CITY COUNCIL AGENDA
CLOSED SESSION FOLLOWING
May 7, 2024
REGULAR SESSION - 6:00 P.M.
ANDERSON CITY HALL
1887 Howard Street
PARTICIPATION BY PUBLIC IN MEETING
Please review the Agenda to determine if the subject you wish to discuss is scheduled for Council consideration. If it is on the Agenda, you will have an opportunity when that matter comes up for discussion to briefly address the Council.
If the subject is not on tonight's Agenda, please complete an A~enda Request Form (on Clerk's table) and present it to the City Council Clerk. You will have the opportunity to speak on the subject under Item 5.2. However, if the item is not on the Agenda, each speaker will be limited to one three (3) minute opportunity to speak, unless the City Council makes an exception due to special circumstances.
The Brown Act prohibits the Council from taking action on any item not placed on the printed Agenda in most cases.
The Brown Act requires any non-confidential documents or writings distributed to a majority of the City Council less than 72 hours before a regular meeting will be made available to members of the public at the same time they are distributed.
City Council meetings are televised and can be seen live on Cable Public Access Channel 181 (previously Channel 11) and on tape delay the following morning at 10:00 a.m. City Council meetings may also be viewed on the City's website at www,daoderson.ca.us by clicking on the TV icon on the Home Page.
In compliance with the Americans with Disabilities Act, the City of Anderson will make available to members of the public any special assistance necessary to participate in this meeting. The public should contact the City Clerk's office (378-6646) to make such a request. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
This is an Equal Opportunity Program. Discrimination is prohibited by Federal Law.
Complaints of discrimination may be filed with the Secretary of Agriculture, Washington, D.C. 202S0.
City Council Meeting
May 7, 2024
Page2
1.0 ROLL CALL - COUNCIL:
REGULAR SESSION - 6:00 P.M.
Councilmember Baugh
Councilmember Gallagher
Councilmember Gallier
Vice-Mayor Hunt
Mayor Neutze
2.0 INVOCATION - Pastor Esteban Narvaez, Anderson Seventh Day Adventist Church will give the invocation.
3.0 PLEDGE OF ALLEGIANCE - Councilmember Dan Gallier.
4.2 PROCLAMATION - A Proclamation proclaiming May 19-25, 2024 as Public Works Week will be presented to Public Works Director Adam Whelen.
4.3 PRESENTATION - Bonnie Simmons will give a report on the Commission on Aging.
5.2 PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - This is the time to address public comments by any member of the public to the Council regarding an item not on the agenda. Each comment must be limited to 3 minutes or less and on an item within the City's subject matter jurisdiction. The Brown Act does not permit any action or discussion on items not listed on the agenda. Are there any public comments?
CONSENT AGENDA
6.0 CONSENT AGENDA - Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any member of the public, staff or City Council may request that an item be removed from the Consent Agenda for separate discussion. Are there any requests to remove any items from the Consent Agenda?
6.1 MINUTES - Approve the minutes of the regular meeting of April 16, 2024.
6.2 WARRANTS- Receive and file warrant 31656 to 31737 in the amount of$205,136.90; Receive and file warrant 31738 to 31791 in the amount of $87,488.79. Receive and file warrant 31792 to 31826 in the amount of $159,332.54.
6.3 CITY ATTORNEY - Enact Ordinance No. 859 (second reading) amending Chapter 3.20 of the Anderson Municipal Code Regarding the Purchase Policies and Procedures for the City as introduced on April 16, 2024 (first reading).
6.5 CITY MANAGER - Approval of Letter of Support for Simpson University Aviation and Aviation Management Program.
City Council Meeting
May 7, 2024
6.6 FINANCE DIRECTOR
a. Adopt a Revision to the Resolution establishing the Gann appropriations limit for the fiscal year 2022-2023 and find that the adopted appropriations are within the limit, adopt a Revision Resolution establishing the Gann appropriations limit for the fiscal year 2023-2024 and find that the adopted appropriations are within the limit. b. 2024-2025 Capital Improvement Planning
6.10 PUBLIC WORKS - adopt a Resolution identifying roadway maintenance and rehabilitation projects in the City of Anderson that will be eligible for Senate Bill 1 funding for fiscal year 2024-2025
END OF CONSENT CALENDAR
6.11 ITEMS (IF ANY) REMOVED FROM THE CONSENT CALENDAR - Items removed from the Consent Agenda for discussion will be treated as Regular Agenda items and any member of the public may request to address the Council on any such item as it comes up for discussion. Please provide your name and limit your remarks to 3 minutes or less.
REGULAR AGENDA
8.0 REGULAR AGENDA - Regular Agenda Items will be discussed individually and in order.
Any member of the public may request to address the Council on an item as it comes up for discussion. Please provide your name and limit your remarks to 3 minutes or less.
CITY MANAGER
8.3a BOMB TEAM FUNDING SUPPORT
RECOMMENDED ACTION:
Commit $10,000 towards the joint purchase of a new bomb robot for the Shasta County Sheriffs Office.
8.3b INTERIM APPOINTMENT OF GREG BAARTS TO THE POSITION OF CHIEF OF POLICE RECOMMENDED ACTION:
Adopt resolution approving Greg Baarts interim appointment as the Chief of Police for the City of Anderson pursuant to Government Code section 21221(h), and granting the City Manager authority to execute the necessary hiring documentation.
City Council Meeting
May 7, 2024
Page4
11.0 COUNCIL REPORTS/COMMENTS - City Councilmembers will report on attendance at conferences/meetings reimbursed at City expense (Requirement of Assembly Bi/11234.)
12.0 Public Comment on Closed Session ltem(s); Anyone in the audience who wants to address the City Council on a subject which is listed under the Closed Session agenda is now invited to come to the podium. Please provide your name and the subject you wish to discuss. Please limit your remarks to 3 minutes or less.
The City Council will convene to Closed Session.
CLOSED SESSION
C.S.1 PUBLIC EMPLOYMENT(§ 54957)
- Title: Franchise Waste Hauler
C.S.2 CONFERENCE WITH REAL PROPERTY NEGOTIATIONS(§ 54956.8) - Property: APN 201-920-019
- Agency Negotiation: City Manager and City Attorney
- Negotiating Parties: Listing Agent Ken Miller
- Under Negotiation: Discussion of purchase terms
C.S.3 PUBLIC EMPLOYEE PERFORMANCE EVALUTION
(Gov't. Code Section 54957)
Title: City Manager
The City Council will reconvene to Quen Session.
13.0 CLOSED SESSION ANNOUNCEMENT: The Mayor will announce the results of the Closed Session.
14.0 ADJOURN -The City Council will adjourn to May 21. 2024.
PROCLAMATION
NATIONAL PUBLIC WORKS WEEK
May 19-25, 2024
WHEREAS, public works professionals focus on infrastructure, facilities, and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life, and well-being of the people of the City of Anderson; and, WHEREAS, these infrastructure, facilities, and services could not be provided without the dedicated efforts of public works professionals, who are engineers, managers, and employees at all levels of government, who are responsible for rebuilding, improving, and protecting our transportation, water supply, water treatment, public buildings, and other structures and facilities essential for our citizens; and,
WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction, is vitally dependent upon the efforts and skills of public works officials; and
WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people's attitude and understanding of the importance of the work they perform; and
WHEREAS, it is in the public interest for the citizens, civic leaders, and children in the City of Anderson to gain knowledge of and maintain an ongoing interest and understanding of the importance of public works and public works programs in their respective communities; and, WHEREAS, the year 2024 marks the 64th annual National Public Works Week, "Advancing Quality of Life For All", sponsored by the American Public Works Association; and, NOW, THEREFORE, as the Mayor of the City of Anderson, State of California, and on behalf of the Anderson City Council, I do hereby designate the week of May 19- 25, 2024, as National Public Works Week. I urge all citizens to join with representatives of the American Public Works Association and government agencies in activities, events, and ceremonies designed to pay tribute to our public works professionals, engineers, managers, and employees and to recognize the substantial contributions they make to protecting our health, safety, and advancing quality of life for all.
AND BE IT FURTHER KNOWN, that the City Council of the City of Anderson does hereby recognize our own public works employees and commend their devotion, contribution, and service to the health and safety of our community.
IN WITNESS WHEREOF, I have hereunto set my hand and
caused the Corporate Seal of the City of Anderson to be affixed this 7th day of May 2024.
Stan Neutze, Mayor
ANDERSON CITY COUNCIL MINUTES
Regular Meeting
April 16, 2024
REGULAR SESSION
The regular session was called to order at 6:00 p.m.
ROLL CALL
Councilmembers present: Councilmember Baugh
Councilmember Gallagher
Councilmember Gallier
Vice-Mayor Hunt
Mayor Neutze
DRAFT
Also present: City Manager Joey Forseth-Deshais, City Attorney Collin Bogener, Police Chief Jon Poletski, Public Works Director Adam Whelen, Acting Finance Director Cindy Wheeler and City Clerk Christy White.
INVOCATION
Pastor Perry Peterson, Crossroads Church, gave the invocation.
PLEDGE OF ALLEGIANCE
Councilmember Mike Gallagher led the Pledge of Allegiance.
STUDENT REPORTS
Josh from the Teen Center gave an update on current activities and answered questions from Council.
PRESENTATION
Doug Anderson, Urban Futures Inc, gave a bond financing presentation and answered questions from Council.
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA -None.
CONSENT AGENDA
By motion made, second (Baugh\Hunt) and carried by a 5-0 vote, Council took the following action.
ITEM 6.1 5/7/2024
City Council Meeting
May 7, 2024
Approved the minutes of the regular meeting of April 2, 2024.
Received and filed warrant 31567 to 31605 in the amount of $349,560.08; Received and filed warrant 31606 to 31655 in the amount of $199,482.46.
Adopted Resolution No 24-13 amending the Classification and Compensation Plan by amending and updating the job description for the Assistant City Manager position.
Adopted Resolution No 24-14 directing David Taussig & Associates, Inc. to file the Annual Report for Landscape and Lighting Assessment District No. 2006-1 for the Vineyards at Anderson, with an authorized cost of living increase.
Adopted Resolution No 24-15 directing EFS Engineering, Inc. to file the Annual Report for South Ridge Terrace - Unit 1 Landscaping Maintenance District, with an authorized cost of living increase.
Adopted Resolution No 24-16 directing Pace Engineering, Inc. to file the Annual Report for Sanitary Sewer Maintenance District 01-09, Silvergate Subdivision, with an authorized cost of living increase.
Adopted Resolution No 24-17 directing PACE Engineering, Inc. to file the Annual Report for Assessment District No. 1993-2, with no rate increase or change in assessment methodology. This assessment district does not allow for rate increases.
Received and filed the quarterly treasure's report for the fiscal quarter ended December 31, 2023.
Adopted Resolution No 24-18 amending the Classification and Compensation Plan by amending and adding a job description for the Cross Connection Control Specialist.
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmembers Baugh, Hunt, Gallagher, Gallier and Mayor Neutze.
None.
None.
None.
REGULAR AGENDA
CITY ATTORNEY
INTRODUCTION AND FIRST READING OF AN ORDINANCE AMENDING CHAPTER 3.20 OF
THE ANDERSON MUNICIPAL CODE REGARDING THE PURCHASING POLICIES AND PROCEDURES FOR THE CITY.
City Attorney Collin Bogener gave a staff report and answered questions from Council.
By motion made, seconded (Hunt/Gallier) and carried by a 5-0 vote Council voted to approve First Reading of an Ordinance Amending Chapter 3.20 of the Anderson Municipal City Council Meeting
May 7, 2024
Code Regarding the Purchasing Policies and Procedures for the City, and schedule Second Reading for May 7, 2024.
City Clerk read the Ordinance by title only.
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmembers Hunt, Gallier, Baugh, Gallagher and Mayor Neutze.
None.
None.
None.
CITY MANAGER
DISCUSSION AND ACTION TO APPROVE LETTER OF OPPOSITION TOWARDS THE
FOUNTAIN WIND PROJECT
City Manager Joey Forseth-Deshais gave a staff report and answered questions from Council.
By motion made, seconded (Hunt/Baugh) and carried by a 5-0 vote Council voted to approve the letter of opposition to the Fountian Wind Project in support of Shasta County.
Supervisor Chris Kelstrom spoke thanking Council for their support.
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmembers Baugh, Hunt, Gallagher, Gallier and Mayor Neutze.
None.
None.
None.
ESTABLISH A FEE FOR A RIVER SPLASH PAD - GAZEBO RENTAL
City Manager Joey Forseth-Deshais gave a staff report and answered questions from Council.
By motion made, seconded (Gallagher/Gallier) and carried by a 5-0 vote Council voted to adopted Resolution No 24-19 establishing a fee to rent a Gazebo at the River Splash Pad.
AYES:
NOES:
ABSTAIN:
ABSENT:
Council members Gallagher, Gallier, Baugh, Hunt and Mayor Neutze.
None.
None.
None.
PUBLIC WORKS
CONSIDER AUTHORIZATION TO AWARD A CONTRACT FOR TRAFFIC CONTROL FOR ANDERSON EXPLODES, 3RD OF JULY FIREWORKS
City Council Meeting
May 7, 2024
Public Works Director Adam Whelen gave a staff report and answered questions from Council.
By motion made, seconded (Baugh/Gallier) and carried by a 5-0 vote Council voted to award the contract for traffic control for the Anderson Explodes to Rader Excavating Inc from Palo Cedro, CA, in the amount of Forty-Two Thousand, Five Hundred and Three dollars. ($42,503.00); authorize the City Manager to execute the contract upon receipt of the required insurance certificates and authorize the City Manager to approve additional project change orders not to exceed 15% of the contract bid amount.
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmembers Gallagher, Gallier, Baugh, Hunt and Mayor Neutze.
None.
None.
None.
STAFF REPORTS
Adam Whelen, Public Works Director, gave an update on the City of Anderson & Clean California Waste Tire Collection Event.
COUNCIL REPORTS/COMMENTS
Councilmembers used this time to report on meetings and activities they participated in and to announce upcoming events.
Public Comment on Closed Session Items - None.
6:53 p,m.: The City Council convened to Closed Session.
CLOSED SESSION
C.S.1 CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION - Initiation of litigation pursuant to§ 54956.9(c): (One case) C.S.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION(§ 54956,9) - Name of Case: (City of Anderson v. Anderson Hospitality, LLC, Case No. 23CV0201890) 7:13 p.m.: The City Council reconvened to Open Session.
