CITY COUNCIL AGENDA
July 26, 2023
SPECIAL MEETING· 9:30 A.M.
ANDERSON CITY HALL
1887 Howard Street
PARTICIPATION BY PUBLIC IN MEETING
Please review the Agenda to determine if the subject you wish to discuss is scheduled for Council consideration. If it is on the Agenda, you will have an opportunity when that matter comes up for discussion to briefly address the Council.
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In compliance with the Americans with Disabilities Act, the City of Anderson will make available to members of the public any special assistance necessary to participate in this meeting. The public should contact the City Clerk's office (378-6646) to make such a request. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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City Council Meeting
July 26, 2023
Page2
1.0 ROLL CALL - COUNCIL:
Councilmember Hunt
Councilmember Gallier
Councilmember Baugh
Vice-Mayor Neutze
Mayor Gallagher
REGULAR AGENDA
8.0 REGULAR AGENDA - Regular Agenda Items will be discussed individually and in order.
Any member of the public may request to address the Council on an item as it comes up for discussion. Please provide your name and limit your remarks to 3 minutes or less.
CITY MANAGER
8.3 AMEND THE CLASSIFICATION AND COMPENSATION PLAN BY AMENDING AND
ADDING THE JOB DESCRIPTION FOR DIRECTOR OF COMMUNITY SERVICES RECOMMENDED ACTION:
Consider adoption of a Resolution amending the Classification and Compensation Plan by amending and adding a job description for Director of Community Services.
PUBLIC WORKS DIRECTOR
8.9 A RESOLUTION AUTHORIZING AN EXTENSION OF WATER SERVICE OUTSIDE CITY
LIMITS TO PROPERTY THAT IS OWNED BY SIERRA PACIFIC INDUSTRIES ON RIVERSIDE AVE. (APN 050-530-072 AND APN 050-110-038), ANDERSON, CA RECOMMENDED ACTION:
1. Consider adopting the attached Resolution requesting the Shasta Local Agency Formation Commission initiate proceedings for a water services extension outside the City limits to serve the property located on Riverside Ave. (APN 050-530-072 and APN 050-110-038), Anderson, CA.; and
2. Determine that the proposed water line extension is cate1:orically exempt from CEQA pursuant to CEQA Guidelines §15303 Class 3 (d) "New Construction or Conversion of Small Structures"; and
3. Authorize the City Manager to execute a Service Extension agreement with Sierra Pacific Industries and an Annexation agreement with the Shasta Local Agency Formation Commission, on behalf of the City.
14.0 ADJOURN - The City Council will adjourn to August 15. 2023.
AGENDA ITEM
~uly 26, 2023, City Council Meetin~
Approved for Submittal By:
To:
From:
Date:
I SUBJECT
Honorable Mayor and Members of the Anderson City Council Jeff Kiser, City Manager
July 26, 2023
Amend the Classification and Compensation Plan by amending and adding the Job Description for Director of Community Services.
I RECOMMENDATION
The City Manager recommends that the City Council:
Adopt a Resolution amending the Classification and Compensation Plan by amending and adding a job description for Director of Community Services.
I FISCAL IMPACT
The rate of pay for Director of Community Services is $179,046 annually.
I DISCUSSION and BACKGROUND
By choosing the City of Anderson as a place to live, work, and play, our citizens are trusting us to provide a safe, engaging, and operational city that meets the many needs and wants that daily life brings.
Anderson provides safety through our premier Police Department, and our ongoing efforts to staff the best possible Public Works, Building, and Finance departments to allow us to make sure ITEM 8.3 PAGE1 7/26/2023
the City's operations are meeting our citizens' demands. While we have always tried to engage our community through Parks and Recreation and great city-wide events, City staff wants to add efforts to continue to engage our community in intentional ways.
Adding a Director of Community Services to City staff can be a beneficial step in enhancing community engagement and fostering stronger relations between the City and its residents, business owners, and stakeholders. This dedicated resource can play a crucial role in serval key areas:
Community Engagement: The Director of Community Services can organize and oversee various community enriching events, such as festivals, workshops, town hall meetings and other activities that bring people together. These events can help build a sense of community and provide platforms for citizens to voice their opinions and concerns.
Stakeholder Relations: The Director can act as a liaison between the City and important stakeholders, such as local businesses, non-profit organizations, educational institutions, and community groups. Building strong relationships with these entities can lead to fruitful collaborations and initiatives that benefit the entire community.
