City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
FIRE SPRINKLERS
SIEMENS INDUSTRY, INC.
MASTER AGREEMENT
CONTRACT NUMBER MA 106-499037
BETWEEN
CITY OF ANAHEIM
AND
SIEMENS INDUSTRY, INC.
FOR
MONITORING, TESTING & INSPECTION OF ALARMS AND FIRE SPRINKLERS This Master Agreement MA 106-499037 for MONITORING, TESTING & INSPECTION OF ALARMS AND FIRE SPRINKLERS (hereinafter referred to as “Contract”) is made and entered into as of the date fully executed by and between the City of Anaheim, a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter City of Anaheim (hereinafter referred to as “City”) with a place of business at 2 00 S. Anaheim Blvd, Suite 620, Anaheim, CA 92805, and SIEMENS INDUSTRY, INC. a Corporation in California (hereinafter referred to as “Contractor”), with City and Contractor sometimes individually referred to as “Party”, or collectively referred to as “Parties”.
ATTACHMENTS
This Contract is comprised of this document and the following Attachments, which are attached hereto and incorporated by reference into this Contract:
Attachment A - Scope of Work and Pricing
Attachment B – 121024-SIE Sourcewell Cooperative Contract
WHEREAS, Sourcewell, a State of Minnesota local government unit and service cooperative, solicited a competitive Request for Proposal RFP No. 121024 for Facility Security Systems, Equipment, and Software with Related Services, and Contractor represented that it is qualified to provide Facility Security Systems, Equipment, and Software with Related Services; and WHEREAS, Sourcewell and Contractor entered into 121024-SIE Sourcewell Cooperative Contract as further described herein; and
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
FIRE SPRINKLERS
SIEMENS INDUSTRY, INC.
WHEREAS, the City of Anaheim Purchasing Division desires to enter into Master Agreement Contract MA 106-499037 with Contractor pursuant to the Scope of Work, Pricing, and Terms and Conditions; and
WHEREAS, Contractor agrees to provide MONITORING, TESTING & INSPECTION OF ALARMS AND FIRE SPRINKLERS SERVICES effective upon execution of all necessary signatures and through May 31, 2029, with option to renew for up to three (3) additional one-year periods, unless otherwise terminated by the City, for a total not-to-exceed amount of $1,093,192.00 plus applicable sales tax and a 20% contingency for the initial 3 year term, with optional renewal increases based on prior year pricing plus an escalator of 5.5% or CPI, whichever is lower ; and NOW, THEREFORE, the Parties mutually agree as follows:
City General Terms and Conditions
1. Governing Law and Venue
This Contract has been negotiated and executed in the state of California and shall be governed by and construed under the laws of the state of California. In the event of any legal action to enforce or interpret this Contract, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. Furthermore, the parties specifically agree to waive any and all rights to request that an action be transferred for adjudication to another County.
2. Entire Contract
This Contract contains the entire Contract between the Parties with respect to the matters herein, and there are no restric tions, promises, warranties or undertakings other than those set forth herein or referred to herein. No exceptions, alternatives, substitutes or revisions are valid or binding on City unless authorized by City in writing. Electronic acceptance of any additional terms, conditions or supplemental Contracts by any City employee or agent, including but not limited to installers of software, shall not be valid or binding on City unless accepted in writing by City’s Purchasing Agent or designee.
3. Amendments
No alteration or variation of the terms of this Contract shall be valid unless made in writing and signed by the Parties; no oral understanding or agreement not incorporated herein shall be binding on either of the Parties; and no exceptions, alternatives, sub stitutes or revisions are valid or binding on City unless authorized by City in writing.
4. Taxes
Unless otherwise provided herein or by law, price quoted does not include California state sales or use tax. Out-of-state Contractors shall indicate California Board of Equalization permit number and sales permit number on invoices, if California sales tax is added and collectable. If no permit numbers are shown, sales tax will be deducted from payment.
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
FIRE SPRINKLERS
SIEMENS INDUSTRY, INC.
5. Delivery
Time of delivery of commodities and services is of the essence in this Contract. City reserves the right to refuse any commodities and services and to cancel all or any part of the commodities not conforming to applicable specifications, drawings, samples or descriptions or services that do not conform to the prescribed scope of work. Acceptance of any part of the order for commodities shall not bind City to accept future shipments nor deprive it of the right to return commodities already accepted at Cont ractor’s expense. Over shipments and under shipments of commodities shall be only as agreed to in writing by City. Delivery shall not be deemed to be complete until all commodities or services have actually been received and accepted in writing by City.
6. Acceptance Payment
Unless otherwise agreed to in writing by City, 1) acceptance shall not be deemed complete unless in writing and until all the commodities/services have actually been received, inspected, and tested to the satisfaction of City, and 2) payment shall be made in arrears after satisfactory acceptance.
7. Warranty
Contractor expressly warrants that the goods covered by this Contract are 1) free of liens or encumbrances, 2) merchantable and good for the ordinary purposes for which they are used, an d 3) fit for the particular purpose for which they are intended. Acceptance of this order shall constitute an agreement upon Contractor’s part to indemnify, defend and hold City and its indemnities as identified in Article “26” harmless from liability, loss, damage and expense, including reasonable counsel fees, incurred or sustained by City by reason of the failure of the goods/services to conform to such warranties, faulty work performance, negligent or unlawful acts, and non -compliance with any applicab le state or federal codes, ordinances, orders, or statutes, including the Occupational Safety and Health Act (OSHA) and the California Industrial Safety Act. Such remedies shall be in addition to any other remedies provided by law.
8. Patent/Copyright Materials/Proprietary Infringement
Unless otherwise expressly provided in this Contract, Contractor shall be solely responsible for clearing the right to use any patented or copyrighted materials in the performance of this Contract. Contractor warrants that any software as modified through services provided hereunder will not infringe upon or violate any patent, proprietary right, or trade secret right of any third party. Contractor agrees that, in accordance with the more specific requirement contained in paragraph “26” below, it shall indemnify, defend and hold City and City Indemnitees harmless from any and all such claims and be responsible for payment of all costs, damages, penalties and expenses related to or arising from such claim(s), including, costs and expenses but not including attorney’s fees.
9. Assignment
The terms, covenants, and conditions contained herein shall apply to and bind the heirs, successors, executors, administrators and assigns of the Parties. Furthermore, neither the performance of this Contract nor any portion thereof may be assigned by Contractor without the express written consent of City. Any attempt by Contractor to assign the performance or any portion thereof of this Contract without the express written consent of City shall be invalid and shall constitute a breach of this Contract.
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
FIRE SPRINKLERS
SIEMENS INDUSTRY, INC.
10. Non-Discrimination
In the performance of this Contract, Contractor agrees that it will comply with the requirements of Section 1735 of the California Labor Code and not engage nor permit any subcontractors to engage in discrimination in employment of persons because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, or sex of such persons. Contractor acknowledges that a violation of this provision shall subject Contractor to penalties pursuant to Section 1741 of the California Labor Code.
11. Termination
In addition to any other remedies or rights it may have by law, City has the right to immediately terminate this Contract without penalty for cause or after 30 days’ written notice without cause, unless otherwise specified. Cause shall be defined as any material breach of contract, any misrepresentation or fraud on the part of Contractor. Exercise by City of its right t o terminate Contract shall relieve City of all further obligation.
12. Consent to Breach Not Waiver
No term or provision of this Contract shall be deemed waived, and no breach excused, unless such waiver or consent shall be in writing and signed by the Party c laimed to have waived or consented. Any consent by any party to, or waiver of, a breach by the other, whether express or implied, shall not constitute consent to, waiver of, or excuse for any other different or subsequent breach.
13. Independent Contractor
Contractor shall be considered an independent contractor and neither Contractor, its employees, nor anyone working under Contractor shall be considered an agent or an employee of City. Neither Contractor, its employees nor anyone working under Contractor sh all qualify for workers’ compensation or other fringe benefits of any kind through City.
14. Performance Warranty
Contractor shall warrant all work under this Contract, taking necessary steps and precautions to perform the work to City’s satisfaction. Contractor shall be responsible for the professional quality, technical assurance, timely completion, and coordination of all documentation and other commodities/services furnished by Contractor under this Contract. Contractor shall perform all work diligently, carefully, and in a good and workmanlike manner; shall furnish all necessary labor, supervision, machinery, equipment, materials, and supplies, shall at its sole expense obtain and maintain all permits and licenses required by public authorities, including those of City required in its governmental capacity, in connection with performance of the work. If permitted to subcontract, Contractor shall be fully responsible for all work performed by subcontractors.
15. Bonding and Insurance Requirements
Some procurements may require bonding and/or insurance. Specific requirements will be stated in the applicable bid documents. In the event bonding is required, bonds shall be submitted in a form acceptable to the City (samples will be included in the documents).
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
FIRE SPRINKLERS
SIEMENS INDUSTRY, INC.
Checks or letters of credit will not be accepted in lieu of bonding. When services are provided to the City, City’s standard insurance requirements (shown below) shall apply, unless otherwise indicated in the bid specifications or an approved exception is granted by the Risk Manager for the City. • Comprehensive General Liability Insurance: In an amount no less than $2,000,000 per occurrence/$4,000,000 Aggregate. This coverage is primary over any coverage maintained by the City.
• Auto Liability Ins urance: In an amount no less than $2,000,000 per occurrence combined single limit (CSL). This coverage is primary over any coverage maintained by the City. • Workers' Compensation Insurance: As required by State statutes and Employer Liability Coverage in an amount no less than $1,000,000. A Waiver of Subrogation is required for Workers’ Compensation coverage.
Coverage Minimum Limits
Commercial General Liability $2,000,000 occurrence
$4,000,000 aggregate
Automobile Liability including coverage for owned, non-owned and hired vehicles
$2,000,000
Combined single limit Per Occurrence
Workers' Compensation Statutory
Employers' Liability Insurance $1,000,000
Contractor is responsible for the satisfaction of any applicable deductible or self -insured retention (SIR), which if exceed $10,000, must be disclosed and approved by the City’s Risk Manager prior to the inception of this Agreement.
Excess/Umbrella insurance can be used to satisfy the minimum insurance requirements subject to the review and approval of the City’s Risk Manager.
Contractor agrees that required insurance shall not be voluntarily cancelled or limited in scope by Contractor until after thirty (30) days prior written notice has been given to the City Clerk, City of Anaheim, 200 S. Anaheim Blvd., Anaheim, CA 92805. This does not apply to cancellation for non - payment of premium, which requires notice of not less than ten (10) days.
Each insurance policy required by this Agreement, except Workers’ Compensation, shall contain the following clauses or shall otherwise provide for the following conditions:
“It is agreed that any insurance maintained by Contractor pursuant to this Agreement shall be primary to, and not contribute with, any insurance or self- insurance maintained by the City of Anaheim.” “The City of Anaheim is included as additional insured with respect to the scope of work, operations, and/or activities of the Named Insured, performed under this Agreement with the City of Anaheim.” Insurance certificates should state:
City of Anaheim
Attn: Purchasing Division
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
FIRE SPRINKLERS
SIEMENS INDUSTRY, INC.
200 S. Anaheim Blvd. Suite 620
Anaheim, CA 92805
Insurance certificates should be emailed to [email protected].
Any insurance required under this Agreement must be written by an insurance company admitted to do business in California.”
The City’s Risk M anager is authorized to approve Contractor generated exceptions, to the above requirements as set forth herein in the event Contractor generated amendment or exception request as to a reduction in coverage or amendment to policy or coverage form is in the City’s best interest.
16. Changes
Contractor shall make no changes in the work or perform any additional work without City’s specific written approval.
17. Change of Ownership/Name, Litigation Status, Conflicts with City Interests Contractor agrees that if there i s a change or transfer in ownership of Contractor’s business prior to completion of this Contract, and City agrees to an assignment of Contract, the new owners shall be required under the terms of sale or other instruments of transfer to assume Contractor’ s duties and obligations contained in this Contract and complete them to the satisfaction of City.
City reserves the right to immediately terminate Contract in the event City determines that the assignee is not qualified or is otherwise unacceptable to City for the provision of services under Contract.
In addition, Contractor has the duty to notify City in writing of any change in Contractor’s status with respect to name changes that do not require an assignment of Contract. Contractor is also oblig ated to notify City in writing if Contractor becomes a party to any litigation against City, or a party to litigation that may reasonably affect Contractor’s performance under Contract, as well as any potential conflicts of interest between Contractor and City that may arise prior to or during the period of Contract performance.
While Contractor will be required to provide this information without prompting from City any time there is a change in Contractor’s name, conflict of interest or litigation status, Contractor must also provide an update to City of its status in these areas whenever requested by City.
Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with City interests. In addition to Contractor, this obligation shall apply to Contractor’s employees, agents, and subcontractors associated with the provision of goods and services provided under this Contract. Contractor’s efforts shall include, but not be limited to establis hing rules and procedures preventing its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence City staff or elected officers in the performance of their duties.
18. Force Majeure
Contractor shall not be assessed with liquidated damages or unsatisfactory performance penalties during any delay beyond the time named for the performance of this Contract caused by any act of God, war, civil disorder, employment strike or other cause beyond its reasonable control, provided Contractor gives written
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
FIRE SPRINKLERS
SIEMENS INDUSTRY, INC.
notice of the cause of the delay to City within 36 hours of the start of the delay and Contractor avails himself of any available remedies.
19. Confidentiality
Contractor agrees to maintain the confidentiality of all City and City -related records and information pursuant to all statutory laws relating to privacy and confidentiality that currently exist or exist at any time during the term of this Contract. All such records and information shall be considered confidential and kept confidential by Contractor and Contractor’s staff, agents and employees.
20. Compliance with Laws
Contractor represents and warrants that services to be provided under this Cont ract shall fully comply, at Contractor’s expense, with all standards, laws, statutes, restrictions, ordinances, requirements, and regulations (collectively “laws”), including, but not limited to those issued by City in its governmental capacity and all other laws applicable to the services at the time services are provided to and accepted by City. Contractor acknowledges that City is relying on Contractor to ensure such compliance, and pursuant to the requirements of paragraph “26” below, Contractor agrees that it shall defend, indemnify and hold City and City Indemnitees harmless from all liability, damages, costs and expenses arising from or related to a violation of such laws.