City Council Meeting
May 7, 2024
Page S of S
CLOSED SESSION ANNOUNCEMENT
Mayor Neutze announced that the Council sat in Closed Session with no reportable action.
ADJOURNMENT
7:13 p,m.; The City Council adiourned to May 7, 2024.
Stan Neutze, Mayor
ATTEST:
Christy White, City Clerk
AGENDA ITEM
!May 7th, 2024, City Council Meeting
To:
Through:
Honorable Mayor and Members of the Anderson City Council Joey Forseth-Deshais, City Manager
From: Cindy Wheeler, Acting Finance Director /Treasurer Date: May 7, 2024
I SUBJECT
Receive and File Weekly Warrant Registers.
I RECOMMENDATION
Receive and file warrant 31656 to 31737 in the amount of $205,136.90; Receive and file warrant 31738 to 31791 in the amount of $87,488.79. Receive and file warrant 31792 to 31826 in the amount of$159,332.54.
I ATTACHMENT
Warrant Registers.
ITEM 6.2 PAGE1 5/7/2024
CHECK REGISTER
VENDOR NAME CHECK CHECK CHECK
DESCRIPTION DATE NUMBER AMOUNT
1 ARMENTA, NICOLE
US REFUND 4/12/2024 31656 $5.30
1 BAUMANN, CODY
US REFUND 4/12/2024 31657 $5.30
1 BONTADELLI, JOHN & V
US REFUND 4/12/2024 31658 $10.15
1 LANE, KATIE & CURTIS
US REFUND 4/12/2024 31659 $5.30
1 SCHROEDER, MONICA
US REFUND 4/12/2024 31660 $5.30
1 BASS.VANESSA
US REFUND 4/12/2024 31661 $5.38
1 HARRIS, CASSANDRA
US REFUND 4/12/2024 31662 $20.15
1 OOMS, DEBRA
US REFUND 4/12/2024 31663 $5.19
000018 41MPRINT, INC.
PROFESSIONAL SERVICES 4/12/2024 31664 $432.87
000083 ACE HARDWARE
SUPPLIES 4/12/2024 31665 $1,745.19
000113 ACUITY SPECIALTY PRODUCTS, INC
SUPPLIES 4/12/2024 31666 $696.19
000243 ALL CAR & TRUCK TOWING, LLC
PROFESSIONAL SERVICES 4/12/2024 31667 $1,215.00
000349 AMERICAN TOWER CORPORATION
MONTHLY TOWER RENT 4/12/2024 31668 $975.00
PAGE 1
VENDOR NAME CHECK CHECK CHECK
DESCRIPTION DATE NUMBER AMOUNT
000406 ANDERSON FIRE PROTECTION DIST.
QTRLY PASS THRU- DESCHUTES 4/12/2024 31669 $755.47
000493 ANTHEM BLUE CROSS LIFE AND HEALTH
HEALTH INS. PREMIUM-HUNT 4/12/2024 31670 $1,625.00
000615 AT&T CALNET
PHONE CHARGES 4/12/2024 31671 $2,676.54
000700 BADGER METER, INC.
EQUIPMENT 4/12/2024 31672 $6,361.89
001105 BETHEL
FACILITY RENTAL REFUND 4/12/2024 31673 $1,790.00
001228 BMI
ANNUAL FEE 4/12/2024 31674 $435.00
001750 CALIFORNIA SAFETY CO.
PROFESSIONAL SERVICES 4/12/2024 31675 $28.00
001757 CALL CENTER SALES PRO
PROFESSIONAL SERVICES 4/12/2024 31676 $28.10
001881 CARREL'S OFFICE MACHINES
MONTHLY LEASE 4/12/2024 31677 $232.53
002047 CHARTER COMMUNICATIONS
INTERNET SERVICES 4/12/2024 31678 $2,309.96
002142 CINTAS FIRST AID & SAFETY
SUPPLIES 4/12/2024 31679 $85.26
002167 CITY OF REDDING
UTILITIES 4/12/2024 31680 $193.11
002634 CROWN MOTORS
PARTS 4/12/2024 31681 $590.35
003375 ELLIS ART & ENGINEERING SUPPLIES
SUPPLIES 4/12/2024 31682 $49.31
PAGE2
VENDOR NAME CHECK CHECK CHECK
DESCRIPTION DATE NUMBER AMOUNT
003451 ENTERPRISE AUTO PARTS
PARTS 4/12/2024 31683 $2,550.34
003452 ENTERPRISE FM TRUST
VEHICLE LEASES 4/12/2024 31684 $23,062.68
003475 MASON EPPLEY
PER DIEM- TRAINING 4/12/2024 31685 $184.00
003534 EWING
SUPPLIES 4/12/2024 31686 $47.36
003590 FASTENERS INC.
SUPPLIES 4/12/2024 31687 $24.52
003618 FERGUSON ENTERPRISES, INC.
SUPPLIES 4/12/2024 31688 $636.78
004028 GAYNOR TELESYSTEMS, INC.
PROFESSIONAL SERVICES 4/12/2024 31689 $75.00
004248 GRAINGER
SUPPLIES 4/12/2024 31690 $307.13
004351 GUITONS POOL CENTER
SUPPLIES 4/12/2024 31691 $180.18
004436 MICHAEL HALLAGAN
PER DIEM- TRAVEL 4/12/2024 31692 $293.00
004592 HAVEN HUMANE SOCIETY
ANIMAL CONTROL SERVICES 4/12/2024 31693 $1,622.36
004634 HDL SOFTWARE LLC
PROFESSIONAL SERVICES Q3/2023 4/12/2024 31694 $521.72
005169 J & T CONSULTING, INC.
PROFESSIONAL SERVICES 4/12/2024 31695 $765.00
005262 JMB OIL COMPANY
SUPPLIES 4/12/2024 31696 $806.51
PAGE3
VENDOR NAME CHECK CHECK CHECK
DESCRIPTION DATE NUMBER AMOUNT
012076 JOHN ROSSIE
PROFESSIONAL SERVICES 4/12/2024 31697 $2,239.17
005445 K & S STAFFING SOLUTIONS, INC.
PROFESSIONAL SERVICES 4/12/2024 31698 $341.00
005839 LANGUAGE LINE SERVICES
PROFESSIONAL SERVICES 4/12/2024 31699 $20.68
006153 LOUCKS LANDSCAPE SUPPLY
MATERIALS 4/12/2024 31700 $193.05
012092 LUCIA MCCORMICK
CLEANING DEPOSIT REFUND 4/12/2024 31701 $350.00
012090 CASSI MILLS
CLEANING DEPOSIT REFUND 4/12/2024 31702 $500.00
007058 MT. SHASTA SPRING WATER
DRINKING WATER 4/12/2024 31703 $235.68
007075 MUNICIPAL MTNC. EQUIPMENT
SUPPLIES 4/12/2024 31704 $809.27
007342 NORCAL RENTALS & SALES
EQUIPMENT 4/12/2024 31705 $24,961.19
007394 NORTHERN CALIF. GLOVES
SUPPLIES 4/12/2024 31706 $314.13
007477 OBSIDIAN IT
PROFESSIONAL SERVICES 4/12/2024 31707 $115.00
007493 ODP BUSINESS SOLUTIONS, LLC
OFFICE SUPPLIES 4/12/2024 31708 $872.09
007616 PACE ANALYTICAL SVCS., LLC
PROFESSIONAL SERVICES 4/12/2024 31709 $198.32
007618 PACE SUPPLY CORP.
SUPPLIES 4/12/2024 31710 $22.16
PAGE4
VENDOR NAME CHECK CHECK CHECK
DESCRIPTION DATE NUMBER AMOUNT
007630 PACIFIC GAS & ELECTRIC
UTILITIES 4/12/2024 3171.1 $1,349.11
007750 PAYLESS BUILDING SUPPLY
MATERIALS 4/12/2024 31712 $871.69
012017 PRESYNCED PRODUCTIONS
PROFESSIONAL SERVICES 4/12/2024 31713 $1,055.00
011940 QUICK QUACK CAR WASH
CAR WASHES 4/12/2024 31714 $721.62
008826 ROTO-ROOTER PLUMBERS
PROFESSIONAL SERVICES 4/12/2024 31715 $195.00
012091 MIKE SAWYER
CLEANING DEPOSIT REFUND 4/12/2024 31716 $350.00
011807 SCLNORTH
EQUIPMENT 4/12/2024 31717 $6,076.72
009256 SCP DISTRIBUTORS, LLC
SUPPLIES 4/12/2024 31718 $2,656.76
009385 SHASTA CO. ARTS COUNCIL
PROFESSIONAL SERVICES 4/12/2024 31719 $38.00
009393 SHASTA CO. DEPT RESOURCE MGMT
ANNUAL HMBP FEE-CITY HALL GEN 4/12/2024 31720 $2,979.73 009392 SHASTA CO. DEPT RESOURCE MGT.
PERMIT FEES 4/12/2024 31721 $60.00
009423 SHASTA COUNTY AUDITOR CONT.
QTRLY PASS THRU-OX YOKE/HWY273 4/12/2024 31722 $2,591.00 009423 SHASTA COUNTY AUDITOR CONT.
