Agenda — Anderson City Council, April 16, 2024

CITY COUNCIL AGENDA
amended
April 16, 2024
REGULAR SESSION - 6:00 P,M.

CLOSED SESSION FOLLOWING

ANDERSON CITY HALL
1887 Howard Street

PARTICIPATION BY PUBLIC IN MEETING
Please review the Agenda to determine if the subject you wish to discuss is scheduled for Council consideration. If it is on the Agenda, you will have an opportunity when that matter comes up for discussion to briefly address the Council.

If the subject is not on tonight's Agenda, please complete an Agenda Request Form (on Clerk's table) and present it to the City Council Clerk. You will have the opportunity to speak on the subject under Item 5.2. However, if the item is not on the Agenda, each speaker will be limited to one three (3) minute opportunity to speak, unless the City Council makes an exception due to special circumstances.

The Brown Act prohibits the Council from taking action on any item not placed on the printed Agenda in most cases.

The Brown Act requires any non-confidential documents or writings distributed to a majority of the City Council less than 72 hours before a regular meeting will be made available to members of the public at the same time they are distributed.

City Council meetings are televised and can be seen live on Cable Public Access Channel 181 (previously Channel 11) and on tape delay the following morning at 10:00 a.m. City Council meetings may also be viewed on the City's website at 'NWW.cj.anderson.ca,us by clicking on the TV icon on the Home Page.

In compliance with the Americans with Disabilities Act, the City of Anderson will make available to members of the public any special assistance necessary to participate in this meeting. The public should contact the City Clerk's office (378-6646) to make such a request. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

This is an Equal Opportunity Program. Discrimination is prohibited by Federal Law.

Complaints of discrimination may be filed with the Secretary of Agriculture, Washington, D.C. 20250.

City Council Meeting
April 16, 2024

Page 2 ends

1.0 ROLL CALL - COUNCIL:

REGULAR SESSION - 6:00 P.M,
Councilmember Baugh
Councilmember Gallagher
Councilmember Gallier
Vice-Mayor Hunt
Mayor Neutze

2.0 INVOCATION - Pastor Perry Peterson, Crossroads Bible Fellowship, will give the invocation.

3.0 PLEDGE OF ALLEGIANCE - Councilmember Mike Gallagher.

4.0 STUDENT REPORTS

4.3 a. A representative from the teen center will give an update on current activities. b. A student from Anderson High School will give an update on student activities.

PRESENTATION• Doug Anderson, Urban Futures Inc, will give a bond financing presentation.

5.2 PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - This is the time to address public comments by any member of the public to the Council regarding an item not on the agenda. Each comment must be limited to 3 minutes or less and on an item within the City's subject matter jurisdiction. The Brown Act does not permit any action or discussion on items not listed on the agenda. Are there any public comments?

CONSENT AGENDA

6.0 CONSENT AGENDA - Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any member of the public, staff or City Council may request that an item be removed from the Consent Agenda for separate discussion. Are there any requests to remove any items from the Consent Agenda?

6.1 MINUTES -Approve the minutes of the regular meeting of April 2, 2024.

6.2 WARRANTS - Receive and file warrant 31567 to 31605 in the amount of $349,560.08; Receive and file warrant 31606 to 31655 in the amount of$199,482.46.

6.4 CITY MANAGER - Adopt a Resolution amending the Classification and Compensation Plan by amending and updating the job description for the Assistant City Manager position.

City Council Meeting
April 16, 2024

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6.5 FINANCE DIRECTOR
a. Resolutions directing the filing of the Annual Reports for Assessment District No. 1993-2, Landscape and Lighting District No. 2006-1, South Ridge Terrace - Unit 1 Landscaping Maintenance District, and Sanitary Sewer Maintenance District 1-09, Silvergate Subdivision for the 2024/2025 fiscal year.
b. Receive and file the quarterly treasure's report for the fiscal quarter ended December 31, 2023.

6.10 PUBLIC WORKS - Adopt a Resolution amending the Classification and Compensation Plan by amending and adding a job description for the Cross Connection Control Specialist.

END OF CONSENT CALENDAR

6.11 ITEMS (IF ANX) REMOVED FROM THE CONSENT CALENDAR - Items removed from the Consent Agenda for discussion will be treated as Regular Agenda items and any member of the public may request to address the Council on any such item as it comes up for discussion. Please provide your name and limit your remarks to 3 minutes or less.

REGULAR AGENDA

8.0 REGULAR AGENDA - Regular Agenda Items will be discussed individually and in order.

Any member of the public may request to address the Council on an item as it comes up for discussion. Please provide your name and limit your remarks to 3 minutes or less.

CITY ATTORNEY

8.2 INTRODUCTION AND FIRST READING OF ORDINANCE NO. AMENDING CHAPTER

3.20 OF THE ANDERSON MUNICIPAL CODE REGARDING THE PURCHASING POLICIES AND PROCEDURES FOR THE CITY.

RECOMMENDED ACTION:
1) Accept Staff Report.
2) Approve First Reading of Ordinance No. _ Amending Chapter ~.20 of the Anderson Municipal Code Regarding the Purchasing Policies and Procedures for the City, and schedule Second Reading for May 7, 2024.
3) Waive full reading of Ordinance and Direct City Clerk to read by title only.

City Council Meeting
April 16, 2024

Page 4 ends

CITY MANAGER

8.3a DISCUSSION AND ACTION TO APPROVE LETTER OF OPPOSITION TOWARDS THE

FOUNTAIN WIND PROJECT
RECOMMENDED ACTION:

Approve the letter of opposition to the Fountain Wind project in support of Shasta County.

8.3b ESTABLISH A FEE FORA RIVER SPLASH PAD- GAZEBO RENTAL RECOMMENDED ACTION;
Consider adoption of a Resolution establishing a fee to rent a Gazebo at the River Splash Pad.

PUBLIC WORKS

8.9 CONSIDER AUTHORIZATION TO AWARD A CONTRACT FOR TRAFFIC CONTROL FOR ANDERSON EXPLODES, 3RD OF JULY FIREWORKS
RECOMMENDED ACTION:

1. Award the contract for traffic control for the Anderson Explodes to Rader Excavating Inc. from Palo Cedro, CA, in the amount of Forty-Two Thousand, Five Hundred and Three dollars. ($42,503.00);

2. Authorize the City Manager to execute the contract upon receipt of the required insurance certificates and

3. Authorize the City Manager to approve additional project change orders not to exceed 15% of the contract bid amount.

10.0 STAFF REPORTS -Adam Whelen, Public Works Director, will give an update on the City of Anderson & Clean California Waste Tire Collection Event.

11.0 COUNCIL REPORTS/COMMENTS - City Counci/members will report on attendance at conferences/meetings reimbursed at City expense (Requirement of Assembly Bill 1234.)

12.0 Public Comment on Closed Session Item(s); Anyone in the audience who wants to address the City Council on a subject which is listed under the Closed Session agenda is now invited to come to the podium. Please provide your name and the subject you wish to discuss. Please limit your remarks to 3 minutes or less.

City Council Meeting
April 16, 2024

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The City Council will convene to Closed Session.

CLOSED SESSION
C.S.1 CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION - Initiation of litigation pursuant to§ 54956.9(c): (One case) C.S.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION(§ 54956.9) - Name of Case: (City of Anderson v. Anderson Hospitality, LLC, Case No. 23CV0201890) The City Council will reconvene to Ogen Session.

13.0 CLOSED SESSION ANNOUNCEMENT: The Mayor will announce the results of the Closed Session.

14.0 ADJOURN -The City Council will adjourn to Mav 7. 2024.

ANDERSON CITY COUNCIL MINUTES
Regular Meeting
April 2, 2024

REGULAR SESSION
The regular session was called to order at 6:00 p.m.

ROLL CALL
Councilmembers present: Councilmember Baugh
Councilmember Gallagher
Councilmember Gallier
Vice-Mayor Hunt
Mayor Neutze
DRAFT
Also present: City Manager Joey Forseth-Deshais, City Attorney Collin Bogener, Police Chief Jon Poletski and City Clerk Christy White.

INVOCATION
Doug Deese, Neighborhood Church of Anderson/Cottonwood, gave the invocation.

PLEDGE OF ALLEGIANCE
Mayor Stan Neutze led the Pledge of Allegiance.

PROCLAMATION
A Proclamation proclaiming April 6-13, 2024 as Week of the Young Child was presented to Jackie Scott, First 5 Shasta.

A Proclamation proclaiming April 2024 as Child Abuse Prevention Awareness Month was presented to Hannah Carter, Pathways to Hope for Children.

PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
Darin Hale spoke regarding the Proclamation proclaiming April as Child Abuse Prevention Awareness Month. Mr. Hale would like the wording to be clarified and corrected for the Proclamation next year.

ITEM 6.1 4/16/2024
City Council Meeting
April 18, 2023

Page 2 of 4 ends

CONSENT AGENDA
By motion made, second (Hunt/Baugh) and carried by a 5-0 vote, Council took the following action.

Approved the minutes of the March 5, 2024 regular meeting, March 15, 2024 special meeting and March 28, 2024 special meeting.

Received and filed warrant 31323 to 31394 in the amount of $109,268.40; Received and filed warrant 31395 to 31444 in the amount of $466,087.54. Received and filed warrant 31445 to 31516 in the amount of $126,403.70. Received and filed ACH in the amount of $64,033.10; Received and filed warrant 31517 to 31566 in the amount of $110,639.60.

Adopted Resolution No 24-11 amending the Classification and Compensation Plan by amending and updating the job description for the Finance Director position.

Vote: AYES:

NOES:

ABSTAIN:

ABSENT:

Councilmembers Hunt, Baugh, Gallagher, Gallier and Mayor Neutze.

None.

ALL NOTICES WERE GIVEN ACCORDING TO THE LAW

PUBLIC HEARINGS

WATER USER CHARGES
Public Works Director Adam Whelen gave a staff report and along with Catherine from Lechowicz + Tseng Municipal consultants answered questions from Council. 6:47 p.m. Public hearing was open
Andrew Gumm commented on the increase. He does feel it is necessary to raise the rates however feels it is a large increase.

John commented on the rates and had issues with the letter that went out to water users, stating that some of the numbers are wrong.

Jill Bennett asked questions regarding a charge on her property tax bill. 7:02 p.m. Public hearing was closed.

City Council Meeting
April 18, 2023

Page 3 of 4 ends

By motion made, seconded (Gallagher/Gallier) and carried by a 5-0 vote Council voted to adopt Resolution No 24-11 increasing water consumption charges by 24% effective May 1, 2024 and again by 24% effective January 1, 2024, then by 6% effective January 1, 2026, through January 1, 2028.

AYES:

NOES:

ABSTAIN:

ABSENT:

Councilmembers Gallagher, Gallier, Baugh, Hunt and Mayor Neutze.

None.

None.
7:16 p.m. Vice Mayor Hunt left the dais
7:18 p.m. Vice Mayor Hunt returned to the dais

REGULAR AGENDA

CITY MANAGER

AMEND AND RESTATED JOINT EXERCISE OF POWERS OF AGREEMENT FOR OPERATION

OF THE REDDING AREA BUS AUTHORITY
City Manager Joey Forseth-Deshais gave a staff report and invited John Andoh, Redding Area Bus Authority Transit General Manager to answer Council's questions.

Darin Hale asked for the number of riders that use the bus for certain routes.

By motion made, seconded (Gallagher/Hunt) and carried by a 4-0 vote Council voted to adopt Resolution No 24-12 authorizing the amended and restated joint exercise of powers agreement for the operation of the Redding Area Bus Authority (RABA).

AYES:

NOES:

ABSTAIN:

ABSENT:

Councilmembers Hunt, Gallier, Baugh and Mayor Neutze.

Gallagher.

None.

