CITY COUNCIL AGENDA
October 6, 2026
REGULAR SESSION - 5;30 P,M,
CLOSED SESSION FOLLOWING
ANDERSON CITY HALL
1887 Howard Street
PARTICIPATION BY PUBLIC IN MEETING
Please review the Agenda to determine if the subject you wish to discuss is scheduled for Council consideration. If it is on the Agenda, you will have an opportunity when that matter comes up for discussion to briefly address the Council.
If the subject is not on tonight's Agenda, please complete an Agenda Reguest Form (on Clerk's table) and present it to the City Council Clerk. You will have the opportunity to speak on the subject under Item 5.2. However, if the item is not on the Agenda, each speaker will be limited to one three (3) minute opportunity to speak, unless the City Council makes an exception due to special circumstances.
The Brown Act prohibits the Council from taking action on any item not placed on the printed Agenda in most cases.
The Brown Act requires any non-confidential documents or writings distributed to a majority of the City Council less than 72 hours before a regular meeting will be made available to members of the public at the same time they are distributed.
In compliance with the Americans with Disabilities Act, the City of Anderson will make available to members of the public any special assistance necessary to participate in this meeting. The public should contact the City Clerk's office (378-6646) to make such a request. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
This is an Equal Opportunity Program. Discrimination is prohibited by Federal Law.
Complaints of discrimination may be flied with the Secretary of Agriculture, Washington, D.C. 20250.
1 City Council Meeting
October 6, 2026
1.0 ROLL CALL - COUNCIL:
REGULAR SESSION- 5;30 P,M,
Councilmember Hale
Councilmember Baugh
Councilmember Gallagher
Vice-Mayor Simmons
Mayor Gallier
2.0 INVOCATION - Nick Braito, Neighborhood Church of Anderson/Cottonwood, will give the invocation.
3.0 PLEDGE OF ALLEGIANCE - Vice Mayor Bonnie Simmons.
4.0 RECOGNITION - Council will recognize Tree of Life Charter School 8th grader Joel Robertson for being selected for the International Honors Band and performing at Carnegie Hall.
4.3 PRESENTATIONS - Children's Legacy Center Chief Executive Officer Kimberly Johnson will give an informational presentation on the Children's Legacy Center.
5.2 PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - This is the time to address public comments by any member of the public to the Council regarding an item not on the agenda. Each comment must be limited to 3 minutes or less and on an item within the City's subject matter jurisdiction. The Brown Act does not permit any action or discussion on items not listed on the agenda. Are there any public comments?
CONSENT AGENDA
6.0 CONSENT AGENDA - Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any member of the public, staff or City Council may request that an item be removed from the Consent Agenda for separate discussion. Are there any requests to remove any items from the Consent Agenda?
6.1 MINUTES -Approve the minutes of the regular meeting of September 15, 2026.
6.2 WARRANTS -Receive and file warrant 38342 to 38371 in the amount of $52,451.74; Receive and file ACH in the amount of $58,991.16; Receive and file warrant 38372 to 38402 in the amount of $176,883.14; Receive and file Gross Payroll in the amount of $306,652.56; Receive and file warrant 38403 to 38489 in the amount of $333,029.64; Receive and file ACH in the amount of $58,757.15.
6.10 PUBLIC WORKS - Letter of Support for Shasta Regional Transportation Agency (SRTA) 2 City Council Meeting
October 6, 2026
END OF CONSENT CALENDAR
6.11 ITEMS (IF ANY) REMOVED FROM THE CONSENT CALENDAR - Items removed from the Consent A9enda for discussion will be treated as Regular A9enda items and any member of the public may request to address the Council on any such item as it comes up for discussion. Please provide your name and limit your remarks to 3 minutes or less.
REGULAR AGENDA
8.0 REGULAR AGENDA - Regular Agenda Items will be discussed individually and in order.
8.1 Any member of the public may request to address the Council on an item as it comes up for discussion. Please provide your name and limit your remarks to 3 minutes or less.
CITY COUNCIL
DISCUSSION OF COUNCIL QUESTIONS REGARDING FLOCK SAFETY AUTOMATED
LICENSE PLATE READER (ALPR) CAMERAS
RECOMMENDED ACTION:
1. Receive a staff report;
2. Receive public comments;
3. Discuss what questions and information Council would like to have answered on ALPR Cameras during a presentation by the Anderson Police Department at a future meeting.
PUBLIC WORKS
8.9 2027 GENERAL PLAN AUDIT - APPROVE A PROFESSIONAL SERVICES AGREEMENT
WITH PLACEWORKS TO PERFORM A GENERAL PLAN AUDIT
RECOMMENDED ACTION;
1. Receive a staff report;
2. Receive public comments;
3. Authorize the City Manager to execute a Professional Services Agreement with PlaceWorks to perform a General Plan Audit in preparation for the 2027 General Plan Update.
10.0 STAFF REPORTS - City Manager Joey Forseth-Deshais will give an update on the Commission on Aging recruitment.
11.0 COUNCIL REPORTS /COMMENTS - City Councilmembers will report on attendance at conferences/meetings reimbursed at City expense (Requirement of Assembly Bi/11234.) 3 City Council Meeting
October 6, 2026
Page4
12.0 Public Comment on Closed Session ltem(s); Anyone in the audience who wants to address the City Council on a subject which is listed under the Closed Session agenda is now invited to come to the podium. Please provide your name and the subject you wish to discuss. Please limit your remarks to 3 minutes or less.
The City Council will convene to Closed Session.
CLOSED SESSION
C.S.1 CONFERENCE WITH LABOR NEGOTIATORS (§54957,6)
* Agency designated representatives: City Manager Joey Forseth-Deshais * Employee organization: APOA
c.s.2 CONFERENCE WITH LABOR NEGOTIATORS (§54957,6) * Unrepresented employee: City Manager- Contract negotiations C.S.3 CONFERENCE WITH REAL PROPERTY NEGOTIATIONS (§ 54956,8) * Property: 1699 CA-273, Anderson, California 96007
* Agency Negotiator: City Manager
* Negotiating Parties: Shasta Cascade Educational Foundation * Under Negotiation: Status of Tenancy /Sale of Property The City Council will reconvene to Q.pen session.
13.0 CLOSED SESSION ANNOUNCEMENT: The Mayor will announce the results of the Closed Session.
14.0 ADJOURN· The City Council willacfiourn to October 20. 2026. 4 ANDERSON CITY COUNCIL MINUTES
Regular Meeting
September 15t 2026
REGULAR SESSION
The regular session was called to order at 5:30 p.m.
ROLL CALL
Councilmembers present: Councilmember Hale
Councilmember Baugh
Councilmember Gallagher
Vice-Mayor Simmons
Mayor Gallier
DRAFT
Also present: City Manager Joey Forseth-Deshais, City Attorney Collin Bogener, Police Chief Oliver Collins, Public Works Director Adam Whelen, Finance Director Cindy Wheeler and City Clerk Christy White.
INVOCATION
Pastor Mark Lugg, Bowman Community Church, gave the invocation.
PLEDGE QF ALLEGIANCE
Mayor Dan Gallier led the Pledge of Allegiance.
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
Many comments received in opposition of the proposed crematory.
Many comments received in opposition of ALPR cameras and requests for the topic to be agendized.
CONSENT AGENDA
By motion made, second (Hale/Baugh) and carried by a 5-0 vote, Council took the following action.
Approved the minutes of the regular meeting of September 1, 2026.
Received and filed warrant 38212 to 38277 in the amount of $161,366.39; Received and filed ACH in the amount of $144,398.91; Received and filed warrant 38278 to 38341 in the amount of $184,902.56; Received and filed ACH in the amount of $58,553.96; Received and filed Gross Payroll in the amount of $288,758.38.
ITEMhl 10/6/2026
5 City Council Meeting
October 6, 2026
Adopted Ordinance No. 880 (second reading) amending Chapter 2.48 of the Anderson Municipal Code to update the process for Planning Commissioner Nominations, as introduced on September 1, 2026 (first reading).
Received Monthly Cash Balances.
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmembers Gallagher, Hale, Baugh, Simmons and Mayor Gallier.
None.
None.
None.
Jon, Teen Center Programs Manager, gave an update on current activities.
REGULAR AGENDA
CITY COUNCIL
LETTER OF SUPPORT TO RESCIND THE 2001 ROADLESS AREA CONSERVATION RULE Council member Darin Hale spoke to Council regarding and asking for support in sending a letter rescinding the Roadless Area Conservation Rule.
By motion made, second (Hale/Simmons) and carried by a 5-0 vote, Council voted to authorize the sending of a letter of support to rescind the Roadless Area Conservation Rule.
Vote: AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmembers Hale, Simmons, Baugh, Gallagher and Mayor Gallier.
None.
None.
None.
CITY MANAGER
ROAD CLOSURES ASSOCIATED WITH THE ACED FALL BLOCK PARTY ONE. CENTER STREET
City Manager Joey Forseth-Deshais gave a staff report and answered questions from Council.
By motion made, second (Gallagher/Hale) and carried by a 5-0 vote, Council voted to adopt Resolution No 26-42 authorizing the approval of this one-day city road closure linked to the Anderson Community and Economic Development (ACED) Fall Block Party activities.
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmembers Gallagher, Hale, Baugh, Simmons and Mayor Gallier.
None.
None.
None.
6 City Council Meeting
October 6, 2026
SENIOR SEWER REBATE PROGRAM AMENDMENT AND UPDATE
City Manager Joey Forseth-Deshais gave a staff report and answered questions from Council.
By motion made, second (Simmons/Gallagher) and carried by a 5-0 vote, Council voted to adopt Resolution No 26-43 amending the Senior Sewer Rebate Program.
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmembers Simmons, Gallagher, Hale, Baugh and Mayor Gallier.
None.
None.
None.
PUBLIC WORKS
HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) CYCLE 13 GRANT APPLICATION Public Works Director Adam Whelen gave a staff report and answered questions from Council.
By motion made, second (Baugh/Gallagher) and carried by a 5-0 vote, Council voted to authorize the submission of an application for the California Department of Transportation Highway Safety Improvement Program Cycle 13 grant.
Yfil: AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmembers Baugh, Gallagher, Simmons, Hale and Mayor Gallier.
None.
None.
None.
COUNCIL REPORTS/COMMENTS
Councilmembers used this time to report on meetings and activities they participated in and to announce upcoming events.
Mayor Gallier asked to agendize discussing the specific questions on Flock cameras that they would like to have answered.
By motion made, second (Gallier/Hale) and carried by a 5-0 vote, Council voted to bring back the topic of Flock cameras to create questions to be answered at a future meeting.
Yfil: AYES:
NOES:
ABSTAIN:
ABSENT:
Mayor Gallier, Hale, Simmons, Baugh, Gallagher.
None.
None.
None.
Councilmember Hale made a motion, seconded (Hale/Gallagher) to have all of the pertinent information regarding Flock cameras including current contract, terms and conditions, 7 City Council Meeting
October 6, 2026
privacy policy, and logs attached to the staff report when discussing creating questions on Flock cameras for staff.
Yo..te.: AYES: Councilmembers Hale, Gallagher, Simmons, Baugh and Mayor Gallier.
NOES: None.
ABSTAIN: None.
ABSENT: None.
Council member Hale made a motion to bring back the Council procedures at a future agenda, no second was received.
Public Comment on Closed Session ltem(s):
Shasta Watch Dog spoke regarding closed session item being brought before the public.
Other comments received regarding making things available to the public and Council procedures and equality.
7:02 p.m. The City council convened to Closed Session,
CLOSED SESSION
C.S.1 CONFERENCE WITH LABOR NEGOTIATORS (54957,6) * Agency designated representatives: City Manager Joey Forseth-Deshais * Employee organization: APOA
C.S.2 PUBLIC EMPLOYEE PERFORMANCE EVALUTION
(Gov't. Code Section 54957)
Title: City Manager
C.S.3 PUBLIC EMPLOYEE PERFORMANCE EVALUTION
(Gov't. Code Section 54957)
Title: Police Chief
7:46 p.m. The City Council reconvened to Open Session,
No reportable action.
ADJOURNMENT
7:46 p.m.: The City Council adjourned to October 6. 2026.
Dan Gallier, Mayor
ATTEST:
Christy White, City Clerk
8 AGENDA ITEM
!October 6, 2026 City Council Meeting
d for Submittal By:
Deshais, City Manager
ted By:
To:
Through:
Honorable Mayor and Members of the Anderson City Council Joey Forseth-Deshais, City Manager
From: Cindy Wheeler, Finance Director /Treasurer
Date: October 6, 2026
I SUBJECT
Receive and File Weekly Warrant Registers.
I RECOMMENDATION
Receive and file warrant 38342 to 38371 in the amount of $52,451.74; Receive and file ACH in the amount of $58,991.16; Receive and file warrant 38372 to 38402 in the amount of $176,883.14; Receive and file Gross Payroll in the amount of $306,652.56; Receive and file warrant 38403 to 38489 in the amount of $333,029.64; Receive and file ACH in the amount of $58,757.15
I ATTACHMENT
Warrant Registers.
ITEM 6.2 PAGE1 10/6/2026
9 CHECK REGISTER
NAME CHECK CHECK CHECK
VENDOR DESCRIPTION DATE NUMBER AMOUNT
000048 AAMIGO IRRIGATION SUPPLY
SUPPLIES 9/11/2026 038342 39.04
000615 AT&T CALN ET
PHONE CHARGES 9/11/2026 038343 64.44
000945 BEACON FIRE ALARM & SECURITY I
PROFESSIONAL SERVICES 9/11/2026 038344 195.00
002142 CINTAS FIRST AID & SAFETY
SUPPLIES 9/11/2026 038345 268.22
002165 CITY OF REDDING
LIBRARY CONTRIBUTION 9/11/2026 038346 4,212.25
012731 CLIFTONLARSONALLEN LLP
PROFESSIONAL SERVICES 9/11/2026 038347 8,040.00
002561 CRAFCO, INC.
SUPPLIES 9/11/2026 038348 368.51
002634 CROWN MOTORS
PARTS 9/11/2026 038349 1,212.71
003590 FASTENERS INC.
SUPPLIES 9/11/2026 038350 205.22
003856 RANDY FRENCH
CLEANING DEPOSIT REFUND 9/11/2026 038351 350.00
012746 SABRINA HUNTER
KEY DEPOSIT REFUND 9/11/2026 038352 10.00
005076 IBM CORPORATION
PROFESSIONAL SERVICES 9/11/2026 038353 99.00
005163 IWORQ
SOFTWARE MANAGEMENT 26-27 9/11/2026 038354 3,135.00
10 NAME CHECK CHECK CHECK
VENDOR DESCRIPTION DATE NUMBER AMOUNT
005445 K & S STAFFING SOLUTIONS, INC.
PROFESSIONAL SERVICES 9/11/2026 038355 1,808.16
006153 LOUCKS LANDSCAPE SUPPLY
MATERIALS 9/11/2026 038356 403.21
006166 LOWE'S
SUPPLIES 9/11/2026 038357 140.06
011792 M ISSI O NSQ UARE·302204
PLAN #302204 PE 08/28/26 9/11/2026 038358 4,840.00
007118 MUTUAL OF OMAHA
INSURANCE PREMIUM- SEPT 26 9/11/2026 038359 2,044.40
007443 NUTRIEN AG SOLUTIONS
SUPPLIES 9/11/2026 038360 563.06
007608 OZZIE'S BMW MOTORCYCLES
PROFESSIONAL SVCS & PARTS 9/11/2026 038361 1,347.77
007630 PACIFIC GAS & ELECTRIC
UTILITIES 9/11/2026 038362 771.99
012245 POINT & PAY LLC
PROFESSIONAL SERVICES 9/11/2026 038363 10.00
009357 SHARPS SOLUTIONS, LLC
PROFESSIONAL SERVICES 9/11/2026 038364 81.60
012311 BONNIE SIMMONS
HEALTH INS. REIMBURSEMENT 9/11/2026 038365 628.00
012734 SNOW MOUNTAIN SPRING WATER INC
DRINKING WATER 9/11/2026 038366 279.00
010384 THE FLAG CENTER
SUPPLIES 9/11/2026 038367 451.85
010756 USA BLUEBOOK
SUPPLIES 9/11/2026 038368 1,764.27
Page2
11 NAME CHECK CHECK CHECK
VENDOR DESCRIPTION DATE NUMBER AMOUNT
010918 VIRTUAL PROJECT MANAGER
PROFESSIONAL SERVICES 9/11/2026 038369 1,250.00
012745 BECKEY WILSON
CLEANING DEPOSIT REFUND 9/11/2026 038370 350.00
011560 XYLEM WATER SOLUTIONS USA, INC
PARTS 9/11/2026 038371 6,192 .62
004592 HAVEN HUMANE SOCIETY
ANIMAL REGULATION SERVICES 9/14/2026 ACH 10,221.36
012017 PRESYNCED PRODUCTIONS
PROFESSIONAL SERVICES 9/14/2026 ACH 1,105.00
09/10/26 ACH PERS $58,991.16 52,451.74
FOR PAYROLL ENDING 08/28/26
Cf /2Ctlz+
Oate
Page3
12 CHECK REGISTER
NAME CHECK CHECK CHECK
VENDOR DESCRIPTION DATE NUMBER AMOUNT
003452 ENTERPRISE FM TRUST
VEHICLE LEASES 9/18/2026 ACH 14,801.73
004248 WW GRAINGER INC
SUPPLIES 9/18/2026 ACH 639.99
012743 PORAC RETIREE MEDICAL TRUST
WITHHOLDING FOR P/R 09/11/26 9/18/2026 ACH 900.00
000083 ACE HARDWARE
SUPPUES-JOB#5 9/18/2026 038372 1,999.57
000323 AMERICAN FIDELITY ASSURANCE CO
CAFETERIA 125 PIE 8/28/26 9/18/2026 038373 547.68
000922 SUSAN BAUGH
HEALTH INS. REIMBURSEMENT 9/18/2026 038374 202.90
001536 BULLERT INDUSTRIAL ELEC, INC.
PROFESSIONAL SERVICES 9/18/2026 038375 260.50
002392 CONSOLIDATED ELECTRICAL DIST.
SUPPLIES 9/18/2026 038376 1,592.53
002561 CRAFCO, INC.
SUPPLIES 9/18/2026 038377 237.05
002973 DEPT OF JUSTICE
FINGERPRINT APPLICATION 9/18/2026 038378 15.00
003590 FASTENERS INC.
SUPPLIES 9/18/2026 038379 54.21
003618 FERGUSON WATERWORKS #1423
SUPPLIES 9/18/2026 038380 11,177.06
012070 FIVE COUNTIES CLC
KEY DEPOSIT REFUND 9/18/2026 038381 10.00
13 4'