QTRLY PASS THAU-DESCHUTES 4/12/2024 31723 $74,229.40
009618 SIGNARAMA
PROFESSIONAL SVCS & SUPPLIES 4/12/2024 31724 $999.25
PAGES
VENDOR NAME CHECK CHECK CHECK
DESCRIPTION DATE NUMBER AMOUNT
011813 BRANDON SMITH
PER DIEM-TRAVEL 4/12/2024 31725 $350.00
009845 SONSRAY MACHINERY, LLC
SUPPLIES 4/12/2024 31726 $188.21
010255 T ANDS DVBE, INC.
SUPPLIES 4/12/2024 31727 $514.94
011972 THE PUN GROUP, LLP
PROFESSIONAL SERVICES 4/12/2024 31728 $12,500.00
010505 TK ELEVATOR CORPORATION
PROFESSIONAL SERVICES 4/12/2024 31729 $905.12
010579 TRANSUNION RISK AND ALTERNATIV
PROFESSIONAL SERVICES 4/12/2024 31730 $75.00
010732 UPS
SHIPPING FEES 4/12/2024 31731 $32.90
010754 US POSTAL SERVICE-CMRS-POC
METER POSTAGE ACCT# 7552063 4/12/2024 31732 $5,000.00
010756 USA BLUEBOOK
SUPPLIES 4/12/2024 31733 $323.65
011064 WM CORPORATE SERVICES, INC
DUMP FEES 4/12/2024 31734 $547.04
011141 WECO INDUSTRIES, LLC
SUPPLIES 4/12/2024 31735 $3,969.15
011674 WELLS FARGO VENDOR FINANCIALS
MONTHLY LEASE 4/12/2024 31736 $357.45
011305 PETER WICKENHEISER
REIMBURSEMENT-TUITION 4/12/2024 31737 $1,665.00
PAGE6
$205,136.90
LJ,li~1Y
cate
I~ ·-~--------
CHECK REGISTER
VENDOR NAME CHECK CHECK CHECK
DESCRIPTION DATE NUMBER AMOUNT
011929 ACME ANALYTICAL SOLUTIONS, INC
SUPPLIES 4/19/2024 31738 • $484.90
012094 ADVISOR CONSTRUCTION
BUILDING PERMIT REFUND 4/19/2024 31739 $255.02
000243 ALL CAR & TRUCK TOWING, LLC
PROFESSIONAL SERVICES 4/19/2024 31740 $95.00
000609 AT&T
PHONE CHARGES 4/19/2024 31741 $95.67
001133 BIG VALLEY SANITATION
EQUIPMENT RENTAL 4/19/2024 31742 $575.00
012068 BRITTANY BOONE
RECREATION FEE REFUND 4/19/2024 31743 $150.00
001536 BULLERT INDUSTRIAL ELEC, INC.
PROFESSIONAL SVCS & SUPPLIES 4/19/2024 31744 $7,324.23
001957 CBSC
CBSC FEES 4/19/2024 31745 $128.70
002142 CINTAS FIRST AID & SAFETY
SUPPLIES 4/19/2024 31746 $15.40
002158 CITY OF ANDERSON
UTLITIES 4/19/2024 31747 $1,607.25
002434 COPYCATS
PROFESSIONAL SERVICES 4/19/2024 31748 $177.79
002967 DEPT OF CONSERVATION
STRONG MOTION FEES 4/19/2024 31749 $276.46
002973 DEPT OF JUSTICE
FINGERPRINT APPLICATION 4/19/2024 31750 $32.00
PAGE 1
VENDOR NAME CHECK CHECK CHECK
DESCRIPTION DATE NUMBER AMOUNT
005061 ELEANOR HYSELL
FACILITY RENTAL REFUND 4/19/2024 31751 $25.00
003375 ELLIS ART & ENGINEERING SUPPLI
SUPPLIES 4/19/2024 31752 $49.31
003534 EWING
SUPPLIES 4/19/2024 31753 $809.11
003590 FASTENERS INC.
SUPPLIES 4/19/2024 31754 $443.43
003618 FERGUSON ENTERPRISES, INC.
SUPPLIES 4/19/2024 31755 $2,663.30
011883 ADAM FROEBER
PER DIEM- TRAINING 4/19/2024 31756 $177.00
003927 MIKE GALLAGHER
HEALTH INS. REIMBURSEMENT 4/19/2024 31757 $534.00
011814 DAN GALLIER
HEALTH INS. REIMBURSEMENT 4/19/2024 31758 $2,871.00
004040 GENERAL TEAMSTERS #137
DUES FOR MONTH OF APR-24 4/19/2024 31759 $2,617.00
004096 GILES LOCK & SECURITY SYSTEMS,
SUPPLIES 4/19/2024 31760 $64.99
011857 JOSEPH GRADY
PER DIEM- TRAINING 4/19/2024 31761 $700.00
005167 J & J PUMPS, INC.
PROFESSIONAL SERVICES 4/19/2024 31762 $1,479.68
005257 JENNIFER JIMERSON
PER DIEM- MEETING 4/19/2024 31763 $15.00
005667 ERIC KNIGHT
PER DIEM- TRAINING 4/19/2024 31764 $177.00
PAGE2
VENDOR NAME CHECK CHECK CHECK
DESCRIPTION DATE NUMBER AMOUNT
005970 LEE'S HONDA-KAWASAKI
PARTS 4/19/2024 31765 $268.10
011991 LOYAL9 MFG
EQUIPMENT 4/19/2024 31766 $2,480.00
006781 MGT OF AMERICA CONSULTING, LLC
PROFESSIONAL SERVICES 4/19/2024 31767 $1,507.50
011792 MISSIONSQUARE-302204
PLAN #302204 PE 4/12/24 4/19/2024 31768 $5,000.00
006958 MOORE & BOGENER
PROFESSIONAL SERVICES 4/19/2024 31769 $9,602.00
007493 ODP BUSINESS SOLUTIONS, LLC
OFFICE SUPPLIES 4/19/2024 31770 $202.89
007595 OWEN EQUIPMENT SALES
PARTS 4/19/2024 31771 $163.42
012064 PACC THERAPY SERVICES
PROFESSIONAL SERVICES 4/19/2024 31772 $480.00
007617 PACE ENGINEERING, INC.
PROFESSIONAL SERVICES 4/19/2024 31773 $5,510.25
007630 PACIFIC GAS & ELECTRIC
UTILITIES 4/19/2024 31774 $1,306.37
007669 PAPE MACHINERY
PARTS 4/19/2024 31775 $521.83
008093 PRIMANAGEMENTGROUP
TRAINING-VALDEZ 4/19/2024 31776 $83.70
008399 REDDING PRINTING COMPANY.INC
PROFESSIONAL SVCS & SUPPLIES 4/19/2024 31777 $123.91
011823 RYAN PROCESS, INC.
EQUIPMENT 4/19/2024 31778 $940.88
PAGE3
VENDOR NAME CHECK CHECK CHECK
DESCRIPTION DATE NUMBER AMOUNT
009256 SCP DISTRIBUTORS, LLC
SUPPLIES 4/19/2024 31779 $1,715.83
012016 SISKIYOU OPPORTUNITY CENTER
JANITORIAL SERVICES 4/19/2024 31780 $1,871.44
011813 BRANDON SMITH
PER DIEM- TRAINING 4/19/2024 31781 $350.00
009988 STATE OF CALIFORNIA
ASSIGN OF WAGES PE 4/12/24 4/19/2024 31782 $30.00
010030 STEPHENS ELECTRICAL INC.
PROFESSIONAL SERVICES 4/19/2024 31783 $8,545.66
010075 STIMPEL WIEBELHAUS ASSOCIATES,
MATERIALS 4/19/2024 31784 $1,509.67
010237 SWRCB/DWOCP
D2 WATER EXAM- BALBINI 4/19/2024 31785 $60.00
010732 UPS
SHIPPING FEES 4/19/2024 31786 $50.24
010747 US BANK CORP PYMT SYSTEMS
SUPPLIES, EQUIPMENT & TRAVEL 4/19/2024 31787 $19,720.86 VOID CHECK 4/19/2024 31788
010881 VESTRA RESOURCES INC.
PROFESSIONAL SERVICES 4/19/2024 31789 $1,247.00
010981 DAVID WAKLEY
PER DIEM-TRAINING 4/19/2024 31790 $177.00
011305 PETER WICKENHEISER
PER DIEM- TRAINING 4/19/2024 31791 $177.00
$87,488.79
PAGE4 _:¾i;ature
½/t'1t2 ~,
Date
CHECK REGISTER
VENDOR NAME CHECK CHECK CHECK
DESCRIPTION DATE NUMBER AMOUNT
000017 49ER WATER SERVICES
PROFESSIONAL SERVICES 4/26/2024 31792 $1,398.00
000323 AMERICAN FIDELITY ASSURANCE CO
CAFETERIA 125 PE 4/12/24 4/26/2024 31793 $399.98
000615 AT&T CALNET
PHONE CHARGES 4/26/2024 31794 $64.26
000700 BADGER METER, INC.
EQUIPMENT 4/26/2024 31795 $20,378.15
001086 BEST BEST & KRIEGER
PROFESSIONAL SERVICES 4/26/2024 31796 $5,186.00
011927 CALIFORNIA STATE LANDS COM MISS
WASTEWATER OUTFALL LEASE 4/26/2024 31797 $100.32
001754 CALIFORNIA VISION SERVICE
INSURANCE PREMIUM 4/26/2024 31798 $119.50
002716 CWEA
CERTIFICATE RENEWAL-KAVERT 4/26/2024 31799 $103.00
002972 DEPT OF INDUSTRIAL RELATIONS
CONVEYANCE-1887 HOWARD ST 4/26/2024 31800 $450.00
002983 DEPT. OF TRANSPORTATION
TRAFFIC SIGNAL MTNC #02-0041 4/26/2024 31801 $2,704.21
003475 MASON EPPLEY
PER DIEM-TRAINING 4/26/2024 31802 $92.00
008407 GANNETT CALIFORNIA LOCALIQ
ADVERTISING 4/26/2024 31803 $71.30
PAGEl
VENDOR NAME CHECK CHECK CHECK
DESCRIPTION DATE NUMBER AMOUNT
004248 GRAINGER
SUPPLIES 4/26/2024 31804 $16.17
005445 K & S STAFFING SOLUTIONS, INC.
PROFESSIONAL SERVICES 4/26/2024 31805 $1,559.30
005889 LAUNDRY WORLD
PROFESSIONAL SERVICES 4/26/2024 31806 $3,304.77
012095 RENEE LEDBETTER
FACILITY RENTAL FEE 4/26/2024 31807 $70.00
006153 LOUCKS LANDSCAPE SUPPLY
MATERIALS 4/26/2024 31808 $1,914.42
006229 L YRO PRINTING
PROFESSIONAL SERVICES 4/26/2024 31809 $985.78
012054 BRANDII MACHUCA
RECREATION FEE REFUND 4/26/2024 31810 $45.00
006908 MIWALL CORPORATION
EQUIPMENT 4/26/2024 31811 $10,373.32
007342 NORCAL RENTALS & SAl ES
EQUIPMENT 4/26/2024 31812 $75.06
007421 DANIEL NORTON
PER DIEM- TRAINING 4/26/2024 31813 $409.00
007617 PACE ENGINEERING, INC.
PROFESS_IONAL SERVICES 4/26/2024 31814 $3,000.00
007630 PACIFIC GAS & ELECTRIC
UTILITIES 4/26/2024 31815 $72,219.84
008399 REDDING PRINTING COMPANY,INC
PROFESSIONAL SVCS & SUPPLIES 4/26/2024 31816 $255.37
PAGE2
VENDOR NAME CHECK CHECK CHECK
DESCRIPTION DATE NUMBER AMOUNT
009256 SCP DISTRIBUTORS, LLC
SUPPLIES 4/26/2024 31817 $69.68
009564 SHN CONSUL TtNG ENGINEERS AND G
PROFESSIONAL SERVICES 4/26/2024 31818 $12,753.75
009845 SONSRAY MACHINERY, LLC
SUPPLIES 4/26/2024 31819 $210.18
010367 THATCHER COMPANY, INC.
SUPPLIES 4/26/2024 31820 $14,370.99
010756 USA BLUEBOOK
SUPPLIES 4/26/2024 31821 $95.95
010874 VERIZON WIRELESS
PHONE CHARGES 4/26/2024 31822 $3,652.80
010881 VESTRA RESOURCES INC.
PROFESSIONAL SERVICES 4/26/2024 31823 $2,331.45
011064 WM CORPORATE SERVICES, INC
RECYCLE FEES 4/26/2024 31824 $5.00
011141 WECO INDUSTRIES, LLC
SUPPLIES 4/26/2024 31825 $329.57
011260 CHRISTY WHITE
MILEAGE REIMBURSEMENT- MEETING 4/26/2024 31826 $218.42
$159,332.54
PAGE3
AGENDA ITEM
!May 7, 2024, City Council Meetin~
Colli
To: Honorable Mayor and Members of the Anderson City Council From: City Attorney Collin Bogener and City Manager Joey Forseth-Deshais Date: May 7, 2024
I SUBJECT
Chapter 3.20 of the Anderson Municipal Code Regarding the Purchasing Policies and Procedures for the City.
I RECOMMENDATION
Enact Ordinance No. 859 (second reading) amending Chapter 3.20 of the Anderson Municipal Code Regarding the Purchase Policies and Procedures for the City as introduced on April 16, 2024 (first reading).
I FISCAL IMPACT
There is no fiscal impact of this action.
I DISCUSSION and BACKGROUND
On February 6, 2024, City staff discussed the City's purchasing policies and procedures with the City Council. which is set forth in Chapter 3.20 of the Anderson Municipal Code. Chapter 3.20 contains the purchasing policies and procedures for the City of Anderson. This includes purchase order requirements, exceptions for bidding, and the adoption of the California Uniform Public Construction Cost Accounting Act ("CUPCCAA"). While CUPCCAA was adopted by the Council in 2020, the remainder of the ordinance is dated and in need of amendment. A significant concern was the City Manager purchasing authority, which was somewhat unclear in the ordinance, and in need of revision. During that February City Council meeting, the Council was informed that staff was working on an amendment to Chapter 3.20, which would be brought back for City Council review in 2- 3 months.
ITEM 6.3 PAGE1 5/7/2024
In the last few months, staff has spoken with other cities, reviewed the codes in other jurisdictions, and met with City department heads to discuss potential improvements in the Anderson City Code. As a result, City staff is proposing repealing the current Chapter 3.20 and replacing it with the new version, included as an Exhibit to this staff report.
Some of the components of the new ordinance include:
• Purchases of $5,000 or less may occur with informal procedures. • Authority for purchases of $10,000 or less may be delegated to department heads by the City Manager, following an informal price checking.
• Purchases between $10,000 and $25,000 may be accomplished by the City Manager following informal price checking.
• Purchases between $25,000 and $60,000 (or as amended under the California Uniform Public Construction Cost Act ("CUPCCA")) may be purchased by the City Manager by force account, negotiated contract, or by purchase order.
• All purchases over $60,000 will continue to be made by the City Council pursuant to the requirements of CUPCCA, which the City previously adopted. • Consultant agreements will be accomplished without the requirement of the informal or competitive bid.
Some items are excluded from the ordinance (set forth in section 3.20.420), which includes public projects governed by the Public Contract Code, purchase of insurance, the leasing, purchase or sale of land, employee agreements, and private construction contracts. These items will continue to require direct City Council approval.
I ATTACHMENT
1. Ordinance
ITEM 6.3 PAGE2 5/7/2024
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANDERSON AMENDING CHAPTER 3.20
OF THE ANDERSON MUNICIPAL CODE REGARDING THE PURCHASING PROCESS
IMPLEMENTED BY THE CITY
WHEREAS, Chapter 3.20 of the City of Anderson's ("City") municipal code outlines purchasing procedures designed to make the City more effective, efficient and fiscally responsible in the procurement of goods and services; and WHEREAS, purchasing authority thresholds are an integral part of the City's purchasing procedures; and
WHEREAS, competitive procurement levels are an integral part of the City's purchasing procedures; and
WHEREAS, purchasing authority thresholds and competitive procurement levels are set to benefit the City through cost savings; and
WHEREAS, the City has reviewed Chapter 3.20 and made proposed changes intended to create an up to date, effective, and fiscally responsible set of codes for the City to operate under, with the goal of making the City staff more efficient in its purchasing processes.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ANDERSON DOES ORDAIN AS FOLLOWS:
Section 1. Chapter 3.20 "PURCHASING SYSTEM" of Title 3 "Revenue and Finance" of the Anderson Municipal Code be repealed in its entirety and replaced to read as follows:
Chapter 3.20 - PURCHASING
3.20.010 - Purpose.
The purpose of this chapter is to maximize the purchasing value of public funds in procurement and to provide safeguards for maintaining a procurement system of quality and integrity.
3.20.020 - Application.
Except as otherwise provided in this chapter, this chapter applies to contracts for the procurement of supplies and services entered into by the city. When the procurement involves the expenditure of federal assistance or contract funds, the procurement shall be conducted in accordance with mandatory applicable federal law and regulations. Nothing in this chapter shall prevent city from complying with the terms and conditions of any grant, gift or bequest that is otherwise consistent with law.
3.20.030 - Definitions.
As used in this chapter:
A. "Business" means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture or any other private legal entity.
B. "City" means the city of Anderson.
C. "Emergency" means a situation where immediate action is required to preserve the public peace, health and safety and/or to avoid severe degradation of a city facility.
D. "Local business" means a business that has its headquarters, distribution point or locallyowned franchise located in or having a street address within the city limit for at least six months immediately prior to the request for quotations and holds all required business licenses and other approvals by the city of Anderson.
E. "Person" means any business, individual, union, committee, club, other organization or group of individuals.
F. "Procurement" means the buying, purchasing, renting, leasing or other acquisition of any supplies or services. Procurement also includes all functions that pertain to the obtaining of any supplies or services, including specifications, description of requirements, selection and solicitation of sources, preparation and awards of contracts and contractual administration.
G. "Public project" means a project governed by Section 20161 of the California Public Contract Code.
H. "Services" means the performance of work by an independent contractor of the city; provided, however, services specifically exclude employee services and exclude the performance of work for "public projects." Services specifically includes all professional services, such as attorneys, physicians, consultants, teachers, trainers, architects, engineers, landscape architects, construction managers, environmental, land surveyors, appraisers, accountants and financial advisers, as well as other professional services such as insurance brokers and bankers; nonprofessional services such as cleaning and maintenance; and any "public works" not within the definition of "public projects."
I. "Specification" means any description of the physical or functional characteristics or of the nature of a supply, service or construction item. It may include a description of any requirement for inspecting, testing or preparing a supply or service for delivery.
J. "Supplies" means all personal property (including, but not limited to, equipment and materials) except as otherwise provided in this chapter.
K. "Surplus supplies" means supplies that are worn out, obsolete or unsuitable for city use.
L. "Total amount" means total price charged for a supply, including tax, shipping and handling and any other associated charges.
M. "Total taxable amount" means total price for a supply on which sales taxes are charged.
3.20.040 - Purchasing officer-Office established.
The city manager, or his/her designee, shall serve as the purchasing officer of the city.
3.20.050 - Purchasing officer-Duties.
