and components acquired under the contract.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 12 *8/18/2025*
User Instructions

OFFER FORMAT
The Contractor shall provide an offer to ordering agencies in MS Excel spreadsheet format based upon agencies scope of work. The Contractor’s offer format spreadsheet must include the following data elements:
• Contractor letterhead
• Offer/Quote “prepared by” name and contact information • Offer/Quote number
• Date of Offer/Quote
• Ordering agency name
• Ordering agency contact person
• Contract number
• Contract expiration date
o Table consisting of:
o Contract Line Item Number
o Quantity
o Core/Non-Core (Y/N)
o Description of Item
o Manufacturer’s Part Number/SKU
o MSRP/Index Price
o Contract Discount
o Contract Unit Price
o Extended Price (Quantity x Contract Price)
o Subtotals of taxable and non-taxable items
o Rate and calculated tax
o Applicable fees
o Grand total

PRODUCT SUBSTITUTIONS
Products and configurations meeting or exceeding the category requirements shall be available throughout the duration of the contract term. The contract provides for technology refresh as models are discontinued or cease production and must be approved by the contract administrator. These changes will be made in the form of a contract supplement, and will not be effective until the supplement’s release.

The Contractor shall not substitute products or configurations or modify catalog information without written approval from the DGS-PD State Contract Administrator.

The Contractor will maintain the contract discount as bid throughout the original term of the contract and any extension, including upon approved substitution.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 13 *8/18/2025*
User Instructions
If no substitute product is available that meets or exceeds the specifications due to fundamental technology or market change. the State may alter the core items to meet the updated marketplace standards. Obsolescence of a core item may be determined at the discretion of the State.

STATE AGENCY INFORMATION TECHNOLOGY CERTIFICATION REQUIREMENT This requirement does not apply to local government agencies.

For State agencies, a signed certification of compliance with state information technology (IT) policies is required for all IT acquisitions of hardware, software, and services that cost $5,000 or more. The policy and required format is provided in SAM Section 4819.41.

PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents
State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site (https://www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx) (select STD Forms).

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:
• Agency Order Number (Purchase Order Number)
• Ordering Agency Name
• Agency Billing Code
• Purchasing Authority Number
• Leveraged Procurement Number (Contract Number)
• Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)
• Line Item number
• Quantity
• Unit of Measure
• Commodity Code Number
• Product Description
• Unit Price
• Extension Price

2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 14 *8/18/2025*
User Instructions
3) Blanket Orders
The use of blanket orders against this statewide contract is allowed.

B. Local Governmental Agencies
Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number is used by State departments only).

MINIMUM ORDER
The minimum order shall be one (1) unit or service plan.

ORDERING PROCEDURE
Ordering agencies are to submit appropriate purchase documents directly to the Contractor(s) via one of the following ordering methods:
• U.S. Mail
• Facsimile
• Email
The Contractor’s Order Placement Information is as follows:

ORDER PLACEMENT INFORMATION
U.S. Mail:

Geotab USA, Inc.
770 East Pilot
Road, Suite A
Phone:
800-449-0614
Facsimile:
888-243-5272

Email:
[email protected]

When using any of the ordering methods specified above, all State departments must conform to proper State procedures.

Ordering Agencies shall issue a separate Statement of Work (SOW) detailing vehicle types, VINS, installation locations and agreed dates, training, and services, etc., with purchase orders when necessary. Only these order specific details shall be included in the SOW.

Upon receipt of purchase order, Contractor and ordering agency will schedule implementation meetings to develop a plan for implementing Telemetry and GPS Systems in required assets. The Contractor agrees to work with ordering agency to meet the evolving reporting needs of ordering agency.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 15 *8/18/2025*
User Instructions

ORDER ACCEPTANCE
The Contractor shall accept orders from any ordering agency. The Contractor shall not accept purchase documents for this contract that:
• Are incomplete
• Contain non-contract items
• Contain non-contract terms and conditions
The Contractor must not refuse to accept orders from any ordering agency for any other reason without written authorization from the State Contract Administrator.

ORDER RECEIPT CONFIRMATION
The Contractor must provide the ordering agencies with an order receipt acknowledgment via e-mail/facsimile within one (1) business day after receipt of an order. The acknowledgement will include:

• Contractor Order Number
• Ordering Agency Name
• Agency Order Number (Purchase Order Number)
• Description of Goods
• Total Cost
• Anticipated Delivery Date
• Identification of any Out of Stock/Discontinued Items Prior to contract award, Contractor shall provide a copy of a preliminary order receipt acknowledgement during the contract execution period.

OUT OF STOCK REMEDY
Upon receipt of order acknowledgment identifying out of stock items, the ordering agencies shall have the following options:
• Request back order
• Cancel the item from the order with no penalty
Contractor will provide notification to the ordering agencies regarding out-of-stock items which have been back ordered.

Under no circumstance is the Contractor permitted to make substitutions with non-contract items or unauthorized products.

DISCONTINUED ITEM REMEDY
Upon receipt of order acknowledgment identifying discontinued items, the ordering agencies shall have the following options:

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 16 *8/18/2025*
User Instructions
• Amend purchase document to reflect State-approved substitute item (per Article #12, Product Substitutions/Discontinued Items)
• Cancel the item from the order
Under no circumstance is the Contractor permitted to make substitutions with non-contract items or unauthorized products without approval from the CA.

DELIVERY SCHEDULES
Delivery for orders placed against this contract shall be in accordance with the following:

A. Locations
Deliveries are to be made (statewide) to the location specified on the individual purchase order, which may include, but not limited to inside buildings, high-rise office buildings, and receiving docks.

B. Schedule
Full Implementation
Delivery and installation of Telemetry and GPS Systems will vary based on agreed upon schedule determined during the implementation meetings between ordering agency and Contractor.

Individual Asset Up-fit
Individual asset up-fits may take place following a full fleet implementation. Contractor shall complete installation within five (5) business days after receipt of order or installation request.

Parts and Supplies
Delivery of ordered product shall be completed within fifteen (15) calendar days after receipt of an order, unless otherwise agreed to by the ordering agency. Since receiving hours for each ordering agency will vary by facility, it will be the Contractor’s responsibility to check with each facility for their specific delivery hours before delivery occurs.

The Contractor must notify the ordering agency within twelve (12) hours of scheduled delivery time if delivery cannot be made within the time frame specified on the order.

Contractor is requested to make deliveries in Los Angeles County, Orange County, San Bernardino Metropolitan Area, and San Diego Metropolitan Area during off -peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM PT.

C. Training
The in- asset GPS device and Application training shall be provided to authorized ordering agency personnel at agreed upon ordering agency facility locations throughout the state, at no additional cost to the State.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 17 *8/18/2025*
User Instructions
The contractor, shall provide a qualified factory authorized service representative (not a salesman) to provide training for Administrative Staff, Managers, and Technicians. A training plan outline will be developed during implementation meetings with the ordering agency. Training shall include, but not be limited to, the following:
• Administration:

The training for Administrative Users shall be provided at the ordering agency headquarters or other site as designated. This training shall consist of two (2), eight (8) hour days minimum with a cap of three (3), eight (8) hour days. Dates of training will be agreed upon during implementation meetings.

• Administrative Staff
One (1) course to be held at ordering agency HQ or designated location.

Up to 15 people
Minimum Two (2) day course three (3) day cap
Highest level of access rights
Comprehensive application/database training course

• Managers and Technicians:

The training for Managers and Technicians shall be provided at locations outlined during the implementation meetings with ordering agency. This training shall include up to thirty (30) classes, a minimum of four (4) hours in length each.

D. Security Requirements
Deliveries may be made to locations inside secure institutional grounds (such as the California State Prisons) that require prior clearances to be made for delivery drivers.

Since security clearance procedures for each facility may vary, it will be the Contractor’s responsibility for contacting the secure location for security clearance procedures, hours of operation for deliveries and service, dress code, and other rules of delivery.

FREE ON BOARD (F.O.B.) DESTINATION
All prices are F.O.B. destination; freight prepaid by the Contractor, to the ordering organization's receiving point. Responsibility and liability for loss or damage for all orders will remain with the Contractor until final inspection and acceptance, when all responsibility will pass to the ordering organization, except the responsibility for latent defects, fraud, and the warranty obligations.

SHIPPED ORDERS
All shipments shall be in accordance with the General Provisions, section 12 entitled “Packing and Shipment”.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 18 *8/18/2025*
User Instructions

PACKING SLIP
A packing label shall also be included with each order shipped and include the following items, visible on the outside of the box:
• Ordering Agency Name
• Delivery Address, Unit, and/or Floor
• Ordering Agency Contact Information

SAFETY DATA SHEET
The Contractor shall provide a Safety Data Sheet for product(s) subject to Title 8 of the California Code of Regulations, Section 5194, Hazard Communication. The Safety Data Sheet is to be prepared and delivered in accordance with this Section.

INSTALLATION
A. Installation will be provided in all areas of the state and will be included with the purchase of any device and hardware package. Hardware package includes all hardware and peripherals necessary for system functionality in each asset.

B. New contractor is responsible to remove previously installed devices peripherals and associated wiring, returning asset to an operational state relative to the general condition of the asset, prior to installing their system components. Ordering agency will provide disposal instructions for removed hardware during the consulting period.

C. Each ordering agency will provide a list of assets to be equipped with an in-asset GPS monitoring system. The assets may vary in classification (LD, HD, ZEV or NSP), model, make, year, and location within California. All hardware necessary for the installation, will be provided by the contractor at the time of installations on like asset model will be standardized to include wiring routing, device location, and location of power supply. The Contractor will supply service documentation for each model installation configuration to include location diagrams, photos of installed components, service instructions, and troubleshooting instructions. Service documentation packages will be supplied electronically to ordering agency’s Contractor Manager and available on Contractor’s Application.

D. The Contractor is responsible for the project planning, implementation, logistics and scheduling of device installations in cooperation and coordination with ordering agency authorized personnel. Installations will typically be accomplished during regular business hours Monday through Friday, 8:00 AM to 5:00 PM, however local operational needs may require evening and weekend installation operations at no additional cost. Installation times will correspond to the asset’s availability.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 19 *8/18/2025*
User Instructions
E. The Contractor will provide an approved list of installers/field service technicians and/or installation facilities prior to project implementation. The Contractor is required to report installation personnel changes within two (2) days to the ordering agency.

F. All installations will be completed at an installation location approved by the ordering agency. Changes to installation location require pre-approval by the ordering agency.

G. During the contract period, additional assets to be equipped with GPS systems will be identified by the ordering agency based on operational needs and service will be activated on new devices upon request of the ordering agency.

H. Fleet size will vary due to acquisitions, sales, accidents, or unanticipated loss. The Contractor will work with ordering agency to develop a process to allow for deactivation of devices. Deactivated devices will have pro-rated service billing for the month the device was deactivated.

I. All aftermarket installations will be hidden or protected to minimize tampering or accidental disconnection. All installations will be inspected and approved by ordering agency’s authorized personnel prior to releasing the asset for service.

J. No splicing of OEM wires will be allowed.

K. All electronic/electrical installations will meet the applicable standards contained within the Caltrans’ electronic/electrical standards, Caltrans electronic/electrical quality standards which can be viewed at:
http://www.dot.ca.gov/equipment/QualityStandards/Electric/Electric_pdf/Electrical.pdf

L. The Contractor will be held liable for any malfunctions or asset damage that occurs as a result of poor quality installations or installations that do not meet the applicable standards contained within the Caltrans’ electronic/electrical standards.

M. All installations will meet the requirements of the California Asset Code Section 26708 and will not cause interference with any existing asset systems. Installations identified as causing interference with existing asset systems, will be repaired, at no cost to the ordering agency, within three (3) business days of notification by ordering agency’s authorized personnel.

N. When installation is complete, the GPS system will be tested by the Contractor/Installer to ensure correct operation prior to release for service. Any installation not meeting the Contract requirements will not be accepted as a compliant system. Contractor will repair any and all non-compliant systems while on site at no additional charge to the ordering agency.

O. The device/asset installation will be tested by the Contractor/Installer to verify operation by a location ping/event before installation is approved. As a result of the

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 20 *8/18/2025*
User Instructions
ping/event, the Application will show, Asset ID, Asset operator and/or Asset operator ID number, description of asset, Contractor device serial number, VIN, and current location displayed on Application map by latitude and longitude and the nearest address available.