NAME CHECK CHECK CHECK
VENDOR DESCRIPTION DATE NUMBER AMOUNT
011814 DAN GALLIER
HEALTH INS. REIMBURSEMENT 9/18/2026 038382 1,199.00
004205 GOODYEAR COMMERCIAL TIRE
PROFESSIONAL SVCS & PARTS 9/18/2026 038383 693.95
009321 HOPE SETH CONSULTING
PROFESSIONAL SERVICES 9/18/2026 038384 2,450.00
005445 K & S STAFFING SOLUTIONS, INC.
PROFESSIONAL SERVICES 9/18/2026 038385 1,868.00
006153 LOUCKS LANDSCAPE SUPPLY
MATERIALS 9/18/2026 038386 740.03
012277 NAPA AUTO PARTS
PARTS 9/18/2026 038387 2,415.15
007342 NORCAL RENTALS & SALES
EQUIPMENT RENTAL 9/18/2026 038388 662.66
007381 NORTH VALLEY DISTRIBUTING
SUPPLIES 9/18/2026 038389 158.71
007493 ODP BUSINESS SOLUTIONS, LLC
OFFICE SUPPLIES 9/18/2026 038390 95.73
012370 OLDCASTLEINFRASTRUCTUREINC
SUPPLIES 9/18/2026 038391 230.59
007630 PACIFIC GAS & ELECTRIC
UTILITIES 9/18/2026 038392 104,762.20
007750 PAYLESS BUILDING SUPPLY
MATERIALS 9/18/2026 038393 211.81
007967 PLATT
SUPPLIES 9/18/2026 038394 103.53
012016 SISKIYOU OPPORTUNITY CENTER
JANITORIAL SERVICES 9/18/2026 038395 1,871.44
Page2
14 NAME CHECK CHECK CHECK
VENDOR DESCRIPTION DATE NUMBER AMOUNT
009791 SMOGMASTERS II
PROFESSIONAL SERVICES 9/18/2026 038396 41.75
010075 STIMPEL WIEBELHAUS ASSOCIATES,
MATERIALS 9/18/2026 038397 3,431.29
010747 US BANK CORP PYMT SYSTEMS
SUPPLIES,TRV,TRAINING & EQPMNT 9/18/2026 038398 20,748.05 VOID CHECK 9/18/2026 038399
VOID CHECK 9/18/2026 038400
010873 VERITONE
CONTRACT APPLICATION: 25 USERS 9/18/2026 038401 2,500.00 011064 WM CORPORATE SERVICES, INC
DUMP FEES 9/18/2026 038402 261.03
09/17/26 GROSS PAY $306,652.56 176,883.14
FOR PAYROLL ENDING 09/11/26
2)1griature
Page3
15 CHECK REGISTER
NAME CHECK CHECK CHECK
VENDOR DESCRIPTION DATE NUMBER AMOUNT
004248 WW GRAINGER INC
SUPPLIES 9/25/2026 ACH 231.90
004592 HAVEN HUMANE SOCIETY
PROFESSIONAL SERVICES 9/25/2026 ACH 634.74
012753 THE HUNTINGTON NATIONAL BANK
PROFESSIONAL SERVICES 9/25/ 2026 ACH 88,000.00
1 BAKER, TARA & BRYAN
US REFUND 9/ 25/2026 038403 12.07
1 HAMMONDS, JUSTUS
US REFUND 9/25/2026 038404 12.07
1 HARRAL,ZAC
US REFUND 9/25/ 2026 038405 12.07
l HEADRICK, AUSTIN
US REFUND 9/25/ 2026 038406 12.07
1 IGLESIA DE JESUCRIST
US REFUND 9/25/ 2026 038407 12.07
1 REED, ROSE
US REFUND 9/25/ 2026 038408 12.07
1 SAILLARD, JEAN-LUC
US REFUND 9/25/2026 038409 12.07
1 SANCHEZ, AARON
US REFUND 9/25/2026 038410 12.07
1 ZERULL, TOM
US REFUND 9/25/2026 038411 12.07
000017 49ER WATER SERVICES
PROFESSIONAL SERVICES 9/25/2026 038412 1,300.00
16 NAME CHECK CHECK CHECK
VENDOR DESCRIPTION DATE NUMBER AMOUNT
000048 MMIGO IRRIGATION SUPPLY
SUPPLIES 9/25/2026 038413 12.81
012102 ACCO ENGINEERED SYSTEMS
PROFESSIONAL SERVICES 9/25/2026 038414 995.00
011765 AGILE OCCUPATIONAL MEDICINE, P
PROFESSIONAL SERVICES 9/25/2026 038415 215.00
000252 ANGELO ALLEGRETTO
KEY DEPOSIT REFUND 9/25/2026 038416 10.00
000322 AMERICAN FIDELITY ASSURANCE
INSURANCE PREMIUM-OCT 25 9/25/2026 038417 1,240.26
000322 AMERICAN FIDELITY ASSURANCE
INSURANCE PERM I UM-SEPT 26 9/25/2026 038418 3,579.16
000609 AT&T
PHONE CHARGES 9/25/2026 038419 96.29
000615 AT&T CALNET
PHONE CHARGES 9/25/2026 038420 165.42
000700 BADGER METER, INC.
EQUIPMENT 9/25/2026 038421 328.59
000722 SCOTT BAILEY
PER DIEM-TRAINING 9/25/2026 038422 271.00
000945 BEACON FIRE ALARM & SECURITY I
PROFESSIONAL SERVICES 9/25/2026 038423 262.50
012750 BENEFICIAL INSECTARY
KEY DEPOSIT REFUND 9/25/2026 038424 10.00
011945 SUMMER BENFER
KEY DEPOSIT REFUND 9/25/2026 038425 10.00
012747 SHERRIE BIANCHI
CLEANING DEPOSIT REFUND 9/25/2026 038426 350.00
17 NAME CHECK CHECK CHECK
VENDOR DESCRIPTION DATE NUMBER AMOUNT
001133 BIG VALLEY SANITATION
EQUIPMENT RENTAL 9/25/2026 038427 575.00
001750 CALIFORNIA SAFETY CO.
PROFESSIONAL SERVICES 9/25/2026 038428 2,035.00
001881 CARREL'S OFFICE MACHINES
MONTHLY LEASE 9/25/2026 038429 214.51
002047 CHARTER COMMUNICATIONS
INTERNET SERVICES 9/25/2026 038430 3,190.86
002158 CITY OF ANDERSON
UTILITIES 9/25/2026 038431 4,115.64
002165 CITY OF REDDING
IPSS AGREEMENT FY 2026-2027 9/25/2026 038432 106,976.30 002199 CLARK PEST CONTROL OF STOCKTON
PROFESSIONAL SERVICES 9/25/2026 038433 776.00
VOID CHECK 9/25/2026 038434
012731 CLIFTONLARSONALLEN LLP
PROFESSIONAL SERVICES 9/25/2026 038435 4,725.00
002592 CRESCO EQUIPMENT RENTALS
PARTS 9/25/2026 038436 91.14
002973 DEPT OF JUSTICE
FINGERPRINT APPLICATIONS 9/25/2026 038437 64.00
012754 EXP COMMERCIAL OF CALIFORNIA,
PROFESSIONAL SERVICES 9/25/2026 038438 1,500.00
003590 FASTENERS INC.
SUPPLIES 9/25/2026 038439 55.92
003667 FILTRATION TECHNOLOGY
SUPPLIES 9/25/2026 038440 6,492.65
Page3
18 NAME CHECK CHECK CHECK
VENDOR DESCRIPTION DATE NUMBER AMOUNT
003713 THE FLAG CENTER
SUPPLIES 9/25/2026 038441 829.52
011814 DAN GALLIER
HEALTH INS. REIMBURSEMENT 9/25/2026 038442 1,199.00
004028 GAYNOR TELESYSTEMS, INC.
SUBSCRIPTION 9/25/2026 038443 1,164.81
004040 GENERAL TEAMSTERS #137
DUES FOR MONTH OF SEPT-26 9/25/2026 038444 2,382.00
012522 DUSTIN HALE
KEY DEPOSIT REFUND 9/25/2026 038445 10.00
012751 SHAR HARRIS
PARK RENTAL REFUND 9/25/2026 038446 70.00
012749 KATHERINE HUTCHINSON
PARK RENTAL REFUND 9/25/2026 038447 95.00
005169 J & T CONSULTING, INC.
PROFESSIONAL SERVICES 9/25/2026 038448 830.00
005445 K & S STAFFING SOLUTIONS, INC.
PROFESSIONAL SERVICES 9/25/2026 038449 784.16
005640 KIWANIS CLUB OF ANDERSON
MEMBERSHIP DUES-FORSETH 9/25/2026 038450 200.00
011716 RYAN KWIATKOWSKI
PER DIEM-TRAINING 9/25/2026 038451 36.00
005839 LANGUAGE LINE SERVICES
PROFESSIONAL SERVICES 9/25/2026 038452 25.38
006026 LIDDELL CONST. SUPPLY INC.
SUPPLIES 9/25/2026 038453 765.83
006153 LOUCKS LANDSCAPE SUPPLY
TRAINING-PARKS & REC 9/25/2026 038454 654.00
Page4
19 NAME CHECK CHECK CHECK
VENDOR DESCRIPTION DATE NUMBER AMOUNT
006229 LYRO PRINTING
PROFESSIONAL SERVICES 9/25/2026 038455 850.73
006891 MISSION LINEN SUPPLY
PROFESSIONAL SERVICES 9/25/2026 038456 1,815.73
011792 MISSIONSQUARE-302204
PLAN #302204 PE 09/11/26 9/25/2026 038457 4,840.00
012752 NOR CAL NATIONALS
FIELD DEPOSIT REFUND 9/25/2026 038458 100.00
007477 OBSIDIAN IT
PROFESSIONAL SERVICES 9/25/2026 038459 13,152.26
007585 OUTDOOR CREATIONS.INC.
COMMUNITY BENCH PROGRAM 9/25/2026 038460 1,513.89
007618 PACE SUPPLY CORP.
SUPPLIES 9/25/2026 038461 2,019.20
007630 PACIFIC GAS & ELECTRIC
UTILITIES 9/25/2026 038462 3,989.53
007750 PAYLESS BUILDING SUPPLY
MATERIALS 9/25/2026 038463 711.55
007786 PEERLESS BUILDING MAINTENANCE
PROFESSIONAL SERVICES 9/25/2026 038464 1,930.00
008181 QUADIENT FINANCE USA, INC.
METERED POSTAGE 9/25/2026 038465 5,124.62
008182 QUADIENT LEASING, INC.
QUARTERLY LEASE 9/25/2026 038466 1,509.85
011940 QUICK QUACK CAR WASH
CAR WASHES 9/25/2026 038467 650.66
012143 R3 CONSUL TING GROUP INC.
PROFESSIONAL SERVICES 9/25/2026 038468 4,460.00
20 NAME CHECK CHECK CHECK
VENDOR DESCRIPTION DATE NUMBER AMOUNT
012699 DIEGO RAMIREZ
CLEANING DEPOSIT REFUND 9/25/2026 038469 350.00
012748 KAILENE RAYGOZA
KEY DEPOSIT REFUND 9/25/2026 038470 10.00
008661 RIVER CITY COMPLIANCE
PROFESSIONAL SERVICES 9/25/2026 038471 192.00
009012 LAI SAELEE
PARK RENTAL REFUND 9/25/2026 038472 50.00
009069 PARRYSALSI
KEY DEPOSIT REFUND 9/25/2026 038473 10.00
009212 DANA SCHORNSTEN
CLEANING DEPOSIT REFUND 9/25/2026 038474 350.00
009256 SCP DISTRIBUTORS, LLC
SUPPLIES 9/25/2026 038475 7,325.19
009564 SHN CONSULTING ENGINEERS AND G
PROFESSIONAL SERVICES 9/25/2026 038476 12,513.75
009618 SIGNARAMA
PROFESSIONAL SVCS & SUPPLIES 9/25/2026 038477 362.43
012016 SISKIYOU OPPORTUNITY CENTER
JANITORIAL SERVICES 9/25/2026 038478 1,871.44
010180 SUNBELT RENTALS, INC.
EQUIPMENT RENTAL 9/25/2026 038479 565.45
010255 T ANDS DVBE, INC.
SUPPLIES 9/25/2026 038480 1,670.58
010360 TEXAS LIFE INSURANCE COMPANY
INSURANCE PREMIUM-SEPT 26 9/25/2026 038481 952.24
012577 MACKENZIE THEILER
TUITION REIMBURSEMENT 9/25/2026 038482 5,520.00
Page6
21 NAME CHECK CHECK CHECK
VENDOR DESCRIPTION DATE NUMBER AMOUNT
010688 ULINE
SUPPLIES 9/25/2026 038483 1,760.97
010747 USBANKCORPPYMTSYSTEMS
SUPPLIES,TRV,TRAINING & EQPMNT 9/25/2026 038484 14,753.10 VOID CHECK 9/25/2026 038485
010756 USA BLUEBOOK
SUPPLIES 9/25/2026 038486 154.42
010874 VERIZON WIRELESS
PHONE CHARGES 9/25/2026 038487 3,463.78
010881 VESTRA RESOURCES INC.
PROFESSIONAL SERVICES 9/25/2026 038488 360.00
011674 WELLS FARGO VENDOR FINANCIALS
MONTHLY LEASE 9/25/2026 038489 447.25
09/23/26 ACH PERS $58,757.15 333,029.64
FOR PAYROLL ENDING 09/11/26
lij1,rp1r,
Date
Page7
22 AGENDA ITEM
I October 6, 2026, City Council Meeting
helen, Public Works Director
To:
Through:
Honorable Mayor and Members of the Anderson City Council Joey Forseth-Deshais, City Manager
From: Adam Whelen, Public Works Director
Date: October 6, 2026
lsueJECT
Letter of Support for Shasta Regional Transportation Agency (SRTA)
I RECOMMENDATION
The Public Works Director recommends approval of the letter of support for SRTA for the Caltrans Sustainable Transportation Planning Grant.
I FISCAL IMPACT
None
I DISCUSSION and BACKGROUND
SRTA is seeking Sustainable Transportation Planning funding through Caltrans to develop a regional Comprehensive Safety Action Plan and Safety Campaign. The proposed planning effort will address transportation safety throughout the Shasta region and identify opportunities to reduce fatalities and serious injuries on the regional transportation system.
The proposed project would include a review of available crash and safety data to identify common contributing factors and areas with higher rates of crashes and serious injuries.
The effort would also consider potential engineering, education, and other safety strategies, as well as opportunities for coordination among local jurisdictions, law enforcement, ITEM 6.10 PAGE1 10/6/2026
23 transportation agencies, and other regional partners. The planning effort would utilize regional safety data, along with local and other available information, to identify regional safety priorities and potential projects.
The project would also include an educational outreach component intended to promote safer driving behaviors and increase awareness among roadway users. In addition, the resulting regional safety action plan could help position SRTA and local jurisdictions to pursue future state and federal funding for identified safety improvements.
The City of Anderson has an interest in regional transportation safety and would provide local information and participate in the planning process as appropriate.
SRTA has requested letters of support from local jurisdictions for its grant application. Staff recommends that the City Council authorize the Mayor to sign the attached letter of support.
I ATTACHMENT
1. Draft Letter of Support
ITEM 6.10 PAGE2 10/6/2026
24 October 6, 2026
Sean Tiedgen, AICP
Executive Director
Shasta Regional Transportation Agency
1255 East Street, Suite 202, Redding, CA 96001
Subject: Letter of Support for Shasta Regional Transportation Agency's Comprehensive Safety Action Plan
The City of Anderson strongly supports the Shasta Regional Transportation Agency's (SRTA) application for Sustainable Transportation Planning (STP) funding to develop a regional comprehensive safety action plan. This effort stems from a recognition of the growing need for additional safety improvement efforts in the Shasta Region to reduce fatalities and serious injuries on the regional transportation system. Data from the California Office of Traffic Safety's Crash Ranking System shows that the Shasta County region ranks above the state average for overall fatalities and serious injuries, as well as fatalities and serious injuries involving motorcycles, bicyclists, and pedestrians.
Funding for this project will benefit our regional and local communities by helping identify the most common factors contributing toward crashes resulting in fatalities and serious injuries on our roadways; position the region to receive funding for safety project implementation; and support safety, economic, public health, environmental. and other cobenefits to projects. The educational outreach component of the project further benefits regional and local communities by encouraging a cultural shift toward safer driving behaviors.
The City of Anderson would participate in the following ways:
• Where available, provide local data;
• Partner with SRT A regional partners, and consultant( s) to conduct a safety education campaign; and
• Provide staff-level representation to the Project Advisory Committee.
SRTA's proposal to conduct an in-depth analysis of areas with high rates of crashes and the behaviors preempting crashes is an important effort towards planning and implementing countermeasures that improve the safety and quality of life of all roadway users. The effects City Council
1887 Howard Street
Anderson. CA 96007
www.ci.anderson.ca,us Phone: (S30) 378-6646
Fax: (S30) 378-6648
25 of crashes are far-reaching, impacting the health, quality of life, and economic vitality of victims and their friends and families. The regional safety action plan will help make progress towards preventing future crashes by educating roadway users and positioning SRTA, Caltrans, local jurisdictions, and Redding Area Bus Authority to obtain funding to implement priority safety improvement projects.
Sincerely,
Dan Gallier, Mayor
City of Anderson
City Council
1887 Howard Street
Anderson, CA 96007
www.ci,anderson,ca,us Phone: (530) 378-6646
Fax: (530) 378-6648
26 AGENDA ITEM
!October 6, 2026, City Council Meeting!
APP. ed for Submittal By:
To:
Through:
From:
Date:
I SUBJECT
Members of the Anderson City Council
Joey Forseth-Deshais, City Manager
Anderson City Council
October 6, 2026
orseth-Deshais, City Manager
esented By:
City Council, Mayor Gallier
Discussion of Council Questions Regarding Flock Safety Automated License Plate Reader (ALPR) Cameras
I RECOMMENDATION
1. Receive a staff report;
2. Receive public comments;
3. Discuss what questions and information Council would like to have answered on ALPR Cameras during a presentation by the Anderson Police Department at a future meeting.
I FISCAL IMPACT
The recommended actions have no fiscal impact.
I DISCUSSION and BACKGROUND
During Item 11.0 - Council Reports/Comments at the September 15, 2026, City Council meeting, Mayor Gallier made a motion for the City Council to develop specific questions regarding Flock Cameras that staff would address at a future meeting.
ITEM 8.1 PAGE 1 10/6/2026
27 Later during Item 11.0, Councilmember Hale made a motion that, when the Council discusses developing its questions regarding Flock Safety Cameras at the next meeting, the following pertinent information be provided to the Council for its review:
• The City's contracts with Flock Safety;
• Flock Safety's Privacy Policy;
• Flock Safety's Terms and Conditions; and
• Agency Search Audit History Report
I ATTACHMENTS
Flock Safety Contracts
Flock Safety Privacy Policy
Flock Safety Terms & Conditions
Agency Search Audit History Report
ITEM 8.1 PAGE2 10/6/2026
28 FLOCK GROUP INC.
PO Box 207576
Dallas, TX 75320-7576
SAAS SERVICES AGREEMENT
ORDER FORM
This Order Form together with the SaaS Terms (as defined herein) describe the relationship between Flock Group Inc. ("Flock") and the customer identified below ("Customer") (each of Flock and Customer, a "Party"). This order form ("Order Form") hereby incorporates and includes the "Terms and Conditions" located at b.Dps;/lwww,Qocksafcty~gal/tenns-andconditions (the "Saas Terms") which describe and set forth the general legal terms governing the relationship (collectively, the "Agreement"). The Saas Jeans contaio.JUD.QDg other things, warranty djsclajmers. 1ial2illiY. liroitatjons and use Uroitatjons.
The Agreement will become effective when this Order Form is executed by both Parties (the "Effective Date"). customer: Anderson Police Department
Address; 2220 North Street
Anderson, CA 96007
Usage Fees: S4000 per Year (the "Payment Period")
Number of Cameras: 2
Installation Fee (one-time) SO
Pole Fee (one-time) SO
Contact: Steve Blunk
Phone: (530) 378-6611
E-Mail: [email protected]
Initial Term: 24 Months
Renewal Term: 12 Months
Billing Contact:
(1f different than above)
Liz Cottrell
[email protected]
(530) 378-6626
Expected Payment Method: Check
By executing this Order Form, Customer represents and warrants that it has read and agrees all of the terms and conditions contained in the Saas Terms located at h!tps;//www.flocksafety~gal/terms-and-conditions.
The Parties have executed this Agreement as of the dates set forth below.
Flock Group Inc. Order Form
Anderson City, CA Police Department
613646977
Document Raf: TKPL Y-ZQPKD-AV9FU•VZNZW Paga 1 of 2
29 Flock Grouilnc g
'O,t:dt .Je.1 <;
Customer Nam'i/fe·
◄ Kiser
By: Garrett Langley By:
Name: Name:
Title:
CEO Title:
Date: 11/01/2019 Date:
EXHIBIT A
Statement of Work
Installation of Flock Camera on existing pole or Flock-supplied pole if required Flock Group Inc.
Document Ref: TKPLY-ZQPKD-AV9FU-VZNZW
Jeff Kiser
City Manager
11/04/2019
Order Form
Anderson City, CA Police Department
613646977
30 -Signature Certificate 4.
Document Ref.: TKPLY-ZQPKD-AV9FU-VZNZW
Document signed by:
....
II
Garrett Langley
Verified E-mail:
[email protected]
172.2.125.104 l 01 Nov 2018 ~04:30 UTC JI 1111 Ill I IIIIIIJII Ill 11111111 -~- Steve Blunk
Verified E-mail:
[email protected]
71.8.81.2 I 04 Nov 2018 18:26:00 UTC
Jq(Kiter
1111111111111111111 11111111111
Document completed by all parties on:
04 Nov 2019 18:25:00 UTC
Signed with PandaDoc.com
PandaDoc is the document platform that boosts your
COJllpany's revenue by accelerating the way it transacts. 31 fi'oc k safety
FLOCK GROUP INC.
SERVICES AGREEMENT
ORDER FORM
This Order Form together with the Terms (as defined herein) describe the relationship between Flock Group Inc. ("Flock") and the customer identified below ("Customer") (each of Flock and Customer, a "Party"). This order form ("Order Form") hereby incorporates and includes the "GOVERNMENT AGENCY CUSTOMER AGREEMENT" attached (the "Terms") which describe and set forth the general legal terms governing the relationship (collectively, the "Agreement" ). The Terms contain, among other things, warranty disclaimers, liability limitations and use limitations.
The Agreement will become effective when this Order Form is executed by both Parties (the "Effective Date").
Customer: Anderson Police Department
Address: 2220 North Street
Anderson, CA 96007
Usage Fees: $2,000 per Year (the "Payment Period")
Number of Cameras: 1
Installation Fee (one-time) $0
Pole Fee (one-time) SO
Contact: Jeff Kiser
Phone: 530-378-6650
E-Mail: [email protected]
Initial Term: 24 Months
Renewal Term: 12 Months
Billing Contact:
(if different than above)
Liz Cottrell
[email protected]
530-378-6626
Expected Payment Method: Check
By executing this Order Form, Customer represents and warrants that it has read and agrees all of the terms and conditions contained in the Terms attached. The Parties have executed this Agreement as of the dates set forth below.
Flock Group Inc
By: J-Jatuit :4;fi
Name: Garrett Langley
Title: CEO
Date: 04/15/2020
Flock Group Inc.
Document Ret. HYAUL-PJQQM-aRW8B-XOJ2A
Customer:
By: j'if~
Name: Jeff Kiser
Title: - City Manager
Date: 04/15/2020
Order Form
Anderson City, CA PD (Expansion)
1883822854
32 EXHIBIT A
Statement or Work
!nsta)latjon ofFiock Camera on existing pole or Flock-supliliesl.pole iCreqllillil Flock Group Inc.
Doooment Ref: HYAUL-PJQQM.8RW8B•XOJ2A
Order Form
Anderson City, CA PD (Expansion)
1883822854
33 fi'oc k safety
GOVERNMENT AGENCY CUSTOMER AGREEMENT
This Government Agency Agreement (this "Agreement") is entered into by and between Flock Group, Inc. with a place of business at 1170 Howell Mill Rd NW #2 l 0, Atlanta, GA 30318 ("Flock") and the police department or government agency identified in the signature block below ("Agency") (each a "Party," and together, the "Parties").
RECITALS
WHEREAS, Flock offers a solution for automatic license plate detection through Flock's technology platform (the "Flock Service"), and upon detection, the Flock Service creates images and recordings of suspect vehicles ("Footage") and can provide notifications to Agency upon the authorization from Non-Agency End User ("Notifications"); WHEREAS, Agency desires to purchase, use and/or have installed access to the Flock Service in order to create, view, search and archive Footage and receive Notifications, including those from non-Agency users of the Flock System (where there is an investigative purpose) such as schools, neighborhood home owners associations, businesses, and individual users; WHEREAS, unless legally required, because Footage is stored for no longer than 30 days in compliance with Flock's records retention policy, Agency is responsible for extracting, downloading and archiving Footage from the Flock System on its own storage devices; and
WHEREAS, Flock desires to provide Agency the Flock Service and any access thereto, subject to the terms and conditions of this Agreement, solely for the purpose of crime awareness and prevention by police departments and archiving for evidence gathering ("Purpose").
AGREEMENT
NOW, THEREFORE, Flock and Agency agree as follows and further agree to incorporate the Recitals into this Agreement.
1. DEFINITIONS
Certain capitalized terms, not otherwise defined herein, have the meanings set forth or cross-referenced in this Section I.
Flock Group Inc.
Document Ref: HYAUL.PJQQM-8RW8B-XOJ2A
Order Form
Anderson City, CA PD (Expansion)
1883812854
34 1 .1 "Authorized End User" shall mean any individual employees, agents, or contractors of Agency accessing or using the Services through the Web Interface, under the rights granted to Agency pursuant to this Agreement.
1.2 "Agency Data" will mean the data, media and content provided by Agency through the Services. For the avoidance of doubt, the Agency Content will include the Footage and geolocation information and environmental data collected by sensors built into the Units.
1.3 "Documentation" will mean text and/or graphical documentation, whether in electronic or printed format, that describe the features, functions and operation of the Services which are provided by Flock to Agency in accordance with the tenns of this Agreement.
1.4 "Embedded Software" will mean the software and/or firmware embedded or preinstalled on the Hardware. l.5 "Flock IP' will mean the Flock Services, the Documentation, the Hardware, the Embedded Software, the Installation Services, and any and all intellectual property therein or otherwise provided to Agency and/or its Authorized End Users in connection with the foregoing.
1.6 "Footage" means still images and/or video captured by the Hardware in the course of and provided via the Services.
1.7 "Hardware" shall mean the Flock Gate Cameras and any other physical elements that interact with the Embedded Software and the Web Interface to provide the Services. The term "Hardware" excludes the Embedded Software.
1.8 "Installation Services" means the services provided by Flock regarding the installation, placements and configuration of the Hardware, pursuant to the Statement of Work attached hereto.
1.9 "Flock Services" means the provision, via the Web Interface, of Flock's software application for automatic license plate detection, searching image records, and sharing Footage.
1.10 "Non-Agency End User" means a Flock's non-Agency customer that has elected to give Agency access to its data in the Flock System for investigative purposes.
1.11 "Non-Agency End User Data" means the Footage, geolocation data, environmental data and/or Notifications ofa NonAgency End User for investigative purposes only.
Flock Group Inc.
Document Rat. HYAUL-PJQQM-8RW88-XOJ2A
Order Form
Anderson City, CA PD (Expansion)
1883822854
Paga4 of 17
35 fi'ock safety
1.12 "Unit(s)" shall mean the Hardware together with the Embedded Software.
1.13 "Web Interface" means the website(s) or application(s) through which Agency and its Authorized End Users can access the Services in accordance with the terms of this Agreement.
1.14 "Aggregated data" means infonnation that relates to a group or category of customers, from which individual customers' identities have been removed, that is not linked or reasonably linkable to any customer, including via a device.
2. FLOCK SERVICES AND SUPPORT
2.1 Provision of Access. Subject to the terms of this Agreement, Flock hereby grants to Agency a non-exclusive, non-transferable right to access the features and functions of the Flock Services via the Web Interface during the Service Tenn and No-Fee Tenn, solely for the Authorized End Users. The Footage will be available for Agency to access via the Web Interface for 30 days.
Authorized End Users will be required to sign up for an account, and select a password and usemame ("User ID"). Flock will also provide Agency the Documentation to be used in accessing and using the Flock Services. Agency shall be responsible for all acts and omissions of Authorized End Users, and any act or omission by an Authorized End User which, if undertaken by Agency, would constitute a breach of this Agreement, shall be deemed a breach of this Agreement by Agency. Agency shall undertake reasonable efforts to make all Authorized End Users aware of the provisions of this Agreement as applicable to such Authorized End User's use of the Flock Services and shall cause Authorized End Users to comply with such provisions. Flock may use the services of one or more third parties to deliver any part of the Flock Services, including without limitation using a third party to host the Web Interface which make the Flock Services available to Agency and Authorized End Users. Flock will pass-through any warranties that Flock receives from its then current third-party service provider to the extent that such warranties can be provided to Agency. SUCH WARRANTIES, AS PROVIDED AS HONORED BY SUCH TI-ORD PARTIES, ARE THE
CUSTOMER'S SOLE AND EXCLUSIVE REMEDY AND FLOCK'S SOLE AND EXCLUSIVE LIABILITY WITH REGARD TO SUCH THIRD-PARTY SERVICES, INCLUDING WITHOUT LIMITATION HOSTING THE WEB INTERFACE. Agency agrees to comply with any acceptable use policies and other terms of any third-party service provider that are provided or otherwise made available to Agency from time to time.
2.2 Embedded Software License. Subject to all terms of this Agreement, Flock grants Agency a limited, non-exclusive, nontransferable, non-sub\icensable (except to the Authorized End Users), revocable right to use the Embedded Software as installed on the Hardware by Flock; in each case, solely as necessary for Agency to use the Flock Services.
Flock Group Inc.
Document Ref; HYAUL·PJQQM-8RW8B-XOJ2A
Order Form
Anderson City, CA PD (Expansion)
1883822854
36 f i' o c k s a f e t y
2.3 Documentation License. Subject to the tenns of this Agreement, Flock hereby grants to Agency a non-exclusive, nontransferable right and license to use the Documentation during the Service Tenn for Agency's internal purposes in connection with its use of the Flock Services as contemplated herein.
2.4 Usage Restrictions. Agency will not, and will not pennit any Authorized End Users to, (i) copy or duplicate any of the Flock IP; (ii) decompile, disassemble, reverse engineer or otherwise attempt to obtain or perceive the source code from which any software component of any of the Flock IP is compiled or interpreted, or apply any other process or procedure to derive the source code of any software included in the Flock IP, or attempt to do any of the foregoing, and Agency acknowledges that nothing in this Agreement will be construed to grant Agency any right to obtain or use such source code; (iii) modify, alter, tamper with or repair any of the Flock IP, or create any derivative product from any of the foregoing, or attempt to do any of the foregoing, except with the prior written consent of Flock; (vi) interfere or attempt to interfere in any manner with the functionality or proper working of any of the Flock IP; (v) remove, obscure, or alter any notice of any intellectual property or proprietary right appearing on or contained within any of the Application IP; (vii) use the Flock Services for timesharing or service bureau purposes or otherwise for the benefit of a third party or any purpose other than the Purpose; or (viii) assign, sublicense, sell, resell, lease, rent or otherwise transfer or convey, or pledge as security or otherwise encumber, Agency's rights under Sections 2.1, 2.2, or 2.3. Nonagency data may only be accessed for investigative purposes.
2.5 Retained Rights; Ownership. As between the Parties, subject to the rights granted in this Agreement, Flock and its licensors retain all right, title and interest in and to the Flock IP and its components, and Agency acknowledges that it neither owns nor acquires any additional rights in and to the foregoing not expressly granted by this Agreement. Agency further acknowledges that Flock retains the right to use the foregoing for any purpose in Flock's sole discretion. There are no implied rights.
2.6 Suspension. Notwithstanding anything to the contrary in this Agreement, Flock may temporarily suspend Agency's and any Authorized End User's access to any portion or all of the Flock IP if(i) Flock reasonably detennines that (a) there is a threat or attack on any of the Flock IP; (b) Agency's or any Authorized End User's use of the Flock Service disrupts or poses a security risk to the Flock Service or any other customer or vendor of Flock; (c) Agency or any Authorized End User is/are using the Flock IP for fraudulent or illegal activities; (d) Flock's provision of the Flock Services to Agency or any Authorized End User is prohibited by applicable law; or (e) any vendor of Flock has suspended or terminated Flock's access to or use ofany third party services or products required to enable Agency to access the Flock (each such suspension, in accordance with this Section 2.6, a "Service Suspension"). Flock will make commercially reasonable efforts, circumstances permitting, to provide written notice of any Service Suspension to Agency (including notices sent to Flock's registered email address) and to provide updates regarding Flock Group Inc.
Document Ref: HYAUL-PJQQM-8RW88-XOJ2A
Order Form
Anderson City, CA PD (Expansion)
1883822854
37 fi'ock safety
resumption of access to the Flock IP following any Service Suspension. Flock will use commercially reasonable efforts to resume providing access to the Application Service as soon as reasonably possible after the event giving rise to the Service Suspension is cured. Flock will have no liability for any damage, liabilities, losses (including any loss of data or profits) or any other consequences that Agency or any Authorized End User may incur as a result of a Service Suspension.