There is created the position of purchasing officer, who shall be appointed by the city manager.
The purchasing officer shall be responsible to the city manager for the efficient operation of the purchasing system as outlined in Section 2.16.010.
3.20.060 - Operational procedures.
Consistent with this chapter, the purchasing officer may adopt operational procedures relating to the execution of duties. At a minimum, the purchasing officer shall adopt procedures relating to the preparation of purchase orders, competitive pricing requirements for purchases of less than five thousand dollars, the determination that sufficient funds are available for the purchase, verification that the order received is correct and meets the city's quality standards and establish policies relating to environmental procurement and purchases relating to brand name products.
3.20.070 - Delegation.
The purchasing officer may delegate authority to purchase supplies or services and to dispose of surplus supplies to other city officials, if such delegation is deemed necessary for the effective procurement or disposal of those items and approved by the city manager.
3.20.080 • Consideration of bids and basis of awards.
Purchases shall be awarded on the basis of the bid or bids most advantageous to the city. In determining whether a bid is most advantageous to the city, in addition to price, the purchasing officer, city manager or city council may consider the following:
1. The ability, capacity and skill of the bidder to perform the contract or provide the service required;
2. Whether the bidder can perform the contract or provide the service promptly or within the time specified, without delay or interference;
3. The character, integrity, reputation, judgment, experience and efficiency of the bidder;
4. The quality of performance of previous contracts or services;
5. The previous and existing compliance by the bidder with applicable laws and ordinances;
6. The sufficiency of the financial resources and the ability of the bidder to perform the contract or provide the service;
7. The quality, availability and adaptability of the supplies or contractual services to the particular use required;
8. The ability of the bidder to provide future maintenance and service for the use of the subject of the contract; and
9. The number and scope of conditions attached to the bid.
3.20.090 - Justification for acceptance of a high bid.
In cases where the purchasing officer makes the purchase and, in the opinion of the purchasing officer, the most advantageous bid is not the lowest bid, the purchasing officer shall prepare and place on file with the department making the purchase, a written statement of his/her opinion and the reason therefor. Such statement shall be open to public inspection at all times during regular business hours.
3.20.100 - Local business price preference.
A local business shall be given a one percent preference (calculated on the total taxable amount of the purchase), over a bidder that is not a local business. In cases where considering this one percent preference, two or more bids are judged to be equal on the basis of price, quality and service, the local business bidder shall be preferred.
3.20.101 - Local business quotation preference.
If the lowest price submitted for a purchase is not from a local business, local businesses shall be given a preference in the procurement process if they are otherwise responsive and responsible and within five percent of the lowest price originally submitted by a non-local business. The local business's price will be tabulated as if it were up to five percent lower than the total figure actually set forth in the submitted bid, sufficient to establish the re-tabulated bid as the low bid.
The local business would then be awarded the contract at the newly calculated price (deducting the five percent). Local businesses shall have the choice when submitting a bid whether or not they would be willing to reduce their price up to five percent in order to make them the low bidder. The city, when seeking bids or proposals, will notify bidders or proposers that the bids or proposals will be evaluated on the basis of a local preference of five percent of the bid or proposal price. The local business must affirmatively mark on the bid submittal that it would like to apply the local preference. The preference described in this section will be applied in addition to the one percent preference required by Section 3.20.100.
3.20.110 - Purchases in the amount of five thousand dollars or more must be in writing.
No award for supplies or services where the total amount or value is five thousand dollars or more shall be deemed to be an acceptance of any offer or bid unless and until the same is reduced to writing and signed by the purchasing officer and dispatched to the vendor or purchaser. For purchases under five thousand dollars, informal bidding procedures should be utilized whenever beneficial to the city; provided, however, that written documentation of the amount owed by city shall be obtained prior to any payment by city.
3.20.120 - Informal purchases in an amount of up to ten thousand dollars.
Where the total amount or value of a purchase is ten thousand dollars, or less, the city manager may delegate the authority to purchase to the department head for the department making the purchase, provided that the department head conducts and completes an informal price checking process through telephone or mail inquiry, comparison of prices on the Internet, or similar process and shall document the information received in writing. Notwithstanding the foregoing, the department head may elect to make any purchase in a total amount or value of up to ten thousand dollars ( except as the laws of the state otherwise require) in the following cases:
1. By department head approval that said purchase may be made cooperatively, as provided in Section 3.20.180 of this chapter, upon a determination that informal price checking would not be likely to result in a lower price to the city from a responsible bidder or would cause unnecessary expense or delay under the circumstances; or
2. By department head approval upon a determination that there is only one source for the required supply or service based on a review of available sources by the purchasing officer and written recommendation therefor.
3.20.130 - Informal purchases in an amount over ten thousand dollars and up to twenty-five thousand dollars.
Where the total amount or value of a purchase is twenty-five thousand dollars, or less, the purchase may be made by the purchasing officer, provided that the purchasing officer shall conduct and complete an informal price checking process through telephone or mail inquiry, comparison of prices on the Internet, or similar process and shall document the information received in writing. Notwithstanding the foregoing, the purchasing officer may elect to make any purchase in a total amount or value of up to twenty-five thousand dollars ( except as the laws of the state otherwise require) in the following cases:
1. By purchasing officer approval that said purchase may be made cooperatively, as provided in Section 310,180 of this chapter, upon a determination that informal price checking would not be likely to result in a lower price to the city from a responsible bidder or would cause unnecessary expense or delay under the circumstances; or
2. By purchasing officer approval upon a determination that there is only one source for the required supply or service based on a review of available sources by the purchasing officer and written recommendation therefor.
3.20.140 - Informal purchases over twenty-five thousand dollars and up to the amount authorized to be performed by the employees of a public agency for public projects per State of California's Uniform Public Construction Cost Accounting Act.
Where the total amount or value of a purchase is twenty-five thousand dollars or more, but not over the amount authorized to be performed by the employees of a public agency for public projects per State of California's Uniform Public Construction Cost Accounting Act, the purchase shall be made by the city manager per section 22032(a). The city manager may elect to make any purchase in any amount ( except as the laws of the state otherwise require) in the following cases:
1. By city manager approval upon a determination that competitive bids upon notice would not be likely to result in a lower price to the city from a responsible bidder or would cause unnecessary expense or delay under the circumstances;
2. By city manager approval that said purchase may be made cooperatively, as provided inJ,ectjon
3.20.180 of this chapter, upon a determination that competitive bids upon notice would not be likely to result in a lower price to the city from a responsible bidder or would cause unnecessary expense or delay under the circumstances;
3. By city manager approval upon a determination that the immediate preservation of the public peace, health or safety requires said purchase to be made without competitive bids upon notice; or
4. By city manager approval upon a determination that there is only one source for the required supply or service based on a review of available sources by the purchasing officer and written recommendation therefor.
3.20.150 - Competitive bid purchases over the amount authorized to be performed by the employees of a public agency for public projects per State of California's Uniform Public Construction Cost Accounting Act.
Where the total amount or value involved is over the amount authorized to be performed by the employees of a public agency for public projects per State of California's Uniform Public Construction Cost Accounting Act, the purchase shall be made by the city council through competitive bid, upon notice as required by Section 3,20,190 of this chapter, provided however, the city council may elect to make any purchase in any amount ( except as the laws of the state otherwise require) in the following cases:
1. By affirmative vote of three city council members upon a determination that competitive bids upon notice would not be likely to result in a lower price to the city from a responsible bidder or would cause unnecessary expense or delay under the circumstances;
2. By majority vote of city council members present at a city council meeting that said purchase may be made cooperatively, as provided in Section 3.20.180 of this chapter, upon a determination that competitive bids upon notice would not be likely to result in a lower price to the city from a responsible bidder or would cause unnecessary expense or delay under the circumstances;
3. By majority vote of those present at a city council meeting upon a determination that the immediate preservation of the public peace, health or safety requires said purchase to be made without competitive bids upon notice; or
4. By majority vote of those present at a city council meeting upon a determination that there is only one source for the required supply or service based on a review of available sources by the purchasing officer and written recommendation therefor.
3.20.160- Emergency authority of purchasing officer.
A. In an emergency as defined in Sectjog 3.20,030 where timely action by the city council is not possible, the purchasing officer may purchase supplies or services, even though the total amount thereof may exceed the amount authorized to be performed by the employees of a public agency for public projects per State of California's Uniform Public Construction Cost Accounting Act, without competitive bids or notice.
B. At the next succeeding city council meeting, the purchasing officer shall submit to the city council a written report setting forth a statement of the circumstances of such emergency, a description of the supplies or services purchased and the prices thereof.
3.20.170-Waiver of informalities-Rejection of bids.
Where the purchasing officer, city manager or city council are required to make purchases upon competitive bids, said officer, manager or city council may waive any informalities or minor irregularities, or may reject any and all bids (anything contained in this chapter to the contrary notwithstanding) if said officer, manager or city council, respectively, deems said rejection to be in the best interests of the city. Said rejection shall be at the sole discretion of the officer, manager or city council, as the case may be. Upon rejection of bids, the officer, manager or city council may:
1. Give subsequent notice for new competitive bids;
2. Postpone said purchase or disposal definitely or indefinitely; or
3. Elect to make the purchase without competitive bids, upon notice (and as if competitive bids, upon notice, had not been required in the first instance) in accordance with the authority granted by the various subsections of this section.
3.20.180 - Cooperative purchasing.
The purchasing officer has the authority to join with other public jurisdictions in cooperative purchasing plans or programs, including, but not limited to California Communities Purchasing Program (CCPP), the California Department of General Services (CADGS), the California Multiple Award Schedule (CMAS), the National Association of Counties (NACo), or similar arrangements or plans, as determined by the purchasing officer to be in the city's best interests.
The purchasing officer may either: (1) buy directly from a vendor at a price established by a competitive bid by another jurisdiction even if the city had not joined with the public agency in a cooperative purchase; or (2) compare bids among cooperative purchasing plans or programs and choose the bid that best matches the needs of the city. The purchasing officer shall not, however, shop the cooperative purchasing process bid to private vendors.
3.20.190 - Competitive bids-Notice.
Where notice is required, notice shall be given as follows:
A. The notice shall give such information as to the proposed purchase or disposal as the purchasing officer deems sufficient but shall include the following:
1. A distinct description of the supplies or services to be purchased or personal property to be disposed;
2. The location where bid forms, specifications, performance requirements, requests for proposals, or specific disposal requirements can be obtained for bidding;
3. Date, time and place of bid opening;
4. Whether bid deposits or bonds and faithful performance bonds will be required; and
5. A statement that the city has the authority to reject any and all bids and may waive any minor technicality or variance found in the bid document.
B. For purchases under Sections 3.20.150:
1. By publishing notice in a newspaper of general circulation within the city on at least one occasion at least ten days prior to the date set for the final receipt of bids, provided that publication may be made in any newspaper of general circulation in the county which the purchasing officer shall select if the publication schedule of all newspapers of general circulation in the city are such that notice by publication cannot be given in time; and
2. Posting on the city's website.
3.20.200 - Competitive bids.
Competitive bids shall be submitted in writing in a sealed envelope to the office of the city clerk no later than the final time and date for receipt of bids as set forth in the notice of publication and opened publicly. If authorized in the notice, bids also may be submitted by electronic mail or facsimile, provided however, that the entire document is received no later than the final time set for receipt of written bids. Any bid may be withdrawn by a written request signed by the bidder and received by the city clerk prior to the final time and date for the receipt of bids.
1. Opening. Bids shall be opened in public at the time and place stated in the public notices.
2. Tabulation. A tabulation of all bids received shall be posted for public inspection.
3.20.210 • Bid deposits.
When deemed necessary by the purchasing officer, city manager or city council, any bidder may be required to submit a bid security or bond in an amount determined by the purchasing officer, city manager or city council that represents the damage costs to the city should the bidder not be able to engage in a contract with the city as a result of the bidder's actions. A successful bidder (and surety, if a bond is furnished) shall be liable for all damages upon said bidder's failure to enter into a contract with the city.
3.20.220 • Faithful performance deposits.
When deemed necessary by the purchasing officer, city manager or city council, any person entering into a contract with the city may be required to furnish a faithful performance and/or a time and materials deposit or bond in an amount determined by the purchasing officer, city manager or city council. Said person (and surety, if a bond is furnished) shall be liable for any damages upon said person's failure to faithfully perform the terms of his/her contract.
3.20.240 • Consultant contracts.
A. The city council finds and declares that the competitive bid process is ill•suited for the selection of consultants. The request for proposal procedure set forth in Section 3.20.250 may be used if a determination is made by the officer or official responsible for the purchase - the purchasing officer, city manager or city council, respectively - that to do so would be in the best interest of the city in selecting the best qualified consultant. Consultants are required for professional or technical expertise and for matters requiring specialized abilities or a high degree of skill. Their numbers in relation to a particular skill or expertise required are comparatively limited. Where consultants are involved, the bidding process is not likely to result in a lower price to the city or eliminate unnecessary expense or delay.
B. The officer or official responsible for the purchase - the purchasing officer, city manager or city council, respectively - shall be empowered to engage a consultant (including, but not limited to, material testing service, construction inspection services, architectural, engineering, testing, land surveying, appraising, environmental, planning, financial, legal, development processing, governmental operations, special studies, construction project management, information technology and services graphic design and other services related thereto) without the necessity of an informal bid or competitive bid or notice thereof in the following circumstances and subject to the following criteria and conditions:
1. Subject to the delegation of the city manager, with department head approval if the consultant's total fee for services and supplies under the contract by which the consultant is engaged on a per project basis, including any amendments to the contract, does not exceed ten thousand dollars, so long as there exists a sufficient unencumbered appropriation in the fund against which the contract expense may be appropriately charged and provided further that any bifurcation of a purchase or contract into subunits or phases for the purpose of avoiding the maximum dollar amounts set forth in this section is prohibited; or
2. With city manager approval if the consultant's total fee for services and supplies under the contract by which the consultant is engaged on a per project basis, including any amendments to the contract, does not exceed the amount authorized to be performed by the employees of a public agency for public projects per State of California's Uniform Public Construction Cost Accounting Act, so long as there exists a sufficient unencumbered appropriation in the fund against which the contract expense may be appropriately charged and provided further that any bifurcation of a purchase or contract into subunits or phases for the purpose of avoiding the maximum dollar amounts set forth in this section is prohibited; or
3. With city council approval if the consultant's total fee for services and supplies under the contract by which the consultant is engaged on a per project basis exceeds the amount authorized to be performed by the employees of a public agency for public projects per State of California's Uniform Public Construction Cost Accounting Act. City council approval is not required for services in excess of the amount authorized to be performed by the employees of a public agency for public projects per State of California's Uniform Public Construction Cost Accounting Act if the consultant's total fee for services and supplies is to provide environmental services for a project that will be paid for by a development processing project applicant.