None.
7:51 p.m. Councilmember Dan Gallier left the dais
7:52 p.m. Councilmember Dan Gallier returned to the dais

PUBLIC WORKS DIRECTOR

AGREEMENT WITH WILLDAN ENERGY SOLUTIONS TO REPLACE FOUR GAS WATER

HEATERS WITH ENERGY-EFFICIENT HEAT PUMP WATER HEATERS
Public Works Director Adam Whelen gave a staff report and answered questions from Council.

City Council Meeting
April 18, 2023

Page 4 of 4 ends

By motion made, seconded (Hunt/Baugh) and carried by a 5-0 vote Council voted to authorize the City Manager to sign a participation agreement with Willdan Energy Solutions to replace the four gas water heaters with energy-efficient heat pump water heaters.

AYES:

NOES:

Councilmembers Hunt, Baugh, Gallagher, Gallier and Mayor Neutze.

None.

ABSTAIN: None.

ABSENT: None.

COUNCIL REPORTS/COMMENTS
Councilmembers used this time to report on meetings and activities they participated in and to announce upcoming events.
8:28 p.m. Councilmember Mike Gallagher left the dais
8:30 p.m. Councilmember Mike Gallagher returned to the dais Public Comment on Closed Session Items - None.
8:38 p.m.: The City Council convened to Closed Session.

CLOSED SESSWN
9:14 p.m.: The City Council reconvened to Open session, C.S.1 PUBLIC EMPLOYEE PERFORMANCE EVALUTION
(Gov't. Code Section 54957)
Title: City Manager

CLOSED SESSION ANNOUNCEMENT
Mayor Neutze announced that the Council sat in Closed Session with no reportable action.

ADJOURNMENT
9:14 p.m.: The City Council acljourned to Auril 19, 2024.

Stan Neutze, Mayor
ATTEST:

Christy White, City Clerk

AGENDA ITEM
!April 16th, 2024, City Council Meeting
for Submittal By:

Ci dy Wheeler, Acting Finance Director/ Treasurer
To:

Through:

Honorable Mayor and Members of the Anderson City Council Joey Forseth-Deshais, City Manager
From: Cindy Wheeler, Acting Finance Director/Treasurer
Date: April 16, 2024

I SUBJECT
Receive and File Weekly Warrant Registers.

I RECOMMENDATION
Receive and file warrant 31567 to 31605 in the amount of $349,560.08; Receive and file warrant 31606 to 31655 in the amount of $199,482.46.

I ATTACHMENT
Warrant Registers.

ITEM 6.2 PAGE1 4/16/2024

CHECK REGISTER

VENDOR NAME CHECK CHECK

DESCRIPTION DATE AMOUNT
000048 AAMIGO IRRIGATION SUPPLY
SUPPLIES 3/29/2024 $26.42
000615 AT&T CALNET
PHONE CHARGES 3/29/2024 $64.34
001750 CALIFORNIA SAFETY CO.

PROFESSIONAL SERVICES 3/29/2024 $1,170.19
001754 CALIFORNIA VISION SERVICE
INSURANCE PREMIUM 3/29/2024 $119.50
001940 MELANIE CATANIO
PER DIEM- TRAINING 3/29/2024 $261.00
002392 CONSOLIDATED ELECTRICAL DIST.

SUPPLIES 3/29/2024 $164.74
012053 WILLIAM CORNETT
EQUIPMENT 3/29/2024 $5,376.73
002634 CROWN MOTORS
PROFESSIONAL SERVICES 3/29/2024 $180.00
003534 EWING
SUPPLIES 3/29/2024 $77.97
003590 FASTENERS INC.

SUPPLIES 3/29/2024 $493.43
003618 FERGUSON ENTERPRISES, INC.

SUPPLIES 3/29/2024 $9,932.94
008407 GANNETT CALIFORNIA LOCALIQ
ADVERTISING 3/29/2024 $704.45
PAGE1

VENDOR NAME CHECK CHECK

DESCRIPTION DATE AMOUNT
004436 MICHAEL HALLAGAN
PER DIEM-TRAINING 3/29/2024 $293.00
005169 J & T CONSULTING, INC.

MONTHLY MAINTENANCE 3/29/2024
PROFESSIONAL SVCS & MATERIALS 3/29/2024 $2,548.00
012086 LUKE LEGASSIE
RECREATION FEE REFUND 3/29/2024 $60.00
006153 LOUCKS LANDSCAPE SUPPLY
MATERIALS 3/29/2024 $822.55
007134 N.C.G.T. TRUST FUND
HEALTH INS. PREMIUM 3/29/2024 $116,404.00
007348 NORMAC
SUPPLIES 3/29/2024 $166.89
007379 NORTH VALLEY BUSINESS SYSTEMS
SUPPLIES 3/29/2024 $320.86
007394 NORTHERN CALIF. GLOVES
SUPPLIES 3/29/2024 $95.66
007616 PACE ANALYTICAL SVCS., LLC
PROFESSIONAL SERVICES 3/29/2024 $1.434.64
007618 PACE SUPPLY CORP.

SUPPLIES 3/29/2024 $50.14
007657 PAINT MART
SUPPLIES 3/29/2024 $17.55
007669 PAPE MACHINERY
PARTS 3/29/2024 $58.21
PAGE2

VENDOR NAME CHECK CHECK

DESCRIPTION DATE AMOUNT
011836 PETERSON
PARTS 3/29/2024 $320.53
007967 PLATT
SUPPLIES 3/29/2024 $870.59
008181 QUADIENT FINANCE USA, INC.

METERED POSTAGE 3/29/2024 $168.59
008826 ROTO-ROOTER PLUMBERS
PROFESSIONAL SERVICES 3/29/2024 $390.00
009365 SHASCOM
DISPATCH & CAD SERVICES 3/29/2024 $196,721.00
009618 SIGNARAMA
PROFESSIONAL SVCS & SUPPLIES 3/29/2024 $229.84
009845 SONSRAY MACHINERY, LLC
SUPPLIES 3/29/2024 $61.89
010004 STATEWIDE TRAFFIC SAFETY & SI
SUPPLIES 3/29/2024 $470.20
. 010075 STIMPEL WIEBELHAUS ASSOCIATES
MATERIALS 3/29/2024 $1,831.54
010212 SW MAINTENANCE CORP.

MONTHLY UST TESTING 3/29/2024 $1,436.00
010255 T ANDS DVBE, INC.

SUPPLIES 3/29/2024 $52.53
010732 UPS
SHIPPING FEES 3/29/2024 $32.90
010749 US BANK VOYAGER FLEET SYSTEMS
FUEL CHARGES 3/29/2024 $401.44
PAGE3

VENDOR NAME CHECK CHECK

DESCRIPTION DATE AMOUNT
010756 USA BLUEBOOK
SUPPLIES 3/29/2024 $702.26
010874 VERIZON WIRELESS
PHONE CHARGES 3/29/2024 $5,027.56
$349,560.08
-,~--t-, natu_re_ ,,,,-- _=-:wt1,2., ~
PAGE4

CH ECK REGISTER

VENDOR NAME CHECK CHECK

DESCRIPTION DATE AMOUNT
000322 AMERICAN FIDELITY ASSURANCE
INSURANCE PREMIUM-MAR 24 4/5/2024 $4,706.97
000323 AMERICAN FIDELITY ASSURANCE CO
CAFETERIA 125 PE 3/29/24 4/5/2024 $399.98
000615 AT&T CALNET
PHONE CHARGES 4/5/2024 $212.07
001086 BEST BEST & KRIEGER
PROFESSIONAL SERVICES 4/5/2024 $2,310.00
001224 STEPHEN BLUNK
CELL PHONE REIMBURSEMENT 4/5/2024 $75.00
001712 CALEPA
ASSET FORFEITURES 4/5/2024 $110.60
001750 CALIFORNIA SAFETY CO.

PROFESSIONAL SERVICES 4/5/2024 $1,878.00
012088 MITCHELL CAVIN
FACILITY RENTAL REFUND 4/5/2024 $595.00
002142 CINTAS FIRST AID & SAFETY
SUPPLIES 4/5/2024 $15.41
002165 CITY OF REDDING
LIBRARY CONTRIBUTION 4/5/2024 $3,799.21
002199 CLARK PEST CONTROL OF STOCKTON
PROFESSIONAL SERVICES 4/5/2024 $706.00
002392 CONSOLIDATED ELECTRICAL DIST.

SUPPLIES. 4/5/2024 $47.97
012089 DOUGLAS PITTS
RETURN OF SEIZED FUNDS 4/5/2024 $6,102.34
PAGE 1

VENDOR NAME CHECK CHECK

DESCRIPTION DATE AMOUNT
003590 FASTENERS INC.

SUPPLIES 4/5/2024 $48.46
011976 JOEY FORSETH-DESHAIS
CELL PHONE REIMBURSEMENT 4/5/2024
PER DIEM -CONFERENCE 4/5/2024 $166.00
011883 ADAM FROEBER
CELL PHONE REIMBURSEMENT 4/5/2024 $75.00
004592 HAVEN HUMANE SOCIETY
ANIMAL CONTROL SERVICES 4/5/2024 $8,607.42
011906 HUNT & SONS, INC.

FUEL CHARGES 4/5/2024 $16,893.22
005076 IBM CORPORATION
PROFESSIONAL SERVICES 4/5/2024 $99.00
005111 INLAND BUSINESS MACHINES, INC
MONTHLY LEASE 4/5/2024 $2,238.39
005262 JMB OIL COMPANY
SUPPLIES 4/5/2024 $707.93
005401 NICHOLAS JONES
CELL PHONE REIMBURSEMENT 4/5/2024 $75.00
005445 K & S STAFFING SOLUTIONS, INC.

PROFESSIONAL SERVICES 4/5/2024 $223.20
011717 NICHOLE MCCOLLUM
CELL PHONE REIMBURSEMENT 4/5/2024 $75.00
011792 MISSIONSQUARE-302204
PLAN #302204 PE 3/29/24 4/5/2024 $4,725.00
006904 MITEL CLOUD SERVICES
PHONE CHARGES 4/5/2024 $1,798.08
PAGE2

VENDOR NAME CHECK CHECK

DESCRIPTION DATE AMOUNT
007118 MUTUAL OF OMAHA
INSURANCE PREMIUM-APR 24 4/5/2024 $3,087.68
007202 NCCSIF
WORKERS COMPENSATION INS. 4/5/2024 $45,232.75
007443 NUTRIEN AG SOLUTIONS
SUPPLIES 4/5/2024 $595.24
007477 OBSIDIAN IT
PROFESSIONAL SERVICES 4/5/2024 $4,054.50
007493 ODP BUSINESS SOLUTIONS, LLC
OFFICE SUPPLIES 4/5/2024 $1,389.11
007630 PACfflC GAS & ELECTRIC
UTILll lES 4/5/2024 $70,405.61
007803 PEOPLE FACTS, LLC
PROFESSIONAL SERVICES 4/5/2024 $16.17
007998 JON POLETSKI
CELL PHONE REIMBURSEMENT 4/5/2024 $75.00
008061 PRAIRIE SQUARES
PROFESSIONAL SERVICES 4/5/2024 $121.80
012087 ERICA RUIZ
CLEANING DEPOSIT REFUND 4/5/2024 $350.00
009321 HOPE SETH
PROFESSIONAL SERVICES 4/5/2024 $3,060.00
009395 SHASTA CO. DISTRICT ATTORNEY
ASSET FORFEITURES 4/5/2024 $1,378.99
009413 SHASTA COMMUNITY HEALTH CNTR.

