Agenda packet — Angels Camp City Council, October 4, 2022

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog • Angelscamp.gov

CITY OF ANGELS

CITY COUNCIL AGENDA
October 4, 2022
THIS MEETING WILL BE HELD AT ANGELS FIRE HOUSE, 1404 VALLECITO ROAD AND WILL BE OPEN TO PUBLIC. MASKS ARE RECOMMENDED FOR ATTENDEES.

In person public attendance will be available with limited seating. Seats are available on a first come, first served basis. Members of the public shall have the right to observe and offer public comment at the appropriate time. To view or participate in the meeting online, please use the following link:

Google Meet joining info
Video call link: https://meet.google.com/bfn-ezik-fue
Or dial: (US) +1 630-634-5291 PIN: 858 431 338#
CITY COUNCIL appreciates your interest and encourages your participation. Regularly scheduled meeting are held the 1st and 3rd Tuesday of each month. The Agenda is divided into two sections:

CONSENT AGENDA: These matters include routine financial and administration actions and are usually approved by a single majority vote.

REGULAR AGENDA: These items include significant financial and administration actions of special interest, hearings and work sessions.

The numerical order of the items on this agenda is for convenience of reference. Items may be taken out of order upon request of the Mayor or Council Members. All questions shall be directed to the Mayor who, at his/her discretion, will refer to Staff.

Mayor Alvin Broglio Vice Mayor Jennifer Davis-Herndon
Council Members Gretel Tiscornia, Isabel Moncada, Caroline Schirato City Administrator Rebecca Callen City Attorney Doug White 5:00 p.m. CLOSED SESSION

1. ROLL CALL

2. PUBLIC COMMENT (Closed Session Agenda Items Only)
The public may address the Council on any item of public interest not otherwise on the agenda that is within the jurisdiction of the City. No action may be taken. Matters to be addressed may be referred to City Staff or placed on a subsequent meeting Agenda. Speakers are limited to five minutes per person.

3. ADJOURN TO CLOSED SESSION
A. Conference with Legal Counsel – Potential Litigation Pursuant to Government Code Section 54956.9 (d)(1)

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog • Angelscamp.gov
6:00 p.m. REGULAR MEETING

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. REPORT OUT OF CLOSED SESSION
A. Conference with Legal Counsel – Potential Litigation Pursuant to Government Code Section 54956.9 (d)(1)

4. APPROVAL OF THE AGENDA AS POSTED (OR AMENDED)

5. PUBLIC COMMENT
The public may address the Council on any item of public interest not otherwise on the agenda that is within the jurisdiction of the City. No action may be taken. Matters to be addressed may be referred to City Staff or placed on a subsequent meeting Agenda. Speakers are limited to five minutes per person.

6. CONSENT AGENDA
A. September 20, 2022, Draft Minutes, Rose Beristianos, City Clerk B. Adopt Resolution No. 22-65, Authorizing Remote Teleconference Meetings of the Legislative Bodies of the City of Angels Pursuant to Assembly Bill 361 and Brown Act Provisions, Rose Beristianos, City Clerk C. Adopt Resolution No. 22-66, City of Angels, Conflict of Interest Code, Rose Beristianos, City Clerk

7. REGULAR AGENDA
A. Approve Resolution No. 22-67, Approving the City of Angels Participation in the Clean California Adopt a Highway and Dump Day Programs and Authorizing the City Administrator to Execute all Necessary Agreements, Rebecca Callen, City Administrator
B. Discussion and Direction to Approve Resolution No. 22-68 Customer Assistance Program Policy, and Resolution No. 22-69 Budget Adjustment, Rebecca Callen, City Administrator C. Approve Engagement Letter for Larry Bain, CPA and Approve Staff to Advertise for Audit Services for Five (5) Years, Beginning with the 2022/23 Fiscal Year, Michelle Gonzalez, Finance Director D. Discussion and Approval of Resolution No. 22-70, Approving the Angels Creek Trail and Main Street Historic Bike and Pedestrian Improvement Projects to the Calaveras County Council of Governments for the 2022/23 RSTP and CMAQ Call for Projects, Rebecca Callen, City Administrator

8. ADMINISTRATION REPORT

9. COUNCIL REPORT

10. CORRESPONDENCE
A. News and Notes the Week of September 12, 2022
B. News and Notes the Week of September 19, 2022

11. CALENDAR

12. ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at City Hall 209-736- 2181. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II) Materials related to an item on this Agenda submitted to the City Council after distribution of the Agenda packet are available for public inspection at City Hall at 200 Monte Verda Street Ste. B, Angels Camp, CA 95222 during normal business hours. The Agenda is also available on line at www.angelscamp.gov.

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog • Angelscamp.gov

DRAFT CITY OF ANGELS, CITY COUNCIL MINUTES
September 20, 2022
THIS MEETING WILL BE HELD AT ANGELS FIRE HOUSE, 1404 VALLECITO ROAD AND WILL BE OPEN TO PUBLIC. MASKS ARE RECOMMENDED FOR ATTENDEES.

CONSENT AGENDA: These matters include routine financial and administration actions and are usually approved by a single majority vote.

REGULAR AGENDA: These items include significant financial and administration actions of special interest, hearings and work sessions.

Mayor (PRESENT) Alvin Broglio Vice Mayor (PRESENT) Jennifer Davis-Herndon Council Members (PRESENT) Gretel Tiscornia, Isabel Moncada, Caroline Schirato City Administrator (PRESENT) Rebecca Callen City Attorney (NOT REQUESTED TO ATTEND) Doug White 5:00 p.m. CLOSED SESSION
A. ROLL CALL
B. PUBLIC COMMENT (Closed Session Agenda Items Only)
The public may address the Council on any item of public interest not otherwise on the agenda that is within the jurisdiction of the City. No action may be taken. Matters to be addressed may be referred to City Staff or placed on a subsequent meeting Agenda. Speakers are limited to five minutes per person.

C. ADJOURN TO CLOSED SESSION
6A

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog • Angelscamp.gov
A. Conference with Real Property Negotiators,
Property: APN: 060-006-006
Agency Negotiator: Rebecca Callen, City Administrator; Douglas L. White, City Attorney Negotiating Parties: Jerry and Mary Gross
Under Negotiation: Price and Terms of Payment
B. Conference with Real Property Negotiators,
Property: APN: 050-007-005
Agency Negotiator: Rebecca Callen, City Administrator; Douglas L. White, City Attorney Negotiating Parties: Whittle
Under Negotiation: Price and Terms of Payment
6:00 p.m. REGULAR MEETING

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. REPORT OUT OF CLOSED SESSION
A. Conference with Real Property Negotiators,
Property: APN: 060-006-006
Agency Negotiator: Rebecca Callen, City Administrator; Douglas L. White, City Attorney Negotiating Parties: Jerry and Mary Gross
Under Negotiation: Price and Terms of Payment
B. Conference with Real Property Negotiators,
Property: APN: 050-007-005
Agency Negotiator: Rebecca Callen, City Administrator; Douglas L. White, City Attorney Negotiating Parties: Whittle
Under Negotiation: Price and Terms of Payment
ACTION: Direction given to staff, with correction of APN, 058-007-005

4. APPROVAL OF THE AGENDA AS POSTED (OR AMENDED)
ACTION: Motion to approve the agenda by Council Member Tiscornia, Seconded by Council Member Moncada, and passed 5 Yes

5. PUBLIC COMMENT
None

6. CONSENT AGENDA
A. Approval of August Accounts Payable Checks, Michelle Gonzalez, Finance Director B. September 6, 2022 Draft Minutes, Rose Beristianos, City Clerk

ITEM A PULLED BY VICE MAYOR HERNDON
ACTION: MOTION TO APPROVE ITEM B BY COUNCIL MEMBER MONCADA, SECONDED BY VICE MAYOR HERNDON, AND PASSED 5 YES

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog • Angelscamp.gov
ACTION: ITEM A DISCUSSION REGARDING PAYMENT TO CITYGATE, MOTION TO APPROVE ITEM A BY VICE MAYOR HERNDON, SECONDED BY MAYOR BROGLIO, AND PASSED 5 YES

7. REGULAR AGENDA
A. Adopt Resolution No. 22-62, Establishing When and How Engineering Charges will be Assessed for Routine Services and Project Construction Activities on a Time and Material Plus Five Percent (5%) Administration Costs, Establishing Policies for Deposits and Deposit Replenishments, and Deleting Sections 6.04 and 6.05 of the City Improvement Standards, Amy Augustin, City Planner PUBLIC COMMENT: DISCUSSION ON THE COSTS
ACTION: MOTION TO APPROVE RESOLUTION NO. 22-62, BY MAYOR BROGLIO, SECONDED BY VICE MAYOR HERNDON, AND PASSED 5 YES
B. Approve Resolution No. 22-63, Waiver to reduce fees for reapplication on expired single family residential building permit (issued 2006) – 653 Lakeview Court, Angels Oaks Subdivision, Amy Augustine, Planning Director
PUBLIC COMMENT: BOTH HOME OWNERS SPOKE
ACTION: MOTION MADE TO HAVE HOME OWNER PAY 50% OF THE MITIGATION FEES AS STAFF

RECOMMENDED, SECONDED BY COUNCIL MEMBER SCHIRATO, POLLED VOTE, BROGLIO YES, SCHIRATO YES, HERNDON NO, MONCADA NO, TISCORNIA NO.

ACTION: MOTION MADE TO GO WITH OPTION A, WAIVE NONE OF THE FEES AND REQUIRE FULL PAYMENT

AND ADD A LEIN PAYMENT OPTION TO HELP THEM WITH THEIR HARDSHIP, SECONDED BY COUNCIL MEMBER MONCADA, AND PASSED 5 YES
C. Discussion and approval of a Fee Waiver for ACBA for all Costs Associated with having the Angels Camp Christmas Parade on December 10, 2022, and Approving Resolution No. 22-59, to Approve the Road Closures for the Parade and Subsequent gathering Activities, Rebecca Callen, City Administrator PUBLIC COMMENT: KATHY RUSSEL SPOKE ABOUT THE PARADE
ACTION: MOTION MADE BY MAYOR BROGLIO TO APPROVE UP TO $2500, SECONDED BY COUNCIL MEMBER TISCORNIA, AND PASSED 5 YES
REVISITED: MOTION MADE BY MAYOR BROGLIO TO APPROVE RESOLUTION NO. 22-59, SECONDED BY VICE MAYOR HERNDON, AND PASSED 5 YES.

D. Discussion and Approval of Contracting with HDL for YIFTEE Digital Gift Card Program Support Services, Amend the Fiscal Year 2022-23 Budget to Utilize the COVID State and Local Fiscal Recovery for Community Support of $250,000, and Increase the Water Capital Projects to Include $250,000 from Cash Carry for the Angels Creek Trail, Approve Resolution No. 22-64 increasing Community Support using the SLRF Funds in the Amount of $250,000,Rebecca Callen, City Administrator
PUBLIC COMMENT: AMANDA FOLENDORF STOOD AND SPOKE REGARDING THE JPA AND THE

REQUIREMENTS OF THE FUNDS

KATHY RUSSEL SPOKE ABOUT ACBA ASSISTANCE

TIM OSKEY ASKED QUESTIONS ON HDL, WANTED TO KNOW WHY DAC WAS NOT ASKED TO PUT THIS

PROGRAM TOGETHER

L DARBY, SPOKE ABOUT SETTING SOME FUNDS ASIDE FOR THE PARADES AND OTHER EVENTS ACTION: MOTION TO LEAVE THE $250,000 ALONE AND PULL $250,000 FROM THE $846,000 THAT WE HAVE LEFT, FOR ECONOMIC DEVELOPMENT AND MOVE FORWARD WITH THE SHOP LOCAL PROGRAM OF $62,500 AND WOULD LIKE TO REVISIT THE $600,000 THAT WAS LEFT OVER FOR COMMUNTY SUPPORT, SECONDED

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog • Angelscamp.gov
BY VICE MAYOR HERNDON, AND PASSED 5 YES
E. Discussion and Direction on Economic Development in the City of Angels, Rebecca Callen, City Administrator PUBLIC COMMENT:

KATHY RUSSEL SPOKE TO GET AN UNDERSTANDING ON PLAN, CAUTIONED THE COUNCIL ON SPENDING THE FUNDS

BEN STOPPER SPOKE, REGARDING CENTRAL SIERRA ECONOMIC DEVELOPMENT AND HOW THEY CAN ASSIST

DIRECTION GIVEN TO STAFF
F. Discussion and Impacts of the Fire Tax Measure A, Rebecca Callen, City Administrator

DISCUSSION ONLY
G. Discussion of Current Project Statuses, Rebecca Callen, City Administrator

DISCUSSION ONLY

8. ADMINISTRATION REPORT - GIVEN

9. COUNCIL REPORT, ALL MEMBERS PROVIDED THEIR REPORTS

10. CORRESPONDENCE
A. News and Notes the Week of August 22, 2022
B. News and Notes the Week of August 29, 2022
C. News and Notes the Week of September 5, 2022

11. CALENDAR – DISCUSSED

12. ADJOURNMENT
ACTION: MOTION TO ADJOURN THE MEETING AT 9:11 PM, BY COUNCIL MEMBER MONCADA, SECONDED BY VICE MAYOR HERNDON, AND PASSED 5 YES
______________________
Alvin Broglio, Mayor
________________________
Rose Beristianos, City Clerk

RECOMMENDED COUNCIL ACTION:

Staff recommends Council adopt a Resolution authorizing the City to Implement Teleconferenced Public Meetings Pursuant to Assembly Bill 361 Allowing the City to Continue a Hybrid Virtual Meeting Environment.

BACKGROUND:

On September 16, 2021 Governor Newsom signed Assembly Bill (“AB”) 361 which allows cities to continue to meet remotely during proclaimed states of emergency under modified Ralph M. Brown Act requirements that are similar but not identical to the rules and procedures established by the previous Executive Orders temporarily suspending provisions of the Brown Act. On September 20, 2021, Governor Newsom signed Executive Order N-15-21 to suspend AB 361 until October 1, 2021.

AB 361, until January 1, 2024, authorizes a local agency to use teleconferencing without complying with the teleconferencing requirements imposed by the Brown Act when a local legislative body holds a meeting during a declared state of emergency by the governor and when state or local health officials have imposed or recommended measures to promote social distancing.

REASONS FOR RECOMMENDATION:

On June 11, 2021, Governor Newsom issued Executive Order N-08-21, which among other things rescinded his prior Executive Order N-29-20 and set a date of October 1, 2021, for public agencies to transition back to public meetings held in full compliance with the Brown Act.

As the Delta and Omicron variants have surged in California, the Legislature has taken action to extend the COVID-19 exceptions to the Brown Acts’s teleconference requirements, subject to some additional safeguards.

A local agency that holds a meeting under these circumstances would be required by AB 361 to do all of the following, in addition to giving notice of the meeting and posting agendas as required under the Brown act. These additional requirements are intended to protect the public’s right to participate in the meetings of local agency legislative bodies. 6B

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Celebrated Jumping Frog • City of Angels incorporated 1912 • www.angelscamp.gov Mayor Alvin Broglio • Vice Mayor Jennifer Davis-Herndon • Council Members Caroline Schirato, Gretel Tiscornia, Isabel Moncada
City Administrator Rebecca Callen • City Attorney Doug White, Churchwell White, LLP Pursuant to AB 361 local agencies are required to do all of the following in addition to meeting notice requirements under the Brown Act:
• Allow the public to access the meeting and require that the agenda provide an opportunity for the public to directly address the legislative body pursuant to the Brown Act’s other teleconferencing provisions. • In each instance when the local agency provides notice of the teleconferenced meeting or posts its agenda, give notice for how the public can access the meeting and provide public comment. • Identify and include in the agenda an opportunity for all persons to attend via a call-in or an internet-based service option; the legislative body need not provide a physical location for the public to attend or provide comments. • Conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the public. • Stop the meeting until public access is restored in the event of a service disruption that either prevents the local agency from broadcasting the meeting to the public using the call-in or internet-based service option or is within the local agency’s control and prevents the public from submitting public comments (any actions taken during such a service disruption can be challenged under the Brown Act’s existing challenge provisions). • Not require comments be submitted in advance (though the legislative body may provide that as an option) and provide the opportunity to comment in real time.
• Provide adequate time for public comment, either by establishing a timed public comment period or by allowing a reasonable amount of time to comment.
• If the legislative body uses a third-party website or platform to host the teleconference, and the third-party service requires users to register to participate, the legislative body must provide adequate time during the comment period for users to register and may not close the registration comment period until the comment period has elapsed.

AB 361 also provides that if a local agency conducts teleconference meetings in reliance on AB 361, the local agency must make the following findings by majority vote every 30 days to continue using the bill’s exemption to the Brown Act teleconferencing rules:
• The legislative body has reconsidered the circumstances of the emergency; and • Either of the following circumstances exist: The state of emergency continues to directly impact the ability of members to meet safely in person, or State or local officials continue to impose or recommend social distancing measures.

The goal of AB 361 is “to improve and enhance public access to local agency meetings during the COVID-19 pandemic and future applicable emergencies, by allowing broader access through teleconferencing options” consistent with Executive Order N-29-20. AB 361 contains an urgency clause which became effective upon signing with a sunset of January 1, 2024.

Over the past year, the Angels Camp City Council meetings have been held with virtual hybrid teleconference components.

The City Council Chamber is not open for public attendance, but public participation is ensured through a virtual environment.

FISCAL IMPACTS:

There is no fiscal impact.

1. Adopt the Resolution;

2. Continue the item for later consideration of the City Council with direction to City staff; or

3. Reject the Resolution.

ATTACHMENTS:

1. Resolution No. 22-65
{CW110983.1}
RESOLUTION NO. 22-65

A RESOLUTION OF THE CITY OF ANGELS CAMP CITY COUNCIL

PROCLAIMING A LOCAL EMERGENCY AND AUTHORIZING

REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE

BODIES OF THE CITY OF ANGELS PURSUANT TO ASSEMBLY BILL
361 AND BROWN ACT PROVISIONS
WHEREAS, the City Council of the City of Angels (the “City”) is committed to preserving public access and participation in meetings of the City Council; and WHEREAS, all meetings of the City’s legislative bodies are open and public, as required by the Ralph M. Brown Act (Gov. Code, §§ 54950 – 54963), so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business; and
WHEREAS, on September 16, 2021, Governor Newsom signed Assembly Bill (“AB”) 361, amending Government Code section 54953, subdivision (e) to allow for remote teleconferencing participation in meetings by members of a legislative body without compliance with the requirements of Government Code section 54953, subdivision (b)(3), subject to the existence of certain conditions; and WHEREAS, a required condition for remote teleconferencing participation in meetings by members of a legislative body is that a state of emergency is declared by the Governor, pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558; and WHEREAS, a proclamation is made when there is an actual incident, threat of disaster, or extreme peril to the safety of persons and property within the jurisdictions that are within the City’s boundaries, caused by natural, technological, or human-caused disasters; and
WHEREAS, it is further required that state or local officials have imposed or recommended measures to promote social distancing or the legislative body meeting in person would present imminent risks to the health and safety of attendees; and WHEREAS, such conditions now exist in the City, specifically, on March 4, 2020, Governor Gavin Newsom proclaimed a State of Emergency to exist in California as a result of the threat of COVID-19; despite sustained efforts, the virus continues to spread and is impacting nearly all sectors of California; and WHEREAS, there has been a significant increase in COVID-19 cases due primarily to the Omicron variant and COVID-19. Emerging evidence indicates that the {CW110983.1}
Omicron variant is far more transmissible than prior variants of the virus, and can be spread by fully vaccinated individuals; and
WHEREAS, as a consequence of the declared emergency, the City Council does hereby find that the legislative body of the City shall conduct their meetings without compliance with Government Code section 54953, subdivision (b)(3), as authorized by Section 54953, subdivision (e), and that such legislative bodies shall comply with the requirements to provide the public with access to the meetings as prescribed in Section 54953, subdivision (e)(2); and
WHEREAS, pursuant to Government Code section 54953, subdivision (e)(3), in order to continue to teleconference without compliance with Government Code section 54953, subdivision (b)(3), the City Council shall, not later than 30 days after teleconferencing for the first time pursuant to this Resolution, and every 30 days thereafter, make the following findings by majority vote: The legislative body has reconsidered the circumstances of the state of emergency and any of the following conditions exist: (1) the state of emergency continues to directly impact the ability of the members to meet safely in person or (2) state or local officials continue to impose or recommend measures to promote social distancing; and
WHEREAS, the City reserves the option to hold in-person meetings, consistent with local health officer directives, or to continue a practice of remote meetings that still allow multiple options for public participation.

NOW, THEREFORE, THE CITY OF COUNCIL OF THE CITY OF
ANGELS CAMP DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

Section 2. Proclamation of Local Emergency. The City Council hereby proclaims that a local emergency exists throughout the City, and that the legislative body meeting in person could present imminent risks to the health and safety of attendees due to the prevalence of COVID-19 in Calaveras County and the state, such that the City reserves the right to continue virtual meetings or conduct in-person meetings, consistent with local health guidance or duly issued orders.

Section 3. Remote Teleconference Meetings. The legislative body and designees of the City are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution, including conducting open and public meetings in accordance with Government Code section 54953, subdivision (e), and other applicable provisions of the Brown Act.
{CW110983.1}
Section 4. Effective Date of Resolution. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of (i) November 1, 2022, or (ii) such time the City Council makes a subsequent finding by majority vote in accordance with Government Code section 54953, subdivision (e)(3), to extend the time during which the legislative bodies of the City may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953.

PASSED AND ADOPTED AT A REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF ANGELS CAMP ON THIS 4TH DAY OF
OCTOBER, 2022 BY THE FOLLOWING VOTE:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Alvin Broglio, Mayor
ATTEST:
_______________________________
Rose Beristianos, City Clerk

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 DATE: October 4, 2022
TO: City Council
FROM: Rose Beristianos, City Clerk
RE: Conflict of Interest Code

RECOMMENDATION
Approve Resolution No. 22-66, Conflict of Interest Code

BACKGROUND
The overarching purpose of the California Political Reform Act is to help ensure that a public officer or employee, during his or her official duties, is not involved in making, or participating in the making of, decisions which may foreseeably have a material effect on any financial interest of the employee. To that end, Government Code Sections 87300, et seq., requires every local agency to promulgate a Conflict of Interest Code which contains (1) a specific listing of the positions within the City which involve the making, or participation in the making, of decisions which may foreseeably have a material effect on any financial interest, and (2) for each such position, the specific types of investments, business positions, interests in real property and sources of income which are reportable. All such designated employees are required to file an annual Form 700 Statement of Economic Interest.

The City previously adopted a Conflict of Interest Code in October of 2018. Government Code Section 87306 requires an agency to amend its Conflict-of-Interest Code when necessitated by changed circumstances, including the creation of new positions, the elimination of positions or changes in the duties assigned to existing positions on the list. Government Code Section 87306.5 requires every agency to review its Conflict-of-Interest Code every two years to determine if changes are needed due to the changed circumstances listed above and, if so, to make these changes within 90 days after such a determination has been made.