3.20.245 - Non-consultant services contracts.
A. A services contract is a contract, with or without the furnishing of supplies or equipment, for work, labor or services including, but not limited to:
1. Maintenance of public buildings, streets, parks and playgrounds and other public improvements not governed by the provisions of the California Public Contract Code;
2. Repair, modification and maintenance of equipment;
3. Installation and maintenance of computer software;
4. Janitorial services, uniform cleaning, tree trimming, street sweeping, power washing and landscape maintenance; and
5. Leasing of personal property for use by the city.
B. Services contracts shall comply with the necessary informal bid, competitive bid process or request for proposal as set forth in Sections 3.2Q.08Q: 3,20.120: ;320.130: 3,20.140: 3.20.150. and 3.20.250. as applicable.
3.20.250 - Request for proposals.
A. In lieu of competitive bidding, the officer or official responsible for the purchase - the purchasing officer, city manager or city council, respectively - may utilize the request for proposal method of purchasing supplies or services upon a determination that competitive bidding is not practical or advantageous to the city because of one or more of the following reasons:
1. Quality, capability, performance or qualification is overriding in relation to price;
2. Delivery, installation, service, maintenance, reliability or replacement is overriding in relation to price;
3. In the opinion of the purchasing officer, city manager or city council, respectively, the marketplace will respond better to a solicitation permitting a range of alternative proposals or evaluation and discussion of proposals before entering the contract; or
4. Any of the considerations set forth in Section 3,20.080 are overriding.
B. The identity of persons responding to the request for proposals and the content of proposals submitted to the city may be kept confidential during the process of negotiation and until a contract is awarded, if deemed necessary by the purchasing officer, city manager or city council to receive the best proposal.
C. The formats and procedures for requests for proposals shall be established by the purchasing officer.
D. The contract award shall be based upon the proposal determined by the purchasing officer, city manager or city council, respectively, to be most advantageous to the city, taking into consideration price and the evaluation factors set forth in the request for proposals.
E. The purchasing officer, city manager or city council, respectively, may reject any and all proposals if such rejection is deemed to be in the best interests of the city and may thereupon direct that proposals be solicited or utilize any other purchasing method set forth in this section.
F. As provided in the request for proposals, discussions may be conducted with responsible offerors who submit proposals determined to be reasonably susceptible of being selected for award for the purpose of clarification to assure full understanding of, and conformance to, the solicitation requirements. Offerors shall be accorded equal treatment with respect to any opportunity for discussion and revision of proposals and such revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offers. In conducting discussions, there shall be no disclosure of the identity of competing offerors, or of any information derived from proposals submitted by competing offerors.
3.20.420 - Exclusions from chapter.
The provisions of this chapter shall not apply:
1. To public projects (governed by the provisions of the California Public Contract Code);
2. To franchises governed by the provisions of the California Public Utilities Code or other statutes of the state;
3. Where state or federal law requires a different procedure;
5. To the purchase of insurance;
6. To the leasing, purchase or sale of land or any interest therein;
7. To the hiring of, or contracting for, personnel (whether as temporary, seasonal or permanent employees);
8. To private construction contracts reviewed pursuant to Title 16; and
9. To the purchase of utilities, including, but not limited to, telephone service, gas, electricity or water.
Section 2. Severability.
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any person or circumstance. The City Council of the City of Anderson hereby declares that it would have adopted each section, subsection subdivision paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections subdivisions paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.
I HEREBY CERTIFY that the foregoing ordinance was introduced and read by the City Council of the City of Anderson at a regular meeting on the 16th day of April, 2024, and was duly read and adopted at a regular meeting on the 7th day of May, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
STAN NEUTZE, Mayor
ATTEST:
CHRISTY WHITE, City Clerk
AGENDA ITEM
!May: 7, 2024, City Council Meetin~
To:
From:
Honorable Mayor and Members of the Anderson City Council Joey Forseth-Deshais, City Manager
Date: May 7, 2024
lsueJECT
Letter of Support for Simpson University Aviation and Aviation Management Program
I RECOMMENDATION
The City Manager recommends the approval of the letter of support for the funding of an Aviation Management program for Simpson University.
I FISCAL IMPACT
None.
I DISCUSSION and BACKGROUND
The aviation industry is experiencing a global shortage of pilots and airlines are scrambling to fill this void. Unfortunately, there has also been a series of recent adverse media reports on aviation management professionals and the need for increased safety awareness within the industry.
Simpson University is rising to the challenge and pursuing approval and funding for a new aviation program to train both new pilots and those interested in management and leadership within the aviation industry. As such, Simpson University is putting a funding request before Congress for systems and equipment for these proposed programs.
ITEM 6.5 PAGE1 5/7/2024
Simpson University will partner with local flight training providers, where students will be able to work towards receiving their pilot's license. The university will also offer the opportunity to attain a bachelor's degree in aviation management. This will boost our local offerings for advanced education and increase the number of qualified individuals in the north state.
I ATTACHMENT
Letter of support
ITEM 6.5 PAGE2 5/7/2024
The Honorable Doug LaMalfa
United States Congressman
408 Cannon House Office Building
Washington, D.C., 20515
Dear Congressman LaMalfa,
May 7, 2024
I am writing to express my support for Simpson University's Community Project Funding request to purchase the necessary equipment for the new Aviation and Aviation Management program. As a member of the community, I recognize the significance of this initiative and the potential positive impact it can have on our region.
The need for such a program is evident given the growing demand for skilled professionals in the aviation industry. With projections indicating a substantial shortage of pilots in the coming years, it is imperative that we take proactive steps to address this gap. Simpson University's proposed program not only aligns with this need but also leverages the unique advantages of our region, particularly its ideal climate for flight training.
This critical equipment will boost the new program to not only meet the demands of the commercial airline sector but also create opportunities for individuals seeking careers in fields such as firefighting, rescue operations, and agriculture. By offering both a professional flight track and an aviation management track, Simpson University ensures that graduates are well-equipped to pursue diverse career paths within the aviation industry.
Moreover, Simpson University's commitment to combining a Christian liberal arts foundation with advanced aviation coursework speaks to its dedication to holistic education and the development of students as critically competent professionals of deep character.
This integrated approach, along with state-of-the-art facilities and personalized training, will undoubtedly prepare graduates to excel in their chosen fields and make meaningful contributions to our community and beyond.
I believe that investing in Simpson University's Aviation program is not only an investment in the future of our region but also in the future of aviation as a whole. The Anderson City City Council
1887 Howard Street
Anderson, CA 96007
www.ci.anderson.ca,us Phone: (530) 378-6646
Fax: (530) 378-6648
Council and I wholeheartedly endorse this funding request and encourage you to consider it favorably.
Thank you for your attention to this matter, and please do not hesitate to reach out if you require any further information or assistance.
Sincerely,
Stan Neutze, Mayor City of Anderson
City Council
1887 Howard Street
Anderson,CA 96007
www.ci.anderson.ca.us Phone: (S30) 378-6646
Fax: (S30) 378-6648
AGENDA ITEM
IMay 7, 2024, City Council Meetin~
Ci eel er, Acting Finance Director /Treasurer
To: Honorable Mayor and Members of the Anderson City Council Through: Joey Forseth-Deshais, City Manager
From Cindy Wheeler, Acting Finance Director /Treasurer
Date: May 7, 2024
I SUBJECT ]
Revision of 2022/2023 & 2023/2024 Appropriation Limits
I RECOMMENDATION
The Acting Finance Director recommends that the Council:
1.Adopt a Revision to the Resolution establishing the Gann appropriations limit for the fiscal year 2022-2023 and find that the adopted appropriations are within the limit.
2. Adopt a Revision Resolution establishing the Gann appropriations limit for the fiscal year 2023-2024 and find that the adopted appropriations are within the limit.
I FISCAL IMPACT
There is no Fiscal Impact for the revision of the Gann appropriation limits. Adoption of the Gann appropriations limit ensures that the city complies with Propositions 4 and 111, which were passed by the voters in 1979 and 1990, respectively, and which place limits on the amount of tax revenue that can be spent by local governments.
ITEM 6.6a PAGE1 5/7/2024
I DISCUSSION and BACKGROUND
During our 2022/2023 Annual Financial Audit, it was brought to our attention by our new audit firm, The Pun Group, that the Gann appropriation limits adopted by resolutions 22-29 & 23-29, respectively, had typographical errors in the formula resulting in a considerable difference to the limit for 2022/2023 and carrying over into the figures for 2023/2024. As a result, we are being asked to make these corrections to comply with the Department of Finance when establishing appropriation limits. It is important to point out that this revision has zero fiscal impact.
I ATTACHMENTS
1. Gann Limit Amendment Resolution 2022/2023
2. Gann Limit Amendment Resolution 2023/2024
ITEM 6.6a PAGE2 5/7/2024
Attachment 1
RESOLUTION NO. 24-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANDERSON AMENDING THE APPROPRIATION LIMIT FOR THE 2022-2023 FISCAL YEAR WHEREAS, Article XIIIB of the California Constitution was enacted into law, and later amended, by the passage of Propositions 4 and 111; and WHEREAS, the City Manager /Finance Director-Treasurer has calculated the Appropriation Limit in accordance with the uniform guidelines for implementation of Article XII 18 of the California Constitution; and
WHEREAS, the calculations used to compute the limitation is attached to this Resolution as Exhibit A and made a part hereof.
NOW, THEREFORE, BE IT HEREBY RESOLVED that the City Council of the City of Anderson hereby establishes the Appropriation Limit for the 2022-2023 fiscal year to be $20,186,305.
PASSED AND ADOPTED by the City Council of the City of Anderson on this 7th day of May, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Stan Neutze, Mayor of the City of Anderson
ATTEST:
Christy White, City Clerk
Calculation of Appropriations Limit
2021/2022 Appropriations Limit
Adjustment Factor:
Population factor: Change in County Population
times Inflation factor: Change in CPI
2022/23 Appropriations Limit
Adjustments for Transfer of Financial Responsibility:
Booking Fee Expenses
Adjusted 2022/23 Appropriations Limit
Calculation of Appropriations Subject to Limit
(Projected for the 2021/22 Fiscal Year)
Proceeds of Taxes
Exclusions:
Qualified Debt Service:
Police Building and Animal Control Building
Total Exclusions
Appropriation Subject to Limitation
Calculation of Compliance with Appropriations Limit
(Projected for the 2022/23 Fiscal Year)
2022/2023 Appropriations Limit
2022/2023 Appropriations Subject to Limit
Amount over/(under) Limit
Exhibit A
$18,915,034
0.9918
1.0755 1.06668
$0
$20,176,305
$10,000
$20,186,305
$10,223,178
$0
$10,223,178
$20,186,305
$10,223,178
($9,963,128)
Calculation of Appropriations Limit
2021/2022 Appropriations Limit
Adjustment Factor:
Population factor: Change in County Population ~ times Inflation factor: Change in CPI C) 2022/23 Appropriations Limit lo)'°;.
Adjustments for Transfer of Financial Responsibility: ~ Booking Fee Expenses M. '-=
Adjusted 2022/23 Appropriations Limit ~
Calculation of Appropriations Subject to Li
(Projected for the 2021/22 Fiscal Year)
Proceeds of Taxes ~
Exclusions: "V,.
Police
Qualified
Building
Debt
and
Service:
Animal Control
~
B •
Total Exclusions
Appropriation Subject to um· •
2022/2023 A
2022/2023 A t to Limit
Amount over
Exhibit A
$18,915,034
0.82 1.0755 0.88191
$0
$16,681,358
$10,000
$16,691,358
$10,223,178
$0
$10,223,178
$16,691 ,358
$10,223,178
($6,468, 180)
Attachment 2
RESOLUTION NO. 24-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANDERSON AMENDING THE APPROPRIATION LIMIT FOR THE 2023-2024 FISCAL YEAR WHEREAS, Article XIIIB of the California Constitution was enacted into law, and later amended, by the passage of Propositions 4 and 111; and WHEREAS, the City Manager/Finance Director-Treasurer has calculated the Appropriation Limit in accordance with the uniform guidelines for implementation of Article XIIIB of the California Constitution; and
WHEREAS, the calculations used to compute the limitation is attached to this Resolution as Exhibit A and made a part hereof.
NOW, THEREFORE, BE IT HEREBY RESOLVED that the City Council of the City of Anderson hereby establishes the Appropriation Limit for the 2023-2024 fiscal year to be $20,892,292.
PASSED AND ADOPTED by the City Council of the City of Anderson on this 7th day of May, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Stan Neutze, Mayor of the City of Anderson
ATTEST:
Christy White, City Clerk
Calculation of Appropriations Limit
2022/2023
Adjustment Factor:
Population factor: Change in County Population
times Inflation factor: Change in CPI
2023-2024
Adjustments for Transfer of Financial Responsibility:
Booking Fee Expenses
Adjusted 2023/24 Appropriations Limit
Calculation of Appropriations Subject to Limit
(Projected for the 2023/24 Fiscal Year)
Proceeds of Taxes
Exclusions:
Qualified Debt Service:
Police Building and Animal Control Building
Total Exclusions
Appropriation Subject to Limitation
Calculation of Compliance with Appropriations Limit
(Projected for the 2022/23 Fiscal Year)
2023/2024 Appropriations Limit
2023/2024 Appropriations Subject to Limit
Amount over/(under) Limit
Exhibit A
$20,186,305
0.9905
1.0444 1.03448
$0
$20,882,292
$10,000
$20,892,292
$11 ,355,564
$0
$11,355,564
$20,892,292
$11,355,564
($9,536,728)
Calculation of Appropriations Limit
2022/2023
Adjustment Factor:
Population factor: Change in County Population ~ times Inflation factor; Change in CPI 'J 2023-2024 @ Adjustments for Transfer of Financial Responsibility: ~(l Booking Fee Expenses
Adjusted 2023/24 Appropriations Limit ~
Calculation of Appropriations Subject to Li ~ (Projected for the 2023/24 Fiscal Year) Proceeds of Taxes '°'
Exclusions: "V:.