P. All wiring harnesses will meet as a minimum standard the requirements of the Wiring Harness Manufacturer Association IPC/WHMA-A-620 standards found:
https://whma.org/ipcwhma-a-620/

Q. Contractor shall own and assume all responsibility for all litter, waste, debris, and similar materials arising from or produced by the Contractor under this contract The Contractor shall clean and keep the work area in an orderly, safe, and clean condition, including, but not limited to, spills and smudges. If the work site is not left clean and in an orderly condition, the Contractor shall be called back to the worksite to clean the worksite at the Contractor’s sole expense.

R. Such litter, waste, debris, and other materials produced during this contract are not expected to include hazardous materials. If hazardous materials are encountered, the Contractor shall stop work notify the ordering agency.

INSPECTION AND ACCEPTANCE
Inspection and acceptance shall be in accordance with the General Provisions, paragraph 16 entitled Inspection, Acceptance and Rejection (refer to Exhibit 8.22, General Provisions - Information Technology, Rev. 09/05/2014).

CONTRACT ADMINISTRATION
Both the State and the Contractor have assigned contract administrators as the single points of contact for problem resolution and related contract issues.

Administrator
Information
DGS-PD
(State Contract Administrator)
Geotab USA Inc.
(Contractor)
Contact Name: Robb Parkison Drake Zwahlen
Telephone: 279-946-8302 619-358-3222
Facsimile: NA 888-243-5272
Email: [email protected] [email protected] Address: DGS/Procurement Division
Attn: Robb Parkison
707 Third Street, 2nd Floor, MS
201
West Sacramento, CA 95605
Geotab USA, Inc.

Drake Zwahlen
770 E. Pilot Rd
Las Vegas, NV 89018

RETURN POLICY

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 21 *8/18/2025*
User Instructions
Contractor will accept all products for return if returned prior to acceptance by the State Contractor shall offer a credit or refund. Contractor may impose a Restocking Fee.

Products returned should be in the packaging as delivered and include all documentation.

Lost or damaged packaging materials and/or documentation shall be supplied by the Contractor. The Contractor shall not charge for these materials in excess of the Contractor’s cost or the Restocking Fee, whichever is lower. The Contractor shall provide the State CA and/or ordering department a copy of the Contractor’s material cost, if requested, within ten (10) days of request.

All returns shall be picked up within seven (7) working days of notification. Notification is defined as notice in writing, by facsimile or e-mail. Shipping or freight costs for returned items that were shipped in error, defective or freight-damaged shall be paid by the Contractor.

CREDIT POLICY
The Contractor shall offer credit/refund for the following items:
• Items shipped in error
• Defective or freight-damaged items
In all cases, the ordering agency shall have the option of taking an exchange or receiving a credit or receiving a refund.

The Contractor will be responsible for the credit or replacement of all products, including those covered by manufacturer warranties. Contractor cannot require the ordering agency to deal directly with the manufacturer.

RESTOCKING FEES
The Contractor will not impose a restocking fee on the ordering agency for the following situations:
• Items returned that were damaged upon receipt
• Incorrect items shipped
Re-stocking fees for all other reasons can be no greater than ten percent (10%) of the value of the items needing re-stocking.

INVOICING
Invoices shall be submitted to the ordering agencies within seven (7) calendar days from date of delivery. Ordering agencies may require separate invoicing, as specified by each ordering agency.

Prior to contract award, Contractor shall submit a preliminary copy of their invoice during the contract implementation period.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 22 *8/18/2025*
User Instructions
The State CA shall review and determine acceptability of the invoice and the authorized copy shall become the standard for this contract. The State will notify the Contractor if changes to the invoice need to be made.

PAYMENT
A. Terms
Payment terms for this contract are net forty-five (45) days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty- five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.

B. CAL-Card Use
State departments may use the CAL-Card for the payment of invoices. Use of the CAL-Card requires the execution of Purchasing Authority Purchase Order (Std. 65) as referenced in Article #39, Purchase Execution and must include all required documentation applicable to the purchase.

The CAL-Card is a payment mechanism, not a procurement approach and, therefore, does not relieve departments from adhering to all procurement laws, regulations, policies, procedures, and best practices, including those discussed in the State Contracting Manual (SCM) Volume 1 and Volume 2. This includes but is not limited to the application of all sales and use tax laws, rules and policies as applicable to the purchase.

C. State Financial Marketplace
The State reserves the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor will invoice the State and the State will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the Contractor on behalf of the State.

D. Payee Data Record
Each State accounting office must have a copy of the Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting office(s). Without the Std. 204, payment may be unnecessarily delayed. State departments should contact the Contractor for copies of the Payee Data Record.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 23 *8/18/2025*
User Instructions

CAL-CARD INVOICING
All CAL-Card invoices are to be processed separately from other payment methods and include the elements identified in Article #36, Invoicing. CAL-Card invoices shall be submitted to the CAL-Card account holder. The total invoice amount for each CAL-Card order must reflect a zero (0) balance due or credit, if applicable, and state “paid by CAL- Card”.

This website contains additional information regarding DGS-PD’s CAL-Card program (https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Enroll-in-CAL-Card-Program-for-Government-Entities).

CALIFORNIA SELLER’S PERMIT
The California seller permit number for the Contractor is listed below. State departments can verify that permits are currently valid at the following website: www.cdtfa.ca.gov.

State departments must adhere to the file documentation required identified in the State Contracting Manual Volume 2 and Volume 3.

Contractor Name Seller Permit #
Geotab USA, Inc. 102897608

WARRANTY
Equipment provided will be covered under warranty for a minimum period of two (2) year.

Warranty period will initiate when installation is complete, the system is activated verified functional, and transmitting accurate data. In the event any contractor supplied equipment becomes inoperative during the warranty period due to a malfunction or through normal use. Battery warranty period shall be a minimum of 3 (three) years.

Warranty repairs will take no longer than five (5) business days to diagnose once the Contractor has received a request for repair via telephone, email, or facsimile. Contractor shall provide written acknowledgement of notification within twenty-four (24) hours to ordering agency.

The Contractor shall bear all material and labor costs for repair of equipment defects and failure during the warranty period. The Contractor shall be the main point of contact for all warranty issues and shall facilitate any necessary contact between the ordering agency and the manufacturer.

During the warranty period, the Contractor must:
• Honor all manufacturers’ warranties and guarantees on all products offered through the contract.
• Continue to provide warranty service after contract termination until expiration of warranties for products that have been sold under the contract.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 24 *8/18/2025*
User Instructions
• Provide all labor, parts, and travel necessary to keep the products in good operating condition and preserve its operating efficiency in accordance with its technical specifications.
• Pay any necessary shipment and insurance costs.

The warranty services listed shall include all products, software and firmware maintenance costs and costs of labor, parts, travel, factory overhaul, rehabilitation, transportation and substitute products as necessary.

Substitute products will be comparable to or better than the products removed. In instances where it is necessary for the Contractor to return the products to the factory, the Contractor will be responsible for all costs of the products from the time it leaves the authorized purchaser’s site until it is returned to the site in good operating condition.

Only new standard parts or parts equal in performance to new parts will be used in effecting repairs. Parts that have been replaced will become the property of the Contractor except in instances where the State chooses to keep the hard drives. Replacement parts installed will become the property of the authorized purchaser.

All operating system software and firmware will be considered an integral component of the equipment and the Contractor will respond to all requests for warranty service for any failure.

Warranty services during the warranty period will not include products not provided under this contract. Warranty services also will not include repair of damage resulting from transportation by the authorized purchaser between state or local sites or from accident, unless the accident is caused by negligent or intentional acts or omissions of Contractor or its agents.

Packing slip requirements shall be in accordance the General Provisions, section 18 entitled “Warranty”.

QUALITY ASSURANCE GUARANTEES
The Contractor shall represent and warrant that Telemetry/GPS Systems products provided shall be free from defects in material and workmanship, given normal use and care, over the period of the manufacturer warranty. The terms of this contract will supersede any language to the contrary on purchase orders, invoices, or other sources.

Contractors must use new products, parts, and components for all new equipment purchased by the State. Contractors may use parts that are equal in performance to new parts for warranty replacement repair parts only as long as it does not violate manufacturers’ warranty.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 25 *8/18/2025*
User Instructions

EQUIPMENT REPLACEMENT DURING WARRANTY
If the product(s) provided fails to perform in accordance with technical specifications and functional descriptions contained or referenced in the awarded contract agreement and is subject to warranty response three (3) or more times during any ninety (90) day period, the Contractor will upon the authorized purchaser’s request, replace the product(s) at no price.

The replacement product(s) will be delivered no later than fifteen (15) working days after the authorized purchaser’s request is received by the Contractor. Replacement goods cannot be used, refurbished or recycled, and must be of equal or greater value.

PRINCIPAL PERIOD OF MAINTENANCE
The Contractor must provide warranty in accordance with the following Principal Period of Maintenance (PPM).
• Metropolitan Areas shall be 8x5x8 NBD. diagnosis and remediation plan – Eight (8) hours, typically 8:00 am to 5:00 pm, Pacific Time, five (5) days a week, Monday through Friday, eight (8) hour Next Business Day onsite response time in metropolitan areas, excluding State holidays.
• Non-Metropolitan Areas shall be 8x5x2 (two (2) hour call back response time, excluding State holidays.) Diagnosis and a remediation plan shall be underway within 48 hours.

Metropolitan Areas
Counties
San Diego Orange Riverside Los Angeles San Francisco Alameda Sacramento Santa Clara San Bernardino Yolo Solano Contra Costa San Mateo
Cities
Redding Stockton Bakersfield Ventura Tracy San Quentin Santa Rosa Santa Barbara Fonterra Fresno

RECYCLED CONTENT
State departments are required to report purchases in many product categories. The Postconsumer-Content Certification Form for the Contractor is attached (Attachment #C).

SMALL BUSINESS/DISABLED VETERAN BUSINESS ENTERPRISE PARTICIPATION There is no small business (SB) or disabled veteran business enterprise (DVBE) participation for this contract.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 26 *8/18/2025*
User Instructions

VETTED FORMS/CERTIFICATION (CUF)
The DGS-PD, as the awarding department, has assessed the Contractor and subcontractor forms, certifications, and compliance to performing a commercially useful function (CUF) during the solicitation evaluation process. Consequently, when executing purchase documents pursuant to this contract, it is not necessary for State departments operating under statewide contract purchasing authority to conduct a CUF evaluation or request the completion of the following required certifications and forms:

• GenAI Disclosure & Factsheet (STD 1000)
• Bidder Declaration Form (GSPD 05-105)
• DVBE Declaration Form (DGS-PD 843)
• Darfur Contracting Act Form
• California Civil Rights Certification Form
• Iran Contracting Act Certification
• Russian Sanctions Agreement
• Federal Debarment
State departments should make a notation of this within their procurement file.

GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) PROCUREMENT PROCEDURES GenAI contract provisions (rev. 2/20/2025) have been incorporated into the contract.

Contractor does not intend to utilize GenAI as a deliverable. If GenAI is disclosed by the Contractor, state departments must follow the required GenAI purchase procedures outlined in SCM Vol.2, Chapter 23, Generative Artificial Intelligence.

TAKE BACK/TRADE IN
Contractor shall make available a Take Back service for similar equipment, including other OEM equipment. It is mandatory that the Contractor offer this Take Back service.

However, it is not mandatory that the ordering agency use the service offered. The equipment returned as part of the Take Back service shall be environmentally responsibly managed. To the greatest extent feasible, the equipment is to be refurbished for resale or recycled.

The State reserves the right to remove and retain the Telemetry equipment, including but not limited to any hard disk drives in the equipment, prior to Take Back.

ELECTRONIC WASTE RECYCLING
The Contractor will comply with the Electronic Waste Recycling Act of 2003 requiring retailers to collect a recycling fee from consumers on covered electronic devices, starting January 1, 2005. California Public Resources Code Section 42463(f) defines a "covered electronic device" as a video display device containing a screen greater than four inches measured diagonally. The fees must be shown on all purchase orders. See the code

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract User Instructions *Supplement 12*

Contract 1-19-58-69 Page 27 *8/18/2025*
User Instructions
identified above for more information and exceptions to this definition or go to CDTFA Tax Rates - Special Taxes and Fees (https://www.cdtfa.ca.gov/taxes-and-fees/tax-rates- stfd.htm) for a breakdown of the fees.

DATA SHARING
The Contractor will process and transmit the State's Data to provide, maintain and improve Contractor Products and perform obligations under this Agreement and applicable law.

The Contractor compiles, stores, and uses State Data commingled with other customer data to produce aggregate and unidentifiable data from which it is not reasonably possible to identify individuals, for the purposes of monitoring and improving the Contractor's Products and for the creation of new products, in accordance with the Geotab Data Analytics Policy. The aggregated and unidentifiable data that the Contractor uses in this manner is no longer associated with an individual vehicle and as such is not State Data.

