Anaheim City Council
August 25, 2026

City of Anaheim
Request for Bids
#9466
Tree Maintenance Services – City-Wide Including Power
Line Clearance
October 2, 2020
Mandatory Pre-Bid Job-Walk Date:

October 14, 2020
9:45 AM check-in, 10:00 AM conference start - no late arrivals Public Works – Operations
Outdoor Meeting
400 E. Vermont St., Anaheim, California 92805
Questions Deadline:

October 21, 2020, 2:00 PM
Bid Due Date:

October 29, 2020, 2:00 PM, PST
Bid Contact:

Barry Bartlett, Purchasing Agent
714-765-5110

AGREEMENT - EXHIBIT A
City of Anaheim Tree Maintenance Services - City-Wide RFB # 9466 August 2019 City of Anaheim 2
Overview, Qualifications, Definitions

1.00 Overview of Requirements

1. City of Anaheim desires the services of a qualified professional urban forest maintenance and management firms with significant experience in providing tree maintenance services by trained International Society of Arboriculture (ISA) Certified Arborist, ISA Certified Tree Worker and ISA Certified Arborist Utility Specialist.

2. The City is soliciting bids from qualified firms to provide services for the maintenance, removal, and replacement of trees, and other tree-related services as needed, within Anaheim’s urban forest. The City has approximately 46,000 street trees, 36,000 power line trees and 7,000 park trees that comprise its urban forest. This request for proposal shall be for tree maintenance work on the City’s street, park, and power line easement trees as directed by City staff.

3. The successful Contractor shall be a qualified professional urban forest management firm with significant experience in maintaining tree inventories by trained ISA certified arborists and collecting data using global positioning systems (GPS) equipment and mapping and storing data in a geographic information system (GIS). While the City is not seeking bids to conduct a complete tree inventory, it is seeking firms experienced with using tree inventory software and with the ability to migrate the City’s existing tree inventory database into the firm’s software for the purposes of updating the inventory. The City also desires that any tree inventory software employed by the contractor has the capability of being accessed by the City to schedule maintenance activities.

4. The purpose of this maintenance contract is to provide the City of Anaheim with the best possible tree care to maintain the City's urban forest at a level expected by the City's and its residents. The successful contractor will work closely with the City’s designated representative(s) to ensure the most appropriate care and maintenance of the City's urban forest.

5. Contractor shall provide everything necessary at contractor’s expense including, but not limited to all labor, training, materials, tools, equipment, transportation, hauling, dumping, fertilizers, pesticides, chemicals, supplies, and other items needed to perform service.

6. All bidders are required to provide the requested unit pricing for each line item in order to be considered for award.

7. The bid is intended to be awarded to a single contractor who demonstrates the ability to meet all the criteria established by the City for the successful performance of the work.

8. The initial contract term will be for a period of Five years , with up to five (5) one
year renewal options.

9. The bid quantities for the NON Power Line Clearance items (bid lines #1 - #61) are average annual amounts calculated over the full five years of the Agreement.

The City will likely do much less work in these areas in Year 1 (mainly crew rental for call out work equal to approx. 35% of average annual value) and Year 2 (approx. 65% of the average annual value across all items). Years 3-5 are expected to include work in higher volume that the average annual quantities.

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The estimated annual quantities for Power Line Clearance items (bid lines #62 – #85) are best estimates of work expected to be performed in each of the five years of the agreement. Please consider the full volume of work over the five years in both sections of the agreement when establishing your pricing.

1.01 Bidder Qualifications
A. License and Certification Requirements

1. Submit a copy of your C61/ D49 Tree Service Contractor license. The license must be in good standing.

2. Have available staff with the following credentials:

A) ISA Certified Arborist
B) ISA Certified Arborist Utility Specialist
C) ISA Certified Tree Worker/Aerial Lift Specialist
D) California DPR Qualified Applicator

3. Submit a copy of your current valid PWC Registration Number with your bid.

4. The contractor shall have at a minimum five (5) years’ experience in collecting tree inventories and maintaining inventory databases, including an extensive program that simplifies the management of the City’s urban forest. The contractor shall have developed/maintained a complete and comprehensive digital tree inventory in multiple other California cities.

B. References

1. Submit the Client References form with at least three satisfactory references for similar and separate municipal multi-year street tree and power line clearance maintenance contracts similar in size and scope to the City of Anaheim with your bid. At least one is preferred to have been in Southern California.

2. Note that any unsatisfactory references or unsatisfactory work performance with the City of Anaheim may eliminate the bidder from further consideration.

C. Minimum Qualifications

1. Bidders who do not meet the Minimum Qualifications may be disqualified.

1.02 Mandatory Pre-Bid Conference

1. Note that attendance is Mandatory to be able to bid on this project.

2. Date: October 14, 2020 at 10:00 AM.

3. Location: Public Works operations yard at 400 E. Vermont, Anaheim CA 92805.

Indicate if you will be attending the Pre-Bid Conference by clicking on the RSVP button under the Pre-Bid Meeting Information header of the Bid Information tab at www.anaheim.net/vendorportal.

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4. Review the entire request for bids (RFB) package and the sites prior to attending the conference.

5. Bring a list of questions with you to the conference. Cite the page number, section, and paragraph number to permit it to be quickly found.

6. A rrive early, plan accordingly; provide a business card to City’s buyer; NO LATE ARRIVALS, NO EXCEPTIONS.

7. Expect the meeting to last about 60 minutes.

1.03 Definitions, Acronyms, and Abbreviations
A. Acronyms and Abbreviations

1. The following list is not all-inclusive; there may be additional and specific ones used elsewhere in the RFB.

A) City = City of Anaheim.

B) Contractor = the awarded bidder.

C) CR = City Representative.

D) DIR = California Department of Industrial Relations
E) FTE = Full Time Equivalent Employee 40 hours per week.

F) TMC= Traffic Management Center
B. Prevailing Wages

1. California Department of Industrial Relations (DIR) Registration A) Contractor and any subcontractors must be registered and qualified by California Department of Industrial Relations (DIR) in order to bid on, be listed in a bid proposal for, or engage in performance of this contract for a public work; and comply with all DIR requirements related to such registration and qualification to work on public works.

B) Contractor and any subcontractors must pay all applicable prevailing wages for this work.

2. Public Works
A) Labor Code § 1720 and § 1771 defines “public works” as construction, alteration, demolition, installation, or repair work (including maintenance), done under contract and paid for in whole, or in part, with public funds.

3. Maintenance Work (CCR § 16000 and § 16001) is defined as:

A) Routine, recurring and usual work for the preservation, protection and keeping of any publicly owned or publicly operated facility (plant, building, structure, ground facility, utility system or any real property) for its intended purposes in a safe and continually usable condition for which it has been designed, improved, constructed, altered or repaired.

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Exception 1: Janitorial or custodial services of a routine, recurring or usual nature is excluded.

Exception 2: Protection of the sort provided by guards, watchmen, or other security forces is excluded.

B) Carpentry, electrical, plumbing, glazing, (touchup painting), and other craft work designed to preserve the publicly owned or publicly operated facility in a safe, efficient and continuously usable condition for which it was intended, including repairs, cleaning and other operations on machinery and other equipment permanently attached to the building or realty as fixtures.

C) Landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems (PCC22002).

Exception: Landscape maintenance work by “sheltered workshops” is excluded.

4. Prevailing Wage Threshold
A) As a Charter city, Anaheim’s public works repair and maintenance contracts valued at $15,000 or greater are subject to the payment of prevailing wages, as established by the State Department of Industrial Relations.

5. Senate Bill 854 compliance (the City is providing notice that) A) No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

B) No contractor or subcontractor may be awarded a contract for work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

C) This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. The Contractor is required to submit electronic certified payroll to the DIR, and may be required to post job site notices.

6. Eligibility Requirements to bid and perform work on public works projects A) Must have Workers Compensation Insurance & Contractors State License Board license if applicable to the trade.

B) Must not have delinquent unpaid wage or penalty assessments.

C) Must not be under federal or state debarment.

D) Must not be in prior violation of DIR registration requirement once it becomes effective.

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C. Special Definitions:

1. Healthy: is in a state of full strength and vigor as well as freedom from signs of disease or infestation.

2. Extras: only where the word “Extra” is at the end of a task is that task at additional cost. Everything else must be included in the monthly lump sum costs for the stated tasks.

3. Functional: performs a particular kind of work as it is intended to perform.

4. Maintain: to keep in an existing state or better, to preserve from failure or decline, to maintain in a healthy and functional condition.

5. Designated Work Areas: Note that the designated work areas are defined on the maps, attachments or tables made hereto, or references herein; these areas include immediately adjacent areas.

1.04 Submitting Bid & Post Award
A. Bid Submittal

1. Prospective Bidders must visit http://anaheim.net/vendorportal to register as a new vendor or update their current vendor profile, to review Bid Opportunities, to obtain bid documents for this Request for Bids (RFB), to submit their bids, view bid results, and view awards.

2. Prospective bidders must submit bids in electronic only format at www.anaheim.net/vendorportal
A) Click on the eBid button; enter prices in the Line Items tab.

B) Bidders may change or withdraw their bid any time prior to the bid close

3. Scan and attach all required documents, as listed on Planet Bids, to your eBid:
(Failure to provide required documents with bid may cause the bid to be deemed non- responsive.)
A.) Non-Collusion Affidavit
B.) Client References
C.) Subcontractors List
D.) Bid Certification Form for Prevailing Wage Contracts E.) Copy of ISA Certified Arborist Credentials (upon request) F.) Copy of C61/D49 Contractor License
G.) Bid Bond

4. Bid Security – Bid Bond only
A) Bid Bond to be valued at 10% of total bid amount. Each bidder must submit such a bond to be considered for award.

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B. Questions:

1. All questions regarding this RFB must be submitted online no later than 2:00 PM on October 21, 2020. Answers to questions will be posted online for all interested bidders to review. Bidders who have downloaded bid documents by the time that the questions are responded to will receive an automated email notifying them of additional information and/or addendums that have been posted to the website.

2. All questions or concerns must be addressed to the Purchasing Division only. In order to ensure that all parties receive accurate and consistent information, Bidders shall not contact other City Department employees during the bidding process.

C. Post Award Submittals (awarded contractor only)

1. Submit an Anaheim Business License and Insurance Certificates and Policies per General Terms and Conditions section.

2. Sign Final Version of Attached Sample Agreement.

3. Labor and Materials Bond AND Performance Bond each equal to 50% of the awarded annual contract value not to exceed $1,000,000, within 10 calendar days after award and receipt of Agreement (forms attached). NOTE: City may consider the removal of the performance bond requirement after the successful completion of the second year of the initial term of the agreement.

4. Submit proof of certification from the U.S. Department of Labor, Occupational Safety and Health Administration (OSHA) in aerial equipment and the most recent California Highway Patrol Commercial Vehicle Inspection report for equipment to be used.

5. P rovide any additional items required by CR or elsewhere in the Specifications.

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Exhibit A: Specifications and Scope of Work
Contractor is required to provide and perform all of the requirements listed hereunder by the times required at Contractor’s expense unless it is stated specifically that the work is optional or extra.

1.00 General Terms and Conditions
A. Specifications Conflict

1. All applicable laws, ordinances, codes, and local building codes shall govern over any drawings, over City of Anaheim written specifications, and referred to specifications.

2. Any issued addendums as part of the bid specifications shall govern over its predecessor.

3. Any conflicts between the requirements of the specification, related specifications, addendums, purchase orders, master agreements, or drawings, shall be referred to City for clarification prior to proceeding with any work of the affected equipment or components thereof.

4. City will determine precedence in the event of any conflict or ambiguity.

5. The current edition of the Standard Specifications for Public Works Construction and its updates, supplements and local addendums, shall be included as part of these specifications. In the event of any conflict with the above requirement and these specifications, these specifications will govern.

B. Industry Standards, Legal and Best Practice Requirements

1. Ensure that all equipment, materials, supplies, and work meet or better all applicable manufacturer’s published specifications and industry standards.

2. Be self-informed, abide by, and comply with all, current and applicable, local, county, state, federal or other legal requirements and best practices at all times.

In submitting a bid, Contractor acknowledges that they are self-informed regarding all legal requirements.

3. Perform all applicable requirements of the work (where applicable) including but not limited to: landscape maintenance, storage of materials and stockpiling, staging, vehicle and equipment operation and maintenance, material handling and transportation, sidewalk cleaning, etc. in conformance with all applicable Clean Water Act related requirements (commonly known as NPDES regulations).

These requirements include but are not limited to adherence to the following:

A) California Storm Water Quality Association’s Storm Water Best Management Practice Handbook (Construction and Municipal). Pay particular attention to BMP’s that address activities to be performed under this contract, which include but are not limited to the following: NS-1, NS- 2, NS-7 and SC-11, SC-30, SC-41, SC-43, SC-70, SC-71, SC-73, SC-74, SC-75. (Contact http://www.cabmphandbooks.com for documents) B) Anaheim Municipal Code Section 10.09 (in particular, no polluted discharge shall be allowed to reach or shall be washed to the street or storm drain system including the following: sidewalk or street wash-water,

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landscape materials or related debris, trash or litter, street sweeping debris or water).

C) Other applicable State and Federal Water Quality Regulations.

4. Be responsible and bear all associated costs should any work be performed in contrary to any laws, ordinances, codes, rules, or regulations.

5. Minimize construction-related materials, wastes, spills, or residues to the job site to minimize transport from the site to street, drainage facilities, or adjoining property by wind or runoff.

C. Environmental Requirements

1. Comply with all current applicable local, state, and federal requirements.

2. Transport, store, apply, and dispose of all hazardous materials as required by law.

3. Supply, if necessary, trash container for non-hazardous materials only.

4. Take all appropriate measures to fully protect all persons, property, work, and adjacent areas that are in, near, or within possible sphere that could be affected by the work before, during, and after work.

5. Remove from the work site and dispose of all spent materials, hazardous materials, debris, and the like according to all applicable legal requirements.

6. Do NOT accumulate waste materials unless CR so authorizes.

D. Noise Pollution and Dust Control

1. C omply with all local sound control and noise level regulations and ordinances.

2. Be especially sensitive when working prior to 7:00 am or after 10:00 pm.

3. Provide dust control measures when dust is expected to be generated.

4. Coordinate with CR circumstances requiring special consideration and permits.

E. Safety

1. Take proactive measures to ensure that all persons, life, property, the environment, air, water, and land are adequately protected at all times from any foreseeable, pending, or immediate threats or dangers.