2.7 Installation Services.
2.7.l Designated Locations. Prior to performing the physical installation of the Units, Flock shall advise Agency on the location and positioning of the Units for optimal license plate image capture, as conditions and location allow. While Flock will provide advice regarding the location of positioning of such Units, Agency will have the ultimate decision regarding the location, position and angle of the Units (each Unit location so designated by Agency, a "Designated Location"). Due to the fact that Agency selects the Designated Location, Flock shall have no liability to Agency resulting from any poor perfonnance, functionality or Footage resulting from or otherwise relating to the Designated Locations. After an installation plan with Designated Locations and equipment has been agreed upon by both Flock and the Agency, any subsequent changes to the installation plan driven by Agency's request will incur a $250 charge in addition to any equipment charges. These changes include but are not limited to camera re-positioning, adjusting of camera mounting, re-angling, changes to heights of poles, and removing foliage .
2.7.2 Agencys Installation Obligations. Agency agrees to allow Flock and its agents reasonable access to the designated installation locations at all reasonable times upon reasonable notice for the purpose of perfonning the installation work (together with the preceding sentence, the "Agency Installation Obligations"). It is understood that the Installation Fees do not include any pennits or associated costs, any federal, state or local taxes including property, license, privilege, sales, use, excise, gross receipts or other similar taxes which may now or hereafter become applicable to, measured by or imposed upon or with respect to the installation of the Hardware, its use, or any other services perfonned in connection therewith and that Agency shall be solely responsible for the foregoing. Agency represents and warrants that it has all necessary right title and authority and hereby authorizes Flock to install the Hardware at the Designated Locations and to make any necessary inspections or tests in connection with such installation.
2.7.3 Flocks Installation Obligations. The Hardware shall be installed in a workmanlike manner in accordance with Flock's standard installation procedures, and the installation will be completed within a reasonable time from the time the Designated Locations are selected by Agency. Following the initial installation of the Hardware, Flock's obligation to perform installation Flock Group Inc.
Document Ref: HYAUL.PJQQM-8RW88-XOJ2A
Order Form
Anderson City, CA PD (Expansion)
1883822854
38 f i' o c k s a f e t y
work shall cease; however, Flock will continue to monitor the perfonnance of the Units. Agency understands and agrees that the Flock Services will not function without the Hardware.
2.7.4 Security Interest. The Hardware shall remain the personal property of Flock and will be removed upon the tennination or expiration of this Agreement. Agency agrees to perfonn all acts which may be necessary to assure the retention of title of the Hardware by Flock. Should Agency default in any payment for the Flock Services or any part thereof or offer to sell or auction the Hardware, then Agency authorizes and empowers Flock to remove the Hardware or any part thereof. Such removal, if made by Flock, shall not be deemed a waiver of Flock's rights to any damages Flock may sustain as a result of Agency's default and Flock shall have the right to enforce any other legal remedy or right.
2.8 Hazardous Conditions. Unless otherwise stated in the Agreement, Flock's price for its services under this Agreement does not contemplate work in any areas that contain hazardous materials, or other hazardous conditions, including, without limit, asbestos. In the event any such hazardous materials are discovered in the designated locations in which Flock is to perform services under this Agreement, Flock shall have the right to cease work immediately in the area affected until such materials are removed or rendered hannless. Any additional expenses incurred by Flock as a result of the discovery or presence of hazardous material or hazardous conditions shall be the responsibility of Agency and shall be paid promptly upon billing.
2.9 Support Services. Subject to the payment of fees, Flock shall monitor the perfonnance and functionality of Flock Services and may, from time to time, advise Agency on changes to the Flock Services, Installation Services, or the Designated Locations which may improve the perfonnance or functionality of the Services or may improve the quality of the Footage. The work, its timing, and the fees payable relating to such work shall be agreed by the Parties prior to any alterations to or changes of the Services or the Designated Locations ("Monitoring Services"). Subject to the tenns hereof, Flock will provide Agency with reasonable technical and on-site support and maintenance services ("On-Site Services") in-person or by email at [email protected]. Flock will use commercially reasonable efforts to respond to requests for support.
3. AGENCY RESTRICTIONS AND
RESPONSIBILITIES
3.1 Agency Obligations. Agency agrees to provide Flock with accurate, complete, and updated registration infonnation. Agency may not select as its User ID a name that Agency does not have the right to use, or another person's name with the intent to impersonate that person. Agency may not transfer its account to anyone else without prior written permission of Flock. Agency Flock Group Inc.
Document Ref: HYAUL-PJQQM-8RW8B-XOJ2A
Order Form
Anderson City, CA PD (Expansion)
1883822854
39 f i' o c k s a f e t y
will not share its account or password with anyone and must protect the security of its account and password. Agency is responsible for any activity associated with its account. Agency shall be responsible for obtaining and maintaining any equipment and ancillary services needed to connect to, access or otherwise use the Services. Agency will, at its own expense, provide assistance to Flock, including, but not limited to, by means of access to, and use of, Agency facilities and Agency equipment, as well as by means of assistance from Agency personnel, to the limited extent any of the foregoing may be reasonably necessary to enable Flock to perform its obligations hereunder, including, without limitation, any obligations with respect to Support Services or any Installation Services.
3.2 Agency Representations and Warranties. Agency represents, covenants, and warrants that Agency will use the Services only in compliance with this Agreement and all applicable laws and regulations, including but not limited to any laws relating to the recording or sharing of video, photo, or audio content and retention thereof.
4. CONFIDENTIALITY; AGENCY DATA; NONAGENCY DATA
4.1 Confidentiality. Each Party (the "Receiving Party") understands that the other Party (the "Disclosing Party") has disclosed or may disclose business, technical or financial information relating to the Disclosing Party's business (hereinafter referred to as "Proprietary Information" of the Disclosing Party). Proprietary Information of Flock is non-public information including but not limited to features, functionality, designs, user interfaces, trade secrets, intellectual property, business plans, marketing plans, works of authorship, hardware, customer lists and requirements, and performance of the Flock Services. Proprietary Information of Agency includes non-public Agency Data, Non-Agency End User Data, and data provided by Agency or a Non-Agency End User to Flock or collected by Flock via the Unit, including the Footage, to enable the provision of the Services. The Receiving Party shall not disclose, use, transmit, inform or make available to any entity, person or body any of the Proprietary Information, except as a necessary part of performing its obligations hereunder, and shall take all such actions as are reasonably necessary and appropriate to preserve and protect the Proprietary Information and the parties' respective rights therein, at all times exercising at least a reasonable level of care. Each party agrees to restrict access to the Proprietary Information of the other party to those employees or agents who require access in order to perform hereunder. The Receiving Party agrees: (i) to take the same security precautions to protect against disclosure or unauthorized use of such Proprietary Information that the party takes with its own proprietary information, but in no event will a party apply less than reasonable precautions to protect such Proprietary Information, and (ii) not to use (except in performance of the Services or as otherwise permitted herein) or divulge to any third person any such Proprietary Information. Flock's use of the Proprietary Information may include processing the Proprietary Flock Group Inc.
Document Ref: HYAUL-PJQQM-8RW8B-XOJ2A
Order Form
Anderson City, CA PD (Expansion)
1883822854
40 f i' o c k s a f e t y
Information to send Agency Notifications or alerts, such as when a car exits Agency's neighborhood, or to analyze the data collected to identify motion or other events.
The Disclosing Party agrees that the foregoing shall not apply with respect to any information that the Receiving Party can document (a) is or becomes generally available to the public, or (b) was in its possession or known by Receiving Party prior to receipt from the Disclosing Party, or (c) was rightfully disclosed to Receiving Party without restriction by a third party, or (d) was independently developed without use of any Proprietary Information of the Disclosing Party.
Nothing in this Agreement will prevent the Receiving Party from disclosing the Proprietary Information pursuant to any subpoena, summons, judicial order or other judicial or governmental process, provided that the Receiving Party gives the Disclosing Party reasonable prior notice of such disclosure to obtain a protective order or otherwise oppose the disclosure. For clarity, Flock may access, use, preserve and/or disclose the Footage to law enforcement authorities, government officials, and/or third parties, if legally required to do so or if Flock has a good faith belief that such access, use, preservation or disclosure is reasonably necessary to: (a) comply with a legal process or request; (b) enforce this Agreement, including investigation of any potential violation thereof; (c) detect, prevent or otherwise address security, fraud or technical issues; or {d) protect the rights, property or safety of Flock, its users, a third party, or the public as required or permitted by law, including respond to an emergency situation. Flock may store deleted Footage in order to comply with certain legal obligations but such retained Footage will not be retrievable without a valid court order.
4.2 Agency and Non-Agency End User Data. As between Flock and Agency, all right, title and interest in the Agency Data and Non-Agency End User Data, belong to and are retained solely by Agency. Agency hereby grants to Flock a limited, nonexclusive, royalty-free, worldwide license to use the Agency Data and Non-Agency End User Data and perform all acts with respect to the Agency Data and Non-Agency End User Data as may be necessary for Flock to provide the Flock Services to Agency, including without limitation the Support Services set forth in Section 2.9 above, and a non-exclusive, perpetual, irrevocable, worldwide, royalty-free, fully paid license to use, reproduce, modify and distribute the Agency Data and Non-Agency End User Data as a part of the Aggregated Data (as defined in Section 4.4 below). As between Flock and Agency, Agency is solely responsible for the accuracy, quality, integrity, legality, reliability, and appropriateness of all Agency Data and Non-Agency End User Data. As between Agency and Non-Agency End Users that have prescribed access of Footage to Agency, each of Agency and Non-Agency End Users will share all right, title and interest in the Non-Agency End User Data. This Agreement does not by itself make any Non-Agency End User Data the sole property or the Proprietary Information of Agency.
Flock Group Inc.
Oooumant Ref: HYAUL-PJQQM-8RW8B-XOJ2A
Order Form
Anderson City, CA PD (Expansion)
1883822854
41 fi'ock safety
4.3 Feedback. If Agency provides any suggestions, ideas, enhancement requests, feedback, recommendations or other information relating to the subject matter hereunder, Agency hereby assigns (and will cause its agents and representatives to assign) to Flock all right, title and interest (including intellectual property rights) with respect to or resulting from any of the foregoing.
4.4 Aggregated Data. Notwithstanding anything in this Agreement to the contrary, Flock shall have the right to collect and analyze data and other information relating to the provision, use and perfonnance of various aspects of the Services and related systems and technologies (including, without limitation, infonnation concerning Agency Data and data derived therefrom).
Agency acknowledges that Flock will be compiling anonymized and/or aggregated data based on Agency Data and Non-Agency End User Data input into the Services (the "Aggregated Data"). Agency hereby grants Flock a non-exclusive, worldwide, perpetual, royalty-free right and license (during and after the Service Term hereof) to (i) use and distribute such Aggregated Data to improve and enhance the Services and for other marketing, development, diagnostic and corrective purposes in connection with the Services and other Flock offerings, and (ii) disclose the Agency Data and Non-Agency End User Data (both inclusive of any Footage) to enable law enforcement monitoring against law enforcement hotlists as well as provide Footage search access to law enforcement for investigative purposes only. No rights or licenses are granted except as expressly set forth herein.
5. PAYMENT OF FEES
5.1 Fees. Agency will pay Flock the first Usage Fee and the Installation Fee (the "Initial Fees") as set forth on the Order Form on or before the 7th day following the Effective Date of this Agreement. Flock is not obligated to commence the Installation Services unless and until the Initial Fees have been made and shall have no liability resulting from any delay related thereto.
Agency shall pay the ongoing Usage Fees set forth on the Order Fonn with such Usage Fees due and payable thirty (30) days in advance of each Payment Period. All payments will be made by either ACH, check, or credit card.
5.2 Changes to Fees. Flock reserves the right to change the Fees or applicable charges and to institute new charges and Fees at the end of the Initial Term or any Renewal Tenn, upon sixty (60) days' notice prior to the end of such Initial Term or Renewal Tenn (as applicable) to Agency (which may be sent by email). If Agency believes that Flock has billed Agency incorrectly, Agency must contact Flock no later than sixty (60) days afier the closing date on the first billing statement in which the error or problem appeared, in order to receive an adjustment or credit. Inquiries should be directed to Flock's customer support department.
Agency acknowledges and agrees that a failure to contact Flock within this sixty ( 60) day period will serve as a waiver of any claim Agency may have had as a result of such billing error.
Flock Group Inc.
Document Ref: HYAUL•PJQQM-8RW8B·XOJ2A
Order Form
Anderson City, CA PD (Expansion)
1883822854
42 f i' o c k s a f e t y
5.3 Invoicing, Late Fees; Taxes. Flock may choose to bill through an invoice, in which case, full payment for invoices issued in any given month must be received by Flock thirty (30) days after the mailing date of the invoice. Unpaid amounts are subject to a finance charge of 1.5% per month on any outstanding balance, or the maximum permitted by law, whichever is lower, plus all expenses of collection, and may result in immediate termination of Service. Agency shall be responsible for all taxes associated with Services other than U.S. taxes based on Flock's net income.
5.4 No-Fee Term Access. Subject to Flock's record retention policy, Flock offers complimentary access to the Flock System for 30 days ("No Fee Term") to Agency when Non-Agency End Users intentionally prescribe access or judicial orders mandate access to Non-Agency End User Data. No hardware or installation services will be provided to Agency. No financial commitment by Agency is required to access the Flock Services or Footage. Should such access cause Flock to incur internal or out-of-pocket costs that are solely the result of the access, Flock reserves the right to invoice these costs to Agency under Section
5.3 and Agency agrees to pay them. For clarity, No-Fee Terms and Service Terms can occur simultaneously, and when a No-Fee Term overlaps with a Service Term, Agency agrees to pay the Initial Fees and Usage Fees payments according to Section 5.1.
6. TERM AND TERMINATION
6.1 Term. Subject to earlier termination as provided below, the initial term of this Agreement shall be for the period of time set forth on the Order Form (the "Initial Term"). Following the Initial Term, this Agreement will automatically renew for successive renewal terms of the length set forth on the Order Form (each, a "Renewal Term", and together with the Initial Term, the "Service Term") unless either party gives the other party notice of non-renewal at least thirty (JO) days prior to the end of the then-current term.
6.2 Agency Satisfaction Guarantee. At any time during the agreed upon term, a customer not fully satisfied with the service or solution may self-elect to terminate their contract. Self-elected termination will result in a one-time fee ofup to $500 per camera to cover equipment removal costs. Upon self-elected termination, a refund will be provided, pro-rated for any fees paid for the remaining Term length set forth previously. Self-termination of the contract by the customer will be effective immediately. Flock will remove all equipment at own convenience upon termination. Advance notice will be provided.
6.3 Termination. In the event of any material breach of this Agreement, the non-breaching party may terminate this Agreement prior to the end of the Service Term by giving thirty (30) days prior written notice to the breaching party; provided, however, that this Agreement will not terminate if the breaching party has cured the breach prior to the expiration of such thirty-day period.
Flock Group Inc.
Document Ref: HYAUL-PJQQM-8RW8B•XOJ2A
Order Form
Anderson City, CA PD (Expansion)
1883822854
43 fi'ock safety
Either party may terminate this Agreement, without notice, (i) upon the institution by or against the other party of insolvency, receivership or bankruptcy proceedings, (ii) upon the other party's making an assignment for the benefit of creditors, or (iii) upon the other party's dissolution or ceasing to do business. Upon termination for Flock's breach, Flock will refund to Agency a pro• rata portion of the pre-paid Fees for Services not received due to such termination.
6.4 Effect of Termination. Upon any termination of the Service Tenn, Flock will collect all Units, delete all Agency Data, terminate Agency's right to access or use any Services, and all licenses granted by Flock hereunder will immediately cease.
Agency shall ensure that Flock is granted access to collect all Units and shall ensure that Flock personnel does not encounter Hazardous Conditions in the collection of such units. Upon termination of this Agreement, Agency will immediately cease all use of Flock Services.
6.5 No-Fee Term. The initial No-Fee Tenn will extend, after entering into this Agreement, for 30 days from the date a NonAgency End User grants access to their Footage and/or Notifications. In expectation of repeated non-continuous No-Fee Terms, Flock may in its sole discretion leave access open for Agency's Authorized End Users despite there not being any current NonAgency End User authorizations. Such access and successive No-Fee Terms are deemed to be part of the No-Fee Term. Flock, in its sole discretion, can determine not to provide additional No-Fee Terms or can impose a price per No-Fee Term upon 30 days' notice. Agency may terminate any No-Fee Tenn or access to future No-Fee Terms upon 30 days' notice.
6.6 Survival. The following Sections will survive termination: 2.4, 2.5, 3, 4, 5 (with respect to any accrued rights to payment),
6.5, 7.4, 8.1, 8.2, 8.3, 8.4, 9.1 and 10.5.
7. REMEDY; WARRANTY AND DISCLAIMER
7.1 Remedy. Upon a malfunction or failure of Hardware or Embedded Software (a "Defect"), Agency must first make commercially reasonable efforts to address the problem by contacting Flock's technical support as described in Section 2.9 above.
If such efforts do not correct the Defect, Flock shall, or shall instruct one of its contractors to, in its sole discretion, repair or replace the Hardware or Embedded Software suffering from the Defect. Flock reserves the right to refuse or delay replacement or its choice of remedy for a Defect until after it has inspected and tested the affected Unit; provided that such inspection and test shall occur within 72 hours after Agency notifies the Flock of defect. Except for cameras owned by Agency, Flock agrees to replace cameras once at no cost to Agency upon the first instance of theft or damage. Subsequent replacement due to damage or theft will be at Agency's own expense with a replacement cost of $300 per camera. Agency shall not be required to replace subsequently damaged or stolen units; however, Agency understands and agrees that functionality, including Footage, will be Flock Group Inc.
Document Raf; HYAUL.PJQQM-8RW8B-XOJ2A
Order Form
Anderson City, CA PD (Expansion)
1883822854
Paga 13of 17
44 fi'ock safety
materially affected due to such subsequently damaged or stolen units and that Flock will have no liability to Agency regarding such affected functionality nor shall the Fees owed be impacted.
7.2 Exclusions. Flock will not provide the remedy described in Section 7.1 above if any of the following exclusions apply: (a) misuse of the Hardware or Embedded Software in any manner, including operation of the Hardware or Embedded Software in any way that does not strictly comply with any applicable specifications, documentation, or other restrictions on use provided by Flock; (b) damage, alteration, or modification of the Hardware or Embedded Software in any way; or (c) combination of the Hardware or Embedded Software with software, hardware or other technology that was not expressly authorized by Flock.
7.3 Warranty, Flock shall use reasonable efforts consistent with prevailing industry standards to maintain the Services in a manner which minimizes errors and interruptions in the Services and shall perform the Installation Services in a professional and workmanlike manner. Services may be temporarily unavailable for scheduled maintenance or for unscheduled emergency maintenance, either by Flock or by third-party providers, or because of other causes beyond Flock's reasonable control, but Flock shall use reasonable efforts to provide advance notice in writing or by e-mail of any scheduled service disruption.
7.4 Disclaimer. TI-IE REMEDY DESCRIBED IN SECTION 7.1 ABOVE IS AGENCY'S SOLE REMEDY, AND FLOCK'S SOLE LIABILITY, WITH RESPECT TO DEFECTIVE HARDWARE AND/OR EMBEDDED SOFTWARE. THE FLOCK DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SERVICES. EXCEPT AS EXPRESSLY SET FORTH IN THIS SECTION, TI-IE SERVICES AND INSTALLATION SERVICES ARE PROVIDED "AS IS" AND FLOCK DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT.
8. LIMITATION OF LIABILITY AND
INDEMNITY
8.1 Limitation of Liability. NOTWITHSTANDING ANYTHING TO TI-IE CONTRARY, FLOCK AND ITS SUPPLIERS (INCLUDING BUT NOT LIMITED TO ALL HARDWARE AND TECHNOLOGY SUPPLIERS), OFFICERS, AFFILIATES,
REPRESENTATIVES, CONTRACTORS AND EMPLOYEES SHALL NOT BE RESPONSIBLE OR LIABLE WITH
RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT OR TERMS AND CONDITIONS RELATED THERETO Flock Group Inc.
Document Ref: HYAUL.PJQQM-8RW88-XOJ2A
Order Form
Anderson City, CA PD (Expansion)
1883822854
45 fi1
ock safety
UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, PRODUCT LIABILITY, OR OTIIBR THEORY: (A) FOR
ERROR OR INTERRUPTION OF USE OR FOR LOSS OR INACCURACY, INCOMPLETENESS OR CORRUPTION OF
DATA OR FOOTAGE OR COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY OR LOSS OF BUSINESS; (B) FOR ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES; (C) FOR ANY MATTER BEYOND FLOCK'S ACTUAL KNOWLEDGE OR REASONABLE CONTROL
INCLUDING REPEAT CRIMINAL ACTIVITY OR INABILITY TO CAPTURE FOOTAGE OR IDENTIFY AND/OR CORRELATE A LICENSE PLATE WITH Tiffi FBI DATABASE; (D) FOR ANY PUBLIC DISCLOSURE OF PROPRIETARY INFORMATION MADE IN GOOD FAITH; OR (E) FOR ANY AMOUNTS THAT, TOGETHER WITH AMOUNTS
ASSOCIATED WITH ALL OTIIBR CLAIMS, EXCEED TIIE FEES PAID AND/OR PAYABLE BY AGENCY TO FLOCK FOR TIIE SERVICES UNDER THIS AGREEMENT IN TIIE 12 MONTHS PRIOR TO TIIE ACT THAT GAVE RISE TO TIIE LIABILITY, IN EACH CASE, WHETIIER OR NOT FLOCK HAS BEEN ADVISED OF Tiffi POSSIBILITY OF SUCH DAMAGES. IN TIIE EVENT OF AN EMERGENCY, AGENCY SHOULD CONTACT 911 AND SHOULD NOT RELY ON THE SERVICES.
8.2 Additional No-Fee Term Requirements. IN NO EVENT SHALL FLOCK'S AGGREGATE LIABILITY, IF ANY, ARISING OUT OF OR IN ANY WAY RELATED TO THE NO-FEE TERM EXCEED $100, WITHOUT REGARD TO
WHETIIER SUCH CLAIM IS BASED IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTIIERWISE. Except for Flock's willful acts, Agency agrees to pay for Flock's attorneys' fees to defend Flock for any alleged or actual claims arising out of or in any way related to the No-Fee Term.
8.3 Responsibility. Each Party to this Agreement shall assume the responsibility and liability for the acts and omissions of its own employees, deputies, officers, or agents, in connection with the performance of their official duties under this Agreement. Each Party to this Agreement shall be liable (if at all) only for the torts of its own officers, agents, or employees that occur within the scope of their official duties. Agency will not pursue any claims or actions against Flock's suppliers.
8.4 Indemnity. Agency hereby agrees to indemnify and hold harmless Flock against any damages, losses, liabilities, settlements and expenses (including without limitation costs and attorneys' fees) in connection with any claim or action that arises from an alleged violation of Section 3 .2, a breach of this Agreement, Agency's Installation Obligations, Agency's sharing of any data in connection with the Flock system, Flock employees or agent or Non-Agency End Users, or otherwise from Agency's use of the Services, Hardware and any Software, including any claim that such actions violate any applicable law or third party right.
Although Flock has no obligation to monitor Agency's use of the Services, Flock may do so and may prohibit any use of the Services it believes may be (or alleged to be) in violation of the Section 3.2 or this Agreement.
Flock Group Inc.
Document Ret. HYAUL.PJQQM-8RW8B-XOJ2A
Order Form
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1883822854
46 f i' o c k s a f e t y
9. RECORD RETENTION
9.1 Data Preservation. The Agency agrees to store Agency Data and Non-Agency End User Data in compliance with all applicable local, state and federal laws, regulations, policies and ordinances and their associated record retention schedules. As part of Agency's consideration for paid access and no-fee access to the Flock System, to the extent that Flock is required by local, state or federal law to store the Agency Data or the Non-Agency End User Data, Agency agrees to preserve and securely store this data on Flock's behalf so that Flock can delete the data from its servers and, should Flock be legally compelled by judicial or government order, Flock may retrieve the data from Agency upon demand.
10. MISCELLANEOUS
I 0.l Severability. If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect and enforceable.
10.2 Assignment. This Agreement is not assignable, transferable or sublicensable by Agency except with Flock's prior written consent. Flock may transfer and assign any of its rights and obligations, in whole or in part, under this Agreement without consent.
10.3 Entire Agreement. This Agreement and the Order Form(s) are the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements, communications and other understandings relating to the subject matter of this Agreement, and that all waivers and modifications must be in a writing signed by both parties, except as otherwise provided herein. None of Agency's purchase orders, authorizations or similar documents will alter the terms of this Agreement, and any such conflicting terms are expressly rejected.
10.4 Relationship. No agency, partnership,joint venture, or employment is created as a result of this Agreement and Agency does not have any authority of any kind to bind Flock in any respect whatsoever.
10.5 Costs and Attorneys' Fees. In any action or proceeding to enforce rights under this Agreement, the prevailing party will be entitled to recover costs and attorneys' fees.
I 0.6 Governing Law; Venue. This Agreement shall be governed by the laws of the State of Georgia without regard to its conflict oflaws provisions. The federal and state courts sitting in Atlanta, Georgia will have proper and exclusive jurisdiction and venue Flock Group Inc.
Document Ref: HYAUL•PJQQM-8RW8B-XOJ2A
Order Form
Anderson City, CA PD (Expansion)
1883822854
Paga 16 of 17
47 f i' o c k s a f e t y
with respect to any disputes arising from or related to the subject matter of this Agreement. The parties agree that the United Nations Convention for the International Sale of Goods is excluded in its entirety from this Agreement.
I 0.7 Publicity. Flock has the right to reference and use Agency's name and trademarks and disclose the nature of the Services provided hereunder in each case in business and development and marketing efforts, including without limitation on Flock's website.