The Contractor will not attempt to disaggregate the data or re-associate it with a vehicle without State consent or unless legally compelled to do so or unless required for safety or troubleshooting purposes.

ATTACHMENTS
*Attachment A – Contract Pricing Supplement 12*
Attachment B – Technical Requirements
Attachment C – PCRC
Attachment D – Multistream Language
Attachment E – Primary and secondary installation methods.

Contractor website https://help.geotab.com/california/
Contact Line Item #
(CLIN) SKU # / Item # Item Description Per Unit Per Month GO Device Bundles with Installation
24 ProPlus Plan
Geotab GO9 telematics device, ProPlus plan, universal
harness, standard installation, de-installation, Geotab Data Connector, and training.
$0.00 $19.75
25 ProPlus Plan
Geotab GR9 telematics device, ProPlus plan, universal
harness, standard installation, de-installation, Geotab Data Connector, and training.
$20.00 $19.75
28 ProPlus Plan
Geotab GP9 telematics device, ProPlus plan, universal
harness, standard installation, de-installation, Geotab Data Connector, and training. Requires WIFI add on plan. $20.00 $19.75
GO Device Bundles without Installation
26 ProPlus Plan
Geotab GO9 or GR9 telematics device, ProPlus plan,
universal harness, Geotab Data Connector, and training.

This is a SELF INSTALL PACKAGE.
$0.00 $18.50
27 ProPlus Plan
Geotab GR9 telematics device, ProPlus plan, universal
harness, Geotab Data Connector, and training. This is a SELF INSTALL PACKAGE.
$20.00 $18.50
29 ProPlus Plan
Geotab GP9 telematics device, ProPlus plan, universal
harness, Geotab Data Connector, and training. This is a SELF INSTALL PACKAGE. Requires WIFI add on plan.
$20.00 $18.50
Non-Core Items
Hardware
Ancillary Non-Core SKU/Heading Description Per Unit Per Month *Non-Core Go Focus Bundle
Plan
GO Focus Safety Sensor and GO Focus Plan. Must
be paired with GO Bundle Plan. $0.00 $4.00
Non-Core HRN-CG13S1-A 16-Pin Adapter Harness for SWC Protection (TAA Compliant) $13.20 $0.00
Non-Core HRN-CT06K1 Tesla Harness Kit* $30.00 $0.00
Non-Core HRN-GS09K2-A
Universal Heavy-Duty T-Harness Kit — Multi-connector
kit includes a 9-pin T-harness and 4 different mounting adapters for use in most Heavy-Duty international
vehicles. Eliminates the need to know vehicle information in advance.
$29.04 $0.00
Non-Core HRN-RS12S2 Harness to connect GO RUGGED device to vehicle diagnostic port for engine data. $14.52 $0.00
Non-Core HRN-BS16S4 OBDII extension cable pack for GO devices — replaces the HRN-INSTALLPACKV2. $10.16 $0.00
Non-Core HRN-CI04A2 Customer Isuzu FMS adapter for 2017+ vehicle models.

Requires HRN-CM24Y1. $8.80 $0.00
Non-Core HRN-CP04A2 PSM module connection for Mercedes Sprinters (907 Chassis) for global markets. Requires HRN-CM24Y1. $12.80 $0.00 Statewide Contract 1-19-58-69 Telematics
Attachment A - Contract Pricing, *8/18/2025 Supplement 12* Contractor: Geotab USA

CORE ITEMS TABLE

Contact Line Item #
(CLIN) SKU # / Item # Item Description Per Unit Per Month Non-Core HRN-CS14S21
14-pin connector harness for heavy-duty applications.

Refer to the Vehicle Specific Installation document for more information.
$10.56 $0.00
Non-Core HRN-CT20T1 Custom harness for Tesla Model 3 vehicles. $24.00 $0.00 Non-Core HRN-CT20T11 Custom harness for 2019+ Tesla Model 3 vehicles. $24.00 $0.00 Non-Core HRN-DS06S4 6-pin straight harness for heavy-duty Deutsch connector installations in North America. $17.42 $0.00
Non-Core HRN-DS09S4 9-pin straight harness for heavy-duty Deutsch connector installations in North America. $9.60 $0.00
Non-Core HRN-EE14S1 Diagnostic connector for Mercedes vehicles — used on older generation medium-duty trucks and buses. $72.00 $0.00 Non-Core HRN-ES12S1 European interface harness for generic vehicles with FMS. $9.60 $0.00
Non-Core HRN-UP21Y2 European interface harness for Mercedes Sprinters with PSM. $12.80 $0.00
Non-Core HRN-RW03K4-A 3-wire harness kit for GO Rugged. The kit contains the harness and a fuse kit. $18.74 $0.00
Non-Core HRN-GS16K22-A
Universal OBDII T-Harness Kit – Multi-connector kit
includes a T-harness, short harness and twelve different mounting adapters for use in most light-duty and medium- duty international vehicles. Eliminates the need to know vehicle information in advance. Note: The State of
California currently prohibits installing HRN-GS16K22 in a manner that relocates the in-vehicle diagnostic connector.

See (https://gtb.page.link/BtLU) for guidance on installing this harness using a direct plugin installation method
without relocating the data link connector.
$31.20 $0.00
*Non-Core HRN-DS06T2-A 6-pin heavy duty T-harness. TAA compliant. $29.04 $0.00 Non-Core HRN-GR09K1-A 9-pin universal heavy duty T-harness, IP67 rated.

TAA compliant. $29.04 $0.00
Non-Core HRN-RMRCA1-A Harness adapter for Caterpillar assets, 2000 to 2016.

Requires HRN-GR09K1. TAA compliant. $17.42 $0.00
Non-Core HRN-RW03K5
3-wire harness for GO RUGGED installations for
machines whose engines do not reporting ignition or
RPM to the device. Required for ground service
equipment. Kit contents include the harness and fuse
kit.
$16.80 $0.00
Non-Core PAC-LBLSAK
Standalone kit containing EO label and instructions.

For use with the following harnesses SKUs that have
shipped prior to Nov 30, 2023 (HRN-GS09K2, HRN-
GS09K2-A, HRN-GS16k22, HRN-GS16K22-A, HRN-
GR09K1, HRN-GR09K1-A, HRN-BD16S5), when
paired with GO9, GO9B, GO9+, or GR9 only.
$1.20 $0.00
Non-Core
HRN-FAI Cable - Force America Integration* $33.00 $0.00 Non-Core GO Anywhere Install
Bundle Plan
Geotab GO Anywhere device, GO Anywhere bundle plan,
and wireless asset tracker installation. $0.00 $12.00

Contact Line Item #
(CLIN) SKU # / Item # Item Description Per Unit Per Month *Non-Core GO Anywhere Bundle
Plan
Geotab GO Anywhere device and GO Anywhere bundle
plan. 0.00 $9.00*
Driver Identification
Ancillary Non-Core SKU/Heading Description Per Unit Per Month Non-Core IOX-NFCREADERA IOX Add-On for NFC Tag Reader with mounting bracket - used for Driver ID. $65.34 $0.00
Non-Core GEO-NFCFOBBLUA Blue NFC Driver ID Tag. $3.96 $0.00 Non-Core GEO-NFCSTKBLUA NFC Driver ID Sticker Tag with blue inner label. $3.96 $0.00 Non-Core GEO-NFCFOBBLUA20 Bag of 20 qty. Blue NFC Driver ID Tag. $52.80 $0.00 Non-Core GEO-NFCSTKBLUA20 Bag of 20 qty. NFC Driver ID Sticker Tag with blue inner label. $52.80 $0.00
Non-Core INS-GOADV One-time installation of IOX-NFCREADER. $132.00 $0.00 Non-Core GEO-KLNFCFOB
Geotab Keyless NFC fob (with
adhesive backing) to be used
with IOX-NFCREADERA.
$3.96 $0.00
Non-Core SPR- ADHNFCFM Dual lock adhesive used for front-mounting the IOX- NFCREADERA to a windshield $3.96 $0.00
In Cab Coaching
Ancillary Non-Core SKU/Heading Description Per Unit Per Month *Non-Core IOX-GOTALKA
The IOX-GOTALKA provides audible feedback to
drivers when they exceed allowable conditions (such
as speed, harsh cornering, and so on. The audible
feedback can be configured for your whole fleet, or
for individual vehicle groups.*
$108.90 $0.00
Extended Coverage
Ancillary Non-Core SKU/Heading Description Per Unit Per Month Non-Core IOX-SATIRDV2
Input/output expander for Iridium satellite. includes
harness, antenna, installation, training, and monthly
service plan. Must be combined with CLIN 24 at $19.75
and $34.25 monthly service fee. Total monthly service
plan is $54.00.
$579.35 $34.25
Winter Solution
Ancillary Non-Core SKU/Heading Description Per Unit Per Month Non-Core PUBLIC WORKS PLAN Monthly plan for the public works add-in within MyGeotab.

Must be combined with CLIN 24though 27
$0.00 $15.25
Non-Core HRN-DB9SI15 Cable - DB-9 Serial Integration (15FT) $13.20 $0.00 Non-Core HRN-FAI Cable - Force America Integration $33.00 $0.00 Non-Core HRN-DB9NM Cable - DB-9 Null Modem Integration $33.00 $0.00 Non-Core HRN-FLEX4 Cable - Flex 4 Integration $33.00 $0.00 Non-Core HRN-SCHINT Cable - Schmidt Integration $495.00 $0.00 Non-Core HRN-GILINT Cable - Giletta Integration $99.00 $0.00

Contact Line Item #
(CLIN) SKU # / Item # Item Description Per Unit Per Month Non-Core HDW-PPSENK Telemetry - Plow Proximity Sensor Kit $231.00 $0.00 Non-Core HDW-HYDPS Telemetry - Hydraulic Pressure sensor 100 to 1500PSI $158.40 $0.00 Non-Core IOX-WRKS
IOX-WRKS integrates with the GO9 device as a part of
the Geotab Public Works solution for government fleets. $126.72 $0.00 Camera Solutions
Ancillary Non-Core SKU/Heading Description Per Unit Per Month Non-Core MKH-SRFAI12128SI
Surfsight - AI-12 Dual Camera w/128GB SD Card, w/SIM
(must use Surfsight data plan) with Surfsight - AI-12
Tamper Proof Case. Must be paired with a GO device
and Surfsight Plan.
$260.00 $0.00
Non-Core MKH-SRFPERTPCS Surfsight AI-12 Tamper Proof Case $5.00 $0.00 Non-Core SURFSIGHT PLAN Monthly service plan for camera. Must be paired with GO device plan. $0.00 $16.00
Non-Core CBL-PWR-S50-011P Surfsight adaptor plugs for use with HRN-TNULL.

Required for compatibility with Surfsight AI-12 camera. $13.20 $0.00 Non-Core HRN-SGCBOBD Surfsight OBDII power adapter. $15.84 $0.00 *Non-Core CBLPWRS50011P
Surfsight adaptor plugs for use with HRN-TNULL.

Required for compatibility with Surfsight AI-12
camera.
$13.20 $0.00
Non-Core HRN-TNULL-A T-Harness for GO Interface with a Custom Device (TAA) $10.16 $0.00
Non-Core SRFPERTPCS Surfsight AI-12 Tamper Proof Case* $5.00 $0.00 Keyless
Ancillary Non-Core SKU/Heading Description Per Unit Per Month Non-Core KEYLESS PLAN
Tap and Go Keyless plan, including telematics-based
vehicle access, training, support, and warranty. Must be paired with monthly ProPlus plan.
$0.00 $15.00
Non-Core MOTORPOOL PLAN
Motorpool operations plan, including telematics-based
vehicle access, reservations, training, support, and
warranty. Must be paired with monthly ProPlus plan.
$0.00 $45.00
Non-Core IOX-KEYLESS
IOX Add-On for Keyless functionality, with integrated
keyfob. Can be paired with INS-GOADV and INS-
STRTINHIB (if necessary).
$120.00 $0.00
Non-Core IOX-KEYLESS-NK
IOX Add-On for Keyless functionality, without integrated keyfob. Can be paired with INS-GOADV and INS-
STRTINHIB (if necessary).
$69.96 $0.00
Non-Core HRN-CX10S4
Starter inhibit harness for Geotab Keyless. For use with an IOX-KEYLESS version B1 for bladed key installations
requiring starter inhibit functionality. NOT for use with non- labeled versions of IOX-KEYLESS.
$13.20 $0.00
Non-Core SPR-QRTAG QR Tag for IOX-KEYLESS key shipment to Geotab. $1.32 $0.00 Non-Core INS-STRTINHIB
One-time installation of starter inhibit harness for bladed key ignition to inhibit starter functionality. Must be paired with IOX-KEYLESS hardware and INS-GOADV (unless
GO device and IOX-NFCREADER is already installed).
$90.00 $0.00
Unbundled Offering
Ancillary Non-Core
SKU/Heading Description Per Unit Per Month
Wifi SolutionPage 4
Contact Line Item #
(CLIN) SKU # / Item # Item Description Per Unit Per Month Non-Core WIFI ADD ON PLAN
Add on plan. This rate plan enables the Wi-Fi hotspot on the Telematics Device Version 9+. Must be combined
with a PROPLUS GO device bundle using GP9-LTEATT
device.
$0.00 $14.00
Non-Core INS-GOSTRD Standard Installation of a GO device with or without a T- harness. $85.00 $0.00
Non-Core Ford OEM Ford OEM Embedded Solution $0.00 $17.75 Non-Core GM OEM GM OEM Embedded Solution $0.00 $15.75
Installation
Non-Core INS-ASSETWIRELESS Installation of a Solar or Battery powered Asset Tracker.