21. Freight
Prior to City’s express acceptance of delivery of products. Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under Contract.
22. Severability
If any term, covenant, condition or provision of this Contract is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby.
23. Attorney Fees
In any action or proceeding to enforce or interpret any provision of this Contract, each Party shall bear their own attorney’s fees, costs and expenses.
24. Interpretation
This Contract has been negotiated at arm’s length and between persons sophistic ated and knowledgeable in the matters dealt with in this Contract. In addition, each Party had been represented by experienced and knowledgeable independent legal counsel of their own choosing or has knowingly declined to seek such counsel despite being e ncouraged and given the opportunity to do so. Each Party further acknowledges that they have not been influenced to any extent whatsoever in executing this Contract by any other party hereto or by any person representing them, or both. Accordingly, any r ule or law (including California Civil Code Section 1654) or legal decision that would require interpretation of any ambiguities in this Contract against the Party that has drafted it is not applicable and is waived. The provisions of this Contract shall be interpreted in a reasonable manner to affect the purpose of the Parties and this Contract.
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
FIRE SPRINKLERS
SIEMENS INDUSTRY, INC.
25. Employee Eligibility Verification
Contractor warrants that it fully complies with all Federal and State statutes and regulations regarding the employment of aliens and others and that all its employees performing work under this Contract meet the citizenship or alien status requirement set forth in Federal statutes and regulations. Contractor shall obtain from all employees performing work hereunder, all verificat ion and other documentation of employment eligibility status required by Federal or State statutes and regulations including, but not limited to, the Immigration Reform and Control Act of 1986, 8 U.S.C. §1324 et seq., as they currently exist and as they may be hereafter amended. Contractor shall retain all such documentation for all covered employees for the period prescribed by the law. Contractor shall indemnify, defend with counsel approved in writing by City, and hold harmless, City, its agents, office rs, and employees from employer sanctions and any other liability which may be assessed against Contractor or City or both in connection with any alleged violation of any Federal or State statutes or regulations pertaining to the eligibility for employment of any persons performing work under this Contract.
26. Hold Harmless and Indemnification
Contractor agrees to indemnify, defend and hold harmless the City (including its officers and employees) from and against any and all claims of any kind or nature presented against the City arising out of Contractor’s (including Contractor’s employees, rep resentatives, products, and subcontractors) performance under any purchase order or agreement, excepting only such claims, costs, or liability which may arise out of the sole negligence of the City.
The obligations set forth in this indemnification provisi on (i) shall be in effect without regard to whether the City, Contractor, or any other person or entity maintains or fails to maintain insurance coverage or a self-insurance program, for any such Claim(s); and (ii) shall survive the termination of this Contract.
27. Audits/Inspections
Contractor agrees to permit the City’s authorized representative (including auditors from a private auditing firm hired by City) access during normal working hours to all books, accounts, records, reports, files, financial records, supporting documentation , including payroll and accounts payable/receivable records, and other papers or property of Contractor for the purpose of auditing or inspecting any aspect of performance under this Contract. The inspection and/or audit will be confined to those matters connected with the performance of Contract including, but not limited to, the costs of administering Contract. City will provide reasonable notice of such an audit or inspection. City reserves the right to audit and verify Contractor’s records before final payment is made.
Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated under this Contract or by law. Contractor agrees to allow inte rviews of any employees or others who might reasonably have information related to such records. Further, Contractor agrees to include a similar right to City to audit records and interview staff of any subcontractor related to performance of this Contract.
Should Contractor cease to exist as a legal entity, Contractor’s records pertaining to this Contract shall be forwarded to City’s project manager.
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
FIRE SPRINKLERS
SIEMENS INDUSTRY, INC.
28. Contingency of Funds
Contractor acknowledges that funding or portions of funding for this Contract may be contingent upon budget approval for each fiscal year covered by this Contract. If such approval, funding or appropriations are not forthcoming, or are otherwise limited, City may immediately terminate or modify this Contract without penalty.
29. Prevailing Wage (as applicable)
Prevailing Wage (Labor Code §1773): Pursuant to the provisions of Section 1773 et seq. of the California Labor Code, Contractor shall comply with the general prevailing rates of per diem wages and the general prevailing rates for holiday and overtime wages in this locality for each craft, classification, or type of worker needed to execute Contract. The rates are available from the Director of the Department of Industrial Relations at the following website:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm.Contractor shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates. Contractor shall comply with the provisions of Sections 1775 and 1813 of the Labor Code.
A. Labor Code Requirements: Contractor and all subcontractors shall comply with all applicable requirements of the Labor Code throughout the performance of Contract, including but not limited to the following:
B. Labor Code Notice: Contractor and all subcontractors must comply with the requirements of Labor Code Section 1771.1(a), pertaining to registration of contractors pursuant to Section 1725.5.
Bids cannot be accepted from unregistered contractors except as provided in Section 1771.1. This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. After award of the Contract, Contractor and each subcontractor shall furnish electronic payroll records directly to the Labor Commissioner in the manner specified in Labor Code Section 1771.4.
C. Threshold Requirements for Prevailing Wages: Except for public works projects of one thousand dollars ($1,000) or less, not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work fixed as provided in this chapter, shall be paid to all workers employed on public works.
D. Wage Rates: Contractor shall post a copy of the wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has ob tained the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract from the Director of the Department of In dustrial Relations. These rates are on file with the City Clerk. Copies may be obtained at cost at the City Clerk’s Office or visit the website of the Department of Industrial Relations, Prevailing Wage Unit at www.dir.ca.gov/DLSR/PWD. The Contractor shall comply with the provisions of Sections 1774, 1775, 1776 and 1813 of the Labor Code.
E. Apprenticeship Requirements: The Contractor shall comply with Section 230.1(A), California Code of Regulations as requi red by the Department of Industrial Relations, Division of Apprenticeship Standards by submitting DAS Form to the Joint Apprenticeship Committee of the craft or trade in the area of the site.
F. Registration of Contractor: All contractors and subcontractors must comply with the requirements of Labor Code Section 1771.1(a), pertaining to registration of contractors pursuant to Section 1725.5. Bids cannot be accepted from unregistered contractors except as provided in Section 1771.1. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. After award of the contract, Contractor and each subcontractor
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
FIRE SPRINKLERS
SIEMENS INDUSTRY, INC.
shall furnish electronic payroll records directly to the Labor Commissioner in the manner specified in Labor Code Section 1771.4.
Prevailing Wage and DIR Requirement: Awarding agencies are not required to submit the notice of contract award through DIR’s PWC -100 system on projects that fall within the small project exemption. The small project exemption applies for all public works projects that do not exceed:
1. $25,000 for new construction, alteration, installation, demolition or repair
2. $15,000 for maintenance
If the project meets or exceeds these amounts, the City and the Contractor are required to register the project with the California Department of Industrial Relations.
G. Payroll Records: Contractor and any subcontractor(s) shall comply with the requirements of Labor Code Section 1776. Such compliance includes the obligation to furnish the records specified in Section 1776 directly to the Labor Commissioner in an electronic format, or other format as specified by the Commissioner, in the manner provided by Labor Code Section 1771.4.
The requirements of Labor Code Section 1776 provide, in summary:
i. Contractor and any subcontractor(s) performing any portion of the work under this Contract shall keep an accurate record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor or any subcontractor(s) in connection with the work.
ii. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
I. The information contained in the payroll record is true and correct.
II. The employer has complied with the requirements of Labor Code Sections 1771, 1811, and 1815 for any work performed by his or her employees in con nection with the Contract.
iii. The payroll records shall be certified and shall be available for inspection at the principal office of Contractor on the basis set forth in Labor Code Section 1776. iv. Contractor shall inform City of the location of the payroll records, including the street address, city and county, and shall, within five (5) working days, provide a notice of any change of location and address of the records.
v. Pursuant to Labor Code Section 1776, Contractor and any subcontractor(s) shall have ten (10) days in which to provide a certified copy of the payroll records subsequent to receipt of a written notice requesting the records described herein. In the event th at Contractor or any subcontractor fails to comply within the ten (10) day period, he or she shall, as a penalty to City, forfeit one hundred dollars ($100), or a higher amount as provided by Section 1776, for each calendar day, or portion thereof, for each worker to whom the noncompliance pertains, until strict compliance is effectuated. Contractor acknowledges that, without limitation as to other remedies of enforcement available to City, upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement of the California Department of Industrial Relations, such penalties shall be withheld from progress payments then due Contractor.
Contractor is not subject to a penalty assessment pursuant to this section due to th e failure of a subcontractor to comply with this section. vi. Contractor and any subcontractor(s) shall comply with the provisions of Labor Code Sections 1771 et seq., and shall pay workers employed on the Contract not less than the general prevailing rates of per diem wages and holiday and overtime wages as
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
FIRE SPRINKLERS
SIEMENS INDUSTRY, INC.
determined by the Director of Industrial Relations. Contractor shall post a copy of these wage rates at the job site for each craft, classification, or type of worker needed in the performance of this Contr act, as well as any additional job site notices required by Labor Code Section 1771.4(b). Copies of these rates are on file at the principal office of City’s representative, or may be obtained from the State Office, Department of Industrial Relations (“DIR ”) or from the DIR’s website at www.dir.ca.gov. If the Contract is federally funded, Contractor and any subcontractor(s) shall not pay less than the higher of these rates or the rates determined by the United States Department of Labor.
H. Work Hour Penalty: Eight (8) hours of labor constitute a legal day's work, and forty (40) hours constitute a legal week's work. Pursuant to Section 1813 of the Labor Code of the State of California, the Contractor shall forfeit to the City Twenty Five Dollars ($25) for eac h worker employed in the execution of this Contract by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than the legal day's or week's work, except that work performed by employees of said Contractor and subcontractors in excess of the legal limit shall be permitted without the foregoing penalty upon the payment of compensation to the workers for all hours worked in excess of eight (8) hours per day of not less than 1-1/2 times the basic rate of pay.
I. Wage Rate Penalty: Contractor and any subcontractor(s) shall comply with the provisions of Labor Code Section 1775. Contractor and any subcontractor(s) shall be subject to a penalty in an amount up to $200, or a higher amount as provided by Section 1775, for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates for any work done by Contractor or subcontractor(s) under Contract.
J. Apprentices: The Contractor acknowledges and agrees that, if this Con tract involves a dollar amount greater than or a number of working days greater than that specified in Labor Code Section 1777.5, this Contract is governed by the provisions of Labor Code Section 1777.5. It shall be the responsibility of the Contractor to ensure compliance with this Article and with Labor Code Section 1777.5 for all apprenticeable occupations.
Pursuant to Labor Code Section 1777.5 if that Section applies to this Contract as indicated above, the Contractor and any subcontractors under him employing workers in any apprenticeable craft or trade in performing any work under this Contract shall apply to the applicable joint apprenticeship committee for a certificate approving the Contractor or subcontractor under the applicable apprenticeship standards and fixing the ratio of apprentices to journeymen employed in performing the work.
Pursuant to Labor Code Section 1777.5 if that Section applies to this Contract as indicated above, the Contractor and any subcontractor under him may be required to m ake contributions to the apprenticeship program.
The Contractor and all subcontractors under him shall comply with Labor Code Section 1777.6 which Section forbids certain discriminatory practices in the employment of apprentices.
30. Expenditure Limit
Contractor shall notify City of Anaheim in writing when the expenditures against Contract reach 75 percent of the dollar limit on Contract. City will not be responsible for any expenditure overruns and will not pay for work exceeding the dollar limit on Contract unless a change order to cover those costs has been issued.
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
FIRE SPRINKLERS
SIEMENS INDUSTRY, INC.
31. California Public Records Act
Contractor and City agree and acknowledge that all information and documents related to the award and performance of this Contract may be subject to disclosure pursua nt to the California Public Records Act, California Government Code Section 7920.000 et seq. Contractor shall not respond to any California Public Records Act request directed at City; all responses shall be handled by City.
City Additional Terms and Conditions
32. Scope of Contract
This Contract specifies the terms and conditions by which the City will procure MONITORING, TESTING & INSPECTION OF ALARMS AND FIRE SPRINKLERS from the Contractor, as further detailed in the Scope of Work, identified and incorporate d herein by this reference as "Attachment A". All services provided under this Contract shall conform to the Scope of Work as set forth in this contract.
33. Term of Contract
This Contract shall commence upon execution of all necessary signatures and through May 31, 2029, with the option to renew for up to three (3) additional one -year periods to coincide with the term of the Sourcewell Cooperative Contract 121024-SIE, unless earlier terminated by the City.
34. Adjustments – Scope of Work
No adjustments made to the Scope of Work will be authorized without prior written approval of the Purchasing Agent or designee.
35. Bills and Liens
Contractor shall pay promptly all indebtedness for labor, materials and equipment used in performance of the work. Contractor shall not permit any lien or charge to attach to the work or the premises, but if any does so attach, Contractor shall promptly procure its release and, in accordance with the requirements of paragraph “28” above, indemnify, defend, and hold City harmless and be re sponsible for payment of all costs, damages, penalties and expenses related to or arising from or related thereto.
36. Changes in Specifications
No changes shall be made in the specifications unless authorized by the City. The City shall have the right to make reasonable changes at any time, if not cost is associated with those changes, including drawings that are a part thereof or made a part thereof by reason of the changes.
37. Civil Rights
Contractor attests that services provided shall be in accordance with the provisions of Title VI and Title VII of the Civil Rights Act of 1964, as amended, Section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975 as amended; Title II of the Americans with Disabilities Act of 1990, and other applicable State and federal laws and regulations prohibiting discrimination on the basis of race, color, national origin, ethnic group identification, age, religion, marital status, sex or disability.
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
FIRE SPRINKLERS
SIEMENS INDUSTRY, INC.
38. Americans with Disabilities Act (ADA)
Section 504 of the Rehabilitation Act of 1973 as amended; Title VI and VII of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act, 42 USC 12101; California Code of Regulations, Title 2, Title 22: California Government Code, Sections 11 135, et seq; and other federal and state laws and executive orders prohibit discrimination. All programs, activities, employment opportunities, and services must be made available to all persons, including persons with disabilities.