In developing a disclosure list for the conflict-of-interest code, a "designated employee" is an officer, employee, member, or consultant of an agency whose position is designated in the code because the position entails the making, or participation in the making, of governmental decisions which may foreseeably have a material effect on any financial interest. Making a governmental decision means the person: (1) votes on a matter; (2) appoints a person; (3) obligates or commits the City to any course of action; or (4) enters into any contractual agreement on behalf of the City. Participating in the making of a decision means the person: (1) negotiates, without significant substantive review, with a governmental entity or private person regarding the decision; or (2) advises or makes recommendations to the decision maker by conducting research or an investigation, preparing or presenting a report, analysis or opinion 6C

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 which requires the exercise of judgment on the part of the employee and the employee is attempting to influence the decision.

DISCUSSION
The last time this item was brought to Council was October 2, 2018. It is a requirement to review this item every two years. The staff has reviewed the positions and made changes as needed.

FINANCIAL IMPACT
None

ATTACHEMENTS
Resolution 22-66
Appendix A- Designated Employees and Officials
Appendix B- Disclosure Categories

CITY OF ANGELS

CITY COUNCIL
Resolution No. 22-66

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANGELS
CAMP ADOPTING THE CITY’S CONFLICT OF INTEREST CODE
WHEREAS, the Angels Camp City Council has previously adopted Resolutions adopting by reference the model Conflict of Interest Code set forth in Section 18730 of the California Code of Regulations; and WHEREAS, the City Council is required to periodically update the positions and bodies that are subject to this Code.

NOW, THEREFORE, the City Council of the City of Angels Camp does hereby find, determine and declare as follows:

1. All previous Resolutions adopted establishing conflict of interest standards for the City of Angels Camp are hereby repealed.

2. The Political Reform Act, Government Code Section 81000, et seq., requires State and local government agencies to adopt and promulgate Conflict of Interest Codes. The Fair Political Practices Commission has adopted a regulation, 2 Cal. Code of Regs. Section 18730, which contains the terms of a standard Conflict of Interest Code, which can be incorporated by reference, and which may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act after public notice and hearings. Therefore, the terms of 2 Cal. Code of Regs. Section 18730 and any amendments to is duly adopted by the Fair Political Practices Commission are hereby incorporated by reference and, along with the attached Appendix A in which public officials and employees are designated, constitute the Conflict of Interest Code of the City of Angels Camp, which is considered the "agency" within the purview of this code.

3. Designated employees shall file their statements with the City Clerk, who shall be and perform the duties of filing officer for the City of Angels Camp. Statements will be available for inspections and reproduction per Government Code Section 81008.

DULY PASSED AND ADOPTED this 4th day of October 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________________
Alvin Broglio,
Mayor
ATTEST:
______________________________
Rose Beristianos
City Clerk
APPENDIX "A"

DESIGNATED EMPLOYEES AND OFFICIALS
The Mayor, Members of the City Council, Planning Commission, City Administrator, City Attorney, City Treasurer, and all Other City Officials who manage public investments as defined by 2 Cal. Code Regs. § 18701(b), are NOT subject to the City’s Code but are subject to the disclosure requirements of the Act. (Government Code Section 87200 et. seq.). [Regs. § 18730(b)(3)]
♦Consultants/Contractors shall be included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in the code subject to the following limitation: The City Administrator may determine in writing that a particular consultant, although a “designated position," is hired to perform a range of duties that is limited in scope and thus is not required to comply fully with the disclosure requirement described in this section. Such determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The City Administrator’s determination is a public record and shall be retained for public inspection in the same manner and location as this conflict of interest code. [Changes to previous position/categories shown in strikethrough and italics and underline]

POSITIONS DISCLOSURE CATEGORIES
Chief of Police 1,2,3
Fire Chief 1,2
Finance Director 1,2,3,4,6
Public Works Superintendent 1,2,3
Consultants / Contractors 1,2,3,4,6

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE: October 4, 2022
TO: City Council
FROM: Rebecca Callen, City Administrator
RE: APPROVE ADOPT-A-HIGHWAY PROGRAM AND DUMP DAY PROGRAMS WITHIN THE

CITY OF ANGELS AND APPROVE THE CITY ADMINISTRATOR TO EXECUTE AGREEMENTS

RECOMMENDATION
Discuss and approve the City of Angels to participate in the Adopt-A-Highway and Dump Day programs and approve the City Administrator to execute the necessary agreements.

BACKGROUND
Caltrans is offering Clean California programs that the City can participate in. Calaveras County Council of Governments is coordinating the outreach to Calaveras County and the City of Angels.

DISCUSSION
Dump Day allows the City to plan and advertise “Dump Days” to be scheduled for residents to dispose of mattresses, tires, appliances, bulky items, household trash that could otherwise end up on our roads.

Hazardous waste, green waste, and construction materials are NOT approved for these disposal days.

The event would be scheduled through Caltrans and administered in several ways.

Adopt-A-Highway, similar to the Dump Days, helps fund cleanup in addition to volunteer pickup of trash along sections of highway that have accumulated trash.

Both programs allow the City to beautify our roadways and surrounding properties as well as alleviate the workload on City Staff, reduce complaints about code compliance, and engage our residents. 7A

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov

FINANCIAL IMPACT
Depending on how the programs are implemented, the City may have to pay and get reimbursed.

ATTACHMENTS
Adopt-Highway
Dump Day Checklist
Maintenance Agreement
Dump Day Agreement
Final Clean Dump Day
Resolution 22-67
The
Adopt-A-Highway
Program
Adopt-A-Highway (AAH) par�cipants help to maintain
and beau�fy sec�ons of roadside within California’s
State Highway System. The AAH Program saves California
taxpayers millions of dollars every year and provides a great opportunity to promote civic responsibility and
community pride.

What Kind of Work Can Adopters Perform?
There are five different types of adop�ons:
• Li�er Removal
• Vegeta�on Control
• Tree and Shrub Plan�ng
• Wildflower Plan�ng
• Graffi� Removal
An adop�on site usually spans a two-mile stretch of
roadside, but park and ride lots, vista points, and other areas of the State right-of-way are also considered for adop�on. AAH permits are issued for a period of five
years. Groups in good standing may apply for addi�onal
five-year permits.

Who Can Par�cipate?
Individuals, organiza�ons, businesses, and government
agencies may par�cipate as volunteers or as sponsors.

A volunteer adopter performs its own adop�on work.

A sponsor hires an AAH service contractor to perform
the work on its behalf. Minors, aged 16 and older, may
par�cipate in a volunteer group, but the group’s leaders must be at least 21.

Safety Is Our Number One Concern
Par�cipants must realize that they will be working in a poten�ally hazardous environment and must agree to
diligently follow all safety requirements. Failure to
comply with safety requirements could result in an
adop�on’s cancella�on. Each volunteer group must
designate a safety leader and an alternate safety leader.

Unless otherwise no�fied, Caltrans considers the safety leaders to be the individuals who are listed on the
adopter’s AAH Program Applica�on. Each sponsor’s
contractor must appoint a crew leader. Volunteer group
leaders or a contractor’s crew leader must schedule and a�end a safety orienta�on at Caltrans before beginning
work.

What If the Site I Want Is Already Adopted?
AAH sites are offered on a first-come, first-served basis.

If the site you want is currently adopted, you can submit an AAH Program Applica�on to be placed on the site’s
wai�ng list. When an exis�ng adopter gives up a site, it is offered to the first group on the wai�ng list. Applicants may be placed on the wai�ng list for more than one site.

Call Toll Free!
1-866-ADOPTAHWY
or 1-866-236-7824
dot.ca.gov/programs/maintenance/adopt-a-highway
For individuals with sensory disabili�es,
an ADA Compliant document is available by email,
mailing, or calling to the following:

[email protected]
California Department of Transporta�on
Maintenance Program, MS-31
1120 N Street
Sacramento, CA 95814
Voice: (916) 531-3079 or TTY: CRS-711
The Adopt-A-Highway Program is not a forum
for adver�sing or public discourse
District 5:
(805) 542-4755
District 6:

Kings, Madera, N. Fresno
(559) 488-4022
District 1:
(707) 445-6563
District 2:
(530) 225-3277
District 3:
(530) 741-4002
District 4:

North, South, West Bays
(510) 286-4421
East Bay, Delta, Solono
(510) 286-6227
District 6:

Kern, Tulare, S. Fresno
(559) 383-5197
District 7:

Ventura, N & W Los Angeles
(661) 775-1485
District 7:

S & E Los Angeles
(213) 793-7244
District 8:
(909) 888-5394
District 9:
(760) 874-8344
District 10:
(209) 639-0318
District 11:
(619) 688-3327
District 12:
(714) 288-4074
Local Adopt-A-Highway Coordinators
D1
D2
D3
D4 D10
D6
D9
D5
D7 D8
D11
D12
Revised July 28, 2022
The Applica�on Process
• Choose a type of adop�on and general loca�on.
• You may first call your local AAH Coordinator to discuss your future adop�on. The Coordinator can give you the
exact “post mile” loca�on of the site you wish to adopt (needed to complete a Program Applica�on) and can
tell you if there is a wai�ng list for the site. Even though panel-related documenta�on is not needed un�l a
requested site becomes available, discuss your panel’s
design with the Coordinator during this ini�alcontact.
• Complete an online AAH Program Applica�on at
h�ps://dot.ca.gov/programs/maintenance/-
adopt-a-highway/adopt-a-highway-coordinators.

A downloadable AAH Program Applica�on is also
available.
• The local AAH Coordinator will contact you a�er
receiving the online applica�on and will explain the
status of each requested site.
• If the requested site is available, the AAH coordinator will send you an AAH Permit Applica�on and a list of
any other documenta�on required. Return the signed
AAH Permit Applica�on and other requested
documents by the dead line given.
• Wait for your AAH Encroachment Permit to arrive by
email or in the mail. This may take several weeks.
• Both the volunteer safety leader and alternate safety leader or, if a sponsored adop�on, the contractor’s
crew leader, must schedule and a�end a safety
orienta�on with Caltrans before beginning clean ups.

Volunteer leaders are issued safety-training materials
and safety equipment for their group during the
orienta�on.

How Much Does It Cost?
A volunteer adopter who performs li�er removal and
chooses a standard recogni�on panel will incur no costs.

However, most supplies needed for other adop�on types
must be purchased by the adopter. Artwork for non-standard recogni�on panels must be purchased by the adopter.

Adopt-A-Highway Signs
There are three types of recogni�on panels:

Standard: Caltrans provides a standard recogni�on panel at no cost to the adopter. A standard recogni�on panel
displays the adopter’s name in black le�ering, using a
standard highway font.

Standard with logo: The logo of an organiza�on of business can be added to a standard recogni�on panel. (A recogni- �on panel for an idivisual may not display a logo.) The adopter must purchase the logo and then deliver it to
Caltrans. The logo decal must have adhesive backing. There is no fee charged to place a logo decal onto a standard recogni�on panel*
Custom Panel: If all panel elements are supplied by the adopter, the panel is called a “custom” panel. Caltrans will supply blank recogni�on panels at no cost to par�cipants who decide on a custom panel. Once the custom panel is
completed and delivered to the AAH Coordinator, Caltrans will install the custom panel free of charge.

How Do I Get Started?
Before submi�ng an applica�on, please visit the AAH
Program’s website, h�ps://dot.ca.gov/programs/maintenance/adopt-a-highway and take the �me to read some of the informa�onal handouts available. All prospec�ve
par�cipants are encouraged to read the following handouts before proceeding with the Adopt-A-Highway process.
• Volunteer groups should read the “Permit Special
Provisions.” This document lists rules that par�cipants are required to follow.
• If a group is considering a vegeta�on control or plan�ng adop�on, instruc�ons for preparing plans and schedules
are available.
• Sponsors should read "Adopt-A-Highway Sponsor FAQs"
and “Working with Contractors”. This document explains
the rela�onship between Caltrans, a sponsor, and its
contractor. Sponsors may also obtain a list of AAH service contractors from the AAH Coordinators.
• The Adopt-A-Highway Recogni�on Panel Design
Guidelines contains rules for designing custom panels,
explains AAH Program policy regarding the use of logos, and includes instruc�ons for preparing a panel design
proof.

Addi�onal Responsibili�es for Volunteer
Group Leaders
Once adop�on work begins, it is the legal responsibility of the safety leaders to ensure that all members of the group are able to work safely on any given day. Therefore, safety leaders must make sure that they and each member of their group understand and can conform to
all the requirements listed in the AAH Permit Special
Provisions.

The safety leaders must:
• Provide a comprehensive safety training session for all group members prior to their working on the highway.
• Repeat the group safety training session each year.
• Conduct a brief safety review each �me the group goes out to work at the site.
• Provide Caltrans with a minimum 5-day no�ce prior to
each work event.
• Begin work within 30 calendar days of the permit’s
start date.
• Ensure that the tasks listed in the encroachment
permit package are completed as scheduled.
• Ensure that par�cipants follow safety procedures while working.
• No�fy Caltrans if there is a change of group leader or contact informa�on.
• No�fy Caltrans if you wish to cancel your adop�on.
*Note: If Caltrans damages or loses an adopter-supplied decal or panel, the adopter may replace the item at its own cost or Caltrans can provide a standard panel. There is currently no statewide policy requiring Caltrans to reimburse the adopter for the damaged or lost item. $250/month
available for cleaning
your adopted segment.

Ask your local AAH Coordinator
for info and requirements.

S�pend will be offered as long as
funding is available or the
promo�on ends.

Rev 9-12-22 Rev 2 Page 1 of 3
Clean Calif Dump Day Planning & Coordination Items
- Partnered Off-Site Events
By S. Sherman, Acting District 10 Clean Calif. Coordinator

1. Confirm Date for Event (2nd or 4th Saturday of month works better for Caltrans) - some events have had multiple sequential day event (Example – Covelo Calif, 6 day event).

2. Time of Event:
a) Preferable 8am – 9 AM start Time
b) Close Down – no later than 1 PM
c) Consider Handing out coupons for people still in line when event is closed down (see more info on coupons below)

3. Agree on Disposal Items (Could focus on just one disposal item :
a) Mattresses
b) Tires
c) Appliances (Refrigerated vs Non-Refrigerated) - Disposal Company needs to be certified and/or capable of disposing of refrigerated items d) Bulky Items (old Furniture – couches, chairs)
e) Household Trash
f) E-Waste (computers, televisions, monitors, video games, microwave ovens, etc.) g) Caltrans Can not Accept or Pay for Haz Waste disposal items (see more discussion below.

4. Agree on Limitations of Disposed Items:
· Mattresses – Typically limit 4 per vehicle - .
· Passenger Car/Truck Tires - limit 4 per vehicle. Does Local Agency have a CalRecycle TPID # for acceptance/disposal??? Caltrans has a TPID # · Appliances – Typically Limit 2 per vehicle -
· Bulky Items – Typically Limit 4 per vehicle –
· Household trash (make sure loose items are properly bagged). Usually Limit to 2 cubic yards of trash or approximately the equivalent of one small trailer or pickup load.

5. Location of Event:
• Consider at Landfill or Transfer Stations, to avoid other fees • Layout should be able to easily process vehicles thru event • Will traffic backup onto local highway or road.
• Can accommodate disposal stations for different events • Need Reception station to check loads, count vehicles, identify disposal items

6. We should be clear on the following - Items NOT accepted at this event:
• Hazardous waste (such as paints, oils, treated lumber and other chemicals) • Green waste (leaves, pruning’s, grass, brush vegetation, etc.) • Concrete and demolition materials

7. Agree on Layout of Dump Event, Consider
· Stage event in logical sequence to unload different items · Participants normally bring multiple items; It is presumed participants can circulate thru and drop of diff items at each station
Rev 9-12-22 Rev 2 Page 2 of 3
• Where do people exit (at the bottom of the map?)
• Traffic Safety of event workers
• Angle Bins so people can easily back up to unload directly into bins (D10 can provide sample event layouts from past events.

8. Create Account / Contract/ User Agreement: Caltrans needs to setup this event in our Caltrans Accting System to help facilitate reimbursement. Caltrans has developed a Dump Day Agreement to facilitate setting up a rapid approved contract and reimbursement.
• Caltrans and D10 can work out details and complete agreement – identify dates or put TBD and then amend agreement when dates are finalized. • Have Local Agency Legal Review
• usually approved by our HQ within a week after local agency signs.

9. Event Coupons:
• Consider pre-printing and handing out coupons for extra large loads, or for folks waiting in line
• Coupons could be only remainder of day or for week
• Sequentially number to help prevent photo copies
• Landfill needs to be pre-notified to track disposal items / amounts brought in

10. Staffing the Event:
• Ask local Legislators / Representatives to help sponsor and bring workers • Consider inviting Conservation Corp
• CT workers may not be able to physically unload vehicles (will need to discuss) • Staff sometimes provided by E-Waste, Appliances, Tires Recycler companies

11. Promotion and Promo Materials:
• Caltrans Issues News Advisory & Release, twitter/facebook postings, flyer • Create Flyer – using partnering logos, including Clean Calif logo • Coordinate Promo with Local Agency
• Banner???
• Take Pictures during event

12. Equipment Needs - Local Agency to Provide but could negotiate local CT Main Help • Is loader needed to top of bins, lift heavier items, etc. • Sweeper???

13. Bathroom Needs -
• Are local restrooms available for workers at dump Event and will they be open • Arrange for Port-a-potty???

14. Invite Local Legislator / Supervisors / Representatives – obtain sponsorship or allow local representative/legislator to help or take credit with the event.

15. Law Enforcement Presence – Consider
• Need for Traffic Control
• Security
• CT has MAZEEP program for Off-duty CHP that has assisted with other events

16. Post Event Considerations
• Track number of different items brought and dropped off • Track number of Vehicles Attending
Rev 9-12-22 Rev 2 Page 3 of 3
• Disposed items should be converted in cubic yards (Caltrans performance measure for Clean Calif)
• Invoicing procedures

CLEAN CALIFORNIA MAINTENANCE AGREEMENT
WITH THE CITY/COUNTY OF ________________
This CLEAN CALIFORNIA MAINTENANCE AGREEMENT (“AGREEMENT”) is made by and between the State of California, acting by and through the Department of Transportation (“STATE”), and the City/County of __________(“LOCAL AGENCY”); each may be referred to individually as a “PARTY” and jointly as “PARTIES”.

RECITALS

1. This AGREEMENT will identify the specific maintenance functions STATE requests LOCAL AGENCY to perform in the STATE right of way, including highway and freeway areas situated within LOCAL AGENCY’S jurisdictional limits as authorized in Streets and Highways Code Section 130.

2. Pursuant to the “Clean California Beautification Program of 2021,” the PARTIES desire to identify specific mission-critical maintenance services LOCAL AGENCY will perform on and around STATE right of way situated within LOCAL AGENCY’s jurisdictional limits.

OPERATIVE PROVISIONS

1. Maintenance Services. LOCAL AGENCY shall perform litter and debris removal at the State Route(s) (SR), post miles (PM) and approximate mile lengths (STATE Right of Way) set forth in Exhibit A. LOCAL AGENCY shall remove and discard litter and debris, including, but not limited to: furniture, appliances, tire casings, bulky and large items, automobile wreckage, auto components, clothing, beverage containers, food packages and garbage.

2. Maintenance Standards. LOCAL AGENCY shall perform all maintenance services in compliance with the provisions of Streets and Highways Code section 27, and in accordance with California and federal laws and regulations and STATE policies, procedures and specifications in effect and as amended, and applicable municipal ordinances.

3. Prior Maintenance Agreements. The PARTIES agree that this AGREEMENT does not supersede the PARTIES’ existing Delegated Maintenance Agreement or other maintenance agreements, if any.

4. Maintenance Areas. LOCAL AGENCY shall perform maintenance services in the STATE Right of Way locations and areas described in Exhibit A and listed in Exhibit B. LOCAL AGENCY shall not perform any work in areas considered to be bordered by high speed traffic unless such areas are specifically protected by a concrete barrier or sound wall.

5. Amendment to Agreement. Changes to LOCAL AGENCY’s maintenance services covered in this AGREEMENT may be made by each PARTY executing amended Exhibits A and B and/or executing additional pages to Exhibits A and B that shall be attached to this AGREEMENT and will supersede the original Exhibits A and B. Otherwise, this AGREEMENT may only be amended by a written agreement executed by both PARTIES. STATE’s District Maintenance Agreement Coordinator (DMAC) must obtain prior written approval of any amendments from the District_____Deputy Director of Maintenance before such amendments may become effective and enforceable under this AGREEMENT.

6. Party Representatives and Notices.

LOCAL AGENCY’s Project Manager is:______________________ STATE’s DMAC is:__________________________________
All notices, document submittals and invoices required under this AGREEMENT shall be deemed to have been fully given when made in writing and received by the PARTIES at their respective addresses as follows:

LOCAL AGENCY
Attn: Name of Project Manager:___________________________ Address:__________________________________________________ City, Zip:__________________________________________________ STATE
Attn: Name of DMAC:_____________________________________ Address:___________________________________________________ City, Zip:___________________________________________________

7. Excluded Maintenance Activities.

7.1 Unsheltered Encampment Relocation. LOCAL AGENCY shall not engage in any activities to relocate any persons experiencing homelessness who are situated within STATE Right of Way. LOCAL AGENCY shall comply with the processes and procedures set forth in STATE’s “Interim Guidance on Encampments, Prioritizing and Addressing Encampments on Caltransowned Property,” dated July 2021, and as may be amended during the term of this AGREEMENT (Interim Guidance).

7.2 Abandoned Encampments. If LOCAL AGENCY encounters abandoned homeless encampments at or within STATE Right of Way, LOCAL AGENCY shall comply with the processes and procedures set forth in STATE’s Interim Guidance, including but not limited to coordination with STATE and the local California Highway Patrol.

7.3 Hazardous Material Clean up. LOCAL AGENCY shall not engage in any hazardous material clean-up activities. If LOCAL AGENCY encounters any hazardous materials, including but not limited to bloodborne pathogens, biological waste, feces, syringes, needles, sharp objects or unknown substances during maintenance services performed under this AGREEMENT, LOCAL AGENCY shall immediately contact STATE’s District Hazardous Material manager for appropriate action.

7.4 Weed Abatement. LOCAL AGENCY shall not perform any weed abatement, remove overgrown brush, trees, grass and limbs or conduct any spraying, grading, mowing or discing for any maintenance services within STATE Right of Way.

8. Graffiti Removal. LOCAL AGENCY’s graffiti removal shall be limited to removal of text only in accordance with Streets and Highway Code Section

96. Any graffiti that in any way resembles a mural, artwork, paintings, or other similar elements may not be removed. LOCAL AGENCY shall discuss such possible art with STATE’s District ____Transportation Art Coordinator before conducting any graffiti removal or remediation. STATE shall pay the cost of LOCAL AGENCY’s graffiti removal based on the square- foot measured area where graffiti is removed (See, Exhibit B).

9. Maintenance Service Schedule. LOCAL AGENCY shall provide STATE’s District_____________ Area Maintenance
Superintendent,(name)_____________________, at least twenty-four (24) hours prior telephone or email notice before performing any maintenance services under this AGREEMENT. His/Her email and phone number
are:_____________________________________LOCAL AGENCY shall provide the DMAC identified in this AGREEMENT with a litter, debris and graffiti removal schedule. Maintenance services shall be provided at a minimum (weekly, biweekly, monthly, daily)___________ basis. Maintenance services shall be performed between the hours of 6:00 am and 6:00 pm and may be performed on weekends and holidays if necessary. LOCAL AGENCY must request through the DMAC prior written approval from STATE’s District Maintenance Supervisor to perform any maintenance services before 6:00 am or after 6:00 pm

10.Authorized Reimbursement. The functions and levels of maintenance services delegated to LOCAL AGENCY in the attached Exhibits A and B and amounts appropriated to State pursuant to the Clean California Beautification Program of 2021have been considered in setting authorized total dollar amounts. LOCAL AGENCY may perform additional work if desired, but STATE will not reimburse LOCAL AGENCY for any work in excess of the authorized dollar limits established herein.