Trip fees up to 50 mi/km are included $114.00 $0.00
Non-Core INS-CAMERA
Installation of one front facing camera solution. Does not include GO device installation. Trip fee up to 50 mi/km are included.
$126.00 $0.00
Non-Core INS-GOADV
Installation of a GO device with T-harness and up to two IOX cables (i.e. IOX-NFCREADER, IOX-GOTALK). Trip
fees up to 50 mi/km are included.
$132.00 $0.00
Non-Core INS-GOHDWIRE
Installation of a GO device with the use of a hardwired connection to the ignition, power and ground. Trip fees up to 50 mi/km are included.
$120.00 $0.00
Non-Core INS-GORUGGED Installation of a GO Rugged device with or without a T- harness. $132.00 $0.00
Non-Core INS-GOSWAP
Removal of a defective GO device and installation of a
new GO Device. The swap needs to occur in the same
vehicle on the same day and applies for standard,
advanced and hardwired installations. Trip fees up to 50 mi/km are included.
$126.00 $0.00
Non-Core INS-NOSHOW Vehicle not available at the time of scheduled install $114.00 $0.00 Non-Core INS-REMOVAL
Removal of a GO device. Applies for hardwired,
advanced, and standard installed devices. Removed
device and harness will be returned to the customer. Trip fees up to 50 mi/km are included.
$114.00 $0.00
Non-Core INS-REMOVALNONGO
Removal of a competitor device before GO device
installation. Can be ordered only in addition to a
Standard, Advanced, and/or Hardwired Install.
$36.00 $0.00
Non-Core INS-STRTINHIB
One-time installation of starter inhibit harness for bladed key ignition to inhibit starter functionality. Must be paired with IOX-KEYLESS hardware and INS-GOADV (unless
GO device and IOX-NFCREADER is already installed).
$90.00 $0.00
Non-Core INS-WTROPS
One-time installation of Winter operations add on and
cables. $360.00 $0.00
*Non-Core INS-AUXINT
Connection of auxiliary input to in-cab vehicle
accessory. Does not include GO device and IOX
cable installation. Trip fee up to 50 mi/km are
included.*
$48.00 $0.00
Non-Core INS-AUXEXT
Connection of auxiliary input to external vehicle
accessory. Does not include GO device and IOX
cable installation.*
$125.00 $0.00
Non-Core INS-

GORUGGEDBYPASS
Hardwired installation of a GO Rugged device on heavy
duty equipment using a relay to bypass the master power cutoff switch
$335.00 $0.00

Contact Line Item #
(CLIN) SKU # / Item # Item Description Per Unit Per Month Miscellaneous
Ancillary Non-Core SKU/Heading Description Per Unit Per Month Non-Core Requirements Analysis
Onboarding requirements analysis and database setup
are free of charge, additional requirements analysis will be
charged at the provided rate.
$100.00 Hr $0.00
Non-Core Design and Build
The design, build, and testing of initial database features are free of charge, additional design, build, and test will be charged at the provided rate.
$100.00 Hr $0.00
Non-Core Test and Report
The design, build, and testing of initial database features are free of charge, additional design, build, and test will be charged at the provided rate.
$100.00 Hr $0.00
Non-Core Report Development
Custom report generation and dashboards are free of
charge, additional non-standard reports and dashboards
will be charged at the provided rate.
$100.00 Hr $0.00
Non-Core Additional Training and
Installation
Additional installation fee,including training for Non Core add ons
$100.00 Hr $0.00
Non-Core Professional Services
Standard support, rules configuration, geofence creation, report generation, all included free of charge. Additional professional services will be charge at the included rate. $130.00 Hr $0.00
Non-Core Take Back
Take back service. Must be paired with GO9-LTE or
INSTALL above
$10.00 $0.00
Non-Core INS-NOSHOW Vehicle not available at the time of scheduled install $114.00 $0.00 Non-Core SUSPEND PLAN
Monthly suspend rate plan option for CLIN24 thru CLIN

25. Device can only remain on suspend mode for a
maximum of two months
$5.00
Non-Core PROPLUS SHARE
PLAN
Add an additional ProPlus subscription to an existing GO- connected vehicle. Stream a mirror of the telematics data from the primary MyGeotab database to a second
database
$0.00 $6.85
Non-Core INS-WTROPS One-time installation of Winter operations add on and cables.
$360.00 $0.00
Additional Hardware
Ancillary Non-Core SKU/Heading Description Per Unit Per Month Non-Core GEO-ZIPSEAL100 Serialized cable tie, also known as a zip tie (pack of 100). $51.48 $0.00 Non-Core HRN-BD16K1
Battery disconnect bypass harness for GO device. For
use on any vehicle with a positive battery terminal
disconnect switch. This kit contains the harness and a
fuse kit.
$4.36 $0.00
Non-Core HRN-BF11A1
Custom proprietary harness for enhanced engine data
support on select Fiat and Chrysler vehicles in Latin
America.
$10.16 $0.00
Non-Core HRN-BS16S4F Flat OBDII extension harness for GO devices. $14.52 $0.00 Non-Core HRN-BS16S5 OBDII extension harness for GO devices. $11.62 $0.00 Non-Core HRN-BU16Y5
OBDII harness for GO devices — includes special vehicle connector to receive engine data from Mitsubishi Fuso or medium-duty vehicles.
$14.52 $0.00
Non-Core HRN-CE04A4 Custom proprietary adapter for Volvo vehicles in Latin America and Europe. Requires HRN-CM24Y1.
$10.16 $0.00 Page 6
Contact Line Item #
(CLIN) SKU # / Item # Item Description Per Unit Per Month Non-Core HRN-CE10K2
Custom harness kit for Volvo/Mack vehicles, 2019 or
newer, in North America. Requires HRN-CM24Y1. The
custom kit contains the harness and a fuse kit.
$39.60 $0.00
Non-Core HRN-CG04T3 4-pin custom adapter for use with Volkswagen trucks only. $23.76 $0.00
Non-Core HRN-CH06A2 Custom proprietary HINO FMS adapter. Requires HRN- CM24Y1. $10.16 $0.00
Non-Core HRN-CH10A2 Custom 10-pin HINO FMS adapter for 2019+ vehicle models. Requires HRN-CM24Y1. $14.52 $0.00
Non-Core HRN-CI04A2 Customer Isuzu FMS adapter for 2017+ vehicle models.

Requires HRN-CM24Y1. $14.52 $0.00
Non-Core HRN-CK10K2
Custom harness kit for Mack vehicles, 2018 or older, in North America. Requires HRN-CM24Y1. The custom kit
contains the harness and a fuse kit.
$26.40 $0.00
Non-Core HRN-CM24Y1 Harness for custom GO device installations — includes Molex connectors for two OBD and one J1939 points. $14.52 $0.00 Non-Core HRN-CP04A2 PSM module connection for Mercedes Sprinters (907 Chassis) for global markets. Requires HRN-CM24Y1. $11.62 $0.00 Non-Core HRN-CS14S21
14-pin connector harness for heavy-duty applications.

Refer to the Vehicle Specific Installation document for more information.
$17.42 $0.00
Non-Core HRN-CS14T2 14-pin T-harness for heavy-duty applications. For use w
ith vehicles with an RP1226 diagnostic connection. $29.04 $0.00 Non-Core HRN-CT20T1 Custom harness for Tesla Model 3 vehicles. $21.78 $0.00 Non-Core HRN-CT20T11 Custom harness for Tesla Model 3 vehicles. $21.78 $0.00 Non-Core HRN-CT26T1 Custom harness for Tesla Model Y. $17.16 $0.00 Non-Core HRN-CW08K4
Custom 8-wire harness kit for vehicles with no supported connectors. Requires HRN-CM24Y1. The custom kit
contains the harness and a fuse kit.
$14.52 $0.00
Non-Core HRN-DC14T1 14-pin harness for CAT vehicles $65.34 $0.00 Non-Core HRN-DS02S8 Omni T - Harness compatible with IOX-WRKS 13.20 $0.00 Non-Core HRN-DS02Y8 Advantage+ T-Harness compatible with IOX-WRKS 19.20 $0.00 Non-Core HRN-DS09S4 9-pin straight harness for heavy-duty Deutsch connector installations in North America. $17.42 $0.00
Non-Core HRN-EA16S1 Diagnostic connector for European markets, primarily for the DAF Euro 3 — up to 2006. $65.34 $0.00
Non-Core HRN-EE14S1 Diagnostic connector for Mercedes vehicles — used on older generation medium-duty trucks and buses. $65.34 $0.00 Non-Core HRN-ES12S1 European interface harness for generic vehicles with FMS. $17.42 $0.00
Non-Core HRN-RC12T2 12-pin Komatsu-specific harness for GO RUGGED device. $52.80 $0.00
Non-Core HRN-RD04S1 Polaris interface harness for the GO RUGGED device. $21.12 $0.00 Non-Core HRN-RS12K1
Battery disconnect bypass harness for GO RUGGED. For
use on any vehicle with a positive battery terminal
disconnect switch. This kit contains the harness and a
fuse kit.
$28.38 $0.00
Non-Core HRN-RW04K4
Differential harness used for negative battery disconnect / oil pressure switch / negative output ignition for the GO RUGGED device. Required for ground service
equipment.
$10.56 $0.00

Contact Line Item #
(CLIN) SKU # / Item # Item Description Per Unit Per Month Non-Core HRN-RW07T1 Tri-pin connector harness for vehicles without diagnostic ports (off-road vehicles only). Requires a GO RUGGED. $26.40 $0.00 Non-Core HRN-RW08K1 8-wire harness kit for GO RUGGED. The kit contains the har
ness and a fuse kit. $27.32 $0.00
Non-Core HRN-RX06S4 6-way IOX harness for GO RUGGED to provide digital auxiliary support.
$14.52 $0.00
Non-Core HRN-RZ04S4
Ford EDI TUG engine interface harness for the GO
RUGGED device. Required for ground service
equipment.
$15.84 $0.00
Non-Core HRN-RZ04T4
Kubota gas engine interface harness for the GO
RUGGED device. Required for ground service
equipment.
$21.52 $0.00
Non-Core HRN-UD03S6 6 ft extension cable to be used with IOX-RS232D. $10.16 $0.00 Non-Core HRN-UD03S7 8 ft extension cable to be used with IOX-RS232D. $10.16 $0.00 Non-Core HRN-UD03S8 10 ft extension cable to be used with IOX-RS232D. $13.20 $0.00 Non-Core HRN-UD03S9 14 ft extension cable to be used with IOX-RS232D. $13.20 $0.00 Non-Core HRN-UP21Y2 European interface harness for Mercedes Sprinters with PSM.
$11.62 $0.00
Non-Core IOX-ALERT Input/output expander to send an alert message to MyGeotab.
$36.30 $0.00
Non-Core HRN-IOXEXT
Extension cable that connects IOX hardware on one end,
and the GO device on the other to prevent interference
and minimize obstruction. Can also be used to connect
two IOX devices. Cable is 2 meters in length.
$10.16 $0.00
Non-Core IOX-ANALOG
Input/output expander Add-On for GO devices to support
analog auxiliary input. [BETA]
$50.82 $0.00
Non-Core IOX-AUXM IOX Add-On for GO devices for auxillary support $42.11 $0.00 Non-Core IOX-BT
Input/output expander with Bluetooth® low energy for GO devices — supports proximity beacons with a public MAC
address and select sensor-enabled beacons.
$56.63 $0.00
Non-Core IOX-BUZZ Input/output expander for an external buzzer or beeper. $56.63 $0.00 Non-Core IOX-CAN Input/output expander for CAN integrations (i.e. Mobileye, Valor).
$56.63 $0.00
Non-Core IOX-NFCREADERA Input/output expander for driver identification — includes tag reader only.
$65.34 $0.00
Non-Core IOX-OUTPUTM Input/output expander for GO devices to control a relay. $36.30 $0.00 Non-Core IOX-RS232D Input/output expander for RS232 support — 3 pin Delphi connector.
$50.82 $0.00
Non-Core IOX-RS232F Input/output expander for RS232 support — female connector.
$50.82 $0.00
Non-Core IOX-RS232M Input/output expander for RS232 support — male connector.
$50.82 $0.00
Non-Core IOX-USB
Input/output expander to allow two-way data transfer and charge external devices — uses female USB type-A
connector.
$50.82 $0.00
Non-Core SPR-ALDLSHUNT Shunt for GO7, or newer devices with short PIN. $1.32 $0.00 Non-Core SPR-BSFBKT Bracket required for 2015 Ford F-150, Ford Fusion, and Ford Mondeo vehicles.
$1.32 $0.00

Contact Line Item #
(CLIN) SKU # / Item # Item Description Per Unit Per Month Non-Core SPR-INSTALLBAG
Mounting bracket and material for GO devices — includes two cable (zip) ties, two screws, and double-sided tape for installation purposes.
$3.96 $0.00
Non-Core SPR-MKTGOSHELL GO housing only. Used for marketing purposes. $3.96 $0.00 Non-Core SPR-NFCBRACKET
Mounting bracket and holder for IOX-NFCREADER.