Marketing and Communication: Involving the Director in all City departments marketing efforts can ensure that community-focused messaging and initiatives are consistently promoted.
This will help raise awareness of various services, events and programs available to residents and encourage active participation.
Continuous Feed Back Mechanism: The Director can establish and manage a systematic approach to collect feedback from the community on various matters, including public services, policies and projects. Gathering and analyzing this feedback will provide valuable insights to City staff, enabling them to make informed decisions that align with the community's needs and preferences.
Public Relations: Having a dedicated Director of Community Services can enhance the City's public image by showcasing its commitment to engaging with residents and addressing their concerns. This positive perception can contribute to increased trust and satisfaction among the community.
Community Development: The Director can also be involved in long-term community development projects, identify areas where the City can invest resources to improve quality of life, infrastructure, and services.
Conflict Resolution: In situations where there may be conflicts or disagreements within the community, the Director can act as a mediator and work towards finding mutually agreeable solutions.
ITEM 8.3 PAGE2 7/26/2023
Parks and Recreation: The Director will be dedicated to providing the highest of standards to our existing parks and recreation programs.
Overall, the addition of the Director of Community Services can foster a more inclusive and collaborative approach to governance, helping the City to better understand the needs of its residents and make well-informed decisions that benefit the entire community.
I ATTACHMENT
1. Proposed Resolution
2. Job description
ITEM 8.3 PAGE3 7/26/2023
Attachment 1
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANDERSON
AMENDING THE CITY OF ANDERSON
POSITION CLASSIFICATION AND COMPENSATION PLAN
WHEREAS, Chapter 2.56 of the Anderson Municipal Code establishes a Personnel Merit system for the administration of all personnel matters; and WHEREAS, said Chapter provides for the periodic review, amendment, and adoption by resolution of changes in the system's Classification and Compensation Plan; and WHEREAS, the City Manager has reviewed the Plan and has recommended that certain changes be made; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Anderson hereby amends the Classification and Compensation Plan by:
1. Creating a new classification of Director of Community Services Qob description attached); and
2. Establishing the pay range of $64.24 - 86.08 per hour.
PASSED AND ADOPTED by the City Council of the City of Anderson this 26th day of July, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mike Gallagher, Mayor
ATTEST:
Christy White, City Clerk
DEFINITION
CITY OF ANDERSON
DIRECTOR OF COMMUNITY SERVICES
Attachment 2
Under direction, will provide administrative direction for the public affairs, parks and recreation, community relations and engagement, marketing•related activities and economic development. The Director is responsible for managing the park and recreation program, coordinating activities involving other City departments, officials, outside agencies, and the public.
EXAMPLES OF DUTIES
Coordinating with all City departments on a variety of issues. Having in depth knowledge of public policy along with City functions and activities. Take initiative and be proactive when working with other leaders. Develop, advise and make recommendations to Council on policies, programs and various City business matters.
Plan, promote, develop, supervise and evaluate recreation programs and special events and perform other related duties as assigned.
DESIRABLE QUALIFICATIONS
Training and Experience - Equivalent to a bachelor's degree from an accredited college or university with major coursework in business relations, communications, marketing, journalism or a related field.
Knowledge and Abilities - Knowledge of recreation program management; ability to create and manage recreation services responsive to the needs of a wide variety of age and interest groups; ability to work well with various groups; ability to understand and follow written and oral instructions; ability to communicate effectively orally, in writing, and on social media; ability to prepare accurate records and reports; ability to create visually appealing promotional materials; ability to supervise others and maintain effective relationship with others. Parks maintenance and management.
Knowledge and ability to develop and maintain all forms of social media and websites.
Knowledge and manage the Cities economic efforts.
TOOLS AND EQUIPMENT USED
Office equipment used will include personal computer, electronic tablet, printer, scanner, calculator, telephone, copier, and fax machine; may also use specialized equipment such as cameras, etc. Typical computer software used includes Microsoft Excel, Microsoft Word, and Microsoft PowerPoint, and Microsoft Publisher.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some bending, twisting, stooping, lifting, carrying, pushing and/or pulling objects and material of weight (up to 25 pounds); sitting for extended periods of time at a keyboard or computer workstation; standing, walking various distances (may be for long periods of time); walking on uneven ground and various surfaces; ability to talk and hear clearly and concisely to communicate with citizens, general public, staff and managers on a continuous basis. Tasks may occasionally include bending, stooping, climbing, balancing, kneeling, crouching, or crawling, reaching above and below waist height, craning neck, lifting and assisting in moving heavier items or equipment weighing 30-50 pounds.