39. Authorization Warranty
The Contractor represents and warrants that the person executing this Contract on behalf of and for the Contractor is an authorized agent who has actual authority to bind the Contractor to each and every term, condition and obligation of this Contract and that all requirements of the Contractor have been fulfilled to provide such actual authority.
40. Breach of Contract
The failure of Contractor to comply with any of the provisions, covenants or conditions of this Contract shall be a material breach of this Contract. In such event City may, and in addition to any other remedies available at law, in equity, or otherwise specified in this Contract:
A. Terminate Contract immediately, pursuant to Article 11 herein; and B. Afford Contractor written notice of the breach and ten (10) calendar days or such shorter time that may be specified in this Contract within which to cure the breach; and C. Discontinue payment to the Contactor for and during the period in which Contractor is in breach; and
D. Offset against any monies billed by Contractor but unpaid by City those monies disallowed pursuant to the above.
41. Conflict of Interest – Contractor’s Personnel
Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of City. This obligation shall apply to Contractor; Contractor’s employees, agents, and subcontractors associated with accomplishing work and services hereunder.
Contractor’s efforts shall include, but not be limited to establishing pre cautions to prevent its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence City staff or elected officers from acting in the best interests of City.
42. Conflict of Interest – City Personnel
City Council policy prohibits its employees from engaging in activities involving a conflict of interest.
Contractor shall not, during the period of this Contract, employ any City employee for any purpose.
43. Contractor’s Project Manager and Key Personnel
Contractor shall appoint a Project Manager to direct Contractor’s efforts in fulfilling Contractor’s obligations under this Contract. This Project Manager shall be subject to approval by City and shall not be changed without the written consent of City’s Project Manager, which consent shall not be unreasonably withheld.
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
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SIEMENS INDUSTRY, INC.
Contractor’s Project Manager shall be assigned to this project for the duration of Contract and shall diligently pursue all work and services to meet the project timelines. City’s Project Manager shall have the right to require the removal and replacement of Contractor’s Project Manager from providing services to City under this Contract. City’s Project Manager shall notify Contractor in writing of such action. Contractor shall accomplish the removal within five (5) business days after written notice by City’s Project Manager. City’s Project Manager shall review and approve the appointment of the replacement for Contractor’s Project Manager. City is not required to provide any additional information, reason or rationale in the event it requires the removal of Contractor’s Project Manager from providing further services under Contract.
44. Contractor’s Records
Contractor shall keep true and accurate accounts, records, books and data which shall correctly reflect the business transacted by Contractor in accordanc e with generally accepted accounting principles. These records shall be stored for a period of three (3) years after final payment is received from City.
45. Contractor Work Hours and Safety Standards
The Contractor shall ensure compliance with all safety and hourly requirements for employees in accordance with federal, state, and City’s safety regulations and laws.
46. Conditions Affecting Work
Contractor shall be responsible for taking all steps reasonably necessary to ascertain the nature and location of the work to be performed under this Contract and to know the general conditions which can affect the work or the cost thereof. Any failure by Contractor to do so will not relieve Contractor from responsibility for successfully performing the work without additi onal cost to City. City assumes no responsibility for any understanding or representations concerning the nature, location(s) or general conditions made by any of its officers or agents prior to the execution of this Contract, unless such understanding or representations by City are expressly stated in Contract.
47. Data – Title To
All materials, documents, data or information obtained from City data files or any City medium furnished to Contractor in the performance of this Contract will at all times remain the property of City. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of City. All materials, documents, data or information, including copies, must be returned to City at the end of this Contract.
48. Default – Re-Procurement Costs
In case of Contract breach by Contractor, resulting in termination by City, City may procure the commodities and services from other sources. If the cost for those commodities and services is higher than under the terms of the existing Contract, Contractor will be responsible for paying City the difference between Contract cost and the price paid, and City may deduct this cost from any unpaid balance due Contractor. The price paid by City shall be the prevailing market price at the time such purchase is made. This is in addition to any other remedies available under this Contract and under law.
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
FIRE SPRINKLERS
SIEMENS INDUSTRY, INC.
49. Defective Materials
Any materials not conforming to the requirements of the Specifications in Attachment A – Scope of Work and Specifications shall be considered defective. All such materials, whether in place or not, shall be immediately removed from the site of the work. Any defective materials delivered or insta lled shall be removed by the City and all costs of removal and replacement shall be deducted from any amounts due or to become due do the Contractor. No rejected materials, the defects of which have been subsequently corrected, shall be used.
50. Disputes – Contract
The Parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute concerning a question of fact arising under the terms of this Contract is not disposed of in a reasonable period of time by the Contractor’s Project Manager and the City‘s Project Manager, as specified in Article 59 “Notices”, such matter shall be brought to the attention of the City Purchasing Agent by way of the following process:
The Contractor shall submit to the Purchasing Agen t a written demand for a final decision regarding the disposition of any dispute between the Parties arising under, related to, or involving this Contract, unless City, on its own initiative, has already rendered such a final decision.
The Contractor’s wri tten demand shall be fully supported by factual information, and, if such demand involves a cost adjustment to Contract, Contractor shall include with the demand a written statement signed by a senior official indicating that the demand is made in good fai th, that the supporting data are accurate and complete, and that the amount requested accurately reflects Contract adjustment for which Contractor believes City is liable.
Pending the final resolution of any dispute arising under, related to, or involving this Contract, Contractor agrees to diligently proceed with the performance of this Contract, including the delivery of commodities and/or provision of services. Contractor’s failure to diligently proceed shall be considered a material breach of this Contract.
Any final decision of City shall be expressly identified as such, shall be in writing, and shall be signed by City Purchasing Agent or his designee. If City fails to render a decision within 90 days after receipt of Contractor’s demand, it shall be deemed a final decision adverse to Contractor’s contentions. Nothing in this section shall be construed as affecting City’s right to terminate Contract for cause or termination for convenience as stated in Article 11 herein.
51. Drug-Free Workplace
Contractor hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. Contractor will:
A. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a)(1).
B. Establish a drug-free awareness program as required by Government Code Section 8355(a)(2) to inform employees about all of the following:
1. The dangers of drug abuse in the workplace; and
2. The organization’s policy of maintaining a drug-free workplace; and
3. Any available counseling, rehabilitation and employee assistance programs; and
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
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SIEMENS INDUSTRY, INC.
4. Penalties that may be imposed upon employees for drug abuse violations.
C. Provide as required by Government Code Section 8355(a)(3) that every employee who works under this Contract:
1. Will receive a copy of the company’s drug-free policy statement; and
2. Will agree to abide by the ter ms of the company’s statement as a condition of employment under this Contract.
D. Failure to comply with these requirements may result in suspension of payments under Contract or termination of Contract or both, and Contractor may be ineligible for award of any future City contracts if City determines that any of the following has occurred:
1. Contractor has made false certification, or
2. Contractor violates the certification by failing to carry out the requirements as noted above.
52. Emergency/Declared Disaster Requirements
In the event of an emergency or if the City of Anaheim is declared a disaster area by city, county, state or federal government, Contract may be subjected to unusual usage. Contractor shall service City during such an emergency or declared disast er under the same terms and conditions that apply during non - emergency/disaster conditions. The pricing quoted by Contractor shall apply to serving City’s needs regardless of the circumstances. If Contractor is unable to supply the goods/services under t he terms of Contract, then Contractor shall provide proof of such disruption and a copy of the invoice for the goods/services from Contractor’s supplier(s). Additional profit margin as a result of supplying goods/services during an emergency or a declared disaster shall not be permitted. In the event of an emergency or declared disaster, emergency purchase order numbers will be assigned. All applicable invoices from Contractor shall show both the emergency purchase order number and Contract number.
53. Errors and Omissions
All reports, files and other documents prepared and submitted by Contractor shall be complete and shall be carefully checked by the professional(s) identified by Contractor as Project Manager and key personnel attached hereto, prior to subm ission to the City. Contractor agrees that City review is discretionary, and Contractor shall not assume that the City will discover errors and/or omissions. If the City discovers any errors or omissions prior to approving Contractor’s reports, files and other written documents, the reports, files or documents will be returned to Contractor for correction. Should the City or others discover errors or omissions in the reports, files or other written documents submitted by the Contractor after City approval thereof, City approval of Contractor’s reports, files or documents shall not be used as a defense by Contractor in any action between the City and Contractor, and the reports, files or documents will be returned to Contractor for correction.
54. Equal Employment Opportunity
Contractor shall comply with U.S. Executive Order 11246 entitled, “Equal Employment Opportunity” as amended by Executive Order 11375 and as supplemented in Department of Labor regulations (41 CFR, Part 60) and applicable state of California regulations as may now exist or be amended in the future. Contractor shall not discriminate against any employee or applicant for employment on the basis of race, color, national origin, ancestry, religion, sex, marital status, political affiliation or physical or mental condition.
Regarding handicapped persons, Contractor will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
FIRE SPRINKLERS
SIEMENS INDUSTRY, INC.
applicant for employment is qualified. Contractor agrees to provide equal opportunity to handicapped persons in employment or in advancement in employment or otherwise treat qualified handicapped individuals without discrimination based upon their physical or mental handicaps in all employment practices such as the following: employment, upgrading, promotions, transfers, recruitments, advertising, layoffs, terminations, rate of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor agrees to comply with the pr ovisions of Sections 503 and 504 of the Rehabilitation Act of 1973, as amended, pertaining to prohibition of discrimination against qualified handicapped persons in all programs and/or activities as detailed in regulations signed by the Secretary of the Department of Health and Human Services effective June 3, 1977, and found in the Federal Register, Volume 42, No. 68 dated May 4, 1977, as may now exist or be amended in the future.
Regarding Americans with disabilities, Contractor agrees to comply with appl icable provisions of Title 1 of the Americans with Disabilities Act enacted in 1990 as may now exist or be amended in the future.
55. Headings
The various headings and numbers herein, the grouping of provisions of this Contract into separate clauses and paragraphs, and the organization hereof are for the purpose of convenience only and shall not limit or otherwise affect the meaning hereof.
56. Liquidated Damages
In the event the Contractor fails to provide MONITORING, TESTING & INSPECTION OF ALARMS AND FIRE SPRINKLERS or any portion thereof by the delivery dates as specified in the Contract or any agreed-upon amendment, the Contractor shall be liable for liquidated damages.
57. Mandatory Kick-Off Meeting
Upon award of the Contract, the awarded vendor(s) may be required to attend a mandatory kick-off meeting with City representatives to discuss important information related to the scope of work, the Contract, and the invoice payment process. A quarterly check-in meeting may be required to review any issues with the Contract.
58. News/Information Release
Contractor agrees that it will not issue any news releases in connection with either the award of this Contract or any subsequent amendment of or effort under this Con tract without first obtaining review and written approval of said news releases from City through City’s Project Manager.
59. Notices
Any and all notices, requests, demands, and other communications contemplated, called for, permitted, or required to be given hereunder shall be in writing with a copy provided to the Assigned Buyer, except through the course of the Parties’ Project Managers’ routine exchange of information and cooperation during the terms of the work and services. Any written communications shall be deemed to have been duly given upon actual in-person delivery, if delivery is by direct hand, or upon delivery on the actual day of receipt or no greater than four (4) calendar days after being mailed by US certified or registered mail, return receipt requested, postage prepaid, whichever occurs first. The date of mailing shall count as the first day. All communications shall be addressed to the appropriate party at the address stated herein or
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
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SIEMENS INDUSTRY, INC.
such other address as the parties hereto may designate by written notice from time to time in the manner aforesaid.
Contractor: SIEMENS INDUSTRY, INC.
Attn: Brian Peterson
Phone: (657) 337-6913
Email: [email protected]
Project Manager: City of Anaheim/ Public Works
Attn: Jessica Romo
Phone: (714) 765-6891
Email: [email protected]
Assigned Buyer: City of Anaheim/Central Purchasing Office Attn: Maira Quezada
200 S. Anaheim Blvd. Suite 620
Anaheim, CA 92805
Telephone: (714) 765-5218
Email: [email protected]
With a copy to: City Clerk
City of Anaheim
200 S. Anaheim Blvd. 2nd Floor
Anaheim, CA 92805
60. Order Dates
Orders may be placed during the term of the Contract even if delivery may not be made until after the term of the Contract. The Contractor must clearly identify the order date on all invoices to City and the order date must precede the expiration date of the Contract.
61. Ownership of Documents
City has permanent ownership of all directly connected and derivative materials produced under this Contract by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remain the sole property of the City and may be used by the City as it may require without additional cost to the City. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the City.
62. Permits and Licenses
Contractor shall be required to obtain any and all approvals, permits and/or licenses which may be required in connection with the permitted operation as set out herein. No permit approval or consent given hereunder by City in its governmental capacity shall affect or limit Contractor’s obligations hereunder, nor shall any approvals or consents given by City as a party to this Contract, be deemed approval as to compliance or conformance with applicable governmental codes, laws, ordinances, rules, or regulations.
City of Anaheim Master Agreement
MA 106-499037 MONITORING, TEST/INSPECT ALARMS AND
FIRE SPRINKLERS
SIEMENS INDUSTRY, INC.
63. Precedence
Contract documents consist of this Contract and its exhibits and attachments. In the event of a conflict between or among Contract documents, the order of precedence shall be the provisions of the main body of this Contract, i.e., those provisions set forth in the recitals and articles of this Con tract, and then the exhibits and attachments.
64. Sub-Contracting
No performance of this Contract or any portion thereof may be subcontracted by the Contractor without the express written consent of the City. Any attempt by the Contractor to subcontract any performance of this Contract without the express written consent of the City shall be invalid and shall substitute a breach of Contract.
In the event that the Contractor is authorized by the City to subcontract, this Contract shall take precedence over the terms of the Contract between Contractor and subcontractor and shall incorporate be reference the terms of this Contract. The City shall look to the Contractor for performance and indemnification and not deal directly with any subcontractor. All work performed by a subcontractor must meet the approval of the City of Anaheim.