Includes 2 screws and double-sided tape for the bracket for installation purposes.
$3.30 $0.00
Non-Core SPR-RELAYKIT Driver ID relay kit. Requires a Geotab Authorized Installer or licensed automotive electrician or mechanic. $26.40 $0.00 Citizen Insights Solution
Non-Core MKT-FEE-CITIZENS1 Citizen Insights Monthly Fee (Population up to 50k) - per database per month subscription. $0.00 $487.50
Non-Core MKT-FEE-CITIZENS2 Citizen Insights Monthly Fee (Population 50k - 100k) - per database per month subscription. $0.00 $920.83
Non-Core MKT-FEE-CITIZENS3 Citizen Insights Monthly Fee (Population 100k - 500k) - per database per month subscription. $0.00 $1,570.83
Non-Core MKT-FEE-CITIZENS4 Citizen Insights Monthly Fee (Population 500k - 1m) - per database per month subscription. $0.00 $2,220.83
Non-Core MKT-FEE-CITIZENS5 Citizen Insights Monthly Fee (Population >1m) - per database per month subscription. $0.00 $2,870.83
Data Services
Non-Core FEE-ITS
Aggregate telemetry data providing transportation insights made available through the Geotab UI (User Interface) or APIs (Application Programming Interfaces). A statewide
subscription with unlimited state agency user access is capped at $50K/month, however local municipalities and
agencies can purchase refined geographies throughout
the state for a reduced cost dependent upon the size of the population.
$0.00 $50,000.00
End of Sheet

Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
1 General Requirements
A. Contractor shall participate in the California Bureau of Automotive Repairs Continuous Testing Program (BAR CTP) development. Contractor must maintain participation for the duration of the contract including approved extension period(s) and transmit necessary data for program compliance.

B. All equipment delivered will be tested to ensure it is operable and free from any defects or damage and is fully operational prior to shipment.

C. The Contractor will furnish upgraded equipment with improved technology, including OEM technology, at the request of the ordering agency. However, any hardware change must be pre-approved by the ordering agency. If it is determined that upgraded equipment is to replace existing equipment, the ordering agency and the Contractor will develop an agreed upon implementation plan that will include a systematic process to ensure a smooth transition occurs. The transition plan timeline will be based upon the Agencies’ staffing levels, operational needs, and training requirements.

D. All required data points for the Enterprise-Level Web Based Data Application (Application) and reporting, will be tied to the VIN or other Agency specific unique identifier (such as asset ID) and not the GPS device serial number. This will ensure no data loss if the device needs to be replaced in an asset.

E. If an asset is sold or otherwise removed from the Agency fleet, a device deactivation process will be established. Data related to the inactive fleet asset will not be lost or archived, but available in the Application with all reporting functionality. Device re-use, where applicable, is required unless the device is defective or malfunctioning.

F. The GPS device and On-Board Diagnostic II (OBD II) link connector device will be the latest and most technically advanced model available from the Contractor.

Contractor shall provide a product generation history upon request any time during the contract period.

G. Contractor shall agree to establish reoccurring meetings with the ordering agency to discuss any issues with the Application, and deliverables and remedies.

H. The Application, Contractor Owned Storage Data Bases (data warehouse), and Program Interface (PI) will be Software as a Service (SaaS). All terms and conditions shall be compliant with State Model Cloud Computing Service Special Provisions (Software as a Service).

I. The solution shall enable role based access control that demonstrates compliance of least privilege and address segregation of duties compliance.

Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
2 Asset Categories Defined
Products shall be installed systems into the following asset categories, and be compatible with the web based data application.

Light Duty Vehicles (Category 1)
Light duty (LD) vehicles are defined as being powered by an internal combustion engine equipped with OBD II protocol diagnostics and diagnostic connector. If asset does not have OBD II capabilities, alternative harness configurations must be made. All available data from the asset will be collected via the OBD II or alternative, diagnostic connector and transmitted wirelessly to the Application. OBD II emissions data necessary to comply with the BAR CTP shall be transferred directly to BAR daily, or as required by program policy, guidelines, statute or regulation. LD assets include, but are not limited to:
• Sedans
• Pickups
• Motorcycles
Heavy Duty Vehicles (Category 2)
Heavy duty (HD) vehicles are defined as being powered by an internal combustion engine equipped with Communication Protocol (CAN-bus) diagnostics J1708 & J1939 CAN-bus and diagnostic connector. Construction, off road, and auxiliary engine equipped assets are included in this category. All available data from the asset will be collected via the CAN-bus connector, if equipped, and transmitted wirelessly to the Application. HD assets include, but are not limited to:
• Snow Plow Trucks
• Snow Blowers
• Paint Striper Trucks
• Personal Hoist Trucks
• Street Sweepers
• Mower Tractors
• Attenuator Trucks
Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
3 Zero or Low Emission Vehicles (Category 3)
Zero or Low Emission Vehicle (ZEV) assets may include light duty or heavy duty vehicles. Zero or Low Emission Vehicle assets may include hydrogen fuel cell vehicles, pure battery electric vehicles, plug-in hybrid electric vehicles and compressed natural gas (CNG) vehicles. All available data from the asset will be collected via the diagnostic connector and transmitted wirelessly to the Application. OBD II emissions data necessary to comply with the BAR CTP shall be transferred directly to BAR daily, or as required by program policy, guidelines, statute or regulation. Current fleet consists of, and devices shall be compatible with, but not limited to the list below. BAR CTP is applicable to any vehicle with an Internal Combustible Engine. The fleet will grow as technology grows and new vehicle offerings become available. • Chevrolet Volt
• Chevrolet Bolt
• Chevrolet Spark
• Ford C-Max
• Ford Focus
• Hyundai Tucson
• Hyundai Sonata
• Kia Soul
• Nissan Leaf
• Toyota Mirai
• Toyota Prius Plug-In
• Toyota Rav4 EV
• Sterling L8513
Non-Self Propelled Assets (Category 4)
Non-Self Propelled Assets (NSP) are not equipped with a means of propulsion or self- powered electrical system. Data will be collected via self-powered GPS device or if the asset has a standalone electrical system, the contractor shall provide for an alternative electrical power interface. Ordering agency will determine installation type. All data will be transmitted wirelessly to the Application. Non- self-propelled Fleet assets include, but are not limited to:
• Trailers
• Mobile Signs
Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
4 In-Asset Data Services Requirements
The data and hardware service will include hardware and data transfer services, data collection, data storage, reporting, diagnostic trouble code (DTC) and alerts. Application shall be capable of supporting an ordering agency’s fleet size potentially as large as fifteen-thousand (15,000) assets and twenty-five thousand (25,000) asset operators, depending on ordering agency’s fleet count. Data plans shall be unlimited for both Cellular and Satellite requirements.

The data and hardware service will also include overlay mapping and wireless data transmission services for assets in all regions of California and neighboring states.

Contractor shall provide a solution for areas without the ability to transmit data, in all areas of California and neighboring states.

Transmission of data from the in-asset hardware will be wireless and bidirectional to and from the Contractors and/or ordering agency’s data warehouse. Troubleshooting, such as firmware updates and device health checks, will be pushed to the in-asset hardware via the network. All wireless transmission and communications shall take place over secure and encrypted channels.

Contract service rates are only applicable to properly approved and installed devices actively sending complete data. The ordering agency reserves the right, and will be assigned rights, to activate or de-activate any device(s), at any time, via the Application and/or through Contractor’s customer service representative.

The data collection, storage, reporting, and alert service will be provided statewide, twenty-four (24) hours a day, seven (7) days a week, including all holidays. The State does not expect 100% uptime on the web application, but the level of service provided with this contract will include a twenty-four (24) hour notice for scheduled maintenance.

Maintenance should be scheduled outside normal business hours. Unanticipated downtime must be addressed within one (1) hour.

GPS Device and OBD II Link Software
The following data points at a minimum, will be collected by the Contractors device:
• Asset Usage information
o Location information by latitude and longitude and nearest address where available
o Date and time of travel
o Trip route
o Mileage of trips
o Dash odometer values at beginning and end of each trip o ECM engine operating hours
o Storage location
o Asset operator ID
Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
5 o Days of use
• Diagnostic Information
o Malfunction Indication Light (MIL)
o Diagnostic Trouble Codes
o Fluid levels
o Tire pressure monitoring
o Emissions monitor status
• Asset operator behavior
o Excessive idling
o Speeding
o Harsh braking
o Harsh acceleration
• Other
o Fuel Usage
o Green House Gas Emissions
o Low fuel
o Low charge
All aftermarket GPS devices must record location via trips through event-based data transmissions or pings, in latitude and longitude and nearest address where available.

In-Asset Data Requirements
Data Alert notices
For all connected device types, alerts shall include, but are not limited to, the following:
• Asset use via Geofencing
• Accident notification
• Rapid acceleration/deceleration
• Maintenance reminders such as oil change due, inspections due, etc. • Excessive idle and speeding events
• Low primary power supply and battery level trend reporting • Loss of primary power supply
• Odd hour activity as defined by ordering agency
Alerts may be sent via e-mail, short message services (SMS) or multimedia message services (MMS) and will be user definable via the Application based on user hierarchy.

Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
6 Data transfers and updates will be configurable as required by the ordering agency.

Available alert type will evolve with industry availability.

ZEV Specific Data Required
a. Fuel consumption
b. Electricity usage by asset (kWh)
c. Hydrogen usage in kilograms by asset.
d. Fuel consumption for plug-in gas hybrid asset
e. Percentage of miles driven on electricity for plugin hybrid asset f. Number of charging sessions per day, week, etc. per asset g. Average mileage for hybrid electric Hydrogen – if available h. For each charging session include the following:
i. Starting and Ending State of Charge (SOC)
ii. Total length of charging event
iii. Event start and stop time
iv. Amount paid per event transaction, if available
v. Electricity consumed (Kwh)
vi. Type of charger (level one, level two, and DC fast charger) if available. vii. Location of event
i. Average starting and ending charging event SOC for each asset – if available j. Average length of charging session (for each asset and/or the entire fleet) within any report time span– if available
k. Kilowatt hour consumption while charging (per charging session) Device Storage
Devices will store data without loss, for a minimum of forty-five (45) days at maximum data gathering rate. When assets are operating in an area of no service, they will store data and transmit stored data when coverage is available. When device storage has reached capacity the device will overwrite stored data beginning with the oldest data and progressing forward. Devices that reach capacity shall not “lock up” requiring a hard restart effectively erasing any stored data.

Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
7 In-Asset Hardware Requirements
A. All aftermarket GPS devices installed at any time by the Contractor will be of the most current available technology capable of communicating with OBD II or CAN- bus protocols to effectively process GPS, diagnostic, and sensor (AVL) data.

Devices will transmit all data via wireless data transmission service(s) to the Contractor’s and/or ordering agency’s data warehouse server(s). Data transmission and communication shall take place over secure and encrypted channels.