VISION: Ability to see in the normal visual range, with or without correction, as set forth by the State of California Department of Motor Vehicles standards for safe vehicle driving. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, the ability to adjust focus, and the ability to distinguish color.
HEARING: Ability to hear in the normal audio range with or without correction.
Hearing should be adequate to hear soft spoken voices of clients or customers.
WORK ENVIRONMENT
2023
The work environment characteristics described here are representative of those an employee encounters while performiny the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in both outside and inside environmental conditions. The employee may be exposed to wet, hot, and/or humid conditions, airborne particles, dust, dirt, brush, ticks, mosquitoes, snakes. The employee is occasionally exposed to wet and/or humid conditions.
The noise level in the work environment is usually quiet in the office and moderate to noisy in the field.
AGENDA ITEM
July 26, 2023 City Council Meeting!
To:
Through:
Honorable Mayor and Members of the Anderson City Council Jeff Kiser, City Manager
From: Adam Whelen, Public Works Director
Date: July 26, 2023
!SUBJECT
A Resolution Authorizing an Extension of Water Service Outside City Limits to property that is owned by Sierra Pacific Industries on Riverside Ave. (APN 050-530- 072 and APN 050-110-038), Anderson, CA.
I RECOMMENDATION
Staff recommends that the City Council:
1. Consider adopting the attached Resolution requesting the Shasta Local Agency Formation Commission initiate proceedings for a water services extension outside the City limits to serve the property located on Riverside Ave. (APN 050-530-072 and APN 050-110-038), Anderson, CA.; and
2. Determine that the proposed water line extension is catea:orically exempt from CEQA pursuant to CEQA Guidelines §15303 Class 3 (d) "New Construction or Conversion of Small Structures"; and
3. Authorize the City Manager to execute a Service Extension agreement with Sierra Pacific Industries and an Annexation agreement with the Shasta Local Agency Formation Commission, on behalf of the City.
ITEM 8.9 PAGE1 7/26/2023
I FISCAL IMPACT
The requested actions will have no direct fiscal impact. Pursuant to Council direction, Sierra Pacific Industries is required to fund LAFCO and City processing costs for the request and to pay for all engineering and construction costs. The City will be required to maintain additional water lines and provide water service capacity to serve the property, however, this cost will be offset by the payment of water connection fees and monthly supply service charges. The City will receive no property tax or other direct revenue from the development.
I DISCUSSION
Sierra Pacific Industries has requested water service from the City for their mill and administration building which is located as shown in Attachment 1. Currently, The City has agreed to provide water to locations in this area, the mini storage and the fire station.
The City currently has a l0·inch water main in Ox Yoke Road that has sufficient capacity to serve this new development. Sierra Pacific Industries is to extend the existing 8-inch main and construct approximately 1,100-feet of new 8-inch main that will provide service to their parcels. All new water facilities will be constructed to City standards.
CONSTRUCTION TO CITY STANDARDS: City staff have already articulated these requirements to Sierra Pacific Industries.
SIERRA PACIFIC INDUSTRIES AGREEMENT: The request is to authorize the City Manager to negotiate and execute an agreement with Sierra Pacific Industries. The agreement will require Sierra Pacific Industries to bear all design, construction, permitting, and processing costs.
LAFCO: Existing law allows a City to extend services outside its boundaries only if it first requests and receives written approval from LAFCO. Section 56133 of the Government Code allows LAFCO to authorize such an extension of services only in case of an emergency and/or in anticipation of a later change of organization (i.e. annexation). Initiating a services extension will require a LAFCO petition from the City. The process will involve an application to LAFCO, a deposit for LAFCO processing costs, a plan for the extension of services, a City Council resolution of support various services, extension exhibits, a CEQA determination, and a City approved agreement with Sierra Pacific Industries to not oppose a future annexation. The request is to authorize the City Manager to execute the LAFCO documents with all costs and fees paid by the County.