I 0.8 Export. Agency may not remove or export from the United States or allow the export or re-export of the Flock IP or anything related thereto, or any direct product thereof in violation of any restrictions, laws or regulations of the United States Department of Commerce, the United States Department of Treasury Office of Foreign Assets Control, or any other United States or foreign agency or authority. As defined in FAR section 2.101, the Services, the Hardware, the Embedded Software and Documentation are "commercial items" and according to DFAR section 252.22770 l 4(a)( I) and (5) are deemed to be "commercial computer software" and "commercial computer software documentation." Consistent with DFAR section 227.7202 and FAR section 12.212, any use, modification, reproduction, release, perfonnance, display, or disclosure of such commercial software or commercial software documentation by the U.S. Government will be governed solely by the tenns of this Agreement and will be prohibited except to the extent expressly permitted by the terms of this Agreement.
I 0.9 Headings. The headings are merely for organization and should not be construed as adding meaning to the Agreement or interpreting the associated Sections.
10.10 Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. l 0.11 Authority. Each of the below signers of this Agreement represent that they understand this Agreement and have the authority to sign on behalf of and bind the organizations and individuals they are representing.
I 0.12 Notices. All notices under this Agreement will be in writing and will be deemed to have been duly given when received, if personally delivered; when receipt is electronically confirmed, if transmitted by facsimile or e-mail; the day after it is sent, if sent for next day delivery by recognized overnight delivery service; and upon receipt, if sent by certified or registered mail, return receipt requested.
Flock Group Inc.
Document Ref: HYAUL•PJQQM-8RW8B·XOJ2A
Order Form
Anderson City, CA PD (Expansion)
1883822854
48 . Signat re Certificate
Documert Ref.: HYAUL-PJQQM-8RW8B-XOJ2A .,
Document signed tSy:
Ill
Garrett Langley
Verified E-mail:
[email protected]
172 2.125.104 ~ ' 15A!l'202021;21:21 IITC lll1111111111111111 11111111111 Jeff Kiser
Verified E-mail:
[email protected] r
88.188.180.170 ~-c 1&A41'202023:52:57\ITC 1
111111111111111111111111111111
Document completed by all parties on:
15 Apr 2020 23:52:57 UTC
Signed with PandaDoc.com
PandaDoc is the document platform that boosts your
COfTlpany's revenue by accelerating the way it transacts. 49 50
Docusign Envelope ID: 7FB94FF3-E446-498F-A3DE-9D30C6CE4E81 Table of Contents
Implementation Timeline ................................................................. 2 Flock Safety Team ............................................ ............................. 3 Implementation Service briefs: Existing Infrastructure ............. 6 vs Standard vs Advanced
• Existing Infrastructure Implementation
• Standard Implementation
• Advanced Implementation
Things to Consider When Selecting Locations ......................... 12 Customer Responsibilities: AC-Powered Cams ........................ 14 Electrician Handout ..................... ................................................ 15 • Electrician Installation Steps
• FAQs about AC-Powered Flock Cameras
Installation Service Brief Summary ............................................. 18 Permitting: Pre-Install Questionnaire ....................................... 19
1. Timeline
2. Right of Way
3. AC Power vs. Solar
4. Traffic Control & Installation Methods
5. Paperwork & Required Forms
6. Contacts
*Fee Schedule .............................................................................. . 21 Help Center ........................................................................ ..... ........ 22 Customer Support ................................................. ........................ 22 CUSTOMER IMPLEMENTATION GUIDE: LAW ENFORCEMENT f tock safety 1 51 Docusign Envelope ID: 7FB94FF3-E446-498F•A3DE-9D30C6CE4E81 Implementation Timeline
This timeline provides general guidance and understanding of your installation process. While we typically complete installations 6-8 weeks after locations have been finalized, delays can occur as noted in the timeline below:
REVIEW LOCATIONS
FINALIZE LOCATIONS
STEP1
STEP2
STEP3
STEP4
ONGOING - AS NEEDED
Confirm Camera Locations With Your Sales Representative FLOCK: Your sales representative will present several viable options for camera locations CUSTOMER: Review Deployment Plan & approve camera locations PLEASE NOTE: If Public Works is required to move forward, please obtain approval Prepare For Finalized Camera Locations
FLOCK: Confirm Deployment Plane and signed agreement. Flock will move forward with next steps for locations that don't need permits (minimum 10 locations needed to move forward with partial installation)
CUSTOMER: Prepare the below items, as needed
• If permits are required, begin application process
• If camera will be AC-powered, hire an electrician/street department Conduct On-site Survey & Place Flags
FLOCK: Flock technician conducts site survey to (1) evaluate/reconfirm solar or power access, (2) check line of sight to the road, and (3) evaluate/reconfirm cellular service in the area. When the technician deems the locations suitable, s/he will place a white flag at each spot
PLEASE NOTE: If the initially determined locations don't meet Flock standards, we will evaluate a new location, obtain customer approval, and redo a site survey. This may push timeline for installation
Call 811
FLOCK: Flock Safety will coordinate with Call 811 to mark each camera location for underground utilities within a 10-foot radius
PLEASE NOTE: Call 811 is a government service, so turnaround times may vary and Is outside of Flock control
Schedule Installation
FLOCK: Flock will (1) ship any site specific material that the technician does not have locally (2) schedule the installation date
Install & Validate Cameras
FLOCK: After installation, your Onboarding Specialist will confirm that cameras are capturing footage well and functioning properly. They will then give you full access to the system along with helpful training resources
Finalize Any Installation Needs
FLOCK: While we typically complete installations within 4 weeks of finalizing locations, delays may occur due to external factors. In these instances, we will continue to work through this process until your cameras are fully installed and operational f tock safety 2
52 Docusign Envelope ID: 7FB94FF3-E446-498F-A3DE-9D30C6CE4E81 Flock Safety Team
Team
our Project Manager is your primary contact
ring camera installation.
ur project manager will guide you through the
tire installation process, keeping you apprised
II implementation updates as well as answering
questions you have during this time. They will
ure that all the cameras are on the ground and
ating for at least 48 hours before transitioning
to your Customer Success Manager.
• The Field Operations team is responsible for the
physical installation and maintenance of
cameras and associated equipment provided by
Flock. This includes a large team of technicians,
schedulers, and many others involved in
ensuring the delivery of the product.
• They take the technical plan you finalized with
Product Implementation and work closely with
other teams at Flock to make sure that the
cameras are installed quickly and safely and in
a way that maximizes the opportunity to solve
crime at a specific location.
• *Note*: For all Installation questions or
concerns, please always direct them to your
Customer Success Manager and not the
technician.
f tock safety 3
53 Docusign Envelope ID: 7FB94FF3-E446498F•A3DE-9O30C6CE4E81 I
Relationship Team I How They Will Support You
Flock Safety
Support
- ---
Customer Success Manager is your strategic
er for your lifetime as a Flock customer.
the cameras are getting installed, your CSM
elp get your account set up and get all key
trained on the system.
Camera-Installation, your CSM will be your
for most account-related needs: You should
out to them to:
• Set up Account Training
• Understand benefits of features
• Learning best practices for getting relevant
data
• Identifying opportunities to expand the security
network in your area
• Provide feedback on your partnership with
Flock
The Flock Safety Support team is committed to
answering all your day-to-day questions as quickly
as possible. To get in touch with support, simply
email [email protected] or call
866-901-1781 Mon-Fri 8am-8pm EST.
Support can help you:
• Request camera maintenance
• Troubleshoot online platform
• Contract/ Billing questions
• Update account information
• Camera Sharing questions
• Quick "How to" questions in your Flock Account
f fock safety 4
54 Docusign Envelope ID: 7FB94FF3-E446-498F-A3DE-9D30C6CE4E81 '-
Outside Party When They May Be Involved
Electrician/Street If the Flock cameras need to be AC powered, you (customer) are responsible for providing an Department electrician to ensure power connectivity Public Works (LE} To weigh in on the use of public Rights of Way or property
Department of
Transportation If installation in your area requires permitting (DOT), City, or
County agencies
PLEASE NOTE: On some occasions, third parties outside of Flock Safety may be (or need to be) involved in your implementation. ~
f tock safety 5
55 Docusign Envelope ID· 7FB94FF3-E446-498F-A3DE-9O30C6CE4E81 Implementation Service Briefs: Existing
Infrastructure vs Standard vs Advanced
'--
Existing Standard
Infrastructure Install Install
Pole None Flock
Timeline Short Medium
Cost Lowest Mid
Existing Infrastructure Implementation
COST: $150 per camera (one time cost)
Included In Scope:
Advanced
Install
NCHRP 350 /
MASH
Longest
Highest
Once designated locations are approved by the customer, as part of the Existing Infrastructure Implementation Service Flock will perform the following:
• An in-person site survey to confirm the installation feasibility of a location (location assessment, solar assessment, visibility review, etc.) o Cameras need sufficient power. Since a solar panel is required per camera, it can prevent adequate solar power if two cameras and two solar panels are on a single pole (blocking visibility). Therefore
if relying on solar power, only one camera can be installed per pole. • Confirm that a location is safe for work by following State utility locating procedures.
• Each installation may include the following:
o Installation of camera and solar panel or AC adapter box on a suitable existing pole
f fock safety 6
56 Docusign Envelope ID: 7FB94FF3-E446-498F-A3DE-9D30C6CE4E81 ■ Types of existing infrastructure such as existing utility, light, and traffic signal poles.
■ Pole no higher than 8'-12' (approval at Flock Safety's discretion) ■ Flock will provide and mount an AC adapter unit that a qualified electrician can connect to AC power following our electrical wiring requirements. Flock is unable to make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material). Electrical work requiring a licensed electrician and associated costs, not included in the scope.
o Access requiring up to a 14' using an A-frame ladder
o Standard MUTCD traffic control procedures performed by a Flock technician
• Obtain a business license to operate in the city and state of camera location Out Of Scope:
By default, Flock does not include the following as part of the Existing Infrastructure Implementation Service but can provide a quote for sourcing at an additional cost:
• Mounting on mast arms (always require bucket truck and traffic control) • Call 811 'Call-before-you-Dig' system
• Installation of any poles including but not limited to o Standard, 12' above grade Flock breakaway pole
o NCHRP 350 or MASH approved pole (as may be required for locations in DOT right of way)
• A Bucket Truck for accessing horizontal/cross-beams and/or height above 14' • Special equipment rentals for site access
• Site-specific engineered traffic plans
• Third-party provided traffic control
• State or city-specific specialty contractor licenses or unique attachment/ connection requirements
• Custom engineered drawings
• Electrical work requires a licensed electrician.
f tock safety 7
57 Docusign Envelope ID: 7FB94FF3-E446-498F-A3DE-9D30C6CE4E81 o Flock will provide and mount an AC adapter that a qualified electrician can connect to AC power but cannot make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material).
• Concrete cutting
• Private utility search for privately owned items not included in standard 811 procedures (communication, networking, sprinklers, etc.) • Upgrades to power sources to ready them for Flock power (additional fuses, switches, breakers, etc.)
• Any fees or costs associated with filing for required city, county, or state permits
• Licensing or attachment agreements with asset / infrastructure owners • Utility contracts and billing
• Customer requested relocations (see fee schedule)
Standard Implementation
COST: $650 per camera (one time cost)
Included In Scope:
Once designated locations are approved by the customer, as part of the Standard Implementation Service Flock will perform the following:
• An in-person site survey to confirm the installation feasibility of a location (location assessment, solar assessment, visibility review, etc.) • Confirm that a location is safe for work by following state utility locating procedures. Work with local utilities to prevent service interruptions during the installation
o Engage 811 'Call-before-you-Dig' system to receive legal dig date o Apply approved markings Coordinate with 811 regarding any necessary high-risk dig clearances or required vendor meets
• Each installation may include the following:
o Installation of camera and solar panel with standard, 12' above grade Flock breakaway pole
f tock safety 8
58 Docusign Envelope ID: 7FB94FF3-E446-498F-A3DE·9O30C6CE4E81 o Installation of camera and AC adapter that a qualified electrician can connect to AC power on a suitable existing pole, no higher than 8-12' (approval at Flock Safety's discretion)
■ Flock will provide and mount an AC adapter that a qualified electrician can connect to AC power following our electrical wiring requirements. Flock is unable to make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material). Electrical work requiring a licensed electrician and associated costs, not included in the scope.
o Access requiring up to a 14' A-frame ladder
o Standard MUTCD traffic control procedures performed by a Flock technician • Obtain a business license to operate in the City and State of camera location Out Of Scope:
By default, Flock does not include the following as part of the Standard Implementation Service but can provide a quote for sourcing at an additional cost:
• Use and/or mounting to existing infrastructure.
• NCHRP 350 or MASH approved pole (as may be required for locations in DOT right of way)
• A Bucket Truck for accessing horizontal/cross-beams and/or height above 14' • Special equipment rentals for site access
• Site-specific engineered traffic plans
• Third-party provided traffic control
• State or city-specific specialty contractor licenses
• Custom engineered drawings
• Electrical work requires a licensed electrician.
o Flock will provide and mount an AC adapter that a qualified electrician can connect to AC power but cannot make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material).
• Concrete cutting
• Private utility search for privately owned items not included in standard 811 procedures (communication, networking, sprinklers, etc.) f fock safety 9
59 Oocusign Envelope 10: 7FB94FF3-E446-498F-A3DE-9D30C6CE4E81 • Upgrades to power sources to ready them for Flock power (additional fuses, switches, breakers, etc.)
• Any fees or costs associated with filing for required city, county, or state permits
• Licensing or attachment agreements with asset / infrastructure owners • Utility contracts and billing
• Customer requested relocations (see fee schedule)
Advanced Implementation
COST: $1,900 per camera (one time cost)
Included In Scope:
Once Designated Locations are confirmed, as part of the Advanced Implementation Service, Flock will perform the following:
• An in-person site survey to confirm the installation feasibility of a location (location assessment, solar assessment, visibility review, etc.) • Confirm that a location is safe for work by following State utility locating procedures. Work with local utilities to prevent service interruptions during the installation
o Engage 811 'Call-before-you-Dig' system to receive legal dig date o Apply approved markings Coordinate with 811 regarding any necessary high-risk dig clearances or required vendor meets
• Each installation may include the following:
o Installation of camera and solar panel on a suitable NCHRP 350 or MASH approved pole.
o Installation of camera and AC adapter that a qualified electrician can connect to AC power.
■ Flock will provide and mount an AC adapter that a qualified electrician can connect to AC power following our electrical wiring requirements.
Flock cannot make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material). f tock safety 10
60 Docusign Envelope ID: 7FB94FF3-E446-498F·A3DE·9D30C6CE4E81 Electrical work requiring a licensed electrician and associated costs, not included in the scope.
o Access requiring up to a 14' A-frame ladder
o Standard MUTCD traffic control procedures performed by a Flock technician
• Obtain a business license to operate in the City and State of camera location Out Of Scope:
By default, Flock does not include the following as part of the Advanced Implementation Service but can optionally provide a quote for sourcing (additional cost):
• Installation on Standard, 12' above grade Flock breakaway pole or existing infrastructure.
• A Bucket Truck for accessing horizontal/cross-beams and/or height above 14' • Special equipment rentals for site access
• Site-specific engineered traffic plans
• Third-party provided traffic control
• State or City-specific specialty contractor licenses
• Custom engineered drawings
• Electrical work requires a licensed electrician. Flock will provide and mount an AC adapter that a qualified electrician can connect to AC power but cannot make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material).
• Concrete cutting
• Private utility search for privately owned items not included in standard 811 procedures (communication, networking, sprinklers, etc.) • Upgrades to power sources to ready them for Flock power (additional fuses, switches, breakers, etc.)
• Fees or costs associated with filing for required City, County, or State permits f tock safety 11
61 Docusign Envelope ID: 7FB94FF3-E446-498F-A3DE-9D30C6CE4E81 Things to Consider When Selecting Locations
Falcon Cameras
• Use Cases
o Flock LPRs are designed to capture images
of rear license plates aimed in the direction
of traffic.
o Flock LPRs are not designed to capture
pedestrians, sidewalks, dumpsters, gates,
other areas of non-vehicle traffic,
intersections.
• Placement
o They capture vehicles driving away from an intersection. o They cannot point into the middle of an intersection. o They should be placed after the intersection to prevent stop and go motion activation or "stop and go" traffic. • Mounting
o They can be mounted on existing utility, light, traffic signal poles, or 12 foot Flock poles.*
o They should be mounted one per pole.** If using AC power, they can be mounted 2 per pole.
• They can be powered with solar panels or direct wire-in AC Power (no outlets).***
• They will require adequate cellular service using AT&T or T-Mobile to be able to process & send images.
• Permitting (or permission from pole owner) may be required to use existing infrastructure or install in specific areas, depending on local regulations & policies.
•• Cameras need sufficient power. Since a solar panel is required per camera, it can prevent adequate solar power if two cameras and two solar panels are on a single pole (blocking visibility}. Therefore if relying on solar power, only one camera can be Installed per pole .
... Flock does not provide Electrical services. Once installed, the agency or community must work with an electrician to wire the cameras. Electrician services should be completed within two days of installation to prevent the camera from dying.
f fock safety 12
62 Docusign Envelope ID: 7FB94FF3-E446-498F-A3DE-9D30C6CE4E81 Solar Panels
Solar panels need unobstructed southern-facing
views.
Pole
If a location requires a "DOT Pole" (i.e., Advanced
Pole, not Flock standard pole), the implementation
cost will be $5,000/camera.
frock safety 13
63 Docusign Envelope ID: 7FB94FF3•E446-498F-A3DE-9D30C6CE4E81 Customer Responsibilities: AC-Powered Cams
If the Flock cameras need to be AC-powered, the customer is responsible for acquiring an electrician and ensuring they connect the camera to power. See steps 2 and 6 below.
How to Get Started with a Powered Install
1. Create a Deployment Plan
Work with us to select the best location(s) for Flock Safety cameras and power sources
2. Acquire an Electric Quote
Contact an electrician to receive a quote to run 120volt AC power to 120v the camera
(ID
3. Sign Flock Safety Agreement
Sign the Flock Safety purchase order to begin the installation of cameras
4. Conduct Site Survey
Flock will mark camera locations, locate underground utilities and mark if present
5. Install Camera
Flock will install the camera and AC power kit at the specified camera location
6. Connect Camera to Power
Notify the electrician that the camera is ready for the power connection installation
f tock safety 14
64 Docusign Envelope ID: 7FB94FF3-E446-498F-A3DE-9D30C6CE4E81 Electrician Handout
Electrician Installation Steps
1. Run AC cable and conduit to the box
according to NEC Article 300 and any
applicable local codes. The gland
accepts ½" conduit.
2. Open the box using hinges.
3. Connect AC Mains per wiring diagram
below:
a. Connect AC Neutral wire to the Surge Protector white Neutral wire using the open position on the lever nut.
b. Connect AC Line wire to the Surge Protector black Line wire using the open position on the lever nut.
c. Connect AC Ground wire to the Surge Protector green ground wire using the open position on the lever nut.
4. Verify that both the RED LED is lit on the front of the box
5. Close box and zip tie the box shut with the provided zip tie
6. While still on-site, call Flock, who will remotely verify that power is working correctly:
Southeast Region - (678) 562-8766
West-Region - (804) 607-9213
Central & NE Region - (470) 868-4027
120VAC
FROIII LIGKT POlE
CAMERA
7 f tock safety 15
65 Docusign Envelope ID: 7F894FF3-E446-498F-A3DE-9D30C6CE4E81 FAQs about AC-Powered Flock Cameras
What voltage is supported?
The AC kit is designed to work with 120VAC Infrastructure by default. A 240VAC version is available on request.
How much power does this consume?
Peak current draw is 1.5 A at 120VAC. The average power draw is roughly 30W in high traffic conditions but maybe lower when fewer vehicles are present.
Who is responsible for contracting the electrician?
The customer is responsible for contracting an electrician. We can help answer questions, but the customer is responsible for identifying and contracting an electrician.
Who is responsible for maintenance?
Flock will handle all maintenance related to Flock's camera and power equipment.
However, any problems with the electrical supply are the customer's responsibility.
The AC junction box has two lights to indicate the presence of power and make it easy for quick diagnosis if there is a problem related to the AC power source. • If the camera indicates to Flock that there is a power supply problem, Flock will notify the customer and request that the customer verifies the lights on the AC junction box. If the AC Source light is illuminated, Flock will send a technician to investigate. If the AC source light is not illuminated, the customer should check any GFCl's or breakers in the supply circuit or call the electrician who installed the power supply.
How much does it cost?
Work required to bring AC power to each location will be different, so exact pricing is unavailable. Primary cost drivers include arrow boards and the distance from the camera location to the AC power source.
What information do I need to provide my electrician?
The Flock deployment plan and these work instructions should be sufficient to secure a quote. It will be helpful if you know the location of the existing power infrastructure before creating the deployment plan.
frock safety 16
66 Docusign Envelope ID: 7FB94FF3-E446-498F-A3DE-9D30C6CE4E81 Can you plug it into my existing power outlet? The Flock AC power adapter does not use a standard outlet plug but must be directly wired into the power mains.
While using outlet plugs may be convenient, they can easily be unplugged, presenting a tampering risk to this critical safety infrastructure.
The electrician can route power directly to the camera with a direct wire-in connection if an outlet is close to the camera.
How long does this process typically take?
The installation process typically takes 6-8 weeks. To accelerate the process, be sure to have the electrician perform his work shortly after the Flock technician finishes installing the camera.
What kind of electrician should I look for?
Any licensed electrician should perform this work, though we have found that those who advertise working with landscape lighting are most suited for this work.
What happens if the electrician damages the equipment?
The customer is responsible for contracting the electrician. Any liability associated with this work would be assumed by the customer. If any future work is required at this site due to the electrical infrastructure or the work performed by the electrician would be the responsibility of the customer.
When should the electrician perform his work?
Once Flock installs the camera, you will receive an email alert letting you know that this has been completed. After this, you will need to schedule the electrician to route power to the pole.
What if my electrician has questions about Flock's AC Kit? You should share the AC-Power Kit Details packet with the electrician if they have questions.
What if the AC power is on a timer?
Sometimes the AC power will be on a timer (like used for exterior lighting). Flock requires that the AC power provided to the camera be constant. The source that the electrician uses must not be on a timing circuit.
f tock safety 17
67 Docusign Envelope ID: 7FB94FF3-E446-498F-A3DE-9D30C6CE4E81 Installation Service Brief Summary
Below outlines the statement of work for the Flock Camera Installation:
- -
What Is Covered By Flock What Is NOT Covered By Flock Special Note Flock Cameras & Traffic Control And Any
Online Platform Associated Costs
Mounting Poles "'DOT Approved Pole Cost Electrician
& Ongoing Electrical Costs
AC Power Kit (As Needed) Engineering Drawings
Solar Panels (As Needed) Relocation Fees Excluding Changes During Initial Installation
Site Surveys And Call 811 Contractor Licensing Fees
Scheduling
Installation Labor Costs Permit Application Processing Fees Including, But Not Limited
Customer Support/ Training Specialist Mounting Equipment To, ••MASH Poles Or Adapters
Cellular Data Coverage Bucket Trucks
Maintenance Fees Loss, Theft, Damage To Flock
(Review Fees Sheet For
More Details) Equipment
Data Storage For 30 Days Camera Downtime Due To Only Applicable For Power Outage AC-Powered Cameras
*"'*Field Technician Maintenance
For Falcon'" Flex
'-
*If a location requires a "DOT pole" (i.e., not our standard), the implementation cost will be $5,000/camera; This cost is applicable for installations in GA, IL, SC, TN, and CA. *"MASH poles; Manual for Assessing Safety Hardware (MASH) presents uniform guidelines for crash testing permanent and temporary highway safety features and recommends evaluation criteria to assess test results ._*If a camera is lost, stolen, or damaged, a replacement device can be purchased at a discounted price of $800 '
,)
f tock safety 18
68 Docusign Envelope ID: 7FB94FF3-E446-498F-A3DE-9D30C6CE4E81 Permitting: Pre-Install Questionnaire
1. Timeline
• In Flock Safety's experience, in-depth permitting requirements can add 2+ months to the installation timeline.
• The SLA for permit document submission is within 15 days from contract signature date (contract Closed-Won)
2. Right of Way
• Will any Flock Safety cameras be installed on the city, state, or power company-owned poles or in the city, county, or state Right of Way (RoW)? o What is the Row buffer?
o Will additional permits or written permission be required from third-party entities (such as DOT, power companies, public works, etc.)? • Will any cameras be installed on city-owned traffic signal poles (vertical mass)?
o If yes, please provide heights/photos to determine if a bucket truck is needed for the installation.
■ Note: A bucket truck is required if the height exceeds 15 feet tall.
3. AC Power vs. Solar
• If AC powered, is there a 120V power source available, and is there access to an electrician who can connect the existing wire to the Flock Safety powered installation kit?
• If solar-powered, consider the size of the solar panel and potential to impact the visibility of DOT signs/signals:
0 Single Panel: 21.25" X 14" X 2" (Length X Width X Depth) 0 Double Panel: 21.25" X 28" X 2" (LxWxD)
4. Traffic Control & Installation Methods
• If a bucket truck is required, this typically necessitates an entire lane to be blocked in the direction of travel. Can you provide a patrol car escort, or will full traffic control be required?*
PLEASE NOTE: If traffic control is required, you may incur additional costs due to city/state requirements; Fees will be determined by quotes received. f fock safety 19
69 Docusign Envelope ID: 7FB94FF3-E446-498F-A3DE-9D30C6CE4E81 • If full traffic control is required (cones, arrow boards, etc.):
o Will standard plans suffice, or are custom plans needed? Custom plans can double the cost, while standard plans can be pulled from the Manual of Uniform Traffic Control Devices (MUTCD).
o Will a non-sealed copy of the traffic plan suffice? Or does the traffic plan need to be sealed and/or submitted by a professional engineer? o Are there state-specific special versions/variances that must be followed? • If a bucket truck is not required, the shoulder or sidewalk should suffice and enable Flock Safety to proceed without traffic control systems in place. o Note: In some states (i.e., arrow boards), sidewalks may require signage. If signage is mandatory, Will your Public Works department be able to assist?
5. Paperwork & Required Forms
• Flock Safety will need copies of paperwork to complete before proceeding (ex., business license applications, encroachment permit applications). We can save critical time by gathering these documents upfront. We appreciate your assistance in procuring these.