FACILITY RENTAL REFUND 4/5/2024 $70.00
009423 SHASTA COUNTY AUDITOR CONT.
#00941-007443 ASSET FORFEITURE 4/5/2024 $2,654.38
PAGE3

VENDOR NAME CHECK CHECK

DESCRIPTION DATE AMOUNT
009435 SHASTA COUNTY FIRE DEPT.
2023/2024 SCHMRT CONTRIBUTION 4/5/2024 $1,132.00
009618 SIGNARAMA
PROFESSIONAL SVCS & SUPPLIES 4/5/2024 $1,634.35
009988 STATE OF CALIFORNIA
ASSIGN OF WAGES PE 3/29/24 4/5/2024 $30.00
010360 TEXAS LIFE INSURANCE COMPANY
INSURANCE PREMIUM-MAR 24 4/5/2024 $1,363.38
010668 TYLER TECHNOLOGIES, INC.

PROFESSIONAL SERVICES 4/5/2024 $4,591.25
010918 VIRTUAL PROJECT MANAGER
PROFESSIONAL SERVICES 4/5/2024 $1,250.00
011245 CINDY WHEELER
CELL PHONE REIMBURSEMENT 4/5/2024 $75.00
011858 ADAM WHELEN
CELL PHONE REIMBURSEMENT 4/5/2024 $75.00
011260 CHRISTY WHITE
CELL PHONE REIMBURSEMENT 4/5/2024 $75.00
011305 PETER WICKENHEISER
CELL PHONE REIMBURSEMENT 4/5/2024 $75.00
$199,482.46
PAGE4

AGENDA ITEM
!April 16, 2024, City Council Meetin~
d for Submittal By:

Joe seth-Deshais, City Manager
resented By:
seth-Deshais, City Manager
To:

From:

Honorable Mayor and Members of the Anderson City Council Joey Forseth-Deshais, City Manager
Date: April 16, 2024
lsueJECT
Amend the Classification and Compensation Plan by amending and updating the Job Description for Assistant City Manager.

I RECOMMENDATION
The City Manager recommends that the City Council:

Adopt a resolution amending the Classification and Compensation Plan by amending and updating the job description for the Assistant City Manager position.

I FISCAL IMPACT
None.

I DISCUSSION and BACKGROUND
The Assistant City Manager /Finance Director position was created in 2013. Council amended the salary on April 18, 2023, with minor changes to the job description. The newly proposed changes include the removal of the Finance Director portion of the position and updating the language for this position to oversee various other departments and City functions. At the previous Council meeting on April 2, 2024, the Finance Director position was reinstated, which removes the need for a specific title association with the Assistant City Manager position. Municipal agencies typically have the Assistant City Manager oversee or act as the head of different departments or divisions.

ITEM 6.4 PAGE1 4/16/2024

I ATTACHMENT

1. Proposed Resolution & job description.

2. Redline of job description showing proposed changes.

ITEM 6.4 PAGE2 4/16/2024
ATTACHMENT 1
RESOLUTION NO. 24 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANDERSON

AMENDING THE CITY OF ANDERSON

POSITION CLASSIFICATION AND COMPENSATION PLAN
WHEREAS, Chapter 2.56 of the Anderson Municipal Code establishes a Personnel Merit system for the administration of all personnel matters; and WHEREAS, said Chapter provides for the periodic review, amendment, and adoption by resolution of changes in the system's Classification and Compensation Plan; and WHEREAS, the City Manager has reviewed the Plan and has recommended that certain changes be made.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Anderson hereby amends the Classification and Compensation Plan by updating the Job Description for Assistant City Manager attached hereto as Exhibit A and made a part hereof.

PASSED AND ADOPTED by the City Council of the City of Anderson this 16th day of April 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Stan Neutze, Mayor
ATTEST:

Christy White, City Clerk

CITY OF ANDERSON

ASSISTANT CITY MANAGER

DEFINITION
Under the general direction of the City Manager, provide a wide variety of complex, professional work including assisting in the general management of the City through the supervision of various City departments and functions. Developing and implementing capital projects and capital development plans; supervising managers, supervisors and staff in the implementation of City programs; undertaking special projects, studies and assignments; representing the City in the community; acting as City Manager in the City Manager's absence; and doing related work as required.

SUPERVISION RECEIVED AND GIVEN
Works under the general direction of the City Manager.

Employee will supervise subordinate managers and employees in assigned function areas.

Supervision may include completion of performance appraisals, giving both general and specific direction, training, and related duties.

EXAMPLES OF DUTIES
Supervises the functions of one or more departments or divisions in the City as assigned.

Coordinates interdepartmental functions and activities to improve effectiveness and efficiency. Assists the City Manager in the development and implementation of the annual operating budget. Oversees development and implementation of the City's short-term and long-term capital improvement plans. Assists the City Manager in overall implementation of the City Council's policies and priorities. Represents the City at meetings with other agencies, business groups, community groups, media, developers, and the public.

Interprets, develops, and clarifies City procedures, policies and practices to City staff and the public with an emphasis on efficiency and community service. Attends City Council and other City board or commission meetings as necessary. Researches, develops, and manages grants and grant-funded programs and projects. Ensures that state, federal, and other laws are adhered to in the management of City services. Supervises, trains, and evaluates staff.

Performs the responsibilities of the City Manager in the City Manager's absence. Performs related duties as required.

SPECIAL REQUIREMENTS
Must possess a valid California Driver License.

DESIRABLE QUALIFICATIONS
Training and Experience:

A Bachelor's degree from an accredited college or university with major course work in public administration, engineering, business management, finance or a related field and at least 10 years increasingly responsible government management.. A Master's degree is preferred.

Experience in lieu of education may be considered on a case-by-case basis.

Knowledge and Abilities - Principles and practices of public administration, local government operations and management; principles and methods of personnel and public fiscal management; communicate clearly and concisely, orally and in writing; properly interpret and make decisions in accordance with applicable Federal, State and local laws, rules and regulations relating to local government operations in the assigned areas of operation; and techniques and practices of capital planning and project management.

TOOLS AND EQUIPMENT USED
Personal computer, printer, scanner, typewriter, calculator, telephone, copier, fax machine, and various other office equipment.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light to moderate weight (5-25 pounds). Tasks may involve extended periods of time at a keyboard or workstation. May occasionally be required to work extended hours.

Specific vision abilities required by this job include close vision and the ability to adjust focus. Acute hearing is essential for communicating with the public.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily the work is in an office environment with occasional field work which may involve walking, standing, bending, stooping, and full range of body movement. The office environment noise level is usually quiet.
2024

CITY OF ANDERSON
ASSISTANT CITY MANAGERfRNA-Ng.DlREGroR{-:i:RSt\S~R

DEFINIIIQN
Under the general direction of the City Manager, provide a wide variety of complex, professional work including assisting in the general management of the City through the supervision of~ City departments and k111stie11s; pl,111s g11ers@ei1=1g the eperatie11s efthe FilnH- ~~ -.lfKI ~!t~~t)I-~ ~optt\gfoncttons. Deyt!lopin11 and implementing capital proj.ects and capital development plans; supervising managers, supervisors and staff in the implementation of City programs; undertaking special projects, studies and assignments; representing the City in the community; acting as City Manager in the City Manager's absence; and doing related work as required. ~~Ag.-i1Fgil0ll!t!-, ~se, .Ql¼(l- ,-1i~1"affl-~i~ ~eftff'*-ilff-fKiflg,"'lftda~.ai• artit~11ks; a11tl to do l'~~•ed wark at reii~ired.

SUPERVISION RECEIVED AND GIVEN
Works under the general direction of the City Manager.

Employee will supervise subordinate managers and employees in assigned function areas.

Supervision may include completion of performance appraisals .. giving both general and specific direction, training. and related duties,

EXAMPLES OF DUTIES
Supervises 1he fun1-twns uf one or more department::- or divisions in t11e Cjty a~ assl1:ued. '9~.s.. ..illk[rlepartmen tal llllllli!l.Jl.'i JI@ act; 111t i eLI 0_ 1 tIUJ.r:ovLcl[e.;.ti ve_t1 es.iu1,nd fflci s. • a • lb: evelopment and implementation of the annual oiwrattni: budjlet. Oversees dtwdopmcnt and ln1plementat1on of the City's short tenn and

1.P~.r.u1 qpjtal improy,:meal 1.1laus. Assists tJic City Manager ia over-an 1mrlementa1ion IL1hc ~ CJ:mnru's ~ ..aml...J)J:i.2rim:i ~se.ll.U..ilit..Citutrneetioes with ooo a11end!,!s. bu>JD!IS> i:roup>, community llfllY.PS, mc:d!il dew,o~ "'11lit....Jae~Ji" Interprets. develops. ,md dad6es City 11cocedures, 11Qhdes and pracnccs to City staff anti ~.mw.lk.»:ilb.llD flllJJ1DiUi.s.oo..cllirimclL.,1J.Ul.cwnmunicy secvice, Auends City Coundl ;md other f 11y board.Dr £on1rutssioru:neelines...as..nus:;1 sar.v ... Re.sta.rches...dfrnoys ,1nd m ~n ~i: es iulats antl 1:rant-funded proi:ram.s and prolects. Ensures that 11,tate, fe-deral. and 01her laws m ~t>~ to in the mana~t of City services Supemse~. trams. anfl ev.1luates staff. Performs lhuess:iou~ibllitjes Q.f~ .CUU-1.ID.uer~~Manaetr's abs,e;nq:. Pe~ related dutleJ> as re:qu1reJ.

Supet'Yi-~~ai-itc ~ •~'9t--tff<HM¥~~1ffiH-'\}t';t.,!MffKlfl~~S4effl 11'1ch.,1~Hllg lhe 1·ee0nHng ~nd n1H,·e,I ef a11ii~o-~~~i.-auditiH~d atsbtlFSt'tflent ar Ela1F11.~ anti 1lt"mal'ith agau~t the Cltf. bieh.JdiRg ri~•reU: ~\lp@r,is,!: ailbng. £el~. ;md .iffswtijng, f&F -tmij\y.-<:fiilf-t,t'~ ~.,. .lftd- re,fFOk~.atld----&tMr re~&1 l'erklrrn§ tAe fu1~et1eR§ el 1're-a~urer ef the City :~rnd •stipt'A'i~f,l[lk-iJHtes.~ ( Formatted: Tab stops: Not at •0.5" + O"
imoe~y=i.41e•f'1,1Ath;: deYi5e-s rep0Ft..f&H~r:e-E@~hu-~; pr@paF@s a i,iariet=y m--fin..ano~~~~JY for City 111a1,ag,m~e1H, Dty (;e1;1ncil, atHI e11tsid@ aeenci~; ;;1 d ffl i 1>iS1 ers fi11,1 F111 .i I asp~cl5 a r S!a~e and i;p~ubYe1HtetlS-a~11\l-S-:-fllaitlt~ooflcial R<iffik- 811 ~~tal-~t ~ 4!ffll.llafes ff'-.lll4 ~l•eFWi&e assis.15, ~-Cilf Mao.igt"t' 8fl< the ftft0nt::ial aspet'~ef Pf'eJJdl'ing-t:he-,anrnY-1- eperati ng b11dg~roi~-w+t~ Q~gH-0111»,nleP.: ef flriau~a! pal,cy anfl flra.chce: asslg11s. s1;1pe~ise5; aAd .-.,,,,Pws ll;e •~,ef"ll of a s111aH effi~ stafhtttd-tfittlls-ooit e1-.i~tff-·~ l'lfifJl9ft!'e61 ilf'fil!'5 011t !ip@t'ial aS!'iigftffiefl~~g£1-F1
fiSStiNTIAL Dl;ITrns
~-ilw~)E'Ffarml'd-by rt.e Assl~.IM~~-;k~t&re flol lit!ti-t~ • S1,11:1e1 vi~es thl:' fonctlel'ls 9~1)i'-fROt'e-d~-1~s--0r-<IWP.rla1¥.rttt-tJie--ftlf asas&1g:rietl
~~ -Nlte-raep,_lftfllflttal fut!<~ .alld -ac~ -te. m,~
@Uenivenes~meieney
• A:,sMs t~e Gily J1a11ag,•r 1n the tie,•e~f)f,~-- -aoo- 11\lftt('fllt'nl.loo,..*-#te ~Jlll~itti-ft~~
• -0¥«--de~loprnent-.J11d-im~~n--el--the City·~ sl-lert tMm ancl le1~g i:e-.eatt•~Vt!l"f11~1H pl~ n•,
---A~~
~
,Gl-ty Mitttagef t~ O¥E'T..tll impll'ml'fl@tffln of -th~ City Courn:.it's • R@prl!,§@nls the City at 1"A@t!liA~ wl1h t•th@r age-11fie1,. IHl~g+'t¾l:f\!i, Ee m m111111y gro lil:'S, media,.~~ -t-lte-f!ttblk
lml'I-~~ ~Y~~s,-,md.-("l,uHi-'tl3/ ~s-.---p&!1a@&- and tJracti(,(,S-W t.t-y.swft ood--~bU€--Wit-h--au--et41-pl-\a~--@IAa~aoo~mmu-n~~ • I.ti e11%---Gtt.y-----t&1ffl£"1-J-imtl--~-he,-- ~ -bwFd ~ · -w~eA- A~s--as .. ~~
• ~~~. -de¥elops-.H1tl--.m.Hl;i.ge,s.--g1:a-nts and graAt r~l ~~egran!S ana ----&flsltr-e!.-Wt-~M>r
~
f~ ~~er 1--art'•adhl'R'd ttJ...in--tM'--ffi,IRagernent
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• ~rm& related dillies as 1-e-qu,red ..