65. Substitutions
The Contractor is required to meet all specifications and requirements contained herein. No substitutions will be accepted without prior City written approval.
66. Usage
No guarantee is given by City to Contractor regarding usage of this Contract. Usage figures, if provided, are approximations. Contractor agrees to supply services and/or commodities requested, as needed by City of Anaheim, at rates/prices listed in Contract, regardless of quantity requested.
67. Usage Reports
Contractor shall submit usage reports on an annual basis to the Assigned Buyer. The usage report shall be in a format specified by the City and shall be submitted 90 days prior to the expiration date of Contract term, or any subsequent renewal term, if applicable.
Signature Page
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date following their respective signatures.
SIEMENS INDUSTRY, INC CITY OF ANAHEIM, a municipal corporation
SIGNATURE
FULL NAME
TITLE
DATE SIGNED
SIGNATURE
ED SEGURA
FULL NAME
PURCHASING AGENT
TITLE
DATE SIGNED
ATTEST: APPROVED AS TO FORM:
SIGNATURE
THERESA BASS
FULL NAME
DATE SIGNED
CITY CLERK
TITLE
SIGNATURE
BRYN MORLEY
FULL NAME
DATE SIGNED
DEPUTY CITY ATTORNEY
TITLE
Exhibits List
A - Scope of Work and Pricing _ 4-23-26 Sourcewell - City of Anaheim FLS Testing 2026 B - Siemens Sourcewell Cooperative Contract 121024-SIE
Exhibit A
Scope of Work and Pricing _ 4-23-26 Sourcewell -
City of Anaheim FLS Testing 2026
PR
OPOSAL
City of Anaheim FLS Testing - 2026
PREPARED BY
Siemens Industry, Inc. ("Siemens")
PREPARED FOR
CITY OF ANAHEIM
DELIVERED ON
April 2 3, 2026
Executive Summary
Renewal of Fire Service Agreement: 2600108190
Our records indicate that the FIRE service agreement between Siemens Industry Inc. (Vendor ID# VC0000005042) – Smart Infrastructure Division and CITY OF ANAHEIM, ANAHEIM CA expires May 31, 2026.
We will renew our contract with your authorization. The renewal dates and amounts are indicated below with NEW rates.
The intent of this letter is to inform you that Siemens Industry Inc. - Building Technologies Division will renew this contract based on our partnership with your facility and our original contract. This renewal will commence with the same terms and conditions and the same scope of work.
Emergency Response Times – Fire
Emergency Online/Phone Response
Standard
Monday through Friday, between 8am and 5pm, System and software troubleshooting and diagnostics will be provided remotely to enable faster response to emergency service requests and to reduce the costs and disruptions of downtime. Siemens will respond within 4 hours, Monday through Friday, between 8am and 5pm, excluding holidays, upon receiving notification of an emergency, as determined by your staff and Siemens. Where applicable, Siemens will furnish and install the necessary online service technology to enable us to remotely access into your system, through a communications protocol (internet connection or dedicated telephone line) that will be provided by the facility. Where remote access is not available to the system, Siemens will provide phone support to your staff to assist in their onsite troubleshooting and diagnosis. If remote diagnostics determine a site visit is required to resolve the problem, a technician can be dispatched. Depending on your contract coverage, the on-site dispatch will be covered or will be a billable service call.
Emergency On-site Response
Billable Service
Emergency Onsite Response is not included within the coverage of this proposal. Siemens will respond to your request for emergency on-site service as soon as staff is available. An emergency is determined by your staff and Siemens. All service performed will be provided as a billable service. Siemens will respond to your request for emergency onsite support, Mon-Fri 8:00AM-5:00PM, excluding holidays, upon receiving notification of an emergency, as determined by your staff and Siemens, but all service performed will be provided as a billable service.
All billable/emergency services and service/maintenance calls will be performed outside of the Sourcewell contract under a separate order.
• Inspect pump bearings and lubricate if needed
• Inspect packing gland (adjusted if needed)
Testing
• Run pump at no flow condition
• Ensure pump is free of unusual noise or vibration
• Ensure the fire pump starts automatically
• Ensure relief valve or casing relief are operating
• Run diesel fire pump for 30 minutes
• Run electric fire pump for 10 minutes
• Observe diesel engine performance (time to crank, time reach running speed, engine oil pressure, motor temperature, inspect heat exchanger for cooling water) • Observe Electrical system for electric driven fire pumps. (time for motor accelerate, record time pump runs after starting)
Semi-Annual Test and Inspection – Kitchen Hood Suppression System Siemens will perform the semi-annual test and inspection of kitchen hood suppression system(s) using the locally adopted NFPA 17A and NFPA 96 editions' recommended methods as guidelines. Siemens will provide the necessary documentation to aid in satisfying local code and AHJ requirements. A list of equipment covered along with test frequencies, is found in the List of Equipment Related Services.
Specifically, Siemens will perform the following:
• Ensure kitchen hood system is in proper working order • Ensure kitchen hood system is cleaned within proper intervals per IFC 609.2 • Fusible links positioned properly
• Fusible links have proper temp
• Replace fusible links
• Ensure manual pull station is located 10 – 20 ft from protected hood in egress • Ensure Type K fire extinguisher is located 10 – 30 feet from the protected hood • Use dry air or nitrogen to blow through the piping and nozzle to verify no clogs or debris • Ensure nozzle coverage and provisioning
• Disconnect chemical before tripping system
• Trip system
• Replace single use CO2 cartridge as needed
• Ensure make-up air is shut off
• Ensure exhaust fan stayed on
• Ensure gas feed shut off and then required manual reset • Ensure electrical tripped to all appliances under hood • Verify signal activates at fire alarm panel
• Restore system to original status
Water Storage Tank - Annual Test & Inspection
Testing
• Level indicators
• Heating system
Emergency Response Times – Sprinkler
Emergency Online/Phone Response
Standard
Monday through Friday, between 8am and 5pm, System and software troubleshooting and diagnostics will be provided remotely to enable faster response to emergency service requests and to reduce the costs and disruptions of downtime. Siemens will respond within 4 hours, Monday through Friday, between 8am and 5pm, excluding holidays, upon receiving notification of an emergency, as determined by your staff and Siemens. Where applicable, Siemens will furnish and install the necessary online service technology to enable us to remotely access into your system, through a communications protocol (internet connection or dedicated telephone line) that will be provided by the facility. Where remote access is not available to the system, Siemens will provide phone support to your staff to assist in their onsite troubleshooting and diagnosis. If remote diagnostics determine a site visit is required to resolve the problem, a technician can be dispatched. Depending on your contract coverage, the on-site dispatch will be covered or will be a billable service call.
Emergency On-site Response
Billable Service
Emergency Onsite Response is not included within the coverage of this proposal. Siemens will respond to your request for emergency on-site service as soon as staff is available. An emergency is determined by your staff and Siemens. All service performed will be provided as a billable service. Siemens will respond to your request for emergency onsite support, Mon-Fri 8:00AM-5:00PM, excluding holidays, upon receiving notification of an emergency, as determined by your staff and Siemens, but all service performed will be provided as a billable service.
All billable/emergency services and service/maintenance calls will be performed outside of the Sourcewell contract under a separate order.
Exclusions and Clarifications
Unless expressly stated otherwise, Services do not include and Siemens is not responsible for: (a) re- installation or relocation of Equipment; (b) painting or refinishing of Equipment or surrounding surfaces; (c) parts, accessories, attachments or other devices added to Equipment but not furnished by Siemens; (d) failure to continually provide suitable operating environment including, but not limited to, adequate space, ventilation, electrical power and protection from the elements; (e) the removal or re-installation of replacement valves, dampers, water flow and tamper switches, airflow stations, venting or draining systems, and any other permanently mounted integral pipe or air duct component; (f) installation / removal, and / or rental fees for any temporary HVAC equipment if necessary; (g) Cranes, hoisting or rigging that may be required; (h) Leaks at gaskets O-rings or seals; or (i) latent defects in the Equipment that cannot be discovered through the standard provision of the Services. Siemens is not responsible for services performed on any Equipment other than by Siemens or its agents.
Siemens is not responsible for service calls due to power outages.
Siemens is not responsible for repair labor/materials/parts for covered equipment that has experienced electrical damage due to power surges, single phasing, and related electrical issues.
Service Team
An important benefit of your service derives from having the trained building service personnel of Siemens Industry, Inc. familiar with your building systems. Our implementation team of local experts provides thorough, reliable service and scheduling for the support of your system.
Added to the team is a team of building experts at our Digital Service Center. The benefits you receive are less disruption to your employees at the site, less intrusive on the system at peak hours, fewer emissions for trucks rolled, and real time analytics with digital workspace hours.
The following list outlines the service team that will be assigned to the service agreement for your facility Siemens Operations Representatives:
Mallory Flores - Client Service Manager: (657) 337-6237; [email protected] Matt Leway –Service Supervisor: (714) 305-0813; [email protected] Siemens Sales Representatives:
Brian Peterson - Fire Service Sales Executive: (657) 337-6913; [email protected] Stephanie Neu - Fire Service Sales Manager: (714) 552-1754; [email protected]
FIRE AND BURG ALARM SYSTEM LOCATIONS BREAKDOWN
FIRE AND BURG ALARM SYSTEM ANNUAL AND SEMI-ANNUAL
Inpection PM Billing Financial
Building Name QTY Annual Unit
Price Total Semi-Annual
Unit Price
Semi-Annual
Total Total
ANAHEIM ACESSIBILITY
CENTER/ATCHISON TRAIN
STATION/CHILDERNS STATION
2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82
ANAHEIM MUSEUM (CARNEGIE) 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82 ANAHEIM POLICE SWAT BUILDING 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82
ANAHEIM WEST TOWER OFFICE
BUILDING(*) 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91 APD GARDENWALK 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91
APD HEADQUARTERS MAIN
BUILDING 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91
APD HELIPORT 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82
BROOKHURST COMMUNITY
CENTER $0.00 $0.00 $0.00
CANYON LIBRARY 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82 CENTRAL LIBRARY 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82 CITY HALL A-TOWER(*) 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91
DOWNTOWN COMMUNITY
CENTER 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82
DOWNTOWN YOUTH CENTER 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82 EAST ANAHEIM GYMNASIUM 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82
EAST APD/ LIBRARY/ COMMUNITY
CENTER 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91
EUCLID LIBRARY 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82
EUC DIXCO WAREHOUSE & OFFICE
BUILDING 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91
EUC - MAIN BLDG. 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82 EUC HANGER / STORAGE BLDG. $0.00 $0.00 $0.00
FIRE STATION #1 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91 Annual Fire and Burg Semi-Annual Fire and Burg
FIRE AND BURG ALARM SYSTEM LOCATIONS BREAKDOWN
FIRE AND BURG ALARM SYSTEM ANNUAL AND SEMI-ANNUAL
FIRE STATION #2 $0.00 $0.00 $0.00
FIRE STATION #3 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91 Fire Station #5 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91 FIRE STATION #6 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82 FIRE STATION #9 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91 FIRE STATION #10 $0.00 $0.00 $0.00
FIRE STATION #11 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91
FLEET & FACILITY ADMINISTRATION
BLDG. 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91
FLEET & FACILITY SHOPS &
WAREHOUSE 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91 FOUNDERS PARK CARRIAGE HOUSE 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91 HASKETT LIBRARY 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82 THE GROVE BLDG. 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82