11.Cost Reimbursement. STATE shall reimburse LOCAL AGENCY for LOCAL AGENCY’s actual and necessary costs incurred to perform the maintenance services under this AGREEMENT; provided, however, that STATE’s reimbursement shall not exceed the maximum authorized expenditures under this AGREEMENT.

11.1 Amendment to Approved Expenditures. Upon LOCAL AGENCY’s written request, the expenditures per route for maintenance services set forth in Exhibits A and B may be increased, decreased, or redistributed between routes pursuant to the PARTIES executing an appropriate amendment in accordance with section 5 above. All such
adjustments must be authorized in writing by the District Director or his/her authorized representative.

11.2 Term of Expenditures. Additional expenditures or an adjustment of expenditures once authorized shall apply only for the term of this Agreement and shall not be deemed to permanently modify or change the basic maximum expenditures per route as specified in Exhibits A and B. Any expenditure adjustments shall not affect or alter any other terms of this AGREEMENT.

12.Billing, Payment and Reporting.

12.1 Billing Date. LOCAL AGENCY shall submit billing invoices to STATE’s DMAC each (month/quarter) beginning after the first
(month/quarter) LOCAL AGENCY has performed maintenance
services under this AGREEMENT. LOCAL AGENCY shall not submit billing invoices for reimbursement of costs less than $500 more than once each quarter. LOCAL AGENCY shall also submit billing invoices promptly following the close of STATE’s fiscal year on each June 30th.

12.2 Billing Submission Format. Each billing invoice shall include all of the following:
(a)STATE’s Clean California Program Code: CLEANCADMA;
(b)AGREEMENT number;
(c)Date(s) of services;
(d)Location of services;
(e)Number of hours and hourly rates;
(f) Receipts for trash disposal;
(g)Receipts for equipment, materials and supplies; and
(h) LOCAL AGENCY’s maintenance services report that includes the information required under section 15 of this AGREEMENT.

STATE shall pay LOCAL AGENCY for the maintenance services satisfactorily performed in accordance with the rates and schedules in Exhibits A and B.

13.Successors. This AGREEMENT shall be binding upon and inure to the benefit of each of the PARTIES’ successors-in-interest, including, but not limited to any public entity to whom any part of the STATE right of way covered under this AGREEMENT may be relinquished and any subsequently incorporated city or other municipality established within the LOCAL AGENCY’s jurisdictional limits.

14.Encroachment Permits. Before LOCAL AGENCY may enter STATE right of way to perform any maintenance services in the areas covered by this AGREEMENT, STATE’s District _____ Encroachment Permit Office must issue an initial encroachment permit at no cost to LOCAL AGENCY. LOCAL AGENCY must obtain additional encroachment permits, if necessary, to enter or perform any work within STATE right of way not covered by this AGREEMENT.

STATE will issue these additional encroachment permits at no cost to LOCAL AGENCY. LOCAL AGENCY’s contractors and sub-contractors must apply for and be issued separate encroachment permits before they may enter STATE right of way to perform any maintenance or work under this AGREEMENT.

15.Performance Monitoring. LOCAL AGENCY shall record and report the quantity and description of litter and debris removed and maintenance services performed at each clean-up site and location set forth in Exhibits A and B (Performance Report). This Performance Report shall include dated and executed documents demonstrating the weight and/or amount of litter and debris removed, including disposal receipts from authorized disposal sites and/or landfills. The DMAC may also request that LOCAL AGENCY provide photographs of the sites taken before and after LOCAL AGENCY’s maintenance services are performed.

16. Legal Disposal of Litter Collected. LOCAL AGENCY shall make its own arrangements for the legal disposal of litter or debris materials to authorized disposal sites. LOCAL AGENCY shall not leave any filled litter bags, litter piles or other groups of litter assembled during its maintenance services along or in STATE Right of Way. Such litter groupings shall be removed out of STATE Right of Way each day LOCAL AGENCY performs the maintenance services in this AGREEMENT.

17. Safety and Worker Compliance. LOCAL AGENCY shall be solely responsible for crew pay, workers compensation and any other benefits required by state and federal law. Subcontractors and crew members are not considered STATE’s employees at any time. LOCAL AGENCY shall comply with all applicable State and Federal statutes and regulations governing worker and public safety, including but not limited to compliance with CAL-OSHA regulations and guidelines. LOCAL AGENCY shall make arrangements through the DMAC if traffic controls, flags, signs, or lane closures are necessary to safely perform any maintenance services.

18. Equipment and Supplies. LOCAL AGENCY shall provide the necessary equipment, tools, personal protective equipment, materials, supplies and products necessary to perform the maintenance services under this AGREEMENT. STATE shall reimburse LOCAL AGENCY for the reasonable costs of such equipment and supplies not to exceed the authorized expenditures set forth in Exhibits A and B.

19. Legal Relations and Responsibilities.

19.1 No Third-party Beneficiaries. This AGREEMENT is not intended to create duties, obligations, or rights of third parties beyond the PARTIES to this AGREEMENT. Nor does this AGREEMENT affect a PARTY’s legal liability by imposing any standard of care for the maintenance of STATE highways different from the standard of care imposed by law.

19.2 Indemnification. Neither STATE nor any of its officers or employees is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by LOCAL AGENCY in
connection with any work, authority or jurisdiction conferred upon LOCAL AGENCY under this AGREEMENT. LOCAL AGENCY shall fully defend, indemnify, and save harmless STATE and its officers and employees from all claims, suits, or actions of every kind occurring by reason of anything done or omitted to be done by LOCAL AGENCY, its contractors, sub-contractors and/or its agents pursuant to this AGREEMENT.

Neither LOCAL AGENCY nor any of its officers or employees is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE, in connection with any work, authority or jurisdiction conferred upon STATE under this Agreement. STATE shall fully defend, indemnify, and save harmless LOCAL AGENCY and its officers and employees from all claims, suits, or actions of every kind occurring by reason of anything done or omitted to be done by STATE under this Agreement.

19.3 Work-related Injuries. If a LOCAL AGENCY-assigned crew member is injured while performing maintenance services under this AGREEMENT, LOCAL AGENCY or its designated subcontractor shall be responsible for ensuring the crew member is given prompt medical care and treatment and, if necessary, transportation to a medical facility. LOCAL AGENCY or its designated subcontractor shall administer any injury and workers compensation claims. LOCAL AGENCY shall notify the DMAC within twenty-four (24) hours when any such incident has occurred.

20.Prevailing Wages and Labor Compliance. LOCAL AGENCY shall comply with any and all applicable labor and prevailing wage requirements in Labor Code Sections 1720 through 1815 and implementing regulations for public works or maintenance contracts and subcontracts executed for the LOCAL AGENCY’s maintenance services under this AGREEMENT.

21.Insurance.1 LOCAL AGENCY and its contractors and subcontractors shall maintain in force during the term of this AGREEMENT a policy of general liability insurance, including coverage of bodily injury and property damage liability, naming the STATE, its officers, agents and employees as the additional insured in an amount of $1 million per occurrence and $2 million in aggregate and $5 million in excess. LOCAL AGENCY will provide a certificate of insurance evidencing this insurance in a form satisfactory to STATE.

Self-Insured.2 LOCAL AGENCY is self-insured. LOCAL AGENCY shall deliver evidence of self-insured coverage providing general liability insurance, coverage of bodily injury and property damage liability, in an amount of $1 million per occurrence and $2 million in aggregate and $5 million in excess by delivering a Letter Certifying Self-Insurance. The Letter of Self-Insurance must be substantially in the form of Exhibit C and identify the AGREEMENT number, and location as depicted in Exhibits A and B. LOCAL AGENCY shall provide the original Letter Certifying Self-Insurance as a condition to STATE’s execution of this AGREEMENT. A copy of the original letter shall be attached to this AGREEMENT as Exhibit C.

Self-Insured3 using Contractor. If the work performed under this AGREEMENT is done by LOCAL AGENCY‘s contractor(s), LOCAL AGENCY shall require its contractor(s) to maintain in force, during the term of this AGREEMENT, a 1 Delete if self-insured
2 Delete if not self-insured
3 Delete if not self-insured; include 2 and 3 if self-insured and LA is subcontracting the work.

Need both a self-insurance certification letter and insurance certificate naming State as additional, covered insured.
policy of general liability insurance, including coverage of bodily injury and property damage liability, naming STATE, its officers, agents and employees as the additional insured in an amount of $1 million per occurrence and $2 million in aggregate and $5 million in excess. LOCAL AGENCY shall provide a certificate of insurance evidencing this insurance in a form satisfactory to STATE.

22. Budget Contingency. STATE’s payments to LOCAL AGENCY are contingent upon the Legislature appropriating sufficient funds under the Budget Act, the allocation of funding by the Clean California State Beautification Program of 2021 as appropriate, and the encumbrance of funding to STATE’s District Office.

23. Termination. This AGREEMENT may be terminated by the mutual written consent of each PARTY. STATE may terminate this AGREEMENT for convenience or for cause upon thirty (30) day prior written notice to LOCAL AGENCY. LOCAL AGENCY may terminate this AGREEMENT upon thirty (30) day prior written notice to STATE.

24. Term of Agreement. This AGREEMENT shall become effective on the last of the dates each PARTY’s authorized representative has executed this AGREEMENT and shall expire on June 30, 2024, unless terminated or amended.

25. Authority. Each individual executing this AGREEMENT on behalf of each PARTY represents and warrants that he/she is duly authorized to execute this AGREEMENT as authorized under Streets and Highways Code Sections 114 and 130. LOCAL AGENCY represents and certifies that it has, through its regular political process, authorized the execution of this AGREEMENT by appropriate resolution, delegation, or plenary authority as required.

26. Counterparts. This AGREEMENT may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document.

27.Electronic Signatures. Electronic signatures of the PARTIES, whether digital or encrypted, are intended to authenticate this written AGREEMENT, and shall have the same force and effect as manual signatures for this AGREEMENT.

THE LOCAL AGENCY OF

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
TOKS OMISHAKIN, Director
Dated:

Mayor/Chairman
INITIATED AND APPROVED:

Dated:

Local Agency
Manager
_______________________
Dated:

Local Agency Clerk

APPROVED AS TO FORM APPROVED AS TO FORM AND PROCEDURE
Dated: Dated:

Local Agency Attorney Attorney
Dept. of Transportation
By:

Title:

EXHIBIT A
(Place holder for maps and tables showing and describing the areas for the liter, debris, and graffiti removal operations to be performed)

EXHIBIT B

BREAKDOWN & LISTING OF MAINTENANCE TASKS
Rte
No.

Post
Miles
Litter
per
Bag
(EA)
Large
Items
Graffiti
Sq. Ft.

Traffic
Control
Other
(EA)
Maximum Authorized
Expenditures
$ $ $ $ $
TOTAL MAXIMUM AUTHORIZED EXPENDITURES: _________________

EXHIBIT C
LETTER CERTIFYING CITY’S/COUNTY’S SELF-INSURED STATUS (TEMPLATE) On Local Agency letterhead
Insert (CT District) addressee information ________________, 20___ ATTN: (name of CT representative)
Re: Statement of Self-Insurance for CITY/COUNTY of__________________ for Clean California Maintenance Agreement No.__________with California Department of Transportation for the ____________along
SR_____________at________________
Dear ______________________:

This letter certifies that the CITY/COUNTY of ________________is self-insured and self-funded covering third-party claims arising out of its general operations (i.e.; commercial general liability and automobile liability insurance). Further, the CITY/COUNTY is self-insured covering workers’ compensation claims and has received the consent of the State Department of Industrial Relations to do so.

Each fiscal year, as a part of its budgetary process, the CITY/COUNTY appropriates funds specifically to satisfy valid third-party claims and workers’ compensation claims, which may be brought against the CITY/COUNTY.

The CITY/COUNTY certifies its self-insured, general liability coverage for bodily injury and property damage liability, meets the required coverage amounts in section 21 (Insurance) of the Clean California Maintenance Agreement, specifically general liability insurance, coverage of bodily injury and property damage liability in an amount of $1 million per occurrence and $2 million in aggregate and $5 million in excess.

If you need any additional information regarding this letter, please direct those inquiries through my office.

Sincerely,
Finance Manager/Risk Manager/Authorized Representative’s Title 1 EXHIBIT A
DUMP DAY Locations and Schedule
• (Date) between (event hours) at the (Transfer/Landfill name and address) ____________________ __________ ____________________ __________ (Name) Date (Name) Date
(Caltrans Authorized Representative Title) (City Authorized Representative Title) Caltrans District (X)

DUMP DAY EVENT AGREEMENT
THIS AGREEMENT is made this ______ day of ____________, 20__, by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as CALTRANS; and the City/County of __________, hereinafter referred to as “LOCAL AGENCY”; and collectively referred to as “PARTIES.”
The Clean California initiative is a multiyear clean-up effort led by CALTRANS to keep roads and waterways free of litter, create thousands of jobs, and transform state and local public spaces through beautification efforts. As part of the litter collection component, CALTRANS is proposing free dump day events where the public can dispose of household waste safely and properly for free (Dump Day events).

CALTRANS and LOCAL AGENCY, agree to provide free Dump Day events for LOCAL AGENCY’s residents as part of the Clean California initiative.

PARTIES are authorized to enter into a cooperative agreement for improvements to the State Highway System per the California Streets and Highways Code, Sections 114 and 130.

PARTIES MUTALLY AGREE TO DO THE FOLLOWING:

1. PARTIES shall publicize Dump Day events by informing the public that they may dispose of certain household waste items safely and properly for free, at the following locations and dates:
• (Date) between (event hours) at the (Transfer/Landfill name and address) • (Date) between (event hours) at the (Transfer/Landfill name and address) • (Date) between (event hours) at the (Transfer/Landfill name and address) 1 Dates and times in the locations identified above is to be determined and mutually agreed upon in writing (sample attached as Exhibit A) by authorized representatives of the PARTIES.

2. CALTRANS agrees to reimburse the LOCAL AGENCY ___% (__ percent) of cost for, including but not limited to 2labor, equipment and/or dumping fees expended for Dump Day events (Dump Day Costs) up to the maximum Contract Sum stated in this Agreement.

3. CALTRANS has agreed to reimburse LOCAL AGENCY, an amount not to exceed ([$X,XXX,XXX]) to fulfill its obligations under this AGREEMENT.

4. CALTRANS’ obligations under this AGREEMENT are subject to the appropriation of resources by the Legislature and the State Budget Act authority. 1 Remove language if dates and times are determined at the execution of the agreement. This language is to only be used if dates and times are to be determined after the execution of this agreement. 2 Any specific item highlighted that will not be reimbursed by Caltrans can be removed. Additional language CANNOT be added, and existing language CANNOT be changed, only removed.

5. Based on the amount of trash collected during the Dump Day events, LOCAL AGENCY shall send its invoices to CALTRANS within 45 days of the Dump Day event for the latter’s share of the Dump Day Costs.

6. LOCAL AGENCY shall send invoices to the Caltrans District Clean CA District (xx) Coordinator. The itemized invoice shall contain the following:
(a) STATE’s Clean California Program Code: CLEANCADMP;
(b) AGREEMENT number;
(c) Date(s) of services;
(d) Location of services;
(e) Number of hours and hourly rates;
(f) Receipts for trash disposal;
(g) Receipts for equipment, materials, and supplies; and (h) LOCAL AGENCY’s Performance Report that includes tonnage and/or cubic yard measurement of litter/debris disposed.

CALTRANS
«Caltrans contact name », «Caltrans contact title»
«Caltrans contact street address»
«Caltrans contact city», CA «Caltrans contact ZIP code» Office Phone: «Caltrans contact phone»
Mobile Phone: «Caltrans contact mobile phone»
Fax Number: «Caltrans contact fax»
Email: «Caltrans contact email address»
LOCAL AGENCY contact is the following:
«Party contact name», «Party contact job title»
«Party contact street address»
«Party contact city», «Party contact state MC» «Party contact ZIP code» Office Phone: «Party contact phone»
Mobile Phone: «Party contact mobile phone»
Fax Number: «Party contact fax»
Email: «Party contact email address»

7. Upon review and approval of invoice by the District Clean California Coordinator, CALTRANS shall pay LOCAL AGENCY within forty-five (45) calendar days of receipt of invoices. Payment will be made in accordance with the CA Prompt Payment Act, and within the time specified in Chapter 4.5, sections 927-927.13 of the Government Code.

8. When publicizing the Dump Day events, PARTIES shall inform the public that no hazardous materials will be accepted at the Transfer Stations/Landfills. However, if LOCAL AGENCY accepts hazardous materials, it shall do so at its own risk and responsibility and CALTRANS shall not pay disposal fees for such hazardous material.

9. Participating members of the public will be responsible for legally transporting waste to the Dump Day event.

10. LOCAL AGENCY shall provide the necessary equipment, tools, personal protective equipment, materials, supplies and products necessary to perform the services under this AGREEMENT including refuse intake inspection by staff qualified to identify hazardous materials, transportation, loading and unloading, and handling of Dump Day refuse.

11. CALTRANS does not accept nor take any responsibility for generation of any waste streams, including hazardous materials, associated with the Dump Day event(s).

12. All services performed by LOCAL AGENCY pursuant to this AGREEMENT are intended to be performed in accordance with all applicable Federal, State and LOCAL AGENCY laws, ordinances, and regulations. In case of a conflict between Federal, State and LOCAL AGENCY laws, ordinances, or regulations, the order of precedence applicability of these laws shall be Federal, State and then LOCAL AGENCY laws and regulations, respectively.

13. The total amount CALTRANS will reimburse to LOCAL AGENCY pursuant to this AGREEMENT shall not exceed [$X,XXX,XXX] (“Contract Sum”). Costs incurred by LOCAL AGENCY for PROJECT work under this AGREEMENT in excess of the Contract Sum will be borne by LOCAL AGENCY. It is understood and agreed that this AGREEMENT fund limit is an estimate, and that CALTRANS will only reimburse the actual cost of services rendered as authorized by the CALTRANS Contract Manager or designee at or below the fund limitation amount set forth in this AGREEMENT.

14. This AGREEMENT may only be amended or modified by mutual written agreement of the PARTIES.

15. This AGREEMENT will end on June 30, 2024. This AGREEMENT may be terminated by the PARTIES upon mutual written agreement. In the event of a termination CALTRANS will reimburse LOCAL AGENCY all allowable, authorized, and noncancellable obligations and costs incurred by LOCAL AGENCY prior to the termination.

16. Neither CALTRANS nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by LOCAL AGENCY, its contractors, sub-contractors, general public, and/or its agents under or in connection with any work (including hazardous materials), authority, or jurisdiction conferred upon LOCAL AGENCY under this AGREEMENT. It is understood and agreed that LOCAL AGENCY, to the extent permitted by law will defend, indemnify, and save harmless CALTRANS and all of its officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by LOCAL AGENCY, its contractors, sub-contractors, general public, and/or its agents under this AGREEMENT. PARTIES will continue to work together to plan future events.

PARTIES are authorized to enter into this AGREEMENT and have delegated to the undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and hereby covenant to have followed all the necessary legal requirements to validly execute this AGREEMENT. By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.
____________________ __________ ____________________ __________ XXXXXX Date XXXXXX Date
Deputy District Director Maintenance (Local Agency name) Caltrans District (xx)

EXHIBIT A
DUMP DAY Locations and Schedule
• (Date) between (event hours) at the (Transfer/Landfill name and address) ____________________ __________ ____________________ __________ (Name) Date (Name) Date
(Caltrans Authorized Representative Title) (City Authorized Representative Title)

CITY OF ANGELS

CITY COUNCIL
RESOLUTION No. 22-67

A RESOLUTION OF THE CITY OF ANGELS CITY COUNCIL APPROVING THE CITY OF

ANGELS PARTICIPATION IN THE CLEAN CALIFORNIA ADOPT A HIGHWAY AND DUMP

DAY PROGRAMS AND AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE ALL

NECESSARY AGREEMENTS
WHEREAS, the California Department of Transportation provides for two programs that help facilitate keeping California Clean; and
WHEREAS, these programs are referred to as Adopt-A-Highway and Dump Day; and WHEREAS, the City of Angels and its residents benefit from participating in both programs; and WHEREAS, participation requires minimal investment by the City and would save costs through coordinating with Caltrans; and
NOW, THEREFORE, BE IT RESOLVED, that the City of Angels City Council does hereby approve participation in the Adopt-A-Highway and Dump Day programs and authorizes the City Administrator to execute and necessary documents for the programs.

PASSED AND ADOPTED this 4th day of October 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Alvin Broglio Mayor
_______________________
Rose Beristianos,
City Clerk

RECOMMENDATION
Direct staff to implement a Customer Assistance Program using discretionary funding for Community Support budget.

BACKGROUND
The 2019 Rate study included a recommendation for a Low-Income Discount. At the time the recommended program was no implemented due to uncertainty in funding options.

DISCUSSION
It is not uncommon practice for Utility providers to offer low-income subsidies to help offset the impact of rate increases for low-income residential customers. To provide this assistance, a non-rate source of revenue is required to be used. This can be from late fees, TOT, Sales Tax, Property Taxes, rents and lease revenue, etc.

Common practices of approval for the program require a recipient to submit proof of low-income status, and this is to be submitted annually. Failure to pay the monthly utility bill would automatically disenroll the recipient. It is unknown at this time how many customers would qualify. It is highly likely the number of submissions would exceed any budget we propose. As such, it is also common practice to budget an amount, not-to-exceed, for water and for sewer and any submission beyond that budget authority would be added to a wait list. As recipient drop off, the wait list is contacted to enroll in the program.

To qualify for the CAP (Customer Assistance Program), the applicant may only apply for their permanent residence, must be the customer of record or be approved to be a tenant by the property owner, must provide a copy of a current PG&E bill showing participation in the PG&E CARE Program, or other documentation verifying a household income at or below 200% of the federal poverty guidelines.

The current base rate for a 5/8” residential water service is $43.45 The current base rate for a residential sewer service is $99.53 7B

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
The rate study recommended a Water or Sewer credit of $2.68 per month, for a total of $5.36 per month for a customer with both services. This is low compared to other utility providers, and to make a noticeable impact on a low-income customer should be higher.

The recommendation is to provide $20,000 per year for Water assistance and $20,000 for Sewer assistance. $20 per month for water would aid 83 customers. $25 per month for sewer would aid 66 customers.

There are currently 1,556 residential water customers and 1,516 residential sewer customers. Based on the proposed program, this would mean 5% of the water customers and 4% of the sewer customers would be provided aid. 7.8% of the City’s population that is below the poverty line is 7.8%.

