“Provide a safe and reliable transportation network that serves all people and respects the environment” locations, scenic highways, and/or other environmental resources within Caltrans ROW, at the project site(s). Include the Initial Study and Proposed Mitigated Negative Declaration (IS-MND) with the Encroachment Permit application submittal. Evidence of consultation with local Native American tribes and interested parties will need to be presented within the technical documents for approval of encroachment in the Caltrans ROW. If there are impacts to protected water resources within Caltrans ROW, Caltrans will need to see the correspondence with the permitting authorities (California Department of Fish and Wildlife (CDFW), United States Army Corps of Engineers, Regional Water Quality Control Board) and be provided copies of the required permits prior to the start of any construction in Caltrans ROW. There are mature trees within and/or near Caltrans ROW that could provide suitable nesting habitat. If work will occur between February 1 and September 30 of any year, a pre-construction bird survey must be conducted by a qualified biologist prior to the start of any construction related activities in Caltrans ROW. If an active nest is observed, a protective buffer must be established around the nest per CDFW guidelines. No work is allowed within the protective buffer limits until the young have fledged and until authorized by the Caltrans District 10 Environmental Office. Results of the pre-construction bird survey(s) must be provided to the Caltrans District 10 Environmental Office prior to the start of construction.
The IS-MND notes the breeding and nesting season as February 1 – August 31 and provides Mitigation Measures BIO-5 and BIO-6 in response. Caltrans considers the nesting season from February 1 – September 31; therefore, any work occurring in or directly adjacent to Caltrans ROW, between February 1 – September 31, will require a preconstruction bird survey during that time.
Traffic Operations
Installation of “Share the Road” signage on a Class III bicycle facility along Finnegan Lane from Main Street (SR 49) south to Angel Oaks/Greenhorn Creek Road.
Hydrology
The proposed site development is adjacent to the state route. The developer needs to ensure that the existing State drainage facilities will not be significantly impacted by the project. If historical undeveloped topography shows drainage from this site flowed into the Caltrans ROW, it may continue to do so with the conditions that peak flows may not be increased from the pre-construction quantity and the site runoff be treated to meet present storm water quality standards. If historical undeveloped topography shows drainage from this site did not flow into the State Right-of-Way, then it will not be allowed to flow into the Caltrans ROW at this time.
Caltrans would like to review the pre- and post-construction runoff calculations and drainage plans to understand flow patterns. Additional review will be done once drainage plans and calculations are submitted.
1B
1C
1D
1E
Ms. Amy Augustine
May 17, 2023
“Provide a safe and reliable transportation network that serves all people and respects the environment” Encroachment Permits
If any project activities encroach into Caltrans ROW, the project proponent must submit an application for an Encroachment Permit to the Caltrans District 10 Encroachment Permit Office. Appropriate environmental studies must be submitted with this application. For more information please visit the Caltrans Website at:
https://dot.ca.gov/programs/traffic-operations/ep/applications If you have any questions or concerns, please contact Shiferaw Jemberie (209) 986-9635 (email: [email protected]) or me at (209) 483-7234 (email:
Gregoria Ponce’, Chief
Office of Rural Planning
cc: State Clearinghouse
Gabriel Elliott, Planning Director, Calaveras County Planning Department Sincerely,
1F
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3.1.2 Responses to Caltrans District 10
Comment 1A: Restates the project description and suggests that the City continue to coordinate with Caltrans regarding the project and cumulative projects.
Response 1A: The overview of the project is acknowledged. The City continues to coordinate with Caltrans District 10, Local Assistance. Caltrans has reviewed and approved the environmental technical studies, is the lead agency under the National Environment Policy Act (NEPA), and is involved in reviewing and approving the engineering design plans for this project. The City will continue to work with Caltrans as this project progresses.
Comment 1B: An Encroachment Permit will be required for the potion of the project that is within State right-of-way. The Encroachment Permit application package will need to include CEQA documentation, including technical studies and the IS/MND. Evidence of Native American consultation will be required, as will correspondence with any permitting authorities.