2. Ensure that all employees and all equipment are always operating in the safest possible ways.

3. Provide all SDS for all hazardous materials used in conjunction with this work.

4. Ensure that there are an adequate number of personnel to coordinate all safety concerns.

5. Report, immediately, any and all safety concerns, incidents, or accidents to CR.

6. The Contractor shall implement adequate safety measures at all times to ensure the safety of its employees and the public. The contractor shall comply with all applicable local, federal, and state occupational safety and health standards, ANSI Z133.1-2017 for Arboricultural Operations – Safety Requirements, the Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) and other applicable City of Anaheim Tree Maintenance Services - City-Wide RFB # 9466 August 2019 City of Anaheim 10
U.S Environmental Protection Agency (EPA) regulations, as well as state and local regulations.

7. The contractor must comply with and hold a HIIPP (heat injury illness prevention plan) as stated by OSHA. All water supplied and paid for by contractor.

F. Security

1. Do not admit any person into the work area who is not an employee of City, Contractor, or subcontractor.

2. Wear identification at all times, which shall be furnished by Contractor.

G. Labor Requirements

1. General
A) The performance of the work must be done according to the Specifications, the Best Management Practices (BMP), and in a professional and thorough manner.

2. All Contractor Employees
A) Ensure that all contractor employees performing work in conjunction with this project are always courteous, professional, competent, ordering, temperate, and non-objectionable; do not cause any undue disturbances; have a well-groomed appearance; and wear professional well-maintained uniforms and safety vests.

B) Replace, immediately, any employees who do not meet the foregoing as may be determined by CR’s sole discretion.

C) CR may require Contractor to remove any employee from work sites at his or her discretion.

3. Workers
A) Provide workers who are fully trained and knowledgeable in all aspects of these requirements.

B) All supervisory personnel must be able to communicate effectively in English (both orally and in writing). The supervisor assigned must be identified by name to ensure coordination and continuity.

C) Ensure that all workers, who perform work on this contract, have demonstrable skills appropriate to the required work, which may include any combination of, but not be limited to, the following:
1) Knowledge, experience, skills, and abilities in general labor to ensure all requirements of the Specifications are met at all times. 2) General maintenance, minor repairs, and act as liaison with other maintenance personnel and public safety officials.

D) Have the ability to communicate to the general public in answering basic questions, giving directions, directing the person to their supervisor, and/or notifying safety issues ahead or other basic communication needs during the course of their work.

E) Participate in safety meetings to ensure all regulations and codes are met.

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4. Uniforms
A) All company representatives must have company ID badges that contain the name and photo of each individual as well as the company information. They must also have a company uniform containing both the company and employee name.

5. Equipment
A) Ensure that all contractor vehicles and equipment used in performing work in conjunction with this project are mechanically and operationally sound; have well-maintained exteriors; are clean; have well-organized tool racks; bear Contractor’s company name, which is to be visible on both sides of the vehicle; have current California registrations and licenses.

B) Furnish, provide, and operate, at contractor’s sole expense, all equipment required to perform the work as required per the specifications.

C) Furnish, provide, and operate, at contractor’s sole expense, all communication devices (e.g. mobile phones) to the supervisor(s).

D) Replace, immediately, any equipment that does not meet the foregoing as may be determined by in CR’s sole discretion.

E) Factor all costs of all equipment requirements into the appropriate line items of the price sheets.

F) Vehicles must have a magnetic sign that reads “Contractor for the City of Anaheim.” Contractor shall provide signs.

6. Work Locations Notifications
A) Notify CR, on a daily basis, when Contractor’s crews will be working within the Designated Work Areas.

B) Make these notifications by telephone, cell phone, fax, or by weekly written schedules.

7. Place of Business
A) Maintain an office at a fixed location. The yard location which the crews/vehicles are dispatched from shall be local enough to City in order to meet the Emergency Call Out time restrictions.

B) Maintain an assigned telephone number to said office. Provide an Email address.

C) Have a capable person employed by Contractor to be responsible for taking the necessary actions regarding all inquiries and complaints that may be received from CR and/or private citizens during regular work hours at said office.

H. Work Schedules

1. Perform all work per the Maintenance Schedule and as required elsewhere in the specifications.

2. All work shall be done between the hours of 7:00 a.m. and 4:00 p.m., Monday through Friday, excluding recognized City holidays. No deviation shall be City of Anaheim Tree Maintenance Services - City-Wide RFB # 9466 August 2019 City of Anaheim 12
permitted without prior approval by the City’s designated representative.

Additional scheduling can be permitted upon prior approval.

3. Provide a written schedule each Monday of the work to be performed the following week. Contractor will be provided maximum latitude in establishing work schedules that correspond to the manpower requirements and related resources. Contractor will also be provided the opportunity and procedure for adjusting those schedules to meet special circumstances. Therefore, all work shall be completed, as shown on the weekly schedule.

4. Note that failure to notify CR of a change and/or failure to perform tasks during a scheduled week may result in a liquidated damages (TABLE: LIQUIDATED DAMAGES) being assessed against Contractor.

5. Note that CR reserves the right to request additional work, inspections, patrols, cleaning and repairs to be performed based upon an agreed-upon schedule.

6. Coordinate schedule changes due to inclement weather or black-out dates, times, and areas.

I. Public Noticing of Tree Maintenance Operations

1. Except in emergency situations, the contractor shall be responsible for 48-hour advance notification, to the residents and/or businesses at each work location.

These shall include “No Parking” signs.

2. "No Parking" signs shall be posted on individual trees scheduled for pruning/removal.

J. Damage Control

1. Protect materials, products, facilities, utilities, and the like against damage at all times during work performance.

2. All damages incurred by the contractor’s operation to the surrounding area including but not limited to vehicles, structures, hardscape, landscape, irrigation, private plantings, trees, fences, curbs, sidewalks and street pavement shall be repaired or replaced by the contractor or its agent, all at the discretion of the contract administrator and at the contractor’s expense.

3. All damages and injuries caused, as a result of work by the contractor, will be the sole responsibility of the contractor to rectify. The contractor shall indemnify and hold the City of Anaheim harmless in all cases and claims.

4. Execute repairs, at Contractor’s sole expense, for Contractor-attributed damages within 24 hours of the damage occurrence, except utility lines, which shall be repaired the same working day; contractor’s failure to make repairs with time allowance, may cause City to affect repairs and charge back Contractor or deduct from invoices due, the repair costs.

5. Verify and locate any underground systems (i.e. utility lines) and take all reasonable precautions when working in the Designated Work Areas.

6. Contact Underground Alert at least 2 working days prior to digging for line locations. Report any damage or problems immediately to CR. If Contractor discovers something unexpected or a unique problem occurs, work shall stop and immediately contact CR for a timely resolution of the problem.

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7. The contractor shall exercise precautions as necessary when working adjacent to aerial and subterranean utilities. In the event that aerial utility wires present a hazard to the contractor's personnel or others near the work site, work is to immediately cease and the appropriate utility company shall be notified. Work shall then commence in accordance with instructions from the utility company.

Contractor shall remove all Underground Service Alert paint markings within 14 days of work being completed.

8. Do not perform any work upon private property without the consent of the property owner and CR.

9. Execute repairs on private property in accordance with the appropriate building code under permits issued by City of Anaheim.

K. Traffic Control

1. The contractor shall conform to all City traffic safety requirements and operating rules at all times while this contract is in effect. The Contractor shall provide and maintain all construction area traffic controls in accordance with Part 6 of the Standard Specifications, the latest version of the California Manual of Uniform Traffic Control Devices (MUTCD), and Work Area Traffic Control Handbook (WATCH).

2. The contractor will be responsible for supplying and using all safety equipment necessary to close or delineate traffic lanes to through traffic. This is to include a high visibility illuminated arrow boards, sign stands, delineators and/or cones to be used to identify work sites for vehicular and pedestrian safety. The contractor shall give the City representative a minimum of a week’s advance notice of all lane closures.

3. Maintain clear ingress and egress areas, sidewalks, vehicle travel lanes, driveways, etc. at all times unless the immediate work prohibits such clearance.

4. Use a spotter or flag person to direct pedestrian traffic through work zone.

5. Do NOT have any traffic delineation and do NOT close any traffic lanes between the hours of 8:30 a.m. and after 3:30 p.m. without prior authorization by CR and clearance from the TMC.

L. Public Relations

1. Provide courteous interactions, directions, information, and referrals to all visitors, property owners, Police Officers, other City employees, or related agencies within the Designated Work Areas.

2. Note that all Contractor personnel must speak English sufficiently well enough to be able to interact verbally with all persons with whom they may come in contact in performing the requirements of these Specifications.

M. Public Nuisances

1. Report, immediately to CR, any public nuisances, undesirable and illegal behavior.

2. Cooperate fully with all authorities regarding any investigations of the preceding activities.

3. Submit completed report to CR by the next business day.

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N. Hazardous & Non-Hazardous Material Spills

1. Report, immediately to CR, any suspected or known hazardous and non- hazardous spills.

2. Submit completed report to CR by the next business day.

O. Audit Requirements

1. City reserves the right to periodically inspect and audit Contractor’s accounting procedures and supporting documentation in conjunction with the performance of the Specifications.

2. City will notify Contractor in writing of any such requested audit.

3. City will inspect and audit in a reasonable manner and at City’s expense.

4. Contractor must fully cooperate with any such audit(s).

5. City will notify Contractor in writing of any exception taken as a result of an audit.

6. If an audit, in accordance with this article, discloses overcharges (of any nature) by Contractor to City of the value of that portion of the Agreement that was audited, the actual cost of City’s audit shall be reimbursed to City by Contractor.

P. Invoicing

1. Invoices shall be submitted once weekly and shall include a report of all work completed. Invoices shall be submitted in a format approved by City Representative.

Q. Meetings

1. A monthly meeting or as determined by the CR, will be held to review the performance, scheduling, invoicing, special instructions, any problems encountered, upcoming schedules and answer other questions. These will be held at the location decided by the City and contractor representatives.

R. Subcontractors

1. The majority of the work as required herein and at the time the work is requested must be done by the awarded Contractor.

2. The work may not be subcontracted or sublet to another contractor unless the contractor has been listed on the Subcontractor List or a substitution of that contractor has been approved by CR in advance of any scheduled or actual work.

S. Inspections

1. The City’s representative will inspect the work performed by the contractor to ensure completion of the work in accordance with these specifications.

2. The work may not be subcontracted or sublet to another contractor unless the contractor has been listed on the Subcontractor List or a substitution of that contractor has been approved by CR in advance of any scheduled or actual work.

T. Unsatisfactory Work

1. Note that payments will NOT be made for any unsatisfactory work until the work deficiencies have been fully corrected.

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2. In the event that the City representative is of the opinion that the work is being inadequately or improperly executed in any respect, he/she may demand that the contractor improve or change the execution of the work in such a manner as to ensure proper and timely completion prior to any approval for payment.

3. Note that City may exercise the following measures should Contractor fail to correct any deficiencies within 5 calendar days of notification:

A) Deduct amounts from Contractor’s payment to correct deficiency.

B) Utilize City forces or an alternate source to correct deficiency and deduct from Contractor’s payment the total cost, including City overhead.

U. Response Times

1. Emergency: 1-hour response to location after contact made for anything that is or could cause harm to life or property. All debris related to the emergency work shall be removed including leaves, weeds, trash, and other debris from landscaped areas and disposed of off-site unless approved by City Representative.

2. Urgent: 4-hour response for anything that is or could cause significant cost or loss of plant material, water, or irrigation system, which may present an immediate threat to life or property.

3. Rush: 24-hour response for anything that is or could cause moderate cost or loss of plant material, water, or irrigation system, but not an immediate threat of loss to life or property. This response time also includes damages caused directly by Contractor or subcontractor and or through Contractor or subcontractor negligence.

4. Routine: 72-hour response for anything that needs attention prior to the next maintenance cycle, but has no immediate cost or threat of loss.

V. Liquidated Damages

1. Note that force majeure applies only when delays are clearly beyond control of or could not have been anticipated by Contractor. City will grant a time extension equivalent to exact number of working days as caused by the force majeure incident. City will not grant any monetary relief unless City caused the delay, then only for mobilizing and demobilizing costs, which shall be subject to negotiation.

2. Agree to liquidated damages for exact number of working days when delays are within the control of or could have been anticipated by Contractor.

3. To ensure that Contractor performs all of the required work and by the time required per Specifications and since City cannot accurately determine the exact amount of a given deficiency, City will assess liquidated damages (TABLE:

LIQUIDATED DAMAGES) for all work performance deficiencies.

4. City will notify Contractor both verbally and in writing each time service requirements are unsatisfactory and corrective action is necessary. Should Contractor fail to correct any deficiencies within three business days, City may exercise the following measures:

A) Deduct from Contractor’s payment the amount necessary to correct the deficiency.

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1.01 Scope of Work-Specific Requirements
A. Introduction

1. Contractor is required to provide and perform all of the requirements listed hereunder by the times required at Contractor’s expense unless it is stated specifically that the work is optional or extra.

2. It shall be understood that the Contractor shall be required to perform and complete the proposed tree maintenance work in a thorough and professional manner, and to provide all labor, tools, equipment, materials and supplies necessary to complete all the work in a timely manner that will meet the City's requirements. The contractor can be required to perform the following tree maintenance activities at various sites throughout the City:

A) Tree pruning
B) Tree removal
C) Emergency response
D) Power line clearance pruning
E) Power line clearance tree removal
F) Clearance pruning
G) Tree watering
H) Young tree care including structural pruning
I) Palm pruning
J) Root pruning
K) Arborist services
L) Data entry
M) GPS identification
N) Tree inventory
O) Planting
P) Palm skinning
Q) Plant health care

B. Annual Work Schedules

1. Upon contract award, the successful Proposer shall be required to submit a work schedule based on the City’s annual pruning requirements, removal and planting projects. The proposal shall include a recommended annual work program, daily work schedules, personnel and vehicles that would be required to complete the annual maintenance program. Depending on the City’s current and future needs, the scheduled work may require multiple crews to perform concurrently within the same time constraints.

2. Upon award, the Contractor shall provide an annual maintenance schedule indicating the time frames when items of work shall be accomplished per the performance requirements.

3. The Contractor shall submit revised schedules when actual performance differs substantially from planned performance.

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C. Pruning Crew Requirements

1. To perform the expected work for the City of Anaheim, at a minimum, Contractor shall be expected to be able to dedicate one (1) full-time Supervisor, and up to two (2) Street Tree pruning crews (especially in Years 3-5) and up to three (3) Power Line Clearance pruning crews.

2. For Bid Purposes (Crew Rental) - Each Pruning Crew (for both regular work AND Power Line Clearance) shall consist of the minimum number of employees necessary to safely perform the scheduled work. Each crew should contain a foreman, a properly classified tree trimmer, a properly classified ground person or laborer, and all necessary equipment. At a minimum each bidder should include (1) pickup truck, (1) aerial man lift truck and a 3-ton chipper box truck or combination vehicle, One (1) chipper with appropriate safety mechanisms as required by Cal-OSHA and all pruning equipment.