To meet the levels of addressing the 7.8% below poverty, the City would need to contribute $29,040 for water and $35,400 for sewer for a total contribution of $64,440 as opposed to the initial recommendation of $40,000. Given this would be a new program,
Currently, the City has started charging late fees for the August 2022 billing. The Water and Sewer budgets included $8,000 and $8,000 respectively for a total of $16,000. Those funds could be used for the program with an additional $24,000 that would need to come from the General Fund. Specifically, from unanticipated TOT (Transient Occupancy Tax) as an increase to the Community Support budget with a new line item for Customer Assistance program, a transfer from the Finance budget and a transfer from Water and Sewer equal to the late fee revenue, up to the amounts approved by Council.

The public has also voiced a desire to donate to benefit low-income customers. To accommodate this, the staff recommends creating a CAP Reserve Fund. Depending on the donation levels, this may reduce the on acts on impacts on General Fund using its Transient Occupancy Tax proceeds. Staff will update Council as part of a future report on the program's status and amend the budget if needed.

FINANCIAL IMPACT
This program would require ongoing support of discretionary funding. As late fee revenue increases because the City is now charging them, this may reduce the impact to the General Fund over time.

Historically, late fee revenue has been closer to $20,000 per year.

ATTACHMENTS
Budget Adjustments
Resolution 22-68 Customer Assistance Program Policy
CAP Policy 18
Resolution 22-69 Budget Amendment
2019 Rate Study
City of Angels Camp
Budget Adjustment Request
Department: 3002 - Community Support Date: 9/20/2022
Account Number Account Description
Previous Budget
Balance
Change Request
Amount: Expense
Inc/(Dec), Revenue
(Inc)/Dec
New Budget Balance

DB/(CR)
010-3002-50XXX-0000 Customer Assistance Program $ - $ 40,000.00 $ 40,000.00 010-3002-49999-0000 Transfer In $ (25,000.00) $ (40,000.00) $ (65,000.00) $ -
010-3000-59999-0000 Transfer Out $ - $ 24,000.00 $ 24,000.00 $ - $ -
300-8000-59999-0000 Transfer Out $ 1,224,573,000.00 $ 16,000.00 $ 1,224,589,000.00 $ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
Total* $ 1,224,548,000.00 40,000.00 $ 1,224,588,000.00
Justification:

Authorizations:

Department Manager Date:

Fiscal Manager: Date:

Administrator:** Date:

Entered into System by: Date:
********************* *********************************** *************** ***************** ***************** *Total must be zero unless additional budget authorization given by Council. **Administrator must approve all budget adjustments not authorized by Council.

Amend budget to increase the Community Support budget with a NEW Customer Assistance Program budget of $40,000 to be funded with a transfer in from Late Fees and TOT

CITY OF ANGELS

CITY COUNCIL
RESOLUTION No. 22-68

ADOPT THE CITY OF ANGELS CUSTOMER ASSISTANCE PROGRAM FOR WATER AND

SEWER CUSTOMERS
WHEREAS, the 2019 Water and Wastewater Rate Cost of Service Study recommended the City to implement a Low-Income assistance program for its customers; and WHEREAS, there is currently no mandate to offer low-income assistance to customers of small or large drinking water agencies; and
WHEREAS, there is a current trend among proposed legislation for agencies to provide some assistance when possible; and
WHEREAS, the City has a below poverty demographic of 7.8%; and WHEREAS, the City of Angels strives to identify various programs to assist the most vulnerable group of its residents; and
WHEREAS the City of Angels will continue the program as long as funding is available; and WHEREAS the City of Angels permit customers to also donate to the CAP program should they choose.

NOW, THEREFORE, BE IT RESOLVED, that the City of Angels City Council does hereby approve the establishment of the Customer Assistance Program and the allowance of Customer Donations to the CAP Program.

PASSED AND ADOPTED this 4th day of October 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Alvin Broglio Mayor
_______________________
Rose Beristianos,
City Clerk

HOME OF THE JUMPING FROG
Policy title: Customer Assistance Program
Policy number: 18
Customer Assistance Program Page 1 of 3
City of Angels
The City of Angels Customer Assistance Program (CAP) allows a limited number of low-income customers who utilize City water and wastewaterservicesto apply for financial assistance.

Policy framework

18.1 CAP Credit

18.2 Program Year

18.3 Program Funding

18.4 General Eligibility Requirements

18.5 Income Eligibility Requirements

18.6 Applications

18.7 Participant Eligibility Verification

18.8 Change of Eligibility Status

18.9 Disputes

18.10 Program Modifications

18.1 CAP Credit: The CAP credit is set at $20 per bill (twelve bills per year), per qualifying water customerfor up to 83 customersperfiscal year, and $25 per bill(twelve billsper year),per qualifying wastewater customer for up to 66 customers per fiscal year. Customers who receive water and wastewater service may apply for both available credits. The City will apply credits to qualifying customers’ accounts on a monthly basis. The CAP credit will be applied to the first billing cycle following application approval.

18.2 Program Year: The program will launch on October 2022. In future years, the program will run on the fiscal year, from July 1 through June 30 of the following year. Funds will be distributed to eligible customers on a first come, first served basis, until program revenues for the fiscal year are depleted or the maximum number of customers has been reached.

18.3 Program Funding: The program will be funded using non-rate revenues as allowable by law, including any donations made to the program. The cost of the program is not to exceed $40,000 per fiscal year. Any unused balance as of June 30 of each program year shall not roll forward to the following fiscal year(s). The City of Angels Council will approve the CAP credit amount and funding source as part of the annual budget process.

Policy title: Customer Assistance Program
Policy number: 18
Customer Assistance Program Page 2 of 3

18.4 General Eligibility Requirements:

18.4.1 The applicant may only apply for a CAP credit for their permanent residence.

18.4.2 The applicant must submit the following items:
• A valid City of Angels CAP application filled out and signed. • A copy of a current PG&E bill showing participation in the PG&E CARE Program, or required documentation verifying a household income at or below 200% of the federal poverty guidelines.
• If not the legal deeded owner of the property, the applicant must provide a copy of their current rental agreement which contains the property address, name of owner and tenant and is signed by both parties. The tenant’s name on the rental agreement must match the name on the PG&E bill. If there is no written rental agreement, the City Administrator may accept a CAP tenant authorization form that is signed by the legal deeded property owner.

18.4.3 When initially applying for the program, the applicant’s account must be in good standing with the City, meaning the account is not currently locked off.

18.5 Income Eligibility Requirements: The income eligibility level shall be established at 200% of the United States Department of Health and Human Services (HHS) federal poverty in effect at the beginning of the program year.

18.6 Applications: Applications must be fully filled out, signed, and submitted to the City of Angels along with proof of participation in the PG&E CARE Program,such as a copy of a current bill.

Applicants who cannot provide proof of PG&E CARE Program participation will be referred to The Resource Connection for income verification and will be asked to provide additional information to verify their income is at or below 200% of the federal poverty guideline.

18.7 Participant Eligibility Verification: To continue receiving financial assistance for the following program year, existing program participants are required to keep their City accounts in good standing and reapply for the program each year between April 1 and May 31 of each year.

When reapplying, program participants must submit a new application, proof of participation in the PG&E CARE Program, such as a current bill, and if a tenant, a copy of the current rental agreement. If a PG&E bill is not available, The Resource Connection will ask for additional information from the customer to verify that their income is at or below 200% of the federal poverty guideline. Existing program participants will not lose their place in the program if they reapply within the required time frame and still meet eligibility requirements. However, if a program participant does not verify eligibility by May 31 of each year starting in 2023, they will be removed from eh City’s CAP, and any openings in the program will be filled on a first-come firstserved basis.

18.8 Change of Eligibility Status: Customers who are receiving assistance from this program Policy title: Customer Assistance Program
Policy number: 18
Customer Assistance Program Page 3 of 3
must notify the City of Angels if their household income no longer qualifies for the CAP, at which time the assistance will be discontinued. Failure to notify the City when a household no longer meetsthe qualificationsforthe program willresultin the customer’s permanent removal from the CAP and revocation of any credits received during the current program year, which would become immediately due and payable.

Customers enrolled in the program who provide incorrect information on their application may be permanently removed from the program. All credits previously provided to those customers may be revoked and become immediately due and payable. Failure to make restitution for the amounts prescribed in this section may subject the customer to the City of Angels collection procedures, as set forth in the City of Angels Rules and Regulations Governing the Furnishing of Water and/or Wastewater Service.

After January 2, 2023, if a City customer on the CAP does not pay a second delinquency notice by its due date twice within a 12-month period, they will be removed from the CAP and be ineligible to reapply for the program on any property served by the City for 12 months. Once removed from the program, customers may only reapply for the CAP credit if they have no additional unpaid second delinquency notices during the 12-months following their removal.

18.9 Disputes: The City Administrator has sole discretion to resolve any disputes or claims that may arise from the administration of this program.

18.10 Program Modifications: The City of Angels’ CAP is established at the discretion of the City of Angels City Council and subject to the availability of authorized funds. The implementation of an assistance program does not create or confer an entitlement to continued assistance. If the Council determines there are insufficient funds for the program, or changes to the program are desired, it may modify or terminate the program at any time.

CITY OF ANGELS

CITY COUNCIL
RESOLUTION NO 22-69
RESOLUTION AMENDING THE 2022/23 BUDGET TO INCORPORATE A CUSTOMER

ASSISTANCE PROGRAM BUDGET AND ESTABLISH A NEW CAP RESERVE FUND WHEREAS, the City Council adopted Resolution #22-28, which adopted the budget for the Fiscal Year 2022/2023 and authorized spending totaling $14,875,922; and WHEREAS, the City Staff has recommended Amendments to the Budget for a new Customer Assistance Program adjustments for the Fiscal Year 2022/2023; and WHEREAS, the City Staff has recommended the establishment of a new Customer Assistance Program Donation Reserve Fund; and
WHEREAS, the City Council has reviewed these recommendations and wishes to approve these budget adjustments.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Angels approves budget adjustments that will increase the expenditure authorization by $40,000 as follows:

Expenditures
Additional
Revenues
General
Fund Net
Effect
Other
Funds Net
Effect

1. Customer Assistance Program 40,000 24,000 16,000
40,000 24,000 16,000
FURTHER BE IT RESOLVED that the City Council of the City of Angels approves a budget amendment of $40,000 increase to the General Fund, $16,000 decrease to the Wastewater Funds, $24,000 increase to GF Transfers out using TOT Funds.

DULY PASSED AND ADOPTED this 4th day of October 2022 by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_______________________
Alvin Broglio
Mayor
ATTEST:
______________________
Rose Beristianos
City Clerk
City of Angels
Camp
2019 Water and Wastewater
Rate Cost of Service Study
June 2019

BARTLE WELLS ASSOCIATES
Independent Public Finance Consultants
1889 Alcatraz Avenue
Berkeley, California 94703
www.bartlewells.com
Tel: 510/653-3399
City of Angels Camp – Water and Wastewater Rate Study 2019 Page 2 Contents
Section 1: Introduction .............................................................................................................................................. 3 Executive Summary................................................................................................................................................... 3 Background................................................................................................................................................................ 4 Water Supply ............................................................................................................................................................. 4 City Water Distribution............................................................................................................................................. 5 Sewer Distribution and Collection ........................................................................................................................... 5 Section 2: Legal Requirements ................................................................................................................................. 6 Constitutional Rate Requirements........................................................................................................................... 6 Article 10, Section 2 .............................................................................................................................................. 6 Article 13D, Section 6 ........................................................................................................................................... 6 Use of Generally Accepted Rate-Making Principles ............................................................................................... 7 Section 3: Water Rates ............................................................................................................................................... 8 Current Water Rates................................................................................................................................................. 8 Outstanding Debt...................................................................................................................................................... 9 Capital Plan................................................................................................................................................................ 9 Cash Flow Projection............................................................................................................................................... 10 Current Customer Base & Revenue Estimate ....................................................................................................... 12 Cost Allocation to Billing Components.................................................................................................................. 13 Meter Charges......................................................................................................................................................... 14 UWPA Fee................................................................................................................................................................ 16 Proposed Rates ....................................................................................................................................................... 19 Water Bill Impacts................................................................................................................................................... 20 Section 4: Wastewater Rates................................................................................................................................... 25 Current Wastewater Rates..................................................................................................................................... 25 Outstanding Debt.................................................................................................................................................... 26 Capital Plan.............................................................................................................................................................. 27 Cash Flow Projection............................................................................................................................................... 27 Cost Allocation ........................................................................................................................................................ 29 Proposed Rates & Bill Impact................................................................................................................................. 32 Section 5: Low Income Discount ............................................................................................................................ 34 City of Angels Camp – Water and Wastewater Rate Study 2019 Page 3 SECTION 1: INTRODUCTION
Executive Summary
The City of Angels Camp (“the City”) retained Bartle Wells Associates (“BWA”) to develop a financial plan and cost of service study for the City’s water and wastewater rates to ensure financial stability over the next five years (FY 2019/20 to FY 2023/24). The City last increased rates in 2010. Table 1 shows the current and proposed rates resulting from this study.

UWPA Fee is based on Water Year 3; additional costs will pass through Water Years 4-6, based on the UWPA contribution, divided by meter equivalents. Large meters will pay proportionally more based on metered capacity.

Table 1
City of Angels Camp
Current and Proposed Rates
Current & Proposed Water Rates (Monthly)
Current 8/21/2019 7/1/2020 7/1/2021 7/1/2022 7/1/2023
Meter Size (Monthly Rate) Meter +
UWPA Fee
Meter +
UWPA Fee
Meter +
UWPA Fee
Meter +
UWPA Fee
Meter +
UWPA Fee
Meter +
UWPA Fee
5/8" $40.75 $47.10 $50.18 $53.48 $57.03 $60.84
3/4" $48.39 $70.65 $75.26 $80.22 $85.54 $91.26
1" $63.66 $117.76 $125.44 $133.69 $142.56 $152.10
1 1/2" $79.45 $235.51 $250.88 $267.39 $285.13 $304.20
2" $121.09 $376.82 $401.40 $427.82 $456.20 $486.71
3" $229.13 $706.53 $752.63 $802.16 $855.38 $912.59
4" $345.08 $1,177.56 $1,254.39 $1,336.93 $1,425.64 $1,520.98 6" $503.11 $2,355.11 $2,508.77 $2,673.86 $2,851.27 $3,041.97 Construction Meter $46.68 $70.65 $75.26 $80.22 $85.54 $91.26 Current 8/21/2019 7/1/2020 7/1/2021 7/1/2022 7/1/2023
Volumetric Rates
All use, $/hcf* $1.24 $1.34 $1.45 $1.56 $1.69
Tier 1 (0 to 10 hcf) $0.00
Tier 2 (11 to 15 hcf) $1.08
Tier 3 (>15 hcf) $1.63
Current & Proposed Wastewater Rates (Monthly)
Current 8/21/2019 7/1/2020 7/1/2021 7/1/2022 7/1/2023
Residential User Class
Single Family ($/Unit) $71.92 $78.01 $84.61 $91.76 $99.53 $107.95 Mobile Home ($/Unit) $71.92 $78.01 $84.61 $91.76 $99.53 $107.95 Multi-Family ($/Unit) $71.92 $78.01 $84.61 $91.76 $99.53 $107.95 Commercial & Industrial
(per establishment) $90.95 $98.61 $106.93 $115.94 $125.71 $136.30 Other Institutional
(per gallon, winter use) $0.0149 $0.0159 $0.0170 $0.0182 $0.0195 $0.0208 Six Mile Village
(per gallon of flow) $0.0142 $0.0142 $0.0143 $0.0143 $0.0143 $0.0144 *HCF = Hundred Cubic Feet or approximately 748 gallons
Current and Proposed Monthly Rates
City of Angels Camp – Water and Wastewater Rate Study 2019 Page 4 Background
The City has a population of approximately 3,800. The water utility provides service for 2,029 customers, 92% of those customers are residential. The sewer utility serves 1,905 customers, with 91% residential. The cost for operating both water and sewer includes operating costs, pension and other postemployment benefits (OPEB) unfunded liability, capital expenses, and debt service.

Water Supply
The City’s water supply is provided through a Joint Powers Agreement (JPA) between the City of Angels and Union Public Utility District (UPUD). The JPA, known as Utica Water and Power Authority (UWPA), has served the City and its partner agency since 1995, when local officials purchased 27-miles of flumes and ditches and two powerhouses from PG&E. The purchase, led by CCWD, secured valuable, pre-1914 water rights.

From 1995 to 2013, communities served by UWPA received water from the North Fork Stanislaus River at little to no cost. This low-cost water was dependent upon three factors. The first factor is water availability in good water years for hydro-power generation (i.e., no drought conditions). Water availability is outside of human control and dependent upon snowpack within a given year. Less water results in less power generation, which results in less revenue to supplement water service expenses. This leads to the second factor, power generation. The ability to sell power is not only affected by the amount of Sierra snowpack, but also by the energy markets. The system, while previously innovative, has been disrupted by advances in renewable energy sources and competition from natural gas. The third factor influencing low cost water is the lack of investment in the maintenance and security of the gold-mine era distribution system.

Today, deferred maintenance is no longer an option for reducing costs. UWPA faces critical challenges, such as funding mandatory Federal Energy Regulation Commission relicensing, which will require a substantial financial investment, and the changing energy markets.

While residents have enjoyed a low-cost water source for decades, that model is no longer sustainable. The system experienced unprecedented dry years between the years of 2012- 2015, which, combined with the three factors previously discussed, have drained UWPA’s reserves.

Since 1995, the UWPA fees collected from City rate payers have remained one dollar ($1.00) per month. In 2014, UWPA required member agencies to contribute additional funds towards the JPA. Further, wholesale water costs increase during periods of drought. The City’s contributions to UWPA fluctuate depending on drought conditions and are dependent on the water year tier, as declared by the Department of Water Resources. Water Year tiers range City of Angels Camp – Water and Wastewater Rate Study 2019 Page 5 from Water Year 1 through Water Year 6 (severe drought conditions). UWPA has reported deficits by water year ranging from $500,000, in a Water Year No. 1, to a projected $1.3 million deficit, in a Water Year No. 6. Member agencies, including the City of Angels, have the responsibility to ensure the financial viability of the JPA. The additional contributions come directly from the City’s water operations budget, thereby reducing the City’s capacity to invest in the operations and maintenance of its distribution system.

City Water Distribution
The City acquired the water treatment plant from PG&E in 1984. A 2.5-million-gallon tank located at the water treatment plant is the only existing storage tank within the City’s water system. Water distribution system is powered by the original PG&E transmission line, which is believed to be greater than 50 years old. The City maintains 167,000 linear feet of pipelines, with diameters ranging from 2 to 14 inches. The system includes 300 hydrants, 30 air relieve valves, 14 blow-off valves, ten pressure reducing valves, and one surge valve. Certain segments of pipe are estimated to be more than 50 years old. The City water system serves 2,029 customers.

Sewer Distribution and Collection
The existing wastewater system serves approximately 1,905 connections; approximately 91% of the connections are residential. The system is comprised of six pump stations, 4.5 miles of forced main lines, and 22.5 miles of gravity sewer lines. The system is comprised of three district sub-systems: Altaville, Downtown, and Angel Oaks/Greenhorn.

The Water Treatment Plant consists of headworks, an equalization basin, three sequencing batch reactors, an intermediate storage basin, four filters ultraviolet disinfection facilities, a diversion storage basin, two aerobic digesters, belt filter press, eight sludge drying beds, and a storage reservoir. Recycled water is used to irrigate a 136-acre sprayfield adjacent to Holman Reservoir and the 110-acre golf course at Greenhorn Creek.

City of Angels Camp – Water and Wastewater Rate Study 2019 Page 6 SECTION 2: LEGAL REQUIREMENTS
Constitutional Rate Requirements
The California Constitution includes two key articles that directly govern or impact the City’s water and wastewater rates: Article 10 and Article 13D. The rates developed in this study were designed to comply with both of these constitutional mandates as well as various provisions of the California Water Code and Government Code that support and add further guidance for implementing these constitutional requirements. In accordance with the constitutional provisions, the proposed rates are designed to: (a) recover the City’s cost of providing water and wastewater service; (b) allocate costs in proportion to the cost for serving each customer class; and (c) promote conservation and discourage waste.

Article 10, Section 2
Article 10, Section 2 of the California Constitution was established by voter-approval in 1976 and requires public agencies to maximize the beneficial use of water, prevent waste, and encourage conservation. Section 2 states that:

It is hereby declared that because of the conditions prevailing in this State the general welfare requires that the water resources of the State be put to beneficial use to the fullest extent of which they are capable, and that the waste or unreasonable use or unreasonable method of use of water be prevented, and that the conservation of such waters is to be exercised with a view to the reasonable and beneficial use thereof in the interest of the people and for the public welfare.

Article 13D, Section 6
Proposition 218 was adopted by California voters in 1996 and added Articles 13C and 13D to the California Constitution. Article 13D, Section 6, governs property-related charges, including ongoing utility service charges for water, sewer, and garbage. Article 13D, Section 6, establishes procedural requirements and substantive requirements for imposing or increasing property-related charges.

The substantive requirements of Article 13D, Section 6, require the City’s water and wastewater rates to meet the following conditions:
1) Revenues derived from the fee or charge shall not exceed the funds required to provide the property related service.
2) Revenues derived from the fee or charge shall not be used for any purpose other than that for which the fee or charge was imposed.
3) The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership shall not exceed the proportional cost of the service attributable to the parcel.

City of Angels Camp – Water and Wastewater Rate Study 2019 Page 7 4) No fee or charge may be imposed for a service unless that service is actually used by, or immediately available to, the owner of the property in question. 5) No fee or charge may be imposed for general governmental services, such as police or fire services, where the service is available to the public at large in substantially the same manner as it is to property owners.

Use of Generally Accepted Rate-Making Principles
The rates developed in this report use a straightforward methodology to establish an equitable system of fixed and variable charges that recover the cost of providing service and fairly apportion costs to each rate component. The rates were developed using generally accepted cost-based principles and methodologies for establishing water rates, charges, and fees established in the American Water Works Association (AWWA) M1 Manual. In developing water rates, it is important to know that there is no “one-size-fits-all” approach for establishing cost-based water rates, “the (M1 Manual) is aimed at outlining the basic elements involved in water rates and suggesting alternative rules of procedure for formulating rates, thus permitting the exercise of judgment and preference to meet local conditions and requirements.” 1

1 AWWA Manual M1 Manual, Principles of Water Rates, Fees, and Charges, Sixth Edition, 2012, page 5.

City of Angels Camp – Water and Wastewater Rate Study 2019 Page 8 SECTION 3: WATER RATES
Current Water Rates
As shown in Table 2, the current rate structure includes a monthly meter service charge, a tiered volumetric rate based upon usage, and an additional UWPA charge of $1.00. BWA proposes eliminating the additional charge per unit and the outside city charge and moving to a uniform rate for all usage to ensure equity and reflect updated cost estimates.

Table 2
City of Angels Camp
Water Rates
Monthly Meter Rate
Year Meter Size City Charge Outside City Charge
3/4" x 5/8" $39.75 $75.31
3/4" $47.39 $85.87 All Customers Monthly Tiers $/hcf
1" $62.66 $117.45 Tier 1 0 to 10 hcf $0.000
1 1/2" $78.45 $149.08 Tier 2 11 to 15 hcf $1.083
2" $120.09 $236.05 Tier 3 > 16 hcf $1.626
3" $228.13 $454.68 Each additional residential unit Monthly 4" $344.08 $686.56 Each additional unit $27.91
6" $502.11 $1,002.74
Additional Charge Ag Rate All use, per hcf $1.50
UWPA Charge $1 per account
Volumetric Rates
Current
(Aug
2009)
City of Angels Camp – Water and Wastewater Rate Study 2019 Page 9 Outstanding Debt
Table 3 shows the water enterprise outstanding debt service.