6. Contacts
• If Flock Safety needs to interface directly with the departments, please share the contact information of the following departments:
o Permitting
o Public Works
o Traffic Department
f tock safety 20
70 Docusign Envelope ID: 7FB94FF3-E446.4198F-A3DE-9D30C6CE4E81 *Fee Schedule
After a deployment plan with Designated Locations and equipment has been agreed upon by both Flock and the Customer, any subsequent changes to the deployment plan ("Reinstalls") driven by a Customer's request will incur a fee per the table below.
What Services Incur Fees:
• Requested relocations post-approval by customer
• Relocations due to poor performance will be the responsibility of Flock o If a customer requests a location against the advisement of Flock, performance issues and any requested relocations will be the responsibility of the customer.
• Per the contract and absent a defect, in the event that Flock Hardware is lost, stolen, or damaged, Customer may request that Flock replace the Flock Hardware at a fee according to the then-current Reinstall policy https://www.flocksafety.com/reinstall-fee-schedule
• Misc billables for out of scope items for each implementation All fees are per reinstall or required visit (in the case that a reinstall is attempted but not completed) and include labor and materials. If you have any questions, please email [email protected].
f tock safety 21
71 Docusign Envelope ID: 7FB94FF3-E446-498F-A3DE-9D30C6CE4E81 Help Center
Our Help Center is filled with many resources to help you navigate through the online platform. Below you will find some common questions and their relevant help article:
How do I search camera footage?
How do I add a user?
How do I add a vehicle to my own Hot List?
How do I enable browser notifications for Hot List alerts? How do I get text alerts for Hot List?
How do I request camera access from other nearby agencies? Help Center
How do I use the National Lookup to search for a plate? (National Lookup - network of law enforcement agencies that have opted to allow their network of Flock cameras to be used for searches)
How do I reset my / another user's password?
Customer Support
You can reach our customer support team anytime by emailing [email protected]. They can help answer any "How-To" questions you may have.
f fock safety 22
72 fi'oc k safety
FLOCK GROUP INC.
ADDITIONAL SERVICES AGREEMENT
This Agreement combined with the existing agreement referenced in Exhibit A describe the relationship between Flock Group Inc. ("Flock") and the customer identified below ("Customer") (each of Flock and Customer, a "Party"). This order form ("Order Form") hereby incorporates and includes the terms of the previously executed agreement (the "Terms") which describe and set forth the general legal terms governing the relationship (collectively, the "Agreement"). The Terms contain, among other things, warranty disclaimers, liability limitations and use limitations.
This additional services Agreement will be effective when this Order Form is executed by both Parties (the "Effective Date").
Customer: Anderson Police Department
Address: 2220 North St.
Anderson, CA 96007
Initial Term. 24 Months
Renewal Term: 24 Months
Name
(Includes one-time fees)
Flock Falcon Camera
Implementation Fee (Public)
,Special terms:
• N/A
Flock Group Inc.
Today's Date - Jul 30, 2021
This proposal expires in 30 days.
Doeuma11t Ref: FNG4 T-GPQFY-09USX-UPRSB
Contact Name: Mike Hallagan
Phone: (530) 378-6600
E-Mail. [email protected]
Billing Term: Annual payment due Net 30 per terms and
conditions
Price QTY
$2,500.00
$250.00
Recurring Total:
Subtotal
5 $12,500.00
5 $1,250.00
Year 1 Total $13,750.00
12500
Order Fonn
CA - Anderson CA Phase
3 0064v0000 I sPvtUAAS
73 fi'ock safety
Flock Group Inc Customer:
By: at,. ~Ul~:JC By: }',.fZ..
Name: Alex Latraverse Name: Jeff Kiser
Title: CRO Title: City Manager
Date: 08/04/2021 Date: 08/04/2021
EXHIBIJA
This agreement is governed by the terms as set out in this attached agreement that has been previously eucuted by both parties.
Flock Group Inc.
Today's Date - Jul 30, 2021
This proposal expires in 30 days.
Document Ref: FNG4T•GPQFY·09USX-UPRSB
Order Form
CA • Anderson CA Phase
3 0064v00001 sPvtUAAS
74 FLOCK GROUP INC.
PO Box 207576
Dallas, TX 75320-7 576
SAAS SERVICES AGREEMENT
ORDER FORM
This Order Form together with the Saas Terms (as defined herein) describe the relationship between Flock Group Inc. ("Flock") and the customer identified below ("Customer") (each of Flock and Customer, a "Party"). This order fonn ("Order Form") hereby incorporates and includes the "Tenns and Conditions" located at hllps:l/www.flocksafety.com/legal/terms-andconditions (the "Saas Terms") which describe and set forth the general legal terms governing the relationship (collectively, the "Agreement" ). The Saas Terms contain. iUil21)g other things. warranty djsclajmers,.liruillily limitations and use limitations.
The Agreement will become effective when this Order Fonn is executed by both Parties (the "Effective Date"). customer: Anderson Police Department
Address: 2220 North Street
Anderson, CA 96007
Usage Fees: $4000 per Year (the "Payment Period")
Number of Cameras: 2
Installation Fee (one-time) $0
Pole Fee (one-time) SO
Contact Steve Blunk
Phone: (530) 378-6611
E-Mail: [email protected]
Initial Term: 24 Months
Renewal Term: 12 Months
Billing Contact:
(1f different than above)
Liz Cottrell
[email protected]
(530) 378-6626
Expected Payment Method: Check
By executing this Order Form, Customer represents and warrants that it has read and agrees all of the terms and conditions contained in the Saas Terms located at h1!ps://www.flocksafety.&.2!l.J.&ga1/terms-and-conditions.
The Parties have executed this Agreement as of the dates set forth below.
Flock Group Inc. Order Form
Anderson City, CA Police Department
613646977
Document Ref: FNG4T•GPQFY-09USX•UPRSB Page 3 of6
75 Flock Grouilnc ,-4 le
-r.i,dt a'? 'J Customer Nam'i/fe· Ji Kiter
By: Garrett Langley By:
Name: Name:
Title:
CEO Title:
Date: 11/01/2019 Date:
EXHIBIT A
Statement of Work
Installation of Flock Camera on existing pole or Flock-supplied pole if required Flock Group Inc.
Document Ref: FNG4T -GPQFY•D9USX-IJPRSB
Jeff Kiser
City Manager
11/04/2019
Order Form
Anderson City, CA Police Department
613646977
76 TKPLY-ZQPKD-AV9FU~VZNZW
Garrett Langley
[email protected]
172.2,126.104 ----- 01 NOY20UIC-.04:30IITC 1111111111111111111111111111 I Document Ref: FNG-4T-GPQFY-09USX.UPRSB
Steve Blunk
sblunk@ci .anderson .ca .us
04 Nov 2019 18:25:00 UTC
PandaDoc.com
d l
JqfKirer
Pages of&
77 Flock Group Inc.
Today's Date - Jul 30, 2021
This proposal expires in 30 days.
Document Ref: FNG4T-GPQFY-09USX-UPRSB
fi"ock safety
Order Fonn
CA - Anderson CA Phase
3 0064v0000 l sPvtUAAS
Page8of8
78 _ Signature Certificate
Document Ref.: FNG4T-GPQFY-D9USX-UPRSB
Document signed '5y:
Mike Hallagan
Verified E-mail:
[email protected]
88.189.180.170 I 04 Aug 2021 17:02:12 UTC
Alex Latraverse
Verified E-mail:
[email protected]
/,FZ-1
1111111111 llllllllrlllllll llll
,--
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78.97.107.211 04 Alig 2021 111:07:&4 UTC •111111111111111111111111111111 Document completed by all parties on:
- 04 Aug 202119:07:54 UTC
Si9ned with PandaDoc.com
PandaDoc is a document workflow and certified eSignature solution trusted by 25,000+ companies worldwide.
79 DocuSign Envelope ID: AAA363CF-79B0-4383-93F2-5DA4A570E0F9 FLOCK GROUP INC.
ADDITIONAL SERVICES AGREEMENT
This Agreement combined with the existing agreement referenced in Exhibit A describe the relationship between 1=1ock Group Inc. ("Flock") and the customer identified below ("Customer") (each of Flock and Customer, a "Party"). This order fonn ("Order Form") hereby incorporates and includes the terms of the previously executed agreement (the "Terms") which describe and set forth the general legal terms governing the relationship (collectively. tht ~Agreement" ). The Terms contain, among other things, warranty disclaimers. liability limitations and use limitations.
This additional services Agreement ,,ill be clTecth·e when this Order Form i~ executed by both Parties (the "Effective Date").
Agency: CA - Anderson PD
Legal Entity Name:
Address:
2220 North St
Anderson, California 96007
Expected Payment Method:
ACH / Check
Contact Name: Mike Hallagan
Phone: (530)378-6600
E-Mail: mhallaganr~ ci.anderson.ca.us
Billing Contact:
(1f difTerenl than above)
Billing Term: Payment due Net 30 per terms and
Initial Term: 24 months conditions
Renewal Term: 24 months Billing f,·requency: Annual Plan - First Year Invoiced at Signing
Sales tax will be added to all fees as applicable. If your organization is tu exempt, please check this box:
and email your Sales Tax Exemption Certificate to billing(i'Oocksafety.com. 80 DocuSign Envelope ID: AAA363CF-79B0-43B3-93F2-5DA4A570E0F9 Professional Services and One-Time Purchases
Name
Professional Services - Standard Implementation Fee
Hardware and Software Products
Annual recurring amounts over subscription term
Name
Falcon
Price/Usa2e Fee OTY
$350.00 2.00
Price/Usa2e Fee OTY
$2,500.00 2.00
Subtotal Year 1:
Subscription Term:
Annual Recurring Total:
Estimated Sales Tax:
Total Contract Amount:
Subtotal
$700.00
Subtotal
$5,000.00
$5,700.00
24 Months
$5,000.00
$0.00
$10,700.00
81 DocuSign Envelope ID: AM363CF-79B0-43B3-93F2-5DA4A570E0F9 By executing this Order Form, Agency represents and warrants that it has read and agrees to all of the terms and conditions contained in the Terms attached. The Parties have executed this Agre~mcnt as of the dates set forth belo\\·.
FLOCK GROUP, INC. Agency: CA - Anderson PD
By: G
DocuS'9ned by:
~,£:~ By: ~
f;ur:@
AFA5998D5DC&4FA
Mark smith Jon Poletski
Name: Name:
Title:
General counsel
Title:
Chief
3/31/2023 3/31/2023
Date: Date:
82 DocuSign Envelope ID: AAA363CF-79B0-43B3-93F2-5DA4A570E0F9
EXHIBIT A
This agreement is governed by the terms as set out in this attached agreement that has been previously executed by both parties.
83 Docuslgn Envelope ID: 7FB94FF3-E446-498F-A3DE-9D30C6CE4E81 f i' o c k s a f et y
Flock Saki) + C.-\ - .-\n,krson I'll
I lnck < 1n1up I ill'.
1170 I lm\l'll \ Jill Rd. ~uitl' :! 1 !l
.\tl;rnta. (i .- \ 30 .~ 18
\L\I, l'O, I'\(' I:
Tariq Bright
t:iriq.bright ·~1 lhKh."all'l) .l'lllll
-Hl88W18:i.'- 1
84 Docusign Envelope ID: 7FB94FF3-E.W6-498F-A3OE-9D30C6CE4E81 f i'ock safety
ORDER FORM
This order form ("Order Form") hereby incorporates and includes the tenns of the previously executed agreement (the "Terms'') which describe and set forth the general legal tenns governing the relationship (collectively. the "Agreement" ). The Terms contain. among other things. warranty disclaimers, liability limitations and use limitations.
This additional services Agreement will be effective when this Order Fonn is executed by both Parties (the "Effective Date") Customer
Legal l:nllly Name.
Accounts Payable Email·
Address
CA - Anderson PD
CA - Anderson PD
[email protected] us
2220 North St Anderson, Cahfom1a 96007
Hardware and Software Products
Annual recurring amounts over subscnpt1on term
Plock Safety Platform
Flock Sarety LPR Products
Flock SaFety f alcon®
Professional Services and One Time Purchases
One Time Fees
Flock Safety Proressiona I Services
Professional Services - Standard lmplemcntatt0n Fee
lmual Term
Renewal Term
Payment Terms
Billing Frequency.
Retention Pemxl·
~65000
24 Months
24 Months
Net 30
Annual Plan • Fttsi Year Invoiced at S 1gning
30 Days
2 l
Subtotal Vear I:
Annual Recurring Subtotal:
Estimated Tu:
Contract Total:
$6,000.00
Include~
'S l,30000
$7,300.00
$6,000.00
$0.00
$13,300.00
Tcues shown lllwve ure provuled a.,· on estimate. Acrual ta:ces ,,re the n:.o;pon.~1h1Jity ,( 1he C11swmer 1 ht.'i Agrccm.:n1 "1ll ,1111<Jmat,011fy rcn~w_lhr .n1,xt:.\'J1ve renewal /emu of the greater of one year or the length sel forth on the Order Form (each, a "Renewal Term") unless either Party gives the other Party nortce olnon-renewul tr/ /ee1.,1 rhrrt) (3()) day., prwr to the en</ ofth,· thcn-,·11rrcnt term.
Billing Schedule
Hillin:,: Sd1cdulc \111011111 (I "Ill
85 Docusign Envelope ID: 7FB94FF3-E446-498F-A3DE-9D30C6CE4E81 \'ear I
Al Conlracl S1gnmg $7.300.00
Annual Recurring after \'ear I S6.00000
Contract Total $13,300 00
•Tax nol included
86 Docusign Envelope ID: 7FB94FF3-E446-498F-A3DE-9D30C6CE4E81 Product and Services Descri tion
Flock sarety Falcon®
Professional Services - Standard
lmplementalion Fee
Law enforcement grade mfraslructure-free (solar power + L TE) license plate recognition camera with Vehicle Fingerprint™ technology (proprietary machine learning soflware) and real-time alerts for unlimited users One-time Professional Services engagement. Includes site and safely assessment, camera setup and testing, and shipping and handling in accordance with the Flock Sarety Standard lmplementalion Service Brief 87 Docusign Envelope ID: 7FB94FF3-E446-498F·A3DE-9D30C6CE4E81 By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the terms and conditions contained in the previously executed agreement, The Parties have executed this Agreement as of the dates set forth below.
FLOCK CROUP, INC. Customer: CA - Anderson PD
~Signed by:
By: L~,i:~
r-:Slgned by:
By: ~~1ofse~~~
Mark smith Joey Forseth
Name: Name:
Title:
General counsel
Title:
12/30/2024 12/30/2024
Date: Date:
PO Number:
88 89
Docusign Envelope ID: 9746550O-1CC0-4258-9AAD-0F766563385C f i'ock safety
Customer
Legal Entity Name
Accounts Payable Email
Address
CA - Anderson PD
CA - Anderson PD
hsm1th~fandcrsonpohcc org
2220 Nonh St Anderson, California 96007
Hardware and Software Products
Recumng amounts over subscription term
Flock Safety Platform
Flock Safety Plalfo rm
Flock Safety Platform - Essentials
Flock Safety LPR Producls
Flock Safety LPR. fka Falcon
Professional Services and One Time Purchases
- -
ORDER FORM
lniual Term
Renewal Term·
Payment Terms.
B1lhng Frequency
Retention Period
Included
Included
24 Months
24 Months
Net 30
Annual
JO Days
536,000.00
Included
Included
I l h u1 I o,t {.D11 ,111i 11\ t ~, Ju l
One Time Fees
Sub Iota I \ "ear I:
Annual Recurring Subtotal:
Estimated Tax:
Contract Total:
S36.000.00
$36.00000
SO.DO
$72,000.00
141x.._• ii .'iltown 41/uw<t: '"<: pr11ndeJ "·" uu t•stittuue. Ac:tuttl IU.'ft!S are Ilw rt!.-.pmr.-.ihtlity •~(1/Ji:: ( '11.,·tm11t:r. T/11.f AKr,,emem will ,ru1omat1itfflJ_1· r<·m·wjvr .HK t 't".HnY renewal terms of the greater of one year or the length set forth on the Order Form (each, a "Re11ewal Term") unless either Party g l,es the other Party ,rotu.'-· ,'.f11mi-renewul al lea.'+I 1hir1y (30) day.,; prior to llu: em/ oftlr,~ the11~'11rrenl term.
I In• frrm fi,r /-"lod H,mlw<1rl!" .,/,al/ c11111111e11u 11po11 jir.,1 m.,w/la11,m a,rd vuhdu1w11, e.rceJ?I 1/ra/ t/r,: lerm for wry I-Ind H,mlware //re,/ r,:q111re.1· .w:/J• rn'ilt1lfotw11 !ilwll t:m1mw11ce 11ptm ,·r:et.·utum oflhe Agrc!t!lllf!ltt. In the ei•e,u a ( ·ustomer purc:hww.,· more tlum one IJ'f''- of F/01.,•/c Hardwnr,·. 1/rc earh~:,1 7 ~rm ·"'"" date ... hall r..·untrol. In 1/re ,•v('nt a ( '11.woml!r purdu1.,;es sryiwe1re 011~1•, lhe 7i!nn .,·hall cmmmmce upon e.n~·utwn uj the Axrcc:menl Special Terms:
• This tenn shall be cffectrve 2.< 8.'2026 • 2, 712028.
This Agreement supersedes any and all previously executed agreement between the Parties, relating lo the provision of services by Flock to Cus1omer and any exh1b1ts attached I hereto or incorporated therein b) reference. Upon execution of this Agreement, a 11 previously executed agreements pertammg lo the Services provided shall run coterminous \\1th the Term of this Agreement. In the event of any overlap in subscnpt1on tenns and pnor invoices. payments will be provided m pro ra1a credit Any esumates provided on credits are subject to change based on execution of new contracl 90 Docusign Envelope ID: 9746550D-1CC0-4258-9AAD•0F766563385C Billing Schedule
Billin~ !-.dmluk \mount (I ',I))
\'ear I
At Contract Signing $36,000.00
Annual Recurring after \ 'ear I $36,000.00
Contract Total $72,000.00
•Tax not included
91 Docusign Envelope ID: 9746550O-1CC0-4258-9MD-0F766563385C Product and Services Description
l·lorl. ",afr1~ l'latfo1111 lt,·,m l'ro,lmt lh·,n ip1io11 An integrated public safety platform that detects, centralizes and decodes actionable evidence to increase safety, improve efficiency, and connect the Flock Safety Platform - Essentials community.
Law enforcement !irade infrastructure-free (solar power + L TE) license plate recogni1ion camera with Vehicle Fingerprint ™ technolo!IY (proprietary Flock Safety LPR, fl.a Falcon machine learning software) and real-time alerts for unlimited users.
FlockOS Features & Description -- ----------------------- -- 1101.·hO, I L',llllll'' Unl'lql111111
The ability 10 request direct access to feeds from privately owned Flock Safety LPR cameras locat,:d in Community Network Access neighborhoods, schools, and businesses in your community, significantly increasing actionable evidence that clears cases
Unlimited Users Unlimited users for flockOS
State Network ( License Plate Lookup Only)
Allows agencies to look up license plates on all cameras opted into the Flock Safety network within your state.
With the vast Flock Safety sharing network, law enforcement agencies no longer have to rely on just their Nationwide Network (License Plate Lookup Only) devices alone. Agencies can leverage a nationwide system boasting 10 billion additional plate reads per month to amplify the potential to collect vital evidence in otherwise dead-end investigations.
Law Enforcement Network Access
The ability to request direct access to evidence detection devices from Law Enforcement agencies outside of your jurisdiction.
Time & Location Based Search Search full, partial, and temporary plates by time at particular device locations License Plate Lookup Look up specific license plate location history captured on Flock devices Vehicle Fingerprint Search Search footage using Vehicle Fingerprint™ technology. Access vehicle 1ype, make, color, hcense plate state, missing / covered plates, and other unique features like bumper slickers, decals, and roof racks. lnsighls & Analylics Reporting tool to help administrators manage their LPR program \\1th device performance data, user and network audits, plate read reports, hot list alen reports, evenl logs, and outcome reports Receive au1omated alerts when vehicles entered into established databases for mossing and wanted persons Real-Time NCIC Alerts on Flocl. ALPR Cameras are detected, including the FBI ' .s National Crime Information Center (NCIC) and National Center for Missing & Exploited Children (NCMEC) databases.
Unlimited Custom Hot Lists Ability to add a suspect's license plate 10 a custom list and gel alerted when it passes by a Flock camera
92 Docusign Envelope ID: 9746550D-1CC0-4258-9MD·OF766563385C By executing this Order Form, Customer represents and warrants that it has read and agrees all of the terms and conditions contained in the Terms of Service located at ht1.m;l/www.tlocksafety.com/terms-and-conditions.
The Parties have executed this Agreement as of the dates set forth below.
FLOCK GROUP, INC. Customer: CA - Anderson PD
C
51gnedby:
\ ;- (
By: 1024FAF1F68A40F
" Signed by:
~ ~ 10~:a~~Qt,sluiS By:
Name:
Dan Haley Name: Joey Forseth-Deshais
Title: Chief Legal Officer Title: City Manager
Date:
3/27/2026
Date:
3/27/2026
PO Number:
93 i' Flock Products Solutions
Agreements and Policies
Terms and Conditions
Privacy Policy
License Plate Reader Policy
Trademark Notice
API and Integrations Terms
Flock Evidence Policy
State-Specific Contractual Provisions
Vendor Information Security Addendum
Vendor Data Processing Addendum
Vendor Downstream Subcontractor
Business Associate Addendum
Vendor Compliance Addendum
Part 91 Operational Agreement for Quality
Checks, Quality Assurance, and
Maintenance
Product Specific Terms
Third Party Terms
Vulnerability Disclosure Policy
Customer lnfoSec Addendum
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&
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HOME > LEGAL > PRIVACY POLICY
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Privacy Policy
Last Updated: August 1, 2025
Overview
This privacy notice ("Privacy Notice·) is intended
to help you ("you· or "your") understand how
Flock Group Inc d/b/a Flock Safety and its
subsidiaries and affiliates ("Flock; ·we,· ·us" or
·our") collect, use disclose, and safeguard the
information you provide to us via (1) the Flock
website located at http://www.flocksafetY..com,
including, without limitation, all sub-domains
thereof on which this Privacy Notice is posted
(collectively, the "Site·) and (2) the Flock Services.
All terms not defined herein shall have the
meaning set forth in our "Terms and Conditions·
located~.
By using or accessing the Site and/or the Flock
Services, you signify your acknowledgment and
consent to the collection, use, and disclosure of
your Personal Information (as defined below) in
accordance with this Privacy Notice. If you do not
agree to this Privacy Notice, please do not use or
access the Site and/or the Flock Services. Flock
may revise this Privacy Notice at any time by
updating this posting. We will keep this Privacy
Notice under regular review and will provide any
updates here. The "Last Updated" section at the
top of this Privacy Notice states when this notice
was last updated. We encourage you to
periodically review this Privacy Notice to stay
informed about how we collect, use, and share
Personal Information.
94 Data Ownership
Security Advisories
Disclosure
By logging into the Site, you acknowledge that
you are accessing a restricted information
system. All system usage may be monitored,
recorded, and subject to audit. This monitoring
relates solely to system performance and usage
patterns. It does not include access to or
monitoring of Customer Data. Unauthorized use
of the system is prohibited and subject to
criminal and civil penalties; and any use of the
system indicates consent to monitoring and
recording. As applicable, you agree to comply
with the CJIS Security Addendum promulgated
by the FBI.
Collection of
Personal Information
The purpose of this Privacy Notice is to inform
you of the Personal Information Flock collects,
how we use it, and to describe your rights or
options regarding such use. For clarity, personal
information, as used in this Privacy Notice,
means information that can be used to identify
you, directly or indirectly, alone or together with
other information {"Personal Information"). This
may include things such as your full name,
contact information, email address, mailing
address, phone number, device IDs, certain
cookie and network identifiers, and any content
captured by our products that may be used to
identify an individual.
We gather various types of Personal Information
from our users, as explained in more detail below,
and we use this Personal Information internally in
connection with the Flock Services, including to
administer, operate, and/or improve the Flock
Services, to allow you to set up a user account
and profile, to provide you with a better Site
navigation experience, to contact you and allow
other users to contact you with information
relevant to your use of or interaction with the
Flock Services, and to fulfill your requests or
inquiries. If you visit the Site, you may generally
do so without providing any Personal
Information. However, there are cases in which
95 we may ask you for Personal Information. For
example, we will occasionally conduct online
surveys to better understand the needs and
profiles of our Site visitors. In addition, we may
request Personal Information when you register
to receive additional information regarding Flock
Services and/or products, download software,
sign up for a newsletter, demo, or send us a
question. Even if you choose not to provide the
information we request, you can still visit most of
the Site, but you may be unable to access certain
options, offers, and services. In case you change
your mind or wish to update or delete your
Personal Information, we will make reasonable
efforts to correct, update, or remove your
Personal Information in compliance with
applicable privacy laws. You can use our online
form to submit your request by clicking the link at
the bottom of this Privacy Notice.
Flock complies with the EU-U.S. Data Privacy
Framework ("EU-U.S. DPF") as set forth by the
U.S. Department of Commerce. Flock has
submitted to the U.S. Department of Commerce
that it adheres to the EU-U.S. Data Privacy
Framework Principles ("EU-U.S. DPF Principles")
with regard to the processing of personal data
received from the European Union in reliance on
the EU-U.S. DPF. 1fthere is any conflict between
the terms in this Privacy Notice and the EU-U.S.
DPF Principles, the EU-U.S. DPF Principles shall
govern. Flock is subject to investigatory and
enforcement powers of the U.S. Federal Trade
Commission.To learn more aboutthe Data
Privacy Framework (DPF) program, please visit
https://www.datap~Y1ramework.gQy.[
Your Flock Hardware and
Other Flock Products
Information Input During Setup: When you set
up your account, you may be asked for certain
basic information, including, but not limited to,
your device name, description, and geolocation.
This information is used to personalize your
experience (e.g., to tell you which device is
triggering a notification). For purposes of this
Privacy Notice, "device· refers to any tool used to
access the Flock Services and/or products.