A) Trees requiring service prior to their regularly scheduled grid or annual trim to rectify a specific problem such as right-of-way clearance for utility lines, or broken limbs may be performed under the crew rental rate. The use of crew rental may be warranted due to inaccessibility, in park or slope locations, or non-linear tree pruning.

A) Any contracted tree company shall have available employ a full-time, permanent certified arborist, as accredited by ISA. This person is responsible for ensuring that the contractor’s crews are performing work according to these specifications. The certified arborist shall accompany any pruning crew as stated elsewhere in the specifications. All paved areas, including but not limited to paved parking lots, curb gutters, stamped or other enriched hard surface areas, shall be thoroughly cleaned as needed or request by CR as a result of the work completed under this agreement.

B) Vacuums, blowers, sweepers or other approved equipment may be used to clean hardscape areas.

C) Debris shall not be blown or swept onto adjacent streets or property. All debris must be picked up by Contractor and removed from the site.

Debris and litter that shall be cleaned includes, but is not limited to, leaves, twigs, branches, trash, sand gravel, and worn asphalt.

D) Use only CR-approved equipment for cleaning hardscape.

D. New Construction

1. Where new construction or redevelopment may involve a significant part of a work site, CR may add, change, or delete a portion of or the entire work site from contractual maintenance during the construction and plant establishment period.

2. Any changes of work will be reflected as a proportional adjustment to the monthly payment to Contractor. Amount of reduction will be based on the percentage of area involved and agreed upon by City and Contractor.

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E. Performance During Inclement Weather

1. During the periods when inclement weather hinders normal operations, Contractor shall adjust his workforce in order to accomplish those activities that are not affected by weather.

2. Failure to adjust the work force to show good progress on the work shall result in deductions of payments to reflect only the work actually accomplished.

3. Re-stake and re-tie trees, remove all branches and debris resulting from inclement weather as required or directed.

4. After heavy windstorms or other inclement weather that impacts sites contractor shall visit each site that day. Contractor shall bring in extra staff to clean all site areas within two (2) days at no cost to City. Debris, such as but not limited to, litter, fallen branches, trash, limbs, branches, soil erosion, etc., shall be removed from the worksites.

F. Emergency Services

1. The contractor must have the ability to receive and respond to emergency locations and natural events such as high wind and rain, and must respond to emergency call outs within 60 minutes of receipt with adequate crews and equipment.

2. The Contractor will provide the City a twenty-four (24) hour emergency phone number and name of at least three (3) qualified persons who can be called by City representatives when emergency maintenance conditions occurs. All after hours calls MUST be answered by a live representative, 24/7, 365 days per year for immediate response/dispatch.

3. These Contractor representatives shall respond to said emergency and mobilize field staff to respond to the emergency within one (1) hour of receiving the notification.

G. Required Reports during operational periods

1. Weekly Performance Report, including approved extra work completed.

2. Monthly Progress report on all trees.

H. Transient Activity

1. Notify CR verbally and in writing on that day of any observed transient activity at any site being maintained. Also provide notice of any related damage done to the site.

2. Do not remove any articles, trash, or debris from transient sites unless specifically requested by CR or Police.

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1.02 Scope of Work-Tree Pruning Requirements
A. Introduction

1. The purpose of these specifications is to best preserve and enhance the beauty, structural integrity, and functional values of trees.

2. Trees are pruned principally to preserve their health and appearance (the natural form of the tree) and to prevent damage to human life and to property. Broken, dead, dying, diseased, decaying, interfering, obstructing, weak, and crossing limbs are pruned to prevent decay from spreading. Live branches are removed to permit penetration of sunlight and air circulation which helps maintain a strong and healthy tree.

B. Standards and BMP’s

1. Note that all specifications are based on International Society of Arboriculture, National Arborist Association and American National Standards Institute criteria.

2. Perform all tree work according to these specifications.

3. Contractor shall perform all work in accordance with the specifications and utilizing Best Management Practices, and in a professional and thorough manner. The following documents are incorporated by reference:

A) American National Standards Institute (ANSI) A300 (Part 1) – 2017 Pruning and the companion publication Best Management Practices: Tree Pruning
B) American National Standard Institute (ANSI) A300 (Part 6) -2018 Planting & Transplanting and the companion Tree Planting 2
nd edition
C) American National Standards Institute (ANSI) A300 (Part 7) – 2018 Integrated Vegetation Management Standard and the companion publication Best Management Practices: Utility Pruning of Trees D) American National Standards Institute (ANSI) A300 (Part 9) – 2017 Tree Risk Assessment Tree Failure and the companion publication Best Management Practices: Tree Risk Assessment 2
nd edition
E) Utility Best Management practices tree risk assessment and abatement for fire prone states and provinces in the western region of North America as adopted by the Utility Arborist Association
F) American National Standard Institute (ANSI) A300 (Part 10) -2016 Integrated Pest Management and the companion Integrated Pest Management 2
nd edition as adopted by International Society of
Arboriculture
G) Certified Arborist or Certified Tree Worker/Aerial Lift Specialist – All persons performing tree work on City trees should be trained and certified according to tree care standards accepted by ISA.

H) Certified Arborist Utility Specialist shall have experience in electric utility vegetation management.

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I) Supervisor or foreman should be trained and be a Certified Arborist Utility Specialist according to ISA standards.

J) All persons performing tree work on City trees in or around electrical lines must be trained to do so according to the Electrical Safety Orders of the State of California, including all amendments and revisions.

K) Power Line Clearance tree workers including ground man shall be trained to work around high voltage conductors. U.S. OSHA and ANSI have established minimum distances to be maintained by tree workers from electrical conductors. All line-clearance work involving City trees shall adhere to these standards as well as the utility pruning standards established by ISA and the Utility Arborists Association (UAA).

C. Overview of Specifications (Non-Power Line Clearance)

1. Note that all specifications are based on International Society of Arboriculture, National Arborist Association and American National Standards Institute criteria.

2. Perform all tree work according to these specifications.

3. Note that there are different criteria for pruning depending on the purpose for the pruning.

A) Pruning Classifications
B) Specific Tree-Pruning Specifications
C) Palm Tree Pruning Specifications
D) Tree Removals
E) Tree Planting
F) Young Tree Care
G) Root Pruning
H) Plant Health Care
I) Clean up

D. Pruning Classifications
All trees are to be pruned per the following pruning classifications, at the direction of the City Representative:

1. A Light Prune is performed when conditions within the crown of a hardwood tree are such that only target pruning is needed. Trees that are identified for a Light Prune shall have no more than 15 percent of the live foliage removed and to the satisfaction of the City representative. A Light Prune typically consists of one or more of the following pruning treatments found in sections b and f below.

2. A Grid Prune is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned.

Complete pruning is recommended when the primary objective is to maintain or improve tree health and structure, and includes pruning to City of Anaheim Tree Maintenance Services - City-Wide RFB # 9466 August 2019 City of Anaheim 22
reduce overall canopy mass and excessive wood weight. Trees that are identified for a Grid Prune shall have no more than 25 percent of the live foliage removed and to the satisfaction of the City representative. A Grid Prune typically consists of one or more of the following pruning treatments found in sections a, b, c, d, e, and f below. Each City facility and park location shall be considered a grid or district.

3. A Large Scale Prune is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned.

Complete pruning is recommended when the primary objective is to maintain or improve tree health and structure, and includes pruning to reduce overall canopy mass and excessive wood weight. Trees that are identified for Large Scale Prune shall have more than 25 percent of the live foliage removed, have a diameter breast height above 29 inches, and/or a 50-foot spread. All Large Scale Pruning shall be pre-authorized by the City Representative or designee. A Large Scale Prune typically consists of one or more of the following pruning treatments found in sections a, b, c, d, e, and f below.

4. A Service Request Prune shall require Contractor to provide tree maintenance services on designated tree(s) as ordered by the City Representative or designee. Duration of tree maintenance services could be less than one full workday, requiring Contractor to mobilize to another work area. Most assignments will require several job site set-ups to perform the work dependent on field conditions. A Service Request Prune typically consists of one or more of the following pruning treatments found in sections a, b, c, d, e, and f below.

A) Structural Prune: Structural Pruning is the removal of live branches and stems to influence the orientation, spacing, growth rate, strength of attachment, and ultimate size of branches and stems.

Structural Pruning is used on young and medium-aged trees to help engineer a sustainable trunk and branch arrangement. If young trees are pruned to promote good structure, they likely will remain serviceable in the landscape for more years than trees that have not been structurally pruned. This pruning type can be summed up in the phrase: subordinate or remove codominant stems. Small- maturing trees and shrubs are structurally pruned to properly space codominant stems, reduce or remove rubbing limbs, and provide desirable crown configuration. All branches are to be kept less than half the trunk diameter. Spacing scaffold limbs allows for the trunk and leader to develop properly, gives the canopy a more balanced form, and reduces wind resistance. Suppress growth on branches with included bark to minimize the chance of breakage.

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B) Crown Cleaning: Crown Cleaning or cleaning out is the removal of dead, diseased, crowded, weakly attached and low-vigor branches and water sprouts from the entirety of the tree crown. Cleaning is the selective removal of dead, diseased, detached, and broken branches. This type of pruning is done to reduce the risk of branches falling from the tree and to reduce the movement of decay, insects, and diseases from dead or dying branches into the rest of the tree. It can be performed on trees of any age but is most common on medium-aged and mature trees. Cleaning is the preferred pruning type for mature trees because it does not remove live branches unnecessarily. Cleaning removes branches with cracks that may fail when the interior wood dries.

C) Crown Thinning: Crown Thinning includes the selective removal of branches to increase light penetration and air movement into and through the crown. Increased light and air stimulates and maintains interior foliage, which in turn improves branch taper and strength.

Thinning reduces the wind-sail effect of the crown and the weight of heavy limbs. Care must be used to avoid stripping branches of all foliage at the interior of the tree crown. This practice, known as “lion tailing” disrupts the structural integrity of the tree, making it subject to limb and branch failure, especially during high winds. Thinning the crown can emphasize the structural beauty of trunk and branches as well as improve the growth of plants beneath the tree by increasing light penetration. When thinning the crown of mature trees, up to 25 percent of the live foliage can be removed unless directed otherwise by the City Representative.

D) Crown Reduction: Crown Reduction is used to reduce the height and/or spread of a tree. Crown reduction varies from topping, a destructive practice, in that cuts are not made indiscriminately, resulting in large stubbed off limbs that are subject to decay.

Reduction is the selective removal of branches and stems to decrease the height and/or spread of a tree or shrub. This type of pruning is done to minimize the risk of failure, to reduce height or spread, for utility line clearance, to clear vegetation from buildings or other structures, or to improve the appearance of the tree.

Portions of the crown, such as individual limbs, can be reduced to balance the canopy, provide clearance, or reduce likelihood of breakage on limbs with defects. While reducing a crown, tree workers must adhere to basic tree trimming practices involving limb/branch size relationships and use of the branch collar in avoiding the onset of decay at cut sites.

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E) Crown Restoration: Crown Restoration is corrective pruning used as a means to restore the form of crowns that have been previously damaged by extenuating circumstances. Restoration is the selective removal of branches, sprouts, and stubs from trees that have been topped, severely headed, vandalized, lion tailed, broken in a storm, or otherwise damaged. The goal of restoration is to improve a tree structure, form, or appearance. Properly done, this technique provides a more pleasing, unpruned natural look to the tree compared to topping or shearing.

F) Crown Raising: Crown Raising consists of removing the lower branches of a tree in order to provide clearance for buildings, vehicles, and pedestrians. It is important that a tree have at least one-half (1/2) of its foliage on branches that originate in the lower two-thirds of its crown to ensure a well-formed, tapered structure and to uniformly distribute stress within the tree.

E. Specific Tree-Pruning Specifications
All trees are to be pruned per the following specifications:

1. A ll pruning work shall be performed by an ISA certified tree worker or under the direct supervision of an ISA certified tree worker. The contractor shall also have an ISA certified arborist overseeing all crew work.

2. Pines and Eucalyptus shall be pruned in the winter (November – February).

Palms and other canopy trees can be pruned year round.

3. Tree limbs shall be removed and controlled in such a manner as to cause no damage to other parts of the tree or to other plants or property.

4. All trees should be examined for hazards prior to commencing work. Hangers and dead wood should be removed first. The specific techniques employed shall be consistent with industry practice for the size and species of tree being pruned.

5. Hooks, gaffs, spikes, or spurs are prohibited on live trees and will be used only for removals or in case of an aerial rescue.

6. Any vines growing on trunks of City trees shall be removed to ground level and one (1) foot laterally from the trunk at ground level. Cutting shall be done with hand tools and shall not damage the tree trunk.

7. Any extraneous metal, wire, rubber, or other material, such as stakes or ties, interfering with tree growth shall be removed immediately.

8. Any defective or weakened trees shall be reported to the City’s designated representative. Specifically, any structural weakness of a tree, decayed trunk or branches, shall be reported in writing, noting the location of the tree by street address and a description of the hazard found in the tree. These known City of Anaheim Tree Maintenance Services - City-Wide RFB # 9466 August 2019 City of Anaheim 25
hazardous tree(s) must be brought to the attention of the City representative as soon as possible.

9. Small limbs, including suckers and waterspouts, shall be cut close to the trunk or branch from which they arise.

10. Remove all dead, broken, damaged, diseased, or insect-infested limbs.

11. Undercut any branch that may rip, tear or split if not undercut. The remaining limbs and branches shall not be split or broken at the cut. All crossed or rubbing limbs shall be removed unless removal will result in large gaps in the general outline of the tree.

12. Encourage radial distribution of all branches to provide sufficient number of scaffold branches to fill the circular spaces as concentrically as possible around the trunk.

13. Limbs shall be removed at the trunk or main branch. Final trimming cuts shall be made without leaving a stub. Cuts shall be made just outside the branch collar area so that healing can readily start under normal conditions. Extreme flush cuts, which produce large wounds and weaken the tree at the cut, shall not be made.

14. All trimming shall provide adequate clearance for any obstructed signage, streetlight, or safety light, reference Drawing A5. Branches should not be arbitrarily cut to a pre-established clearance limit. Over sidewalks, limbs shall be raised a minimum of seven (7) feet and a maximum of eight (8) feet from grade to wood. Where there are no sidewalks or where sidewalks are located on the street side of a parkway, limbs may be retained below the minimum elevation as long as they conform to the natural shape of the species.

15. Over residential streets, limbs shall be raised gradually from ten (10) feet to 16 feet over traffic lanes from grade to wood giving the appearance of an arch rather than an angle. Near driveways where automated refuse containers are placed, it is imperative to have 16 feet of clearance.