LA PALMA PARK - DEE FEE FIELD
SNACK BAR $0.00 $0.00 $0.00
LA PALMA PARK - GLOVER
STADIUM SNACK BAR $0.00 $0.00 $0.00
LA MESA SHELTER 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82 LENAIN WATER TREATMENT PLANT 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91
LINDA VISTA PUMP OPERATIONS
BLDG. #2 $0.00 $0.00 $0.00
LINDA VISTA PUMP AND RESEVOIR
SHOP & OPERATIONS BLDG. $0.00 $0.00 $0.00
MANZANITA REC CENTER 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91 MIARALOMA PARK GROUNDS 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82
MOTHER COLONY HOUSE &
GROUND AREA 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82
MUZEO LIBRARY OR ANEHEIM
HERITAGE CENTER 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82
FIRE AND BURG ALARM SYSTEM LOCATIONS BREAKDOWN
FIRE AND BURG ALARM SYSTEM ANNUAL AND SEMI-ANNUAL
OAK CANYON NATURE CENTER
BUILDING 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82
OLIVE HILLS PUMP HOUSE 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91
PEARSON PARK GREEK THEATER -
RESTROOM $0.00 $0.00 $0.00
PEARSON PARK GREEK THEATER -
SNAK AND TICKET OFFICE 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91 P.W. OPERATIONS MAINTENANCE
STATION 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91
PONDEROSA REC CENTER 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91
PUBLIC UTILITIES RECLAMATION
AREA 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91
SANTA CRUZ BLDG. 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91 SUNKIST LIBRARY 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82
URBAN FORESTRY
OFFICE/EQUIPMENT STORAGE 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91 Well #45 $0.00 $0.00 $0.00
Well #51 $0.00 $0.00 $0.00
Well #53 $0.00 $0.00 $0.00
WELL #55 $0.00 $0.00 $0.00
Well #56 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91
WEST ANAHEIM GYMNASIUM & PD 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91 WOELKE STOFFEL HOUSE 1 $2,182.07 $2182.07 $293.84 $293.84 $2475.91 514-517 VERMONT 2 $2,182.07 $4364.14 $293.84 $587.68 $4951.82 TOTAL $148,380.76 $19,981.12 $168,361.88
KITCHEN/SUPPRESSION SYSTEM LOCATIONS AND BREAKDOWN
KITCHEN/SUPPRESSION SYSTEM ANNUAL AND SEMI-ANNUAL
Inpection PM Billing Financial
Building Name QTY Annual Unit
Price Total Semi-Annual
Unit Price
Semi-Annual
Total Total
ANAHEIM ACESSIBILITY
CENTER/ATCHISON TRAIN
STATION/CHILDERNS STATION
$0.00 $0.00 $0.00
ANAHEIM MUSEUM (CARNEGIE) $0.00 $0.00 $0.00
ANAHEIM POLICE SWAT BUILDING $0.00 $0.00 $0.00
ANAHEIM WEST TOWER OFFICE
BUILDING(*) $0.00 $0.00 $0.00
APD GARDENWALK $0.00 $0.00 $0.00
APD HEADQUARTERS MAIN
BUILDING 2 $887.52 $1775.04 $1,775.04 $3,550.08 $5325.12 APD HELIPORT $0.00 $0.00 $0.00
BROOKHURST COMMUNITY
CENTER 1 $887.52 $887.52 $887.52 $887.52 $1775.04
CANYON LIBRARY $0.00 $0.00 $0.00
CENTRAL LIBRARY $0.00 $0.00 $0.00
CITY HALL A-TOWER(*) $0.00 $0.00 $0.00
DOWNTOWN COMMUNITY
CENTER 1 $887.52 $887.52 $887.52 $887.52 $1775.04
DOWNTOWN YOUTH CENTER $0.00 $0.00 $0.00
EAST ANAHEIM GYMNASIUM $0.00 $0.00 $0.00
EAST APD/ LIBRARY/ COMMUNITY
CENTER $0.00 $0.00 $0.00
EUCLID LIBRARY $0.00 $0.00 $0.00
EUC DIXCO WAREHOUSE & OFFICE
BUILDING $0.00 $0.00 $0.00
EUC - MAIN BLDG. 1 $887.52 $887.52 $887.52 $887.52 $1775.04 EUC HANGER / STORAGE BLDG. $0.00 $0.00 $0.00
FIRE STATION #1 1 $887.52 $887.52 $887.52 $887.52 $1775.04 Annual Kitchen/Suppression Semi-Annual Kitchen
KITCHEN/SUPPRESSION SYSTEM LOCATIONS AND BREAKDOWN
KITCHEN/SUPPRESSION SYSTEM ANNUAL AND SEMI-ANNUAL
FIRE STATION #2 1 $887.52 $887.52 $887.52 $887.52 $1775.04 FIRE STATION #3 $0.00 $0.00 $0.00
Fire Station #5 $0.00 $0.00 $0.00
FIRE STATION #6 $0.00 $0.00 $0.00
FIRE STATION #9 $0.00 $0.00 $0.00
FIRE STATION #10 $0.00 $0.00 $0.00
FIRE STATION #11 $0.00 $0.00 $0.00
FLEET & FACILITY ADMINISTRATION
BLDG. $0.00 $0.00 $0.00
FLEET & FACILITY SHOPS &
WAREHOUSE $0.00 $0.00 $0.00
FOUNDERS PARK CARRIAGE HOUSE $0.00 $0.00 $0.00
HASKETT LIBRARY $0.00 $0.00 $0.00
THE GROVE BLDG. $0.00 $0.00
LA PALMA PARK - DEE FEE FIELD
SNACK BAR 1 $887.52 $861.67 $887.52 $861.67 $1723.34
LA PALMA PARK - GLOVER
STADIUM SNACK BAR 1 $887.52 $861.67 $887.52 $861.67 $1723.34 LA MESA SHELTER $0.00 $0.00 $0.00
LENAIN WATER TREATMENT PLANT $0.00 $0.00 $0.00
LINDA VISTA PUMP OPERATIONS
BLDG. #2 1 $887.52 $887.52 $887.52 $887.52 $1775.04
LINDA VISTA PUMP AND RESEVOIR
SHOP & OPERATIONS BLDG. $0.00 $0.00 $0.00
MANZANITA REC CENTER $0.00 $0.00 $0.00
MIARALOMA PARK GROUNDS $0.00 $0.00 $0.00
MOTHER COLONY HOUSE &
GROUND AREA $0.00 $0.00 $0.00
MUZEO LIBRARY OR ANEHEIM
HERITAGE CENTER $0.00 $0.00 $0.00
KITCHEN/SUPPRESSION SYSTEM LOCATIONS AND BREAKDOWN
KITCHEN/SUPPRESSION SYSTEM ANNUAL AND SEMI-ANNUAL
OAK CANYON NATURE CENTER
BUILDING $0.00 $0.00 $0.00
OLIVE HILLS PUMP HOUSE $0.00 $0.00 $0.00
PEARSON PARK GREEK THEATER -
RESTROOM $0.00 $0.00 $0.00
PEARSON PARK GREEK THEATER -
SNAK AND TICKET OFFICE $0.00 $0.00 $0.00
P.W. OPERATIONS MAINTENANCE
STATION $0.00 $0.00 $0.00
PONDEROSA REC CENTER $0.00 $0.00 $0.00
PUBLIC UTILITIES RECLAMATION
AREA $0.00 $0.00 $0.00
SANTA CRUZ BLDG. $0.00 $0.00
SUNKIST LIBRARY $0.00 $0.00 $0.00
URBAN FORESTRY
OFFICE/EQUIPMENT STORAGE $0.00 $0.00 $0.00
Well #45 $0.00 $0.00 $0.00
Well #51 $0.00 $0.00 $0.00
Well #53 $0.00 $0.00 $0.00
WELL #55 $0.00 $0.00 $0.00
Well #56 $0.00 $0.00 $0.00
WEST ANAHEIM GYMNASIUM & PD $0.00 $0.00 $0.00
WOELKE STOFFEL HOUSE $0.00 $0.00 $0.00
514-517 VERMONT $0.00 $0.00 $0.00
TOTAL $8,823.50 $10,598.54 $19,422.04
FIRE PUMP LOCATIONS AND BREAKDOWN
FIRE PUMP ANNUAL AND MONTHLY
Inpection PM Billing Financial
Building Name QTY Annual Unit
Price Total
Monthly Unit
Price x 11 @
$107.18
Monthly Total Total
ANAHEIM ACESSIBILITY
CENTER/ATCHISON TRAIN
STATION/CHILDERNS STATION
$0.00 $0.00 $0.00
ANAHEIM MUSEUM (CARNEGIE) $0.00 $0.00 $0.00
ANAHEIM POLICE SWAT BUILDING $0.00 $0.00 $0.00
ANAHEIM WEST TOWER OFFICE
BUILDING(*) 1 $1,301.26 $1,301.26 $1,178.98 $1,178.98 $2,480.24 APD GARDENWALK $0.00 $0.00 $0.00
APD HEADQUARTERS MAIN
BUILDING $0.00 $0.00 $0.00
APD HELIPORT $0.00 $0.00 $0.00
BROOKHURST COMMUNITY
CENTER $0.00 $0.00 $0.00
CANYON LIBRARY $0.00 $0.00 $0.00
CENTRAL LIBRARY $0.00 $0.00 $0.00
CITY HALL A-TOWER(*) 2 $1,301.26 $2,602.52 $1,178.98 $2,357.96 $4,960.48
DOWNTOWN COMMUNITY
CENTER $0.00 $0.00 $0.00
DOWNTOWN YOUTH CENTER $0.00 $0.00 $0.00
EAST ANAHEIM GYMNASIUM $0.00 $0.00 $0.00
EAST APD/ LIBRARY/ COMMUNITY
CENTER $0.00 $0.00 $0.00
EUCLID LIBRARY $0.00 $0.00 $0.00
EUC DIXCO WAREHOUSE & OFFICE
BUILDING $0.00 $0.00 $0.00
EUC - MAIN BLDG. $0.00 $0.00 $0.00
EUC HANGER / STORAGE BLDG. $0.00 $0.00 $0.00
FIRE STATION #1 $0.00 $0.00 $0.00
Annual Fire Pump Monthly Fire Pump
FIRE PUMP LOCATIONS AND BREAKDOWN
FIRE PUMP ANNUAL AND MONTHLY
FIRE STATION #2 $0.00 $0.00 $0.00
FIRE STATION #3 $0.00 $0.00 $0.00
Fire Station #5 $0.00 $0.00 $0.00
FIRE STATION #6 $0.00 $0.00 $0.00
FIRE STATION #9 $0.00 $0.00 $0.00
FIRE STATION #10 $0.00 $0.00 $0.00
FIRE STATION #11 $0.00 $0.00 $0.00
FLEET & FACILITY ADMINISTRATION
BLDG. $0.00 $0.00 $0.00
FLEET & FACILITY SHOPS &
WAREHOUSE $0.00 $0.00 $0.00
FOUNDERS PARK CARRIAGE HOUSE $0.00 $0.00 $0.00
HASKETT LIBRARY $0.00 $0.00 $0.00
THE GROVE BLDG. $0.00 $0.00 $0.00
LA PALMA PARK - DEE FEE FIELD
SNACK BAR $0.00 $0.00 $0.00
LA PALMA PARK - GLOVER
STADIUM SNACK BAR $0.00 $0.00 $0.00
LA MESA SHELTER $0.00 $0.00 $0.00
LENAIN WATER TREATMENT PLANT $0.00 $0.00 $0.00
LINDA VISTA PUMP OPERATIONS
BLDG. #2 $0.00 $0.00 $0.00
LINDA VISTA PUMP AND RESEVOIR
SHOP & OPERATIONS BLDG. $0.00 $0.00 $0.00
MANZANITA REC CENTER $0.00 $0.00 $0.00
MIARALOMA PARK GROUNDS $0.00 $0.00 $0.00
MOTHER COLONY HOUSE &
GROUND AREA $0.00 $0.00 $0.00
MUZEO LIBRARY OR ANEHEIM
HERITAGE CENTER $0.00 $0.00 $0.00
FIRE PUMP LOCATIONS AND BREAKDOWN
FIRE PUMP ANNUAL AND MONTHLY
OAK CANYON NATURE CENTER
BUILDING $0.00 $0.00 $0.00
OLIVE HILLS PUMP HOUSE $0.00 $0.00 $0.00
PEARSON PARK GREEK THEATER -
RESTROOM $0.00 $0.00 $0.00
PEARSON PARK GREEK THEATER -
SNAK AND TICKET OFFICE $0.00 $0.00 $0.00
P.W. OPERATIONS MAINTENANCE
STATION $0.00 $0.00 $0.00
PONDEROSA REC CENTER $0.00 $0.00 $0.00
PUBLIC UTILITIES RECLAMATION
AREA $0.00 $0.00 $0.00
SANTA CRUZ BLDG. $0.00 $0.00
SUNKIST LIBRARY $0.00 $0.00 $0.00
URBAN FORESTRY
OFFICE/EQUIPMENT STORAGE $0.00 $0.00 $0.00
Well #45 $0.00 $0.00 $0.00
Well #51 $0.00 $0.00 $0.00
Well #53 $0.00 $0.00 $0.00
WELL #55 $0.00 $0.00 $0.00
Well #56 $0.00 $0.00 $0.00
WEST ANAHEIM GYMNASIUM & PD $0.00 $0.00 $0.00
WOELKE STOFFEL HOUSE $0.00 $0.00 $0.00
514-517 VERMONT $0.00 $0.00 $0.00
TOTAL $3,903.78 $3,536.94 $7,440.72
SPRINKLER LOCATIONS AND BREAKDOWN
SPRINKLER ANNUAL AND QUARTERLY
Inpection PM Billing Financial
Building Name QTY Annual Unit
Price Total
Quarterly Unit
Price x 3 @
$78.24
Quarterly Total Total
ANAHEIM ACESSIBILITY
CENTER/ATCHISON TRAIN
STATION/CHILDERNS STATION
2 $1,579.66 $3,159.32 $234.72 $469.44 $3,628.76
ANAHEIM MUSEUM (CARNEGIE) 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 ANAHEIM POLICE SWAT BUILDING 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38
ANAHEIM WEST TOWER OFFICE
BUILDING(*) 13 $1,579.66 $20,535.58 $234.72 $3,051.36 $23,586.94 APD GARDENWALK $0.00 $0.00 $0.00
APD HEADQUARTERS MAIN
BUILDING 3 $1,579.66 $4,738.98 $234.72 $704.16 $5,443.14 APD HELIPORT 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38
BROOKHURST COMMUNITY
CENTER 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38
CANYON LIBRARY $0.00 $0.00 $0.00
CENTRAL LIBRARY 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 CITY HALL A-TOWER(*) 5 $1,579.66 $7,898.30 $234.72 $1,173.60 $9,071.90
DOWNTOWN COMMUNITY
CENTER 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38
DOWNTOWN YOUTH CENTER 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 EAST ANAHEIM GYMNASIUM 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38
EAST APD/ LIBRARY/ COMMUNITY
CENTER 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38
EUCLID LIBRARY $0.00 $0.00 $0.00
EUC DIXCO WAREHOUSE & OFFICE
BUILDING 2 $1,579.66 $3,159.32 $234.72 $469.44 $3,628.76 EUC - MAIN BLDG. $0.00 $0.00 $0.00
EUC HANGER / STORAGE BLDG. 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 FIRE STATION #1 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 Quarterly SprinklerAnnual Sprinkler
SPRINKLER LOCATIONS AND BREAKDOWN
SPRINKLER ANNUAL AND QUARTERLY
FIRE STATION #2 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 FIRE STATION #3 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 Fire Station #5 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 FIRE STATION #6 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 FIRE STATION #9 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 FIRE STATION #10 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 FIRE STATION #11 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38
FLEET & FACILITY ADMINISTRATION
BLDG. 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38
FLEET & FACILITY SHOPS &
WAREHOUSE 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 FOUNDERS PARK CARRIAGE HOUSE $0.00 $0.00 $0.00
HASKETT LIBRARY 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 THE GROVE BLDG. 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38
LA PALMA PARK - DEE FEE FIELD
SNACK BAR $0.00 $0.00 $0.00
LA PALMA PARK - GLOVER
STADIUM SNACK BAR $0.00 $0.00 $0.00
LA MESA SHELTER 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 LENAIN WATER TREATMENT PLANT 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38
LINDA VISTA PUMP OPERATIONS
BLDG. #2 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38
LINDA VISTA PUMP AND RESEVOIR
SHOP & OPERATIONS BLDG. 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 MANZANITA REC CENTER $0.00 $0.00 $0.00
MIARALOMA PARK GROUNDS $0.00 $0.00 $0.00
MOTHER COLONY HOUSE &
GROUND AREA $0.00 $0.00 $0.00
MUZEO LIBRARY OR ANEHEIM
HERITAGE CENTER $0.00 $0.00 $0.00
SPRINKLER LOCATIONS AND BREAKDOWN
SPRINKLER ANNUAL AND QUARTERLY
OAK CANYON NATURE CENTER
BUILDING $0.00 $0.00 $0.00
OLIVE HILLS PUMP HOUSE 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38
PEARSON PARK GREEK THEATER -
RESTROOM 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38
PEARSON PARK GREEK THEATER -
SNAK AND TICKET OFFICE $0.00 $0.00 $0.00
P.W. OPERATIONS MAINTENANCE
STATION 3 $1,579.66 $4,738.98 $234.72 $704.16 $5,443.14 PONDEROSA REC CENTER 2 $1,579.66 $3,159.32 $234.72 $469.44 $3,628.76
PUBLIC UTILITIES RECLAMATION
AREA 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38
SANTA CRUZ BLDG. 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 SUNKIST LIBRARY $0.00 $0.00 $0.00
URBAN FORESTRY
OFFICE/EQUIPMENT STORAGE $0.00 $0.00 $0.00
Well #45 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 Well #51 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 Well #53 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 WELL #55 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 Well #56 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 WEST ANAHEIM GYMNASIUM & PD 1 $1,579.66 $1,579.66 $234.72 $234.72 $1,814.38 WOELKE STOFFEL HOUSE $0.00 $0.00 $0.00
514-517 VERMONT 2 $1,579.66 $3,159.32 $277.88 $555.76 $3,715.08 TOTAL $107,416.88 $16,047.28 $123,464.16
Building Name Monthly Recurring Price Annual Cost
ANAHEIM BALLET SENIOR CENTER 25.76 $309.12