Response 1B: The proposed project will obtain an encroachment permit. This permit has been added to Table 2-2, Permits and Approvals Needed, within the IS/MND. In addition, and as mentioned in Response 1A, the City has been coordinating with Caltrans through out the Project Approval/Environmental Document phase of this project. As discussed in IS/MND Appendix E, five technical studies have been prepared, reviewed and approved by the City and Caltrans. These include: Community Impact Assessment; Phase I Initial Site Assessment; Natural Environmental Study; Historic Property Survey Report with attached Archaeological Survey Report and Historic Resources Evaluation Report; and the Visual Impact Assessment. The IS/MND analyzes the project’s effects on 21 environmental resources, including cultural resources and historic properties (IS/MND Section 4.4, Cultural Resources), biological resources (IS/MND Section 4.3, Biological Resources), hazardous waste locations (IS/MND Section 4.8, Hazards and Hazardous Materials), and scenic highways (IS/MND Section 4.1, Aesthetics). In addition, IS/MND Section 4.15, Tribal Cultural Resources, provides information regarding Native American consultation. Mitigation Measure BIO-7 requires the City to obtain a Streambed Alteration Agreement (Section 1602 permit) from CDFW and a Waste Discharge Requirement (WDR) from the RWQCB.
All of this information will be provided to Caltrans in the Encroachment Permit application package.
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Comment 1C: Mature trees are within and near Caltrans ROW. Caltrans considers the nesting season to be from February 1 through September 31; thus, any work in or near Caltrans ROW between February 1 and September 31 will require preconstruction bird surveys.
Response 1C: The Natural Environment Study (NES) prepared for the proposed project (Dewberry | Drake Haglan, 2021) was reviewed and approved by the City and Caltrans Local Assistance in October 2021. The City will comply with pre-construction surveys per the permitting agencies, including Caltrans for the Encroachment Permit and CDFW for the Streambed Alteration Agreement (Section 1602 permit). Within the Caltrans ROW at the Main Street (SR 49)/Vallecito Road/Finnegan Lane intersection, where the permits differ, the more stringent measures will be followed.
Comment 1D: Restates that the project will install “Share the Road” signage on a Class III facility.
Response 1D: The statement regarding signage on the Class III facility on Finnegan Lane is acknowledged. No response required.
Comment 1E: Ensure that existing State drainage facilities will not be significantly impacts by the project. Caltrans would like to review pre- and postconstruction runoff calculations and drainage plans to understand flow patterns.
Response 1E: The IS/MND discusses drainage within Section 4.10, Hydrology and Water Quality. The pedestrian bridge over Angels Creek, along Vallecito Road, would conform to existing sidewalk facilities. The Class III facility on Finnegan Lane would require the installation of crosswalk improvements and pedestrian beacons at the intersection of Finnegan Lane, Vallecito Road, and Main Street (SR 49), as depicted in Figure 2-4b, of the IS/MND. The proposed project would not alter the course of Angels Creek nor would it alter the existing drainage pattern of the project site, within Caltrans ROW. In addition, and as mentioned in Responses 1A and 1B, the City has been coordinating with Caltrans throughout the Project Approval/Environmental Document phase of this project. Caltrans Local Assistance will continue to be involved in reviewing and approving the engineering design plans for this project.
Comment 1F: Restates that an Encroachment Permit is required to be obtained from the Caltrans District 10 Encroachment Permit Office is the project encroaches into Caltrans ROW.
Response 1F: Refer to Responses 1A and 1B.
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3.2 Letter 2 – California Department of Fish and Wildlife (CDFW)
3.2.1 CDFW Comment Letter
1 Haggerty, Nicole@Wildlife
From: Kearns, Zachary@Wildlife
Sent: Monday, June 5, 2023 1:12 PM
To: [email protected]
Cc: Wildlife R2 CEQA; Wilson, Billie@Wildlife; Sheya, Tanya@Wildlife; Haggerty, Nicole@Wildlife; Purdy, Colin@Wildlife
Subject: CDFW Comments - Angels Creek Trail and Transit Hub Facility Project - IS/MND Categories: Green Category
Hello Christa Redd,
The California Department of Fish and Wildlife (CDFW) appreciates the opportunity to comment on the Initial Study/Mitigated Negative Declaration (IS/MND) for the Angels Creek Trail and Transit Hub Facility Project (project).