96 Environmental Data from Sensors: We collect
data from sensors built into some of our devices
or products installed. These sensors collect data
such as device temperature and ambient light.
By recording this information, your device can
know, for instance, to turn on night vision if it is
dark outside.
Video, Images and Audio Signals and Data:
After you begin using your device, we may
process information from your device, so that we
can send you alerts such as when a suspect
vehicle passes the device. When you access the
Flock Services, you will have access to images,
video, and/or audio recordings from your device,
depending on the product. Additionally, we will
capture, process, and store images, video, and/or
audio recordings from your device for the
duration of your designated retention period. You
will have access to this data through the Flock
Services during your subscription, in accordance
with the applicable data retention period.
However, to ensure access, you must download
them before the retention period ends, as they
will no longer be available thereafter.
Technical Information from the Device: In
order to improve your experience over time
and help troubleshoot any problems you may
encounter with your device, we may record
technical information from your device such as
software version and cellular signal strength.
Saved and Shared Content: You may save and
choose to share certain content like video/audio
clips, images, captions, and comments for other
people to access using the Flock Services. We
will collect and store information that will allow
us to save or share your content, as directed by
you through the Flock Services and in
accordance with your terms and conditions.
Training Data: We may use a small fraction (less
than 1%) of images captured by Flock Services,
which are stripped of all metadata and
identifying information, for the limited purpose of
improving our products and services through
machine learning ("Training Data"). Training Data
is used internally to help our systems better
recognize vehicles, objects, and descriptions. For
97 example, if a new Red Ferrari is released, we may
use de-identified images of that vehicle to teach
our system to accurately distinguish it from other
vehicles, such as a Red Lamborghini. These
images are never sold or shared with third
parties. To protect your privacy, Training Data is
maintained separately and is never combined in
a way that could render it personally identifiable.
Use of Training Data is essential to ensure the
accuracy and effectiveness of our services.
Data protection and privacy laws in your
jurisdiction may impose certain responsibilities
on you and your use of our products. You are
responsible for ensuring that you comply with all
applicable laws when you use the Flock Services
or products, including, where so required, to
execute a mutually agreed upon data protection
agreement. Please note that recording and
sharing content involving other people may
affect their privacy and/or data protection rights.
Distinction Between Personal
Information Captured Via
the Site and Customer Data
Captured by Flock Hardware
Flock Hardware captures video and images in
public spaces where there is no reasonable
expectation of privacy. This is referred to in our
Terms and Conditions as Footage. While privacy
laws grant individuals certain rights over their
Personal Information (such as access, deletion, or
correction), it is important to distinguish those
rights from information captured in public
spaces. Flock's Footage does not contain
Personal Information that connects that image to
an identifiable individual. As a result, Flock
cannot verify the identity of individuals whose
effects (i.e., license plates) appear in the Footage
and are unable to process data subject requests
related to such images.
Flock's Security Practices
Regarding Customer Data
98 Flock's security posture for Customer Data starts
before the devices are even installed. Flock has a
dedicated team, which maps out the best
location for installation, all of which require that
installations are in accordance with
constitutional rights. This means that Flock's
devices are never placed in a location where
there is a reasonable expectation of privacy.
Footage is collected on Flock's devices and
transmitted from devices to Amazon Web
Services using encryption in transit and stored
within an Amazon's Simple Storage Service (S3)
(organized according to customer lifecycle
needs) for thirty (30) days, or as long as required
by applicable law or regulation, and then
permanently deleted. Direct access to this data
is managed through AWS Identity Access
Management policies and roles. Customer Data
is encrypted throughout the entire lifecycle and
transmitted using TLS 1.2 or better and stored
securely using AES256 encryption. Customer
Data collected on Flock's devices is stored locally
until the device reaches storage capacity, or 7
days, whichever is sooner. While stored in the
cloud, all data (both footage and metadata) is
fully encrypted at rest using AES256.
Customer Data is owned by the Customer and
only shared as directed by the Customer. Any
license plate data that may be searched by
authorized law enforcement requires justification
to verify the legitimacy of the search and create
an audit trail. Lastly, Flock offers law
enforcement Customers training on how to
properly use our system and best practices to
communicate with their dispatch teams. Such
users must learn how to enter legitimate reasons
for search and how to audit searches as
necessary. Customer Data is securely stored,
transmitted, and deleted, and any 1aw
enforcement access is contingent on authorized
use. For more information on how Flock
prioritizes your security, please visit our Trust
page.
Use of Personal Information
99 Other than as required to perform the Flock
Services, as disclosed to you when the
information is collected, as required by Law, or as
described in this Privacy Notice, Flock does not
rent, sell, or otherwise distribute your Personal
Information to third parties (without your
consent).
Flock collects certain Personal Information about
you to operate our business, which may include
Personal Information contained in legal
agreements (e.g., commercial agreements, NDAs,
invoices, etc.), financial information relating to
payments, receivables, and fulfillment (e.g.,
banking information, credit card or other account
numbers, addresses, phone numbers, etc.),
professional or employment-related information,
(e.g., job applications, resumes, education and
work history details, background check results,
references, etc.), and employee benefit
information (e.g., stock or equity ownership
information, benefit elections, personal
information about dependents, medical histories,
contact information, etc.).
We may collect and use your Personal
Information, including your mobile phone
number, to communicate with you via SMS/text
message for operational or support purposes,
and, with your prior express consent where
required by law, for promotional or marketing
purposes, in accordance with applicable laws. By
providing your mobile number, you consent to
receive such operational and support-related
messages from Flock and its subsidiaries and
affiliates. Standard message and data rates may
apply. You may opt out of receiving promotional
text messages at any time by following the
instructions provided in the message.
Personal Information provided by users may be
used for marketing and promotional purposes
by Flock and its subsidiaries and affiliates.
You may change these settings by selecting
the "Your Marketing and Advertising Choices·
link at the bottom of this Privacy Notice.
Accountability for
Onward Transfer
100
Flock complies with the Data Privacy Framework
(DPF) Principles, including the onward transfer
liability provisions, for all transfers of Personal
Data from the EU. Flock will only transfer such
Personal Data to third parties where: (a) the third
party has provided written assurances that it will
handle the data in a manner consistent with this
Notice and the applicable DPF Principles; or (b)
the third party is located in a jurisdiction
recognized by the European Commission (or
relevant authority) as providing an adequate level
of data protection.
If Flock becomes aware that a third party
is processing Personal Data in a manner
inconsistent with this Notice or the DPF
Principles, it will take reasonable steps
to prevent or remediate the misuse.
We may share Personal Data with both affiliated
and unaffiliated third parties acting as subprocessors, such as IT infrastructure providers, cloud storage vendors, or analytics services, to
support our operations. Flock remains liable for
any onward transfer to such third parties if they
process Personal Data in violation of the DPF
Principles, unless the Flock proves that it is not
responsible for the event giving rise to the
damage.
In addition, Personal Data may be disclosed
in the context of a corporate transaction,
including a merger, acquisition, divestiture,
restructuring, or sale of assets, where such data
is part of the transferred business operations.
Data Retention
We will only retain Personal Information for as
long as needed for the specific purpose in which
it was collected, or as required by applicable
law or regulation. For more information on
how long a certain data set is retained, please
contact us at [email protected]!Il.
Cookies and IP
Tracking
101
This Site may use the following category of
cookies for marketing, analytic, personalization,
and essential purposes: strictly necessary
cookies, performance cookies, targeting cookies,
and functional cookies. If, for any reason, you do
not wish to take advantage of cookies, you may
have your browser not accept them, although
this may disable or render unusable some of the
Site's features. The Site may also detect and use
your IP address or domain name for internal
traffic monitoring and capacity purposes or to
otherwise administer our website. No Personal
Information is obtained; rather, the patterns of
usage of our various users may be tracked to
provide you with improved service and content
based on aggregate or statistical reviews of user
site traffic patterns.You may change your cookie
settings by selecting the "Your Cookie Choices·
link at the bottom of this Privacy Notice.
This Site uses cookies and similar technologies
to collect personal information, such as IP
addresses, device identifiers, and browsing
behavior, for the following purposes:
• Strictly Necessary Cookies: Enable core
functionality, such as navigation. These
cannot be disabled and are retained for
your session.
• Performance Cookies: Collect
anonymized data to improve Site
performance. Data is retained only as long
as necessary, typically up to 12 months.
• Targeting Cookies: Used by third-party
partners (e.g., Google Ads) for personalized
ads. Data is retained only as long as
necessary, typically up to 24 months.
• Functional Cookies: Enhance features
like remembering preferences. Data is
retained only as long as necessary,
typically up to 12 months.
We collect IP addresses and domain names,
considered personal information under the
California Privacy Rights Act (CPRA), for internal
traffic monitoring and Site administration. This
data is retained only as long as necessary and
may be aggregated for analytics. You may opt out
of the sale or sharing of your personal
information, including for targeted advertising, via
our "Do Not Sell" button on our website or by
contacting us with the details listed at the
bottom of this Privacy Notice.
102
Special Cases
Flock reserves the right to disclose Personal
Information in special cases, when we have
reason to believe that disclosing this information
is necessary to bring legal action against
someone who may be causing injury to, or
interference with (either intentionally or
unintentionally), our rights, property, customers,
Site users, or anyone else that could be harmed
by such activities. We may also access, use,
preserve, and/or disclose your Personal
Information to law enforcement authorities,
government officials, and/or third parties, if
legally required to do so, or if we have a good
faith belief that such access, use, preservation, or
disclosure is reasonably necessary to: (a) comply
with a legal process or request; (b) enforce our
Terms and Conditions, including investigation of
any potential violation thereof; (c) detect,
prevent, or otherwise address security, fraud, or
technical issues; or (d) protect the rights,
property, or safety of Flock, its customers and
users, as required or permitted by law.
Policies for Children
The features, programs, promotions, and other
aspects of this website requiring Personal
Information are not intended for children. Flock
does not knowingly collect Personal Information
from children under the age of 13. If you are a
parent or guardian of a child under the age of 13
and believe they have disclosed Personal
Information to us, please notify us at the contact
point specified below. A parent or guardian of a
child under the age of 13 may review and request
deletion of such child's Personal Information.
Linked Sites
Please be advised that this website may contain
links to third party websites. The linked sites are
not under the control of Flock, and we are not
responsible for the contents or privacy practices
of any linked site or any link on a linked site. For
specific details on such third parties' privacy
practices, please visit their privacy policies.
103
International Transfers
We are headquartered in the United States, and
your personal data is by default, only processed
within the U.S. However, in certain
circumstances, we may transfer and process
your data outside the United States, but only
with your explicit consent. If such transfers occur,
we will take appropriate measures to ensure your
information is protected in accordance with
applicable data protection laws, including
implementing contractual safeguards or other
legal mechanisms as required. You will be
informed of the specific details of any
international transfer before providing your
consent.
U.S. State Privacy Laws
Various U.S. state privacy laws, including but not
limited to the California Consumer Privacy Act
("CCPA"), as amended by the California Privacy
Rights Act ("CPRA"), the Virginia Consumer Data
Protection Act ("VCDPA"), the Colorado Privacy
Act ("CPA"), the Connecticut Data Privacy Act
("CTDPA"), and the Utah Consumer Privacy Act
("UCPA"), require businesses to disclose how they
collect, use, and share Personal Information.
Flock is committed to compliance with
applicable state privacy laws and does not sell
Personal Information. However, we may share
Personal Information with third-party advertisers
for targeted advertising purposes, and we may
allow third parties to collect Personal Information
from Flock Services when authorized service
providers have agreed to contractual limitations
regarding retention, use, and disclosure of such
Personal Information. Additionally, if you use
Flock Services to interact with third parties or
direct us to disclose your Personal Information,
we may process your data accordingly.
Your Rights
If you are a resident of a state with
privacy laws granting consumer data
104
rights, you may have the ability to:
• Request access to and obtain a copy of
your Personal Information;
• Correct inaccurate or incomplete Personal
Information;
• Request deletion or cessation of
processing of your Personal Information
when it is no longer necessary for
processing purposes;
• Object to the processing of your Personal
Information where Flock relies on its
legitimate interests as the legal basis for
processing; and
• Withdraw your consent if consent is the
legal basis for processing.
To exercise these rights, please make a
request by selecting the "Your Privacy Choices·
link at the bottom of this Privacy Notice.
Dispute Resolution
If a privacy complaint or dispute relating to
Personal Data received by Flock in reliance on
the Data Privacy Framework (or any of its
predecessors) cannot be resolved through our
internal processes, we have agreed to participate
in the VeraSafe Data Privacy Framework Pisp.u.te
Resolution Procedure. Subject to the terms of
the VeraSafe Data Privacy Framework Dispute
Resolution Procedure, VeraSafe will provide
appropriate recourse free of charge to you. To file
a complaint with VeraSafe and participate in the
VeraSafe Data Privacy Framework Dispute
Resolution Procedure, please submit the
required information here:
httP-s://www.verasafe.com/P-rivacy.:
services/dispute-resolution/submit-dis~
Binding Arbitration
If your dispute or complaint related to your
Personal Data that we received in reliance on the
Data Privacy Framework cannot be resolved by
us, nor through the dispute resolution
mechanism mentioned above, you may have the
right to require that we enter into binding
arbitration with you under the Data Privacy
Framework "Recourse, Enforcement and Liability"
105
Principle and Annex I of the Data Privacy
Framework.
Security
Flock has established commercially reasonable
policies and procedures, including administrative,
technical, and physical safeguards, to protect the
confidentiality, integrity, and security of your
Personal Information. Flock will take appropriate
steps to ensure compliance across Flock's
employees, contractors, agents, and affiliates to
prevent any unauthorized access, use,
modification, disclosure, or other misuse of your
Personal Information.
Flock deploys safeguards for passwords and
multi-factor authentication on your account for
your privacy and security. You are responsible for
protecting your account and Personal
Information by choosing a strong password,
keeping it secure, and limiting access to your
computer, device, and browser. Be sure to sign
out when you have finished using your account
to help prevent unauthorized access.
Unauthorized entry or use, hardware, or software
failure, and other factors, may compromise the
security of user information at any time. 100%
complete security does not presently exist
anywhere online or offline. To that end, please
safeguard your credentials.
We take the security of your Personal
Information seriously and implement measures
designed to protect it. However, no method of
transmission or storage is completely secure, and
we cannot guarantee absolute security. By using
Flock Services, you acknowledge these risks. To
the extent permitted by law, Flock is not
responsible for any security breach unless
caused by our gross negligence.
Contact Information
If you have any questions or concerns
regarding the privacy and security
of your Personal Information, please
contact us via email or phone.
106
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HOME > LEGAL > TERMS AND CONDITIONS
Terms and
Conditions
Last Updated: August 21, 2026
To access prior versions of Flock's online
Customer Terms & Conditions, click .1:::1.EBf
To access Flock's Plain English explanation
of Customer Data ownership, click HERE
1. DEFINITIONS
1.1 ... Agreement• means these Terms and
Conditions, any exhibits attached hereto, the
Reinstall Fee Schedule, the Customer
Implementation Guide, the lnfoSec Addendum,
the State Specific Terms, the Product Specific
Terms, the Third Party Terms, and each Order
Form, each of which is incorporated by reference.
1.2 ... Applicable Law-" means all federal, state,
and local laws and regulations, including those
related to the recording or sharing of data, video,
photo, or audio content, in each case to the
extent directly applicable to the respective
Party's performance of its obligations under this
Agreement.
1.3. •Authorized End User(s)" means any
individual employees, agents, or contractors of
Customer accessing or using the Flock Services
on behalf of Customer pursuant to the
Agreement, who have been (a) granted access to
the Flock Services by Customer in its exercise of
108
Data Ownership
Security Advisories
reasonable discretion relating to the receipt of
the Flock Services hereunder by Customer, and
(b) from whom Customer has obtained
reasonable assurances that they will comply with
the access and use and confidentiality terms in
the Agreement.
1.4. "'Confldentlal Information• means
information that is disclosed by one Party to the
other and that the receiving Party knows is
confidential to the disclosing Party or that is of
such a nature that someone familiar with the
type of business of the disclosing Party would
reasonably understand is confidential to it.
Confidential Information includes financial,
product, and other business information of either
Party. With respect to Customer, Confidential
Information includes Customer Data.
Notwithstanding the foregoing, Confidential
Information does not include information that
the receiving Party can demonstrate: (a) is in the
public domain or is generally publicly known
through no improper action or inaction by the
receiving Party; (b) was rightfully in the receiving
Party's possession or known by it prior to receipt
from the disclosing Party; (c) is rightfully
disclosed without restriction to the receiving
Party by a third-party without violation of
obligation to the disclosing Party; or (d) is
independently developed for the receiving Party
by third parties without use of the Confidential
Information of the disclosing Party.
1.5. "Customer• means the entity identified
in the signature block of the Order Form
to which these Terms & Conditions apply.
1.6. "'Customer Data" means all (a) data and
information captured by Flock Hardware on
behalf of Customer through the Flock Services
(e.g., images, audio, and/or video) and metadata
associated therewith, (b) content input into the
Web Interface by Customer or its Authorized End
Users, and (c) data and information provided to
Flock through the Flock Services by third parties
at Customer's direction.
1.7. "'Customer Hardware• means the
third-party hardware owned or otherwise
provided by Customer, and any other
109
physical elements that interact with the Flock
Software to provide the Flock Services.
1.8. "'Customer Implementation
Gulde" means the terms and conditions
related to implementation located at
https://www.ftocksafety.com/implementationguide.
1.9. •Effective Date" means
the date the applicable Order
Form is executed by both Parties.
1.10. •Feedback" means any ideas,
advice, recommendations, suggestions,
enhancement requests, feedback, or proposals
provided by, or on behalf of, Customer or its
personnel to Flock related to Flock Property.
1.11. 1111Flock Hardware" means all Flock
device(s) and physical elements provided by
Flock in connection with the Flock Services.
1.12. •Flock Property" means the Flock Services,
the Flock Software, Flock Hardware, the Web
Interface, Flock's Confidential Information, and all
intellectual property or proprietary information
therein or otherwise provided to Customer or its
Authorized End Users, including Flock's
technology, patents, trade secrets, trademarks,
proprietary methods, algorithms, data models,
machine learning methods, documentation, and
any modifications or improvements. For clarity,
Flock Property also includes any derivative works,
intermediate or final outputs, analyses, reports,
models, or other results generated by or through
the Flock Services. Except for the limited ability
to access and download Customer Data within
the applicable Retention Period, no rights are
granted to download, extract, export, or
otherwise create or retain copies of such
derivative works, outputs, or other elements of
Flock Property.
1.1a •Flock Services" means the services
provided by Flock under the Agreement
as set forth in the applicable Order Form,
including access to and use of the Web
110
1nter1'ace by Customer and the provision of Flock
Software and Flock Hardware.
1.14. •Flock Software" means the (a) software
and/or firmware integrated with or installed
on the Flock Hardware or Customer Hardware;
and (b) the software functionality of the Web
lnterl'ace that enables system access and use.
1.15. •Force Majeure Event" means,
with respect to a Party, any event or
circumstance, whether or not foreseeable,
that was not caused by that Party and any
consequences of that event or circumstance.
1.16. •InfoSec Addendum" means the
Customer Information Security Addendum
located at https://www.flocksafety.com/legal.
1.17. "Order Form• means any Flock Order
Form entered into by the Parties on the date
hereof or following the Effective Date and
incorporated herein by reference. Each Order
Form will describe the Flock Services to be
performed and the period for performance.
1.18. •Permitted Purpose" means a legitimate
public safety and/or business purpose, including
the awareness, prevention, and prosecution
of crime; investigations; and prevention of
commercial harm, to the extent permitted by law.
1.19. "Product Specific Terms" means the
product-specific terms and conditions related
to the Flock Services utilized by Customer
located at https://www.flocksafety.com/legal.
1.20. "'Reinstall Fee Schedule•
means the fee schedule set forth at
https://www.flocksafety.com/reinstallfee-schedule.
1.21. •Retention Period" means the time period
that footage captured by the Flock Hardware
or Customer Hardware via the Flock Services
and the associated metadata is stored by Flock,
as specified in the applicable Order Form.
111
1.22. -State Specific Terms" means
the state-required terms located at
https://www.flocksafety.com/legal
applicable to Customers located
in the state(s) set forth therein.
1.23. "Third Party Items" means the third
party products and services accessible
to Customer through the Flock Services.
1.24. "Third Party Terms" means the
pass-through terms and conditions set
forth at https://www.flocksafety.com/legal
applicable to Customer's access to
and use of certain Third Party Items.
1.25. -Web Interface" means the
website(s) or application(s) through
which Customer and its Authorized End
Users can access the Flock Services.
2. ACCESS AND USE
2.1. Provision of Access. Subject to compliance
with the terms of the Agreement, Flock grants to
Customer and its Authorized End Users a limited,
non-exclusive, non-transferable right to access
and use the Flock Services via the Web Interface
during the term of this Agreement, solely for the
Permitted Purpose. Customer shall access the
Flock Services through the Web Interface only (a)
through its Authorized End Users acting within
the scope of their service for Customer; (b) for
the internal use of Customer; and (c) from and
within the United States.
2.2. Authorized End Users. Authorized End
Users (i) agree to provide Flock with accurate,
complete, and updated registration information;
(ii) may not select as their User ID, a name that
they do not have the right to use, or any other
name with the intent of impersonation; (iii) shall
not share their account username or password
information and must protectthe security of the
username and password; and (iv) shall only use
Customer-issued email addresses for the
creation of their User ID. Customer and
Authorized End Users may not transfer their
account to anyone else without Flock's prior
112
written permission. Customer shall be
responsible for all acts and omissions of
Authorized End Users in connection with their
access and use of the Flock Services, including
each Authorized End User's compliance with the
terms of the Agreement and Applicable Law.
Customer shall terminate any Authorized End
User's access to the Flock Services (a) when such
person no longer meets the definition of
"Authorized End User;" (b) if conduct by such
Authorized End User breaches any term of the
Agreement; or (c) upon such Authorized End
User's indictment, arrest, or conviction for any
felony offense. Flock may restrict, suspend, or
terminate an Authorized End User's access to the
Flock Services if Flock determines, in its
reasonable discretion, that such access has an
adverse effect on Flock or any of its customers.
Customer is responsible for any use of data,
information, or services obtained through the
Flock Services by Authorized End Users.
2.3. Access and Use Restrictions. Except as
expressly permitted under the Agreement,
Customer and its Authorized End Users shall not:
(a) access or use Flock Property in connection
with the provision of any services to third parties;
(b) resell, rent, license, lease, transfer, encumber,
copy, distribute, publish, exhibit, transmit or
otherwise make available to any third-party any
Flock Property; (c) derive specifications from,
reverse engineer, reverse compile, disassemble,
translate, record, or create derivative works
based on Flock Property; (d) use Flock Property in
a manner that delays, impairs, or interferes with
system functionality for others or that
compromises the security or integrity of any
data, equipment, software, or system input or
output, including introduction of any viruses or
malware into the Web Interface; (e) use Flock
Property or any part or aspect thereof in violation
of Applicable Law orto mislead, harass, stalk, or
otherwise impose upon or violate the rights of
any person; or (f) otherwise use Flock Property,
except as specifically permitted under the
Agreement. Use of, or access to, Flock Property
not in accordance with the terms of the
Agreement is strictly prohibited. Any violation of
this Section 2 will cause Flock irreparable and
immediate harm, entitling Flock to injunctive
113
relief to prevent such violation. In the event of a
reasonably suspected violation of this Section
2.3, Flock may temporarily suspend Customer
and/or any Authorized End User's access to any
portion or all of the Flock Property (a ·service
Suspension·). Customer shall not be entitled to
any remedy for any Service Suspension imposed
in accordance with the Agreement, including any
reimbursement, tolling, or credit.
3. SERVICES AND SUPPORT
3.1. Support Services. Flock shall monitor the
Flock Services, and any applicable device health,
in order to improve performance and
functionality. Flock will use commercially
reasonable efforts to respond to requests for
support within seventy-two (72) hours. Flock will
provide Customer with reasonable technical and
on-site support and maintenance services inperson, via phone, or by email at [email protected] (such services
collectively referred to as ·support Services").
3.2. Service Disruptions. Access to the Web
Interface may be disrupted in the event that: (a)
Flock's provision of the Flock Services to
Customer or any Authorized End User is
prohibited by Applicable Law; (b) any third-party
services required for Flock's provision of the
Flock Services are interrupted; (c) the Flock
Services are being used for malicious, unlawful,
or otherwise unauthorized purposes; (d) there is
a threat or attack on any Flock Property by a
third-party; or (e) there is scheduled or
emergency maintenance ("Service Disruption").
Flock will make commercially reasonable efforts
to provide written notice of any Service
Disruption to Customer, to provide updates, and
to resume providing access to the Web Interface
as soon as reasonably possible after the event
giving rise to the Service Disruption. To the extent
the Service Disruption is not caused by
Customer or its Authorized End Users' direct
actions or omissions, the term of the Flock
Services affected by such Service Disruption will
be tolled by the duration of the Service
Disruption for any continuous disruption lasting
at least one (1) full day. For example, in the event
of a Service Disruption lasting five (5) continuous
114
days, Customer will receive a credit for five (5)
free days at the end of the term of the applicable
Order Form. The remedy of a credit described in
this Section 3.2 will be Customer's sole and
exclusive remedy for the acts or omissions of
Flock relating to such Service Disruption.
3.3. Product Specific Terms. The Parties
will comply with their obligations set forth
in the Product Specific Terms applicable
to the Flock Services utilized by Customer.
3.4. Third Party Items. As applicable in
connection with the Flock Services, Flock hereby
grants to Customer and its Authorized End Users
a limited, non-exclusive, non-transferable, nonlicensable right to access and use the Third Party Items through the Flock Services during the term
of this Agreement. Flock may modify the Third
Party Terms in the event Flock adds or replaces
Third Party Items or as required in connection
with changes to the applicable third party
agreements for the Third Party Items. The Third
Party Items will not be deemed part of Flock
Property.