HISTORICAL CONTEXT: On April 4, 2017 the Council authorized a very similar agreement with MW Holdings LLC (Weaver) for a mini storage facility project at 19912 Riverside Avenue. The mini storage project was subsequently constructed along with the City water line infrastructure. On October 6, 2020 the City agreed to provide water to the County fire station located just east of the SPI location. The proposal from Sierra Pacific Industries under ITEM 8.9 PAGE2 7/26/2023
consideration will extend City water infrastructure in a manner that supports future annexation in the event annexation becomes desirable to the City.
ENVIRONMENTAL DETERMINATION: Pursuant to the California Environmental Quality Act ("CEQA") and the City's local CEQA Guidelines, City staff determined that the water line extension and service ("Project") is categorically exempt from CEQA pursuant to CEQA Guidelines §15303 Class 3 (d) 11New Construction or Conversion of Small Structures"; OPTIONS: Staff has provided the following options for the consideration of the City Council:
1. Approve the request to provide water service and enter into a LAFCO agreement.
2. Deny the request.
jATTACHMENTS
1. Location Map
2. Resolution
ITEM 8.9 PAGE3 7/26/2023
Proporty .,..,.
050-110-038-000
Proporty O&la 050-530•072·000
ATTACHMENT 2
Resolution No. 23-__
A RESOLUTION OF APPLICATION BY THE CITY COUNCIL OF THE CITY OF ANDERSON
REQUESTING THE SHASTA LOCAL AGENCY FORMATION COMMISSION INITIATE
PROCEEDINGS FOR A SERVICE EXTENSION
WHEREAS, the City of Anderson (herein referred to as "City") is authorized to provide municipal services pursuant to Title 13 - "Water and Sewer" of the Anderson Municipal Code;and
WHEREAS, the City of Anderson has received a request from Sierra Pacific Industries, to extend water services to provide adequate water for fire protection and domestic use for the property located on Shasta County Assessor Parcel Number 050-530-072 and 050-110- 038, in Anderson, CA; as reflected on the attached Exhibit A; and WHEREAS, the City has studied options for providing municipal services and concluded that a limited services extension outside City boundaries and inside the General Plan Sphere of Influence is feasible and appropriate at this time; and WHEREAS, the services would be limited to water service only; and WHEREAS, per Section 56133 of the Cortese Knox Herzberg Local Government Reorganization Act of 2000, a City may propose a services extension outside City boundaries and inside the Sphere of Influence to the LAFCO Commission; and WHEREAS, per Section 56133 (b) of the Cortese Knox Herzberg Local Government Reorganization Act of 2000), LAFCO may authorize a city or district to provide new or extended services outside its jurisdictional boundary but within its Sphere of Influence in anticipation of a later change of organization; and
WHEREAS, the City Council has considered the specific facts associated with the request for service extension, and subject to the required execution of an agreement for services and future annexation, finds that such extension would serve in protecting the health, safety and general welfare of the residents of the City of Anderson.
NOW, THEREFORE, BE IT RESOLVED by the City Council as follows:
1. The City Council hereby requests that the Shasta LAFCO initiate proceedings to consider a services extension outside City of Anderson jurisdictional boundaries and inside the Sphere of Influence to provide fire-flow and domestic water service to the property as requested by the Property Owner.
2. The City Council is serving as Lead Agency for this proposal pursuant to the California Environmental Quality Act (CEQA). LAFCO is a Responsible Agency. The City Council finds that the proposal is Cate~orically Exempt from CEQA pursuant to CEQA Guidelines §15303 Class 3 (d) "New Construction Or Conversion Of Small Structures", which exempts construction and location of limited numbers of new, small facilities or structures including water main, sewage, electrical, gas, and other utility extensions.
3. The City staff is authorized and directed to prepare a plan for services in consultation with the property owner, to demonstrate that the proposed services can be extended without diminished services within the City boundary.
4. The City staff is authorized and directed to take all actions consistent with this resolution to assist in processing the services extension request with Shasta LAFCO.
5. The City Manager is authorized and directed to take all actions consistent with this resolution to negotiate and approve an agreement for the services extension with the County of Shasta.
6. That such extension of services is limited in scope, and any revision to the nature and purpose of the Property Owners request or use of the property or of City services shall require the separate approval of the City Council.
The foregoing resolution was introduced at a regular meeting of the City Council of the City of Anderson held on July 26, 2023, and was adopted by the City Council of the City of Anderson by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Anderson
ATTEST:
Christy White, City Clerk
Michael Gallagher, Mayor of the City of