Capital Plan
Table 4 shows the water enterprise 5-year capital improvement program. The 10-year capital plan for the water system, competed in 2013, identified 22 projects with more than $14.1 million in associated costs. The 5-year Capital Improvement Plan (CIP) has identified project costs in the amount of $5.68 million, or $1.14 million per year of the 5-year rate study. The projects aim to increase the safety and security of the system and to promote regulatory compliance. Deferred maintenance and lack of investment in the water system is becoming problematic with cost avoidance measures becoming an increasing liability.

Table 3
City of Angels Camp
Water Debt Service
Fiscal Year Ended June 30, Principal Interest Total Repayment 2018 $74,468 $0 $74,468
2019 $74,468 $0 $74,468
2020 $74,468 $0 $74,468
2021 $74,468 $0 $74,468
2022 $74,468 $0 $74,468
2023 - 2024 $74,468 $0 $74,468
Totals $446,808 $0 $446,808
State Department of Water Resources (Water)
Table 4
City of Angels Camp
Water Capital Program
2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 Total Water Transmission Main Augmentation Program 165,000 165,000 Water Treatment Plant Backwash Handling Improvements 130,000 1,490,000 1,620,000 Water Treatment Plant Filter Replacement / Expansion 270,000 1,555,000 1,555,000 3,380,000 Water System Replacement Program, Phase 1 125,000 125,000 Water System Replacement Program, Phase 2 390,000 390,000 Total 255,000 1,490,000 660,000 1,555,000 1,720,000 5,680,000 City of Angels Camp – Water and Wastewater Rate Study 2019 Page 10 Cash Flow Projection
Table 5 shows the water enterprise 10-year cash flow projection. BWA determined that the City needs to increase revenue from rates (excluding the UWPA fee) by 8% per year to meet the goal of funding the City’s operating and capital needs. The UWPA charges are recommended to be increased to fully cover projected Utica Water and Power contributions. Current FY 2018/19 rate revenues of $1.5 MM are significantly below projected operating expenses of $1.9 MM in FY 2019/20. To fund the City’s substantial capital needs, the water enterprise fund balance is projected to be drawn down from $6.2 MM, as of July 1, 2019 to $2.6 MM, by June 30, 2024.

City of Angels Camp – Water and Wastewater Rate Study 2019 Page 11 Table 5 City of Angels Camp Water Cash Flow Projection - Projected Rate Increases ($1MM/Year Pay-as-you-go Capital) 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 % Water Service Charge Increase 8% 8% 8% 8% 8% 8% 8% 8% 8% Growth - % 0.0% 0.5% 0.5% 0.5% 0.5% 0.5% 0.5% 0.5% 0.5% REVENUES Water Rate Revenue Water Service Charges $1,473,321 $1,473,321 $1,591,187 $1,727,074 $1,874,566 $2,034,654 $2,208,414 $2,397,012 $2,601,717 $2,823,904 $3,065,065 UWPA Charges 24,348 24,348 405,068 417,220 429,737 442,629 455,908 469,585 483,672 498,183 513,128 Total Rate Revenues $1,497,669 $1,497,669 $1,996,255 $2,144,294 $2,304,303 $2,477,283 $2,664,321 $2,866,597 $3,085,390 $3,322,086 $3,578,193 Misc Operating Revenues1
Water Capital Improvement Fee $197,653 $215,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 Interest 69,879 27,000 27,000 27,000 27,000 27,000 27,000 27,000 27,000 27,000 27,000 Misc. Revenue 49,248 39,000 39,000 39,000 39,000 39,000 39,000 39,000 39,000 39,000 39,000 Total Misc Operating Revenues $316,780 $281,000 $266,000 $266,000 $266,000 $266,000 $266,000 $266,000 $266,000 $266,000 $266,000 Non Operating Revenues
Transfer In $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Total Non Operating Revenues $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL REVENUES $1,814,450 $1,778,669 $2,262,255 $2,410,294 $2,570,303 $2,743,283 $2,930,321 $3,132,597 $3,351,390 $3,588,086 $3,844,193

EXPENSES
Operating Expenses
Salaries & Wages $569,661 $529,936 $551,133 $573,179 $596,106 $619,950 $644,748 $670,538 $697,359 $725,254 $754,264 Benefits, Insurances & Taxes 340,489 318,704 331,452 344,710 358,499 372,839 387,752 403,262 419,393 436,169 453,615 Water UL 95,068 78,906 64,443 73,338 83,642 92,382 97,295 102,862 117,128 133,383 151,902 Utica Water And Power Contribution 64,200 125,000 405,068 417,220 429,737 442,629 455,908 469,585 483,672 498,183 513,128 Sprayfield Expenditures 0 0 0 0 0 0 0 0 0 0 0
Rents, Leases, & Utilities 23,749 24,400 25,132 25,886 26,663 27,462 28,286 29,135 30,009 30,909 31,836 Repairs & Maintenance 14,974 23,050 23,742 24,454 25,187 25,943 26,721 27,523 28,349 29,199 30,075 Tools & Equipment 5,318 11,400 11,742 12,094 12,457 12,831 13,216 13,612 14,021 14,441 14,874 Professional Services 7,599 145,243 149,600 154,088 158,711 163,472 168,377 173,428 178,631 183,990 189,509 Materials & Supplies 64,601 86,650 89,250 91,927 94,685 97,525 100,451 103,465 106,569 109,766 113,059 Other Services & Charges 66,247 100,050 103,052 106,143 109,327 112,607 115,985 119,465 123,049 126,740 130,543 O&M Cost Allocations 152,798 133,983 138,003 142,143 146,407 150,799 155,323 159,983 164,782 169,726 174,818 Total Operating Expenses $1,404,704 $1,577,322 $1,892,617 $1,965,182 $2,041,420 $2,118,440 $2,194,062 $2,272,857 $2,362,962 $2,457,758 $2,557,623 Non Operating Expenses
Vehicle Replacement Set Aside - - $24,286 $24,286 $24,286 $24,286 $24,286 $24,286 $24,286 $24,286 $24,286 Low Income Discount Program 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 SDWR Loan Debt Service 74,468 74,468 74,468 74,468 74,468 74,468 74,468 0 0 0 0 Repairs & Replacement (Not in CIP) - - 9,150 9,150 9,150 9,150 9,150 9,150 9,150 9,150 9,150 Capital Improvement Projects 54,933 394,722 255,000 1,490,000 660,000 1,555,000 1,720,000 1,000,000 1,030,000 1,060,900 1,092,727 Total Non Operating Expenses $129,401 $469,190 $382,904 $1,617,904 $787,904 $1,682,904 $1,847,904 $1,053,436 $1,083,436 $1,114,336 $1,146,163 TOTAL EXPENSES $1,534,105 $2,046,512 $2,275,521 $3,583,086 $2,829,324 $3,801,344 $4,041,966 $3,326,293 $3,446,398 $3,572,094 $3,703,786

NET REVENUES FOR
DEBT SERVICE/CAPITAL $409,746 $201,347 $369,638 $445,112 $528,883 $624,843 $736,259 $859,740 $988,428 $1,130,328 $1,286,570 NET INCOME $280,345 ($267,843) ($13,266) ($1,172,792) ($259,021) ($1,058,061) ($1,111,645) ($193,696) ($95,008) $15,992 $140,407 Ending Fund Balance $6,487,633 $6,219,790 $6,206,524 $5,033,732 $4,774,711 $3,716,650 $2,605,005 $2,411,309 $2,316,301 $2,332,293 $2,472,701 Recom. Min Fund Target (180 days O&M) $702,352 $788,661 $946,308 $982,591 $1,020,710 $1,059,220 $1,097,031 $1,136,428 $1,181,481 $1,228,879 $1,278,811 Target Met yes yes yes yes yes yes yes yes yes yes yes
Debt Service Coverage (Min. 1.20x) 5.50 2.70 4.96 5.98 7.10 8.39 9.89 N/A N/A N/A N/A Target Met yes yes yes yes yes yes yes yes yes yes yes
1 - Connection Fees, Inspections, Water Meter Charge, Utility Processing Fee, Door Hanger Fee, Restoration Fee, Interest, Utility Late Fee, Other
Projected
City of Angels Camp – Water and Wastewater Rate Study 2019 Page 12 Current Customer Base & Revenue Estimate
Table 6 shows the current number of customers for the water enterprise by meter size and projected rate revenue under current rates. BWA proposes aligning the meter cost ratio based on AWWA standard ratios. Under this approach, the City has 2,678 equivalent 5/8” meter customers.

Excluding UWPA Fee charges, the water enterprise current collects approximately 72% of rate revenue from fixed meter charges and 28% from volumetric charges. Total usage amounted to 389,305 hundred cubic feet in FY 2017/18. Under a uniform rate structure, each unit is estimated to cost an average of $1.06 per one hundred cubic feet (hcf).

Table 6
City of Angels Camp
Water Customers & Rate Revenue
Meter Size Number of Customers Monthly Meter Rate Monthly Meter Revenue Current Meter Cost Ratio
Proposed Meter Cost
Ratio (AWWA)
5/8"
Meter Equivalents
5/8" 1,861 $39.75 $73,975 1.0 1.0 1861
3/4" 36 $47.39 $1,706 1.2 1.5 54
1" 53 $62.66 $3,321 1.6 2.5 133
1 1/2" 24 $78.45 $1,883 2.0 5.0 120
2" 34 $120.09 $4,083 3.0 8.0 272
3" 10 $228.13 $2,281 5.7 15.0 150
4" 1 $344.08 $344 8.7 25.0 25
6" 1 $502.11 $502 12.6 50.0 50
Construction Meter 8 $45.68 $365 1.1 1.5 12
Marshall Penstock 1 $39.75 $40 1.0 1.0 1
2,029 $88,500 2,678
Current Water Rate Revenue Estimate
Annual Meter Revenue $1,062,004
Estimated Total Rate Revenue (FY 2017/18) $1,473,321
Estimated Volumetric Rate Revenue (FY 2017/18) $411,317 Total Use (HCF) (FY 2017/18) 389,305
$/hcf $1.06
City of Angels Camp – Water and Wastewater Rate Study 2019 Page 13 Cost Allocation to Billing Components
In Table 7, BWA allocated projected FY 2019/20 costs (excluding UWPA costs) to billing components (meter versus usage charges). Costs which are more recurrent, such as debt service and salaries, are allocated more towards fixed meter charges. BWA recommends collecting approximately 70% of rate revenue based on meter charges and 30% based on usage charges.

Table 7
City of Angels Camp
Cost Allocation - 2019/20
2019/20
Operating Expenses
Salaries & Wages $551,133 70% $385,793 30% $165,340
Benefits, Insurances & Taxes 331,452 70% 232,017 30% 99,436 Water UL 64,443 70% 45,110 30% 19,333
Rents, Leases, & Utilities 25,132 65% 16,336 35% 8,796
Repairs & Maintenance 23,742 65% 15,432 35% 8,310
Tools & Equipment 11,742 65% 7,632 35% 4,110
Professional Services 149,600 65% 97,240 35% 52,360
Materials & Supplies 89,250 65% 58,012 35% 31,237
Other Services & Charges 103,052 65% 66,983 35% 36,068
O&M Cost Allocations 138,003 65% 89,702 35% 48,301
Total Operating Expenses $1,487,549 $1,014,258 $473,291 Non Operating Expenses
SDWR Loan Debt Service $74,468 100% $74,468 0% $0
Vehicle Replacement Set Aside $24,286 65% $15,786 35% $8,500 Repairs & Replacement (Not in CIP) $9,150 65% $5,948 35% $3,203 Capital Improvement Projects 255,000 50% 127,500 50% 127,500 Total Non Operating Expenses $362,904 $223,701 $139,203 TOTAL EXPENSES $1,850,453 $1,237,959 $612,493
Adjustments
Less: Non Rate Revenue -$266,000 50% -$133,000 50% -$133,000 Plus: Net Income 6,734 50% 3,367 50% 3,367
Total Adjustments -$259,266 -$129,633 -$129,633
Total Rate Revenue Requirement $1,591,187 69.7% $1,108,327 30.3% $482,860 Meter Charge Usage Charge
City of Angels Camp – Water and Wastewater Rate Study 2019 Page 14 Meter Charges
Table 8 shows the development of the meter charges. The $1,108,327 of costs allocated to meter charges in Table 7 is divided by estimated 5/8” meter equivalents of 2,678 to get an annual charge of $413.94, or $34.50 per month. Customers with meters larger than the 5/8” base would pay proportionally more based on the capacity of the meter.

Table 8
City of Angels Camp
Meter Cost Allocation - FY 2019/20
Align With AWWA Meter Equivalent Ratios
Meter Charge Allocation
$1,108,327
5/8" AWWA Meter Equivalents
2,678
Annual $ per 5/8" Meter Equivalent
$413.94
Monthly $/per 5/8" Meter Equivalent
$34.50
Meter Size Current Cost Ratio
AWWA Meter
Equivalents Current Proposed
Monthly
$ Increase
5/8" 1.0 1.0 $39.75 $34.50 -$5.25
3/4" 1.2 1.5 $47.39 $51.74 4.35
1" 1.6 2.5 $62.66 $86.24 23.58
1 1/2" 2.0 5.0 $78.45 $172.48 94.03
2" 3.0 8.0 $120.09 $275.96 155.87
3" 5.7 15.0 $228.13 $517.43 289.30
4" 8.7 25.0 $344.08 $862.38 518.30
6" 12.6 50.0 $502.11 $1,724.75 1,222.64
City of Angels Camp – Water and Wastewater Rate Study 2019 Page 15 City of Angels Camp – Water and Wastewater Rate Study 2019 Page 16 UWPA Fee
Table 9 shows the development of the UWPA fee. Projected UWPA contributions are divided by total meter equivalents to get a cost per 5/8” meter. Larger meters pay proportionally more based on their metered capacity. The fee is designed to cover the costs of the City’s water supply based on projected contribution amounts. The projected costs utilized to develop these fees are based on UWPA projected contributions necessary per water year. BWA recommends implementing a UWPA fee based on an average water year, or water year 3. Should contribution amounts be less than average, such as in the case of a water year 1 or 2, the City is recommended to save the additional amount in a balancing account that can be used to offset rate increases in bad years (water years 4, 5 or 6). BWA recommends that the City pass through UWPA contribution costs during a water year 4, 5 or 6, less any available funds in the balancing account.

City of Angels Camp – Water and Wastewater Rate Study 2019 Page 17 Table 9 City of Angels Camp
UWPA Charge Meter Cost Allocation
Water Year 1 2019/20 2020/21 2021/22 2022/23 2023/24
Utica Water And Power Contribution $250,000 $257,500 $265,225 $273,182 $281,377 Growth % 0.0% 0.5% 0.5% 0.5% 0.5%
Projected 5/8" Meter Equivalents 2,678 2,691 2,704 2,718 2,731 Meter Size 2019/20 2020/21 2021/22 2022/23 2023/24
5/8" $7.78 $7.97 $8.17 $8.38 $8.58
3/4" $11.67 $11.96 $12.26 $12.56 $12.88
1" $19.45 $19.94 $20.43 $20.94 $21.46
1 1/2" $38.90 $39.87 $40.86 $41.88 $42.92
2" $62.25 $63.80 $65.38 $67.01 $68.68
3" $116.71 $119.62 $122.59 $125.64 $128.77
4" $194.52 $199.36 $204.32 $209.40 $214.61
6" $389.04 $398.72 $408.64 $418.81 $429.22
Water Year 2 2019/20 2020/21 2021/22 2022/23 2023/24
Utica Water And Power Contribution $328,133 $337,976 $348,116 $358,559 $369,316 Meter Size 2019/20 2020/21 2021/22 2022/23 2023/24
5/8" $10.21 $10.47 $10.73 $10.99 $11.27
3/4" $15.32 $15.70 $16.09 $16.49 $16.90
1" $25.53 $26.17 $26.82 $27.48 $28.17
1 1/2" $51.06 $52.33 $53.64 $54.97 $56.34
2" $81.70 $83.73 $85.82 $87.95 $90.14
3" $153.19 $157.00 $160.91 $164.91 $169.01
4" $255.32 $261.67 $268.18 $274.85 $281.68
6" $510.63 $523.33 $536.35 $549.70 $563.37
Water Year 3 (Average) 2019/20 2020/21 2021/22 2022/23 2023/24 Utica Water And Power Contribution $405,068 $417,220 $429,737 $442,629 $455,908 Meter Size 2019/20 2020/21 2021/22 2022/23 2023/24
5/8" $12.61 $12.92 $13.24 $13.57 $13.91
3/4" $18.91 $19.38 $19.86 $20.36 $20.86
1" $31.52 $32.30 $33.11 $33.93 $34.77
1 1/2" $63.04 $64.60 $66.21 $67.86 $69.55
2" $100.86 $103.37 $105.94 $108.57 $111.27
3" $189.11 $193.81 $198.63 $203.57 $208.64
4" $315.18 $323.02 $331.05 $339.29 $347.73
6" $630.36 $646.04 $662.11 $678.58 $695.46
City of Angels Camp – Water and Wastewater Rate Study 2019 Page 18 Water Year 4 2019/20 2020/21 2021/22 2022/23 2023/24 Utica Water And Power Contribution $517,854 $533,390 $549,391 $565,873 $582,849 Meter Size 2019/20 2020/21 2021/22 2022/23 2023/24
5/8" $16.12 $16.52 $16.93 $17.35 $17.78
3/4" $24.18 $24.78 $25.39 $26.03 $26.67
1" $40.29 $41.30 $42.32 $43.38 $44.46
1 1/2" $80.59 $82.59 $84.65 $86.75 $88.91
2" $128.94 $132.15 $135.43 $138.80 $142.26
3" $241.76 $247.78 $253.94 $260.26 $266.73
4" $402.94 $412.96 $423.23 $433.76 $444.55
6" $805.87 $825.92 $846.46 $867.52 $889.10
Water Year 5 2019/20 2020/21 2021/22 2022/23 2023/24
Utica Water And Power Contribution $589,910 $607,607 $625,836 $644,611 $663,949 Meter Size 2019/20 2020/21 2021/22 2022/23 2023/24
5/8" $18.36 $18.82 $19.28 $19.76 $20.26
3/4" $27.54 $28.23 $28.93 $29.65 $30.38
1" $45.90 $47.04 $48.21 $49.41 $50.64
1 1/2" $91.80 $94.08 $96.42 $98.82 $101.28
2" $146.88 $150.53 $154.28 $158.12 $162.05
3" $275.40 $282.25 $289.27 $296.47 $303.84
4" $459.00 $470.42 $482.12 $494.12 $506.41
6" $918.00 $940.84 $964.24 $988.23 $1,012.81
Water Year 6 2019/20 2020/21 2021/22 2022/23 2023/24
Utica Water And Power Contribution $635,234 $654,291 $673,920 $694,137 $714,961 Meter Size 2019/20 2020/21 2021/22 2022/23 2023/24
5/8" $19.77 $20.26 $20.77 $21.28 $21.81
3/4" $29.66 $30.39 $31.15 $31.92 $32.72
1" $49.43 $50.66 $51.92 $53.21 $54.53
1 1/2" $98.85 $101.31 $103.83 $106.42 $109.06
2" $158.17 $162.10 $166.13 $170.27 $174.50
3" $296.56 $303.94 $311.50 $319.25 $327.19
4" $494.27 $506.56 $519.16 $532.08 $545.32
6" $988.54 $1,013.13 $1,038.33 $1,064.16 $1,090.63
City of Angels Camp – Water and Wastewater Rate Study 2019 Page 19 Proposed Rates
Table 10 shows the current and proposed water rates based on an average water year. The uniform rate of $1.24 per hcf in FY 2019/20 was determined by dividing the costs allocated to usage charges ($482,860, as listed in Table 7) by total system water use of 389,305 hcf.

Table 10
City of Angels Camp
Proposed Water Rates
Water Year 3 (Average Contribution)
Meter Size Meter Charge UWPA Fee Meter Charge UWPA Fee Meter Charge UWPA Fee Meter Charge UWPA Fee Meter Charge UWPA Fee Meter Charge UWPA Fee 5/8" $39.75 $1.00 $34.50 $12.61 $37.25 $12.92 $40.24 $13.24 $43.45 $13.57 $46.93 $13.91 3/4" $47.39 $1.00 $51.74 $18.91 $55.88 $19.38 $60.35 $19.86 $65.18 $20.36 $70.40 $20.86 1" $62.66 $1.00 $86.24 $31.52 $93.14 $32.30 $100.59 $33.11 $108.63 $33.93 $117.33 $34.77 1 1/2" $78.45 $1.00 $172.48 $63.04 $186.27 $64.60 $201.18 $66.21 $217.27 $67.86 $234.65 $69.55 2" $120.09 $1.00 $275.96 $100.86 $298.04 $103.37 $321.88 $105.94 $347.63 $108.57 $375.44 $111.27 3" $228.13 $1.00 $517.43 $189.11 $558.82 $193.81 $603.53 $198.63 $651.81 $203.57 $703.95 $208.64 4" $344.08 $1.00 $862.38 $315.18 $931.37 $323.02 $1,005.88 $331.05 $1,086.35 $339.29 $1,173.25 $347.73 6" $502.11 $1.00 $1,724.75 $630.36 $1,862.73 $646.04 $2,011.75 $662.11 $2,172.69 $678.58 $2,346.51 $695.46 Construction Meter $45.68 $1.00 $51.74 $18.91 $55.88 $19.38 $60.35 $19.86 $65.18 $20.36 $70.40 $20.86 Volumetric Rates 2019/20 2020/21 2021/22 2022/23 2023/24 All use, $/hcf $1.24 $1.34 $1.45 $1.56 $1.69
Tier 1 (0 to 10 hcf) $0.00
Tier 2 (11 to 15 hcf) $1.08
Tier 3 (>15 hcf) $1.63
Current Monthly Meter Rate 2019/20 2020/21 2021/22 2022/23 2023/24 City of Angels Camp – Water and Wastewater Rate Study 2019 Page 20 Water Bill Impacts
Table 11 and Chart A shows the bill impacts of the proposed water rates on a variety of usage levels for a typical residential user. Table 12 and Chart B shows projected bill impacts for a commercial user with a 2” meter on a variety of usage levels. Chart C shows a regional rate survey for a typical single-family home.