4. DATA USE AND LICENSING
4.1. Customer Data. As between Flock and
Customer, all right, title, and interest in and to
Customer Data belong to and are retained by
Customer. Customer hereby grants to Flock a
limited, non-exclusive, royalty-free, irrevocable,
perpetual, worldwide license to (a) use and
disclose Customer Data to provide the Flock
Services; and (b) use Customer Data to support
and improve Flock's products and services. For
the avoidance of doubt, Flock shall not sell
Customer Data. Any sharing by Flock of
Customer Data that is not (i) specifically
permitted by this Agreement, or (ii) separately
directed and/or authorized by Customer, shall
constitute a prima facie breach of this
Agreement, and Customer shall be entitled to all
remedies available to it under this Agreement
and the law. Customer Data will be available for
Authorized End Users to access and download
via the Web Interface during the applicable
Retention Period. Flock is not obligated to
provide Customer Data in any alternative form,
115
format, or transmission method outside of the
Web Interface. To the extent any Customer Data
constitutes personal data or personal
information (as defined under Applicable Laws),
Flock will process such data in accordance with
Applicable Law and the privacy policy set forth at
https://www.flocksafety.com/1egal/privacypolicy. Flock will comply with its obligations under the lnfoSec Addendum.
4.2. Flock Property. Except for the right to use
Flock Property subject to the terms and
conditions contained herein, the Agreement
does not confer on Customer a license in,
ownership of, or interest in Flock Property. Flock
developed or acquired Flock Property exclusively
at its private expense. As between the Parties,
Flock Property and all right, title, and interest in
and to it is and will remain the exclusive property
of Flock.
5. CONFIDENTIALITY. Each Party shall exercise
reasonable care to hold Confidential Information
in confidence and not use it or disclose it to any
other person or entity, except (a) as permitted
under this Agreement or as reasonably necessary
for the performance or enforcement of this
Agreement; (b) as agreed in writing by the other
Party; (c) for the Party's proper management and
administration (provided that it obtains
reasonable assurances from all recipients that
they will keep the information confidential and
use it only for the purpose of its disclosure; and
provided further that it is responsible for all acts
and omissions of any such recipient in violation
of this Section 5); or (d) as required by law,
including in response to any valid legal process,
provided that receiving Party shall, to the extent
permissible, give the disclosing Party reasonable
prior notice of such disclosure. Any violation of
this Section 5 may cause the non-violating Party
irreparable and immediate harm, and such Party
is entitled to injunctive relief to prevent such
violation. Upon termination of this Agreement, at
Customer's request, all Confidential Information
will be deleted within 90 days. Flock will not be
required to delete any data which it is obligated
to retain pursuant to an applicable legal
obligation or policy (e.g., inter-agency audit log
integrity or metadata held for evidentiary
116
authentication), provided that Flock shall ensure
the confidentiality of such Confidential
Information for so long as it is retained.
6. PAYMENT OF FEES
6.1. BIiiing and Payment of Fees. Customer
shall pay the fees set forth in the applicable
Order Form based on the billing structure and
payment terms as indicated in the Order Form.
To the extent the Order Form is silent, Customer
shall pay all invoices thirty (30) days from the
date of each such invoice. If Customer believes
that Flock has billed Customer incorrectly,
Customer must contact Flock no later than thirty
(30) days following the date of the first invoice in
which the error or problem appeared to receive
an adjustment or credit. Customer acknowledges
and agrees that a failure to contact Flock within
this period will serve as a waiver of any claim. If
any undisputed fee is more than thirty (30) days
overdue, Flock may, without limiting its other
rights and remedies, suspend delivery of the
Flock Services until such undisputed invoice is
paid in full. Flock shall provide at least thirty (30)
days' prior written notice to Customer of the
payment delinquency before exercising any
suspension right. Customer shall direct all
queries regarding billing or payment concerns to
[email protected]. Flock may impose a
late fee equal to the lesser of (a) 1.5%, or (b) the
highest rate permitted by Applicable Law, each
month on all amounts overdue beyond ten (10)
days, but this charge will not waive or extend any
obligation of Customer to make payments when
due.
6.2. Notice of Changes to Fees. In the event
of any changes to fees, Flock shall provide
Customer with sixty (60) days' notice (email
sufficient) prior to the end of the term of the
applicable Order Form. Any such changes to fees
shall only impact subsequent renewal terms.
6.3. Taxes. Customer is responsible for all taxes,
levies, or duties, excluding only taxes based on
Flock's net income, imposed by taxing authorities
associated with the order. 1f Flock has the legal
obligation to pay or collect taxes, including
amounts subsequently assessed by a taxing
117
authority, for which Customer is responsible, the
appropriate amount shall be invoiced to and paid
by Customer unless Customer provides Flock a
legally sufficient, valid tax exemption certificate
authorized by the appropriate taxing authority.
Flock shall not charge Customer any taxes from
which it is exempt. If any deduction or
withholding is required by law, Customer shall
notify Flock and shall pay Flock any additional
amounts necessary to ensure that the net
amount that Flock receives, after any deduction
and withholding, equals the amount Flock would
have received if no deduction or withholding had
been required.
7. TERM AND TERMINATION
7.1. Term. These Terms & Conditions will
be effective from the Effective Date and
will continue in full force and effect until
terminated as set forth herein. The term of
each Order Form will be as set forth therein.
7.2. Termination. Upon termination or expiration
of the Agreement or any applicable Order Form,
Flock will remove any applicable Flock Hardware
within a commercially reasonable time period.
Either Party may terminate this Agreement
effective upon written notice to the other Party if
(a) the other Party defaults in performance of any
material provision of the Agreement and such
default is not cured within thirty (30) days
following written notice describing the specific
default; (b) the other Party violates Applicable
Law; (c) the other Party files a voluntary petition
in bankruptcy or an involuntary petition is filed
against it; (d) the other Party is adjudged
bankrupt; (e} a court assumes jurisdiction of the
assets of the other Party under a federal
reorganization act or other statute; (f) a trustee or
receiver is appointed by a court for all or a
substantial portion of the assets of the other
Party; (g) the other Party becomes insolvent,
suspends business, or ceases to conduct its
business in the ordinary course; (h) the other
Party makes an assignment of its assets for the
benefit of its creditors; or (i) there are no active
Order Forms under these Terms & Conditions. In
the event Customer terminates the Agreement
pursuant to Section 7.2(a), Flock will refund
118
Customer a pro-rata portion of the pre-paid fees
for the Flock Services not received prior to the
date of termination.
7.3. Survival. The following Sections will
survive termination: 1, 4, 5, 6, 7, 8.5, 9, and 11.
7A. Payment Upon Termination. Upon
termination of the Agreement or any Order Form
for any reason, Customer shall pay to Flock all
amounts due hereunder for all Flock Services
rendered through the date of termination in
accordance with the terms of the Agreement.
8. REPRESENTATIONS AND WARRANTIES
8.1. Manufacturer Defect. Upon a malfunction
or failure of Flock Hardware (a "Defect"),
Customer must notify Flock's technical support
team. Flock shall conduct an inspection or test
any Customer-reported Defect within seven (7)
business days of notification, and Flock shall use
commercially reasonable efforts to repair or
replace, in Flock's sole discretion, the defective
Flock Hardware at no additional cost to
Customer.
8.2. Flock Representations and Warranties.
Flock represents and warrants to Customer that
(a) the Flock Services, when used in accordance
with the Agreement and as expressly authorized
by Flock, do not infringe any valid patent,
registered copyright, or other registered
intellectual property right under the laws of the
United States, provided that Flock makes no
warranty to the extent such infringement results
from (i) use of the Flock Services by Customer in
combination with any data, software, or
equipment not provided by Flock, where such
infringement would have been avoided absent
such combination, or (ii) any breach of the
Agreement by, or any negligent or other wrongful
act or omission of, Customer or any party acting
on Customer's behalf; (b) Flock's personnel will
perform the Flock Services in a professional and
workmanlike manner, consistent with generally
accepted industry standards; and (c) Flock's
personnel performing the Flock Services wi11 be
appropriately trained for their assigned roles and
119
will perform the Flock Services in all material
respects in accordance with prevailing industry
standards.
8.3. Customer Representations and Warranty.
Customer represents and warrants to Flock that
(a) Customer shall access and use the Flock
Services only in compliance with the Agreement,
the Permitted Purpose, and Applicable Law; (b)
Customer has all rights, permissions, and
authorizations necessary to provide Customer
Data to Flock and to direct Flock to collect, use,
and otherwise handle Customer Data as
contemplated by the Agreement; and (c)
Customer will obtain and maintain any notices,
signage, or consents required in connection with
Customer's deployment, configuration, access to,
sharing of, and use of the Flock Services and
Customer Data
8.4. Mutual Representations and Warranties.
Each Party represents and warrants to the other
Party that (a) it has the requisite corporate power
and authority to execute and perform its
obligations under the Agreement; (b) the person
executing the Agreement on its behalf has the
authority to bind it hereunder and that such
Party's execution of the Agreement is not in
violation of such Party's bylaws, certificate of
incorporation, or other comparable document; (c)
the execution, delivery, or performance of the
Agreement will not violate or conflict with,
require consent under, or result in any breach or
default of (i) Applicable Law, or (ii) any covenants
or agreements by which such Party or any of its
assets are bound; and (d) each Party will comply
with Applicable Law.
8.5. Disclaimer. THE REMEDY DESCRIBED IN
SECTION 8.1 ABOVE IS CUSTOMER'S SOLE AND
EXCLUSIVE REMEDY, AND FLOCK'S SOLE
LIABILITY, WITH RESPECT TO DEFECTS. FLOCK
DOES NOT WARRANT THAT THE FLOCK
SERVICES WILL BE UNINTERRUPTED OR
ERROR FREE NOR DOES IT MAKE ANY
WARRANTY AS TO THE RESULTS THAT MAY BE
OBTAINED FROM USE OF THE FLOCK
SERVICES. EXCEPT AS EXPRESSLY SET FORTH
IN THIS SECTION 8, THE FLOCK SERVICES ARE
PROVIDED "AS 1S," AND FLOCK DISCLAIMS ALL
120
REPRESENTATIONS AND WARRANTIES OF ANY
KIND OR NATURE, EXPRESS OR IMPLIED
(EITHER IN FACT OR BY OPERATION OF LAW),
WITH RESPECTTOANYSERVICE OR ITEM
PROVIDED HEREUNDER. THIS SECTION 8.5
APPLIES TO THE EXTENT PERMITTED BY LAW.
8.6. Insurance. Flock will maintain the insurance
policies set forth on Exhibit A attached hereto.
9. LIMITATION OF LIABILITY. FLOCK'S
CUMULATIVE, AGGREGATE LIABILITY IN
CONNECTION WITH, OR ARISING IN ANYWAY
OR lN ANY DEGREE FROM, THE AGREEMENT,
FROM THE FLOCK SERVICES, OR OTHERWISE
FROM THE ACTS OR OMISSIONS OF FLOCK
WILL NOT EXCEED THE TOTAL AMOUNT PAID BY
CUSTOMER TO FLOCK IN THE TWELVE (12)
MONTHS BEFORE SUCH CLAIM AROSE.
NOTWITHSTANDING ANYTHING TO THE
CONTRARY, FLOCK WILL NOT BE LIABLE FOR
INDIRECT, EXEMPLARY, PUNITIVE, SPECIAL,
INCIDENTAL, OR CONSEQUENTIAL DAMAGES
OR LOSSES; ADDITIONAL OVERHEAD AND
PAYROLL; LOST PROFITS OR BUSINESS
OPPORTUNITIES; LOSS OF DATA; OR THE COST
OF PROCUREMENT OF SUBSTITUTE ITEMS OR
SERVICES. THIS SECTION 9 APPLIES TO THE
EXTENT PERMITTED BY LAW. Customer hereby
acknowledges that the remedies set forth above
are reasonable.
10. FLOCK HARDWARE (APPLICABLE
ONLY WHERE CUSTOMER HAS
LICENSED FLOCK HARDWARE)
10.1. Flock Hardware. Customer is not
permitted to remove, reposition, re-install,
tamper with, alter, adjust, or otherwise take
possession or control of Flock Hardware. In the
event Customer is found to engage in any of the
foregoing restricted actions, all warranties herein
shall be null and void, and Flock shall be entitled
to terminate the Agreement in accordance with
Section 7.2(a). Customer shall not perform any
acts which would interfere with Flock's retention
of title to the Flock Hardware. Should Customer
default on any payment of the Flock Services,
Flock may immediately cut off access to the Web
Interface and remove Flock Hardware at Flock's
121
discretion. Such actions, if made by Flock, shall
not be deemed a waiver of Flock's rights to any
damages Flock may sustain as a result of
Customer's default, and Flock shall have the right
to enforce any other legal remedy or right.
10.2. Deployment Plan. Flock shall advise
Customer on the location and positioning of the
Flock Hardware for optimal product functionality,
as conditions and locations allow. Flock will
collaborate with Customer to design the
strategic geographic mapping of the location(s)
and implementation of Flock Hardware to create
a deployment plan associated with each Order
Form (each, a "Deployment Plan"). In the event
that Flock determines that Flock Hardware will
not achieve optimal functionality at a designated
location, Flock shall have final discretion to veto a
specific location and witl provide alternative
options to Customer. After installation of Flock
Hardware, any subsequent requested changes to
the Deployment Plan, including relocating, repositioning, adjusting of the mounting, removing foliage, replacement, and/or changes to heights
of poles will incur a fee as set forth in the
Reinstall Fee Schedule. Customer will receive
prior notice and confirm approval of any such
fees.
10.3. Customer Installation Obllgatlons.
Customer is responsible for any applicable
supplementary cost as described in the
Customer Implementation Guide. Customer
represents and warrants that it has, or shall
lawfully obtain, all necessary rights and authority
and hereby authorizes Flock to install the Flock
Hardware at the designated locations and to
make any necessary inspections or maintenance
in connection with such installation.
10A. Replacements In the event that Flock
Hardware is lost, stolen, or damaged, Customer
may request a replacement of Flock Hardware at
a fee as setforth in the Reinstall Fee Schedule. In
the event Customer chooses not to replace lost,
stolen, or damaged Flock Hardware, Flock shall
not be liable for any resulting impact to the Flock
Services, nor shall Customer receive a refund for
the lost, damaged, or stolen Flock Hardware.
122
10.5. Hazardous Conditions. Flock Services do
not contemplate hazardous materials or other
hazardous conditions, including, without limit,
asbestos, lead, or toxic or flammable substances.
In the event any such hazardous materials are
discovered in the designated locations in which
Flock is to perform services under the
Agreement, Flock shall have the right to cease
work immediately.
11. MISCELLANEOUS
11.1. Severablllty. If any provision of
the Agreement is found to be illegal,
unenforceable, or invalid, that provision will
be limited or eliminated to the minimum
extent necessary so that the Agreement will
otherwise remain in full force and effect.
11.2. Assignment. Neither Party may assign the
Agreement or any right under the Agreement, in
each case by operation of law or otherwise,
except as otherwise permitted hereunder
without the prior written consent of the other
Party, and any attempt to assign the Agreement
or any right under the Agreement in breach of
the provisions of this Section 11.2 shall be null and
void. The foregoing notwithstanding, either Party
may assign the Agreement upon written notice
to the other Party in connection with (a) any
reorganization, conversion, consolidation or
merger of such Party, (b) any transaction resulting
in the holders (together with their affiliates) of a
majority of the voting securities, membership
interest or rightto appoint a majority of the
members of the board of directors or similar
governing body of such Party as of immediately
prior to such transaction, holding less than such
a majority as of immediately after such
transaction, or (c) any sale, transfer or exclusive
license of all or a majority of the assets of such
Party that are pertinent to the Agreement or, in
each case of (a) through (c) whether
consummated in one transaction or a series of
related transactions. For the avoidance of doubt,
the assigning Party and the assignee will remain
liable jointly and severally for any unperformed
obligations under the Agreement or any breach
hereof arising prior to the effective date of any
assignment of the Agreement. The Agreement is
123
binding on the Parties and their successors and
permitted assigns.
11.3. Entire Agreement. The Agreement
constitutes the entire agreement between the
Parties relating to the Flock Services and
supersedes all prior agreements, understandings,
and representations relating to the Flock
Services. No waiver or modification to the
Agreement will be effective or binding unless
signed by Customer and a duly authorized
representative of Flock, except as otherwise
provided herein. None of Customer's purchase
orders, questionnaires, portal terms and
conditions, authorizations, or similar documents
will alter the terms of the Agreement or be
binding upon Flock, and any such terms are
expressly rejected. Any mutually agreed purchase
order is subject to the terms of the Agreement.
Customer agrees that Customer's purchase is
neither contingent upon the delivery of any
future functionality or features nor dependent
upon any oral or written comments made by
Flock with respect to future functionality or
feature.
11.4. Relationship. The Parties intend that
nothing contained in the Agreement be
construed to create an agency, partnership, joint
venture, employment, or like relationship
between the Parties, and their relationship is and
will remain that of independent Parties to a
contractual service relationship. Neither Party will
be liable for the debts or obligations of the other
Party.
11.5. Governing Law; Dispute Resolution. The
Agreement, and any controversy or claim arising
out of or relating to the Agreement (each, a
"Dispute") shall be governed exclusively by, and
construed and enforced in accordance with, the
laws of the State of Georgia, without regard to its
conflicts of laws principles. If any Dispute cannot
be settled through direct discussions, the Parties
agree to endeavor first to settle such Dispute by
mediation administered by the American
Arbitration Association under its Commercial
Mediation Procedures before resorting to
arbitration. The Parties further agree that any
Dispute that remains unresolved by mediation
124
shall be settled by arbitration administered by
the American Arbitration Association in
accordance with its Commercial Arbitration
Rules and judgment on the award rendered by
the arbitrator(s) may be entered in any court
havingjurisdiction thereof. The Parties agree that
the United Nations Convention for the
International Sale of Goods is excluded in its
entirety from this Agreement.
11.6. Publicity. Flock will obtain Customer's
consent before using Customer's name or logo
in a manner signifying an endorsement of Flock
by Customer; provided, however that Flock
may refer to Customer as a current customer
withoutfirst obtaining Customer's consent.
11.7. Feedback. Any Feedback: (a) is given to
Flock without claim of intellectual property right
by Customer, (b) by its receipt grants Flock a
royalty free, worldwide, transferable, sublicensable, irrevocable, perpetual license to commercialize, use, and incorporate such
Feedback into its software, services, or systems,
or use as it otherwise deems necessary or
desirable in its business, and (c) will not enable
Customer to claim any interest in or ownership of
Flock Property.
11.8. Export. Customer may not remove or
export from the United States or allow the export
or re-export of Ftock Property or anything related
thereto, or any direct product thereof in violation
of any restrictions, laws or regulations of the
United States Department of Commerce, the
United States Department of Treasury Office of
Foreign Assets Control, or any other United
States or foreign Customer or authority. As
defined in Federal Acquisition Regulation ("FAR"),
section 2.101, the Flock Services, Flock Hardware,
and documentation are "commercial items·
according to the Department of Defense Federal
Acquisition Regulation ("DFAR") section
252.22n014(a)(1) and are deemed to be
·commercial computer software· and
·commercial computer software documentation."
Flock is compliant with FAR Section 889 and
does not contract or do business with, use any
equipment, system, or service that uses the
enumerated banned Chinese
125
telecommunication companies, equipment, or
services as a substantial or essential component
of any system, or as critical technology as part of
any Flock system. Consistent with DFAR section
227.7202 and FAR section 12.212, any use,
modification, reproduction, release, performance,
display, or disclosure of such commercial
software or commercial software documentation
by the U.S. Government will be governed solely
by the terms of the Agreement and will be
prohibited except to the extent expressly
permitted by the terms of the Agreement.
11.9. Headings. The headings are merely for
organization and should not be construed
as adding meaning to the Agreement
or interpreting the associated sections.
11.10. Conflict. To the extent of a conflict
between the Agreement and any applicable
statement of work or mutually-agreed purchase
order, the Agreement controls unless explicitly
stated otherwise. From time to time, the Parties
may mutually agree in a signed Order Form to
certain special terms applicable to such Order
Form ("Special Terms"). To the extent of any
conflict or inconsistency between or among the
terms of these Terms & Conditions, the terms of
any Order Form (excluding Special Terms), or the
Special Terms themselves, the order of priority
(from highest to lowest) in which the respective
documents will govern to the extent of such
conflict or inconsistency shall be as follows: (i)
the Special Terms; (ii) these Terms & Conditions;
and (iii) the Order Form (excluding Special Terms).
11.11. Notices. Alt notices under the Agreement
will be in writing and will be deemed to have
been duly given when received, if personally
delivered; when receipt is electronically
confirmed, if transmitted by email; the day after
it is sent, if sent for next day delivery by
recognized overnight delivery service; and upon
receipt, if sent by certified or registered mail,
return receipt requested. All notices will be
provided to the email or mailing address listed in
the Order Form.
11.12. Non-Appropriation. All obligations of the
Customer under the Agreement which require
126
the expenditure of public funds are conditioned
on the availability of said funds appropriated for
that purpose. To the extent applicable, if funds
are not appropriated for a future fiscal year,
Customer shall have the right to terminate the
Agreement for non-appropriation at the end of
the applicable fiscal year upon thirty (30} days'
written notice to Flock. Customer shall remain
responsible for all amounts incurred prior to
termination.
11.13. Construction. When used in
the Agreement, "including· means
"including without limitation:
11.14. Force Majeure.
11.14.1. If a Force Majeure Event prevents a
Party from complying with any one or more
obligations under the Agreement, that inability to
comply will not constitute breach if (a) that Party
uses reasonable efforts to perform those
obligations; (b) that Party's inability to perform
those obligations is not due to its failure to (i)
take reasonable measures to protect itself
against events or circumstances of the same
type as that Force Majeure Event, or (ii} develop
and maintain a reasonable contingency plan to
respond to events or circumstances of the same
type as that Force Majeure Event; and (c) that
Party complies with its obligations under Section
11.14.2. 11.14.2. During a Force Majeure Event, the
noncomplying Party shall use reasonable efforts
to limit damages to the other Party and to
resume its performance under the Agreement.
11.15. Third Parties. Except as explicitly
set forth herein, none of the provisions
of the Agreement will be for the benefit
of or enforceable by any third-party.
11.16. Waivers. No failure by a Party to
insist upon the strict performance of
any term or condition of the Agreement
or to exercise any right or remedy
hereunder will constitute a waiver.
127
11.17. Execution. In connection with the Flock
Services, a copy of a signed document sent by
PDF or fax will be deemed an original in the
hands of the recipient. The Agreement may be
executed in counterparts and exchanged by
electronic means, each of which shall be deemed
an original, and both of which together constitute
only one agreement between the Parties.
EXHIBIT A
INSURANCE
1. Required Coverage. Flock shall procure and
maintain for the duration of the Agreement
insurance against claims for injuries to persons or
damages to property that may arise from or in
connection with the performance of the services
under the Agreement and the results of that
work by Flock or its agents, representatives,
employees, or subcontractors. Insurance shall be
placed with insurers with a current A. M. Best
rating of no less than "A" and ·vu·. Flock shall
obtain and, during the term of the Agreement,
shall maintain policies of professional liability
(errors and omissions), automobile liability, and
general liability insurance for insurable amounts
of the limits listed herein. The insurance policies
shall provide that the policies shall remain in full
force during the life of the Agreement. Flock shall
procure and shall maintain during the life of the
Agreement Worker's Compensation insurance as
required by applicable State law for all Flock
employees. For the avoidance of doubt, (a) all
required insurance limits by Customer can be
met through a combination of primary and
excess/umbrella coverage, and (b) Flock's Cyber
and Professional Liability/Errors and Omissions
insurance has a shared limit of Five Million
Dollars (5,000,000) per incident and in the
aggregate.
2. Types and Amounts Required. Flock
shall maintain the following insurance
coverage for the duration of the Agreement:
(a) Commercial General Llablllty insurance
written on an occurrence basis with limits of One
128
Privacy & Trust
Pricing
Careers
Legal
Suppliers
Million Dollars ($1,000,000) per occurrence and
Two Million Dollars ($2,000,000) in the aggregate
for bodily injury, death, and property damage,
including personal injury, liability assumed under
an insured contract, independent contractors,
broad-form property damage, and product and
completed operations coverage;
(b) Workers Compensation insurance
in accordance with statutory limits;
(c) Professional Llabllity/Errors
and Omissions insurance with limits
of Five Million Dollars ($5,000,000)
each claim and in the aggregate;
(d) Commercial Automobile Llablllty
insurance with a combined single limit
of One Million Dollars ($1,000,000) per
occurrence for bodily injury, death, and
property coverage, including owned and nonowned and hired automobile coverage; and (e) Cyber Llablllty insurance written
on a per claim basis with limits of
Five Million Dollars ($5,000,000).
Pfess
ll
FAQs
Contact
Call Us: 1-866-901-1781
Developer Portal
Accessibility Statement
129
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Reserved.
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Do Not Sell My Personal Information
130
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133
134
AGENDA ITEM
loctober 6, 2026 City Council Meetingj
ed for Submittal By:
th-Deshais, City Manager
To:
Through:
Honorable Mayor and Members of the Anderson City Council Joey Forseth-Deshais, City Manager
From: Adam Whelen, Public Works Director
Date: October 6, 2026
I SUBJECT
2027 General Plan Audit - Approve a Professional Services Agreement with PlaceWorks to perform a General Plan Audit
!RECOMMENDATION
1. Receive a staff report;
2. Receive public comments;
3. Authorize the City Manager to execute a Professional Services Agreement with PlaceWorks to perform a General Plan Audit in preparation for the 2027 General Plan Update.
I FISCAL IMPACT
The contract shall not exceed $30,000 without the City's written approval. Until the City adopted the Master Fee Schedule in July 2026, the City had not established a General Plan maintenance fee; the General Fund will fund the audit.
ITEM 8.9 PAGE1 10/6/2026
135
I DISCUSSION and BACKGROUND
California state law requires each city to adopt a general plan to direct " ... the physical development of the county or city, and any land outside its boundaries which in the planning agency's judgment bears relation to its planning" (Gov. Code§ 65300).
The General Plan establishes a framework for the City's future growth over the next 20 years. It focuses on land use and resource management. This living document illustrates the community's vision of its future as envisioned at the time of adoption.