B. All aftermarket GPS devices will be installed utilizing industry standard “Y” cabling sized appropriately for electrical load and shielded to prevent interference during operation and data transfer. “Y” cables shall connect directly to OEM installed OBD II or CAN-bus diagnostic port connectors. In the absence of an OEM installed diagnostic connector, a 3 wire connection is acceptable to supply platform voltage, ground, and ignition (key on) signal. All installed devices connected to the OBD II diagnostic port or CAN-bus diagnostic port will “step aside” electronically when diagnostic equipment is attached allowing diagnostic data to pass freely via the OBD II or CAN-bus, as applicable, while performing diagnostic work. This “step aside” function will be accomplished automatically and will not require physically unplugging the telemetry device.

C. Each selected asset will be equipped with the most current Radio-Frequency Identification (RFID) or equivalent proximity (non contact) technology to identify asset operators and will have an audible asset operator alarm alerting the asset operator to register their ID if not accomplished within thirty (30) seconds of key on event. Device must be in the form of a proximity or quick identifier. Device firmware will be configured to request the asset operator ID within ten (10) seconds of key on event. The asset operator ID interface device will be mounted in an accessible location for easy use and will not impair the asset operator’s vision, cause a safety hazard to any occupant, or interfere with any OEM systems. Asset operator identity including the specific personnel ID number will be viewable only in the Application or through reports for defined user hierarchical roles. All aftermarket hardware will be of robust construction capable of withstanding off-road operating conditions (including but are not limited to, unusual shaking, vibration, extreme temperatures (-25 F to 150 F), dust, and noise).

D. All aftermarket GPS devices installed at any time by the Contractor will be the most current available technology capable and will communicate with OBD II or CAN-bus control systems as appropriate, process telemetry and diagnostic data, including but not limited to, live asset instrument display (dash) odometer and/or dash hour-meter reading and emission control system information. In order to provide proper GPS device functionality, reporting capabilities, data integrity, and effective GPS device communication with onboard asset systems and data transmission network(s), device firmware will be updated regularly to match evolving asset control protocol and communication technology advancements and configured to eliminate Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
8 interference with asset systems communication. If, during the contract period, technology evolves and devices update generationally, the contractor will make devices, installation services or OEM technology available for ordering agency to procure.

E. No component will cause harmful interference with, nor be adversely affected by mobile shortwave radio receivers or transmitters. The Contractor will supply and install any shielding or noise suppression equipment required to prevent transmission or receipt of harmful interference. As required by Part 15 of the Federal Communications Commission (FCC) Rules, a label will be placed in a conspicuous location on the main control unit that states the following: “This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation." This section applies to devices, connection harnesses, and any peripheral/associated equipment installed.

F. Health Check
 Devices that have not reported via a key-on event within twenty-three (23) hours will “wake up” automatically and report location, condition, and battery voltage (internal and supplied).
 The Application may query all devices daily to determine “Health” as an alternate method.
 Supplied battery voltage trend analysis will be conducted each week on all installed and activated devices to preempt non-reporting devices. Contractor will notify ordering agency authorized personnel of assets identified in the analysis as suspect by supplying asset ID, device serial number, last reported location of asset trend analysis, and current supplied battery voltage.

G. All aftermarket GPS devices for powered devices will be report, at a minimum, live asset dash odometer and/or dash hour-meter reading, Asset ID, battery voltage (internal and supplied), position information in latitude and longitude (per ping rate or event) from key on to key off, engine RPM information, asset operator ID, date and time of travel, speed, and any additional parameters available in industry as requested by ordering agency. Devices installed on non-self-propelled assets will report, at a minimum, Asset ID, internal battery charge level in volts, position information in latitude and longitude, and date of position information change.

H. All GPS devices will obtain dash odometer and/or dash hour-meter values directly from the onboard computer data stream. If the dash odometer/hour-meter Parameter in Display (PID) is not available in the data stream, the data will be identified and supplied from the manufacturer data stream. When the dash odometer and/or Dash hour-meter PID is/are not available in any onboard data stream, any applied meter calculation algorithms will be calibrated within one hundred (100) miles for Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
9 odometers and fifty (50) hours for hour-meters, or less per six (6) month time period.

Manual adjustments of meter information from the calculations mentioned above will be updated annually by the Contractor in the Application. Contractor will supply an annual certification of accuracy of odometers and hour-meters to ordering agency.

I. All GPS devices must provide usage and movement information for assets travelling at speeds slower than that of normal motorized assets (equal to or greater than one (1) mile per hour), including non-passenger assets.

J. All GPS devices will be configured to operate, report, and communicate within a primary voltage range of 6vdc (volts direct current) – 36vdc as supplied by each individual asset platform. No voltage converter or reducers will be allowed.

K. Additional devices, components and hardware will be available for purchase by each ordering agency, to avoid downtime and ensure new assets have GPS installed with little delay. Cost for surplus devices and equipment will not exceed the initial Contract quoted price.

L. Each GPS device must incorporate input/output ports to accommodate asset operator ID method, alert buzzer for asset operator ID, and two (2) additional port for potential expansion.

M. Compliant with Federal Motor Carrier Standards (FMCS) regulations for collecting and reporting Daily Vehicle Inspection Reports (DVIR) and Electronic Logging Device (ELD), current at the time of bid.

Non-Self-Propelled (Category 4)
Selected assets that do not have an electrical system will be equipped with GPS devices powered by an internal rechargeable battery. Devices shall be capable of providing utilization information such as, but not limited to, hours of use, days of use, distance travelled, and location. Devices may be equipped with solar panels to facilitate charging of internal battery. If solar is not an option, contractor must provide alternative means of battery charging. For trailer applications the device will be connected to the tow asset power supply when the trailer cord is connected and will use this power supply to charge the internal battery and power the device.

Selected assets that have mounted powered equipment will be equipped with the asset operator ID option. Usage data, including but not limited to, days and hours of use, will be provided. Data points reported/required are specific to ordering agency operational needs will be determined by Contractor and ordering agency during the consulting period.

Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
10 Automated Vehicle Location (AVL)
Contractor shall provide AVL options for Heavy Duty assets and other assets as needed. AVL shall provide real time data collection, control, data analysis and reporting as described below:
• Must be in compliance with state and federal asset operator reporting requirements
• Collect real-time data necessary to support cost savings for winter maintenance compatible with communication protocols such as Clear Roads “CR 14-04 Plug and Play” or equivalent.
• Automate the collection and reporting of highway maintenance activities • Provide video feed of winter maintenance activities
• Real time tracking of assets for highway incident response and winter operations • Achieve a ROI that at a minimum sustains the use of a telematics program

The Contractor will provide all equipment, service and labor to collect the data necessary to assess the current conditions associated with each of the objectives listed above.

AVL Program and Services shall meet the following requirements:
• Compatibility with a wide variety of light duty and heavy duty vehicles • All cellular and GPS antennas shall be internal to the unit • Contain serial ports for Power Take Off (PTO) inputs
• Contain battery power for unpowered assets or a rechargeable solution • Alternate communications modem, i.e. satellite modem, for areas with limited cell service
• Provide real-time PTO tracking, service and detailed reporting and alerts, including:
o Spreader operation
o Brine control
o Material flow
o Plow operation
o Wiper operation
o Forward and rear facing video feeds
o Warning lamp operation
o Current weather conditions, including road surface temp and pavement conditions
• Ability to provide real-time asset control, detailed reporting and alerts, including:
o ELD (www.fmcsa.dot.gov/hours-service/elds/electronic-logging-devices) o Daily Vehicle Inspection Records (DVIR)
o Video capability for reporting out of service items
Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
11 o PTO work time
• Compliance with FMCS regulations for DVIR and ELD current at the time of bid • Ability to interface with Asset Works Fleet Anywhere (FA) and Hansen Integrated Maintenance Management Systems (IMMS) to collect/input the following data:
o DVIR data (FA and IMMS)
o Out of service report data (FA and IMMS)
o Subsystems and PTO data (FA and IMMS)
o Component data (FA and IMMS)
o ELD asset operator ID, duty status and hours of service (IMMS) o Material data (IMMS)
o Highway Maintenance Reports (IMMS)
• AVL Software Requirements:
o Provides web based program access that requires no software installation to state computers
o Provides continual program updates through the web without service interruption
o Provides the administrative ability to include unlimited users, unlimited grouping hierarchy, unlimited geo-fences, and methods to group assets outside of the normal grouping hierarchy
Data Storage Services
A. The Contractor will provide a secure confidential Data Warehouse, and help desk facility with an uninterruptible power source, firewall protections, and a backup disaster recovery plan.

B. The Data Warehouse will operate twenty-four (24) hours a day, seven (7) days a week, including holidays. The Contractor must ensure that all data, data transmissions, and data storage is kept secure and confidential. The State does not expect 100% uptime on the Data Services, but the level of service provided with this contract will include a twenty-four (24)-hour notice for scheduled maintenance and must be communicated to the ordering agency at least twenty-four (24) hours prior. Maintenance should be scheduled outside normal business hours.

Unanticipated downtime must be addressed within one (1) hour.

C. The Data Warehouse will have a backup power supply to maintain continuous operations in the event of utility power failures. The service center will have duplicate computers for redundancy, with the ability to, at a minimum, permit restoration of data collection and user monitoring services within twenty-four hours after computer failure.

Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
12 D. The Data Warehouse will have duplicate data storage devices with automated fail- over and automatic re-establishment of the duplicate databases upon replacement of the failed storage device.

E. The Contractor will have a written Emergency Disaster Recovery Plan at the start of the contract. The associated system and equipment will provide support in case of failures in power, telephone system, data networking equipment at its host site to the user-level equipment provided by the Contractor, due to the following but not limited to, all natural or man-made disasters including flood or fire at the data storage and reporting center. A written Emergency Disaster Recovery Plan shall be provided at time of bid submission.

F. All data produced will be the property of ordering agency and will be available for retrieval twenty-four (24) hours a day, seven (7) days a week, including holidays for a minimum of two (2) rolling years. The overwrite rate will be one (1) month and begin with the oldest data first. Data will be retained for a minimum of two (2) rolling years before overwrite (overwrite rate will be one (1) month), archiving, or deletion with the option for ordering agency to download the data prior to overwrite, archiving, or deletion. The download will be available in Excel, Comma Separated Value, or other agreed upon form.

G. The data will be stored in and queried from a stable, relational database. All data corrections will reflect across the entire database system. All data must be encrypted at rest using Transparent Data Encryption (TDE) or like technology.

H. Data points as defined during the implementation process between the Contractor and ordering agency will integrate with Fleet Management Software/Programs in use by ordering agency via PI or equivalent means.

I. Ordering agency will regularly batch or import new data into, or update data in the Contractor database. This will include a batch in or import geofence information or as a regular update batch on the asset hierarchy. This will reduce the time otherwise needed to manually enter or update data and reduce the potential for errors in the data. Updates can be completed by ordering agency or by the Contractor. Proof of successful batch or update completion is required if completed by Contractor and will be provided to the ordering agency.

J. During the implementation of the project the Contractor will work with ordering agency to create a Data Mapping Specification to ensure the ability to bilaterally move data from an ordering agency system to the Contractor system.

K. All data collected by Contractor is owned by the ordering agency. Any use of, or change to, ordering agency data must be approved by the ordering agency, in writing prior to use of, or change to ordering agency data.

Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
13 L. The Data Warehouse will have bidirectional secure and encrypted communication with the Contractor Application portal.

M. Ordering agency shall have the option to direct data to multiple alternative “cloud” or data warehouses instead of, or in addition to, the Contractor’s database Enterprise-Level Web Based Data Application
A. The Application will allow state personnel to access securely the asset data stored in the Data Warehouse. The Application will provide pre-configured, customizable, viewable, printable and downloadable reports as described in, and has the capability of configuring and sending SMS, MMS or email alerts to users defined from within the Application, for each user. Data will be collected every one (1) second and transmitted directly to the Application of each ordering agency via cloud-based PI.

B. The Contractor will offer this service in such a manner that the ordering agency has no responsibility for the database, the Application software, or the technical infrastructure and associated processes and procedures. Access to the Application and the underlying database will be provided through the web will be secure, encrypted and role-based.

C. The Contractor will provide an internet secure link to ordering agency to the Contractor’s Application and server with all data processing functions occurring solely on the Contractor’s servers.

D. The Application will not require installation of contractor provided software or applications on state-owned computers.

E. The Contractor will notify the ordering agency by phone and/or email thirty (30) calendar days prior to implementing Application system changes. Sixty (60) calendar day notice is required for database structure changes. All changes must be tested for functionality prior to release. All data will be backed-up prior to release of any changes. At least one (1) prior version of the backed up data should be available, tested and ready in the event a roll back is required.