Table 11
City of Angels Camp
Water Bill Projections - Single Family Residential
Use (hcf)
Monthly
Total Bill
Current
Current Rates (Includes 10 HCF/Month Free)
Single Family Residences
Minimum 0 $40.75
Low Use 7 $40.75
Average 14 $45.08
Moderate Use 21 $55.92
Excessive Use 50 $103.08
Use (hcf)
Water Year 3 (Average Contribution)
Single Family Residences
Current 2019/20 2020/21 2021/22 2022/23 2023/24
Minimum 0 $40.75 $47.10 $50.18 $53.48 $57.03 $60.84
Low Use 7 $40.75 $55.78 $59.55 $63.60 $67.96 $72.65
Average 14 $45.08 $64.47 $68.93 $73.73 $78.90 $84.46
Moderate Use 21 $55.92 $73.15 $78.31 $83.86 $89.84 $96.28 Excessive Use 50 $103.08 $109.12 $117.15 $125.81 $135.15 $145.21 *assumes 5/8" meter
Monthly Bill Impacts
projected monthly bills
City of Angels Camp – Water and Wastewater Rate Study 2019 Page 21 Table 12
City of Angels Camp
Water Bill Projections - Commercial
Use (hcf)
Water Year 3 (Average Contribution)
Commercial (2" Meter)
Current 2019/20 2020/21 2021/22 2022/23 2023/24
Minimum 0 $121.09 $376.82 $401.40 $427.82 $456.20 $486.71 Low Use 15 $126.51 $395.42 $421.50 $449.52 $479.64 $512.03 Average 33 $156.32 $418.16 $446.05 $476.04 $508.28 $542.96 Moderate Use 66 $209.43 $458.68 $489.81 $523.30 $559.32 $598.09 High Use 100 $264.72 $500.85 $535.36 $572.49 $612.45 $655.46 Monthly Bill Impacts
projected monthly bills
City of Angels Camp – Water and Wastewater Rate Study 2019 Page 22 City of Angels Camp – Water and Wastewater Rate Study 2019 Page 23 City of Angels Camp – Water and Wastewater Rate Study 2019 Page 24 City of Angels Camp – Water and Wastewater Rate Study 2019 Page 25 SECTION 4: WASTEWATER RATES
Current Wastewater Rates
Table 13 shows the City’s current wastewater rates. Current rates are based on dwelling units for single family and apartment houses and connections for commercial customers. Trailer courts and mobile home parks pay a commercial rate plus a charge per dwelling unit. Other institutions currently pay a cost per gallon for sewage treatment, with outside agencies paying an additional rate of 0.00127 per gallon. BWA recommends eliminating the outside city additional charge for other institutions. Additionally, BWA proposes eliminating the commercial charge for trailer courts and mobile home parks and solely charge a rate per dwelling unit. =
Table 13
City of Angels Camp
Current Wastewater Rates
$/Dwelling
Unit/Month
Single Family Residences $71.92
*for each residential unit for single family occupancy
Commercial Establishments $90.95
*for each commercial establishment, with exceptions listed below Premises Outside City
*pay same charge as those located inside
Apartment Houses
*pay residential charge for each rentable unit
Trailer Courts and Mobile Home Parks
*equal to one commercial rate for each commercial structure plus 1 residential rate for each sewer outlet available for connection Combined Establishments
*pay multiple fees for each type of use
Other Instituitions cost per gallon for sewage treatment I. Outside Agencies Receiving Treatment Services from the City (cost per gallon for sewage treatment)
+

0.00127
J. All Unspecified Places of Employment Not Listed Elsewhere *proportional to each user's average monthly water consumption for preceeding 5 month period of Nov, Dec, Jan, Feb, & March with exception of the "Outside Agencies Receiving Treatment Services from the City"
City of Angels Camp – Water and Wastewater Rate Study 2019 Page 26 Outstanding Debt
Table 14 shows the outstanding debt obligations of the wastewater enterprise.

Table 14
City of Angels Camp
Wastewater Debt Service
Repayment Date Loan Interest Total Repayment
Sept. 1, 2017 $119,510.00 $35,877.95 $155,387.95
Mar. 1, 2018 $119,511.00 $53,565.53 $173,076.53
Sept. 1, 2018 $113,769.00 $51,934.21 $165,703.21
Mar. 1, 2019 $113,768.00 $50,381.26 $164,149.26
Sept. 1, 2019 $114,970.00 $48,828.33 $163,798.33
Mar. 1, 2020 $114,970.00 $47,258.99 $162,228.99
Sept. 1, 2020 $118,722.00 $45,689.65 $164,411.65
Mar. 1, 2021 $118,722.00 $44,069.09 $162,791.09
Sept. 1, 2021 $122,469.00 $42,448.54 $164,917.54
Mar. 1, 2022 $122,470.00 $40,776.84 $163,246.84
Sept. 1, 2022 $126,213.00 $39,105.12 $165,318.12
Mar. 1, 2023 $126,214.00 $37,382.31 $163,596.31
Sept. 1, 2023 $129,953.00 $35,659.49 $165,612.49
Mar. 1, 2024 $129,954.00 $33,885.63 $163,839.63
Sept. 1, 2024 $133,690.00 $32,111.76 $165,801.76
Mar. 1, 2025 $133,689.00 $30,286.89 $163,975.89
Sept. 1, 2025 $137,420.00 $28,462.04 $165,882.04
Mar. 1, 2026 $137,421.00 $26,586.26 $164,007.26
Sept. 1, 2026 $141,147.00 $24,710.46 $165,857.46
Mar. 1, 2027 $141,148.00 $22,783.80 $163,931.80
Sept. 1, 2027 $144,870.00 $20,857.13 $165,727.13
Mar. 1, 2028 $144,870.00 $18,879.66 $163,749.66
Sept. 1, 2028 $148,587.00 $16,902.18 $165,489.18
Mar. 1, 2029 $148,589.00 $14,873.97 $163,462.97
Sept. 1, 2029 $152,301.00 $12,845.73 $165,146.73
Mar. 1, 2030 $152,301.00 $10,766.82 $163,067.82
Sept. 1, 2030 $156,009.00 $8,687.91 $164,696.91
Mar. 1, 2031 $156,009.00 $6,558.39 $162,567.39
Sept. 1, 2031 $162,230.00 $4,428.87 $166,658.87
Mar. 1, 2032 $162,229.00 $2,214.43 $164,443.43
TOTALS: $4,043,725.00 $888,819.24 $4,932,544.24
Fiscal Year Ended June 30, Principal Interest Total Repayment 2018 $13,858 $2,071 $15,929
2019 $13,996 $1,933 $15,929
2020 $14,136 $1,793 $15,929
2021 $14,278 $1,651 $15,929
2022 $14,420 $1,509 $15,929
2023 - 2027 $74,294 $5,351 $79,645
2028 - 2031 $62,155 $1,561 $63,716
Totals $207,137 $15,869 $223,006
2017 USDA Refinancing Loan Agreement (Wastewater)
State Department of Water Resources (Wastewater)
City of Angels Camp – Water and Wastewater Rate Study 2019 Page 27 Capital Plan
The 10-year capital plan for the wastewater enterprise identified 14 projects, totaling $6.8 million in estimated costs. As shown on Table 15, the 5-year CIP estimated project costs in the mount of $2.27 million, or $454,000 per year of the 5-year study. Previously deferred maintenance and lack of investment into the wastewater enterprise threatens the safety and reliably of the system. The projects aim to increase the safety and reliably of the system and to enhance regulatory compliance.

Cash Flow Projection
Table 16 shows the wastewater enterprise 10-year cash flow projection. BWA determined that the City needs to raise rate revenue by 8% per year for the next 5 years to meet the goal of funding the City’s operating and capital needs. BWA estimates that the wastewater enterprise will need to obtain an approximately $1.2 MM loan in FY 2020/21 to fund the projected capital program.

Table 15
City of Angels Camp
Wastewater Capital Program
2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 Total East Trunk Sewer Phase 1 / Vallecito Road Sewer Replacement 55,000 690,000 630,000 1,375,000 Phase 1, Main Street, Church Street-Vallecito Road 500,000 500,000 Phase 2, Gardner Lane, Easy Street 115,000 115,000
Phase 3, Raspberry Lane, Lee Lane 280,000 280,000
Total 670,000 690,000 910,000 0 0 2,270,000
City of Angels Camp – Water and Wastewater Rate Study 2019 Page 28 Table 16 City of Angels Camp
2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 % Rate Revenue Increase 8.0% 8.0% 8.0% 8.0% 8.0% 3.0% 3.0% 3.0% 3.0% Growth - % 0.0% 0.5% 0.5% 0.5% 0.5% 0.5% 0.5% 0.5% 0.5% `
REVENUES Wastewater Rate Revenue Wastewater Service Charges $1,885,007 $2,129,533 $2,129,533 $2,299,895 $2,496,306 $2,709,491 $2,940,882 $3,192,033 $3,304,233 $3,420,377 $3,540,603 $3,665,055 Misc Operating Revenues1
Sewer Connection Fee - Capital $213,371 $204,578 $188,000 $188,000 $188,000 $188,000 $188,000 $188,000 $188,000 $188,000 $188,000 $188,000 Door Hanger Fee 4,775 6,860 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Restoration Fee 0 0 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Utility Late Fees 19,478 5,033 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Utility Processing Fee 2,910 0 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Interest Income 12,868 18,093 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 Other Revenues 3,203 0 0 0 0 0 0 0 0 0 0 0
Total Misc Operating Revenues $256,604 $234,564 $227,000 $227,000 $227,000 $227,000 $227,000 $227,000 $227,000 $227,000 $227,000 $227,000 Non Operating Revenues
Projected Loan (5%, 20 Years) $1,250,000
Transfers $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Total Non Operating Revenues $0 $0 $0 $0 $1,250,000 $0 $0 $0 $0 $0 $0 $0 TOTAL REVENUES $2,142,000 $2,364,097 $2,356,533 $2,526,895 $3,973,306 $2,936,491 $3,167,882 $3,419,033 $3,531,233 $3,647,377 $3,767,603 $3,892,055

EXPENSES
Operating Expenses
Salaries & Wages $591,852 $627,941 $585,718 $609,147 $633,513 $658,853 $685,207 $712,615 $741,120 $770,765 $801,596 $833,659 Benefits, Insurances & Taxes 411,185 351,949 358,165 372,491 387,391 402,887 419,002 435,762 453,193 471,320 490,173 509,780 Sewer UL 20,109 92,982 77,174 63,029 71,729 81,806 90,355 95,160 100,604 114,558 130,456 148,568 Rents, Leases, & Utilities 14,138 7,819 110,100 113,403 116,805 120,309 123,919 127,636 131,465 135,409 139,471 143,656 Repairs & Maintenance 20,989 14,173 66,950 68,959 71,027 73,158 75,353 77,613 79,942 82,340 84,810 87,355 Tools & Equipment 10,162 20,710 13,350 13,751 14,163 14,588 15,026 15,476 15,941 16,419 16,911 17,419 Professional Services 28,611 28,416 170,593 175,711 180,982 186,412 192,004 197,764 203,697 209,808 216,102 222,585 Materials & Supplies 120,121 144,525 179,550 184,937 190,485 196,199 202,085 208,148 214,392 220,824 227,449 234,272 Other Services & Charges 173,995 120,687 144,500 148,835 153,300 157,899 162,636 167,515 172,541 177,717 183,048 188,540 O&M Cost Allocations 146,957 171,441 130,819 134,744 138,786 142,950 147,238 151,656 156,205 160,891 165,718 170,690 Sprayfield Expenditures 196,260 175,505 57,500 59,225 61,002 62,832 64,717 66,658 68,658 70,718 72,839 75,024 Total Operating Expenses $1,734,378 $1,756,146 $1,894,420 $1,944,231 $2,019,183 $2,097,893 $2,177,542 $2,256,004 $2,337,758 $2,430,769 $2,528,574 $2,631,548 Non Operating Expenses
Projected Loan Debt Service (5%, 20 Years) $50,904 $101,808 $101,808 $101,808 $101,808 $101,808 $101,808 $101,808 Interfund Debt $0 $63,100 $62,100 $61,100 $60,100 $59,100 $58,100 $57,100 $56,100 $55,100 $54,100 $53,100 USDA Loan1 291,783 328,464 329,852 326,027 327,203 328,164 328,914 329,452 329,778 329,889 329,789 329,477 SWRCB Loan 15,929 15,929 15,929 15,929 15,929 15,929 15,929 15,929 15,929 15,929 15,929 15,929 Repairs & Replacement (Not in CIP) - - - 153,530 153,530 153,530 153,530 153,530 153,530 153,530 153,530 153,530 Vehicle Set Aside - Wastewater - - - 38,831 38,831 38,831 38,831 38,831 38,831 38,831 38,831 38,831 Low Income Discount 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Capital Improvement Projects 143,803 77,440 422,685 670,000 690,000 910,000 0 0 500,000 515,000 530,450 546,364 Total Non Operating Expenses $451,515 $484,933 $830,566 $1,285,417 $1,356,497 $1,627,362 $717,112 $716,650 $1,215,975 $1,230,087 $1,244,437 $1,259,038 TOTAL EXPENSES $2,185,893 $2,241,079 $2,724,986 $3,229,648 $3,375,679 $3,725,255 $2,894,654 $2,972,654 $3,553,733 $3,660,856 $3,773,011 $3,890,586 NET REVENUES FOR DEBT SERVICE $407,232 $607,950 $462,113 $582,665 $704,124 $838,598 $990,340 $1,163,029 $1,193,475 $1,216,607 $1,239,029 $1,260,507 NET INCOME ($43,893) $123,017 ($368,453) ($702,753) $597,627 ($788,764) $273,228 $446,379 ($22,500) ($13,480) ($5,408) $1,469 Ending Fund Balance $2,194,328 $2,317,345 $1,948,892 $1,246,139 $1,843,766 $1,055,002 $1,328,230 $1,774,608 $1,752,108 $1,738,628 $1,733,220 $1,734,689 Recom. Min Fund Target (180 days
O&M) $867,189 $878,073 $947,210 $972,115 $1,009,591 $1,048,946 $1,088,771 $1,128,002 $1,168,879 $1,215,385 $1,264,287 $1,315,774 Target Met yes yes yes yes yes yes yes yes yes yes yes yes Debt Service Coverage (Min. 1.20x) 1.32 1.77 1.34 1.70 1.79 1.88 2.22 2.60 2.67 2.72 2.77 2.82 Target Met yes yes yes yes yes yes yes yes yes yes yes yes 1 - Debt service coverage requirement of 1.20x
Projected
Wastewater Cash Flow Projection - Projected Rate Increases ($150k/Yr Additional Repairs & Replacement) City of Angels Camp – Water and Wastewater Rate Study 2019 Page 29 Cost Allocation
Table 17 shows the projected wastewater flows and loadings of the City’s wastewater customers. BWA estimates total flows to the wastewater system of 450,235 gallons per day or 219,685 hundred cubic feet annually. BWA estimated the strength loadings of various customer classes based on the State Water Resources Control Board Revenue Program Guidelines. Total annual estimated projected biochemical oxygen demand (BOD) amounts to 300,653 pounds and total estimated suspended solids (SS) amounts to 285,101 pounds.

Table 17
City of Angels Camp
Wastewater Flows and Loadings
hcf mg gpd BOD SS BOD SS
Residential
Single Family 1,489 8.00 N/A 142,944 106.93 292,958 200 200 178,505 178,505 Mobile Home 186 6.00 N/A 13,392 10.02 27,446 200 200 16,724 16,724 Multi Family 52 6.00 N/A 3,744 2.80 7,673 200 200 4,675 4,675 Total Residential 1,727 160,080 119.75 328,077 199,903 199,903 Commerical Fixed Rate
Domestic Strength 124 9.50 N/A 14,136 10.57 28,971 200 200 17,653 17,653 High Strength 4 9.50 N/A 456 0.34 935 1000 600 2,847 1,708 Total Commercial 128 14,592 10.92 29,906 20,500 19,361
Other Institutional
Domestic Strength 32 Varies 50,382 35,506 26.56 72,769 200 200 44,339 44,339 High Strength 17 Varies 9,508 5,554 4.15 11,382 1000 600 34,676 20,806 Total Institutional 49 59,890 41,060 30.72 84,151 79,015 65,145 Six Mile Village 1 Varies 3,953 2.96 8,101 50 28 1,234 691 Total 1,905 219,685 164 450,235 300,653 285,101
1 - BOD = biochemical oxygen demand
2 - SS = suspended solids
3 - strength based on State Revenue Program Guidelines
Loadings (lbs) # of Sewer EDUs Est. Mo Flow (hcf) Per EDU Projected Water Use (hcf) Projected Wastewater Flow Strength (mg/l) City of Angels Camp – Water and Wastewater Rate Study 2019 Page 30 Table 18 shows an allocation of the various cost categories of the wastewater enterprise in FY 2019/20. BWA recommends recovering 70% of wastewater costs based on flow and 30% based on strength components. The totally rate revenue requirement in FY 2019/20 is $2,299,895, with a cost of $7.33 per hcf of flow, $1.15 per pound of BOD, and $1.21 per pound of SS.

Table 18
City of Angels Camp
FY 2019/20 Rate Revenue Requirements
Flow BOD SS Flow BOD SS Flow (hcf) BOD SS
219,685 300,653 285,101
Operating Cost Component
Salaries & Wages $609,147 70% 15% 15% $426,403 $91,372 $91,372 $1.94 $0.30 $0.32 Benefits, Insurances & Taxes 372,491 70% 15% 15% 260,744 55,874 55,874 1.19 0.19 0.20 Sewer UL 63,029 70% 15% 15% 44,121 9,454 9,454 0.20 0.03 0.03 Rents, Leases, & Utilities 113,403 70% 15% 15% 79,382 17,010 17,010 0.36 0.06 0.06 Repairs & Maintenance 68,959 70% 15% 15% 48,271 10,344 10,344 0.22 0.03 0.04 Tools & Equipment 13,751 70% 15% 15% 9,625 2,063 2,063 0.04 0.01 0.01 Professional Services 175,711 70% 15% 15% 122,998 26,357 26,357 0.56 0.09 0.09 Materials & Supplies 184,937 70% 15% 15% 129,456 27,740 27,740 0.59 0.09 0.10 Other Services & Charges 148,835 70% 15% 15% 104,185 22,325 22,325 0.47 0.07 0.08 O&M Cost Allocations 134,744 70% 15% 15% 94,321 20,212 20,212 0.43 0.07 0.07 Sprayfield Expenditures 59,225 70% 15% 15% 41,458 8,884 8,884 0.19 0.03 0.03 Total Operating Expenses $1,944,231 $1,360,962 $291,635 $291,635 $6.20 $0.97 $1.02 Capital Cost Component
Interfund Debt 61,100 70% 15% 15% $42,770 $9,165 $9,165 $0.19 $0.03 $0.03 USDA Loan 326,027 70% 15% 15% 228,219 48,904 48,904 1.04 0.16 0.17 SWRCB Loan 15,929 70% 15% 15% 11,150 2,389 2,389 0.05 0.01 0.01 Repairs & Replacement (Not in CIP) 153,530 70% 15% 15% 107,471 23,030 23,030 0.49 0.08 0.08 Vehicle Set Aside - Wastewater 38,831 70% 15% 15% 27,182 5,825 5,825 0.12 0.02 0.02 Capital Improvement Projects 670,000 70% 15% 15% 469,000 100,500 100,500 2.13 0.33 0.35 Total Capital Expenses $1,265,417 $885,792 $189,813 $189,813 $4.03 $0.63 $0.67 Net Operating Revenue ($682,753) 70% 15% 15% ($477,927) ($102,413) ($102,413) ($2.18) ($0.34) ($0.36) Less: Non-Rate Operating Revenue ($227,000) 70% 15% 15% ($158,900) ($34,050) ($34,050) ($0.72) ($0.11) ($0.12) Revenue Requirement $2,299,895 70% 15% 15% $1,609,927 $344,984 $344,984 $7.33 $1.15 $1.21 Costs Allocated to All Customers 2019/20 Allocation % Allocation $ Projected Loadings (lbs) City of Angels Camp – Water and Wastewater Rate Study 2019 Page 31 Table 19 shows the calculation of costs for each customer class. To calculate the monthly rate for each residential dwelling unit, BWA divided the total costs allocated to the residential customers by the total number of residential dwelling units. To calculate the monthly rate for each commercial connection, BWA divided total costs allocated to commercial customers by total number of commercial connections. BWA divided costs to Other Institutional and Six Mile Village to determine a rate per gallon of estimated flow for each class.

Table 19
City of Angels Camp
Flows and Loadings Summary
hcf mg gpd BOD SS $/hcf $/lb BOD $/lb SS $/hcf $/lb BOD $/lb SS Residential $79.35
Single Family 1,489 8 N/A 142,944 107 292,958 178,505 178,505 $7.33 $1.15 $1.21 $1,047,543 $204,825 $215,998 Mobile Home 186 6 N/A 13,392 10 27,446 16,724 16,724 $7.33 $1.15 $1.21 $98,141 $19,189 $20,236 Multi Family 52 6 N/A 3,744 3 7,673 4,675 4,675 $7.33 $1.15 $1.21 $27,437 $5,365 $5,657 Total Residential 1,727
Commerical Fixed Rate $100.19
Domestic Strength 124 9.5 N/A 14,136 11 28,971 17,653 17,653 $7.33 $1.15 $1.21 $103,594 $20,256 $21,360 High Strength 4 9.5 0 456 0 935 2,847 1,708 $7.33 $1.15 $1.21 $3,342 $3,267 $2,067 Total Commercial 128
$/gallon
Other Institutional $0.0153
Domestic Strength 32 50,382 35,506 27 72,769 44,339 44,339 $7.33 $1.15 $1.21 $260,203 $50,877 $53,653 High Strength 17 9,508 5,554 4 11,382 34,676 20,806 $7.33 $1.15 $1.21 $40,699 $39,789 $25,176 Total Institutional 49
$/gallon
Six Mile Village 1 3,953 3 8,101 1,234 691 $7.33 $1.15 $1.21 $28,968 $1,416 $836 $0.0106 TOTAL 1,905 219,685 164 450,235 300,653 285,101 $1,609,927 $344,984 $344,984 $2,299,895
FY 2019/20 Cost Recovery FY 2019/20
Monthly
# of Sewer
EDUs
Est. Mo Flow
(hcf) Per EDU
Projected
Water Use
Projected Wastewater Flow Loadings (lbs) FY 2019/20 Unit Rate Per Class City of Angels Camp – Water and Wastewater Rate Study 2019 Page 32 Proposed Rates & Bill Impact
Table 20 shows the calculation of the wastewater rates. The first set of rates shows a one-time structure change in FY 2019/20, with 8% increases thereafter. BWA proposes that the rate increases and structure changes be phased in over 5 years to reduce the initial impact to customers. Chart D shows a regional comparison of the current and proposed single family residential wastewater rate.

Table 20
City of Angels Camp
Proposed Wastewater Rates
Wastewater Rates (Adjust Current Rate Structure)
2019/20 2020/21 2021/22 2022/23 2023/24
Residential User Class $ / Dwelling / Unit / Month Varies 8.0% 8.0% 8.0% 8.0% Single Family $71.92 $79.35 $85.70 $92.55 $99.95 $107.95 Mobile Home $71.92 $79.35 $85.70 $92.55 $99.95 $107.95
Multi-Family $71.92 $79.35 $85.70 $92.55 $99.95 $107.95 Commercial & Industrial (per establishment) $90.95 $100.19 $108.20 $116.86 $126.21 $136.30 Other Institutional (per gallon, winter use) $0.0149 $0.0153 $0.0165 $0.0179 $0.0193 $0.0208 Six Mile Village (per gallon of flow) $0.0142 $0.0106 $0.0114 $0.0123 $0.0133 $0.0144 Proposed Wastewater Rates (Phased In Rates)
2019/20 2020/21 2021/22 2022/23 2023/24
Residential User Class $ / Dwelling / Unit / Month
Single Family $71.92 $78.01 $84.61 $91.76 $99.53 $107.95 Mobile Home $71.92 $78.01 $84.61 $91.76 $99.53 $107.95
Multi-Family $71.92 $78.01 $84.61 $91.76 $99.53 $107.95 Commercial & Industrial (per establishment) $90.95 $98.61 $106.93 $115.94 $125.71 $136.30 Other Institutional (per gallon, winter use) $0.0149 $0.0159 $0.0170 $0.0182 $0.0195 $0.0208 Six Mile Village (per gallon of flow) $0.0142 $0.0142 $0.0143 $0.0143 $0.0143 $0.0144 projected monthly rates(recommended increases)
projected monthly rates
City of Angels Camp – Water and Wastewater Rate Study 2019 Page 33 City of Angels Camp – Water and Wastewater Rate Study 2019 Page 34 SECTION 5: LOW-INCOME DISCOUNT
To help offset the impact of rate increases for low income customers, BWA proposes that the City establish a low-income discount program utilizing non-rate sources of revenue (e.g., late payment fees). Non-rate sources of revenue are estimated at approximately $20,000 per year for water and $20,000 per year for wastewater.