Qualified Debt Service:
Police Building and Animal Control ·ng
Total Exclusions
Appropriation Subject to Li
Calculation of Complianc ropriations Limit
(Projected for the 202 - r
2023/2024 •
2023/2024 ns Subject to Limit
Amountov it
Exhibit A
$16,691,358
-0.95
-1.0345 0.98278
$0
$16,403,849
$10,000
$16,413,849
$11,355,564
$0
$11,355,564
$16,413,849
$11,355,564
($5,058,285)
To:
From:
Through:
Date:
I SUBJECT
AGENDA ITEM
IMay 7, 2024 City Council Meetin~
Approv~ or Submittal By:
I -
r
Joey F er,~th-Deshais, City Manager
To Be Presented !ly:
r_ ~
Ci'ndy Wheeler, Acting Finance Director
Honorable Mayor and Members of the Anderson City Council Joey Forseth-Deshais, City Manager
Cindy Wheeler, Acting Finance Director
May 7, 2024
2024-2025 Capital Improvement Planning
I DISCUSSION and BACKGROUND
Back,iround
Tonight, the City Council will review staffs recommended Capital Improvement Plan for the coming five-year period. This five-year plan is updated each year and includes our projections for development fee revenues and plans for construction needed infrastructure.
Capital Improvement Plannin&
Each spring, the City Manager develops a proposed annual update of the City Council's adopted Five Year Capital Improvement Plan. As part of the CIP development process, staff has updated our development projections for the next five years and completed estimates of anticipated development fee revenues and current fund balances. In developing CIP recommendations, management considers growth and development projections, areas of greatest need, and, most importantly, the City Council's adopted priority projects for the 2024-2025 fiscal year.
ITEM 6.6b PAGE 1/4 5/7/2024
The CIP only includes new projects to begin in future years; the budget for projects that are currently underway will roll forward until they are complete.
In addition, as it is difficult to project revenues and project needs four or five years from now, the proposed projects and schedules should be considered tentative in the later years.
The Planning Commission has adopted a resolution advising the City Council of the conformity of the proposed Capital Improvement Plan with the General Plan.
The City Council will be asked to adopt the final CIP, along with the rest of the 2024-2025 budget, at the conclusion of a public hearing in June 2024.
Corporation Yard and Police Facility Expansion Fund (108) Revenues in the fund are set aside for improvements and expansion of two city facilities:
the Corp Yard on Barney Street and the Police Department on North Street. FY 2023/24 includes $150,000 for preconstruction activities (Police Building). Revenues in the fiscal year 2023-2024 are projected at $64,000. The current reserve for this fund is approximately $602,676.
Drainage Capital Improvement Fund (109)
The Drainage Capital Improvement fund is used for capital improvements to citywide drainage, including Tormey Drain. Although we show funding for miscellaneous minor projects in the CIP, our primary area of focus will continue to be Tormey Drain. Tormey Drain needs clearing and maintenance in several sections; however, this work cannot be completed until permitting is complete. FY 2024/25 includes $75,000 for Tormey Drain Maintenance. Additionally, the current drainage master plan is twelve years old, and the CIP includes $50,000 for this work in FY 2024/25. Upon completing the master plan update, the City will budget for appropriate drainage projects. Additionally, $50,000 is budgeted for miscellaneous minor drainage improvements in FY 2024/2025. Revenues are projected at $124,500 in 2023-2024. The current reserve in this fund is approximately $952,278.
Parks Capital Improvement Fund (110)
The Parks Capital Improvement Fund will never have sufficient revenues to finance significant improvements to our park system, and, as such, the fund is typically used for local matches for grants. The Anderson River Park Conceptual Master Plan update was completed in 2017. Potential projects outlined in the master plan include parking/lighting improvements, trail improvements, and new or improved sports fields at Anderson River Park. Playground refurbishment and amphitheater upgrades are dependent on grants.
Resurfacing the tennis court area, repaving the River Splash parking lot and entrance gates to Anderson River Park, replacing the playground near River Splash, and a small shop and restroom for park maintenance staff are all dependent on receiving ARPA funds. For FY 2023/2024, the following ARPA funds have been allocated: $500,000 for Playground refurbishment, $150,000 for Amphitheater upgrades, $25,000 for Entrance gates to Anderson River Park, and $750,000 to replace the playground near River Splash. The Amphitheater River Splash parking lot, Anderson River Park Tennis Courts, and the City of ITEM 6.2 PAGE2/4 5/7/2024
Anderson Parks shop building have been completed. The River Splash playground is being designed, and construction is slated for FY 2024/2025. Currently, there is no reserve in this fund.
Wastewater Capital Improvement Fund (111)
Out of this fund, the City continues to pay for the 2007 Wastewater Improvement bonds, which allowed for projects, such as the inflow and infiltration project on Cobblestone Loop # 2. Anticipating that we will be seeking either grant or loan funds to extend sewer to the Ox Yoke area, staff believes that environmental clearance and right-of-way acquisition for this important project will not occur until the 2025-2026 fiscal year. The South Barney Lift Station Project, funded in the 2021/2022 FY, has been completed. It should be noted that these South Barney Sewer Projects are part of the City's master plan and are designed to serve a large geographical area. Additional trunk line capacity improvements will be needed in the future. Staff are working in two parallel directions to avoid capacity constraints: Phase 2 is in progress and additional allocations are proposed for future fiscal years. Revenues are projected at $112,000 in 2023-2024. Current reserves are approximately $736,488.
Water Capital Improvement Fund (112)
A short history recap: during the 2008/2009 and 2009/2010 fiscal years, approximately $700,000 was spent on two projects: the extension of a water main under Interstate 5 and the construction of a booster pump to serve the Vineyards and Pleasant Hills project area.
The Water Capital Improvement Fund did not have sufficient cash for these projects at the time and as allowed by state law the Council approved a loan from the Drainage Capital Fund to help finance these projects. At the time of the original loan, the City anticipated that the Vineyards at Anderson Community Facilities District (CFD) would issue bonds to reimburse the City for the booster pump project. However, the City Council has determined that the CFO will not be formed and so no reimbursements will be made to the City from that source. Cash balances in this fund are expected to remain in a deficit position and, as such, no projects are planned for any time during this planning period. Although the Water Capital Improvement Fund currently lacks the capital to fund new projects, staff is proceeding to seek grant funding for improvement projects where possible, and recently sought grant funds from the State to replace the aging Anderson Heights Water Storage Reservoir. For FY 2023/2024, $20,000 has been allocated to update the Water Master Plan. Revenues are projected at $77,000 in the 2023-2024 fiscal year. As mentioned above there is no reserve in this fund.
Traffic Capital Improvement Fund (113)
The Traffic Capital Improvement Fund includes funding for traffic improvements at specific locations. For example, these are the funds that would be used to improve an intersection with signals or widen a road that has seen an increase in the volume of traffic. The fund includes $50,000 for an update to the City's Traffic Impact Fee Program, which is scheduled to take place in FY 2023/24. The fund also includes $510,000 for the Gateway Drive Extension-PSE to extend Gateway Drive across Anderson Creek to Deschutes Road for the FY 2025/2026. Also included for FY 2025/2026 is $1,000,000 for the McMurray Drive ITEM 6.2 PAGE 3/4 5/7/2024
Reconstruction project. Revenues are projected at $60,000 in the fiscal year 2023-2024.
The current reserve in this fund is approximately $2,200,760.
Deschutes Interchan~e Project (115)
This fund was established to collect development fees for improving the Deschutes Interchange: Construction of the eastside roundabout and new northbound off-ramp is complete. The west side improvements (Phase 2) will be constructed based on traffic needs. It is currently forecasted to be more than ten years out. Revenues in 2023-2024 are projected at $40,000. Current reserves in this fund are approximately $239,334.
Shastec Project Area (331)
The Anderson Redevelopment Agency partnered with the City of Redding and Shasta County to form the Shastec Redevelopment Project Area in 1996. All Redevelopment Agencies were dissolved as of February 1, 2012. These are again, remaining funds that are required to be used on an identified project. Curb, Gutter, Sidewalk north side of Riverside Drive to 1-5. The sidewalk will be constructed on the north side of the road. This project is projected to begin and be completed in the 2025-2026 fiscal year. Again, once this project is complete this fund will be closed. The reserve balance in this fund is $541,206.
I ATTACHMENTS
1. Capital Improvement Planning 5 year projections
2. Planning Commission Resolution
ITEM 6.2 PAGE4/4 5/7/2024
City of Anderson
Corporation Yard and Police Facility Expansion Fund 108 Five Year Capital Improvement Projection
FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27
AVAILABLE RESOURCES, BEGINNING OF YEAR 544,849 602,677 519,378 582,453 645,399
REVENUES
Capital Improvement Fees 60,521 68,000 68,000 68,000 68,000 Investment Earnings 6,661 5,000 1,500 1,500 1,700
Total Revenues 67,182 73,000 69,500 69,500 69,700
Total Available 612,031 675,677 588,878 651,953 715,099
PROJECTS
Pre-Construction Activities - Police Building 150,000
OTHER EXPENSES
Admininstration costs 9,354 6,299 6,425 6,554 6,685
Total Expenditures 9,354 156,299 6,425 6,554 6,685
AVAILABLE RESOURCES, ENO OF YEAR 602,677 519,378 582,453 645,399 708,414 City of Anderson
Drainage Capital Improvement Fund 109
Five Year Capital Improvement Projection
AVAILABLE RESOURCES, BEGINNING OF YEAR
REVENUES
Capital Improvement Fees
Tormey Drain Fees
Other Revenues
Investment Earnings
Total Revenues
Total Available
PROJECTS
FY 2022/23
902.363
54,560
2,643
10,749
67,952
970,315
FY 2023/24 FY2024/25 FY2025/26
952,277 1,025,717 958,016
117,000 105,000 105,000
7,500 7,500 7,500
4,000 2,000 2,000
128,500 114,500 114,500
1,080,777 1,140,217 1,072,516
Tormey Drain Maintenance 8,800 75,000 85,000
Drainage Master Plan 50,000
At the conc/us,on of the Tormey Drain permitting and master plan update, drainage projects Will be budgeted as appropriate.
Miscellaneous Minor Drainage Improvements 2,063 48,000 50,000 52,000 Ventura Drainage Project
OTHER EXPENSES
Administration Costs 7,175 7,060 7,201 7,273
Total Expenditures 18,038 55,060 182,201 144,273
AVAILABLE RESOURCES, END OF YEAR 952,277 1,025,717 958,016 928,243 FY 2026127
928,243
105,000
7,500
2,000
114,500
1,042,743
85,000
52,000
7,346
144,346
898,397
City of Anderson
Parks Capital Improvement Fund 110
Five Year Capital Improvement Projection
FY 2022123 FY 2023124 FY 2024/25 FY 2025126 FY 2026127
AVAILABLE RESOURCES, BEGINNING OF YEAR 1.198.750 109.388 30.572 6 ,638 (27,3091
REVENUES
Capital Improvement Fees -Park Development 41.734 53,000 35,000 25,000 25,000 Investment Earnings 500 500 500
Granls 177.952
Transfer ARPA Funds 1,075,000
Total Revenue 41.734 1.305,952 35,500 25,500 25,500
Total Available 1,240,484 1,415,340 66,072 32,138 (1,809)
PROJECTS
Update Parks Master Plan
Note: Projecls wrll be funded as granls and olher funds are available.