CDFW is responding to the IS/MND as a Trustee Agency for fish and wildlife resources (Fish & G. Code, §§ 711.7 & 1802, and CEQA Guidelines, §§ 15386), and as a Responsible Agency regarding any discretionary actions (CEQA Guidelines Section 15381), such as the issuance of a Lake or Streambed Alteration Agreement (California Fish and Game Code Sections 1600 et seq.) and/or a California Endangered Species Act (CESA) Permit for incidental take of endangered, threatened, and/or candidate species (California Fish and Game Code Sections 2080 and 2080.1).
The project is located at approximately Latitude: 38.0682, Longitude: -120.539011, in Calaveras County. The project consists of the construction of a new, Class I bicycle and pedestrian path adjacent to Angels Creek, starting at Kurt Drive and ending at Main Street, a Class III bicycle facility along Finnegan Lane from Main Street south to Angel Oaks and Greenhorn Creek Road, a new connection Class I trail along the Angel Oaks and Greenhorn Creek Road alignment to connect Greenhorn Creek subdivision to Finnegan Lane, and a transit hub on Vallecito Road.
CDFW recommends the following items be addressed in the future planning of the project:
1. Nesting Birds. Sections 3503, 3503.5, and 3513 of the Fish and Game Code protect nesting and migratory birds and birds of prey. Section 3503 states that it is unlawful to take, possess, or needlessly destroy the nest or eggs of any bird, except as otherwise provided by the Fish and Game Code or any regulation made pursuant thereto.
Section 3503.5 states that it is unlawful to take, possess, or destroy any birds in the orders Falconiformes or Strigiformes (birds of prey) or to take, possess, or destroy the nest or eggs of any such bird except as otherwise provided by the Fish and Game Code or any regulation adopted pursuant thereto. Section 3513 states that it is unlawful to take or possess any migratory nongame bird as designated in the federal Migratory Bird Treaty Act.
CDFW recommends that nesting bird surveys be conducted if project activities are scheduled to occur between February 1 and August 31, to fully encapsulate the potential nesting season. The survey should take place no more than 15 calendar days prior to ground disturbing activities. CDFW typically recommends a minimum of a 500-foot radius for migrating birds, and a ½ mile radius for nesting raptors.
2. Moving out of Harm’s Way: The proposed project is anticipated to result in disturbances to natural habitats that support native species. To avoid direct mortality, a qualified biologist who is approved by CDFW to handle Townsend's big-eared bat (Corynorhinus townsendii, SSC), or other special status species, may be retained to be onsite prior to and during all project-related activities to move out of harm’s way special status species or other wildlife of low or limited mobility, that would otherwise be injured or killed from project-related activities.
Movement of wildlife out of harm’s way should be limited to only those individuals that would otherwise be injured or killed, and individuals should be moved only as far a necessary to ensure their safety. 2B
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2A
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2 3. Tricolored Blackbird. Please note, the California Natural Diversity Database (CNDDB) has records of at least three (3) previous occurrences of Tricolored Blackbirds within three (3) miles of the project location. If it is determined the Project may have the potential to result in "take," as defined in the Fish and Game Code, section 86, of a CESA-listed species, then the City of Angels should disclose that an incidental take permit (ITP) or a consistency determination (Fish & G. Code, §§ 2080.1 & 2081) may be needed prior to starting construction activities. The IS/MND should include all avoidance and minimization to reduce the impacts to a less than significant level. If impacts to listed species are expected to occur even with the implementation of these measures, mitigation measures should be proposed to fully mitigate the impacts to CESA-listed species (Cal.