SPECIAL REQUIREMENTS
Must possess a valid California Driver License.

DESIRABLE QUALIFICATIONS
Trainin~ and Experience:

A Bachelor's degree from an accredited college or university with major course work in public administration, engineering. business management...Jluiln!:l: or a related field and at least 10 years increasingly responsible government management .and--,'l€-00t-1,11ttng~lef'~i-n-.l n~p.ality-!l#ng- ~~. lnch1tli11g super"~~e~ \!H1Jelie:1ce. A Master's degree is preferred. Experience in lieu of education may be considered on a case-by-case basis.

Knowledi:e and AbiHtjes • Principles and practices of public administration, local government operations and management; principles and methods of personnel and public fiscal management; communicate dearly and concisely. orally <tDd In writin11-: properly fnterpr!;!t and niake dccismos in a«ordance wOh applicable Federal. State and local laws, rules and regulations relating to local government operations in the assigned areas of operation; and techniques and practices of capital planning and project management. ~ffitef~btidgrl
~
l!'lffHftQj)I~~~
~glHtlfiens.~-l~ilff-Mg~.fll-"ltllM'hl4H°-ilm~~--l,aw
cltf@S-1-~t-m,xle,ro eUi,.,e Alaflagem1mt flt\i€ti€et al'l!I fll'8'ee!111re$: a~iUty ta 01·ga111h!e aAa !f'laintain a Fll~•niaflal acl.'o~Athlf:! sys{-.a&Htly-t&-anafyz~~-et-ftMflcirtl dill.a ~ Ft'fltliff-Rlt'A~5: a&i~ t~~am:ial-~l.'~00 -e,ei~Jity-t-,ooe.maoo aoo iolkfw Wl'itteG-aM-eF,1l-ins-tr-0E-ti&R-S;;--.lbility--ffl---Y',li1\r--ffiOtiYate .-an~!"A5e a clerical -.laftH!tlil~~~ttt;Hn~ve rr-laliaASAi~

TOOLS AND EQUIPMENT USED
Personal computer, printer, scanner, typewriter, calculator, telephone, copier, fax machine, and various other office equipment.

PHVSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include close vision and the ability to adjust focus. Acute hearing is essential for communicating with the public.

ZQli~
To:

Through:

From:

Date:
lsuBJECT

AGENDA ITEM
!April 16, 2024, City Council Meetin~
d for Submittal By:
e Presented By:
c · ~
CiQ;ivheeler, Acting Finance Director
Honorable Mayor and Members of the Anderson City Council Joey Forseth•Deshais, City Manager
Cindy Wheeler, Acting Finance Director
April 16, 2024
Resolutions directing the filing of the Annual Reports for Assessment District No. 1993-2, Landscape and Lighting District No. 2006-1, South Ridge Terrace - Unit 1 Landscaping Maintenance District, and Sanitary Sewer Maintenance District 1-09, Silvergate Subdivision for the 2024/2025 fiscal year.
l RECOMMENDATION
The Assistant City Manager recommends that the City Council:

1. Adopt a resolution directing PACE Engineering, Inc. to file the Annual Report for Assessment District No. 1993-2, with no rate increase or change in assessment methodology. This assessment district does not allow for rate increases.

2. Adopt a resolution directing David Taussig & Associates, Inc. to file the Annual Report for Landscape and Lighting Assessment District No. 2006-1 for the Vineyards at Anderson, with an authorized cost of living increase.

3. Adopt a resolution directing EFS Engineering, Inc. to file the Annual Report for South Ridge Terrace - Unit 1 Landscaping Maintenance District, with an authorized cost of living increase.

ITEM 6.Sa PAGEi 4/16/2024

4. Adopt a resolution directing Pace Engineering, Inc. to file the Annual Report for Sanitary Sewer Maintenance District 01-09, Silvergate Subdivision, with an authorized cost of living increase.

I FISCAL IMPACT
The City of Anderson established District No. 1993-2 to offset the cost of electrical energy for streetlights with the City. The assessment revenues received in the prior fiscal year were $63,755.

Assessment District No. 2006·1 was established to maintain the public landscaping and lighting along the streets fronting the first 115 lots within the initial Vineyards at Anderson development. The assessment revenues received in the prior fiscal year were $35,985.

South Ridge Terrace - Unit 1 Landscaping Maintenance District was established to maintain the landscape planter area along the north side of Yellow Finch in the South Ridge Terrace subdivision. The assessment revenues received in the prior fiscal year were $12,600.

The Sanitary Sewer Maintenance District 1-09, Silvergate Subdivision was established to maintain the sewer lift station that services the lots in this subdivision exclusively. The assessment revenues received in the prior fiscal year were $5,980.28.

I DISCUSSION and BACKGROUND
In 1993, the City of Anderson formed Assessment District 1993-2 under the California Landscape and Lighting District Act of 1972. Although the title of the enabling legislation includes both landscape and lighting, in the City of Anderson this annual assessment is restricted solely to provide funds for electrical energy costs for street lighting, and no assessment is made for landscaping. The Landscaping and Lighting Act of 1972 requires that each year following the formation of the District, the legislative body renew the annual assessment. The assessment is $15 per developed parcel, plus $10 for each additional living unit on that developed parcel.

On June 20, 2006, the C_ity of Anderson formed Assessment District No. 2006-1 under the Landscape and Lighting District Act of 1972. The purpose of this District is to maintain the streetlights and landscaping within the right-of-way for a portion of the Vineyards subdivision now known as Skyview. The formation documents for Assessment District No. 2006-1 contains a provision allowing annual indexing tied to the published Consumer Price Index. The Assessment Engineer will complete these calculations.

On July 18, 2006, the City of Anderson adopted a resolution forming the South Ridge Terrace - Unit 1 Landscaping Maintenance District. The purpose of this District is to maintain the landscape planter area along the north side of Yellow Finch in the South Ridge Terrace subdivision. The formation documents for the South Ridge Terrace - Unit 1 Landscape Maintenance District contain a provision for annual indexing tied to the published Consumer Price Index. The Assessment Engineer will complete these calculations.

ITEM 6.5a PAGE2 4/16/2024
On March 17, 2009, the City of Anderson adopted a resolution forming the Sanitary Sewer Maintenance District 1-09, Silvergate Subdivision under the Improvement Act of 1911, to maintain the sewer lift station servicing lots in the Silvergate Subdivision. The formation documents for Assessment District No. 2006-1 contain a provision allowing annual indexing tied to the published Consumer Price Index. The Assessment Engineer will complete these calculations.

The first step for placing the annual assessments is for the City Council to direct the engineers of record, PACE Engineering Inc., David Taussig & Associates, Inc., EFS Engineering Inc., and PACE Engineering Inc., respectively, to prepare the various Engineers' Reports. Once complete, these reports are brought back to the Council for adoption.

The proposed schedule for the four renewals is as follows:

Meeting of April 16, 2024 Approve Resolutions to Direct Filing of Engineers' Reports Meeting of June 4, 2024 Receive Engineers' Reports and Adopt Resolutions of Intention Meeting of July 15, 2024 Hold Public Hearings and Approve Assessments

I ATTACHMENTS

1. Proposed Resolution for Assessment District No. 1993-2.

2. Proposed Resolution for Landscape and Lighting District No. 2006-1.

3. Proposed Resolution for South Ridge Terrace - Unit 1 Landscaping Maintenance District.

4. Proposed Resolution for Sanitary Sewer Maintenance District - Silvergate Subdivision.

ITEM 6.Sa PAGE3 4/16/2024
ATTACHMENT 1
RESOLUTION NO 24-

RESOLUTION DIRECTING FILING OF ANNUAL REPORT
Assessment District No. 1993-2
(Pursuant to the Landscaping and Lighting Act of 1972)
The City Council of the City of Anderson resolves:
1 PACE Engineering Inc., the firm designated by this Council as the Engineer of Work for Assessment District No. 1993-2, is hereby directed to file an annual report in accordance with the provisions for the Landscaping and Lighting Act of 1972.
2 This resolution is adopted pursuant to Section 22622 of the Streets and Highway Code.

PASSED AND ADOPTED BY the City Council of the City of Anderson on April 16, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Stan Neutze, Mayor
ATTEST:

Christy White, City Clerk
RESOLUTION NO 24-

RESOLUTION DIRECTING FILING OF ANNUAL REPORT
Landscaping and Lighting District No. 2006-1
(Pursuant to the Landscaping and Lighting Act of 1972)
The City Council of the City of Anderson resolves:

ATTACHMENT 2
1 DTA (formerly known as David Taussig & Associates, Inc.), the firm designated by this Council as the Engineer of Work for Landscaping and Lighting District No. 2006-1, is hereby directed to file an annual report in accordance with the provisions for the Landscaping and Lighting Act of 1972. 2 This resolution is adopted pursuant to Section 22622 of the Streets and Highway Code.

PASSED AND ADOPTED BY the City Council of the City of Anderson on April 16, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Stan Neutze, Mayor
ATTEST:

Christy White, City Clerk
ATTACHMENT 3
RESOLUTION NO 24-

RESOLUTION DIRECTING FILING OF ANNUAL REPORT
South Ridge Terrace - Unit 1 Landscaping Maintenance District (Pursuant to the Landscaping and Lighting Act of 1972)
The City Council of the City of Anderson resolves:
1 EFS Engineering, Inc., the firm designated by this Council as the Engineer of Work for South Ridge Terrace - Unit 1 Landscape Maintenance District, is hereby directed to file an annual report in accordance with the provisions for the Landscaping and Lighting Act of 1972.
2 This resolution is adopted pursuant to Section 22622 of the Streets and Highway Code.

PASSED AND ADOPTED BY the City Council of the City of Anderson on April 16, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Stan Neutze, Mayor
ATTEST:

Christy White, City Clerk
A TI ACHMENT 4
RESOLUTION NO 24-

RESOLUTION DIRECTING FILING OF ANNUAL REPORT
Sanitary Sewer Maintenance District - Silvergate Subdivision (Pursuant to the Improvement Act of 1911)
The City Council of the City of Anderson resolves:
1 PACE Engineering, Inc., the firm designated by this Council as the Engineer of Work for the Sanitary Sewer Maintenance District, Silvergate Subdivision, is hereby directed to file an annual report in accordance with the provisions for the Improvement Act of 1911.
2 This resolution is adopted pursuant to Section 5821.3 of the Streets and Highway Code.