16. Over arterial streets, limbs should be raised a minimum of 12 feet and a maximum of 16 feet from grade to wood. A major arterial street might require a higher maximum over central traffic lanes for existing, mature canopy-forming limbs.

17. Whether over sidewalk or street, where the lowest limb is attached to a trunk above the desired elevation but extends below that elevation, the entire limb shall not be removed.

F. Palm Tree Pruning Specifications
The criteria for pruning varies based on the type or purpose of pruning. Palm Pruning consists of maintaining the crowns and trunks of palm trees including the pruning of spent or declining fronds and seedpods and the skinning or shaping of spent petiole bases into a ball or nut as applicable by palm type.

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1. Queen Palms
Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be described by species as follows:

A) Queen Palm (Syagrus romanzoffianum): Palm pruning is the removal of fronds, flowers, fruit, stems, or loose petioles that may create a hazardous condition. Palms also can be pruned for aesthetic reasons to eliminate sprouts and stems or dead fronds and seedpods. Live, healthy fronds should not be removed. If they must be removed, however, avoid removing those that initiate at an angle of 45 degrees or greater above horizontal. Fronds removed should be severed close to the petiole base without damaging living trunk tissue. Climbing spikes shall not be used to climb palms for pruning.

B) While making an approach to the palm crown for pruning, the contractor shall inspect the trunk of the palm tree for signs of decay, insect frass, bees, rodents, bird nesting, or any other condition suggestive of a structural abnormality. Upon finding any condition suggestive of a structural abnormality of the palm stem, the contractor shall report to the City arborist immediately.

C) Care shall be taken in the handling of fruit and flowers as they are likely to release clear liquids that react with and can cause staining to hardscape elements. The Contractor shall be responsible for removing palm fruit related stains from private property hardscape elements.

2. C anary Island Date Palms
Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be described by species as follows:

A) Canary Island Date Palm (Phoenix canariensis): dead petiole bases shall be formed into an ornamental ball which begins directly below the lowest green fronds and acts to provide a base of support to the palm crown.

This ornamental ball shall be uniform and smooth in appearance and shall extend no less than four (4) and no more than eight (8) feet below the lowest live frond in the crown.

B) Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species.

C) Fronds shall be trimmed using a handsaw, pole saw, or chainsaw that has been sterilized per specification stated in “Trees with Known Pathogens” section. Failure to follow the sterilization procedure will result in liquidated damages being assessed against the contractor.

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D) Using properly sterilized equipment as described herein, any fruit or flower structures in the crown of the palm shall be removed concurrently with frond pruning.

E) The contractor shall use care not to cut into live trunk tissue while maintain the ornamental ball. The contractor shall remove any foreign plant material that has sprouted in an ornamental ball. The contractor shall ensure with the CR that the ornamental ball meets the standard described herein each time a Canary Island Date Palm is pruned.

F) Inspect the entire length of trunk on all Phoenix canariensis palm trees, especially the upper zone just below the crown, by tapping with a mallet (sounding) each year in conjunction with pruning; report any damage, decay, or deterioration. Failure to follow the sounding procedure will result in liquidated damages being assessed against the contractor.

3. Date Palms
Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be described by species as follows:

A) Date Palm (Phoenix dactylifera): spent petiole bases are left to form a supportive “base” below the lowest green fronds of the crown. Unlike the ornamental ball of a Canary Island Date Palm (Phoenix canariensis), the base does not require ornate shaping. Instead, spent petiole bases are left uniformly long to form the base of the canopy, which shall extend no less than four (4) and no more than six (6) feet below the lowest live frond in the crown. The contractor can use a chainsaw in forming and/or shaping the base of a Date Palm by shortening a number of the lower petiole bases to bring the length of the nut to standard. The contractor shall use care not to cut into the live trunk tissue while maintaining the nut. The contractor shall ensure that the base meets the standard described herein each time a Date Palm is pruned.

B) Inspect the entire length of trunk on all Phoenix dactylifera palm trees, especially the upper zone just below the crown, by tapping with a mallet (sounding) each year in conjunction with pruning; report any damage, decay, or deterioration. Failure to follow the sounding procedure will result in liquidated damages being assessed against the contractor.

NOTE: For all the following trees, maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be described by species as follows:

4. King Palms
A) King Palm (Archontophoenix cunninghamiana): loose petiole bases are to be removed each time the crown of a King Palm is serviced. Petiole bases that are attached to live trunk tissue shall be left undamaged.

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5. Mexican Fan Palms
A) Mexican Fan Palm (Washingtonia robusta): spent petiole bases are left uniformly long to form a base.

6. California Fan Palms (Not Included)

7. Windmill Palms
A) Windmill Palm (Trachycarpus fortunei): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species.

8. Pindo Palms
A) Pindo Palm (Butia capitata): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed.

Fronds removed should be cut close to the petiole base, taking into the consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species.

9. Mediterranean Palms
A) Mediterranean Palm (Chamaerops humilis): Live, healthy fronds initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species

10. Guadalupe Palms
A) Guadalupe Palm (Brahea edulis): Live, healthy fronds initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species.

11. Palmetto Palms
A) Cabbage Palm (Sabal palmetto): Live, healthy fronds initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed.

Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species.

12. Palm Tree Skinning
Dead fronds, and parts thereof, including stubs, shall be removed along the entire length of the trunk of each palm, leaving a clean unsheathed appearance City of Anaheim Tree Maintenance Services - City-Wide RFB # 9466 August 2019 City of Anaheim 29
slicked from the ground to approximately twenty-four to thirty-six (24” – 36”) inches from the base of the green fronds at the top of the tree. Palm skinning shall consist of the removal of only the dead frond bases at the point they make contact with the trunk without damaging living trunk tissue.

G. Tree Removals

1. The City prepares lists of trees to be removed, marks the trees, notifies the property owners adjacent to the sites, and submits the lists to the contractor. The contractor shall call Underground Service Alert and prepare an internal work order.

2. The contractor’s crew removes the designated trees and hauls all debris. The crew shall grind stumps to a depth of at least 18 inches, clean up, and haul away debris. All holes shall be backfilled with clean topsoil, and the removal site shall be level when work is complete. All visible roots shall be removed by hand or mechanical means. Once complete, Contractor shall ensure that all irrigation is in working order and make repairs as necessary.

3. Special projects that are difficult to
access with equipment, or require the need
for special equipment would fall under crew rental rates.

4. Removals shall be conducted in a good workmanlike manner in accordance with the standards of the arboricultural profession.

5. The Contractor shall take all responsibility for any damage that occurs once the process of removing a tree and/or associated root grinding begins.

6. The City’s Representative shall make the final determination to remove a tree or provide public noticing for removal at a later date.

7. All tree trimmings, stumps, etc. are to be loaded into transport vehicles or containers. The vehicles or containers must have the front, sides, and rear solid and the top shall be tarped, or otherwise tightly enclosed. The transporting of tree parts must be made so that no debris escapes during the transport. Branches, suckers, bark, and other tree parts that are chipped are to be covered while transported and hauled to the disposal site during the workday.

8. The City is responsible for marking trees so that they are easily identifiable by Underground Service Alert and the contractor. The contractor shall be required to notify Underground Service Alert at least 2 working days before stumps are to be ground. All tree stumps must be removed to at least 18 inches below the lowest soil level adjacent to the stump, or until deep roots are no longer encountered.

The contractor shall grind the stump a minimum distance of one and a half (1- 1/2) feet either side of the outer circumference of the stump, or until surface roots are no longer encountered.

9. Stumps should be cut low enough to the ground so that grinding can be done safely. This can be accomplished by cutting the stump at the time of grinding, or at the time of tree removal except where infrastructure conflicts exist. Holes created by the stump and root grinding must be filled the same day. All excess chips debris will be removed and loaded into transport vehicle for disposal. Any damaged paved surfaces shall be restored to their original condition.

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10. The Contractor shall not remove any tree without first confirming that the tree being considered is indeed the tree to be removed. Any confusion should be resolved by contacting the City Representative for assistance.

11. The Contractor shall ensure entire removal list (typically 1-5 trees) is completed within 14 days after receiving work order.

12. The Contractor shall remove all Underground Service Alert markings within 14 days after removal list has been completed.

13. The Contractor shall notify the City Representative, in writing, of any condition that prevents the removal of a tree and/or the grinding of its root system.

H. Tree Planting

1. Planting includes the tree, stakes, ties, complete installation, and watering for one (1) year at the Contractor’s expense. Planting lists will be compiled by the City Representative and submitted as needed. The contractor will guarantee the quality of the tree stock and the workmanship. The contractor will also submit a notification of trees due to be released from watering cycle a minimum of 60 days prior to the intention to stop watering. All trees shall be of good nursery stock and grown at a nursery that complies with the American Standard for Nursery Stock as described in the ANSI Z60.1-1996 Standards.

2. American National Standard Institute (ANSI) A300 (Part 10) -2018 Planting & Transplanting and the companion Tree Planting 2
nd edition.

3. Trees shall be free from pests, disease and structural defects. Warranty is for one (1) year from installation.

4. The Contractor shall provide all equipment, labor, and materials necessary for the planting of trees throughout the City in accordance with the City Standard Details 520-A and 530-A, attached. The City will be responsible for marking locations and the Contractor shall notify Underground Service Alert prior to planting. The Contractor shall remove all Underground Service Alert markings within 14 days after tree planting list has been completed.

5. Planting holes shall be dug two to three times as wide as the container. The depth of the planting pit shall be equal to the size of the root ball. Place the tree in the planting pit so that the trunk flare or the top of the root ball is at least one- half (1/2) inch to one (1) inch above finish grade. In grass-covered parkways, the top of the root ball shall be higher than the surrounding soil by one-half (1/2) inch to one (1) inch. In a concrete tree well, the root ball shall be one (1) inch above the level of the finished surface of the surrounding concrete.

6. When obtaining a tree from a nursery, always carry the tree by its container or root ball, never by the trunk.

7. After removing the tree from the container, cut circling roots and matted roots off the bottom. Check for any circling roots missed during initial inspection. Any roots less than one-third (1/3) the size of the trunk shall be removed with a sharp pruning tool.

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8. Before placing the tree in the planting pit, examine the root ball for injured roots and the canopy for broken branches. Damaged roots shall be cleanly cut off at a point just in front of the break. Broken branches shall be cut out of the canopy making sure that the branch collar is not damaged.

9. Backfill with soil removed from the planting hole. Build a temporary four- to six- (4 to 6) inch water retention berm around the root ball to allow for establishment watering. Immediately after planting the tree, water it thoroughly by filling the water retention basin twice.

10. Eliminate all air pockets while backfilling the planting pit by watering the soil as it is put into the hole. Do not compact the backfill by tamping it down.

11. All trees shall be staked with two (2) wooden lodge poles, two (2) ties per pole, and trunk guard. The minimum diameter of a lodge pole is two (2) inches, but may be larger for larger trees. Place the tree ties at one-third (1/3) and two-thirds (2/3) of the trunk height. Drive the stake into the ground approximately twenty- four to thirty (24 to 30) inches below grade making sure not to penetrate the root ball. Where possible, the poles shall be placed perpendicular to the prevailing wind.

12. The soil around the new tree shall be kept moist, but not saturated, by watering at least once a week.

13. In some cases, root barriers may be required. The City will make this determination. Should a root barrier be required, the contractor will install a mechanical barrier that redirects root growth downward. The barrier shall be at least twelve (12) inches in depth and at a length determined by the City and placed in a linear fashion along hardscape surfaces.

14. Clean up all trash and any soil or dirt spilled on any paved surface at the end of each working day.

15. As stated previously herein, the contractor shall identify the location of all utilities and private property landscape irrigation components prior to the planting of any tree. The contractor shall take all responsibility for any damage that occurs during the planting of any tree.

16. The contractor shall not use hoses, equipment or water from private properties when watering parkway trees.

17. While performing tree watering, the contractor shall maintain the tree-watering basin to include the removal of weeds and debris and the maintenance of the watering basin to size and grade standards defined herein.

18. Trees shall be watered in such a manner that does not result in erosion of the tree-watering basin, splashing of parked vehicles or damage to any of the tree’s surroundings. Haphazard riggings and/or watering out of the window from the cab of watering equipment will not be tolerated.

19. New trees shall be watered for a minimum of one (1) year. This watering price shall be included as part of the planting price listed in the unit price sheet.

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20. The contractor shall maintain a daily log of trees watered. The log shall list the tree watered by site. A printed copy of the log, which shall be maintained in digital format, must accompany invoicing for tree watering services by the contractor.

21. After planting a new tree, the contractor shall post a door hanger at the home explaining that the contractor will be watering the new tree. The flyer will detail the homeowner’s and the City/Contractor’s responsibilities for the new tree. The City will provide language for this flyer.

I. Y oung Tree Care

1. The City Representative shall compile and provide a list to the Contractor for structural pruning of young trees. The Contractor shall prune the tree in such a manner as to develop good structure in accordance with the American National Standards Institute (ANSI) A300 (Part 1) – 2017 Pruning and the companion publication Best Management Practices: Tree Pruning as adopted by ISA.

J. Root Pruning

1. All root pruning shall be at the direction of the City’s designated representative, who will provide locations where tree roots are to be severed usually along edges, sidewalks, or curbs. The Contractor is responsible to repair any damage done, including repairs of sprinkler lines.

2. Selective root pruning may be required to remove specific offending roots that interfere with the work area. When pruning out selective roots, great care shall be taken to retain as much root surface as possible, including sufficient buttress roots around the radius of the tree. No more than one third (1/3) of a tree’s root system shall be removed.

3. Roots shall be cut back at least four (4) inches away from new hardscape to the nearest node.

4. Pruning cuts shall be made clean and smooth with no crushing or tearing of the remaining root. Root shaving may be required to remove a small portion of a nonessential buttress root or general root with a diameter of four (4) inches or greater. Roots will be shaved down to allow for at least two (2) inches of clearance between the root and the new hardscape. No more than one third (1/3) of a root’s diameter shall be shaved. Shaving cuts shall be made clean and smooth with no crushing or tearing of the remaining root.

5. Roots shall be pruned adjacent to the edge of the sidewalk, curb and gutter or other improvements as indicated. Root pruning cuts adjacent to the sidewalk shall be up to four (4) inches wide and twelve inches deep, and a minimum of twelve feet in each direction from the centerline of the tree as measured from the top of the sidewalk or other improvements. Root pruning cuts adjacent to the curb shall be four (4) inches wide, twelve inches deep, and a minimum of eight (8) feet in each direction from the centerline of the tree as measured from the top of the curb or other improvements.

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6. Root pruning equipment shall be specifically designed for this purpose with cutting teeth sharpened adequately to sever roots in a clean manner and equipped with padded tracks or rubber tires to prevent scraping or marking the sidewalk.