Code Regs., tit. 14, § 783.2, subd. (a)(8)). If the City of Angels does not pursue CESA authorization and encounters any CESA-listed species during project activities, work should be immediately suspended and CDFW notified. Work should not re-initiate until the City of Angels has consulted with CDFW and can demonstrate compliance with CESA.
4. Tree Roosting Bats: The document states that project activities will occur in likely habitat of tree roosting bats. If roost trees are removed during the colder months, bats may be in hibernation and unable to escape. To avoid potential impacts to both maternity colonies and hibernating bats, CDFW recommends that tree removal be scheduled either in the spring between approximately March 1 (or when evening temperatures are above 45°F) and April 15, or in fall between approximately September 1 and October 15 (or prior to evening temperatures dropping below 45°F and the onset of rainfall greater than one-half inch in 24 hours). If bats must be captured or relocated, a qualified biologist should capture injured bats by hand-capture or other methods approved by CDFW. CDFW does not authorize the use of mist nets or harp traps as capture techniques.
5. Passive Relocation and Entrapment Prevention: At the end of each workday, any structures where wildlife may become trapped (e.g. open pipes, pits, trenches, etc.) should be tightly covered with hard material to prevent wildlife from entering, or an escape ramp should be placed at each end of any open excavation to allow wildlife that may become trapped to climb out overnight. The ramp may be constructed of either dirt fill or wood planking or other suitable material that is placed at an angle no greater than thirty (30) degrees. A qualified biologist or construction monitor should survey the project area to ensure wildlife incidentally trapped due to project activities are allowed to escape prior to project commencement.
6. Lake and Streambed Alteration: The project location occurs along stretches of Angels Creek. The IS/MND indicates that a Lake and Streambed Alteration Agreement will be obtained prior to project initiation. CDFW encourages the City of Angels to Notify CDFW at least three (3) months prior to planned project start dates to try and avoid project delays due to permitting review timelines.
All Standard LSA Notifications must be submitted online through CDFW’s Environmental Permit Information Management System (EPIMS). For more information about EPIMS, please visit https://wildlife.ca.gov/Conservation/Environmental-Review/EPIMS. More information about LSA Notifications, paper forms and fees may be found at https://www.wildlife.ca.gov/Conservation/Environmental-Review/LSA.
Pursuant to Public Resources Code sections 21092 and 21092.2, CDFW requests written notification of proposed actions and pending decisions regarding the project. Written notifications may be directed to: California Department of Fish and Wildlife North Central Region, 1701 Nimbus Road, Rancho Cordova, CA 95670.
CDFW appreciates the opportunity to comment on the project and recommends that the County address CDFW’s comments and concerns in the forthcoming CEQA document. CDFW personnel are available for consultation regarding biological resources and strategies to minimize impacts. 2D
2E
2F
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3 If you have any questions regarding the comments provided in this letter or wish to schedule a meeting and/or site visit, please contact Zach Kearns, Environmental Scientist at (916) 358-1134 or [email protected].
Sincerely,
Zach Kearns
Environmental Scientist
(916) 358-1134
1701 Nimbus Rd.
Rancho Cordova, CA 95670
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3.2.2 Responses to CDFW
Comment 2A: The role as a Trustee Agency as well as a Responsible Agency is established and the project is summarized.
Response 2A: The role of CDFW and the summary of the project is acknowledged. No further response is required.
Comment 2B: CDFW recommends that nesting bird surveys be conducted if project activities are scheduled to occur between February 1 and August 31. The survey should take place no more than 15 calendar days prior to ground disturbing activities.
Response 2B: IS/MND Section 4.3, Biological Resources, discusses project impacts on nesting birds. Mitigation Measures BIO-5 and BIO-6 require pre-construction surveys for nesting and other migratory birds no less than 14 days prior to construction between February 1 and August 31. Mitigation Measure BIO-5 has been revised to reflect the 500-foot and 0.5-mile no-work buffer zones for non-raptor and raptor nests, respectively.
Comment 2C: The project would disturb natural habitat, thus a CDFW-approved qualifies biologist would be required to handle Townsend’s big-eared bat or other sensitive species during project construction to move them out of harm’s way.