ANAHEIM MUSEUM (CARNEGIE) 85.23 $1,022.79
ANAHEIM POLICE SWAT BUILDING 55.50 $665.96
ANAHEIM WEST TOWER OFFICE BUILDING(*) 173.26 $2,079.08
APD GARDENWALK 29.73 $356.71
APD HELIPORT 55.50 $665.96
CANYON LIBRARY 55.50 $665.96
CENTRAL LIBRARY 85.23 $1,022.79
CHILDRENS STATION 114.94 $1,379.25
CITY HALL A‐TOWER(*) 173.26 $2,079.08
DOWNTOWN COMMUNITY CENTER 55.50 $665.96
DOWNTOWN YOUTH CENTER 55.50 $665.96
EAST ANAHEIM GYMNASIUM 55.50 $665.96
EAST APD// LIBRARY/ COMMUNITY CENTER 25.85 $310.24
EOC MODULAR BUILDING 25.76 $309.12
EUCLID LIBRARY 55.50 $665.96
FIRE STATION 1 25.76 $309.12
FIRE STATION 5 53.88 $646.55
FIRE STATION 6 25.76 $309.12
FIRE STATIONS 11 25.76 $309.12
FLEET & FACILITY ADMINISTRATION BLDG. 25.76 $309.12
FLEET & FACILITY SHOPS & WAREHOUSE 25.76 $309.12
FOUNDERS PARK CARRIAGE HOUSE 29.73 $356.71
GROVE BLDG. 73.08 $876.94
HASKETT LIBRARY 55.50 $665.96
LA MESA SHELTER 55.50 $665.96
LENAIN WATER PLANT 25.76 $309.12
LINDA VISTA 73.08 $876.94
MIRALOMA PARK 53.88 $646.55
MOTHER COLONY HOUSE & GROUND AREA 53.88 $646.55
MUZEO LIBRARY OR ANEHEIM HERITAGE CENTER 53.88 $646.55
OAK CANYON NATURE CENTER BUILDING 53.88 $646.55
OLIVE HILLS PUMP HOUSE 25.76 $309.12
PEARSON PARK THEATER 29.73 $356.71
PONDEROSA REC CENTER 53.88 $646.55
P.W. OPERATIONS MAINTENANCE STATION (only fre alarm; burg alarm deactivated) 25.76 $309.12 PUBLIC UTILITIES RECLAMATION AREA 53.88 $646.55
SANTA CRUZ 73.08 $876.94
SUNKIST LIBRARY 53.88 $646.55
URBAN FORESTRY OFFICE/EQUIPMENT STORAGE 53.88 $646.55
WELL 56 25.76 $309.12
WEST ANAHEIM PD FACILITY 25.76 $309.12
WILLDAN BLDG. 25.76 $309.12
WOELKE STOFFEL HOUSE 25.76 $309.12
Total $2,311.21 $27,734.48
2026 - 2027- Monitoring Billing Back Up
Exhibit B
Siemens Sourcewell Cooperative Contract 121024-
SIE
121024-SIE
v052824 2
5) Term. This Agreement is effecƟve upon the date of the final signature below. The term of this Agreement is four (4) years from the effecƟve date. The Agreement expires at 11:59 P .M. Central Time on February 18, 2029, unless it is cancelled or extended as defined in this Agreement.
a) Extensions. Sourcewell and Supplier may agree to up to three (3) addiƟonal one-year extensions beyond the original four-year term. The total possible length of this Agreement will be seven (7) years from the effecƟve date.
b) ExcepƟonal Circumstances. Sourcewell retains the right to consider addiƟonal extensions as required under excepƟonal circumstances, with Supplier’s agreement.
6) Survival of Terms. Notwithstanding the terminaƟon of this Agreement, the obligaƟons of this Agreement will conƟnue through the performance period of any transacƟon entered between Supplier and any ParƟcipaƟng EnƟty before the terminaƟon date.
7) Scope. Supplier is awarded a Master Agreement to provide the soluƟons idenƟfied in SolicitaƟon 121024 to ParƟcipaƟng EnƟƟes (the “RFP”). In Scope soluƟons include:
a) Alarm and signal systems;
b) Building security automation and integration, motion-controlled lighting, occupancy detection solutions;
c) Fire detection, sprinkler and suppression systems;
d) Intrusion and breach prevention and detection solutions; e) Glass and window security, armor, and ballistic applications and solutions; f) Closed circuit television (CCTV), surveillance, and recording solutions g) Facility and parking access control solutions.
h) Robotic and Artificial Intelligence (AI) surveillance solutions; and i) Biometric scanning and screening.
8) Included SoluƟons. Supplier’s Proposal to the above referenced RFP is incorporated into this Master Agreement. Only that equipment, services, soŌware and products (“Equipment”, “Services” “SoŌware” and “Product” as included in Siemens Proposal are within Scope of this Master Agreement (“Included SoluƟons”) are included within the Agreement and may be offered to ParƟcipaƟng EnƟƟes. Those soluƟons that were part of the RFP , but were not part of the Supplier’s Proposal or Included SoluƟons, include, without limitaƟon RoboƟc and ArƟficial Intelligence (AI) surveillance soluƟons and Biometric scanning and screening.
9) Indefinite QuanƟty. This Master Agreement defines an indefinite quanƟty of sales to eligible ParƟcipaƟng EnƟƟes.
10) Pricing. Pricing informaƟon (including Pricing and Delivery and Pricing Offered tables) for all Included SoluƟons
within Supplier’s Proposal is incorporated into this Master Agreement (the “Pricing List”).
11) Not to Exceed Pricing. Suppliers may not exceed the prices listed in the current Pricing List on file with Sourcewell when offering Included SoluƟons to ParƟcipaƟng EnƟƟes.
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12) Tariffs. Supplier’s pricing may be adjusted to reflect any direct or indirect new or modified taxes, duƟes, tariffs, or equivalent measures imposed by any U.S. or foreign governmental authority that are applicable to Supplier’s offering, including any hardware, soŌware, or service components contained therein. Supplier may add taxes, duƟes, tariffs or equivalent measures as a separate line item to the price quote or may follow the process set forth in ArƟcle 2. Sourcewell and Supplier ObligaƟons, 2. Product and Price Changes Requirements.
13) Open Market. Supplier’s open market pricing process is included within its Proposal.
14) Supplier RepresentaƟons:
i) Compliance. Supplier represents and warrants it will provide all Included SoluƟons under this Agreement in full compliance with applicable federal, state, and local laws and regulaƟons and the Siemens’ Code of Conduct. Sourcewell represents that it will only comply with applicable Minnesota and United States laws and regulaƟons, and with Sourcewell policies including but not limited to, financial management, data management, and codes of ethics. Only those documents that are signed by Sourcewell’s Chief Procurement Officer will be binding against Sourcewell.
ii) Licenses. As applicable, Supplier will maintain a valid status on all required federal, state, and local licenses, bonds, and permits required for the operaƟon of Supplier’s business with ParƟcipaƟng EnƟƟes. ParƟcipaƟng EnƟƟes may request all relevant documentaƟon of licensure, permits or bonding directly from Supplier.
iii) Supplier Warrants. Supplier warrants that all Equipment and Products furnished are free from liens and encumbrances at the Ɵme of delivery, and are free from defects in materials and workmanship. Supplier warrants that it will perform the Services in a professional and workmanlike manner. The warranƟes do not apply to soŌware furnished by Supplier. The sole and exclusive warranƟes for any soŌware are set forth in the applicable SoŌwar e License. If the
Services or Product fail to meet the warranty standards set forth in this ArƟcle within the applicable warranty period defined herein, and Sourcewell or the ParƟcipaƟng EnƟty (as applicable) promptly reports such non-conformance to Supplier during the above menƟoned warranty period, Supplier shall at its own expense as Sourcewell or the ParƟcipaƟng EnƟty’s (as applicable) sole and exclusive remedies for breach of the warranƟes: (i) for Services, re-perform the relevant Services or, in Supplier’s sole discreƟon, refund Sourcewell or the ParƟcipaƟng EnƟty (as applicable) the pro rata porƟon of the fees paid to Supplier under this Agreement allocable to the nonconforming Services; and (ii) for Product, at Supplier’s discreƟon, repair or replace the Product, or its non-conforming parts, within a reasonable Ɵme period, or refund of all or part of the purchase price. The warranty on repaired or replaced Product Services or parts is limited to the remainder of the original warranty period. In addiƟon, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended as set forth in the manufacturer’s product documentaƟon. Supplier’s dealers and distributors must agree to assist the ParƟcipaƟng EnƟty in reaching a resoluƟon in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effecƟve past the expiraƟon of the Supplier’s warranty will be passed on to the ParƟcipaƟng EnƟty to the extent legally permissible. Unless Supplier agrees otherwise in wriƟng, Sourcewell or the ParƟcipaƟng EnƟty (as applicable) will be responsible for any costs associated with: (i) gaining access to the Product or Services; (ii) removal, disassembly, replacement, installaƟon, or reinstallaƟon of any equipment, materials or structures to permit
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Supplier to perform its warranty obligaƟons; (iii) transportaƟon to and from the Supplier factory or repair facility; and (iv) damage to equipment components or parts resulƟng in whole or in part from non-compliance by the Sourcewell or the ParƟcipaƟng EnƟty (as applicable) with this ArƟcle or from their deteriorated condiƟon. All exchanged Products replaced under this warranty will become the property of Supplier. Sourcewell or the ParƟcipaƟng EnƟty (as applicable) must provide wriƩen noƟce of any claims for breach of the WarranƟes by: (i) for Services, within three (3) months from compleƟon of the Services; and (ii) for Product, the earlier of twelve (12) months from iniƟal operaƟon of the Product or eighteen (18) months from shipment. AddiƟonally, absent wriƩen noƟce within the applicable Warranty period, any use or possession of the Product or Services aŌer expiraƟon of the applicable Warranty period is conclusive evidence that the applicable WarranƟes have been saƟsfied. THE WARRANTIES IN
THIS ARTICLE ARE SUPPLIER'S SOLE AND EXCLUSIVE WARRANTIES AS TO SUPPLIER PRODUCTS AND SERVICES. SUPPLIER MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING,
WITHOUT LIMITATION, WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, COURSE OF DEALING AND USAGE OF TRADE. .
15) Bankruptcy NoƟces. Supplier cerƟfies and warrants it is not currently in a bankruptcy proceeding.
Supplier has disclosed all current and completed bankruptcy proceedings within the past seven years within its Proposal. Supplier must provide noƟce in wriƟng to Sourcewell if it enters a bankruptcy proceeding at any Ɵme during the term of this Agreement.
16) Debarment and Suspension. Supplier cerƟfies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota, the United States federal government, or any ParƟcipaƟng EnƟty. Supplier cerƟfies and warrants that neither it nor its principals have been co
nvicted of a criminal offense related to the subject maƩer of this Agreement. Supplier further warrants that it will provide immediate wriƩen noƟce to Sourcewell if this cerƟficaƟon changes at any Ɵme during the term of this Agreement.
17) Provisions for non-United States federal enƟty procurements under United States federal awards or other awards (Appendix II to 2 C.F.R § 200). ParƟcipaƟng EnƟƟes that use United States federal grant or other federal funding to purchase soluƟons from this Agreement may be subject to addiƟonal requirements including the procurement standards of the Uniform AdministraƟve Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200.
ParƟcipaƟng EnƟƟes may have addiƟonal requirements based on specific funding source terms or condiƟons. Within this SecƟon, all references to “federal” should be interpreted to mean the United States federal government. The following list applies when a ParƟcipaƟng EnƟty accesses Supplier’s Included SoluƟons with United States federal funds.
i) EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all agreements that meet the definiƟon of “federally assisted construcƟon contract” in 41 C.F.R. § 60-1.3 must include the equal opportunity clause provided under 41 C.F.R. § 60-1.4(b), in accordance with ExecuƟve Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by ExecuƟve Order 11375, “Amending ExecuƟve Order 11246 RelaƟng to Equal Employment Opportunity,” and implemenƟng regulaƟons at 41 C.F.R. § 60, “Office of
Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
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ii) DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislaƟon, all prime construcƟon contracts in excess of $2,000 awarded by non-federal enƟƟes must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141- 3144, and 3146-3148) as supplemented by Department of Labor regulaƟons (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted ConstrucƟon”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinaƟon made by the Secretary of Labor. In addiƟon, contractors must be required to pay wages not less than once a week. The non-federal enƟty must place a copy of the current prevailing wage determinaƟon issued by the Department of Labor in each solicitaƟon. The decision to award a contract or subcontract must be condiƟoned upon the acceptance of the wage determinaƟon. The non-federal enƟty must report all suspected or reported violaƟons to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “AnƟ-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulaƟons (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construcƟon, compleƟon, or repair of public work, to give up any part of the compensaƟon to which he or she is otherwise enƟtled. The non-federal enƟty must report all suspected or reported violaƟons to the federal awarding agency. Supplier must comply with all applicable Davis-Bacon Act provisions.
iii) CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708).