The current General Plan was adopted in 2007 as a comprehensive update of the 1997 General Plan and included additional elements not originally required in the 1997 General Plan, such as the Recreation Element, Housing Element, and Air Quality Element.
Rather than performing a comprehensive update to the 2007 General Plan, staff contacted PlaceWorks, which recently performed a General Plan Audit for Tehama County. This approach is a two-step process. Step one is performing a compliance audit of the City of Anderson General Plan; this means taking an objective look at the 2007 General Plan to identify the technical updates required to comply with current State law, while recognizing that many of the plan's foundational concepts, like the community vision and straightforward, no-frills format, continue to serve the community well. Step one would begin in mid-October and be completed by the end of January 2027.
After the General Plan Audit is complete, staff will present a Final Audit Report to the City Council, along with a proposal for step two: the General Plan Amendment. The scope of the General Plan Amendment will depend on the General Plan Audit findings and the extent to which existing consultants or staff positions are used. Step two would begin in February and take approximately a year to complete.
I ATTACHMENT
1. Professional Services Agreement and Exhibits.
ITEM 8.9 PAGE2 10/6/2026
136
CITY OF ANDERSON
PROFESSIONAL SERVICES AGREEMENT WITH
WITH PLACEWORKS, INC.
FOR
CITY OF ANDERSON GENERAL PLAN AUDIT
THIS AGREEl\.lENT ("Agreement'), made and entered into this __ th day of_ _ , 2026, is by and between the City of Anderson, a California municipal corporation, hereinafter referred to as "City," and Place\Vorks Inc., hereinafter referred to as "Consultant." WITNESS ETH:
SECTION 1- ORGANIZATION AND CONTENTS.
Th.is Agreement is divided into the following Sections:
Section/Title Page No.
SECTION 1 -ORGANIZATION AND CONTENTS 1
SECTION 2 - DESCRIPTION OF PROJECT 2
SECTION 3 - SCOPE OF SERVICES - BASIC; COtvIPLETION SCHEDULE 2 SECTION 4 - SCOPE OF SERVICES - ADDITIONAL; CO.tvIPLETION SCHEDULE 2 SEC11ON 5 - COMPENSATION 2
SECTION 6 - RESPONSIBILITY OF CONSULTANT 3
SECTION 7 - RESPONSIBILITY OF CITY 3
SECCTON 8 - INDEl\INIFICATION 4
SECCTON 9 - INSURANCE 4
SECTION 10 - GENERAL PROVISIONS 4
10.1 - Access to Records 4
10.2 - Assignment 4
10.3 - Changes to Scope of Work - Basic Services 4
10.4 - Compliance with Laws, Rule, Regulations S
10.S - Conflict of Interest 5
10.6 - Exhibi~ Incorporated 5
10.7 - Independent Contractor 5
10.8 - Integration; Amendment 5
10.9 -Jurisdiction 5
10. 10 - Notice to Proceed; Progress; Completion 6
10.11 - Ownership of Documents 6
10.12 - Subcontracts 6
10.13 - Term; Termination 6
10.14- Notice 7
SEC11ON 11 - SPECIAL PROVISIONS 7
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SECTION 2 - DESCRIPTION OF PROJECT
City desires to undertake that certain project, hereinafter referred to as "project," described in EXHIBIT "A" entitled "DESCRIPTION OF PROJECT" and to engage Consultant to provide the required professional services relating to it.
SECTION 3 - SCOPE OF SERVICES - BASIC; COMPLETION SCHEDULE Consultant shall perform those basic services in connection with the project as are set forth more particularly in EXHIBIT ''B" entitled "SCOPE OF CONSULTANT SERVICES - BASIC; COMPLETION SCHEDULE" and shall complete said services in accordance with the completion schedule for them incorporated in said Exhibit.
SECTION 4 - SCOPE OF SERVICES - ADDITIONAL; COMPLETION SCHEDULE It is understood by City and Consultant that it may be necessary, in connection with the project, for Consultant to perform or secure the performance of services other than those set forth in EXHIBIT "B." In each such instance, Consultant shall advise City, in advance and in writing, of the need for such additional services, their cost and the estimated time required to perform them (if appropriate). Consultant shall not proceed to perform any such required additional service until City has determined that such service is beyond the scope of the basic services to be provided, is required, and City has given its written authorization to perform or obtam 1t. Each additional service so authorized shall constitute an amendment to this Agreement, shall be identified and sequentially numbered as "Additional Consultant Service No. 1" and so forth, shall be subject to all of the provisions of this Agreement, and shall be attached to EXHIBIT "C" entitled "SCOPE OF CONSULTANT SERVICES-ADDITIONAL; COMPLETION SCHEDULE."
SECTION 5 - COMPENSATION; PAYMENT OF FEES
Consultant shall be compensated for services rendered to City pursuant to this Agreement 10 the amounts, manner and in accordance with the payment schedule as set forth in EXHIBIT "D" entitled "COMPENSATION." Amounts due to Consultant from City for services rendered shall be evidenced by the submission to City by Consultant of an invoice, prepared in a form satisfactory to City, setting forth the amount of compensation due for the period covered by it. Each such invoice shall be forwarded to City so as to reach it on the 1st day of the month, or other applicable period, for which the services invoiced were provided.
All such invoices shall be in full accord with any and all applicable provisions of this Agreement. City will review each such invoice and retain them in accordance with EXHIBIT "D," provided however that if Consultant Professional Services Agreement:
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submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, then City shall not be obligated to process any payment to Consultant until a correct and complying invoice has been submitted.
SECTION 6 - RESPONSIBILITY OF CONSULTANT
By executing this Agreement, Consultant warrants to City that Consultant possesses, or will arrange to secure from others, all of the necessary professional capabilities, experience, resources and facilities necessary to provide to City the services contemplated under this Agreement. Consultant further warrants that Consultant will follow the best current, generally accepted professional practices to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the project for which services are rendered under this Agreement. It is expressly understood by all parties to this Agreement that Consultant makes no guarantee or warranty whatsoever to the success of this project.
SECTION 7 - RESPONSIBILITY OF CITY
To the extent appropriate to the project contemplated by this Agreement, City shall:
7 .1 Assist Consultant by placing at Consultant's disposal all available information pertinent to the project, including previous reports and any other data relative to design and construction which may be applicable to it.
7.2 Guarantee access to and make all provisions for Consultant to enter upon public and private property as required for Consultant to perform Consultant services.
7.3 Examine all studies, reports, sketches, drawings, specifications, proposals and other documents prepared and presented by Consultant, and render verbally or in writing as may be appropriate, decisions pertaining thereto, within a reasonable time so as not to delay the progress of the work by Consultant.
7.4 Designate in writing a person to act as City's representative with respect to the work to be performed under this Agreement. Such person shall have complete authority to transmit instructions, receive information, interpret and define City's policies and decisions with respect to materials, equipment, elements and systems pertinent to Consultant's services.
7.5 Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in the project.
7.6 Furnish approvals and permits from all governmental authorities ha,•ing jurisdiction over the project and such approvals and consents from others as may be necessary for completion of the project.
SECTION 8 - INDEMNIFICATION
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Consultant shall hold City, its officers, boards and commissions, and members thereof, its employees and agents hannless of and free from any and all liability arising out of or relating to any negligent act or omission of Consultant or Consultant's employees or agents in rendering the services required by this Agreement and shall indemnify them against such liability in connection therewith.
Client agrees to limit the liability of Consultant, its principals, employees, and subconsultants, to Client and to all contractors and subcontractors on the project, for any claim or action arising in tort, contract, or strict liability up to the limit of Client's insurance requirements. Client and Consultant acknowledge that this provision was expressly negotiated and agreed upon. If Consultant fails to maintain the insurance required under this Agreement, this provision will no longer be in effect, and Consultant will be liable directly for any claim.
Consultant shall not be required to execute any documents subsequent to the signing of this Agreement that in any way might, in the judgment of the Consultant, increase Consultant's contractual or legal obligations or risk, or adversely affect the availability or cost of its professional or general liability insurance. Consultant shall not be required to sign any documents, requested by any party, including Client, that would result in Consultant having to certify, guarantee, warrant, or state the existence of conditions whose existence Consultant cannot ascertain. Client also agrees not to make resolution of any dispute with Consultant or payment of any money due to Consultant in any way contingent upon Consultant signing any such certification, guarantee, warranty, or statement.
SECTION 9 - INSURANCE
Any requirements by City that Consultant carry general liability, errors and omissions, or any other type of insurance in connection with the work to be performed and/ or services to be rendered by Consultant pursuant to this Agreement shall be as set forth in EXHIBIT "E," entitled SPECIAL PROVISIONS.
SECTION 10 - GENERAL PROVISIONS
10.1 Access to Records
Consultant shall maintain all books, records, documents, accounting ledgers, and similar materials relating to work performed for City under this Agreement on file for at least (1) year following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit and copying at reasonable times, during Consultant's usual and customary business hours. Consultant shall provide proper facilities to City's representative(s) for access and inspection.
Consultant shall be entitled to reasonable compensation for time and expenses related to such access and inspection activities, which shall be considered to be an additional service to City, falling under the provisions of SECTION 4 hereinabove.
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10.2 Assignment
This Agreement is binding to heirs, successors, and assigns of the parties hereto and shall not be assigned by either City or Consultant without the prior written consent of the other.
10.3 Changes to Scope of Work - Basic Services
City may at any time and, upon a minimum of ten (10) days' written notice, modify the scope of basic services to be provided under this Agreement. Consultant shall, upon receipt of said notice, detennine the impact on both time and compensation of such change in scope and notify City in writing. Upon agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes. Execution of the amendment by City and Consultant shall constitute the Consultant's notice to proceed with the changed scope.
10.4 Compliance with Laws, Rules, Regulations
All services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable Federal, State or City statues, and any rules or regulations promulgated thereunder.
10.5 Conflict oflnterest
If City's City Manager has determined that one or several of Consultant's Principal(s) or Project Manager(s) are subject to any provisions of the Anderson Municipal Code relating to conflict of interest, or the provisions of any rules or regulations which may have been promulgated thereunder, then each such person will be re9uired to comply with said provisions in connection with the services they render to the City under this Agreement. City shall advise Consultant of any such provisions prior to the date of execution of this Agreement.
10.6 Exhibits lncon,orated
All Exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference.
10.7 Independent Contractor
City and Consultant agree that the relationship between them created by this Agreement does not constirute an employer-employee relationship, a partnership or joint-venrure relationship of any kind between the City of Anderson and the Consultant. Consultant is not an agent of the City and has no authority to commit the City in any way whatsoever. Consultant shall be solely responsible for the conduct and control of the work performed under this Agreement. Consultant shall be free to render professional consulting services to others during the term of this Agreement, so long as such activities do not interfere with or diminish Consultant's ability to fulfill the obligations established herein to City.
10.8 Integration; Amendment
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Ibis Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered in it. This Agreement may not be modified or altered except by amendment in writing signed by both parties.
10.9 Jurisdiction
This Agreement shall be administered and interpreted under the laws of the State of California.
Jurisdiction of litigation arising from this Agreement shall be in that state. If any part of this Agreement shall be in conflict with applicable laws, such part shall be inoperative, null, and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.
10.10 Notice to Proceed; Progress; Completion
Upon execution of this Agreement by the parties, City shall give Consultant written notice to proceed with the work. Such notice may authorize Consultant to render all of the sen•ices contemplated herein, or such portions or phases as may be mutually agreed upon. In the latter event, City shall, in its sole discretion, issue subsequent notices from time to time regarding further portions or phases of the work. Upon receipt of such notices, Consultants shall diligently proceed with the work authorized and complete it within the agreed time period.
10.11 Ownership of Documents
Client acknowledges all reports, drawings, specifications, field data, notes, photographs, videos, and other documents, including all such documents on electronic media, prepared by Consultant and Consultant's subconsultants are instruments of service and shall remain the property of Consultant and Consultant's subconsultants and may be used by Consultant without the consent of Client. Consultant and Consultant's subconsultants shall be deemed the authors and owners of their respective instruments of sen•ice, and shall retain all common law, statutory and other reserved rights, including copyrights. Submission or distribution of instruments of service to meet official regulatory requirements or for similar purposes in connection with this Agreement is not to be construed as publication in derogation of the reserved rights of Consultant or Consultant's subconsultants. Upon request and payment of all costs involved, Client is entitled to a copy of all final drawings and specifications for use in connection with the project for which the drawings and specifications have been prepared. Client acknowledges that its right to utilize final drawings and specifications and the services of Consultant provided pursuant to this Agreement will continue only so long as Client is not in default, pursuant to the terms and conditions of this Agreement, and Client has performed all its obligations under this Agreement. In the event Client is in default of any of the terms and conditions of this Agreement, any license or right to utilize the instruments of service by Client is automatically revoked. In the event of any conflict Professional Services Agreement:
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between this provision and the requirements of the California Public Records Act (the "Act''), the parties will follow the requirements of the Act.
10.12 Subcontracts
Consultant shall be entitled, to the extent detennined appropriate by Consultant, to subcontract any portion of the work to be performed under this Agreement. Consultant shall be responsible to City for the actions of persons and firms perfonning subcontract work. The subcontracting of work by Consultant shall not relieve Consultant, in any manner, of the obligations and requirements imposed upon Consultant by this Agreement.
10.13 Term; Termination
The term of this Agreement shall commence upon City's issuance to Consultant of a notice to proceed for all or a portion of the work, as hereinabove provided, and shall end upon City's acceptance and payment for all or such portion of the work as was authorized by such notice, including any and all retentions.
Notwithstanding the foregoing, City may, in its sole discretion, tenninate this Agreement at any time and for any reason whosoever by giving at least ten (10) days' prior written notice of such tennination to Consultant.
10.14 Notices
Any notices required to be given pursuant to this Agreement shall be deemed to have been given by their deposit, postage prepaid, in the United States Postal Service, addressed to the parties as follows:
a. To City:
b. To Consultant:
Joey Forseth-Deshais, City Manager
City of Anderson
1887 Howard Street
r\nderson, CA 96007
Mark Teague, Managing Principal
Place Works
101 Parkshore Drive, Suite 200
Folsom, CA 95630
Nothing hereinabove shall prevent either City or Consultant from personally delivering any such notices to the other.
SECTION 11- SPECIAL PROVISIONS
1bis Agreement shall include all special provisions, if any, as are set forth on EXHIBIT "E'' entitled "SPECIAL PROVISIONS."
IN \'VITNESS WHEREOF, the parties hereto have made and executed this Agreement the day and year first above written.
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CITY OF ANDERSON
Joey Forseth-Deshais
City tvlanagcr
Date
ATTEST:
Christy \'X'hite
City Clerk
Professional Services Agreement:
General Plan Audit
PLACEWORKS, INC.
Print Name: ______ _
Tide: ________ _
D ate
8 144
EXHIBIT "A"
2027 GENERAL PLAN AUDIT
The project will audit the City of Anderson's {City) 2007 General Plan.
Professional Services Agreement: EXHIBIT " A"
145
EXHIBIT "B"
SCOPE OF SERVICES-BASIC; SCOPE OF SERVICES
The Consultant shall provide services as described in the "City of Anderson General Plan Audit," prepared by PlaceWorks on August 13, 2026. Scope is attached.
Professional Services Agreement: EXHIBIT ••B"
146
EXHIBIT "C,,
SCOPE OF SERVICES-ADDITIONAL; COMPLETION SCHEDULE
No additional services arc scheduled at this time. Completion is scheduled for February 2027.
Professional Services Agreement: EXHIBIT "C"
147
EXHIBIT "D,,
COMPENSATION; PAYMENT OF FEES
The consultant shall provide services as described in the "City of Anderson General Plan Audit" as prepared by PlaceWorks, Inc., on August 13, 2026. The scope is attached.
The lump sum fee for the services as described in Exhibit "B" - Scope of Services is $29,320.00
Personal Services Agreement: EXHIBIT "D"
148
September 4, 2026
Peter Wickenhelser
Deputy Planning/Public Works Director
City of Anderson
1887 Howard St.
Anderson, CA 96007
Subject: City of Anderson General Plan Audit
Dear Peter:
(@ PLACEWORKS
PlaceWorks brings deep experience updating general plans throughout California and understands the practical realities facing small cities, especially when budgets are tight and a full General Plan Update may not be necessary or timely. Rather than recommending work simply because a plan is "due" for an update, we can help you make smart, strategic decisions about what is needed. For Anderson that means taking an objective look at the 2007 General Plan to identify those technical updates required for compliance with current State law while recognizing that many of the plan's foundational concepts like the community vision and straightforward, no-frills format, continue to serve the community well.
Based on our conversation, we see this as a focused two-step process. First, we will evaluate the General Plan against State laws that have changed since its adoption in 2007 and identify areas where and update is needed. Some of this will build on work the City already knows from the Housing Element, and years of implementing the Plan, while other items may involve newer requirements related to safety, circulation, open space, environmental justice, and related topics. In many cases a small change in wording, or the addition of key information, will suffice to meet State law.
The next step is to provide a clear amendment process to act on the recommendations. This process benefits the City if:
• The community's vision and long-term policy direction remain largely unchanged, and amendments are focused on addressing State law requirements.
• No substantive land use designation changes are proposed that would warrant a broader community planning effort or environmental analysis.
Please note that the Housing Element is not included in the scope of work. If the City determines that Housing Element assistance is needed, PlaceWarks is happy to assist and con prepare a separate scope and budget for consideration.
We recently completed a General Plan compliance audit for Tehama County, beginning with an initial evaluation that identified what needed to change and why, and we are now working with the County to complete a targeted update. We also understand that local agencies often need flexibility, whether they choose to continue working with a consultant or move through a competIt1ve proposal process.
PLACEWORKS.COM • Orange County • Sacramento • Bay Area • Central Coast • Los Angeles • Inland Empire 149
~ PLACEWORKS
For that reason, our initial evaluation for Anderson will stand on its own with recommendations that can guide the City's next steps, regardless of how it chooses to proceed.
To complete the General Plan Audit we evaluate the General Plan against current state law and generate a comprehensive list of recommendations into a report. The report will explain the law that is 'driving' the need for change. Once completed we can provide details on cost to complete the recommendations, or the compliance report can accompany a Request for Proposals (RFP) soliciting bids to complete the work. The following scope of work is for the first step, the General Plan Audit.
Scope of Work - First Step, Compliance Audit
The following scope of work is PlaceWorks' proposed approach to preparing an audit of the City of Anderson's General Plan.
TASK 1. PROJECT INITIATION AND MANAGEMENT
1.1 Kick-off Meeting with City staff
At the start of the Project, PlaceWorks will meet with City staff to kick off the effort, coordinating on the agenda in advance. Preliminarily, we envision this meeting will include reviewing the scope and schedule, confirming protocols, and discussing City staff's experience using the 2007 General Plan (what works well and key areas or topics that need improvement).
1.2 Project Management and Meetings
This scope and budget include up to four meetings as needed, which may occur during Task 2, General Plan Audit (1 or 2 meetings); following submittal of the Administrative and Draft Report to review details with staff ( 1 meeting); and upon project completion to discuss findings and next steps ( 1 meeting). Additionally, PlaceWorks will be available for one-on-one phone calls, as needed. Throughout the project, the PIC/PM will monitor the progress carefully to ensure timely and on-budget delivery of all work products and coordinate with staff to provide specific City invoicing or reporting needs.
Deliverables:
» Kick-off Meeting Agenda and Meeting Summary
» Project Check-In Meeting Agendas
TASK 2. GENERAL PLAN AUDIT
2.1 Assess Compliance with State law
PlaceWorks will begin the audit with a review of the Plan's compliance with all applicable State laws.
Using PlaceWorks' General Plan Assessment Tool and reviewing against the State's General Plan Guidelines (2017), we will identify how all applicable laws are addressed in the current General Plan.
This will include consideration for any new laws triggered by updates to other elements or planning documents. In addition, we will review the current General Plan for compliance with upcoming requirements (e.g., SB 1425, which requires updates to the local open space element). PlaceWorks will engage the expertise of the PlaceWorks technical team leads as needed in such areas as climate and Augui;t 13, 2026 I Page 2
150
&;) PLACEWORKS
adaptation, safety and resilience, economics, environmental review, GIS, public engagement, and other topics to inform the General Plan Audit Report.
Following this assessment, we will prepare a compliance matrix and an accompanying General Plan Audit Report documenting where the plan is wholly or partially deficient and high-level recommendations to address these gaps. The General Plan Audit Report can be used as a bluepnnt for updating the General Plan, as deemed necessary or desirable.
2.2 Evaluate Internal Consistency
PlaceWorks will evaluate internal consistency of the General Plan, including all adopted amendments.
Any consistency issues will be documented in the General Plan Audit Report. As part of this review, we will also examine ordinances and standards of the City to determine if any need revision based on the General Plan. PlaceWorks will document these findings in the General Plan Audit Report.
TASK 3. GENERAL PLAN AUDIT REPORT
Task 3.1 Prepare Report
PlaceWorks will prepare a report detailing findings of the General Plan Audit and outlining a range of recommendations. The report will incorporate the findings of all activities in Task 2 and, as appropriate, evaluate various options for future updates, which could range from the addition or updates of a limited number of policies to a comprehensive General Plan Update.
PlaceWorks wil l submit an Administrative Draft Report for review by City staff. Following receipt of staff's consolidated comments, we will incorporate feedback into a Screencheck Draft. PlaceWorks will address any revisions identified in staff's Screencheck Draft review and present the Final Report.
Oellverables:
» Adm1n1straUve Draft, Screencheck, and Final General Plan Audit Report (electronic files).
PROPOSED SCHEDULE
Place Works proposes the following schedule to complete a compliance audit of the Anderson General Plan.
TMb
Tank 1. Project Initiation ind Mlnqomont
1 1 Kick-off w·th County Staff
1.2 ProJtct Mana1tmtnt and Mfftlnp
Tosk Z. 6enorll Pion Auclh
2 1 Assns Comjl/!~1nce with Statt-LBIIY
2.3 Eva uatt 1nttrna Consistt111cv
ank 3. General Pion Audit l\cpOfl
,3.1 Pre~r• Report
Pt1ceWorks Prepi,ration of Project Task
Steff Review of Work Products
Mfftlnp . Conference cau.
WHl<3
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&l) PLACEWORKS
COST ESTIMATE
As shown in Table 1, on the following page, the estimated cost to complete the first step of the scope of work described in this proposal is $29,320. PlaceWorks bills for its work on a time-and-materials basis with monthly invoices. Table 2 includes our 2026 standard fee schedule.
Table 1. Step 1, Compliance Audit, Cost Estimate
TASK
TASK 1. Project Initiation and Management
J COST
1.1 1.2
Kick off with City staff
------------------+---~
$870
Project Management and Meetings $3,270
Task 1. Subtotal $4,140
TASK 2. General Plan Audit
2.1 Assess Compliance with State Law $7,930
2.2 Review Goals, Policies, and Programs $5,210
2.3 Evaluate Internal Consistency $5,210 - Task 2. Subtotal $18,350 TASK 3. General Plan Audit Report - ----,-------..;...-----------------..,....------ 3.1 Prepare Report
GRAND TOTAL
Table 2. PlaceWorks - 2026 Standard Fee Schedule
STAFF LEVEL
Principal
Associate Principal
Senior Associate II
Senior Associate I
Associate II
Associate I
Project Planner
Planner
Graphics Specialist
Administrator
Clerical/Word Processing/Technical Editor
Intern
Subconsultants are billed at cost plus 10%.
Mileage reimbursement rate is the standard IRS-approved rate.
Possible Yearly Increase of 5% on bill rates.
$6,830
Task 3. Subtotal $6,830
$29,320
HOURLY BILL RATE
$210-$345
$220-$295
$200-$280
$160-$240
$165-$210
$150-$195
$125-$185
$90-$165
$90-$175
$145-$250
$75-$175
$80-$135
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Scope of Work - Second Step, General Plan Amendment
The cost of the second effort will depend on the findings of the General Plan review; however, we ant1c1pate the following scope of work:
• Public Outreach: Conduct outreach through Planning Commission and City Council meetings to explain the update process, obtain direction from decision-makers, and provide opportunities for public input.
• Staff Working Committee: Facilitate review of a track-changes version of the existing General Plan and work with City staff to compile updated information. This effort would also include evaluating the Plan's goals, policies, and programs to determine whether they remain relevant, have been implemented, should be relocated to other plans or ordinances, or should be modified or removed. • Tribal Consultation: Conduct tribal consultation as required for General Plan amendments, independent of CEQA consultation requirements.
• Local Agency Coordination: Coordinate with relevant agencies, including CAL FIRE, to address Safety Element requirements and updates.
• Environmental Documentation: Assuming no significant physical changes are proposed, prepare an Addendum to the existing General Plan EIR.
• Adoption Hearings: Support Planning Commission and City Council hearings for consideration and adoption of the updated General Plan.
• Final Documentation: Prepare the final General Plan and file a Notice of Determination.
Using the updated narrative, policies, and programs developed through this process, we would complete a minor refresh the General Plan document's format and appearance, optimizing it for online accessibility and usability.
Based on our current understanding of the scope, we estimate the cost of this effort to be approximately $150,000 to $175,000, however, we will first complete step 1, Comphance Audit, to inform the actual cost.
A substantial portion of this cost is anticipated to be associated with updating the Safety Element to comply with current State requirements.
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Figure 1. PlaceWorks General Plan Experience
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Soutll Sutter County
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C>utslde of California
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• femecu1a
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, Town of Colm• LOIi updatt'I/ Jun, 1014
PLACEWORKS.COM • Orange County • Sacramento • Bay Area • Central Coast • Los Angeles • Inland Empire 154
~ PLACEWORKS
Acknowledgement
This proposal shall remain valid for a period of 90 days from the time of submittal. As a Managing Principal, I am authorized to bind PlaceWorks and the project team to the contents of this proposal.
We look forward to working with you to bring about the successful completion of this project. If you have any questions regarding the contents of this proposal, please feel free to contact us.
Respectfully submitted,
Place Works
Mark Teague, AICP
Managing Principal
916.245.7500 ext. 2730
[email protected]
Cynthia Walsh
Senior Associate
916.245. 7500 ext. 2732
[email protected]
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