Response 2C: As discussed in IS/MND Section 4.3, Biological Resources, Mitigation Measure BIO-4, a bat survey shall be construction by a qualitied biologist prior to May 1st and no less than 14 days prior to the start of construction. This mitigation measure also includes bat exclusionary devices be installed, and a no-work buffer be established in coordination with CDFW if bats are identified roosting in the construction limits or immediately adjacent. The language in BIO-4 has been revised from “qualified biologist” to “CDFW-approved qualified biologist.”
Comment 2D: CNDDB records show three previous occurrences of tricolored blackbirds within three miles of the project site. The IS/MND should include all avoidance and minimization measures to reduce the impacts to a less than significant level if the species is within the project site.
Response 2D: As stated within the Natural Environment Study (NES) (Dewberry | Drake Haglan 2022), no suitable nesting habitat is present within the biological study area for tricolored blackbirds. In addition, per Mitigation Measure BIO-5 and BIO-6, preconstruction bird surveys will be required no less than 14 days prior to construction beginning between February 1 and August 31. Therefore, if tricolored blackbirds are identified during the pre-construction nesting and migratory bird surveys, then additional measures would be implemented per the CDFW-approved qualified biologist and in consultation with CDFW.
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Comment 2E: CDFW recommends that tree removal be scheduled either in the spring between approximately March 1 (or when evening temperatures are about 45°F) and April 15, or in the fall between September 1 and October 15, for hibernating bats. CDFW does not authorize the use of mist nets or harp traps as capture techniques if bats must be captured or relocated.
Response 2E: As discussed in IS/MND Section 4.3, Biological Resources, the pallid bat, Townsend’s big-eared bat, and western red bat are all designated as species of special concern by CDFW. There is one recorded occurrence for pallid bat and for Townsend’s big-eared bat within five miles of the BSA. No bats or signs of bats (i.e., guano or urine staining) were observed during the May 2018 field survey. The large trees and snags within the BSA could provide suitable roosting habitat for pallid bat.
Mitigation Measure BIO-4 requires the following:
• A bat survey be conducted by a CDFW-approved qualified biologist in suitable habitat prior to May 1st, and no less than 14 days prior to the start of construction. • If bats are detected within roosts at the time of the survey, exclusionary measures will be implemented by a CDFW-approved qualified biologist to exclude bats from roosts if the roost location is determined to potentially be impacted by construction activities and the roost is not a maternity-related roost or nursery.
• If bats are identified roosting in a tree that will be removed, or are roosting immediately adjacent to trees being removed, work will not begin until an appropriate no-work buffer zone has been established. The size of the no-work buffer zone will be determined in consultation with the CDFW. • The no-work buffer zone will be delineated by highly visible temporary construction fencing.
• No tree removal would commence within the no-work buffer zone until a qualified biologist determines bats are no longer roosting in the trees.
Comment 2F: Any structures where wildlife may become entrapped should be tightly covered with hard material to prevent wildlife from entering, or an escape ramp should be placed at each end of an open excavation to allow wildlife that may become trapped to climb our overnight. A qualified biologist should survey the project are to ensure wildlife incidentally trapped are allowed to escape prior to project commencement.
Response 2F: The IS/MND discusses the best management practices (BMPs) regarding the movement of wildlife species in Section 4.3, Biological Resources, Section 4.3.2, Discussion, question (subsection) d. The IS/MND states that the project will implement the following BMPs:
• Pipes or similar structures will be capped if stored overnight. • Excavated holes and trenches will have escape ramps.
• Any open holes and trenches will be closed with plywood at the end of each workday.
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Comment 2G: CDFW encourages the City to Notify CDFW at least three months prior to planned project start to avoid project delays due to permitting review timelines. All notifications are required to be submitted online through EPIMS.