Where applicable, all contracts awarded by the non-federal enƟty in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulaƟons (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half Ɵmes the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construcƟon work and provide that no laborer or mechanic must be required to work in surroundings or under working condiƟons which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies, materials, or arƟcles ordinarily available on the open market, or cont
racts for transportaƟon or transmission of intelligence. This provision is hereby incorporated by reference into this Agreement. Supplier cerƟfies that during the term of an award for all Agreements by Sourcewell resulƟng from this procurement process, Supplier must comply with applicable requirements as referenced above.
iv) RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definiƟon of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organizaƟon regarding the subsƟtuƟon of parƟes, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to InvenƟons Made by Nonprofit OrganizaƟons and Small Business Firms Under Government Grants, Contracts and CooperaƟve Agreements,” and any implemenƟng regulaƟons issued by the awarding agency. Supplier
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cerƟfies that during the term of an award for all Agreements by Sourcewell resulƟng from this procurement process, Supplier must comply with applicable requirements as referenced above.
Supplier, however, will not ever be designated as a recipient or subrecipient. Supplier will be designated as a contractor.
v) CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulaƟons issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water PolluƟon Control Act as amended (33 U.S.C. § 1251- 1387). ViolaƟons must be reported to the Federal awarding agency and the Regional Office of the Environmental ProtecƟon Agency (EPA). Supplier cerƟfies that during the term of this Agreement it will comply with applicable requirements as referenced above.
vi) DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parƟes listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. § 180 that implement ExecuƟve Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parƟes debarred, suspended, or otherwise excluded by agencies, as well as parƟes declared ineligible under statutory or regulatory authority other than ExecuƟve Order 12549.
Supplier cerƟfies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from parƟcipaƟon by any federal department or agency.
vii) BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required cerƟficaƟons. Suppliers must not have used federal appropriated funds to pay any person or organizaƟon for influencing or aƩempƟng to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connecƟon with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclo se any lobbying with non-federal funds
that takes place in connecƟon with obtaining any federal award. Such disclosures are forwarded from Ɵer to Ɵer up to the non-federal award. Suppliers must file all cerƟficaƟons and disclosures required by, and otherwise comply with, the Byrd AnƟ-Lobbying Amendment (31 U.S.C. § 1352).
viii) RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retenƟon requirements detailed in 2 C.F.R. § 200.333. The Supplier further cerƟfies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years aŌer grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending maƩers are closed.
ix) ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relaƟng to energy efficiency which are contained in the state energy conservaƟon plan issued in compliance with the Energy Policy and ConservaƟon Act.
x) BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance
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with the Buy American Act must follow the applicable procurement rules calling for free and open compeƟƟon.
xi) ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representaƟves of a federal agency must have access to any books, documents, papers and records of Supplier that are directly perƟnent to Supplier’s discharge of its obligaƟons under this Agreement for the purpose of making audits, examinaƟons, excerpts, and transcripƟons. The right also includes Ɵmely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relaƟng to such documents.
xii) PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal enƟty that is a state agency or agency of a poliƟcal subdivision of a state and its contractors must comply with SecƟon 6002 of the Solid Waste Disposal Act, as amended by the Resource ConservaƟon and Recovery Act. The requirements of SecƟon 6002 include procuring only items designated in guidelines of the Environmental ProtecƟon Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials pracƟcable, consistent with maintaining a saƟsfactory level of compeƟƟon, where the purchase price of the item exceeds $10,000 or the value of the quanƟty acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmaƟve procurement program for procurement of recovered materials idenƟfied in the EPA guidelines.
xiii) FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproducƟons of flags or likenesses of Federal agency officials without specific pre-approval.
xiv) NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Agreement or any purchase by a ParƟcipaƟng EnƟty and is not subject to any obligaƟons or liabiliƟes to
the ParƟcipaƟng EnƟty, Supplier, or any other party pertaining to any maƩer resulƟng from the Agreement or any purchase by an authorized user.
xv) PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. § 38 (AdministraƟve Remedies for False Claims and Statements) applies to the Supplier’s acƟons pertaining to this Agreement or any purchase by a ParƟcipaƟng EnƟty.
xvi) FEDERAL DEBT. The Supplier cerƟfies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
xvii) CONFLICTS OF INTEREST. The Supplier must noƟfy the U.S. Office of General Services, Sourcewell, and ParƟcipaƟng EnƟty as soon as possible if this Agreement or any aspect related to the anƟcipated work under this Agreement raises an actual or potenƟal conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potenƟal conflict in wriƟng in sufficient detail so that the U.S. Office of General Services, Sourcewell, and ParƟcipaƟng EnƟty are able to assess the actual or potenƟal conflict; and provide any addiƟonal informaƟon as necessary or requested.
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xviii) U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. ExecuƟve Order 13224 and U.S. Laws that prohibit transacƟons with and provision of resources and support to individuals and organizaƟons associated with terrorism.
xix) PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier cerƟfies that during the term of this Agreement it will comply with applicable requirements of 2 C.F.R. § 200.216.
xx) DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier cerƟfies that during the term of this Agreement, Supplier will comply with applicable requirements of 2 C.F.R. § 200.322.
18) LICENSE INTELLECTUAL PROPERTY IN THE PRODUCTS. “SoŌware” means soŌware that is licensed by Supplier to Sourcewell and/or ParƟcipaƟng EnƟƟes under this Agreement, including any related DocumentaƟon. “DocumentaƟon” means the explanatory printed or electronic funcƟonal specificaƟon materials provided by Supplier for the SoŌware, including but not limited to license specificaƟons, instrucƟons for the use of the SoŌware and technical specificaƟons. Subject to the default license in this ArƟcle 17.d and any agreement otherwise in the Order, for SoŌware provided under an Order, Sourcewell and/or ParƟcipaƟng EnƟƟes agrees to comply with any end-user license agreement (“EULA”) accompanying such SoŌware and aƩached to such Order. Supplier hereby grants to Sourcewell and/or ParƟcipaƟng EnƟƟes a worldwide, irrevocable, nonexclusive, perpetual, paid-up and royalty free license for soŌware embedded in any Products that is not subject to a separate license or EULA (including installed applicaƟons). The license rights and restricƟons, warranty, and delivery terms of the separate license or EULA shall govern over any conflicƟng terms in this Agreement. The license allows Sourcewell and/or ParƟcipaƟng EnƟƟes only to use such soŌware as embedded in the applicable Product and related DocumentaƟon. Supplier hereby assigns and passes through to Sourcewell and/or ParƟcipaƟng EnƟƟes all of the third-party manufacturers’ and licensors’ warranƟes and indemniƟes fo
r the Products. No other Intellectual Property rights are conveyed in such soŌware unless otherwise agreed in wriƟng by Supplier. Supplier shall retain all other Intellectual Property rights in all Products, SoŌware and Services not expressly licensed herein. “Intellectual Property” or “IP” means all intellectual property rights throughout the world, whether exisƟng under statute or at common law or equity, now or hereaŌer in force or recognized, including: (a) copyrights, trade secrets, trademarks and service marks, patents, invenƟons, designs, logos and trade dress, “moral rights,” mask works, publicity rights, and privacy rights; and (b) any applicaƟon or right to apply for the rights referred to in this SecƟon 17.d, and all renewals, extensions and restoraƟons.
ArƟcle 2:
Sourcewell and Supplier ObligaƟons
The Terms in this ArƟcle 2 relate specifically to Sourcewell and its administraƟon of this Master Agreement with Supplier and Supplier’s obligaƟons thereunder.
1) Authorized Sellers. Upon contract execuƟon and throughout the Contract Term, Supplier must provide Sourcewell a current means to validate or authenƟcate Supplier’s authorized dealers, distributors, or resellers relaƟve to the Equipment, Products, SoŌware and Services offered under
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this Agreement. Sourcewell may request updated informaƟon in its discreƟon, and Supplier agrees to provide requested informaƟon within a reasonable Ɵme.
2) Product and Price Changes Requirements. Supplier may request Included SoluƟons changes, addiƟons, or deleƟons at any Ɵme. All requests must be made in wriƟng by submiƫng a Sourcewell Price and Product Change Request Form to Sourcewell. At a minimum, the request must:
x IdenƟfy the applicable Sourcewell Agreement number;
x Clearly specify the requested change;
x Provide sufficient detail to jusƟfy the requested change; x Individually list all Included SoluƟons affected by the requested change, along with the requested change (e.g., addiƟon, deleƟon, price change); and x Include a complete restatement of Pricing List with the effecƟve date of the modified pricing, or product addiƟon or deleƟon. The new pricing restatement must include all Included SoluƟons offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Agreement and will be incorporated by reference.
3) Authorized RepresentaƟve. Supplier will assign an Authorized RepresentaƟve to Sourcewell for this Agreement and must provide prompt noƟce to Sourcewell if that person is changed. The Authorized RepresentaƟve will be responsible for:
x Maintenance and management of this Agreement;
x Timely response to all Sourcewell and ParƟcipaƟng EnƟty in quiries; and x ParƟcipaƟon in reviews with Sourcewell.
Sourcewell's Authorized RepresentaƟve is its Chief Procurement Officer. Supplier’s Authorized RepresentaƟve is the person named in the Supplier’s Proposal.
4) Business Reviews. Supplier will perform a minimum of one business review with Sourcewell per agreement year. The business review will cover sales to ParƟcipaƟng EnƟƟes, pricing and terms, administraƟve fees, sales data reports, supply issues, customer issues, and any other necessary informaƟon.
5) Sales ReporƟng Required. Supplier is required as a material element to this Master Agreement to report all completed transacƟons with ParƟcipaƟng EnƟƟes uƟlizing this Agreement. Failure to provide complete and accurate reports as defined herein will be a material breach of the Agreement and Sourcewell reserves the right to pursue all remedies available at law including cancellaƟon of this Agreement.
6) ReporƟng Requirements. Supplier must provide Sourcewell a sales acƟvity report of all transacƟons completed uƟlizing this Agreement. Reports are due at least once each calendar quarter (ReporƟng Period). Reports must be received no later than 45 calendar days aŌer the end of each calendar quarter. Supplier may report on a more frequent basis in its discreƟon. Reports must be provided regardless of the amount of completed transacƟons during that quarter (i.e., if there are no sales, Supplier must submit a report indicaƟng no sales were made).
The Report must contain the following fields:
x ParƟcipaƟng EnƟty Name (e.g., City of Staples Highway Department);
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x ParƟcipaƟng EnƟty Physical Street Address;
x ParƟcipaƟng EnƟty City;
x ParƟcipaƟng EnƟty State/Province;
x ParƟcipaƟng EnƟty Zip/Postal Code;
x Sourcewell ParƟcipaƟng EnƟty Account Number;
x TransacƟon DescripƟon;
x TransacƟon Purchased Price;
x Sourcewell AdministraƟve Fee Applied; and
x Date TransacƟon was invoiced/sale was recognized as revenue by Supplier.
If collected by Supplier, the Report may include the following fields as available:
x ParƟcipaƟng EnƟty Contact Name;
x ParƟcipaƟng EnƟty Contact Email Address;
x ParƟcipaƟng EnƟty Contact Telephone Number;
7) AdministraƟve Fee. In consideraƟ on for the support and services provided by Sourcewell, Supplier will pay an AdministraƟve Fee to Sourcewell on all completed transacƟons to ParƟcipaƟng EnƟƟes uƟlizing this Agreement. Supplier will include its AdministraƟve Fee within its proposed pricing. The AdministraƟve Fee must be included in, and not added to, the pricing. Supplier may not charge ParƟcipaƟng EnƟƟes more than the contracted price to offset the AdministraƟve Fee. Supplier will only make AdministraƟve Fee payments to a United States bank account held exclusively in Sourcewell’s name.
8) Fee CalculaƟon. Supplier’s AdministraƟve Fee payable to Sourcewell will be calculated as a stated percentage (listed in Supplier’s Proposal) of all completed transacƟons uƟlizing this Master Agreement within the preceding ReporƟng Period. For certain categories, a flat fee may be proposed. The AdministraƟve Fee will be stated in Supplier’s Proposal.
9) Fee RemiƩance. Supplier will remit fee to Sourcewell no later than 45 calendar days aŌer the close of the preceding calendar quarter in conjuncƟon with Supplier’s ReporƟng Period obligaƟons defined herein. Payments should note the Supplier’s name and Sourcewell-assigned Agreement number in the memo; and must be either mailed to Sourcewell above “AƩn: Accounts Receivable” or remiƩed electronically to Sourcewell’s banking insƟtuƟon per Sourcewell’s Finance department instrucƟons.
10) Noncompliance. Sourcewell reserves the right to seek all remedies available at law for unpaid or underpaid AdministraƟve Fees due under this Agreement that are not subject of a good faith dispute. Failure to remit payment, delinquent paymen
ts, underpayments, or other deviaƟons from
the requirements of this Agreement that are not subject of a good faith dispute may be deemed a material breach and may result in cancellaƟon of this Agreement and disbarment from future Agreements.
11) Audit Requirements. Pursuant to Minn. Stat. § 16C.05, subdivision 5, the books, records, documents, and accounƟng procedures and pracƟces relevant to this Agreement are subject to examinaƟon by Sourcewell and the Minnesota State Auditor for a minimum of six years from the end of this Agreement. Supplier reserves the same audiƟng rights relevant to this Agreement. The parƟes agree to reasonably cooperate with each other in audiƟng transacƟons under this Agreement
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to ensure compliance with pricing terms, correct calculaƟon and remiƩance of AdministraƟve Fees, and verificaƟon of transacƟons as may be requested by a ParƟcipaƟng EnƟty or Sourcewell.