Splash Park 16,285
Playground Refurbishment i.e. Kiddieland 488,683 ARPA Funds Amphitheater Upgrades 675,674 ARPA Funds
Resurface Tennis Court area 46,975 ARPA Funds
Repave River Splash Parking lot ARPA Funds
Entrance Gates to Anderson River park ARPA Fund$
River Splash Shade Structures 103,642
Replace Playground near River Splash 733,024 ARPA Funds Small shop and restroom for Parks Maint. Staff 350,402 ARPA Funds
OTHER EXPENSES
Debt SeNice on iBank loan for Teen Center (final pymnt Aug 2036) 51,946 52,832 52,715 52,594 52,470 Administration Costs 6,099 6,587 6,719 6,853 6,990
Total Expenditures 1,131,096 1,384,768 59,434 59,447 59,460 FUND BALANCE, ENO OF YEAR 109,388 30.572 6,638 !27,309! !61,269! City of Anderson
Sewer Capital Improvement Fund 111
Five Year Capital Improvement Projection
FY 2022/23 FY2023/24 FY 2024/25 FY 2025/26 FY 2026/27
AVAILABLE RESOURCES, BEGINNING OF YEAR 612,551 736,488 854,677 885,057 585,625 REVENUES:
Capital Improvement Fees 125,923 123,000 60,000 60,000 60,000 Investment Earnings 7,198 2,000 2,000 2,000 2,000
Other Revenues 102,545 105,245 102,545 104,732 104,732
Total Revenues 235,666 230,245 164,545 166,732 166,732
Total Available 848,217 966,733 1,019,222 1,051,789 752,357
PROJECTS
Engineering/Environmental clearance for extension of 20,000 105,000 105,000 sewer to Ox Yoke/or possible south interceptor line 78.72 construction/Sewer Master Plan
South Barney Lift Station Project
Barney Project (North) 250,000
South Anderson Interceptor - Trunk Line
OTHER EXPENSES
Administration Costs 9,105 7,324 7,470 7,619 7,771
Debt Service Payments - 2007 CSCDA Loan 102,545 104,732 106,695 103,545 103,545 (final bond payment is April 2034)
Total Expenditures 111,729 112,056 134,165 466,164 216,316 AVAILABLE RESOURCES, END OF YEAR 736,488 854,677 885,057 585,625 536,041 City of Anderson
Water Capital Improvement Fund 112
Five Year Capital Improvement Projection
FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27
AVAILABLE RESOURCES, BEGINNING OF YEAR 54 794 138,383 208.403 248,284 288,094
REVENUES
Capital Improvement Fees 88,880 77,000 47.000 47,000 47,000 Less transfers to other FU1Acl-$
Investment Earnings 1.453
Total Revenue 90,333 77,000 47,000 47,000 47,000
Total Available 145,127 215,383 255.403 295,284 335,094
PROJECTS
Update Water Master Plan
Water Projects 3858 39
OTHER EXPENSES
Administration costs 6,744 6,980 7,119 7,190 7.262
Anderson High School Tank Recoating
Total Expenditures 6,744 6,980 7,119 7,190 7,262
AVAILABLE RESOURCES, END OF YEAR 138.383 208,403 248,284 288,094 327,832 City of Anderson
Traffic Impact Fee Fund 113
Five Year Capital Improvement Projection
FY 2022/23 FY 2023/24 FY 2024/25 FY 2025126 FY 2026/27
AVAILABLE RESOURCES, BEGINNING OF YEAR 2,042,394 2,200,760 2,237,663 2,274,424 797,540
REVENUES
Capital Improvement Fees 145,690 84,000 39,000 39,000 39,000 Olher Revenues
Investment Earnings 23,638 10,000 5,000 1,500 1,500
Total Revenues 169,328 94,000 44,000 40,500 40,500
Total Avallable 2,211,722 2,294,760 2,281,663 2,314,924 838,040
PROJECTS
Update Traffic Impact Fee Program 50,000
Gateway Drive Extension-PSE (approved projectl 510,000 510,000 McMurry Drive Reconstruction 1,000,000 1,000,000
Administration costs 10,962 7,097 7,239 7,384 7,532
Total Expenditures 10,962 57,097 7,239 1,517,384 1,517,532 AVAILABLE RESOURCES, END OF YEAR 2,200,760 2,237,663 2,274.424 797,540 !679,492! City of Anderson
IS/Deschutes Interchange Fund 115
Five Year Capital Improvement Projection
FY 2022/23 FY 2023(24 FY 2024125 FY 2025126 FY2026/27
AVAILABLE RESOURCES, BEGINNING OF YEAR 218,953 240,320 276,319 288,199 298,006
REVENUES
Traffic Impact Fees 24,670 42,000 18,000 18,000 18,000
State/Federal Funds
From Traffic Impact Fee Fund
Investment Earnings 2,619
Total Revenues 27,289 42,000 18,000 18,000 18,000
Total Available 246,242 282,320 294,319 306,199 316,006
PROJECTS
Project Development 2,000 2,000
OTHER EXPENSES
Administration costs 5,922 6,001 6,120 6,193 6,267
Total Expenditures 5.922 6,001 6,120 8,193 8,267
AVAILABLE RESOURCES, END OF YEAR 240,320 276,319 288,199 298,006 307,739 City of Ancle1·snn
Biannual Budget Fiscal Years 2023-2025
Department Budget Request
For all materials, services, and su lies
Department ______ P_ol_ic_e_F_a_ci_li_ti_es_._/_C_o_.rp_Y_a_r_d _____ _ 108-4250 Object 2023-2024 2024-2025
Number Prooosed Proposed
5400 PROFESSIONAL AND SPECIAL SERVICES - -
5420 INSURANCE AND BONDS so 51
5530 ENGINEERING - -
5540 ADMIN FEES 6,175 6,299
5721.xxx PROJECTS 150,000 - Pre-Construction Activities for Police Building TOTAL 156,225 6,350
City of Anderson
Biannual Budget Fiscal Years 2023-2025
Department Budget Request
(For all materials, services, and supplies)
Department ________ D_r_a_in_a..,.g_e_C .... ap,__ ______ _ 109-4251 Object 2023-2024 2024-2025
Number Proposed Proposed
5400 PROFESSIONAL AND SPECIAL SERVICES - -
5420 INSURANCE AND BONDS 851 868
5530 ENGINEERING - -
5540 ADMIN FEES 6,209 6,333
5724-xxx STORM DRAIN PROJECTS 48,000 175,000
Tormey Drain
Drainage Master Plan
Miscellaneous Drainage Products
TOTAL 55,060 182,201
City of Anderson
Biannual Budget Fiscal Yea1·s 2023-202S
Department Budget Request
(For all materials, services, and supplies)
Department _________ P_a_rk_s_C_a_.p ________ _ 110-6152 Object 2023-2024 2024-202S
Number Proposed Proposed
S400 PROFESSIONAL AND SPECIAL SERVICES . .
S420 INSURANCE AND BONDS 359 366
S530 ENGINEERING . .
5540 ADMIN FEES 6,099 6,221
S620 DEBT SERVICE 52,832 52,946
5725 PARKS PROJECTS 1,425,000 .
Amphitheater Renovation
Playground Refurbishment - Kiddieland
Entrance Gates to Anderson River Park
Replace Playground near Splash Pad
TOTAL 1,484,290 59,533
City of A111lc1 son
Biannual Budget FisG1I Yc.irs 202:l-2025
Department Budget Request
For all materials, services, and su lies
Department ________ ____;;;_S.c..ew;..;..;.cer'-C...;ac.1.p'---------- 111-4253 Object 2023-2024 2024-2025
Number Proposed Proposed
5400 PROFESSIONAL AND SPECIAL SERVICES - -
5420 INSURANCE AND BONDS 1,365 1,392
5530-3 ENGINEERING - -
5540 ADMIN FEES 5,959 6,078
5721 GENERAL SEWER MAINTENANCE - -
5726-xxx SEWER PROJECTS - -
2021-2022 Environmental/Engineering- Ox Yoke
2022-2023 Barney Project (North)
5900 TRANSFER OUT 104,732 106,695
TOTAL 112,056 114,165
City of Anderson
Biannual Budget Fiscal Years 2023-2025
Department Budget Request
(For all materials, setvices, and supplies)
Department _________ W_at_e_r_C_.ap,__ _______ _ 112-4254 Object 2023-2024 2024-2025
Number Proposed Proposed
5400 PROFESSIONAL AND SPECIAL SERVICES 20,000 -
5420 INSURANCE AND BONDS 357 364
5530-3 ENGINEERING - -
5540 ADMINFEES 6,623 6,755
5620 DEBT SERVICE - -
5727 PROJECTS - - Update Water Master Plan
TOTAL 26,980 7,120
City of Anderson
Biannual Budget Fiscal Years 2023-2025
Department Budget Request
(For all materials, services, and supplies)
Department ________ T_r_a_ffi_1c_l_m...,p_a_ct_F_e_e ______ _ 113-4259 Object 2023-2024 2024-2025
Number Proposed Proposed
5400 PROFESSIONAL SERVICES 50,000 -
5420 INSURANCE AND BONDS 132 135
5530-3 ENGINEERING - -
5S40 ADMIN FEES 6,965 7,104
5721 STREET IMPROVEMENT PROJECTS - - Update Traffic Impact Fee Program 2021-2022 Gateway Drive extension PSE (approved Project} TOTAL 57,097 7,239
City of Anderson
Biannual Budget Fiscal Years 2023-2025
Department Budget Request
For all materials, services, and su lies)
Department _______ 1_5/._D_e_s_ch_u_t_es_O_ffr_a_m ..... p..__ _____ _ 115-4260 Object 2023-2024 2024-2025
Number Proposed Proposed
5xxx SALARY AND BENEFITS - -
5420 INSURANCE AND BONDS 90 92
5530-3 ENGINEERING - -
5540 ADMIN FEES 5,911 6,029
S721 PROJECTS - - Project Development
TOTAL 6,001 6,121
City of Anderson
Biannual Budget Fiscal Years 2023-2025
Department Budget Request
For all materials, services, and su lies)
Department Shastec --------------------- Object 2023-2024 2024-2025 Number Prooosed Proposed
5721.xxx Project Study /Project Report for improvements to - . 15 / Riverside Avenue interchange
**** This project is likely to be budgeted in the 2025-2026 fiscal year.
TOTAL - -
P.C. RESOLUTION NO. 24-06
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY
OF ANDERSON FINDING THE 2022-2027 FIVE-YEAR CAPITAL IMPROVEMENT PLAN IN
SUBSTANTIAL CONFORMANCE WITH THE GENERAL PLAN
WHEREAS, the planning staff has reviewed the fiscal year projections of the 2024/25 and 2025/26 Five-Year Capital Improvement Plan (CIP) and recommends that the plan be found in substantial compliance with the City of Anderson General Plan; and WHEREAS, a public hearing notice of the subject project was published in the RecordSearchlight in accordance with noticing requirements provided by Government Code 65090 on April 12, 2024; and
WHEREAS, the Planning Commission of the City of Anderson held a meeting to consider the 2022-2027, Capital Improvement Plan on April 22, 2024; and WHEREAS, the potential environmental impacts associated with the projects in the fiscal years 2024/25 and 2025/26 of the Five-Year Capital Improvement Plan will be assessed and mitigated where required in specific environmental documents prepared for each individual project at the time of implementation. Pursuant to the Planning Commission's determination and the guidelines established by the California Environmental Quality Act (CEQA) Guidelines sections 15060(c)(3) and 15378 and Public Resources Code Section 21065, this activity is not subject to CEQA because it is not a "project.".
NOW THEREFORE, BE IT RESOLVED by the Planning Commission of the City of Anderson as follows:
1. The Five-Vear Capital Improvement Plan 2022-2027 for fiscal years 2024/25 and 2025/26 is consistent with the intent and provisions of the City's General Plan; and
2. The CIP is Categorically Exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines, sections 1S060(c)(3) and 15378 and Public Resources Code Section 2106S, as this activity is not considered a "project." PASSED AND ADOPTED this 22 nd day of April 2024, by the following vote:
AYES: Commissioners Barnett, Simmons and Chair G
NOES:
ABSENT: Commissioners Hale and Hawkins
ABSTAIN:
ATTEST:
(.T= Pe~ nician
Planning Commission Secretary
Attachment A - PC Resolution No. 24-06 (Five-Year Capital Improvement Plan)
AGENDA ITEM
May 7, 2024, City Council Meeting
for Submittal By:
To:
Through:
Honorable Mayor and Members of the Anderson City Council Joey Forseth-Deshais, City Manager
From: Adam Whelen, Public Works Director
Date: May 7, 2024
lsueJECT
Senate Bill 1 Eligible Projects
I RECOMMENDATION
The Public Works Director recommends that the City Council:
Adopt a Resolution identifying roadway maintenance and rehabilitation projects in the City of Anderson that will be eligible for Senate Bill 1 funding for fiscal year 2024-2025.
jFISCAL IMPACT
Current estimates indicate that the City of Anderson will be eligible to receive approximately $267,285 in Senate Bill 1 funding. This money is earmarked for roadway maintenance and rehabilitation.
I DISCUSSION and BACKGROUND
On April 28, 2017, the Governor signed Senate Bill (SB) 1 (Beall, Chapter 5, Statutes of 2017), which is known as the Road Repair and Accountability Act of 2017. To address basic road maintenance, rehabilitation, and critical safety needs on both the state highway and local streets and road system, SB 1 increases per gallon fuel excise taxes, increases diesel ITEM 6.10 PAGE1 5/7/2024
fuel sales taxes and vehicle registration fees and provides for inflationary adjustments to tax rates in future years.
A percentage of this new Road Maintenance and Rehabilitation Account funding is being apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code Section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system.
As a condition of receiving these funds for roadway maintenance and rehabilitation the City must identify project(s) that these monies will be used for. The City has an ongoing pavement maintenance program to maintain the integrity of the streets and to prevent costly catastrophic pavement failures, so identifying projects falls in line with current practices of the City.
The project identified for SB 1 funding is: Citywide grinder dig-out project.
1. City-Wide Grinder Dig-out project may include but is not limited to; Bruce St., Stingy Lane, Silver St., Diamond St., Briggs St., First St., McMurray Dr., East St., and Oak St.
The dig-outs will be between 3" and 6" deep. Total cost of the City-Wide Grinder Dig-out project is estimated to be $400,000. This project has an estimated timeline for completion in Fall 2024.
Given the unknown funding amount, the above-identified projects may be combined or scaled back to fit the funds that the City of Anderson receives. The City is estimated to receive $318,270 in Highway Users Tax funds and $267,285 in RMRA Funds, for a total of $585,555 in fiscal year 2024-2025.
I ATTACHMENTS
1. Resolution
ITEM 6.10 PAGE2 5/7/2024
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANDERSON ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-2025 FUNDED BY
SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement; and
WHEREAS, the City, will receive an estimated $275,977 in RMRA funding in Fiscal Year 2023-2024 from SB 1; and
WHEREAS, this is the sixth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into our community's transportation priorities/the project list; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community's priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate numerous streets/roads, throughout the City this year and similar projects annually into the future; and
WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City streets and roads are in an "at-risk" condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a "good" condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Anderson, State of California, as follows:
1. The foregoing recitals are true and correct.
2. The following list of proposed projects will be funded in•part or solely with fiscal year 2024-2025 Road Maintenance and Rehabilitation Account revenues:
A. City-Wide Grinder Dig-out project may include but is not limited to; Bruce Dr., Stingy Lane, Balls Ferry Rd., Silver St., Diamond St., Briggs St., First St., Marmac Rd., McMurray Dr., East St., and Oak St. The dig-outs will be between 3" and 6" deep. Total cost of the City-Wide Grinder Dig-out project is estimated to be $400,000. Project is estimated to be complete in Fall of 2024. The estimated useful life of the project is 20 years.
PASSED AND ADOPTED by the City Council of the City of Anderson this 7th day of May 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Stan Neutze, Mayor
ATTEST:
Christy White, City Clerk
AGENDA ITEM
IMay 7, 2024, City Council Meetin~
for Submittal By:
Joe -Deshais, City Manager
To:
From:
Honorable Mayor and Members of the Anderson City Council Joey Forseth-Deshais, City Manager
Date: May 7, 2024
!SUBJECT
Bomb Team Funding Support
I RECOMMENDATION
The City Manager recommends committing $10,000 towards the joint purchase of a new bomb robot for the Shasta County Sheriffs Office.
I FISCAL IMPACT
The fiscal impact will be a one-time contribution of $10,000 from the General Fund.
I DISCUSSION and BACKGROUND
The Shasta County Sheriffs Office purchased the current bomb robot in 2008. The robot is no longer under warranty, and the total cost for a new robot is $287,515.80. The County has applied for grant funding through the Department of Homeland Security for $148,000 and is partnering with allied agencies and surrounding counties for the remainder. This equipment is best managed by the County due to it being highly specialized. The amount requested from the City of Anderson is $10,000.
[ATTACHMENT
None.