F. The Application will provide the ability to overlay map an asset’s location throughout the day and provide viewable, printable, and downloadable reports for each data type collected or calculated. The mapping overlay will be a seamless route tracking log of the fleet asset movement during the given time parameters. These reports will be customizable by authorized ordering agency via the Application interface.

G. The Application UI map should be updated with the current vehicles location within thirty (30) seconds of vehicle movement
H. Due to possible data drift for calculated odometer and hour-meter readings, the Application will accept odometer and hour-meter corrections for all platforms. Any odometer or hour-meter corrections entered will be actual dash odometer and dash Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
14 hour-meter readings and will overwrite and eliminate the previous value causing the Application to display and store odometer and/or hour-meter increases based on this new value and cascade backward replacing previous odometer and hour-meter values based on the corrected value for data continuity and integrity.

I. The Application will accommodate an unlimited user base with a minimum of one thousand (1,000) concurrent users per ordering agency account.

J. The Application will support user hierarchy (role-based) Application access levels based on user ID’s and passwords. All passwords must adhere with secure salted password hashing standards. Moreover, the solution must be configured to enable the agency to set a date for password changes if required. The Contractor will establish the initial ordering agency user accounts based on personnel information provided by the ordering agency during the consulting phase. The Contractor’s customer support will provide ongoing support for user hierarchy, report data entry, and report generation for the term of the contract. Parameters, included but not limited to the following, will be a one click yes/no adjustment parameter for each classification/user and shall be standalone (not group dependent):
• View Data – Current Location
• View Data/Run Reports – Historical Location
• View Data – Asset Diagnostics
• View Data – Asset Operator
• Run Reports – Asset Diagnostics
• Manage Users
• Manage Groups
• Register/Edit Assets
• Edit Odometer/ECM engine hours
• Manage Geofences
• Manage Scheduled Reports
• Manage Alerts
• Run Device Reports
• View All Users
• Manage Asset Operators
• Manage Asset Operator ID Key Assignments
• Manage Asset Operator Schedules
• View Analytics Dashboard
• View Asset Operator Behavior Dashboard
• Show Asset Operator Information
• Public Geofence Creation
K. User hierarchy templates will be available, customizable, and one (1) click or equivalent, if approved by ordering agency and assignable to speed the process of establishing user rights. Initial templates will be created by the Contractor based on the rights hierarchy provided by the ordering agency. Authorized personnel will have Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
15 rights to create, edit, and assign custom rights and edit the templates mentioned above on an as needed basis.

L. Provisions to mask certain data points, such as operator and location, will be available based on user hierarchy.

M. Each ordering agency will supply a list of authorized personnel to the Contractor during project implementation process. The authorized personnel will have access to the Application twenty-four (24) hours a day, seven (7) days per week, including holidays. Personnel changes will be made as needed by each ordering agency through the administrator account by e-mail or by phone request to Contractor. The State does not expect 100% uptime on the web application, but the level of service provided with this contract will include a twenty-four (24) hour notice for scheduled maintenance. Maintenance should be scheduled outside normal business hours.

Unanticipated downtime must be addressed within one (1) hour.

N. The Application will allow for unlimited location pings or event based data transmission for each asset (with key on or off) twenty-four (24) hours a day, seven (7) days a week, including all holidays. The State does not expect 100% uptime on the web application, but the level of service provided with this contract will include a twenty-four (24) hour notice for scheduled maintenance. Maintenance should be scheduled outside normal business hours. Unanticipated downtime must be addressed within one (1) hour.

O. The Application will have acceptable processing performance for mapping and tracking data. Acceptable is defined as a response time of between three to four (3- 4) seconds for standard and ten (10) seconds to run complex process and content availability of 99.9 percent of the time.

P. The Contractor will provide the ability to download or export all data directly from the Application.

Q. The Application will allow users to access the application over a Secure Socket Layer connection with 256-bit encryption or equivalent utilizing Microsoft Internet Explorer 11 or higher, Mozilla Firefox, or Google Chrome web browsers.

R. The overlay maps will work on all computers with Windows 7 or later, with at least 2GB of RAM, and Microsoft Internet Explorer 11 or higher, Mozilla Firefox, or Google Chrome web browsers.

S. The Application will have the ability to geofence, both private and public. Any user created public geofences will be viewable to authorized personnel. Private geofences will be viewable to only that user account. When a user account is disabled, any geofences can be assigned to another account, or deleted by authorized personnel.

Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
16 T. The Application will have a scalable search functionality. The ordering agency will have access to search based on ordering agency defined hierarchies, asset identifiers (year, make, model, Vehicle Identification Number (VIN) or Asset ID). A wildcard search feature is required.

U. The Application database will be compatibly structured to allow seamless data transfer to the ordering agency’s servers at any time if deemed necessary by the ordering agency.

V. The Application will have real-time, secure bidirectional information transfer with the User Portal and Contractor Data Warehouse.

W. The Application will allow users to access the application utilizing Microsoft Internet Explorer 11 or higher, Mozilla Firefox, or Google Chrome web browsers.

X. The Application data transmission shall use Transport Layer Security (TLS) 1.2 and above.

Y. The Contractor shall patch operating software for vulnerability at a minimum every thirty (30) calendar days. Additionally, the vendor shall implement a process that recognizes zero day, critical and high vulnerabilities and must work with the agency to deploy the remediation/patching required with an expeditious manner to avoid possible risks to the agency’s information and information assets.

Z. All hardware shall have a bar code or QR label affixed. Prior to each installation all hardware data shall be scanned and logged. At a minimum, the following data shall be captured:
• Asset Identification number
• VIN
• Year/Make/Model
• Telemetry Harness Type and part number
• Telemetry/GPS device model and serial number
Web Application Reporting
The Application will provide or generate the reports described within this section, if the required data is available from each selected asset. Reports will provide real time information, as needed. Reports will be available in the Application for a minimum of two (2) years. The reports will be provided at no additional cost. If reports include confidential, personally identifiable, or sensitive information, those reports must be labeled (Confidential). Information classification can be referenced in the SIMM5305-A section.

All reports will have minimum capabilities of being queried, sorted and filtered by any field contained in the report and by data parameters such as date or date range, asset IDs, hierarchy, asset operator, geofence activity, or other parameters as agreed upon by ordering agency.

Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
17 Reports will be readable on screen, printable and downloadable. Reports will be downloadable from the Application and be transmitted to the ordering agency via a scheduled email when report size allows, in any of the formats listed below. Zip file format or an option like dropbox will be used when emailing report(s) or data, where possible. Where the data transmission exceeds the allowable size for emailing, even with Zip file format, a Secure File Sharing process will be created. The Application will also have an ad hoc reporting feature, which allows for creation of reports that can be one time reports or become a regularly generated report. Available file types will include Excel (2013 or newer), Portable Document Format (.PDF), text comma delimitated (.txt), Comma Separated Values (.CSV), and Hypertext Markup Language (HTML) at a minimum. Report(s) will be subject to approval by the ordering agency.

Overlay Mapping Analysis
• Asset’s location will be tracked and its travel plotted with no gaps between reporting points including directional arrows at reporting points on current maps. Travel will be depicted in lines corresponding to traveled route on up to date maps. Route will correspond to roadway traveled.
• The Contractor is responsible for identifying gaps in data. All gaps in data will be investigated and acted upon by the Contractor to minimize impact to the ordering agency. The Contractor will report to the ordering agency all data gap instances and proposed solutions including time lines to correct the cause. If the cause is not related to hardware malfunction, data transmission coverage issue, or installation fault, the Contractor will provide a detailed report of actionable findings to the ordering agency. Reporting will occur within one (1) week of gap occurrence, in writing. Acceptable formats are .PDF, .txt, e-mail, or Word (.doc). • Mapping will plot and provide latitude and longitude coordinates and nearest address if available. The pinged asset location or event based data transmission should take no longer than thirty (30) seconds to be received via Application overlay map. The ping or event based data transmission will locate the asset regardless of ignition status.
• Overlay maps will be easy to navigate for an accurate depiction of the assets daily movements. Easy navigation means web users are able to easily find and identify daily movements of assets in a consistent manner.
• Overlay maps will load within a ten (10) second timeframe. • Overlay maps and asset location will be updated within thirty (30) seconds when a device condition/health check is requested via the application portal. • Overlay mapping will be scalable to display individual assets up to and including a nationwide view.

Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
18 • Mapping will include selectable views allowing District, County, Region, and Zip Code boundaries to be added individually or in groups overlaid on the map display.

Asset activity associated with these boundaries will be accessible in the Application and in report generation.

Application Generated Reports
The Application will generate the following pre-built (canned) reports through the secure internet site. All canned data will be available through the Application. All canned reports will be scalable, at a minimum, by:
• Asset(s) ID
• Asset operator name(s) and ID number(s)
• GPS device type and serial number
• Asset(s) odometer value
• Asset(s) summed mileage
• Alerts
• Geofence location(s)/violation(s)
• Ordering agency groups
• Ordering agency hierarchy
• VIN
• Asset year
• Asset manufacturer
• Asset model
• Asset fuel type
• Ordering agency defined regions, or
• Ordering agency assigned asset attributes
Equipment Report
The Application will provide an on demand report of all assigned Asset (in use). The report will include at a minimum:
• Asset ID
• Ordering Agency hierarchy
• Current dash odometer reading
• Asset operator name and ID number
• Asset year
• Asset make
• Asset model
• Contractor device serial number
• VIN
• Location latitude and longitude, nearest address where available and geofence information

Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
19 Equipment Alert Report
The Application will provide at a minimum the ability to generate an alert report queried by Asset ID and date parameters. This report will be available on demand or as a scheduled daily, weekly or monthly delivered report. Alerts may be sent via e-mail, SMS or MMS. Alert data will include, but not be limited to:
• Identifying the type and time of alert, example MIL commanded on (as applicable) • Excessive idling
• Speeding
• Off network
• Non-reporting unit
• Device disconnected
• Battery or supply voltage near lower threshold
• Diagnostic Trouble Code
• Geofence entrance or exit
• Unidentified operator
Automobile Log Report
The Application will provide a report with the following data points for each trip in report form within any time period where the data is accessible. This report will be available on demand or as a scheduled daily, weekly or monthly delivered report:
• Asset ID
• Asset operator name and ID number
• Ordering agency hierarchy
• Date and time of travel
• Begin trip dash odometer/dash hour-meter
• End trip dash odometer/dash hour-meter
• Trip mileage
• Engine hours
• Trip start location
o Latitude and Longitude
o Nearest address where available
o Geofence information
• Trip end location
o Latitude and Longitude
o Nearest address where available
o Geofence information
• Hyperlink to map for each location
• Overnight storage location for date of trip(s)

Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
20 Usage Summary Report
The Application will generate a total usage summary report within any time period where the data is accessible, for a little as a one-hour time period and up to a year, indicating actual number of assets used during the selected time period. This report will be available on demand or as a scheduled daily, weekly or monthly delivered report.

This report will be summed by Asset ID. This report will be detailed to reflect the:
• Asset ID
• Ordering agency hierarchy
• Days used
• Begin dash odometer/dash hour-meter value
• End dash odometer/dash hour-meter value
• Mileage and/or hours used
• Overnight storage location
• Start latitude and longitude
• End latitude and longitude
• Nearest Addresses where available
• Hyperlink to map for each location
• Any geofences the asset stopped within
• Fuel used for the time period
Activity Detail Report
This report will show all of the asset activity data listed below, and be adjustable to any time range as for a little as a one-hour time period and up to a year. This report will be available on demand or as a scheduled daily, weekly or monthly delivered report. ordering agency will have rights to pull up to one (1) month of time, in one request. This will be ping by ping (or event by event) for the time period requested. Map route tracking log will be available at a minimum for one (1) month in the Application portal and a minimum of two (2) years in the Application database. The report will provide, for each ping/event:
• Asset ID
• Asset operator name and ID number
• Ordering agency hierarchy
• Latitude and longitude location for each ping
• Asset hierarchy information
• Hyperlink to map for each location
• Nearest Addresses where available
• Date and time of each ping
• Asset operator ID for each ping
• Ignition Status for each ping
• Directional heading
• Average speed
Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
21 • Max speed
• Instantaneous speed
• Posted speed

Fleet Asset Management Report
The Fleet Asset Management Report will be provided on a monthly basis and include the following data for the previous month time period:
• Days used
• Ending dash odometer value
• Ending hour-meter value
• Asset ID
• Asset Operator ID
• year/make/model
• VIN
Speeding Violation Report
A Speeding Violation Report will be provided on a weekly basis. This report will show the raw data and data in graph form. The report will be available in .PDF and Excel.