12) Assignment, Transfer, and AdministraƟve Changes. Neither party may assign or otherwise transfer its rights or obligaƟons under this Agreement without the prior wriƩen consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment is invalid. Upon request Sourcewell may make administraƟve changes to agreement documentaƟon such as name changes, address changes, and other non-material updates as determined within its sole discreƟon.
13) Amendments. Any material change to this Agreement must be executed in wriƟng through an amendment and will not be effecƟve unƟl it has been duly executed by the parƟes.
14) Waiver. Failure by either party to act or assert any right under this Agreement will not be deemed a waiver of such right in the event of the conƟnuaƟon or repeƟƟon of the circumstances giving rise to such right. Any such waiver must be in wriƟng and signed by the parƟes.
15) Complete Agreement. This Agreement represents the complete agreement between the parƟes for the scope as defined herein. No other understanding regarding this Contract, whether wriƩen or oral, may be used to bind either party. Supplier and Sourcewell may enter into separate wriƩen agreements relaƟng specifically to transacƟons outside of the scope of this Agreement.
16) RelaƟons
hip of Sourcewell and Supplier. The relaƟonship of the parƟes is one of independent contractors, each free to exercise judgment and discreƟon with regard to the conduct of their respecƟve businesses. This Agreement does not create a partnership, joint venture, or any other relaƟonship such as employee, independent contractor, master-servant, or principal-agent.
17) IndemnificaƟon. Supplier must indemnify, defend, save, and hold Sourcewell, including their agents and employees, harmless from any third-party claims or causes of acƟon, including aƩorneys’ fees alleging bodily injury, death or damage to a third-party’s tangible property, caused by Supplier’s negligent acts or omissions. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law. No part of Sourcewell and/or its ParƟcipaƟng EnƟƟes’ site or other property thereof is considered third-party property.
Warranty remedies are the exclusive ones for claims of property damages resulƟng from alleged breaches of the required warranƟes hereunder. The indemnitee must provide the Supplier with prompt wriƩen noƟce of any third-party claims covered by this ArƟcle. Supplier is not liable for any type of indirect, special, liquidated, exemplary, collateral, incidental or consequenƟal damages.
These limitaƟons of liability are effecƟve even if Supplier has been advised by buyer of the possibility of such damages.
18) Data PracƟces. To the extent required by applicable law, Supplier and Sourcewell acknowledge Sourcewell is subject to the Minnesota Government Data PracƟces Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data provided by or to Sourcewell under this Agreement and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Agreement. If the Supplier receives a request to release the data referred to in this arƟcle, the Supplier must immediately noƟfy Sourcewell and Sourcewell will assist with how the Supplier should respond to the request.
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19) Grant of License.
a) During the term of this Agreement:
i) Supplier PromoƟon. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in adverƟsing, promoƟonal materials, and informaƟonal sites for the purpose of markeƟng Sourcewell’s Agreement with Supplier.
ii) Sourcewell PromoƟon. Supplier grants to Sourcewell a royalty-free, worldwide, non- exclusive right and license to use Supplier’s trademarks in adverƟsing, promoƟonal materials, and informaƟonal sites for the purpose of markeƟng Supplier’s Agreement with Sourcewell.
iii) Such use of the Trademarks (and any sublicense granted under this ArƟcle 19) is subject to the prior approval of the grantor of such use rights and is revocable at will by the grantor.
b) Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respecƟve subsidiaries, distributors, dealers, resellers, markeƟng representaƟves, partners, or agents (collecƟvely “PermiƩed Sublicensees”) in adverƟsing, promoƟonal, or informaƟonal materials for the purpose of markeƟng the ParƟes’ relaƟonship to ParƟcipaƟng EnƟƟes. Any sublicense granted will be subject to the terms and condiƟons of this ArƟcle. Each party will be responsible for any breach of this secƟon by any of their respecƟve sublicensees.
c) Use; Quality Control.
i) Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
ii) Each party agrees to use, and to cause its PermiƩed Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Each party may make wriƩen noƟce to the other regarding misuse under this secƟon. The offending party will have 30 days of the date of the wriƩen noƟce to cure the issue or the license/sublicense will be terminated.
d) TerminaƟon. Upon the terminaƟon of this Agreement for any reason, each party, including PermiƩed Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepƟng Sourcewell’s pre-printed catalog of suppliers which may be used unƟl the next prinƟng). Supplier must return all markeƟng and pr
omoƟonal materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s wriƩen direcƟons.
20) Venue and Governing law between Sourcewell and Supplier Only. The substanƟve and procedural laws of the State of Minnesota will govern this Agreement between Sourcewell and Supplier. Venue for all legal proceedings arising out of this Agreement between Sourcewell and Supplier will be in court of competent jurisdicƟon within the State of Minnesota. This secƟon does not apply to any dispute between Supplier and ParƟcipaƟng EnƟty. This Agreement reserves the right for Supplier and ParƟcipaƟng EnƟty to negoƟate this term to within any transacƟon documents.
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21) Severability. If any provision of this Agreement is found by a court of competent jurisdicƟon to be illegal, unenforceable, or void then both parƟes will be relieved from all obligaƟons arising from that provision. If the remainder of this Agreement is capable of being performed, it will not be affected by such determinaƟon or finding and must be fully performed. 22) Insurance Coverage. At its own expense, Supplier must maintain valid insurance policy(ies) during the performance of this Agreement with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” raƟng of A- or beƩer, with coverage and limits of insurance not less than the following:
a) Commercial General Liability Insurance. Supplier will maintain insurance covering its operaƟons, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer ediƟon), or equivalent. At a minimum, coverage must include liability arising from premises, operaƟons, bodily injury and property damage, independent contractors, products-completed operaƟons including construcƟon defect, contractual liability, blanket contractual liability, and personal injury and adverƟsing injury. All required limits, terms and condiƟons of coverage must be maintained during the term of this Agreement.
x $1,500,000 each occurrence Bodily Injury and Property Damage x $1,500,000 Personal and AdverƟsing Injury
x $2,000,000 aggregate for products liability-completed operaƟons x $2,000,000 general aggregate
b) CerƟficates of Insurance. Prior to execuƟon of this Agreement, Supplier must furnish to Sourcewell a cerƟficate of insurance, as evidence of the insurance required under this Agreement. Prior to expiraƟon of the policy(ies), renewal cerƟficates must be mailed to Sourcewell, 202 12th Street Northeast, P .O. Box 219, Staples, MN 56479 or provided to in an alternaƟve manner as directed by Sourcewell. The cerƟfi
cates must be signed by a person
authorized by the insurer(s) to bind coverage on their behalf. Failure of Supplier to maintain the required insurance and documentaƟon may consƟtute a material breach.
c) AddiƟonal Insured Endorsement and Primary and Non-contributory Insurance Clause. Supplier agrees to list Sourcewell, including its officers, agents, and employees, as an addiƟonal insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of acƟviƟes, “operaƟons,” or “work” performed by or on behalf of Supplier, and products and completed operaƟons of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collecƟble insurance or self-insurance in force for the addiƟonal insureds.
d) Waiver of SubrogaƟon. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogaƟon rights against Sourcewell and other addiƟonal insureds for losses paid under the insurance policies required by this Agreement or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deducƟbles and/or self-insured retenƟons applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permiƩed by law, Supplier must require similar wriƩen express waivers of subrogaƟon and insurance clauses from each of its subcontractors.
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e) Umbrella/Excess Liability/SELF-INSURED RETENTION. The limits required by this Agreement can be met by either providing a primary policy or in combinaƟon with umbrella/excess liability policy(ies), or self-insured retenƟon.
23) TerminaƟon for Convenience. Sourcewell or Supplier may terminate this Agreement upon 60 calendar days' wriƩen noƟce to the other Party. TerminaƟon pursuant to this secƟon will not relieve the Supplier’s obligaƟons under this Agreement for any transacƟons entered with ParƟcipaƟng EnƟƟes through the date of terminaƟon, including reporƟng and payment of applicable AdministraƟve Fees.
24) TerminaƟon for Cause. Either party may terminate this Agreement upon providing wriƩen noƟce of material breach to the other party. NoƟce must describe the breach in reasonable detail and state the intent to terminate the Agreement. Upon receipt of NoƟce, the other party will have 30 calendar days in which it must cure the breach. TerminaƟon pursuant to this secƟon will not relieve the Supplier’s obligaƟons under this Agreement for any transacƟons entered with ParƟcipaƟng EnƟƟes through the date of terminaƟon, including reporƟng and payment of applicable AdministraƟve Fees.
ArƟcle 3:
Supplier ObligaƟons to ParƟcipaƟng EnƟƟes
The Terms in this ArƟcle 3 relate specificall
y to Supplier and a ParƟcipaƟng EnƟty when entering
transacƟons uƟlizing the General Terms established in this Master Agreement. ArƟcle 1 General Terms control over any conflict with this ArƟcle 3. Where this Master Agreement is silent on any subject, ParƟcipaƟng EnƟty and Supplier retain the ability to negoƟate mutually acceptable terms.
1) Quotes to ParƟcipaƟng EnƟƟes. Suppliers are encouraged to provide all pricing informaƟon regarding the total cost of acquisiƟon when quoƟng to a ParƟcipaƟng EnƟty. Suppliers and ParƟcipaƟng EnƟƟes are encouraged to include all cost specifically associated with or included within the Suppliers proposal and Included SoluƟons within transacƟon documents.
2) Shipping, Delivery, Acceptance and RejecƟon. Supplier’s proposal may include proposed terms relaƟng to shipping, delivery, inspecƟon, and acceptance/rejecƟon and other relevant terms of tendered SoluƟons. Supplier and ParƟcipaƟng EnƟty may negoƟate final terms appropriate for the specific transacƟon relaƟng to non-appropriaƟon, shipping, delivery, inspecƟon , and
acceptance/rejecƟon of tendered SoluƟons. Such terms may include, but are not limited to, costs, risk of loss, proper packaging, inspecƟon rights and Ɵmelines, acceptance or rejecƟon procedures, and remedies as mutually agreed include noƟce requirements, replacement, return or exchange procedures, and associated costs.
3) Applicable Taxes. ParƟcipaƟng EnƟty is responsible for noƟfying supplier of its tax-exempt status and for providing Supplier with any valid tax-exempƟon cerƟficaƟon(s) or related documentaƟon.
4) Ordering Process and Payment. Supplier’s ordering process and acceptable forms of payment are included within its Proposal. ParƟcipaƟng EnƟƟes will be solely responsible for payment to Supplier and Sourcewell will have no liability for any unpaid invoice of any ParƟcipaƟng EnƟty.
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5) TransacƟon Documents. ParƟcipaƟng EnƟty may request the use of its own forms to complete transacƟons directly with Supplier uƟlizing the terms established in this Agreement. Supplier is not required to accept such terms at variance in any parƟcular from applicable terms in the Agreement.
Supplier’s standard form agreements or terms and condiƟons may be required as part of its Proposal. Supplier and ParƟcipaƟng EnƟty may complete and document transacƟons uƟlizing any type of transacƟon documents as mutually agreed. In any transacƟon document entered uƟlizing this Agreement, Supplier and ParƟcipaƟng EnƟty must include specific reference to this Master Agreement by number and to ParƟcipaƟng EnƟty’s unique Sourcewell account number.
6) AddiƟonal Terms and CondiƟons PermiƩed. ParƟcipaƟng EnƟty and Supplier may negoƟate and include addiƟonal terms and condiƟons within transacƟon documentaƟon as mutually agreed. Such terms may supplant or supersede this Master Agreement when necessary and as solely determined by agreement of the ParƟcipaƟng EnƟty and Supplier. Sourcewell has expressly reserved the right for Supplier and ParƟcipaƟng EnƟty to address any necessary provisions within transacƟon documents not expressly included within this Master Agreement
, including but not limited to transacƟon
cancellaƟon, dispute resoluƟon, governing law and venue, non-appropriaƟon, insurance, defense and indemnity, force majeure, and other material terms as mutually agreed.
7) Subsequent Agreements and Survival. Supplier and ParƟcipaƟng EnƟty may enter into a separate agreement to facilitate long-term performance obligaƟons uƟlizing the terms of this Master Agreement as mutually agreed. Such agreements may provide for a performance period extending beyond the full term of this Master Agreement as determined in the discreƟon of ParƟcipaƟng EnƟty.
8) ParƟcipaƟng Addendums. Supplier and ParƟcipaƟng EnƟty may enter a ParƟcipaƟng Addendum or similar document extending and supplemenƟng the terms of this Master Agreement to facilitate adopƟon as may be required by a ParƟcipaƟng EnƟty.
Sourcewell Siemens Industry, Inc.
By: __________________________ By: __________________________ Jeremy Schwartz Ryan Mai
Title: Chief Procurement Officer Title: Head of Area Success Management, Buildings
Date: ________________________
Date: ________________________
By: __________________________
Peter Kamps
Title: Head of Finance, Buildings
Date: ________________________
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Bid Number: RFP 121024 Vendor Name: Siemens Industry, Inc.
Bid Number: RFP 121024 Vendor Name: Siemens Industry, Inc.
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.
Documents
Ensure your submission document(s) conforms to the following :
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item respon ding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Pricing - Siemens Sourcewell Facility Security_Equip_Software RFP 121024 Pricing.xlsx - Friday December 06, 2024 13:46:43 Financial Strength and Stability - Siemens 2023 Annual Report.pdf - Tuesday November 05, 2024 11:38:04 Marketing Plan/Samples - Marketing.zip - Friday November 22, 2024 13:08:36 WMBE/MBE/SBE or Related Certificates - Siemens Supplier Diversity.pdf - Tuesday November 05, 2024 11:50:04 Standard Transaction Document Samples - 6.A Pricing - Standard Transaction Documents.zip - Friday December 06, 2024 14:05:03 Requested Exceptions - 8. Exceptions to Terms and Conditions.zip - Tuesday December 10, 2024 09:58:35 Upload Additional Document - Table 5A Value Add Attributes.zip - Tuesday December 10, 2024 09:03:29
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