ITEM 8.3a PAGE1 5/7/2024
AGENDA ITEM
]May 7, 2024, City Council Meetin~
esented By:
th-Deshais, City Manager
To:
From:
Honorable Mayor and Members of the Anderson City Council Joey Forseth-Deshais, City Manager
Date: May 7, 2024
lsuBJECT
Approve the interim appointment of Greg Baarts to the position of Chief of Police.
I RECOMMENDATION
Adopt resolution approving Greg Baarts interim appointment as the Chief of Police for the City of Anderson pursuant to Government Code section 21221(h) and grant the City Manager authority to execute the necessary hiring documentation and contract employment agreement.
I FISCAL IMPACT
The total estimated cost for appointing retired annuitant Gregory Baarts on an interim basis would be $118,539.
I DISCUSSION and BACKGROUND
As the Council is aware, Chief Jon Poletski is set to retire on June 13, 2024. There are currently multiple vacancies throughout the department, and it is crucial to get an interim Chief to provide leadership and structure for staff.
The recruitment process for the next Chief of Police is in the beginning phases with Peckham and McKenney Executive Search Firm. It is expected that this process will take three and a half months to complete before offering employment to the next Chief of Police.
Gregory Baarts recently retired from the California Highway Patrol as Chief this past December.
He has over three decades of dedicated service in law enforcement. His expertise and leadership ITEM 8.3b PAGE1 5/7/2024
will be helpful to the success of the department during this transition. Mr. Baarts hourly pay will be $117.44 per an hour which is the equivalent to the current Anderson Police Chief position.
California Public Employees' Retirement System (CalPERS) rules limit a contracting agency's ability to employ a retired annuitant in a permanent or regular staff position without reinstatement from retirement. However, Government Code Section 21221(h) provides a limited exception to allow a governing body of a contracting agency to approve the appointment of a retiree to fill a vacant position during the recruitment process. A retiree can be appointed only once to the position, with a specified end date. The end date cannot be amended to extend the appointment term. A retiree appointed more than once would be subject to mandatory reinstatement.
I ATTACHMENT
Resolution No. 2024 -
Contract Employment Agreement - Limited Term Retired Annuitant ITEM 8.3b PAGE2 5/7/2024
INTERIM POLICE CHIEF
EMPLOYMENT AGREEMENT-LIMITED TERM RETIRED ANNUITANT
This INTERIM POLICE CHIEF EMPLOYMENT AGREEMENT-LIMITED TERM RETIRED ANNUITANT ("Agreement") is effective on the _ th day of May 2024, and is made by and between the CITY OF ANDERSON ("City"), a municipal corporation and Gregozy Baarts ("Employee"), an individual. The City and Employee may be referred to individually as a "Party" or collectively as "the Parties."
RECITALS
WHEREAS, City of Anderson ("City") desires to hire Employee as a temporary, at-will employee for a definite period of time to serve in the position of Interim Police Chief for the City of Anderson, California, which is a position that requires specialized skills, and Employee desires to perform and assume responsibility as the Interim Police Chief on a temporary basis subject to the terms and conditions set forth in this Agreement; and WHEREAS, the parties wish to have Employee perform the services of Interim Police Chief, while the City conducts its recruitment for a permanent Police Chief, and will terminate such services upon the City's selection and hiring of a permanent Police Chief; and WHEREAS, the City is actively conducting a recruitment for a permanent Police Chief; and WHEREAS, Government Code Sections 7522.56 and 21221(h) permit retired annuitants under the California Public Employees' Retirement System ("CalPERS") to be employed without reinstatement from retirement upon appointment by a public agency to fill a vacant position on an interim basis during the recruitment to permanently fill the vacant position, if approved by the City Council; and
WHEREAS, Employee has served in various law enforcement management positions, and those specialized skills are necessary to support the continuing operations of the City during the recruitment; and
WHEREAS., the City wishes to establish the terms and conditions of Employee's services to the City through this Agreement, in compliance with Government Code section 7522.56 and 21221(h).
NOWt THEREFORE, in consideration of the mutual covenants contained herein, City and Employee hereby agree as follows:
AGREEMENT
1.0 EMPLOYMENT & DUTIES
1.1 Duties. City hereby employs Employee as Interim Police Chief for the City to perform the functions and duties of the Police Chief contained in Section 2.40.030 of the City of Anderson Municipal Code, as otherwise provided by law, ordinance, or regulation, and such further lawful duties as directed by the City Council. Employee shall devote his best efforts and fulltime attention to performance of these duties.
1.2 Work Schedule. Employee's work hours under this Agreement generally will be limited to normal business hours of the City (Monday through Friday, from 8:00 a.m. to 5:00 p.m.).
Employee will be required to keep accurate time records of his hours worked and be enrolled in the myCalPERS system as a retired annuitant to ensure that he does not exceed 960 hours worked within the fiscal years that occur during the term of this Agreement. In the position of Interim Police Chief, work before or after normal business hours may be required.
Employee shall attempt to flex his hours (starting late or ending early or scheduling time off during the week), so that he does not work over 40 hours in a workweek. If Employee determines that work over 40 hours per work week is required, Employee is required to notify the City Manager, so that the matter may be reviewed as deemed necessary.
1.3 Employment Status. Employee shall serve at the will and pleasure of the City Manager and understands he is an "at-will" employee subject to summary dismissal without any right of notice or hearing, including any "Skelly" hearing. City may terminate the employment of Employee at any time, as set forth in Section 2.2 below. Employee shall not be subject to the City's Personnel System Rules and Regulations. Employee will not acquire a property interest in the position of Interim Police Chief. Employee is a temporary employee employed to perform specialized services in accordance with Government Code sections 7522.56 and 21221(h).
2.0TERM
2.1 Term. This Agreement shall become effective upon the date executed both by Employee and the City Manager. Employee shall commence the performance of his duties under this Agreement on December 31,2024 ("Commencement Date"). This Agreement shall expire as of the first of the following to occur: (i) upon the employment commencement date of a permanent Police Chief; (ii) upon Employee working 960 hours combined for any CalPERS Agencies during fiscal year 2023-2024 or 960 hours in any subsequent fiscal year; or (iii) upon termination of the Agreement by either Employee or the City as provided below.
2.2 Termination by City or Employee. The City may terminate this Agreement at any time with or without cause and with or without notice. At the time of termination, Employee shall not be entitled to any pay or benefits, except that which is owed for those hours already worked. Additionally, Employee may terminate this Agreement at any time with or without cause, provided, however he shall reasonably provide the City with at least two (2) weeks' advance written notice prior to the effective date of termination, if practicable, unless a shorter period is acceptable to the City.
2.3 Transfer of Responsibilities. After Notice of Resignation or Termination, Employee shall cooperate with the City, as requested by the City, to affect a transition of Employee's responsibilities and duties and to ensure that the City is aware of all matters being handled by Employee.
2.4 No Reappointment or Extension of Term. In accordance with state law and the requirements of the PERL, Employee may only be appointed to this position one time (single appointment).
2.5 No Severance Pay. Upon termination, Employee shall not be entitled to severance pay, payment of any benefits, or any other form of compensation, and Employee expressly waives any and all rights with respect to severance pay.
3.0 COMPENSATION AND REIMBURSEMENT
3.1 Compensation and Compensation Cap. For the services rendered pursuant to this Agreement, City agrees to pay Employee as employee's sole compensation, the amount of $ 117.44 per hour, which amount is in conformance with the requirements of Government Code Section 7522.56(d). Because Employee is paid on an hourly basis, and in accordance with the FLSA, if Employee works over 40 hours per workweek, Employee will be paid for additional hours at the legally required overtime rate.
3.2 Social Security and Medicare. Employee shall pay his own required Social Security and Medicare contributions.
3.3 Deferred Compensation. If allowed by law, Employee will be authorized to voluntarily participate in Employer's 457(b) supplemental retirement savings plan, provided, however, that Employer shall not make any contributions thereto.
3.4 No Other Benefits. Employee shall not receive any benefits, incentives, compensation in lieu of benefits, or any other forms of compensation.
3.5 Reimbursable Expenses. Employee shall not be entitled to reimbursement for costs or expenses incurred in the performance of Employee's duties under this Agreement, unless said costs and expenses have received prior approval by the City Manager and are supported by written documentation in accordance with the established polices and customary practices of the City.
3.6 Automobile Allowance. City shall provide Employee with a vehicle for Employee's business use, commuting to and from home, and for de minimis personal use on the way to or from performance of his regular employment duties. City shall pay for fuel (for business use and de minimis personal use only), maintenance, and insurance costs of said vehicle.
Employee shall be responsible for compliance with all tax laws applicable to his de minimis personal use of said vehicle.
4.0 CONDITIONS OF EMPLOYEE'S SERVICES AND ACKNOWLEDGMENT OF NO BENEFITS
4.1 Conflicts Prohibited. During the term of this Agreement, Employee shall not engage in any business or transaction or maintain a financial interest which conflicts, or reasonably might be expected to conflict, with the proper discharge of Employee's duties under this Agreement. Employee shall comply with all requirements oflaw, including but not limited to, Sections 87100 et seq., Section 1090 and Section 1125 of the Government Code, and all other similar statutory and administrative rules.
4.2 Provision of Benefits Prohibited. Employee is a CalPERS retiree and will thus not be enrolled in CalPERS, other than as a retired annuitant solely for administrative recording keeping purposes (Employee will remain in retired status) and will report both the hours worked by Employee and pay pursuant to this Agreement. Employee understands and acknowledges that Government Code Section 21221(h) provides that a retired annuitant appointed to a vacant position pursuant to this subdivision shall not receive any benefits, incentives, compensation in lieu of benefits, or any other forms of compensation in addition to the hourly rate of compensation. Therefore, Employee will receive only the hourly wages described above, unless otherwise required by applicable law.
5.0 ANNUITANT'S REPRESENTATIONS AND WARRANTIES
5.1 Employee warrants that he has been retired for service from state service, as defined in the Public Employees' Retirement Law, for not more 180 days and that he therefore is eligible to be employed as a retired annuitant by the City only if the City Council passes a resolution, and this employment is contingent on that resolution being approved.
5.2 Employee represents that he is currently not employed by any other Cal PERS employer.
6.0 BONDS AND INDEMNIFICATION
6.1 Indemnification. For the purposes of indemnification and defense of legal actions, Employee shall be considered an employee of the City and entitled to the same rights and subject to the same obligations as are provided for all other employees of the City, as required by the Government Code. Accordingly, to the extent mandated by the Government Code, the City shall defend, hold harmless, and indemnify Employee against any tort, professional liability, claim or demand, or other legal action arising out of an alleged act or omission occurring within the course and scope of Employee's services under this Agreement, subject to the exceptions and exclusions provided by law.
6.2 Bonds. City shall bear the full cost of any fidelity or other bonds, which may be required in the performance of Employee's services under this Agreement.
7.0 NOTICES
Any notice required or permitted by this Agreement shall be in writing and shall be personally served or shall be sufficiently given when served upon the other party as sent by United States Postal Service, postage prepaid and addressed as follows:
To City:
City Manager
City of Anderson
To Employee:
1887 Howard Street
Anderson, CA 96007
Notices shall be deemed given as of the date of personal service or upon the date of deposit in the course of transmission with the United States Postal Service.
8.0 GENERAL PROVISIONS
8.1 Entire Agreement. This Agreement represents the entire agreement between the parties and supersedes any and all other agreements, either oral or in writing, between the parties with respect to Employee's employment by City and contains all of the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by either party, or anyone acting on behalf of either party, which are not embodied herein, and that no other agreement, statement or promises not contained in this Agreement shall be valid or binding upon either party.
8.2 Assignment. This Agreement is not assignable by either the City or Employee.
8.3 Severability. In the event any provision of this Agreement is finally held or determined to be illegal or void by a court having jurisdiction over the Parties, the remainder of this Agreement shall remain in full force and effect unless the parts found to be illegal or void are wholly inseparable from the remaining portions of this Agreement.
8.4 Effect of Waiver. The failure of either party to insist on strict compliance with any of the terms, covenants, or conditions of this Agreement by the other party shall not be deemed a waiver of that term, covenant, or condition, nor shall any waiver or relinquishment of any right or power at any one time or times be deemed a waiver or relinquishment of that right or power for all or any other times.
8.5 Governing Law and Jurisdiction. This Agreement shall be governed by and construed in accordance with the laws of the State of California, which are in full force and effect as of the date of execution. Any action to interpret or enforce the terms of this Agreement shall be held exclusively in a state court in Shasta County, California. Employee expressly waives any right to remove any such action from Shasta County.
8.6 Effective Date. This Agreement shall become effective ____ _, provided that by such date it has been approved by the City Council and signed by Employee and the City Manager.
8.7 Effect of Agreement on Employee's CalPERS Retirement Benefits. City and Employee make this Agreement in compliance with applicable law for the hiring of a retired annuitant without reinstatement from retirement. However, the ultimate determination of this matters rests with CalPERS, and as such the City makes no representation on the impact, if any, this Agreement shall or may have upon his CalPERS retirement benefits, status, duties, and/or obligations. Employee acknowledges that in entering into this Agreement, he has not relied upon any such representations (none of which being in existence) in assessing the Cal PERS- related impact of his employment. Therefore, Employee releases the City from any and all related claims or liabilities that may arise in connection with his employment pursuant to this Agreement.
8.8 Interpretation. This Agreement shall not be construed against the party or its representatives who drafted it or who drafted any portion thereof.
8.9 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound.
8.10 Independent Legal Advice. City and Employee represent and warrant to each other that each has received legal advice from independent and separate legal counsel with respect to the legal effect of this Agreement, or have voluntarily chosen not to consult legal counsel, and, City and Employee further represent and warrant that each has carefully reviewed this entire Agreement and that each and every term thereof is understood and that the terms of this Agreement are contractual and not a mere recital.
IN WITNESS WHEREOF, the City of Anderson has caused this Agreement to be signed and executed on its behalf by its City Manager, and duly attested by its officers thereunto duly authorized, and Employee has signed and executed this Agreement, all in triplicate.
CITY OF ANDERSON
Dated: ________ _
ATTEST: _______ _
Christy White, City Clerk
APPROVED AS TO FORM:
Collin Bogener, City Attorney
EMPLOYEE
Joey Forseth-Deshais
City Manager
Dated: _________ Signed: ________ _
Gregory Baarts