200 S. Anaheim Blvd.
Suite #356
Anaheim, CA 92805
Tel: (714) 765-4300
Fax: (714) 765-4630
www.anaheim.net
CITY COUNCIL AGENDA REPORT
City of Anaheim
OFFICE OF THE CITY ATTORNEY
DATE: APRIL 7, 2026
FROM: CITY ATTORNEY’S OFFICE
SUBJECT: AUTHORIZE AWARD OF CONTRACT TO AXON
ENTERPRISES, INC. FOR A LEGAL CASE MANAGEMENT
SYSTEM FOR THE CITY ATTORNEY’S OFFICE
ATTACHMENT (Y/N): YES ITEM # 07
GOVERNMENT CODE § 84308 APPLIES: NO
RECOMMENDATION:
That the City Council, by Motion:
1) Award a contract for a legal case management system that will integrate existing applications and platforms used by the City Attorney’s Office to the successful bidder, Axon Enterprises, Inc., in the amount of $299,955, which includes an annual subscription fee of $27,000-$29,000 over the five-year term, a one-time implementation cost of $62,500, and fees for configuration, data migration, and training; and
2) Authorize the City Attorney, or designee, to execute the contract documents and any amendments to those documents that do not increase the contract amount.
DISCUSSION:
On July 17, 2025, the City Attorney’s Office advertised a Request for Proposals (“RFP”) #2025-RFP-0003-KB for a new Legal Case Management System (CMS) for the Department. The goal of the RFP was to identify and implement a comprehensive CMS that would serve as an integrated document and case management platform across the City Attorney’s Office. This system will consolidate multiple legacy and other software systems currently in use. By utilizing a single, unified platform, the City Attorney’s Office aims to enhance data-sharing capabilities, more efficiently manage litigation and transactional matters, streamline ongoing case/matter activities, and improve efficiency and collaboration.
The RFP outlined the general and mandatory functions needed for the new CMS, including the ability to create case/matter assignments and fillable templates, generate workflows, track case related documents, create alerts and reports to track litigation related deadlines, integrate role-based permissions and workflows, contain robust search capabilities, integrate with MS Office/Outlook, and receive and store electronic discovery.
Approve Agreement with Axon Enterprises, Inc. for City Attorney Legal Case Management System April 7, 2026
On August 18, 2025, eleven proposals were received and evaluated according to the criteria set forth in Council Policy 4.1. The evaluation involved ranking each proposal based on the following criteria:
The quality and completeness of the submitted proposal, including the availability of the proposed management team
Understanding of project objectives
Project approach and offering
Experience and expertise
Verifiable references
The competitiveness of the respondents’ proposed fees Selection criteria also included real-time demonstrations of the software from the four highest ranked respondents.
Based on the above criteria, the firms were ranked as follows:
Firm Ranking
Axon Enterprise, Inc. 1
Filevine, Inc. 2
P.S. Technologies, Inc. 3
Knovos, LLC 4
Axon Enterprise Inc. (“Axon”), which partnered with software developer Matrix Pointe Software, was the highest-ranked respondent based on its proposal submission, experience, software functionality, and background. Axon meets the RFP requirements and the product offered, MatrixCivil, was found to have the most comprehensive and user-friendly CMS available of the firms that submitted proposals. The product will allow the City Attorney’s Office to consolidate several software products/workflow systems used to run core operations.
The implementation of MatrixCivil software will enhance the Department’s operational efficiency and improve service delivery. It is a web-based, comprehensive case management system that meets City Attorney’s Office’s requirements for a configurable system that includes powerful file management and editing capabilities, robust reporting, and intuitive navigation. The MatrixCivil Suite allows law departments to store, access, monitor, manage, track, and report on Matters with reduced redundancy, increased efficiency, and decreased turnaround times. MatrixCivil is a scalable solution that will meet the evolving needs of the City Attorney’s Office. Existing applications in the City Attorney’s technology infrastructure can integrate and interface with the MatrixCivil software.
Approve Agreement with Axon Enterprises, Inc. for City Attorney Legal Case Management System April 7, 2026
The cost of the CMS is $299,955, which includes an annual subscription fee of $27,000-$29,000 over the five-year term, a one-time implementation cost of $62,500, and fees for configuration, data migration, and training. A more detailed description of the cost breakdown is set forth in the attached Quote and Sales Terms and Conditions.
IMPACT ON BUDGET:
Sufficient funds are available in the City Attorney Fiscal Year 2025/26 Budget for the one-time implementation expense and first year subscription cost. The City Attorney’s Office will incorporate funding for the remaining four years of the contract in its annual budget.
Respectfully submitted,
Robert Fabela
City Attorney
Attachment:
1. Quote and Sales Terms and Conditions