7. After the pruning cut has been completed, the Contractor shall install the appropriate amount of root pruning barrier made from recycled polyethylene plastic with ultraviolet inhibitors and .080” (2.16mm) in thickness or an approved equal.

All cuts shall be backfilled immediately upon completion of root pruning and barrier installation at each location. Backfill material shall consist of soil and/or mulch from root pruning and shall be free of rocks and other debris. All debris generated by these operations shall be immediately removed from the site and properly disposed of by the Contractor.

8. The Contractor shall repair or replace all utility service connections or sprinkler systems within the right- of-way that are damaged or removed as a result of the root pruning operation. Repairs shall be implemented immediately and completed by the end of the same working day. Repairs and replacements shall be at least equal quality and configuration to existing improvements and shall match them in finish and dimension.

K. Plant Health Care

1. Contractor shall provide all labor, equipment, and materials to perform Integrated Pest Management. Contractor shall have the ability to treat trees for any insects, disease, or apply fertilization. These services will be at the request of the City Representative. All work shall conform to the standards as noted in the American National Standard Institute (ANSI) A300 (Part 10) -2016 Integrated Pest Management and the companion Integrated Pest Management 2 nd Edition.

L. Clean Up

1. Cleanup of any debris resulting from any tree maintenance operations shall be promptly and properly accomplished including emergency work (no exceptions).

The work area shall be kept safe at all times until all operations are completed.

Under no circumstances shall the accumulation of debris be allowed in such a manner as to result in a hazard to the public. All debris from tree operations, including soil, shall be cleaned up each day before the work crew leaves the site, unless permission is given by City’s Representative to do otherwise. All brush, branches, or other debris shall be removed from the site. Areas are to be left in a condition equal to or better than that which existed prior to the commencement of tree maintenance operations. If authorized by City Representative, emergency response cleanup will be scheduled at a later date at no additional cost to City of Anaheim.

M. C onsultant Arborist

1. The contractor will provide the service of a consultant arborist. When requested, the consultant arborist will be performing level 2 or 3 tree health assessments which should include 360 degree, ground-based visual inspections of the tree crown, trunk, trunk flare, above ground roots and branch and stem defects, City of Anaheim Tree Maintenance Services - City-Wide RFB # 9466 August 2019 City of Anaheim 34
drilling evaluation of target risk, increment boring, probing, sounding, sub-surface root and soil assessment, root collar excavation, and site conditions around the tree in relation to targets. Level 3 tree health assessment shall be at the designation of the City Representative. All consultant arborist reports shall include assessment, tree recommendations, and pictures.

N. Tree Inventory

1. Contractor shall provide and operate, at no cost to the City, a computerized tree inventory system that is capable of uploading historic data and that is compatible with the current tree inventory provided by current contractor (Arbor Access) inventory system. Contractor shall incorporate the City’s existing tree inventory data into the new management system within 30 calendar days of contract award, at no additional cost to the City. Contractor shall provide City staff system training as required at no cost to the City.

2. The system shall be capable of creating work orders and displaying all past work histories for any and all tree sites in the inventory.

3. The Contractor will provide the City access to a recordkeeping system consisting of an interactive Web-based software program that enables the City to maintain information about its tree population, including the description of each tree by species, height, diameter, work history, and planting site location. The tree inventory software program shall be a GPS tracking program.

4. The inventory software program shall have the capability to produce detailed listings of tree and site information (including latitudinal and longitudinal coordinates), work histories, service requests, summary reports, and pictures of City tree species. The contractor shall provide software support to the City for the entire term of the contract.

5. This system shall be password accessible twenty four (24) hours each day of the year.

6. All aspects of the system including, but not limited to, data entry, system maintenance, system hardware and/or software upgrades and server security and stability shall be the responsibility of the Contractor and shall be provided at no cost to the City. The system shall not be proprietary in the nature of its function and shall operate and interface with common computer software and web based applications, including the ability to export data into common spreadsheet applications. The records created for the City shall be the property of the City.

7. The inventory software program shall include a mobile application that shall be accessible by Android and IOS devices.

8. The tree inventory data shall conform to the existing tree inventory database and include, but not be limited to, the following data fields:

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A) Tree Location
A GPS tree inventory shall be created using a template based on our existing Tree Inventory (the City GIS can provide), using the City’s standardized addressing system for all parks and open space areas. The Contractor shall be required to create, and maintain an ESRI-compatible "shapefile," with all applicable attribute information for each tree populated.

The inventory shall be capable of showing the location of every existing tree site and vacancies on the City's existing GIS base maps (streets, parcels, addresses, ROW, hardscape, etc.), in the City’s GIS coordinate system (State Plane, NAD83, US feet, 1991.35 epoch).

The tree inventory shall be conducted by visiting each tree site or vacant planting site and plot the position. See above for file requirements. The minimum accuracy shall be not more than one (1) foot.

B) Measurement of canopy spread
As a part of the data collection process, the canopy spread will be measured using either a laser rangefinder or a Roll-a-Tape, to the nearest foot, using a pre-established uniform protocol. This data shall be included in the inventory database in a format suitable for use by the City.

C) Tree condition
Note: General condition of individual trees, Pruning requirements (i.e., recommended pruning cycle), and the Condition of surrounding hardscape (i.e. displaced /sidewalk/curb gutter or recent repairs)

9. The program shall have the capability to quickly produce specialized reports designed specifically for the City’s needs. The software should be capable of running on mobile devices for fieldwork.

10. The contractor shall provide routine maintenance, archive, backup, restore, and disaster recovery procedures as requested by the City. The contractor shall provide complete support rapidly with experienced staff available to the City during the hours of 7am to 5pm Monday through Friday. The contractor shall be readily available by telephone, e-mail, or in-person to respond to the City’s queries within a timely manner.

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11. Contractor shall add additional sites to the database as requested by the City’s Representative at the unit price.

O. Power Line Clearance (PLC) Pruning Specifications:

1. Grid Pruning
A) When trees are in the proximity of overhead energized lines and equipment, reliability of service, safety, and governmental standards require a reasonable amount of tree pruning to avoid conductor contacts and grounding of circuits through the trees. Power line clearance pruning shall consist of the removal of tree branches for proper electric line clearance in order to minimize the likelihood of power outages and improve safety.

B) Specifically, trees shall be pruned as established by California Public Utilities Commission General Order No. 95, Rule 35.

C) Clear all branches and foliage within ten (10) feet of primary electrical lines, reference Drawing A2, A4, and A6.

D) Clear all branches and foliage that interfere with secondary electrical lines within three (3) to six (6) feet, reference Drawing A1, A3, and A4.

E) Tree growth adjacent to utility lines shall be managed with lateral or directional pruning. Directional pruning removes a branch from the trunk or large lateral branch growing away from the energized lines. Heading cuts are prohibited. Pruning cuts should be determined by structure and branching habit of the species. Branches should not be arbitrarily cut to a pre-established clearance limit.

F) During power line grid pruning, Contractor shall remove any vines from the tree at no additional cost.

G) All trees should be examined for hazards prior to line clearance work.

Broken branches and dead wood should be removed first. Climbing spikes on live trees is prohibited. Only dead trees may be climbed with spikes. Whenever possible, trees should be allowed to attain a normal height, with the crown developing away from high voltage energized lines producing a V-shaped canopy structure.

H) If more than 50 percent of a branch’s foliage has to be removed to achieve line clearance requirements, the branch should be removed from the parent stem. Final drop-crotch cuts should be made outside of the branch bark ridge on the main stem or lateral branch. The remaining branch shall be no smaller than one-third (1/3) the size of the branch being removed. The removed portion should be pruned to direct the remaining growth away from the energized lines.

I) The use of multiple small diameter cuts to create an artificially uniform crown form, commonly known as “rounding over,” is not an acceptable pruning practice for utility line clearance.

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J) If a property owner refuses access to the PLC service, the contractor must notify and work with the City representative to ensure that tree(s) are pruned.

K) All specifications are based on ISA, National Arborist Association, and ANSI criteria.

2. P ower Pole Vegetation Clearance in Fire Zones
A) Contractor shall provide a 10 foot radial clearance of all vegetation (grasses, shrubs, vines, etc.) around utility poles or towers on which a switch, a fuse, a transformer, or lightning arrester is attached, per requirements of Public Resources Code 4292 and 4293.

3. Residential Pole - Lineman Access
A) Contractor shall provide a 3 foot radial clearance of all vegetation (trees, shrubs, vines, etc.) around residential utility poles for lineman access.

4. P ower Line Clearance Removal
A) An Authorization Removal form must be signed by property owner prior to removal of any tree. For any trees removed on private property, stumps shall not be removed unless authorized by City Representative.

B) At the direction of City Representative, Contractor shall apply herbicide application directly to hardwood cut stumps to prevent new growth.

Applicator shall possess a California DPR Qualified Applicator Certification. Unit price shall include material costs but charged at an hourly rate.

5. Power Line Clearance Clean Up
A) Cleanup of any debris resulting from any power line clearance operations shall be promptly and properly accomplished including emergency work (no exceptions). The work area shall be kept safe at all times until all operations are completed. Under no circumstances shall the accumulation of debris be allowed in such a manner as to result in a hazard to the public. All debris from tree operations shall be cleaned up each day before the work crew leaves the site, unless permission is given by City’s Representative to do otherwise. All brush, branches, or other debris shall be removed from the site. Areas are to be left in a condition equal to or better than that which existed prior to the commencement of power line clearance operations. If authorized by City Representative, emergency response cleanup will be scheduled at a later date at no additional cost to City of Anaheim.

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6. Power Line Clearance Crew Rental
A) The crew and equipment can be modified to complete any type of miscellaneous tasks including special projects that may consist of extraordinary work such as trimming specific trees requiring immediate attention prior to their scheduled trim.

B) T rees requiring service prior to their regularly scheduled grid or annual trim to rectify a specific problem such as right-of-way clearance for utility lines, street light clearance, residential pole clearance, pad mounted underground equipment clearance, shall be performed under the crew rental rate. The use of crew rental may be warranted due to inaccessibility, in park or slope locations, or non-linear tree pruning.

7. Fire Zone Patrol
A) Upon request from the City Representative, Contractor shall provide one Certified Utility Arborist to provide patrol of distribution lines within the high fire hazard zones to identify any vegetation or growth that is within hazardous distance to energized lines.

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Exhibit B: Pricing

1.00 T erm
A. Term
a. The term of the agreement will be for a period of Five years, with up to five (5) annual renewal options based on budget appropriations and City’s initial award.

1.01 Pricing
A. Price Agreement

1. Prices shall remain firm for the initial base period.

2. Price changes after the base period shall be negotiated, but requests for increases should not exceed the change in CPI for the most recent available 12-month period for the LA-Long Beach-Anaheim CA Consumer Price Index for All Urban Consumers for non-labor cost increases and the Urban Wage Earners and Clerical Workers for labor increases.

3. In the event of future changes in government-mandated wages (i.e. increase in the minimum wage or prevailing wage requirements, if applicable) that result in the Contractor’s employees being paid less than the newly required hourly rate(s), the Contractor’s labor charges may be adjusted to bring the employee wages up to the newly required minimum. Documentation must be provided to support the previous actual hourly rates and the requested adjustment to new rates. Cost increases will be limited to direct pass-through of Contractor’s wage increase amount.

4. Prevailing Wages
a. Proposed pricing must be based on payment of no less than the California Department of Industrial Relations (DIR) prevailing wage rates in effect for Orange County, CA at the time of the proposal due date, and include all applicable taxes and burden costs, including, but not limited to; employer obligations for health insurance under the federal Affordable Care Act (ACA), sick pay under the California Healthy Families Act (HFA), and all other applicable Federal, State and local payroll taxes or costs.
b. Contract pricing shall be fixed for the initial one (1) year base period, except in the event new governmental mandates (similar to ACA or HFA) regarding wages and benefits required to be provided to employees that occur during this period. i. In the event of such changes, Contractor may request a price increase equivalent to the direct dollar impact of such change on their payroll cost for this contract by submitting adequate documentation of such. ii. "Direct dollar impact" is defined as the actual increase in:

1. the worker's hourly rate and the associated burden and payroll taxes based on the worker's hourly wages (in the case of prevailing wage increases)

2. the net additional cost to the employer for additional government mandated benefits that are not already included in the payroll burden rate, and which are not passed on to the worker through payroll deductions.

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c. For each of the one-year renewal terms, pricing shall be negotiated and agreed to at least 90 days prior to the expiration date of the current term, based on the following formula caps, using the Cost Allocation Table provided by the Contractor in their response to this bid
B. Pricing for Lump Sum Amounts

1. Provide all-inclusive pricing per tree to perform all of the required work in Exhibit A:

Specifications and Scope of Work to include all items necessary to perform the work.

2. City is not tax exempt; any applicable sales tax must be factored into the lump sum price.

3. Price must include everything necessary to provide all of the requirements of the Specifications.

C. Pricing for Additional as-needed Work

1. Provide unit costs to perform any additional work that may be outside the scope of the required work in Exhibit A: Specifications and Scope of Work.

2. This additional pricing is not for bidder errors, omissions, or failure to have included costs that should have been included in the bid price per the Specifications and SOW and site conditions. It is for additional work beyond the original SOW that City determines is necessary to complete the project.

D. Bid Results Price Sheet

1. The awarded bidder’s Bid Results Price Sheet, as accepted by the City, will be incorporated as part of the Agreement.

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Bid Terms and Conditions

1. Method of Submission: No bid or proposal will be considered for award unless properly submitted in the City’s electronic bid management system, or, if required to be submitted in hard copy, on the bid proposal forms furnished by the Purchasing Agent, completely filled out and properly delivered. When bids on certain items are optional, bidders shall indicate “no bid” in the space provided for an item for which no bid is being offered. For bids submitted in paper format, all forms must be properly signed by the bidder, and delivered under sealed copy plainly marked with the bid # and title on the outside of the envelope, and delivered to the Office of the Purchasing Agent, 200 S. Anaheim Blvd., Suite 620 Anaheim, CA 92805. Except when otherwise indicated in the bid documents, bids may not be submitted by fax or regular email.

2. Bid Due Date & Public Opening: All bids, must be physically received in the Office of the Purchasing Agent, or submitted in the electronic bid system on or before the closing time indicated in the bid documents. Bids mailed or delivered to the wrong location, or which for any other reason do not arrive in the Purchasing Division offices or electronic bid file by the due date and time are considered late and will be rejected. Bids will be publicly opened in the Purchasing offices immediately following the due date and time.

3. Specifications and Qualifications: Bidders shall carefully review all specifications, drawings, scopes of work, and any other bid requirements, including but not limited to; insurance, bonding, licensing, references, affidavits, certifications, etc. that may be called for in the bid documents, in order to ensure qualifications and submission of a responsive bid or proposal. All requirements specified in the bid documents will be made a part of any contract with the successful bidder.