To qualify for the low-income discount program, the applicant may only apply for their permanent residence, must be the customer of record, and must provide a copy of a current PG&E bill showing participation in the PG&E CARE Program, or other documentation verifying a household income at or below 200% of the federal poverty guidelines.

Once applicants are approved by City staff, they would receive the following credits (as funds are available):
 Water only customers: $2.68 per monthly billing period  Wastewater only customers: $2.68 per monthly billing period  Water & Wastewater customers: $5.36 per monthly billing period

C I TY HA LL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE: October 4, 2022
TO: City Council
FROM: Michelle Gonzalez, Finance Director
RE: ENGAGEMENT LETTER FOR AUDIT SERVICES FISCAL YEAR 2021/2022 $33,500 AND APPROVAL OF STAFF TO ISSUE A REQUEST FOR PROPOSAL FOR AUDIT SERVICES FOR FISCAL YEARS 2022/23 THROUGH 2026/27.

RECOMMENDATION
Approve Engagement Letter for Larry Bain, CPA and approve staff to advertise for audit services for five years, beginning with the 2022/23 fiscal year.

BACKGROUND
Larry Bain, CPA will perform single audit services for the period ending June 30, 2022. Pervious fiscal year audit was performed by Larry Bain for $28,300.

DISCUSSION
Larry Bain will begin audit services October 11, 2022, ending in December 2022 and issuing final report.

This year requires a Single Audit because the City expensed more than $750,000 in federal dollars.

The City has had the same Independent Auditor for several years. It is recommended by GFOA (Government Finance Officers Association), State Controller, and GASB (Governmental Accounting Standards Board) all recommend that agencies rotate external auditors. This can be done by rotation of partners or, for smaller firms that don’t have that ability, RFP. Agreements should be for a period of five years and ensure that all required needs are incorporated within the abilities of the firm being selected.

It is the staff’s recommendation that Larry Bain, CPA, complete the 2021/2022 audit. However, an RFP for Audit services should be done in January 2023. Larry Bain, CPA, may ultimately be the only or most responsive. However, this process demonstrates that the City is ensuring best practice is being followed.

FINANCIAL IMPACT
$2,000 increase to General Fund for audit services. No budget adjustment required at this time.

ATTACHMENTS
Engagement Letter for Larry Bain, CPA
7C
1 LARRY BAIN, CPA Member of American Institute of Certified Public Accountants An Accounting Corporation Member of AICPA Peer Review Program __________________________________________________________________________________________ 2148 Frascati Drive, El Dorado Hills, CA 95762 / 916.601-8894 [email protected]
September 29, 2022
City Council
City of Angels Camp
Angels Camp, CA
We are pleased to confirm our understanding of the services we are to provide City of Angels Camp for the fiscal year ended June 30, 2022.

Audit Scope and Objectives
We will audit the financial statements of the governmental activities, the business-type activities each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements of City of Angels Camp as of and for the fiscal year ended June 30, 2022. Accounting standards generally accepted in the United States of America (GAAS) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement City of Angels Camp’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to City of Angels Camp’s RSI in accordance with GAAS. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by U.S. generally accepted accounting principles (GAAP) and will be subjected to certain limited procedures, but will not be audited:
1) Budget to actual schedule
2) Pension trend information in accordance with GASB 68 3) OPEB trend information in accordance with GASB 75
We have also been engaged to report on supplementary information other than RSI that accompanies City of Angels Camp’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and we will provide an opinion on it in relation to the financial statements as a whole in a report combined with our auditor’s report on the financial statements.
1) Schedule of expenditures of federal awards.

The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and issue an auditor’s report that includes our opinions about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP, and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on:
2  Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards.
 Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).

Auditor’s Responsibilities for the Audit of the Financial Statements and Single Audit We will conduct our audit in accordance with GAAS; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance, and will include tests of accounting records, a determination of major program(s) in accordance with Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit.

We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government.

Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse.

Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements or noncompliance may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.

We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for a reasonable period of time.

Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement.

We may, from time to time and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers.

Our audit of financial statements does not relieve you of your responsibilities. 3 Audit Procedures—Internal Control
We will obtain an understanding of the government and its environment, including internal control relevant to the audit, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.

As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance.

An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance.

Audit Procedures—Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of City of Angels Camp’s compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.

The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of City of Angels Camp’s major programs. For federal programs that are included in the Compliance Supplement, our compliance and internal control procedures will relate to the compliance requirements that the Compliance Supplement identifies as being subject to audit. The purpose of these procedures will be to express an opinion on City of Angels Camp’s compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance.

Other Services
We will also assist in preparing the financial statements, schedule of expenditures of federal awards, and related notes of City of Angels Camp in conformity with accounting principles generally accepted in the United States of America and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statements, schedule of expenditures of federal awards, and related notes services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.

You agree to assume all management responsibilities for the financial statements, schedule of expenditures of federal awards, and related notes, and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements, the schedule of expenditures of federal awards, and related notes and that you have reviewed and approved the financial statements, the schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. 4 Responsibilities of Management for the Financial Statements and Single Audit Our audit will be conducted on the basis that you acknowledge and understand your responsibility for (1) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with accounting principles generally accepted in the United States of America; and for compliance with applicable laws and regulations (including federal statutes), rules, and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information.

You are also responsible for making drafts of financial statements, schedule of expenditures of federal awards, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance; (3) additional information that we may request for the purpose of the audit; and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about the financial statements; schedule of expenditures of federal awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and related matters.

Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole.

You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants. You are also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we report. Additionally, as required by the Uniform Guidance, it is management’s responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. The summary schedule of prior audit findings should be available for our review on October 1, 2022.

You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received, and COVID-19-related concepts, such as lost revenues, if applicable) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains, and indicates that we have reported on, the schedule of expenditures of federal awards. You also agree to make the audited financial statements readily available to intended users of the schedule of expenditures of federal awards no later than the date the schedule of expenditures of federal awards is issued with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and 5 content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards.

You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles (GAAP). You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information.

Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions for the report, and for the timing and format for providing that information.

Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing.

At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management’s responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditor’s reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s reports or nine months after the end of the audit period.

We will provide copies of our reports to the Board of Directors; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection.

The audit documentation for this engagement is the property of Larry Bain, CPA, An Accounting Corporation and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to an authorized regulatory agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities.

We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Larry Bain, CPA, An Accounting Corporation personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies.

The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the federal agency providing direct or indirect funding, or the U.S.

Government Accountability Office, or the California State Controllers Office. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation.

Larry Bain, CPA is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. We expect to begin our audit on approximately October 11, 2022 and to issue our reports no later than December 2022. 6 Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses, will not exceed $33,500. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 90 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination.

The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will keep you informed of any problems we encounter and our fees will be adjusted accordingly.

Reporting
We will issue written reports upon completion of our Single Audit. Our reports will be addressed to management and the governing board of City of Angels Camp. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-matter or othermatter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement.

The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will state that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance, and (2) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. The Uniform Guidance report on internal control over compliance will state that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose.

We appreciate the opportunity to be of service to City of Angels Camp and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the attached copy and return it to us.

Very truly yours,
Larry Bain, CPA
An Accounting Corporation
RESPONSE:

This letter correctly sets forth the understanding of City of Angels Camp.

Management signature:

Title:

Date:

Governance signature:

Title:

Date:

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE: October 4, 2022
TO: City Council
FROM: Rebecca Callen, City Administrator
RE: DISCUSSION AND APPROVAL OF RESOLUTION 22-70 APPROVING THE ANGELS CREEK

TRAIL AND MAIN STREET HISTORIC BIKE AND PEDESTRIAN IMPROVEMENT PROJECTS TO THE CALAVERAS COUNTY COUNCIL OF GOVERNMENTS FOR THE 2022/23 RSTP AND

CMAQ CALL FOR PROJECTS

RECOMMENDATION
Approve the projects recommended, sign the letter of support, and approve resolution 22-70 for submission of the Angels Creek Trail and Main Street Historic Bike and Pedestrian Improvement Projects to CCOG for the Call for Projects.

BACKGROUND
CCOG will release a call for projects anytime that they have funding available to the City of Angels and Calaveras County

DISCUSSION
CCOG approved the Call for Project guidelines on September 7, 2022. Projects that are submitted are competitive and restricted to the funding that is available. City staff met internally to evaluate the funding requirements, projects that have already been planned, supported, and adopted by City Council.

The Main Street Historic Bike and Pedestrian Plan include several projects. However, the Rasberry/Hardscrabble Intersection best aligns with the funding and timely use of funds. Additionally, staff had to determine other projects within the plan, and others, that are either already being addressed by Caltrans SHOPP projects or would be conflicting with other projects that are currently in process. 7D

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
Current funding requested is based on Federal requirements, which has more extensive environmental aspects. Should CCOG be able to remove those by utilizing State requirements, the funding requirements would be much less. Staff are requesting $949,000 of CMAQ and $876,000 of RSTP funding.

The Angels Creek Trail is the second project for consideration. The current status of the project is that the culture is almost complete, and the environment should be ready for release in November/December 2022. The funding for this effort is an allocation of CMAQ funding from a previous call for projects. Once this is complete, the right-of-way efforts can occur, allowing construction to begin in the 2024/25 fiscal year. This effort is partially funded with $830,000 of CMAQ from a previous call for projects. There will be insufficient funding for this project, and an additional request for funding utilizing this newest call for projects in the amount of $836,000 with other funding to be considered for any future calls for projects.

Submission of the two considerations would occur based on the approval, support, and recommendation of City Council to CCOG for review. Once submitted CCOG will have a review panel and discussions will occur with the City Administrator and Engineering as necessary.

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
Any approvals of projects will come back to City Council as part of the budget process.

FINANCIAL IMPACT
None at this time.

ATTACHMENTS
CCOG Call for Projects Guidelines
Resolution 22-70
Letter of Support – requires signature
Angels Creek Trail Project Application
Main Street Historic Bike and Pedestrian Improvements Application

CITY OF ANGELS

CITY COUNCIL
RESOLUTION No. 22-70

A RESOLUTION OF THE CITY OF ANGELS CITY COUNCIL APPROVING THE ANGELS

CREEK TRAIL AND MAIN STREET HISTORIC DISTRICT BIKE AND PEDESTRIAN IMPROVEMENT PROJECTS FOR THE FY 2022/23 RSTP AND CMAQ CALL FOR

PROJECTS
WHEREAS, Calaveras County Council of Governments has released the 2022/23 RSTP and CMAQ call for projects; and
WHEREAS, the City has approved and supported plans for both the Angels Creek Trail and the Main Street Historic Bike and Pedestrian Improvement Projects; and WHEREAS, the City Council has reviewed and discussed the projects; and NOW, THEREFORE, BE IT RESOLVED, that the City of Angels City Council does hereby support both projects to be submitted to CCOG for the 2022/23 RSTP and CMAQ Call for Projects.

PASSED AND ADOPTED this 4th day of October 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Alvin Broglio Mayor
_______________________
Rose Beristianos,
City Clerk

HOME OF THE JUMPING FROG

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Mayor Alvin Broglio • Vice Mayor Jennifer Davis-Herndon • Council Members Caroline Schirato, Gretel Tiscornia, Isabel Moncada
City Administrator Rebecca Callen • City Attorney Doug White, Churchwell White, LLP October 4, 2022
Ms. Melissa Raggio
Executive Director
Calaveras County Council of Governments
PO Box 280
San Andreas, CA 95249
Re: Support of the RSTP and CMAW call for Projects Application Submission Dear Ms. Raggio,
The City has engaged in a long planning process regarding this project since 2018 and has actively worked through portions of this plan as funding has been made available. These projects align with the currently planned Caltrans SHOPP mobility project, the Utica Park Expansion project, and the existing Angels Creek Trail project providing a comprehensive multi-modality method of transportation, focusing on bike and pedestrian access and safety across the City, with an emphasis on the downtown area.

Main Street Historic Pedestrian Improvement Project
This phase of the plan will provide access for pedestrians and slow traffic in a heavily traveled section of the downtown area at the Rasberry and Hardscrabble intersection. This project will provide additional ADA access to pedestrians and address safety concerns for crossing from Hardscrabble to Rasberry, providing a future park and ride option.

Angels Creek Trail
The initial phase of the Angels Creek Trail encompassing cultural and environmental is nearly complete. The Environmental documents should occur in November/December 2022. It is anticipated that the right of way will begin later in spring 2023 and continue for 18-24 months. This puts construction in line with the communicated timeline of 2024/25. Existing programmed CMAQ funding for construction is slated to be used in 2024/25 and is insufficient to complete the initial construction.

Both projects will reduce vehicle trips, improve the health and safety of pedestrians, and improve the quality of life for the residents of the City of Angels.

We would appreciate your support of these projects.

Alvin Broglio
Mayor – City of Angels
Call for Projects Application
FY 22/23
Project Title: Angels Creek Bike and Pedestrian/SR 49 Gap Fill Project Requesting Entity:

Contact Person(s) Name/Title/Phone/Email:

Rebecca Callen / City Administrator / 209-736-2181 x103 / [email protected] Amy Augustine / City Planner /209-532-7376 / [email protected] Aaron Brusatori / City Engineer / 916-366-3040 / [email protected] If submitting multiple applicationsspecify priority: 1 of 2 requests Project Name:

Angels Creek Bike & Pedestrian Trail with Park and Ride Lot Project Location:

City of Angels; Along Main Street, Finnegan Lane, Finnegan Court to Greenhorn Creek Subdivision, and Vallecito Road
Project Description: (Include purpose, need, and current status/phase of project) The Angels Creek Bike & Pedestrian Trail / Park and Ride Lot is seeking funding for right of way acquisitions and the first phase of construction for the project. The design, environmental and PS&E of this project was funded through previous call for project cycles. The project has been split into two projects; the Angels Creek Bike and Pedestrian project and the SR 49 Sidewalk Gap Fill Project. This application is to seek funding for construction and right of way acquisitions, if necessary, for the 1st two phases of the Angels Creek Bike & Pedestrian Project.

Funding Breakdown:

Total Project Cost:

Phase Budget
Preliminary Engineering /
Environmental
$707 k
Construction $1.7 M
Total $2.4 M
Funding Being Requested (current and future years) and Phase Requesting Funds (PE, RW, CON):
$863 k for the Construction phase. The City is looking to program this money in the FY 2023/24 of this call for projects. This funding will fully fund the project.

Sources and amounts of funds committed to the project (state, county, and local):

CMAQ – $707,013 Preliminary Engineering and Environmental City of Angels
Call for Projects Application
FY 22/23
Project Title: Angels Creek Bike and Pedestrian/SR 49 Gap Fill Project CMAQ – $830,000 Construction
Prior Funding History: Did you make a similar request last call for projects? Please note project name and amount.

The City applied for $707,013 for Preliminary Engineering funding and $830,000 for construction funds in previous call for projects cycles.

The City has not previously applied for right of way acquisitions funds.

Background/Project Justification: How will the requested funding be used? Please specify each phase: (i.e. Preliminary Engineering, Environmental, Construction, etc) Funding will be used for right of way acquisitions and construction funds for phases one and two, Angels Creek Bike and Pedestrian Project.

Leveraged Funding: How will the requested funding be used to leverage outside funding? At this time, the City does not have any outside funding.

Any and All Possible Funding Sources Considered for this Project:

CMAQ - $2,400,000
Project Status and Schedule
Phase Quarter/Calendar Year
Project Study Report (or PSR Equivalent) February 2018
Start Environmental Studies February 2020
Draft Environmental Document 4th Quarter 2022
Final Environmental Document 2nd Quarter 2022
Begin Design Engineering July 2020
Plans, Specifications and Estimates April 2023
Start Right-of-Way Acquisition June 2023
Right-of-Way Certification February 2024
Ready to Advertise March 2024
Start Construction or Award Contract Summer 2024
Project Complete or Open for Use Summer 2025
All projects must be included in an existing planning document.

Please check all that apply and complete table:

Planning Document Page/Appendix Section
x Angels Creek Bicycle Master Plan and
Trail
Document 1-8
x 2015 Regional Bicycle, Pedestrian &Safe
Routes to School Plan
4-10 & 4-11 4
Call for Projects Application
FY 22/23
Project Title: Angels Creek Bike and Pedestrian/SR 49 Gap Fill Project x 2020 General Plan II-150 II
Additional Documents (if applicable):
 Letters of support
Call for Projects Application
FY 22/23
Project Title: Angels Creek Bike and Pedestrian/SR 49 Gap Fill Project Planning Goals
Public Transportation Projects
Does this project:
 Improve convenience and attractiveness of existing transportation system?  Contribute to operating effectiveness?
 Expand the Capacity of the transportation system or serve new riders?  Expand mobility options for seniors, people with disabilities, and other not traditionally served?
 Improve access to employment, education, services, and/or community facilities?
 Contribute to cost effective maintenance/rehabilitation of existing investments?
 Support rideshare or commuter service program?
 Increase public awareness for transit and rideshare programs?  Address a new critical need within the system?
 Exist in a planning document and is identified in the project description? Bicycle and Pedestrian Project
Does this project:
 Address a bicycle and/or pedestrian network safety deficiency?  Improve the convenience and attractiveness of the bicycle and/or pedestrian network?  Provide for/improve the accessibility of the bicycle and/or pedestrian network?  Improve connections with the existing transportation system?  Improve access to employment, education, services, and/or community facilities?  Employ accepted design standards?
 Contribute to cost effective maintenance/rehabilitation of existing investments?  Exist in a planning document and is identified in the project description? Transportation System Project
Does this project:
 Improve the safety of truck transportation?
 Promote efficient intermodal connections?
 Improve the efficiency of truck movement?
 Remove physical barriers to truck movement?
 Contribute to cost effective maintenance/rehabilitation of existing investments? Call for Projects Application
FY 22/23
Project Title: Angels Creek Bike and Pedestrian/SR 49 Gap Fill Project  Improve the safety and operations of an existing roadway, bridge, and/or intersections?  Incorporate transit-supportive design features?
 Incorporate bicycle and/or pedestrian supportive design features?  Incorporate goods movement supportive design features?  Expand capacity of the system?
 Address travel needs?
 Replace outdated or "end of useful life" facilities?
 Exist in a planning document and is identified in the project description? Existing Investment
 Improve the safety of the transportation system
 Improve efficiency and reliably of the transportations system  Coordination with City and County
Community and Economic Development
 Promote equity for all users
 Enhance the region's attractiveness to new and existing businesses  Support local land use plans
 Increases accessibility to all modes of transportation  Promotes off street parking strategies
 Encourage tourism by enhancing access to historical, recreational, cultural, and scenic assets Planning
 Promote system continuity and uniformity, especially across jurisdictional boundaries  Address transportation need associated with new existing regional initiatives  Advance recommendations specific existing plans
 Considers future development and impacts to existing system Air Quality and Environment
 Contributes to maintaining and/or improving air quality  Promote Smart Growth Principle
Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Requesting Entity:

Contact Person(s) Name/Title/Phone/Email:

Rebecca Callen / City Administrator / 209-736-2181 x103 / [email protected] Amy Augustine / City Planner /209-532-7376/209-743-2323 / [email protected] Aaron Brusatori / City Engineer / 916-366-3040 / [email protected] If submitting multiple applicationsspecify priority: 2 of 2 requests Project Name:

Main Street Historic District Bike and Pedestrian Improvements Project Location:

In the City of Angels Camp CA, in Calaveras County, along 750 feet of Main Street adjacent to Utica Park, at the intersection of Rasberry Lane and Main Street, and along Main Street in front of the Angels Theater.

Project Description: (Include purpose, need, and current status/phase of project) Main Street (SR-49) through Angels Camp is generally divided into three districts, two modern business districts (Community Commercial and Shopping Center Commercial) and the historic downtown district. Roads, parcels, and buildings in the historic district date back to the late 1800's when the City was a gold mining camp along the Mother Lode of the Sierra Nevada Foothills.

Streets are narrow, parcels are small, and the community works hard to preserve the historic charm and feel of a turn of the century mining town. The central portion of Main Street is the more community-centric modern business district developed primarily in the second half of the 20th century with the more modern shopping-centers located in the northern-most portion of the town.

A project in the central business district of Main Street is currently completing a 1-mile-long sidewalk and bike lane infill project between the SR-4/SR-49 intersection and Bragg Street. The historic district of Main Street has roughly a quarter mile of early 20th century sidewalks. However, there is a quarter mile gap between the business district and the historic district that does not have sidewalks, bike lanes, or continuously paved shoulders.

The City and its stakeholders recently prepared a Main Street Plan which establishes design guidelines and continuity for community design, public spaces, bicycle and pedestrian facilities and parking facilities along Main Street (SR-49). This plan provides the tools, designs and strategies necessary to facilitate changes for multimodal mobility, accessibility, and connectivity to enhance community identify and quality of life while preserving the character and history of the City.

Towns laid out before mass production of automobiles in the 1920's, typically have narrow streets which are too narrow to accommodate modern vehicles. The trend of the 20th century was to convert these historic streets into facilities for motorized vehicles with little thought for sharing the road with pedestrian and cyclists. Fortunately, the 21st century is recognizing these underserved road users and is slowly modifying this historic infrastructure to accommodate all modes of transportation.

City of Angels
Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements The three goals of this project are to:

1. Create a dedicated pedestrian and bicycle facility along the southwest side of Main Street between the business districts and the historic district

2. Provide a non-motorized connection between Main Street and the City's primary community gathering place, Utica Park

3. Construct improvements developed by the community in the Main Street Plan (in partnership with Caltrans and the Calaveras Council of Governments) When completed this project will close three important gaps in the local transportation network:

1. Provide safe pedestrian and cyclist facilities along the last segment of Main Street that does not have adequate shoulder width for all users

2. Formalize and make ADA compliant an existing well -traveled dirt path used by cyclists and pedestrians to connect Main Street and Utica Park

3. Improve infrastructure for non-motorized roadway users between the Calaveras County Visitors Center and the Rasberry Lane Park and Ride lot Project Purpose and Need
The Main Street Historic District Bike and Pedestrian Improvement project is needed to close gaps in the cyclist and pedestrian facilities network and improve ADA access to downtown Angels Camp.

Main Street is the backbone of Angels Camp measuring approximately 8,000 feet from SR-4 to Vallecito Road/Old SR-4. While most of the corridor has sidewalk on at least one side of the street, approximately 1,800 feet between Bragg Street and the Visitors Center does not have sidewalk on either side of the street creating a large gap in non-motorized facilities between the Business District and the Historic District.