PASSED AND ADOPTED BY the City Council of the City of Anderson on April 16, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Stan Neutze, Mayor
ATTEST:

Christy White, City Clerk

AGENDA ITEM
!April 16, 2024, City Council Meeting!
ed for Submittal By:
hais, Ci
d By:

To:

Through:

Honorable Mayor and Members of the Anderson City Council Joey Forseth-Deshais, City Manager
From:

Date:
lsuBJECT
Cindy Wheeler, Acting Finance Director /Treasurer
April 16, 2024
Quarterly Treasurer's Report on City Investments

I RECOMMENDATION
The Finance Director recommends that the City Council:

Receive and file the quarterly treasurer's report for the fiscal quarter ended December 31, 2023

I FISCAL IMPACT
This action has no direct fiscal impact. The report is for information purposes only.

I DISCUSSION and BACKGROUND
State law requires the City Treasurer to report every fiscal quarter to the City Council about the city's investments. The attached report includes complete information about the city treasury and certifies that the city's investments are in accordance with state law and the Council's adopted investment policy.

I ATTACHMENTS
Quarterly Treasurer's Report and Certification for the fiscal quarter ended December 31, 2023.

ITEM 6.5b PAGE1 4/16/2024
City of Anderson
Quarterly Certification of Compliance with Investment Policy Quarter Ended December 31, 2023
A. Section 8.1 of the City's Investment Policy restricts the amount of pooled funds which may be invested in certain types of investments. These types of investments and a statement of compliance are below.

Investment Type Maximum investment Cµrre_ntJrw~stment Percent of Total Below Maximum? Banker's Acceptances 15% of Total Portfolio $0 0.00% Yes Certificates of Deposit 30% of Total Portfolio $0 0.00% Yes Prime Commercial Paper 15% of Total Portfolio $0 0.00% Yes Medium-term Corporate Notes 15% of Total Portfolio $0 0.00% Yes B. Section 13.1 of the City's Investment Policy restricts the overall maturities of pooled investments. These restrictions and a statement of compliance are below.

Matur!rz'. Investment RestriJ;tiQn
Within One Year 50% of Total - Minimum
Between Three and Five Years 25% of Total - Maximum
Over Five Years None Allowed
Current Investment
$5,431,173
$0
$0
Percent of Total
100.00%

0.00%

0.00%
Limit Met?
Yes
Yes
Yes
C. Section 13.1 of the City's Investment Policy provides that the average investment maturity must be less than three years.

Weighted Average Days to Maturity of Treasurer's Pool: 1 Restriction Met?: Yes
I hereby certify that as of December 31, 2023 the investment of the City of Anderson comply in all respects with the requirements of the California Government Code and the City's current Investment Policy and that there is sufficient cash flow to cover the next six months expenditures.

Certified by:
f Wheeler, ~~ Acting Treasurer
Attachment 1
City of Anderson
Quarterly Report on the Treasurer's Investment Pool
Quarter Ended December 31, 2023
Days to
Issuer Yield to Maturity Rate Maturity Par Value Book Value Checking and Passbook accounts
Primary Checking
Payroll Checking
Checking - City Events
Passbook Savings
REDIP Reserve Acct
Money Market
Subtotal
Certificates of Deposit
Local Agency Investment Fund
Local Agency Investment Fund
Petty Cash
Petty Cash
Tri-Counties Bank
Tri-Counties Bank
Tri-Counties Bank
Tri-Counties Bank
Tri-Counties Bank
Tri-Counties Bank
na
na
Total Funds Held by the City of Anderson on December 31.2023 Total Funds Held by the City of Anderson on September 30,2023 Weighted Average Yields
Weighted Average Days to Maturity
Percent Maturing within One Year
Percent Maturing between One and Three Years
Percent Maturing between Three and Five Years
na na
na na
na na
na 0.01%
na 0.01%
na 0.40%
na 3.814%
na na

2.445%
na 1,651,598
na 1,000
na 1,891
na 33,285
na 21,191
na 266,373
1,975,338
0 1 3,452,965
na 2,850
5,431,173
7,505,044
(2,073,871)
1 100.00%

0.00%

0.00%
1,651,598
1,000
141
33,265
21,191
266~373
1,973,588
0 3,452,965
2,850
5,429,423
7,504,996
(2,075,573)
Percent of
Credit Rating Total
Market Value (Notes) Investments
1,651,598 na
1,000 na
141 na
33,285 na
21 ,191 na
266,373 na
1,973,588 36.35%
0 0.00%
3,452,985 na 63.60%
2,850 na 0.052%
5,429,423 100.0%
7,504,996
(2,075,573)
City of Anderson
Quarterly Report on Funds Held Outside the Treasurer's Pool Quarter Ended December 31, 2023
Issuer Yield to Maturity Rate
Superior California Economic Development District
Checking Account Cornerstone Community Bank na 0.00%
Amerinational Community Services Group na na
Funds Held by Trustee (US Bank) for Redevelopment Agency (2005) Retired Funds Held by Trustee (US Bank) for Redevelopment Agency (2008) Retired Funds Held by Trustee (US Bank) for Redevelopment Agency (2015) 4.90% na Funds Held by Trustee (Union Bank) for Wastewater Bonds 0.00% na Misssion Square Retirement (Formerly ICMA Retirement)
Employee Directed Investments na na
Total Funds Held by the City of Anderson Outside the Treasurer's Investment Pool on December 31, 2023 Total Funds Held by the City of Anderson Outside the Treasurer's Investment Pool on September 30, 2023 Difference
Maturlt_l Date
na
na
na
na
na
Par Value
0 0
0 0
489,388
2,048,931
2,538,319
2,379,348
158,971
Book Value
0 0
0 0
489,388
2,048,931
2,538,319
2,379,348
158,971
Market Value
0 0
0 0
489,388
2,048,931
2,538,319
2,379,348
158,971

AGENDA ITEM
!April 16, 2024, City Council Meetin~
for Submittal By:

Adam Whelen, Public Works Director
To:

Through:

Honorable Mayor and Members of the Anderson City Council Joey Forseth-Deshais, City Manager
From: Adam Whelen, Public Works Director
Date: April 16, 2024

I SUBJECT
Amend the Classification and Compensation Plan by amending and adding the Job Description for Cross Connection Control Specialist.

I RECOMMENDATION
The Public Works Director recommends that the City Council:

Adopt a Resolution amending the Classification and Compensation Plan by amending and adding a job description for the Cross Connection Control Specialist.

I FISCAL IMPACT
The cost for this position was included in the 2023/2024 Water Rate Study, which takes effect on May 1, 2024. This fiscal impact for FY24/25 is an estimated cost of $108,671 per year including benefits.

I DISCUSSION and BACKGROUND
The State of California is working to establish a Cross Connection Control Policy Handbook (CCCPH), which requires all Public Water Systems to have a Cross-Connection Control Program Coordinator and Certified Cross-Connection Control Specialist. A complete Cross Connection ITEM 6.10 PAGE1 4/16/2024
Control Plan must be submitted to the State Water Board for review. This plan was adopted by the State Water Board at their December 19, 2023, meeting, with an effective date of June 31, 2024. These systems must be in place by July 1, 2025, which is 12 months after the CCCPH was adopted. Amending the position now gives the City adequate time to find the ideal candidate to develop this program with the assistance of the Public Works Superintendent.

A copy of this Staff Report and the proposed changes have been provided to Teamster Local 137. !ATTACHMENT

1. Proposed Resolution

2. Job description.

ITEM 6.10 PAGE2 4/16/2024
Attachment 1
RESOLUTION NO. 24·

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANDERSON

AMENDING THE CITY OF ANDERSON

1. Creating a new classification of Cross Connection Control Specialist Gob description attached); and

2. Establishing the pay range of $26.35 - 35.31 per hour.

PASSED AND ADOPTED by the City Council of the City of Anderson this 16th day of April, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Stan Neutze, Mayor
ATTEST:

Christy White, City Clerk

CITY OF ANDERSON
Cross Connection Control Specialist

DEFINITION
Under the direction of the Public Works Superintendent, the Cross Connection Control Specialist will supervise and work with a crew of semi-skilled workers engaged in maintenance and improvements of the City water distribution system, provide technical supervision over assigned personnel, perform skilled maintenance work in designated areas of responsibility, and implement the Cross Connection Control Program by testing/certifying ng back-flow devices.

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:

Provide technical supervision over assigned water utility personnel; supervise and direct the work of crew members, and performs skilled maintenance; provide technical assistance in the development, administration and implementation of the City's Cross Connection Control Program; assist in formulating program goals and procedures by staying current with Local, State and Federal regulation changes; review work and control quality of work; provide input into employee evaluations; develop work plans, procedures and schedules related to water system maintenance; conduct surveys to identify cross connections; order supplies and equipment for work projects; prepare daily time sheets related to assigned staff; participate in budget preparation; process complaints and answer questions from the public; perform emergency repairs, as necessary; operate heavy equipment such as dump trucks, backhoes, crane trucks, front-end loaders and pneumatic tools; perform minor adjustments on service equipment; maintain tools and equipment in working order; maintain logs of daily activities; prepare monthly reports to the California Water Quality Control Board in compliance with State regulations; maintain records and participate in the work of the maintenance crew as time permits.

DESIRABLE QUALIFICATIONS
Training and Experience: Any combination equivalent to three years of experience in public works activities related to water system maintenance.

Knowledge and Abilities: Knowledge of methods and techniques for installing, testing, and repairing various backflow devices. Knowledge of methods, materials, equipment, and tools used in construction and maintenance of water distribution; ability to operate and maintain construction equipment and maintenance vehicles; ability to keep records; ability to interpret blueprints and sketches; layout and direct the work of subordinate personnel; ability to understand and follow oral and written instruction; ability to take effective action in emergency situations; ability to meet Cross Connection Control Specialist
established physical standards for vision and hearing; ability to develop and maintain effective relationships with others.

Required Licenses and/or Certificates: Must possess a valid Class A California driver's license, a SWRCB Water Distribution Operator Grade 2 certificate, a CA-NV AWWA Cross Connection Control Specialist certificate, and a CA-NV AWWA Backflow Prevention Assembly Tester certificate. All Certifications and licenses referenced above must be obtained within one year of appointment

TOOLS AND EQUIPMENT USED
The employee will use a variety of tools and equipment common to a public works department, including, but not limited to, a 5-yard dump truck, backhoes, loaders, sweepers, and rollers; airless paint sprayer; mowers, trimmers, and weed eaters; power edgers, power mowers, blowers, chainsaws, Backflow testing devices, and other tools as required. The employee will also use a personal computer, printer, calculator, telephone, copier, fax machine, and other office equipment. Employees must possess a working knowledge of word processing and spreadsheet software and be able to communicate effectively via email and mobile devices (such as cell phones).

PHYSICAL DEMANDS
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Employees must be physically able to react quickly to errant motorists or other sudden, unanticipated stimulus and perform strenuous hand and mechanical labor. They must also be able to lift and carry heavy objects greater than 50 lbs. over uneven terrain and sit and work at a computer.

Employees must be able to see in the normal visual range, with or without correction, as set forth by the State of California Department of Motor Vehicles standards for safe vehicle driving. Night vision must also be good for safety when working after dark.

Employees must be able to hear in the normal audio range with or without correction.

Hearing should be adequate to hear warning devices used for worker safety ( e.g., lookout alarm devices, including vehicle horns used to warn employees of imminent danger at the work site).

Cross Connection Control Specialist
The employee is required to work primarily outdoors and may sometimes need to work in a wide range of extreme weather conditions, including heat up to 120 degrees, cold to 10 degrees, strong winds, rain, sleet, and snow.

Employees may be required to work long shifts due to storms, emergencies, and unique work projects.