4. Timing of Award/Bid Withdrawal: Awards will be made by the City of Anaheim within ninety (90) days from the date bids are opened, unless a different timeline is provided in the bid documents. Any bid may be withdrawn up until the date and time for opening. Any bid not so withdrawn shall constitute an irrevocable offer, which may not be withdrawn prior to award by the City within the number of days specified in the bid documents.

5. Questions: Any questions concerning this bid request are to be directed in writing, to the Purchasing Agent or Buyer named in the bid documents, electronically, by the date indicated in the bid. In the event no specific date is indicated, questions are due no later than seven (7) calendar days prior to the scheduled bid submittal date. Attempts to obtain information from other City employees or contractors during the bid cycle may disqualify a bidder. Answers to such inquiries, as well as any revision, deletion, or addition to the bid, will be publically posted on the City’s website. Bidders should check the website for any addendums prior to submitting their bid.

6. Price Errors/Discrepancies: In the event of discrepancies between totals, unit price extensions and summaries of totals, the unit price correctly extended will control.

7. Single or Multiple Awards: If more than one item appears on the bid proposal form and no statement to the contrary is set forth therein, the City of Anaheim reserves the right to:
a) Make multiple awards based upon prices submitted; or b) Make one award based upon the total price of all items.

Bidders have the option of stipulating "all or nothing" or any combination of items on their proposal unless otherwise stated in the bid specifications.

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8. Open Competition: The City of Anaheim encourages all qualified business firms to submit proposals. The Purchasing Division will assist by providing detailed instructions, procurement policies, and other relevant information upon request to any potential bidder seeking assistance.

9. Federally Funded Projects: For projects designated as federally funded, the successful bidder must certify prior to award that it has a written affirmative action program and complies with all federal, state, and municipal laws and regulations pertaining to affirmative action and non-discrimination.

Vendor must also certify that they have not been disbarred and comply with any additional Federal regulations that may be indicated within the specific bid documents. When this provision is applicable to the bid, this certification shall be made on the bid form that will be provided with the bid documents.

10. New Materials: Unless a bid specification calls for used, refurbished or recycled materials, all items or materials bid and supplied to the City are to be new, unused products.

11. Alternates/Substitutions: When bidding an item believed to be equal to that specified where equals are called for, sufficient supporting data to enable the City of Anaheim to determine whether the proposed item is equal must accompany your bid. Vendors should refer to the specification pages to determine if alternate products or specifications will be considered, and to determine any pre-qualification requirements that may be applicable.

12. Exceptions: Exceptions to the City’s specifications, terms or conditions taken at time of, or after bid submittal, may render the bid non-responsive and result in disqualification. Vendors wishing to request such exceptions are requested to notify the Buyer of such request no later than seven (7) days prior to the bid due date, to allow for consideration and notification of acceptance or rejection of such request.

13. Lowest Responsive and Responsible Bidder: It is understood that, except as may be otherwise expressly provided in the bid documents, the award will be made to the lowest responsive and responsible bidder where the bids are for identical items or supplies, subject to the right to reject any and all bids. When bids call for articles or supplies that are similar but of different brand or make, the City may accept the bid of the bidder who submits the article or supply which, in the City's judgment, is deemed best for the City although it may not be the lowest bid.

14. Sales Tax Consideration: In determining the lowest total price, the ultimate receipt of local sales tax by the City will be considered. Bidders with a place of business in the City of Anaheim, who will be submitting sales tax on the City’s purchases to the State of California, may be given a 1% preference in pricing, to recognize the amount of sales tax that will be returned to the City. Bidders wishing to be recognized as Anaheim businesses should clearly indicate this fact when submitting their bid.

15. Informality or Irregularity: The City of Anaheim reserves the right to waive any informality or irregularity in a bid when it is to the advantage and best interest of the City to do so. It is further understood that if the bidder to whom any award is made fails to enter into a contract in a timely manner, award may be made to the next lowest responsible bidder who shall be bound to perform as if he had received the award in the first instance.

16. Discounts/Rebates: Any and all discounts or proposed rebates must be incorporated as reductions in the bid prices and not shown separately. The price as shown in the unit price and its extension shall be the price used in determining award.

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17. Payment Terms: Standard payment terms are net 30 days. Payment will be made within thirty days of acceptance of goods or services and receipt of invoice, whichever occurs last.

Discount payment terms may be offered; however, they will not be considered in determining lowest responsive bid award.

18. Delivery Terms: Unless specified otherwise in the bid documents, all items are to be priced with freight and/or delivery charges included in the price quoted. Shipping terms to be FOB delivered to the City specified location.

19. Taxes: Bidders should submit their bid prices without including State or County sales taxes.

The City pays State sales or use tax at the Orange County rate in effect at the time of purchase, and will include sales tax on the Purchase Order issued to the successful bidder.

The City is exempt from Federal Excise tax.

20. Non-Collusion: By submitting a bid, bidder certifies they have not divulged, discussed or compared their bid with other bidders, nor colluded with any other bidder or parties to the request for bid. Bidders must sign and submit the City’s Non-Collusion Affidavit with their bid.

21. Applicable Laws: All applicable laws and regulations of the State of California, County of Orange, and City of Anaheim will apply to any resulting agreement, contract or purchase order. Bidders are responsible to comply with any and all Federal, State and local rules, regulations and requirements applicable to their provision of goods and/or services to the City.

22. Business License: Any person, including but not limited to, an individual, corporation, or sole proprietor who wishes to conduct any business within the City of Anaheim, must secure a business license and comply with any and all applicable provisions of Title 3 of the City Ordinance relating to business licenses. A City of Anaheim business license is not required in order to submit a bid, but must be in effect prior to any product or services being provided to the City.

23. Patents, Royalties and License Fees: Should any articles being bid be protected by patent, copyright, royalties and/or license fees, the successful bidder shall include any such royalties or license fees in their bid price, and defend all suits or claims for infringement of any patent right against the City. Successful bidder shall hold the City of Anaheim harmless from any loss on account thereof and cost and attorney’s fees incurred therefore.

24. Quality Guaranty: All items furnished shall be new, of good workmanship, in full accordance with the specifications, and free of defects. Items will be subject to inspection by the City. If any product or service delivered shows evidence of shipping damage or defects, does not meet applicable specifications, or does not perform to the standards represented by the supplier, the City shall reject same. Supplier will refund money which has been paid and bear all costs of removal and return of the products. Unless otherwise specified, all products provided shall have a manufacturer’s warranty of at least twelve (12) months on workmanship, parts, and labor.

25. Hold Harmless and Indemnification: The successful bidder shall agree to indemnify, defend and hold harmless the City (including its officers and employees) from and against any and all claims of any kind or nature presented against the City arising out of vendor’s (including vendor’s employees, representatives, products and subcontractors) performance under any purchase order or agreement resulting from this bid, excepting only such claims, costs or liability which may arise out of the sole negligence of the City.

26. Bonding and Insurance Requirements: Some procurements may require bonding and/or insurance. Specific requirements will be stated in the applicable bid documents. In the event bonding is required, bonds shall be submitted in a form acceptable to the City (samples will City of Anaheim Tree Maintenance Services - City-Wide RFB # 9466 August 2019 City of Anaheim 44
be included in the documents).Checks or letters of credit will not be accepted in lieu of bonding. When work will be performed on City property, the City’s standard insurance requirements (shown below) will apply, unless otherwise indicated in the bid specifications. a) Comprehensive General Liability Insurance: $1,000,000 per occurrence. b) Auto Liability Insurance: $1,000,000 per occurrence combined single limit (CSL). c) Workers' Compensation Insurance: as required by State statutes.

City of Anaheim to be named as an Additional Insured. All policies shall provide for a minimum of 30 days written notice of any change or cancellation. Insurance policies to be in a form and written through companies acceptable to the City.

27. Addenda: Any changes, deletions, or additions to this bid solicitation will be made by addendum numbered sequentially and posted on the City’s website. In order to ensure that your bid is predicated upon having received all such addenda, if submitting a paper bid, please enter the last addendum number received on the bid Signature Page; if none have been received, enter "none". Bidders submitting their bids on line will enter this information electronically in the space provided.

28. Right to Reject: The City of Anaheim reserves the right to accept or reject any and all bids.

City of Anaheim Tree Maintenance Services City-Wide RFB # 9466

ATTACHMENT – TYPICAL DRAWINGS
1 City of Anaheim Tree Maintenance Services City-Wide RFB # 9466

ATTACHMENT – TYPICAL DRAWINGS
2 City of Anaheim Tree Maintenance Services City-Wide RFB # 9466

ATTACHMENT – TYPICAL DRAWINGS
3 City of Anaheim Tree Maintenance Services City-Wide RFB # 9466

ATTACHMENT – TYPICAL DRAWINGS
4 City of Anaheim Tree Maintenance Services City-Wide RFB # 9466

ATTACHMENT – TYPICAL DRAWINGS
5 City of Anaheim Tree Maintenance Services City-Wide RFB # 9466

ATTACHMENT – TYPICAL DRAWINGS
6 City of Anaheim Tree Maintenance Services City-Wide RFB # 9466

ATTACHMENT – TYPICAL DRAWINGS
7 City of Anaheim Tree Maintenance Services City-Wide RFB # 9466