The purpose of this project is to construct non-motorized transportation facilities by:
• Improvement Area #1: widening the shoulder of Main Street for a Class II bike path between Bragg Street and just south of Sam's Way
• Improvement Area #2: Construct an ADA compliant class I bike path between Main Street and Utica Park
• Improvement Area #3: Install intersection improvements at Main Street and Rasberry Lane to improve ADA accessibility and pedestrian safety • Improvement Area #4: Construct a Parklet in front of the Angels Theater Existing Conditions
The existing condition by work area is:

Area #1: The pavement width of the southbound shoulder of SR-49 from Bragg Street to Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Sam's Way varies from 15 feet to 6 feet. This shoulder, is not formally striped as a class II bike lane and due to the hilly topography of the area this shoulder is the only direct route between the business district and the historic downtown district for non-motorized road users. With limited parking in the historic district and at the adjacent Utica Park, this segment of roadway shoulder becomes overflow parking during downtown events.

Area #2: The slope between Main Street and Utica Park drops 40 feet in elevation over approximately 200 feet of distance making this an approximately 15% grade. Pedestrians have worn a pathway into the slope to connect Main Street and Utica Park. These pedestrians are from overflow event parking as well as road users who prefer to walk through a park than along a state highway.

Pedestrian Facilities along this stretch of Main Street are so deficient that the local elementary school busses students to Utica Park instead of having them walk the 0. 7 miles down Main Street.

Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Area #3: The intersection of Main Street and Rasberry Lane: The Visitors Center is the most popular parking area and is a major destination for downtown visitors. A significant amount of pedestrian activity is seen at the crossing from Main Street to the Visitors Center. Vehicles speed through this section of the road making this intersection unsafe for pedestrians. The intersection is stop controlled for the side streets but free flow for Main Street. Additionally, the roadway width of Main Street is 60 feet which is approximately 15 feet wider than most two-lane road crosswalks.

Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Area #4: Sidewalk in front of the Angels Creek Theater- just south of the Main Street & Rasberry Lane Intersection. Currently this section of Main Street is 50 feet wide and striped for two travel lanes, shoulders and on street parking. The existing sidewalk is approximately 8 feet wide, however the pedestrian pathway is reduced to 5 feet due to tree wells, planters, and miscellaneous sidewalk furniture such as trash cans and mail boxes.

Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Proposed Conditions
The City and its stakeholders recently prepared a Main Street Plan which establishes design guidelines and continuity for community design, public spaces, bicycle and pedestrian facilities and parking facilities along Main Street (SR-49). This plan provides the tools, designs and strategies necessary to facilitate changes for multimodal mobility, accessibility, and connectivity to enhance community identify and quality of life while preserving the character and history of the City.

The graphic below: Historic Downtown Streetscape, from the Angels Camp Main Street Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Plan identifies the proposed improvements through the Historic District. The proposed improvements are consistent with this document. Each area of work is identified on the exhibit below.

Scope of Planned Improvements
The proposed project will construct pedestrian and cyclist improvements in the Historic District of Angels Camp consistent with the 2017 "Angels Camp Main Street Plan" . The project has four main construction elements:

1. Improve the shoulder of Main Street (SR-49) to accommodate pedestrians and cyclists;

2. Replace a dirt walking path with an ADA compliant pathway connecting Main Street and Utica Park;

3. Construct pedestrian improvements at the intersection of Main Street (SR-49) & Rasberry Lane/Hardscrabble Street connecting the Angels Camp Visitors Center and downtown park and ride lot; and

4. Parklet on Main Street in front of the Angels Theater.

Area #1: Improve pedestrian and cyclist connectivity and ADA access with contiguous accessible paved shoulders from north of Utica Park to Sam's Way Where the roadway width permits the shoulder will also be striped for on-street parallel parking.

Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Area #2: Construct an ADA compliant class I
bike path between Main Street and Utica Park.

To meet ADA requirements this pathway
would need to be approximately 600 feet long,
utilizing switchbacks and landings along the
current unimproved hill side landing in the City
Parking lot
that serves Utica Park. Once in the parking lot,
users can travel along Bush Street which has a
much
lower volume of vehicular traffic and runs
parallel to Main Street.

Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Area #3: This component of the project will
construct bulbouts at the intersection corners with
landscaping in the medians and specialty paving
such as street print or colored concrete for the
crosswalks. These features will: shorten the
pedestrian crossing distance, bring pedestrians out
from behind parked cars making them more visible
to through traffic, and improve the visibility of the
crossing for on coming vehicles. With these
improvements, the ADA ramps will be brought up
to current standards at each corner and the
adjacent sidewalk will be brought up to ADA
standards for path of travel and clear width. Per
the Main Street Plan, the downtown streetscape
enhancements will be design to compliment the
historic character of the area.

Area #4: Three parking spaces will be
removed in Front of the Angels
Theater to facilitate a Parklet, which is
essentially a widened area of the
sidewalk. This larger sidewalk will
provide space for public benches, art,
landscaping and other street
amenities. Parklets and plazas that
bump
out into the roadway have the added
benefit of calming traffic and
decreasing roadway noise with lower
traveling speeds.

Current Status:

This project is in the planning stage. It has been conceptually laid out in the Angels Camp Main Street Plan and components of it are included in the 2017 Calaveras Regional Transportation Plan. Please see Attachment C for select pages from these planning documents.

The Main Street Plan (2017) involved a rigorous community outreach element which included an advisory Committee, Stakeholder Outreach meetings, Public Meetings, a project website, and social media sites (Facebook and twitter). In all the Advisory Committee met six times, there were three Public Meetings, and four Stakeholder Meetings with site walks. The proposed project will construct four key components of this plan.

Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Additionally, in the summer of 2018, the County and City presented the Main Street Historic District Cyclist and Pedestrian Improvements Project along with three other bike and pedestrian projects at the City's Farmers Market over the course of three Friday evenings. At these events the community had an opportunity to get more information about the project, provide comments, and voice their support or opposition. This effective event reached over 100 members of the community, with just over 90 conveying their support through a petition. Please see Attachment B for this support petition.

Funding Breakdown:

Total Project Cost:

Total Project Cost (1,000’s)
Project Phase Project
Costs
CMAQ
Requested
RSTP
Requested
Allocation Year Future Local
Identified
Funding
PA&ED 325 325 0 23/24 --
PS&E 200 200 0 24/25 --
R/W & Utilities 50 50 0 25/26 --
CON + CE 1,250 374 876 26/27 --
Total 1,825 949 876 --
Funding Being Requested (current and future years) and Phase Requesting Funds (PE, RW, CON):

The City is requesting $949,000 through CMAQ and $876,000 through RSTP grant programs.

Sources and amounts of funds committed to the project (state, county, and local):

The project currently does not have funding commitments.

Prior Funding History: Did you make a similar request last call for projects? Please note project name and amount.

The City previously submitted this project for the 19/20 Call for Projects.

Background/Project Justification: How will the requested funding be used? Please specify each phase: (i.e. Preliminary Engineering, Environmental, Construction, etc) The project award will be used to complete all phases of the project: Preliminary Engineering, Right of Way/Utility Relocations, and Construction. While right of way acquisitions and temporary construction easements are not anticipated to be needed, it is always possible that a utility with prior rights will need to be relocated or adjusted to grade as a project cost.

Leveraged Funding: How will the requested funding be used to leverage outside funding? At this time, the City does not have any outside funding.

Any and All Possible Funding Sources Considered for this Project:

The possible funding sources considered for this project are:
• CMAQ Grant Funds
• Highway Safety Improvement Program Grants (HSIP)
Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements • Alternative Transportation Program Grant Funds (ATP)
• Local transportation funds
With the creation of the ATP program, several smaller local programs were combined into a single competitive grant program that makes calls for applications every two years. The downside to the combined program is that if a project is not awarded funds, it will be two years before another application can be submitted.

Project Status and Schedule
This project is in the conceptual planning stages. If funded, it is reasonable to expect this project to get to construction in three years. The schedule below assumes funding will be available for obligation on first quarter of 2023.

Project Status Schedule
Phase Quarter/Calendar Year
Project Study Report (or PSR Equivalent) Quarter 2 - 2023 Start Environmental Studies Quarter 2 - 2023
Draft Environmental Document Quarter 1 - 2024
Final Environmental Document Quarter 2 - 2024
Begin Design Engineering Quarter 3 - 2024
Plans, Specifications and Estimates Quarter 4 - 2024
Start Right-of-Way Acquisition Quarter 2 - 2025
Right-of-Way Certification Quarter 1 - 2026
Ready to Advertise Quarter 2 - 2026
Start Construction or Award Contract Quarter 3 - 2026
Project Complete or Open for Use Quarter 2 - 2027
All projects must be included in an existing planning document.

Please check all that apply and complete table:

Planning Document Page/Appendix Section
x 2015 Regional Bicycle, Pedestrian &Safe
Routes to School Plan
4-10 & 4-11 Chapter 4
x 2021 Regional Transportation Plan 33 Chapter 3
x 2020 General Plan II-129, II-150 II
x 2017 Angels Camp Main Street Plan 59,61,64,65,91,92,99 Chapter 4 Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Planning Goals
Public Transportation Projects
Does this project:
 Improve convenience and attractiveness of existing transportation system?  Contribute to operating effectiveness?
 Expand the Capacity of the transportation system or serve new riders?  Expand mobility options for seniors, people with disabilities, and other not traditionally served?
 Improve access to employment, education, services, and/or community facilities?
 Contribute to cost effective maintenance/rehabilitation of existing investments?
Support rideshare or commuter service program?
Increase public awareness for transit and rideshare programs?  Address a new critical need within the system?
 Exist in a planning document and is identified in the project description? Bicycle and Pedestrian Project
Does this project:
 Address a bicycle and/or pedestrian network safety deficiency?  Improve the convenience and attractiveness of the bicycle and/or pedestrian network?  Provide for/improve the accessibility of the bicycle and/or pedestrian network?  Improve connections with the existing transportation system?  Improve access to employment, education, services, and/or community facilities?  Employ accepted design standards?
 Contribute to cost effective maintenance/rehabilitation of existing investments?  Exist in a planning document and is identified in the project description? Transportation System Project
Does this project:
 Improve the safety of truck transportation?
Promote efficient intermodal connections?
Improve the efficiency of truck movement?
Remove physical barriers to truck movement?
 Contribute to cost effective maintenance/rehabilitation of existing investments? Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements  Improve the safety and operations of an existing roadway, bridge, and/or intersections?  Incorporate transit-supportive design features?
 Incorporate bicycle and/or pedestrian supportive design features? Incorporate goods movement supportive design features?
 Expand capacity of the system?
 Address travel needs?
 Replace outdated or "end of useful life" facilities?
 Exist in a planning document and is identified in the project description? Existing Investment
 Improve the safety of the transportation system
 Improve efficiency and reliably of the transportations system  Coordination with City and County
Community and Economic Development
 Promote equity for all users
 Enhance the region's attractiveness to new and existing businesses  Support local land use plans
 Increases accessibility to all modes of transportation  Promotes off street parking strategies
 Encourage tourism by enhancing access to historical, recreational, cultural, and scenic assets Planning
 Promote system continuity and uniformity, especially across jurisdictional boundaries Address transportation need associated with new existing regional initiatives  Advance recommendations specific existing plans
 Considers future development and impacts to existing system Air Quality and Environment
 Contributes to maintaining and/or improving air quality  Promote Smart Growth Principle
Additional Documents (if applicable):

A. Project Site Photos
B. Letter of Support and ATP Community Outreach
C. Planning Documents
a. 2017 Angels Camp Main Street Plan (select pages)
b. 2017 Calaveras Regional Transportation Plan (select pages) c. 2015 Regional Bicycle, Pedestrian & Safe Routes to School Plan (select pages) D. City Council Approval to Submit Grant Application
Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements ATTACHMENT A – PROJECT SITE PHOTOS
Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements ATTACHMENT B1 – LETTER OF SUPPORT
Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements ATTACHMENT B2 – COMMUNITY OUTREACH
Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements ATTACHMENT C – PLANNING DOCUMENTS
Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements Call for Projects Application
FY 22/23
Call for Projects Application
FY 22/23
Call for Projects Application
FY 22/23
Call for Projects Application
FY 22/23
Call for Projects Application
FY 22/23
Call for Projects Application
FY 22/23
Call for Projects Application
FY 22/23
Call for Projects Application
FY 22/23
Call for Projects Application
FY 22/23
Call for Projects Application
FY 22/23
Call for Projects Application
FY 22/23
Call for Projects Application
FY 22/23
Call for Projects Application
FY 22/23
Call for Projects Application
FY 22/23
Call for Projects Application
FY 22/23
Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements ATTACHMENT D – CITY COUNCIL APPROVAL TO SUBMIT
Call for Projects Application
FY 22/23
Project Title: Main Street Historic District Bike and Pedestrian Improvements

PLACE HOLDER

NEED TO INSERT CURRENT LETTER OF SUPPORT

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 DATE: September 21, 2022
TO: City Council
FROM: Rebecca Callen, City Administrator
RE: NEWS AND NOTES FOR THE WEEK OF SEPTEMBER 21, 2022

RECOMMENDATION
No action is required.

DISCUSSION
The Council needs to see and the public to be aware of the work done daily by hardworking staff. The Council will get these weekly reports as there are updates to give.

Administration Update
We met with Irma (CSG) for Code Compliance and the next steps. Identified a process, how to incorporate the Smartsheet community portal, CSG, and educational outreach coming from the City.

We believe 75-80% will be self-compliant based on a friendly educational letter and outreach; then, others will have to be addressed going to the administrative route Irma will handle. Talked with Springbrook about open issues and training needs. I will be getting quite a bit more help to alleviate frustrations. Had collaboration meetings to discuss current projects and next steps. We met with Blackwater, Dewberry, and staff to discuss water treatment plant improvements and the next steps.

The contract will be coming for Council approval and moving toward a financial package to SWRCB. Met Caltrans D10 to discuss the status of current projects in our region. We are working on getting access to eCivis for the CDBG grants. The City was using a prior employee's account. We have worked with Martin on some other website additions for the Museum. Posted the cross-country information for residential information. We are looking at Council technology to allow electronic access instead of paper packets and working with Coneth to find the best solution. iPad is looking. Promising. Talked with CCOG about Clean California programs with Caltrans, including adopt-a-road and dump days. Citygate has received 18 employee surveys and 117 community surveys. They assure me this is a good number for community response. We reviewed open Code Compliance Cases. Scheduling for Larry Bain on 6/30/22 Audit. 10A

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Discussed options for call for projects using RSTP—identified projects within the current plans we have to align with funding requirements.

Fire Update
9/11-9/17 No significant calls for service. Multiple basic calls for service. Our E213 is still assigned to Strike Team at Mosquito Fire. ALT BC and WT have returned. Had an FD staff meeting. Attended the following: County Fire Operations Meeting County Fire Chiefs Meeting County Fire Chiefs Associations meeting County Board of Supervisors Meeting Meetings at Copper Fire about their operations Police Update
9/9/22 - 9/15/22 104 Calls for Service (1) Misdemeanor Warrant Arrest Items Of Note: - Evidence Room Treated for Pests - Homecoming Pre-Event meeting with BHHS, CHP, CCSO Volunteers, and Public Works - Meeting with New Code Compliance Officer - Still down 1 FTE Police Officer Position - One Officer still out on OJI - Switching out some old fluorescent interior lights inside the PD with LED lighting Engineering Update
Public Works Update
Staff started monthly meter reading this week. Meter reading will be slowed down this month due to a lack of vehicles. We were hit again by the catalytic converter thieves. Repairs were made to one of the trucks, and parts are on the way for the other two. Staff had to re-patch three service line repairs this week and continually keep an eye on Comcast’s trenching work on Bush St. Staff also did their monthly pressure-reducing valve checks for the distribution system. Staff continues with park maintenance,

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 including mowing and weed eating. The team is also starting to have more leaves to clean up downtown. They also set up and took down the road closure and detour signs for the Homecoming Parade. Staff also backfilled the trench work done for the generator at City Hall. The team responded to four service requests, one USA digs, and one work order this week.

Water/Wastewater Update
Staff continues operating and maintaining the treatment plants and spray fields as normal. The team is working to diagnose an electrical issue the UV system is having; we will get help from Bruce Whittle next week. Staff had to repair the variable frequency drive for digester blower #1 and reset the programable logic controller for one of the motor control centers due to a low voltage incident at the wastewater plant Staff also had to replace a hard drive on the water plant S.C.A.D.A. computer at the water plant for the same incident. Three of the operators completed a licensing exam test preparation class, along with three operators from CCWD and one operator from Murphy's Sanitary District. We were able to offer this class for free with the help of the California Rural Water Association.

Building Update
Building and Planning completed the transition of Land Use Code Enforcement duties from the City Planner and Police Department to the CSG's Code Compliance Officer and the Administrative Services Specialist. City Council and Planning Commissioner members are asked to Save the Date on November 1, 2022, for a presentation from Irma Gowin, Senior Code Enforcement Officer at CSG, followed by Q&A and a request for input and direction for educational outreach. Open code compliance cases are currently being handled. A proactive approach emphasizing educational outreach is planned. The November 1 meeting will be a "kick-off" to request your input on locations in the City (neighborhoods) where educational outreach should first be targeted. We're excited to have a professional code

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 enforcement officer in the City! Irma will be setting up our program, getting it running smoothly, then will identify a CSG code enforcement officer to conduct ongoing enforcement for the City.

Finance Update
Another busy week and getting everything ready for the Audit in October. Andrea was on vacation during the week, leaving us down one person, but everything went smoothly. We are meeting with Andrea when she returns to review AP processing and look at what we need to do to implement invoice requests and approvals through Springbrook to roll out Dashboards and AP approvals to each Department Head in the next few months. Springbrook has been more responsive in helping us set up bank reconciliations and AP Checks for the new bank. This will allow us to have everything in place by October 1st to begin printing checks through the Bank of Stockton.

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 DATE: September 27, 2022
TO: City Council
FROM: Rebecca Callen, City Administrator
RE: NEWS AND NOTES FOR THE WEEK OF SEPTEMBER 19, 2022

RECOMMENDATION
No action is required.

DISCUSSION
The Council needs to see and the public to be aware of the work done daily by hardworking staff. The Council will get these weekly reports as there are updates to give.

Administration Update
We were looking at Community engagement options for emergency notices, UB outreach, rate and fee, town halls, projects, etc. There are several options, and working to identify the easiest and most costeffective option for residents and staff—scheduled Tableau training for Michelle and me. I talked with the Assessor about taxable government property that the City owns but is outside the City limits. We would need to look at the cost of annual taxes to determine if annexation with LAFCO would be a costeffective option. I talked with Andy Green about extending the deadline for the Community Survey to October 30. He wanted to ensure Council knew that the delay had just moved the workshops out. He also reiterated that 117 is not a bad number. However, I said we would be attending the last farmers market with a large crowd and hoping we could pull more numbers in September. We had staff set up all utility accounts on autopay to use the City CalCards. This will generate rebate revenue and reduce late fees. We met with Mike Eggener to review language changes needed and some Council discussion on policies adopted without Council approval. Attended City Council meeting - long one. We will move forward with a Shop Local Program for the Holidays in 2022. very exciting. 10B

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Fire Update
9/18-9/24 Major Responses (1) Residential Structure Fire (1) CPR (1) Motorcycle accident w Air Ambulance Multiple Basic calls for service. Meetings. OES x 3 Meeting w all involved regarding the OES project at Mark Twain, installing a large generator to power the Gym for Major community needs. City Council Multi Fire Meetings w many departments. Discussion w PD and CH regarding public safety joint options.

Police Update
9/16/22 - 9/22/22 127 Calls for Service Arrests (1) Misdemeanor (out of county warrant) (1) Misdemeanor (Driving on a Suspended DL) (1) Misdemeanor (Domestic Battery Warrant) Items of Note:
-Homecoming parade occurred on 9/16/22 and was a huge success. No significant issues with lots of our community in attendance -DOJ - DOJ is implementing additional RIPA/STOP data collection requirements with staff attending online meetings related to changes and other requirements -Patrol vehicle taken to Sonora Ford for mechanical issues -Chief working patrol due to limited staffing to cover for vacations and training
Engineering Update

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Evaluation of projects to list on the Call for Projects. The kickoff meeting for the habitat for humanity project. Evaluation of city maintained mileage from the 2019 Pavement Management Program.

Generate spreadsheet to budget annual road maintenance projects and implementation of PMP.

Monthly Collaboration meeting Biweekly check-in call.

Public Works Update
Staff continues with vegetation management this week, including mowing the parks, removing downed tree limbs, and treating the trees downtown for aphids. Staff completed the monthly water meter reading this week. Staff also had one service line repair at 640 Placer St. Staff has been keeping a close eye on the trenching work performed for Comcast due to the proximity of the trenching to water and sewer mains. Work should be completed in the area next week. Staff also took down the football jerseys from Homecoming. Staff also completed the concrete pad for the automatic transfer switch for the City Hall generator. We have now completed our end of this project. Royal Electric and PG&E need to complete their work for the project to be done. Staff responded to three service requests, one work order, and one USA digs.

Water/Wastewater Update
Staff continued repair work on the S.C.A.D.A. system at the water plant this week. We were able to put together a short-term solution. Still, we will need an upgrade from the Wonderware software to the Ignition software due to Wonderware's incompatibility with Windows 10 operating systems. I am working on a quote and will have it next week. Staff also had to replace the brine pump for the on-site chlorine generator this week. We will need to send the old one to the manufacturer to be refurbished.

Staff also had electrical issues at the wastewater plant. The programable logic controller lost

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 communication with one of the W.A.S. pumps. We were able to fix it with Bruce Whittle’s help. The security cameras and recording devices have been installed and operational for the wastewater plant and the corps yard. The August 2022 wastewater report has been completed.

Building Update
Planning met with Habitat for Humanity to kick off the project. An application is pending receipt of application fees. H4H is preparing a checklist of all conditions/mitigation measures and identifying how each is being met through its initial submittal. This will help H4H streamline the permitting review process (and save on costs). An application for a building permit was submitted for the Utica Hotel to commence construction on the remaining phases of the hotel. Based on initial comments, staff will set up a meeting with the applicants to discuss additional necessary submittals. The consultants for the city's greenhouse gas/climate action plan identified a shortfall in meeting state requirements for emissions reductions for the City on or around 2030. The release of the project has been delayed in response.

Finance Update
Bank of Stockton visited the office this week to train on new cash management systems. The City is now set up a remote deposit, positive pay, online banking, and ACH/Wire transfers. We will begin writing checks from BOS on October 1st and are currently making deposits into the new account. Springbrook training on Tableau reports was given by Springbrook, allowing us to begin working with reports. The system is complex and requires time to learn the complete reporting tools. I have been working with

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Rachel from Springbrook to set up check signatures, printing on blank check stock, bank reconciliations, positive pay, and ACH prenotes. Everything is scheduled to move 100% of the banking at the beginning of October. Rose and I will be at the final Farmers Market on 9/30 to take community surveys. We will have a raffle basket filled with gift cards and goodies from local city businesses. People who attend the market and take the survey will be entered into a drawing for the basket.

Angels Camp City CouncilOctober 4, 2022

Angels Camp City Council
October 4, 2022