Personal safety equipment requirements include:

A. Work boots must be worn in excellent and sturdy condition to provide foot and ankle support protection.

B. Either long-or short-sleeved shirts provided by the City or a safety vest are to be worn over non-safety shirts or coats.

C. Long pants. No shorts or cutoffs.

D. Provided safety gear: hard hat, safety glasses, hearing protection devices, face shields, gloves, respirator, chaps, or other safety gear must be worn when required by the City. 2024

AGENDA ITEM
!April 16, 2024, City Council Meetin~
for Submittal By:

Col
To: Honorable Mayor and Members of the Anderson City Council From: City Attorney Collin Bogener and City Manager Joey Forseth-Deshais Date: April 16, 2024
lsueJECT
Introduction and First Reading of Ordinance No. _ Amending Chapter 3.20 of the Anderson Municipal Code Regarding the Purchasing Policies and Procedures for the City.

I RECOMMENDATION
The City Manager recommends that the City Council:
1) Accept Staff Report.
2) Approve First Reading of Ordinance No. _ Amending Chapter 3.20 of the Anderson Municipal Code Regarding the Purchasing Policies and Procedures for the City, and schedule Second Reading for May 7, 2024.
3) Waive full reading of Ordinance and Direct City Clerk to read by title only.

I FISCAL IMPACT
There is no fiscal impact of this action.

I DISCUSSION and BACKGROUND
On February 6, 2024, City staff discussed the City's purchasing policies and procedures with the City Council, which is set forth in Chapter 3.20 of the Anderson Municipal Code. Chapter 3.20 contains the purchasing policies and procedures for the City of Anderson. This includes purchase order requirements, exceptions for bidding, and the adoption of the California Uniform Public Construction Cost Accounting Act ("CUPCCAA"). While CUPCCAA was adopted by the Council in 2020, the remainder of the ordinance is dated and in need of amendment. A significant concern was the City Manager purchasing authority, which was somewhat unclear in the ITEM 8.2 PAGE1 4/16/2024
ordinance, and in need of revision. During that February City Council meeting, the Council was informed that staff was working on an amendment to Chapter 3.20, which would be brought back for City Council review in 2- 3 months.

In the last few months, staff has spoken with other cities, reviewed the codes in other jurisdictions, and met with City department heads to discuss potential improvements in the Anderson City Code. As a result, City staff is proposing repealing the current Chapter 3.20 and replacing it with the new version, included as an Exhibit to this staff report.

Some of the components of the new ordinance include:
• Purchases of $5,000 or less may occur with informal procedures. • Authority for purchases of $10,000 or less may be delegated to department heads by the City Manager, following an informal price checking.
• Purchases between $10,000 and $25,000 may be accomplished by the City Manager following informal price checking.
• Purchases between $25,000 and $60,000 (or as amended under the California Uniform Public Construction Cost Act ("CUPCCA")) may be purchased by the City Manager by force account, negotiated contract, or by purchase order.
• All purchases over $60,000 will continue to be made by the City Council pursuant to the requirements of CUPCCA, which the City previously adopted. • Consultant agreements will be accomplished without the requirement of the informal or competitive bid.

Some items are excluded from the ordinance (set forth in section 3.20.420), which includes public projects governed by the Public Contract Code, purchase of insurance, the leasing, purchase or sale of land, employee agreements, and private construction contracts. These items will continue to require direct City Council approval.
!ATTACHMENT

1. Proposed Ordinance
ITEM 8.2 PAGE2 4/16/2024
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANDERSON AMENDING CHAPTER 3.20

OF THE ANDERSON MUNICIPAL CODE REGARDING THE PURCHASING PROCESS

IMPLEMENTED BY THE CITY
WHEREAS, Chapter 3.20 of the City of Anderson's ("City") municipal code outlines purchasing procedures designed to make the City more effective, efficient and fiscally responsible in the procurement of goods and services; and WHEREAS, purchasing authority thresholds are an integral part of the City's purchasing procedures; and
WHEREAS, competitive procurement levels are an integral part of the City's purchasing procedures; and
WHEREAS, purchasing authority thresholds and competitive procurement levels are set to benefit the City through cost savings; and
WHEREAS, the City has reviewed Chapter 3.20 and made proposed changes intended to create an up to date, effective, and fiscally responsible set of codes for the City to operate under, with the goal of making the City staff more efficient in its purchasing processes.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ANDERSON DOES ORDAIN AS FOLLOWS:

Section 1. Chapter 3.20 "PURCHASING SYSTEM" of Title 3 "Revenue and Finance" of the Anderson Municipal Code be repealed in its entirety and replaced to read as follows:

Chapter 3.20 - PURCHASING

3.20.010 - Purpose.

The purpose of this chapter is to maximize the purchasing value of public funds in procurement and to provide safeguards for maintaining a procurement system of quality and integrity.

3.20.020 - Application.

Except as otherwise provided in this chapter, this chapter applies to contracts for the procurement of supplies and services entered into by the city. When the procurement involves the expenditure of federal assistance or contract funds, the procurement shall be conducted in accordance with mandatory applicable federal law and regulations. Nothing in this chapter shall prevent city from complying with the terms and conditions of any grant, gift or bequest that is otherwise consistent with law.

3.20.030 - Definitions.

As used in this chapter:

A. "Business" means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture or any other private legal entity.

B. "City" means the city of Anderson.

C. "Emergency" means a situation where immediate action is required to preserve the public peace, health and safety and/or to avoid severe degradation of a city facility.

D. "Local business" means a business that has its headquarters, distribution point or locallyowned franchise located in or having a street address within the city limit for at least six months immediately prior to the request for quotations and holds all required business licenses and other approvals by the city of Anderson.

E. "Local offeror" means a consultant or service provider that has its headquarters, distribution point or locally-owned franchise located in or having a street address within the Anderson Unified School District Boundary for at least six months immediately prior to the request for quotations and holds all required business licenses and other approvals by the city of Anderson F. "Person" means any business, individual, union, committee, club, other organization or group of individuals.

G. "Post consumer" means a finished material that would have been disposed of as a solid waste, having completed its life cycle as a consumer item. This would include old newspapers, magazines, boxes, office waste paper, etc.

H. "Procurement" means the buying, purchasing, renting, leasing or other acquisition of any supplies or services. Procurement also includes all functions that pertain to the obtaining of any supplies or services, including specifications, description of requirements, selection and solicitation of sources, preparation and awards of contracts and contractual administration.

I. "Public project" means a project governed by Section 20161 of the California Public Contract Code.

J. "Services" means the performance of work by an independent contractor of the city; provided, however, services specifically exclude employee services and exclude the performance of work for "public projects." Services specifically includes all professional services, such as attorneys, physicians, consultants, teachers, trainers, architects, engineers, landscape architects, construction managers, environmental, land surveyors, appraisers, accountants and financial advisers, as well as other professional services such as insurance brokers and bankers; nonprofessional services such as cleaning and maintenance; and any "public works" not within the definition of "public projects."
K. "Specification" means any description of the physical or functional characteristics or of the nature of a supply, service or construction item. It may include a description of any requirement for inspecting, testing or preparing a supply or service for delivery.

L. "Supplies" means all personal property (including, but not limited to, equipment and materials) except as otherwise provided in this chapter.

M. "Surplus supplies" means supplies that are worn out, obsolete or unsuitable for city use.

N. "Total amount" means total price charged for a supply, including tax, shipping and handling and any other associated charges.

0. "Total taxable amount" means total price for a supply on which sales taxes are charged.

3.20.040 - Purchasing officer-Office established.

The city manager, or his/her designee, shall serve as the purchasing officer of the city.

3.20.050 - Purchasing officer-Duties.

There is created the position of purchasing officer, who shall be appointed by the city manager.

The purchasing officer shall be responsible to the city manager for the efficient operation of the purchasing system as outlined in Section 2.16.010.

3.20.060 - Operational procedures.

Consistent with this chapter, the purchasing officer may adopt operational procedures relating to the execution of duties. At a minimum, the purchasing officer shall adopt procedures relating to the preparation of purchase orders, competitive pricing requirements for purchases of less than five thousand dollars, the determination that sufficient funds are available for the purchase, verification that the order received is correct and meets the city's quality standards and establish policies relating to environmental procurement and purchases relating to brand name products.

3.20.070 - Delegation.

The purchasing officer may delegate authority to purchase supplies or services and to dispose of surplus supplies to other city officials, if such delegation is deemed necessary for the effective procurement or disposal of those items and approved by the city manager.

3.20.080 - Consideration of bids and basis of awards.

Purchases shall be awarded on the basis of the bid or bids most advantageous to the city. In determining whether a bid is most advantageous to the city, in addition to price, the purchasing officer, city manager or city council may consider the following:

1. The ability, capacity and skill of the bidder to perform the contract or provide the service required;

2. Whether the bidder can perform the contract or provide the service promptly or within the time specified, without delay or interference;

3. The character, integrity, reputation, judgment, experience and efficiency of the bidder;

4. The quality of performance of previous contracts or services;

5. The previous and existing compliance by the bidder with applicable laws and ordinances;

6. The sufficiency of the financial resources and the ability of the bidder to perform the contract or provide the service;

7. The quality, availability and adaptability of the supplies or contractual services to the particular use required;

8. The ability of the bidder to provide future maintenance and service for the use of the subject of the contract; and

9. The number and scope of conditions attached to the bid.

3.20.090 -Justification for acceptance of a high bid.

In cases where the purchasing officer makes the purchase and, in the opinion of the purchasing officer, the most advantageous bid is not the lowest bid, the purchasing officer shall prepare and place on file with the department making the purchase, a written statement of his/her opinion and the reason therefor. Such statement shall be open to public inspection at all times during regular business hours.

3.20.100 - Local business price preference.

A local business shall be given a one percent preference (calculated on the total taxable amount of the purchase), over a bidder that is not a local business. In cases where considering this one percent preference, two or more bids are judged to be equal on the basis of price, quality and service, the local business bidder shall be preferred.

3.20.101- Local business quotation preference.

If the lowest price submitted for a purchase is not from a local business, local businesses shall be given a preference in the procurement process if they are otherwise responsive and responsible and within five percent of the lowest price originally submitted by a non-local business. The local business's price will be tabulated as if it were up to five percent lower than the total figure actually set forth in the submitted bid, sufficient to establish the re-tabulated bid as the low bid.

The local business would then be awarded the contract at the newly calculated price (deducting the five percent). Local businesses shall have the choice when submitting a bid whether or not they would be willing to reduce their price up to five percent in order to make them the low bidder. The city, when seeking bids or proposals, will notify bidders or proposers that the bids or proposals will be evaluated on the basis of a local preference of five percent of the bid or proposal price. The local business must affirmatively mark on the bid submittal that it would like to apply the local preference. The preference described in this section will be applied in addition to the one percent preference required by Section 3.20.100.

3.20.110 - Purchases in the amount of five thousand dollars or more must be in writing.

No award for supplies or services where the total amount or value is five thousand dollars or more shall be deemed to be an acceptance of any offer or bid unless and until the same is reduced to writing and signed by the purchasing officer and dispatched to the vendor or purchaser. For purchases under five thousand dollars, informal bidding procedures should be utilized whenever beneficial to the city; provided, however, that written documentation of the amount owed by city shall be obtained prior to any payment by city.

3.20.120- lnformal purchases in an amount of up to ten thousand dollars.

Where the total amount or value of a purchase is ten thousand dollars, or less, the city manager may delegate the authority to purchase to the department head for the department making the purchase, provided that the department head conducts and completes an informal price checking process through telephone or mail inquiry, comparison of prices on the Internet, or similar process and shall document the information received in writing. Notwithstanding the foregoing, the department head may elect to make any purchase in a total amount or value of up to ten thousand dollars ( except as the laws of the state otherwise require) in the following cases:

1. By department head approval that said purchase may be made cooperatively, as provided in Section 3.20.180 of this chapter, upon a determination that informal price checking would not be likely to result in a lower price to the city from a responsible bidder or would cause unnecessary expense or delay under the circumstances; or

2. By department head approval upon a determination that there is only one source for the required supply or service based on a review of available sources by the purchasing officer and written recommendation therefor.