ATTACHMENT – TYPICAL DRAWINGS
8 WCA’s ISA Certified Arborists
Employee Name Cert #
ADAN BALTAZAR REYNAGA WE-7786AT
AL EPPERSON WE-0719A
ANDREW R. TROTTER WE-0642A
BENJAMIN EUGENE BORDSON WE-10777A
BRIAN C. KIRKEGAARD WE-10476A
BRIAN M. KOCH WE-0341A
CALVIN F. HAUPT WE-7634A
CARLOS BRACAMONTES WE-8557A
CHARLES PATRICK MADSEN WE-0462A
CORINNE GRUNDER BASSETT WE-11625A
CRISTAN ANGELO FALCO WE-7490A
CURTIS PATRICK WORTH WE-10972A
DANIEL CHAVARRIA WE-10292A
DANIEL MAHONEY WE-10434A
DAVID COOPER WE-0497A
DEBORAH DEPASQUALE WE-3812A
EDUARDO VARGAS WE-11058AT
ELOY MARQUEZ WE-11566AT
ERICK SERRANO WE-6750A
ERNESTO J. F. MACIAS WE-7120A
EUGENE BARRIENTOS WE-8701A
FELIX HERNANDEZ WE-2037A
GERARDO PEREZ WE-9131AT
GERARDO MARTINEZ GARCIA WE-11358A
GLENN O. WHITLOCK REEVE WE-10177A
GONZALO REGALADO WE-9952A
HECTOR MONTES WE-8079A
HERMINIO PADILLA WE-7552A
HUGO ANGEL RINCON WE-8710A
IGNACIO LOPEZ WE-7329A
ISIDRO ESTRADA BARBOZA WE-11685A
J. ALONSO GARCIA-LOPEZ WE-8499A
JAIME ROGELIO HERNANDEZ WE-5297A
JAMES CHARLES WORKING WE-1592A
JAMES PAUL SPECK II WE-10858AT
JARED LEE MAYSEY WE-11510A
JASON PINEGAR WE-2039AU
JASON ROSS DAVLIN WE-7628A
JEFFERY B. WILLIAMS WE-1100A
JESUS RAYA WE-3449A
JOSE M. CORTEZ TORRES WE-8539A
JOSE M. CHAVARRIA MANZO WE-11210AT
JOSE MANUEL PEREZ WE-0818A
JOSEPH BARTOLO WE-2034AU
JOSEPH NICK ALAGO WE-4396A
JUAN ORTIZ WE-8514A
JUAN C. IXTA WE-10144A
JUSTIN LEE MENZEL WE-11756A
KELLEY LEWIS GILLERAN WE-7061A
KRIS BURBIDGE WE-9566A
LEONEL CORTEZ WE-8625A
LORENZO PEREZ WE-7443A
MANUEL BRIANO WE-8791A
MARCO A. PADILLA JIMENEZ WE-8621A
MARIA MUNOZ-CAMPOS WE-8267A
MATEO ARVIZU WE-10151A
MICHAEL W. PALAT WE-6541A
NESTOR VALENCIA WE-11359A
PATRICK O. MAHONEY WE-1172A
RANDY J. THOMPSON WE-1043A
REBECCA A. MEJIA WE-2355A
RENE ROSALES WE-7941AT
RICHARD R. MAHONEY WE-1171A
ROBERT D. THOMPSON WE-0915AU
RODNEY LYNN MORGAN WE-9546A
ROSE M. EPPERSON WE-1045A
SEAN PATRICK SULLIVAN WE-10050A
SHAWN A. GUZIK WE-3182A
STEFAN B. KALLENBERG WE-10730A
STEPHEN GLENN DAVIS JR WE-10894A
STEVE B. HUNT WE-1044A
TIMOTHY CROTHERS WE-7655A
VICTOR M. GONZALEZ WE-7175A
WALLACE BURCH WE-0713A
WILLIAM STEVE PONCE WE-6461A
JOEL LOPEZ WE-10871A
JOHN LEE PINEDA WE-10367A
JORGE MAGANA WE-3460A
JOSE A. GONZALEZ MENDEZ WE-6475A
WCA’s ISA Certified Tree Workers
Employee Name Cert #
ADAM RODRIGUEZ WE-11281T
ADAN BALTAZAR REYNAGA WE-7786AT
AGUSTIN LOZANO WE-11306T
ALEJANDRO VALENZUELA WE-11674T
ALFREDO ANGEL LOPEZ WE-11334T
ANDRES ROMAN WE-11285T
ANTONIO CASTELLANOS WE-11203T
ANTONIO GRADILLA WE-11185T
ANTONIO GARCIA CONTRERAS WE-11173T
ARIEL ALONSO WE-10906T
ARMANDO SOTO WE-11131T
ARMANDO O. LOPEZ WE-10953T
AUDOMARO CORRAL WE-11220T
AURELIO COVARRUBIAS WE-11629T
AURELIO PAZ-GUZMAN WE-11084T
BRIAN C. KIRKEGAARD WE-10476AT
CARLOS IXTA WE-11106T
CARLOS RAMOS WE-11263T
CELEDONIO R. MANZANO OLEA WE-10984T
CELESTINO PEREZ WE-11243T
CESAR WENCESLAO WE-10968T
CESAR G. VALENZUELA REYES WE-11076T
CHARLES F.M. INSCO WE-11368T
CURTIS PATRICK WORTH WE-10972AT
DANIEL CHAVARRIA WE-10292AT
DANIEL RIVAS WE-10850T
DANIEL GEORGE POTTS WE-11534T
DANIEL J. KNUTSEN JR WE-11715T
DANNY AVITIA WE-11638T
DELFINO AGUILAR-MORALES WE-10900T
DEMETRIO LIRA WE-11323T
DEMETRIO OSEGUERA WE-11043T
EDIBERTO SERNA SALAZAR WE-11051T
EDUARDO AVILA WE-10812T
EDUARDO MARTINEZ BECERRA WE-10991T
EDUARDO VARGAS WE-11058T
ELIGIO IBARRA CARDOSO WE-11197T
FELIX HERNANDEZ WE-2037AT
FRANCISCO LOPEZ WE-10952T
FRANCISCO RAMIREZ WE-11259T
FRANCISCO VILLANUEVA WE-10965T
FRANCISCO URENA JIMENEZ WE-11075T
GABRIEL GAMINO WE-11167T
GABRIEL MERCADO RUIZ WE-11568T
GERARDO PEREZ WE-9131AT
GERARDO A. ORDUNO WE-11036T
GERARDO MARTINEZ GARCIA WE-10997T
GLENN O. WHITLOCK REEVE WE-10177ATM
GONZALO REGALADO WE-9952AT
HECTOR MONTES WE-8079AUT
HERIBERTO CORONEL WENCESLAO WE-11218T
HUGO ANGEL RINCON WE-8710AT
HUMBERTO CHAVARRIA WE-11207T
ISAIAS MACIAS WE-10979T
ISRAEL A. RAMIREZ WE-11567T
J. REFUGIO ESCAMILLA WE-11153T
J. SOCORRO GARCIA WE-11172T
JAIME ROGELIO HERNANDEZ WE-5297AT
JAMES CHARLES WORKING WE-1592AT
JEFFERY B. WILLIAMS WE-1100AT
JESUS RAYA WE-3449AT
JESUS A. MONTES WE-11014T
JESUS M. SARABIA PENA WE-11450T
JOEL LOPEZ WE-10871AT
JOEL MARTINEZ WE-10992T
JOEL ORTIZ WE-11039T
JOEL M. RIVERA WE-11273T
JOHN LEE PINEDA WE-10367AT
JORGE ARREOLA-HERNANDEZ WE-11321T
ELOY MARQUEZ WE-11566T
ENRIQUE SANDOVAL WE-11302T
ERNESTO GONSALEZ WE-11461T
JORGE DUENAS WE-11144T
JORGE JIMENEZ WE-11110T
JOSAFAT MONTOYA WE-11015T
JOSE AGUAYO WE-10899T
JOSE JIMENEZ WE-11108T
JOSE JIMENEZ HERNANDEZ WE-11113T
EUGENE BARRIENTOS WE-8701AUT
FAUSTO GUZMAN WE-11083T
FELIX GARCIA WE-11170T
JOSE VEGA WE-11062T
JOSE A. ALVAREZ WE-10908T
JOSE A. GONZALEZ MENDEZ WE-6475AT
JOSE ABEL CANCINO WE-11192T
JOSE AGUSTIN CARRILLO WE-11200T
JOSE F. ORELLANA WE-11483T
JOSE INEZ MANCILLA WE-10983T
JOSE JUAN PEREZ WE-11246T
JOSE LUIS DELREAL WE-11231T
JOSE M. CORTEZ TORRES WE-8539AUT
JOSE M. MUNIZ GARCIA WE-11686T
JOSE M. CHAVARRIA MANZO WE-11210T
JOSE MANUEL PEREZ WE-0818AT
JOSE R. GRANADOS WE-11186T
JOSEPH ANTHONY NUNN WE-11034T
JUAN BECERRA WE-10932T
JUAN MARQUEZ WE-10987T
JUAN ORTIZ WE-8514AT
JUAN TELLEZ TAPIA WE-11137T
JUAN AMADOR ARCE WE-11480T
JUAN C. PENA-ARIAS WE-11327T
JUAN CARLOS MORA WE-11019T
JULIO C. GARCIA VAZQUEZ WE-11175T
KYLE JAMES VIGNEAU WE-10962T
LEONARDO RAMOS WE-11264T
LEONEL CORTEZ WE-8625AT
LETUSA MUAAU JR WE-11021T
LORENZO PEREZ WE-7443AT
LUIS A. MUNOZ RAMIREZ WE-11023T
LUIS P. PEREZ WE-11245T
MANUEL BARRAGAN WE-10925T
MANUEL BRIANO WE-8791AT
MARCO A. PADILLA JIMENEZ WE-8621AT
MARCO ANTONIO VERGARA WE-11065T
MARCOS RICHARD-MARTINEZ WE-10989T
MARCOS GAMINO WE-11482T
MARTIN BARRERA WE-10928T
MATEO ARVIZU WE-10918T
MELCHOR LEMUS WE-11237T
MICHAEL LOUIS YOUNG WE-11687T
MIGUEL AYALA WE-10924T
MIGUEL MACIAS WE-10978T
NELSON R. AGUIRRE WE-10901T
OSCAR IGNACIO RIVERA WE-11424T
PEDRO CUEVAS WE-11765T
PEDRO GARCIA WE-11168T
PEDRO SANDOVAL WE-11301T
PEDRO ALTAMIRANO WE-11095T
RAMON ZUNIGA GOMEZ WE-10977T
RANULFO PERALTA CASTANEDA WE-11202T
RAUL MANZO HERNANDEZ WE-10985T
RAUL TELLEZ TAPIA WE-11138T
RAYMUNDO GUTIERREZ WE-11080T
RENE ROSALES WE-7941AT
ROBERT JAY ADDISON JR WE-10898T
RODNEY LYNN MORGAN WE-9546AUT
ROMUALDO GAETA LUNA WE-11165T
SALOMON SILVA WE-11053T
SALUSTIO SANCHEZ WE-11462T
SAMUEL JIMENEZ WE-11109T
SANTOS MACIAS LEMUS WE-10980T
SERGIO LOPEZ-RIVERA WE-10957T
STEFAN B. KALLENBERG WE-10730AT
STEPHEN GLENN DAVIS WE-10894AT
STEVE B. HUNT WE-1044A
VENTURA GOMEZ WE-11180T
WALLACE BURCH WE-0713AT

Palm Trunk Skinning
Palm tree skinning consists of the removal of dead frond bases (only), at the point they make contact with the trunk without damage to the live trunk tissue.

Root Pruning
We strongly recommend against any root pruning, however, should the Agency elect to proceed, we recommend that it be done no closer than 3 times the diameter of the trunk. Roots will be pruned to a depth of approximately 12 inches by cleanly slicing through the roots, so as not to tear or vibrate the root causing damage to the tree. The excavated area will be backfilled with native soil and debris will be hauled away.

Tree Removal Operations
With a minimum of 48 hours advanced notice, WCA will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. The removal process consists of lowering limbs delicately onto the ground to prevent any hardscape damage. Immediately following the removal, the stump will be ground down, if ordered to do so and with proper USA notification.

Tree Planting
We can replace trees that have been removed and plant new trees in accordance with specifications. We are prepared financially and logistically to acquire and purchase selected tree species for tree planting. At a minimum of 48 hours in advance we will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. A well-trained planting team will perform the soil preparation and installation of the tree.

Tree Watering
Tree watering will be performed by a full-time, WCA team member on various routes, when requested by the Agency. This team will also be responsible for reporting special care needs to the small tree care team. This could include reporting weeds, soil that has settled, and/or staking and tying needs.

PRUNE CLASSIFICATIONS
Grid Prune- Grid tree pruning is based on pruning in pre-designed districts, or grids on a set cycle and includes all trees (small, medium and large-sized.) Pruning will include structural pruning, crown raising, and crown cleaning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and shall have no more than 25% of the live foliage removed at a given time.

Full Prune/Crown Reduction– Crown reduction is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be reduced. A full prune is recommended when the primary objective is to maintain or improve tree health and structure, and includes pruning to reduce overall canopy mass and excessive wood weight. Trees that are identified for a full prune shall have more than 25% of the live foliage removed at a given time.

Service Requests
A Service Request Prune includes tree maintenance services on designated tree(s) as ordered by the Agency Arborist or designee. Pruning may include structural pruning, crown raising, crown cleaning or pruning to reduce/restore the crown. Whichever work type is ordered by the Agency, pruning will be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards and the Best Management Practice, Tree Pruning Guidelines. Work assignments from the Agency may require mobilization from one tree site to another within the Agency.

Line Clearance
Trees that interfere or have the possibility of interfering with utility lines will be trimmed in a manner to achieve the required clearances as specified and in accordance with the California Public Utilities Commission. It is our goal to protect the current health and condition of the tree and to maintain its symmetry and direct growth away from the utility lines.

Small Tree Care
Proper pruning and care during the early stages of the tree’s life will save money in the future, and create a safer, more beautiful, healthy, easy-to-maintain tree. We believe that tree care that is performed early will affect its shape, strength and life span. Our specialized small tree care team consists of certified personnel trained to perform the following:
• Selective structural pruning
• Removal of dead, interfering, split and/or broken limbs • Pre-conditioning the water retention basin built around the tree • Staking or re-staking
• Adjusting tree ties
• Adjusting trunk protectors
• Weed abatement

SERVICE APPROACH
4 METHODOLOGY
Emergency Response
We are prepared for emergency calls 24 hours a day, 7 days a week, including holidays. The toll free number is 866-LIMB-DOWN (866- 546-2369). This number will be provided to the Agency, Police Department and/or Fire Department. Our emergency response team will do what is necessary to render the hazardous tree or tree- related condition safe until the following workday.

Crew Rental
Due to our vast amount of resources, including our specialty equipment and qualified personnel we are able to extend our commitment to our customers by providing various miscellaneous services outside of the most common tree maintenance services:
• Flag hanging
• Holiday light installation
• Changing ball park lights
• Misc. use of aerial towers and cranes (including equipment rental)
• Crown reduction
• Crown restoration

Arborist Reports
We have full-time Certified Arborists on staff that can prepare detailed arborist reports, tree evaluations and site inspections based on your specific needs. Reporting can be generated for one tree or an entire selection and is handled on a case-by-case basis.

Plant Health Care
Tim Crothers, Plant Health Care Manager
• ISA Board Certified Master Arborist WE-7655 BUM
• DPR Qualified Pest Control Applicator #145321
• QAL Category B & D

Our PHC program managed by Tim Crothers goes beyond standard chemical applications. We have developed an efficient Integrated Pest Management Program (IPM) that requires diagnosis before treatment. WCA is staffed with licensed applicators and advisors that are environmentally conscious as well as compliant with the California Department of Pesticide Regulation. This service allows us to provide you with:
• Proper diagnosis based on on-site inspection with laboratory testing when necessary
• Proactive and preventative recommendations that reduce the amount of potential pest and disease issues
• Follow-up evaluations to ensure that the recommended
treatments result in a healthy and balanced urban forest

Shot Hole Borer
They Polyphagous Shot Hole Borer (PSHB) is a new pest in Southern California. This boring beetle drills into trees and brings with it a pathogenic fungus (Fusarium euwallacea), as well as other fungal species. When heavily infested, the resulting Fusarium causes the decline and death of trees. Over 120 different tree species are affected in Southern California and over 30 reproductive hosts are of high concern. As tree care
professionals, we have a responsibility to understand and report when we see a tree we are working on infested with PSHB.

ABILITY TO ACQUIRE, PURCHASE & STAGE TREES
Cities expect the highest quality of new trees, proven varieties and an organization with the knowledge and skills to provide them with the latest and most reliable information available related to tree planting. By meeting these expectations, we’re able to contribute to the success of reforestation projects within communities. In order to complete successful tree planting programs, cities can rely on us to locate, acquire and purchase different tree species.

As part of our Corporate Capability, we are financially able to purchase large quantities of trees for planting projects. Being familiar with over 50 nurseries in California, allows us to obtain the best tree available from a broad and plentiful stock. The process by which we obtain trees is quite simple: First, we utilize our database of nurseries, and contact several of them requesting specific trees with their prices.

Upon locating the availability of trees, we then perform a tree pre-inspection at the nursery. When time is of the essence, nurseries will provide us with photos either by mail or by e-mail for our review. Once the trees are
purchased, and depending on the size of the project, we have them delivered to our facility in Placentia, Brea, or if possible, at a staging area within the Agency. It is through this process that we have planted an average of 14,000 trees for all of our customers each year during
the past three years.

REFERENCES/
EXPERIENCE 6

CURRENT CONTRACT WORK EXPERIENCE
WCA, Inc. understands the challenge that many cities face to reduce the cost of tree maintenance services, while increasing the level of performance. Utilizing our services as a valuable, cost-effective resource, cities are able to provide better services to their community. These contracts cover a range of services from providing emergency response to maintaining the Agency’s entire urban forest.

Annual Budget: $ 250,000
Contact: Jerry Sollom, Park Maint. & Contract Supv
Address: 30111 Crown Valley Pkwy., Laguna
Niguel, CA 92677
Phone: (949) 362-4349
CITY OF LAGUNA NIGUEL SINCE 2004
CITY OF FULLERTON SINCE 1998
Annual Budget: $ 2,500,000
Contact: Phil Kisor, Landscape Maint. Supt.

Address: 116 S. Basque Ave., Fullerton, CA 92633
Phone: (714) 738-5345
Email: [email protected]
Annual Budget: $ 1,000,000
Contact: Denny Bacon, Maint & Operations Mgr.

Address: 17371 Gothard St., Huntington Beach, CA
92647
Phone: (714) 960-8861
Email: [email protected]
CITY OF HUNTINGTON BEACH SINCE 1995 CITY OF ANAHEIM SINCE 2007
WCA provides complete tree maintenance services for the City.

We maintain the City’s 6,000 trees by providing various services including but not limited to removals, planting and emergency urban forestry services.

As part of the tree care service. WCA updates the City’s own tree inventory. As part of this program, we collect and provide to the City an automated record of the work completed and submit it to the City for updates. Together we are able to prune trees more efficiently, while the City is able to maintain accurate work records and monitor predictable tree trimming schedules and guarantee the residents and businesses top quality tree care.

We provide complete urban forestry management for more than 60,000 trees, including tree pruning, removals, planting, and emergency services. In an effort to maintain a sustainable urban forest, we also provide inventory updates to the City’s own inventory database. We have performed successfully in the City for four years.

Annual Budget: $ 1,500,000
Contact: Dan Debassio, PW Superintendent
Address: 1426 East Vermont, Anaheim, CA 92805
Phone: (714) 765 -4461
Email: [email protected]
The City of Anaheim maintains their large tree population of 102,014 by utilizing the Call Management feature on ArborAccess, our inventory and management system. Since they began utilizing this feature there has been 12,329 call records were input alone.