Contractor must be willing to provide a subject matter expert to stand behind their data in a court of law if required. If required by an agency to provide a subject matter expert in a court of law, the applicable agency shall pay for any costs and expenses incurred by Contractor to satisfy the applicable agency's request. This report will include and be scalable by:
• Asset ID
• Asset operator name and ID number
• Ordering agency hierarchy
• Average speed
• Minimum speed
• Maximum speed
• Duration of speed
• Posted speed
• Latitude and longitude
• Hyperlink to map for each location
• Nearest address where available
• Ordering agency defined hierarchy
Overnight Storage Report
The Overnight Storage Report will be provided on a monthly basis and cover a one- month time period, but will also be available on demand and for any time period up to Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
22 one (1) year of data. This report will identify the overnight storage location for all assets and will include:
• Asset ID
• Asset operator name and ID number
• Ordering agency hierarchy
• Date
• Time
• Begin of day location latitude and longitude and nearest address where available) • End of day location (latitude and longitude and nearest address where available) • Hyperlink to map for begin and end locations
• Mileage traveled
• Engine hours for the day
Key Fob “Frequently Operated Button” Compliance Report (Asset Operator ID)
The Key Fob Compliance Report will be provided on a weekly basis, and on demand.

The ordering agency will also have rights to pull this report for any time period up to one (1) year. This report will provide, per trip, if an asset operator was assigned for the trip.

This report will show the raw data and the data in graph format acceptable to ordering agency.

Malfunction Indicator Lamp Report:

The Malfunction Indicator Lamp (MIL) report will be schedulable, on all applicable asset(s), and contain, at a minimum, the following data points:
• VIN
• Asset ID
• Ordering agency hierarchy
• License Number
• Year
• Make
• Model
• Fuel Type
• MIL status (on/off)
• Active DTC’s
• Monitor Status (complete/incomplete):
o Catalyst
o Fuel System
o Oxygen Sensor(s)
o Oxygen Sensor Heater(s)
o Secondary Air System
o Misfire
Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
23 o Comprehensive Component
o Exhaust Gas Recirculation System
o Evaporative System
o Heated Catalyst
The MIL report will have the following filters based on current BAR/CARB program requirements and regulations:
• Pass
• Failed
• Ineligible – Indicates assets not subject to BAR/CARB smog check • CTP – Indicates assets participating in BAR/CTP Program Custom Reporting Requirements
The Contractor agrees to work with ordering agency to meet the evolving reporting needs of ordering agency. Reports will be created as part of the Contract with no additional charges to ordering agency. Reports may be one-time reports, for a particular project or need, or regularly scheduled reports, delivered by e-mail when size allows, or available for download through the Application. All reports are scalable by the same parameters as the canned reports. All reports will include the ordering agency defined asset hierarchy. Ordering agency defined asset operator hierarchy will also be included whenever a report requires asset operator information.

Program Interface (PI)
A. The PI shall be capable of providing bidirectional, real-time information transfer between:
• The Application
• Ordering agency fleet management software
• ELD
• Ordering agency’s electric vehicle charger network
• Ordering agency bulk fuel network
• Ordering agency commercial fuel network
• The State of California’s, Employee Identity Software, per ordering agency.

The PI will provide one directional, real-time information to the BAR CTP, DGS Office of Fleet Asset Management (OFAM) Fleet Asset Management System (FAMS) and ordering agency ESRI software. At this time, BAR and ESRI are the only known working PI. Contractor must be able to work with agencies on additional PI. The Application information transfer will be seamless, undetectable to log in users, and will not require portal exit log out to execute. Information must be accessible to authorized fleet managers.

Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
24 B. Required data elements will be collected and an ability provided to integrate those data elements via free PIs into third-party application for reporting. Third-party application could include fleet asset management software, such as AssetWorks.

C. The PI will push available industry standard diagnostic information to the fleet management software, as required by the ordering agency.

D. The PI will push dash odometer, dash hour-meter, engine hour usage, days of use, overnight storage location, and other usage information to be determined, as needed to the ordering agency fleet management software.

E. The PI will pull asset information, such as hierarchy, year, make, model, VIN, license plate and other asset identifying information, as needed from the fleet management software.

F. Further data definitions, data mapping specifications, and Representational State Transfer Architecture (RESTful) services will be developed during the consulting period.

G. The Roadmap will also be developed during the consulting period and agreed upon by the Contractor and ordering agency. The Roadmap will include potential changes in ordering agency data needs, fleet management software or need for other changes to the data definitions or RESTful services.

H. The security and privacy of the PI will meet or exceed the security and privacy requirements of the Application.

I. The terms of service and service level for the PI will be established by a collaborative team comprised of Contractor, ordering agency, and ordering agency IT and will be drafted during the consulting phase by the Contractor in writing. The Contractor must obtain ordering agency, and ordering agency IT written approval prior to commencement.

J. Any licensing (interface, data, code) and any policies will be provided in writing by the Contractor. Contractor must obtain ordering agency, and ordering agency IT written approval prior to commencement.

K. A Changelog will be provided, in writing, to ordering agency. The Changelog will include records of requests for changes from ordering agency, new version released information, changes between versions, bugs found, bug solutions, patch data, project phases, and other changes as decided by ordering agency. The Changelog will include a minimum date of change, date of ordering agency notification, bugs or errors arising from changes, and other information as needed by ordering agency and Contractor Technical Lead.

L. The PI will be available twenty-four (24) hours a day, seven (7) days a week, including all holidays, unless notification is given twenty-four (24) hours in advance, for updates or upgrades to the PI. The updates or upgrades to PI should be Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
25 completed after regular business hours of 6 AM to 5 PM PT. The State does not expect 100% uptime, but the level of service provided with this contract will include a twenty-four (24)-hour notice for scheduled maintenance. Maintenance should be scheduled outside normal business hours. Unanticipated downtime must be addressed within one (1) hour.

M. Training will be provided to designated ordering agency staff for use of the PI.

N. The PI will be supported at no additional cost to the ordering agencies, as any other service in the contract.

O. The Contractor shall patch operating software for vulnerability, at a minimum, every thirty (30) calendar days.

Security
The minimum standards for security are listed below:

A. The Contractor will have a written risk management process for data loss and data breach of servers, web application, PI, devices, or asset through devices after the implementation meeting with the ordering agency.

B. Data Warehouse security processes, firewalls, and communication encryption will be provided in writing after the implementation meeting with the ordering agency.

C. In the event of a breach, the Contractor will disclose as required by the California Civil Code 1798.29, Section 1, Section 1.5, and Section 2.

D. The Contractor will comply with Advanced Encryption Standard 256 (AES 256) or greater for data transmissions, including ordering agency-to-server, server-to-server communication, as well as any data transfer between core systems and third party systems wired or wireless. Unencrypted communication is permissible within a protected authorized boundary, for example, internal server-to-server communications within a protected Amazon Web Services (AWS) Virtual Private Cloud (VPC).

E. The physical data centers will only allow access to authorized employees.

F. The physical data centers will have back up power capable of sustaining data center power needs with the ability to, at a minimum, permit restoration of data collection and user monitoring services within twenty-four hours after power failure.

G. The Application will employ Secure File Transfer Protocol and Secure Hypertext Transfer Protocol.

H. Contractor will audit its own security policies and procedures at least yearly and update/upgrade as technology advances. Contractor shall provide a copy of the annual audit at no cost. The data contained in the annual report will be certified by the Contractor for accuracy.

Contract# 1-19-58-69 Technical Requirements Attachment B 1/24/2020
26 I. All data will be backed up daily. All data backups will be restored and tested annually to ensure that the backups’ data integrity is preserved. The vendor must coordinate with the agency the test validation and provide the results of the validated restore.

J. The system shall be compliant with State Model: Cloud Computing Special Provisions for Software as a Service (SaaS)
The asset data shall be securely encrypted during transmission from the embedded or aftermarket device and transmitted via cellular and satellite network, or combination of data transmission services to a Contractor and/or ordering agency’s owned data warehouse.

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Governor Gavin Newsom

Attachment D

State of California Contract 1-19-58-69 for Telemetry/GPS Systems

Multi-Streaming Services Terms and Conditions

Multi-streaming services allow data from a device to be streamed to the primary database of Geotab USA, Inc. (“ Contractor”) and to one or more secondary databases (each a “ Secondary Database”) simultaneously. By ordering multi -streaming services listed in the electronic catalog described in Section

3.8 of State of California Contract 1-19-58-69 for Telemetry/GPS systems (the “Contract”) from Contractor, the State of California (the “State”) or a California or other local government agency that has subscribed to certain services available under the Contract (an “ Ordering Agency”) may request that data be streamed to one or more Secondary Databases maintained by the Contractor.

To ensure that the Contractor can comply with applicable laws, the State and each Ordering Agency, as applicable, must only use multi -streaming services if they agree to be bound by the following representations, warranties, acknowledgements, covenants, conditions and restrictions:

1. For the purpose of these multi -streaming services terms and conditions, “business purpose” , “collection”, “device”, “personal information” , “processing”, “sell”, and “third party” shall have the meanings ascribed to them under the California Consumer Privacy Act of 2018 or any successor or superseding legislation (“CCPA”).

2. In connection with the collection or processing of personal information by the State or any Ordering Agency, (i) such collection and processing must be for a business purpose; and (ii) the State or Ordering Agency must not sell any personal information to any third party.

3. The State or O rdering Agency represents, warrants and covenants to the Contractor, its affiliates and their respective licensors that:

(a) in connection with the collection or processing of personal information by the State or Ordering Agency, the State or Ordering Agency will provide all notices necessary in connection with the collection and processing of personal information by the State, the Ordering Agency, the Contractor, and the Contractor’s subcontractors, including streaming that personal information to each applicable Secondary Database;
(b) the State or Ordering Agency will obtain all consents, permissions, and instructions necessary for streaming personal information or personal data to each applicable Secondary Database; (c) the State or Ordering Agency will have an appropriate privacy program in place, including without limitation reasonable security procedures and practices, and will comply with such program; and
(d) the State or Ordering Agency will be responsible and liable for providing accurate and complete device information and Secondary Database information for the purposes of enabling and disabling each data stream to or from each Secondary Database.

4. The State or Ordering Agency acknowledges and agrees that Contractor, its affiliates and their respective licensors will rely upon such representations, warranties , acknowledgements, covenants, conditions and restrictions in connection with the provision of multi-streaming services.

5. The State or Ordering Agency hereby releases and forever discharges, and will indemnify and hold harmless, the Contractor, its affiliates, its licensors, agents, and contractors, and their respective shareholders, directors, officers, employees and representatives , from and against any responsibility or liability in connection with a breach of such representations, warranties , acknowledgements, covenants, conditions or restrictions.

Attachment E – Device Installation
Contract 1-19-58-69, Device Installation

1. Scope
The purpose of this appendix is to include an additional installation method for the telemetry devices provided under Contract 1-19-58-69.

It does not alter any current contract requirements, terms, or conditions. The information contained herein defines the two (2) approved methods of installation for the telemetry device, the steps required for each method, and when each method may be utilized.

The first installation method is referred to as the primary method. The primary method of installation is the original installation method identified under Contract 1-19-58-69.

The second installation method is referred to as the secondary method.

The secondary method is the alternate method of installation that must be utilized until the primary installation method is approved by CARB in accordance with California Vehicle Code sections 27156 and 38391.

2. Primary Installation Method
The steps below reflect the installation process for the primary method of installation.
a. Remove the in-vehicle OBDII connector from its slot. b. Attach the female universal core connector (short end) of the Y harness to the appropriate adapter matching the required installation. c. Secure the adapter in place using the provided metal clips. d. Fasten the female universal core connector (short end) of the Y harness to the vehicle’s OBDII slot and secure in place using either screws or the plastic clips on the adapters.
e. Connect the GO device to the female universal core connector (long end) of the Y harness.
f. Connect the male OBDII harness connector to the vehicle's OBDII connector removed in Step 1.

3. Secondary Installation Method
The steps below reflect the installation process for the secondary method of installation.
a. Identify the location of the in-vehicle diagnostic connector. b. Fasten the female universal 16-pin connector (short end) of the Y harness to the vehicle’s OBDII slot.
c. Connect the GO device to the female universal 16-pin connector (long end) of the Y harness.
d. Securely mount the GO Device to the vehicle away from any obstructions using cable tie.
e. In order to utilize the HRN-GS16K2 Y harness as a straight harness, cable tie the Core connector to the main cable thus eliminating the need to relocate the factory/OEM OBD II port.
f. OPTIONAL: If applicable, connect additional aftermarket equipment to the auxiliary female universal 16-pin connector (short end).