3.20.130 - Informal purchases in an amount over ten thousand dollars and up to twenty-five thousand dollars.

Where the total amount or value of a purchase is twenty-five thousand dollars, or less, the purchase may be made by the purchasing officer, provided that the purchasing officer shall conduct and complete an informal price checking process through telephone or mail inquiry, comparison of prices on the Internet, or similar process and shall document the information received in writing. Notwithstanding the foregoing, the purchasing officer may elect to make any purchase in a total amount or value of up to twenty-five thousand dollars (except as the laws of the state otherwise require) in the following cases:

1. By purchasing officer approval that said purchase may be made cooperatively, as provided in Section 3,20,180 of this chapter, upon a determination that informal price checking would not be likely to result in a lower price to the city from a responsible bidder or would cause unnecessary expense or delay under the circumstances; or

2. By purchasing officer approval upon a determination that there is only one source for the required supply or service based on a review of available sources by the purchasing officer and written recommendation therefor.

3.20.140 - Informal purchases over twenty-five thousand dollars and up to the amount authorized to be performed by the employees of a public agency for public projects per State of California's Uniform Public Construction Cost Accounting Act.

Where the total amount or value of a purchase is twenty-five thousand dollars or more, but not over the amount authorized to be performed by the employees of a public agency for public projects per State of California's Uniform Public Construction Cost Accounting Act, the purchase shall be made by the city manager per section 22032(a). The city manager may elect to make any purchase in any amount ( except as the laws of the state otherwise require) in the following cases:

1. By city manager approval upon a determination that competitive bids upon notice would not be likely to result in a lower price to the city from a responsible bidder or would cause unnecessary expense or delay under the circumstances;

2. By city manager approval that said purchase may be made cooperatively, as provided in Section ~j£W,180 of this chapter, upon a determination that competitive bids upon notice would not be likely to result in a lower price to the city from a responsible bidder or would cause unnecessary expense or delay under the circumstances;

3. By city manager approval upon a determination that the immediate preservation of the public peace, health or safety requires said purchase to be made without competitive bids upon notice; or

4. By city manager approval upon a determination that there is only one source for the required supply or service based on a review of available sources by the purchasing officer and written recommendation therefor.

3.20.150 - Competitive bid purchases over the amount authorized to be performed by the employees of a public agency for public projects per State of California's Uniform Public Construction Cost Accounting Act.

Where the total amount or value involved is over the amount authorized to be performed by the employees of a public agency for public projects per State of California's Uniform Public Construction Cost Accounting Act, the purchase shall be made by the city council through competitive bid, upon notice as required by 'Atio n 3.2.Q, 190 of this chapter, provided however, the city council may elect to make any purchase in any amount ( except as the laws of the state otherwise require) in the following cases:

1. By affirmative vote of three city council members upon a determination that competitive bids upon notice would not be likely to result in a lower price to the city from a responsible bidder or would cause unnecessary expense or delay under the circumstances;

2. By majority vote of city council members present at a city council meeting that said purchase may be made cooperatively, as provided in Section 3.20.180 of this chapter, upon a determination that competitive bids upon notice would not be likely to result in a lower price to the city from a responsible bidder or would cause unnecessary expense or delay under the circumstances;

3. By majority vote of those present at a city council meeting upon a determination that the immediate preservation of the public peace, health or safety requires said purchase to be made without competitive bids upon notice; or

4. By majority vote of those present at a city council meeting upon a determination that there is only one source for the required supply or service based on a review of available sources by the purchasing officer and written recommendation therefor.

3.20.160 - Emergency authority of purchasing officer.

A. In an emergency as defined in Section 3.20.030 where timely action by the city council is not possible, the purchasing officer may purchase supplies or services, even though the total amount thereof may exceed the amount authorized to be performed by the employees of a public agency for public projects per State of California's Uniform Public Construction Cost Accounting Act, without competitive bids or notice.

B. At the next succeeding city council meeting, the purchasing officer shall submit to the city council a written report setting forth a statement of the circumstances of such emergency, a description of the supplies or services purchased and the prices thereof.

3.20.170 - Waiver of informalities- Rejection of bids.

Where the purchasing officer, city manager or city council are required to make purchases upon competitive bids, said officer, manager or city council may waive any informalities or minor irregularities, or may reject any and all bids (anything contained in this chapter to the contrary notwithstanding) if said officer, manager or city council, respectively, deems said rejection to be in the best interests of the city. Said rejection shall be at the sole discretion of the officer, manager or city council, as the case may be. Upon rejection of bids, the officer, manager or city council may:

1. Give subsequent notice for new competitive bids;

2. Postpone said purchase or disposal definitely or indefinitely; or

3. Elect to make the purchase without competitive bids, upon notice (and as if competitive bids, upon notice, had not been required in the first instance) in accordance with the authority granted by the various subsections of this section.

3.20.180 • Cooperative purchasing.

The purchasing officer has the authority to join with other public jurisdictions in cooperative purchasing plans or programs, including, but not limited to California Communities Purchasing Program (CCPP), the California Department of General Services (CADGS), the California Multiple Award Schedule (CMAS), the National Association of Counties (NACo), or similar arrangements or plans, as determined by the purchasing officer to be in the city's best interests.

The purchasing officer may either: (1) buy directly from a vendor at a price established by a competitive bid by another jurisdiction even if the city had not joined with the public agency in a cooperative purchase; or (2) compare bids among cooperative purchasing plans or programs and choose the bid that best matches the needs of the city. The purchasing officer shall not, however, shop the cooperative purchasing process bid to private vendors.

3.20.190 • Competitive bids-Notice.

Where notice is required, notice shall be given as follows:

A. The notice shall give such information as to the proposed purchase or disposal as the purchasing officer deems sufficient but shall include the following:

1. A distinct description of the supplies or services to be purchased or personal property to be disposed;

2. The location where bid forms, specifications, performance requirements, requests for proposals, or specific disposal requirements can be obtained for bidding;

3. Date, time and place of bid opening;

4. Whether bid deposits or bonds and fa ithful performance bonds will be required; and

5. A statement that the city has the authority to reject any and all bids and may waive any minor technicality or variance found in the bid document.

B. For purchases under Sections 3.20.150:

1. By publishing notice in a newspaper of general circulation within the city on at least one occasion at least ten days prior to the date set for the final receipt of bids, provided that publication may be made in any newspaper of general circulation in the county which the purchasing officer shall select if the publication schedule of all newspapers of general circulation in the city are such that notice by publication cannot be given in time; and

2. Posting on the city's website.

3.20.200 - Competitive bids.

Competitive bids shall be submitted in writing in a sealed envelope to the office of the city clerk no later than the final time and date for receipt of bids as set forth in the notice of publication and opened publicly. If authorized in the notice, bids also may be submitted by electronic mail or facsimile, provided however, that the entire document is received no later than the final time set for receipt of written bids. Any bid may be withdrawn by a written request signed by the bidder and received by the city clerk prior to the final time and date for the receipt of bids.

1. Opening. Bids shall be opened in public at the time and place stated in the public notices.

2. Tabulation. A tabulation of all bids received shall be posted for public inspection.

3.20.210 - Bid deposits.

When deemed necessary by the purchasing officer, city manager or city council, any bidder may be required to submit a bid security or bond in an amount determined by the purchasing officer, city manager or city council that represents the damage costs to the city should the bidder not be able to engage in a contract with the city as a result of the bidder's actions. A successful bidder (and surety, if a bond is furnished) shall be liable for all damages upon said bidder's failure to enter into a contract with the city.

3.20.220 - Faithful performance deposits.

When deemed necessary by the purchasing officer, city manager or city council, any person entering into a contract with the city may be required to furnish a faithful performance and/or a time and materials deposit or bond in an amount determined by the purchasing officer, city manager or city council. Said person (and surety, if a bond is furnished) shall be liable for any damages upon said person's failure to faithfully perform the terms of his/her contract.

3.20.240 -Consultant contracts.

A. The city council finds and declares that the competitive bid process is ill-suited for the selection of consultants. The request for proposal procedure set forth in Section 3.20.250 may be used if a determination is made by the officer or official responsible for the purchase - the purchasing officer, city manager or city council, respectively - that to do so would be in the best interest of the city in selecting the best qualified consultant. Consultants are required for professional or technical expertise and for matters requiring specialized abilities or a high degree of skill. Their numbers in relation to a particular skill or expertise required are comparatively limited. Where consultants are involved, the bidding process is not likely to result in a lower price to the city or eliminate unnecessary expense or delay.

B. The officer or official responsible for the purchase - the purchasing officer, city manager or city council, respectively- shall be empowered to engage a consultant (including, but not limited to, material testing service, construction inspection services, architectural, engineering, testing, land surveying, appraising, environmental, planning, financial, legal, development processing, governmental operations, special studies, construction project management, information technology and services graphic design and other services related thereto) without the necessity of an informal bid or competitive bid or notice thereof in the following circumstances and subject to the following criteria and conditions:

1. Subject to the delegation of the city manager, with department head approval if the consultant's total fee for services and supplies under the contract by which the consultant is engaged on a per project basis, including any amendments to the contract, does not exceed ten thousand dollars, so long as there exists a sufficient unencumbered appropriation in the fund against which the contract expense may be appropriately charged and provided further that any bifurcation of a purchase or contract into subunits or phases for the purpose of avoiding the maximum dollar amounts set forth in this section is prohibited; or

2. With city manager approval if the consultant's total fee for services and supplies under the contract by which the consultant is engaged on a per project basis, including any amendments to the contract, does not exceed the amount authorized to be performed by the employees of a public agency for public projects per State of California's Uniform Public Construction Cost Accounting Act, so long as there exists a sufficient unencumbered.appropriation in the fund against which the contract expense may be appropriately charged and provided further that any bifurcation of a purchase or contract into subunits or phases for the purpose of avoiding the maximum dollar amounts set forth in this section is prohibited; or

3. With city council approval if the consultant's total fee for services and supplies under the contract by which the consultant is engaged on a per project basis exceeds the amount authorized to be performed by the employees of a public agency for public projects per State of California's Uniform Public Construction Cost Accounting Act. City council approval is not required for services in excess of the amount authorized to be performed by the employees of a public agency for public projects per State of California's Uniform Public Construction Cost Accounting Act if the consultant's total fee for services and supplies is to provide environmental services for a project that will be paid for by a development processing project applicant.

3.20.245 - Non-consultant services contracts.

A. A services contract is a contract, with or without the furnishing of supplies or equipment, for work, labor or services including, but not limited to:

1. Maintenance of public buildings, streets, parks and playgrounds and other public improvements not governed by the provisions of the California Public Contract Code;

2. Repair, modification and maintenance of equipment;

3. Installation and maintenance of computer software;

4. Janitorial services, uniform cleaning, tree trimming, street sweeping, power washing and landscape maintenance; and

5. Leasing of personal property for use by the city.

B. Services contracts shall comply with the necessary informal bid, competitive bid process or request for proposal as set forth in Sections 3.20,080: 3,20,120: 320.130; 3.20.140; 3.20.150, and ~.20.250. as applicable.

3.20.250 - Request for proposals.