CITY OF TUSTIN SINCE 1993
WCA has operated in the City of Tustin since 1993. The city and WCA has formed a successful corporate partnership. We provide complete urban forestry management for more than 15,000 City- owned trees, including tree pruning, removals, planting, and emergency services.

Annual Budget: $ 920,000
Contact: Jason Churchill, Field Services Mgr.

Address: 300 Centennial Way, Tustin, CA 92780
Phone: (714) 573-3023
Email: [email protected]

PARTNERSHIP SINCE 2007
WCA, Inc. has proudly been serving the City of Anaheim for 13 consecutive years. The dedication from WCA team members to fulfill the City’s tree maintenance demands while maintaining superior service safely and professionally has proven to be a successful partnership.

EXPERIENCE (SIMILAR SIZE & SCOPE)
The references listed above are all current contracts displaying WCA’s capabilities to provide the necessary manpower, experience, and equipment to manage Cities and Counties that require a heightened level of attention, expectation and need in comparison to other types of customers (i.e., HOA’s, commercial and residential).

WCA, Inc. specializes in tree care for municipalities and public agencies. WCA, Inc. does not provide residential service or sub-contract.

CUSTOMER DURATION

ANNUAL CONTRACT
AMOUNT
City of Anaheim/Anaheim Utilities Since 2007 $ 1,750,000.00 City of Beverly Hills Since 2000 $ 1,300,000.00 City of Corona Since 2010 $ 1,300,000.00 City of Fullerton Since 1998 $ 2,500,000.00 City of Glendale Since 2015 $ 3,300,000.00 City of Huntington Beach Since 2008 $ 1,000,000.00 City of Long Beach Since 2016 $ 5,000,000.00 City of Palo Alto Since 2016 $ 1,400,000.00 City of Sacramento Since 2015 $ 2,000,000.00 City of San Diego Since 2015 $ 2,000,000.00 City and County of San Francisco Since 2017 $ 3,500,000.00 City of Santa Ana Since 2015 $ 1,700,000.00 City of Santa Monica Since 2011 $ 1,100,000.00 County of LA Since 2015 $ 4,300,000.00 County of Orange Since 2013 $ 4,500,000.00 Riverside Public Utilities Since 2016 $ 2,000,000.00

FIRM EXPERIENCE
Listed below are current contracts (in alphabetical order) valued over $1,000,000 annually.

These contracts represent WCA corporate capabilities to provide superior and professional work to public agencies.

• DBH Frequency
• Height Frequency
• District Frequency
• Species Frequency (sample above)
• All Tees at an Address
• Estimated Tree Value

BILLING
WCA, Inc. operates a modern invoicing system that is updated on a daily basis. Progress billings will be submitted to the Customers on a bi-weekly basis, unless otherwise requested. Invoices will reflect an amount complete for the billing period, along with a year-to-date total for that job. Each billing will include a listing of completed work by address, tree species, work performed and appropriate data acceptable to the customer. This information will be supplied in hardcopy and immediately accessible on ArborAccess. Job balances reflecting the percent of completion for each job can be viewed on ArborAccess.

SAMPLE MANAGEMENT TOOLS

DETAILED TREE SITE CHARACHTERISTICS
The advanced technology provides a valuable tool to urban forestry professionals by displaying specific tree site information along with a representative photograph of the species type and a
recommended maintenance field. ArborAccess’ built-in quality control features assist in data accuracy. As maintenance is performed, the work history is updated and accompanied with bi- weekly invoices. This process eliminates the need for dual-inputting and helps keep the tree inventory current and accurate.

MAINTENANCE RECORDS
Accurate maintenance records for each location oftentimes can assist the Agency with liability claims. Maintaining a detailed history of the work performed at each location demonstrates good faith in preserving its urban forest. It is imperative that work requests are pulled from the system prior to the work being performed, otherwise inventory accuracy is not guaranteed.

The Species Frequency report can assist your Agency in
identifying the tree population within the urban forest. This type of information is valuable in the event of an insect infestation, deadly disease, or even estimating future
maintenance costs. In addition, an analysis can be
performed to evaluate the history of the performance of a particular species within your Agency.

SAMPLE AGENCY

SPECIES FREQUENCY REPORT

DETAILED REPORTING OPTIONS
• Inventory
• View Invoices
• Job Balances
• Green Waste
• Work History
• Work Type by District

Bid Results for Project TREE MAINTENANCE SERVICES FOR CITY-WIDE INCLUDING POWER LINE CLEARANCE (9466) Line Items
Item Num Section Description UOM Quantity Unit Price
1 Required STREET TREE PRUNING - GRID PRUNING EA 7000 $89.00 2 Required SPECIAL REQUEST PRUNING - CROWN CLEANING EA 75 $149.00 3 Required SPECIAL REQUEST PRUNING - CROWN RAISING EA 100 $89.00 4 Required SPECIAL REQUEST PRUNING - CROWN REDUCTION EA 300 $289.00 5 Required SPECIAL REQUEST PRUNING - CROWN RESTORATION EA 75 $219.00 6 Required CLEARANCE PRUNING WORK ORDERS - STREET LIGHTS EA 15 $59.00 7 Required CLEARANCE PRUNING WORK ORDERS - TRAFFIC LIGHTS EA 15 $59.00 8 Required CLEARANCE PRUNING WORK ORDERS - TRAFFIC SIGNS EA 5 $59.00 9 Required CLEARANCE PRUNING WORK ORDERS - STREET NAME SIGNS EA 5 $59.00 10 Required CLEARANCE PRUNING WORK ORDERS - TRASH TRUCK AND STREET SWEEP EA 500 $59.00 11 Required PALM PRUNING - WASHINGTONIA FILIFERA AND W. ROBUSTA EA 900 $79.00 12 Required PALM PRUNING - PHOENIX DACTYLIFERA AND P. CANARIENSIS EA 300 $229.00 13 Required PALM PRUNING - SYAGRUS SP. AND ARCHONTOPHOENIX SP. EA 450 $69.00 14 Required PALM PRUNING - TRACHYCARPUS, CHAMAEROPS, P. ROEBELINI EA 80 $39.00 15 Required PALM SKINNING - WASHINGTONIA FILIFERA AND W. ROBUSTA FOOT 600 $15.00 16 Required PALM SKINNING - PHOENIX DACTYLIFERA AND P. CANARIENSIS FOOT 300 $19.00 17 Required TREE AND STUMP REMOVAL - 0-6" DBH EA 5 $149.00 18 Required TREE AND STUMP REMOVAL - 7-12" DBH EA 70 $349.00 19 Required TREE AND STUMP REMOVAL - 13-18" DBH EA 75 $489.00 20 Required TREE AND STUMP REMOVAL - 19 - 24" DBH EA 70 $689.00 21 Required TREE AND STUMP REMOVAL - 25-30" DBH EA 45 $899.00 22 Required TREE AND STUMP REMOVAL - 31-36" DBH EA 10 $1,099.00 23 Required TREE AND STUMP REMOVAL - 37"+ DBH EA 5 $1,249.00 24 Required TREE REMOVAL ONLY - 0-6" DBH EA 5 $124.00
25 Required TREE REMOVAL ONLY - 7-12" DBH EA 10 $299.00 26 Required TREE REMOVAL ONLY - 13-18" DBH EA 10 $449.00 27 Required TREE REMOVAL ONLY - 19 - 24" DBH EA 10 $649.00 28 Required TREE REMOVAL ONLY - 25-30" DBH EA 5 $849.00 29 Required TREE REMOVAL ONLY - 31-36" DBH EA 5 $999.00 30 Required TREE REMOVAL ONLY - 37" +" DBH EA 5 $1,149.00 31 Required TREE STUMP ONLY REMOVAL 0-6" DBH EA 5 $89.00 32 Required TREE STUMP ONLY REMOVAL 7-12" DBH EA 5 $159.00 33 Required TREE STUMP ONLY REMOVAL 13-18" DBH EA 5 $249.00 34 Required TREE STUMP ONLY REMOVAL 18-24" DBH EA 5 $339.00 35 Required TREE STUMP ONLY REMOVAL 25-30" DBH EA 5 $389.00 36 Required TREE STUMP ONLY REMOVAL 31-36" DBH EA 5 $419.00 37 Required TREE STUMP ONLY REMOVAL 37" + DBH EA 5 $419.00 38 Required TREE PLANTING - 15 GALLON EA 80 $389.00
39 Required TREE PLANTING - 24" BOX EA 250 $489.00
40 Required TREE PLANTING - 36" BOX EA 5 $1,189.00
41 Required TREE CREW RENTAL - 3 MAN CREW. SEE SPECIFICATIONS PAGE 18. Rate is for the crew HR 1200 $270.00 42 Required TREE CREW RENTAL- TREE TRIMMER FOR ADDITION TO CREW, IF REQUESTED HR 125 $90.00 43 Required TREE CREW RENTAL- GROUND MAN FOR ADDITION TO CREW, IF REQUESTED HR 100 $90.00 44 Required EMERGENCY RESPONSE - 5PM TO 7 AM AND WEEKENDS. TO BE A FOREMAN/SUPERVISOHR 75 $149.00 45 Required TREE WATERING - YOUNG TREES (LESS THAN 5 YEARS) EA 100 $20.00 46 Required YOUNG TREE CARE - STRUCTURAL PRUNING - TREES UNDER 8" DBH EA 200 $89.00 47 Required ROOT PRUNING - PALM TREES EA 50 $89.00
48 Required ROOT PRUNING - ALONG SIDEWALKS AND CURBS LF 75 $19.00 49 Required ROOT PRUNING - WITH ROOT BARRIER INSTALLATION LF 75 $29.00 50 Required CONSULTING ARBORIST SERVICES - HOURLY RATES HR 5 $159.00 51 Required CONSULTING ARBORIST SERVICES - LEVEL 2 TREE HEALTH ASSESSMENT HR 5 $159.00 52 Required CONSULTING ARBORIST SERVICES - LEVEL 3 TREE HEALTH ASSESSMENT HR 5 $159.00 53 Required GPS IDENTIFICATION EA 250 $5.00
54 Required PLANT HEALTH CARE - FOLIAR TREATMENT. Rate to be based on a Worker whoi is a Calif HR 30 $90.00 55 Required PLANT HEALTH CARE - TRUNK INJECTED SYSTEMIC TREATMENT. Rate to be based on a WHR 40 $90.00 56 Required PLANT HEALTH CARE - SOIL APPLIED SYSTEMIC TREATMENT. Rate to be based on a WorkHR 30 $90.00 57 Required PLANT HEALTH CARE - HERBICIDE POST EMERGENT WITH DYE MARKER TREATMENT. RatHR 200 $90.00 58 Required PLANT HEALTH CARE - HERBICIDE PRE-EMERGENT WITH DYE MARKER TREATMENT. Rate HR 40 $90.00 Subtotal
59 Unnamed Section 1 ITEM DELETED N/A 0 $0.00
Subtotal
60 As Needed LABOR: TREE TRIMMER: Regular Time: Repairs & Maintenance: Regular Rates must be fu HR 0 $90.00 61 As Needed MATERIALS: Contractor cost of City requested extra materials (items not included in base Cost 0 $1.15 Subtotal
62 Required PLC CREW RENTAL - 3-MAN CREW. SEE SPECIFICATIONS PAGE 18. Rate is for the crew peHR 1218 $345.00 63 Required PLC CREW RENTAL- GROUND MAN FOR ADDITIONAL LABOR, IF REQUESTED HR 100 $115.00 64 Required PLC EMERGENCY RESPONSE - 5PM TO 7 AM AND WEEKENDS. TO BE A FOREMAN/SUPER HR 24 $190.00

AGREEMENT - EXHIBIT B
65 Required PLC - GRID PRUNING - STREET/FRONT ACCESSIBLE TREES EA 2300 $115.00 66 Required PLC- GRID PRUNING - BACKYARD/REAR TREES EA 10000 $125.00 67 Required PLC - FIRE ZONE PATROL - SEPT. THROUGH MAY. TO BE A FOREMAN/SUPERVISOR (who i HR 40 $115.00 68 Required PLC - POWER POLE VEGETATION CLEARANCE IN FIRE ZONES - 2 MAN CREW TO CONSIST O HR 40 $230.00 69 Required PLC - PAD MOUNTED UNDERGROUND EQUIPMENT CLEARANCE. TO BE A FOREMAN/SUP HR 10 $115.00 70 Required PLC TREE ONLY REMOVAL (ACCESSIBLE WITH AERIAL LIFT) -0-6" DBH EA 1 $199.00 71 Required PLC TREE ONLY REMOVAL (ACCESSIBLE WITH AERIAL LIFT) -7-12" DBH EA 1 $399.00 72 Required PLC TREE ONLY REMOVAL (ACCESSIBLE WITH AERIAL LIFT) -13-18" DBH EA 1 $499.00 73 Required PLC TREE ONLY REMOVAL (ACCESSIBLE WITH AERIAL LIFT) -19-24" DBH EA 1 $699.00 74 Required PLC TREE ONLY REMOVAL (ACCESSIBLE WITH AERIAL LIFT) -25-30" DBH EA 1 $949.00 75 Required PLC TREE ONLY REMOVAL (ACCESSIBLE WITH AERIAL LIFT) -31-36" DBH EA 1 $1,099.00 76 Required PLC TREE ONLY REMOVAL (ACCESSIBLE WITH AERIAL LIFT) -37" + DBH EA 1 $1,249.00 77 Required PLC TREE ONLY REMOVAL (NOT ACCESSIBLE WITH AERIAL LIFT) -0-6" DBH EA 5 $199.00 78 Required PLC TREE ONLY REMOVAL (NOT ACCESSIBLE WITH AERIAL LIFT) -7-12" DBH EA 15 $399.00 79 Required PLC TREE ONLY REMOVAL (NOT ACCESSIBLE WITH AERIAL LIFT) -13-18" DBH EA 15 $599.00 80 Required PLC TREE ONLY REMOVAL (NOT ACCESSIBLE WITH AERIAL LIFT) -19-24" DBH EA 15 $799.00 81 Required PLC TREE ONLY REMOVAL (NOT ACCESSIBLE WITH AERIAL LIFT) -25-30" DBH EA 15 $999.00 82 Required PLC TREE ONLY REMOVAL (NOT ACCESSIBLE WITH AERIAL LIFT) -31-36" DBH EA 1 $1,249.00 83 Required PLC TREE ONLY REMOVAL (NOT ACCESSIBLE WITH AERIAL LIFT) -37" + DBH EA 1 $1,499.00 Subtotal
84 As Needed LABOR: TREE TRIMMER FOR POWER LINE CLEARANCE: Regular Time: Repairs & Maintena HR 0 $115.00 85 As Needed MATERIALS: Contractor cost of City requested extra materials (items not included in base Cost 0 $1.15 Subtotal
Total