A. In lieu of competitive bidding, the officer or official responsible for the purchase - the purchasing officer; city manager or city council, respectively - may utilize the request for proposal method of purchasing supplies or services upon a determination that competitive bidding is not practical or advantageous to the city because of one or more of the following reasons:

1. Quality, capability, performance or qualification is overriding in relation to price;

2. Delivery, installation, service, maintenance, reliability or replacement is overriding in relation to price;

3. In the opinion of the purchasing officer, city manager or city council, respectively, the marketplace will respond better to a solicitation permitting a range of alternative proposals or evaluation and discussion of proposals before entering the contract; or

4. Any of the considerations set forth in Sectjon 3.20 .. 08-0 are overriding.

B. The identity of persons responding to the request for proposals and the content of proposals submitted to the city may be kept confidential during the process of negotiation and until a contract is awarded, if deemed necessary by the purchasing officer, city manager or city council to receive the best proposal.

C. The formats and procedures for requests for proposals shall be established by the purchasing officer.

D. The contract award shall be based upon the proposal determined by the purchasing officer, city manager or city council, respectively, to be most advantageous to the city, taking into consideration price and the evaluation factors set forth in the request for proposals.

E. The purchasing officer, city manager or city council, respectively, may reject any and all proposals if such rejection is deemed to be in the best interests of the city and may thereupon direct that proposals be solicited or utilize any other purchasing method set forth in this section.

F. As provided in the request for proposals, discussions may be conducted with responsible offerors who submit proposals determined to be reasonably susceptible of being selected for award for the purpose of clarification to assure full understanding of, and confo rmance to, the solicitation requirements. Offerors shall be accorded equal treatment with respect to any opportunity for discussion and revision of proposals and such revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offers. In conducting discussions, there shall be no disclosure of the identity of competing offerers, or of any information derived from proposals submitted by competing offerers.

3.20.420 - Exclusions from chapter.

The provisions of this chapter shall not apply:

1. To public projects (governed by the provisions of the California Public Contract Code);

2. To franchises governed by the provisions of the California Public Utilities Code or other statutes of the state;

3. Where state or federal law requires a different procedure;

5. To the purchase of insurance;

6. To the leasing, purchase or sale of land or any interest therein;

7. To the hiring of, or contracting for, personnel (whether as temporary, seasonal or permanent employees);

8. To private construction contracts reviewed pursuant to Title 16; and

9. To the purchase of utilities, including, but not limited to, telephone service, gas, electricity or water.

Section 2. Severability.

If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any person or circumstance. The City Council of the City of Anderson hereby declares that it would have adopted each section, subsection subdivision paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections subdivisions paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

I HEREBY CERTIFY that the foregoing ordinance was introduced and read by the City Council of the City of Anderson at a regular meeting on the 16th day of April, 2024, and was duly read and adopted at a regular meeting on the 7th day of May, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

STAN NEUTZE, Mayor
ATTEST:

CHRISTY WHITE, City Clerk

AGENDA ITEM
!April 16, 2024, City Council Meetin~
esented By:

Jo eth-Deshais, City Manager
To:

From:

Honorable Mayor and Members of the Anderson City Council Joey Forseth-Deshais, City Manager
Date: April 16, 2024
lsueJECT
Discussion and action to approve letter of opposition towards the Fountain Wind Project.

I RECOMMENDATION
The City Manager recommends discussion and approval of the letter of opposition to the Fountain Wind project in support of Shasta County.

I FISCAL IMPACT
None.

I DISCUSSION and BACKGROUND
The Fountain Wind Project is a large-scale wind energy project proposed on 2,855 acres of private land in the Montgomery Creek/ Round Mountain area of Shasta County. This project has already been rejected twice by the Shasta County Planning Commission and the Shasta County Board of Supervisors.

Fountain Wind is trying to supersede local laws and authorities by seeking State approval for the project through the California Energy Commission (CEC). Shasta County CEO, David Rickert requested the support of the City Council in opposition to the Fountain Wind Project. As this is another example of the State attempting to take over local control.

I ATTACHMENT
Letter of Opposition
ITEM 8.3a PAGE1 4/16/2024
April 16, 2024
Mr. Leonidas Payne, Project Manager
[email protected]
California Energy Commission
Environmental Office, 715 P Street, MS-15
Sacramento, CA 95814
Subject: Opposition to the Fountain Wind Project in Shasta County Dear Mr. Payne and members of the California Energy Commission, I am writing to express my strong opposition to the proposed Fountain Wind Project in Shasta County, California. As a concerned resident of California, I believe that this project poses significant environmental, social, and economic risks that must be carefully considered and addressed.

The City of Anderson supports the local decision-making process and feels this decision should be final. Through the local process, the County analyzed issues including environmental impacts, elevated fire risk in a high fire severity zone, cultural impacts, and compliance with local regulations. It is not the place of the State of California and California Energy Commission to bypass local decisions for projects that are to be decided through the process required by law at a local level.
l urge the California Energy Commission to conduct a thorough and transparent review of the Fountain Wind Project, considering the potential consequences it may have on the community and environment. It is essential that all relevant stakeholders, including local residents, are given the opportunity to voice their concerns and have their input taken into account during the decision-making process, especially considering that Shasta County has twice rejected this project already.

City Council
1887 Howard Street
Anderson,CA 96007
www.ci.anderson.ca.us Phone: (530) 378-6646
Fax: (530) 378-6648
Thank you for your attention to this matter. I trust that the California Energy Commission will carefully evaluate the concerns and objections of the residents of Shasta County before making any decisions regarding the Fountain Wind Project.

Sincerely,
Stan Neutze,
Mayor City of Anderson
Cc: Shasta County Board of Supervisors
Attn: Chris Kelstrom
1450 Court St #308B
Redding, CA 96001
ckelstro [email protected]. us
Governor Gavin Newsom
1021 0 Street, Suite 9000
Sacramento, CA 95814
[email protected]
City Council
1887 Howard Street
Anderson, CA 96007
ww:w1d.aodenaou,1s Phone: (530) 378-6646
Fax: (530) 378-6648

AGENDA ITEM
!April 16, 2024 City Council Meetin~
for Submittal By:

Joey
ented By:

To: Honorable Mayor and Members of the Anderson City Council From:

Date:

I SUBJECT
Joey Forseth-Deshais, City Manager
April 16, 2024
Establish a fee for a River Splash Pad - Gazebo Rental.

I RECOMMENDATION
Consider adoption of a Resolution establishing a fee to rent a Gazebo at the River Splash Pad.

I FISCAL IMPACT
The fiscal impact to the General Fund is estimated to be an increase of $4400 if reservations reach 40% of available booking capacity.

I DISCUSSION and BACKGROUND
The Anderson River Park - River Splash Pad has been open to the community since 2021. It has been a popular destination for families to gather for leisure and celebration. The Anderson Parks and Recreation Department regularly receives requests to reserve space at the River Splash Pad during public hours for planned gatherings. Currently, all space inside the gate is first-come, first-serve.

ITEM 8.3b PAGE1 4/16/2024
To maintain a balance of reserved and open·access areas, we are recommending the following fee schedule to allow for weekend reservations of one out of the three gazebos inside the River Splash Pad gate.

Proposed Fee: $100/rental (3•hour block)
The proposed fee would cover the cost of having a Splash Pad Attendant on site to manage the reserved space.

I ATTACHMENT

1. Proposed Resolution
ITEM 8.3b PAGE2 4/16/2024
RESOLUTION NO. 24-

A RESOLUTION ESTABLISHING

APPROVING A NEW FEE FOR THE CITY OF ANDERSON

FACILITY RENTALS
WHEREAS, the Anderson Municipal Code of the City of Anderson provides that the City Council shall establish various kinds of fees for the purpose of paying the administrative costs involved in processing various kinds of applications and requests for service; and WHEREAS, the Anderson Municipal Code allows such fees to be established and/or amended by resolution ( s) duly adopted at a regular or special meeting of the City Council.

NOW, THEREFORE, BE IT HEREBY RESOLVED that the City Council of the City of Anderson finds as follows:

1. The fee set forth in Exhibit A attached hereto are hereby adopted and shall become effective as of April 17, 2024; and
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Anderson held on April 16, 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Stan Neutze, Mayor
ATTEST:

Christy White, City Clerk

FACILITY

ATTACHMENT

FACILITY RENTAL FEE

CURRENT

RIVER SPLASH GAZEBO RENTAL NEW

PROPOSED
$100/3 HR BLOCK
To:

Through:

From:

Date:

I SUBJECT

AGENDA ITEM
I April 16, 2024, City Council Meeting
er
Adam Whelen, Public Works Director
Honorable Mayor and Members of the Anderson City Council Joey Forseth-Deshais, City Manager
Adam Whelen, Public Works Director
April 16, 2024
Consider authorization to award a contract for traffic control for Anderson Explodes, 3rd of July fireworks.

I RECOMMENDATION
The Public Works Director recommends that the City Council:

1. Award the contract for traffic control for the Anderson Explodes to Rader Excavating Inc. from Palo Cedro, CA, in the amount of Forty-Two Thousand, Five Hundred and Three dollars. ($42,503.00);

2. Authorize the City Manager to execute the contract upon receipt of the required insurance certificates and

3. Authorize the City Manager to approve additional project change orders not to exceed 15% of the contract bid amount.

ITEM 8.9 PAGE1 4/16/2024
!FISCAL IMPACT
Public Works employees will incur minimal expenses to set up no-parking signs at designated locations. The setup and takedown will occur during the normal course of the work week. To facilitate traffic control for the 2024 event, the City will pay $2,200 for Public Works to set up and $42,503.00 to Rader Excavating, Inc. for traffic control.

I DISCUSSION and BACKGROUND
Historically, the City has partnered with the Community for Anderson Explodes, a local non-profit organization, to promote the 3rd of July fireworks event hosted at the Shasta District Fairgrounds.

Over the years, this event has grown from a small event to an anticipated community concert and action•packed fireworks show. As the event has grown, so has the demand for staff to facilitate the concert, traffic control, and public safety. For the 2023 event, approximately 40 City staff members worked the event with assistance from the Anderson Police Department, Anderson Fire Protection District, City of Redding Police Department, Shasta County Probation, California Highway Patrol, and CAL Fire.

This proposal is to outsource most of the traffic control before and after the event to Rader Excavating Inc. Rader and their team have been involved in traffic control for the 3rd of July event for many years. Their expertise and dedication to traffic safety have made this event flow smoothly and safely regarding exiting traffic.

Last year, the City of Anderson spent $22,906.27 for Public Works and Police Department staff and $22,123.23 to Rader Excavating, Inc. for contract traffic control. Aside from the financial aspect, this requires all Anderson Police employees and most of Public Works to work overtime to achieve success for this event. The numbers above do not include the cost of several management employees whose salaries would increase the numbers.

Outsourcing this traffic control will also allow staff to enjoy the show with their families and friends versus historically being required to work. New for the 2024 traffic control plan, is a requirement from Caltrans that requires the Highway 273 closure and traffic control plan to be designed and stamped by a licensed engineer. This has been a requirement for other Caltrans permits, but the City was given leniency due to the community nature of the closure.

I ATTACHMENT

1. Proposal from Rader Excavating, Inc. for traffic control.

ITEM 8.9 PAGE2 4/16/2024
Rader Excavating Inc
9689 Swede Creek Road
Palo Cedro, CA 96073
lie# 891588
July 3rd Estimate for Traffic Control -2024
DATE: 03/25/24
Customer: City of Anderson 1887
Howard St Anderson, CA
96007
Two Way Flagging (2) People w/Truck & Signs x
(13) $27,664.00
OT for crew locations that require lots of setup $4,224.00 Arrowboard Rentals -3 @$115 Each $345.00
Light Towers -10@$115 Each $1,150.00
CMS Boards - 2@ 310 Each $620.00
*Engineer Stamped TCP - Will Require Entire
Re-Drafting done by the Engineer and
meetings between Rader and Engineer to
convey plan of action $8,500.00
Total for Weekday NON Holiday or
Saturday/Sunday $42,503.00
Aaron Rader 530-646-9273 - [email protected]

Anderson City CouncilApril 16, 2024

Anderson City Council
April 16, 2024