Response 2G: Mitigation Measure BIO-7 requires the City to obtain a Streambed Alteration Agreement (Section 1602 permit) from CDFW and a Waste Discharge Requirement (WDR) from the RWQCB. The City will work with CDFW in obtaining the SAA and will submit the application prior to construction in order to provide sufficient time for the permitting review process.
Comment 2H: CDFW requests written notification of the actions and pending decisions of the project and appreciates the opportunity to comment.
Response 2H: The request to be notified of project activity and decisions is acknowledged. No further response is required.
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3.3 Letter 3 – Central Valley Regional Water Quality Control Board (CVRWQCB)
3.3.1 CVRWQCB Comment Letter
Central Valley Regional Water Quality Control Board
5 June 2023
Amy Augustine
City of Angels
P.O. Box 667
Angels Camp, CA 95222
[email protected]
COMMENTS TO REQUEST FOR REVIEW FOR THE MITIGATED NEGATIVE
DECLARATION, ANGELS CREEK TRAIL AND TRANSIT HUB FACILITY PROJECT, SCH#2023050036, CALAVERAS COUNTY
Pursuant to the State Clearinghouse’s 2 May 2023 request, the Central Valley Regional Water Quality Control Board (Central Valley Water Board) has reviewed the Request for Review for the Mitigated Negative Declaration for the Angels Creek Trail and Transit Hub Facility Project, located in Calaveras County.
Our agency is delegated with the responsibility of protecting the quality of surface and groundwaters of the state; therefore, our comments will address concerns surrounding those issues.
I. Regulatory Setting
Basin Plan
The Central Valley Water Board is required to formulate and adopt Basin Plans for all areas within the Central Valley region under Section 13240 of the Porter-Cologne Water Quality Control Act. Each Basin Plan must contain water quality objectives to ensure the reasonable protection of beneficial uses, as well as a program of implementation for achieving water quality objectives with the Basin Plans. Federal regulations require each state to adopt water quality standards to protect the public health or welfare, enhance the quality of water and serve the purposes of the Clean Water Act. In California, the beneficial uses, water quality objectives, and the Antidegradation Policy are the State’s water quality standards. Water quality standards are also contained in the National Toxics Rule, 40 CFR Section 131.36, and the California Toxics Rule, 40 CFR Section 131.38.
The Basin Plan is subject to modification as necessary, considering applicable laws, policies, technologies, water quality conditions and priorities. The original Basin Plans were adopted in 1975, and have been updated and revised periodically as required, using Basin Plan amendments. Once the Central Valley Water Board has adopted a Basin Plan amendment in noticed public hearings, it must be approved by the State Water Resources Control Board (State Water Board), Office of 3A
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Administrative Law (OAL) and in some cases, the United States Environmental Protection Agency (USEPA). Basin Plan amendments only become effective after they have been approved by the OAL and in some cases, the USEPA. Every three (3) years, a review of the Basin Plan is completed that assesses the appropriateness of existing standards and evaluates and prioritizes Basin Planning issues. For more information on the Water Quality Control Plan for the Sacramento and San Joaquin River Basins, please visit our website:
http://www.waterboards.ca.gov/centralvalley/water_issues/basin_plans/ Antidegradation Considerations
All wastewater discharges must comply with the Antidegradation Policy (State Water Board Resolution 68-16) and the Antidegradation Implementation Policy contained in the Basin Plan. The Antidegradation Implementation Policy is available on page 74 at:
https://www.waterboards.ca.gov/centralvalley/water_issues/basin_plans/sacsjr_2018
05.pdf
In part it states:
Any discharge of waste to high quality waters must apply best practicable treatment or control not only to prevent a condition of pollution or nuisance from occurring, but also to maintain the highest water quality possible consistent with the maximum benefit to the people of the State.
This information must be presented as an analysis of the impacts and potential impacts of the discharge on water quality, as measured by background concentrations and applicable water quality objectives.
The antidegradation analysis is a mandatory element in the National Pollutant Discharge Elimination System and land discharge Waste Discharge Requirements (WDRs) permitting processes. The environmental review document should evaluate potential impacts to both surface and groundwater quality.
II. Permitting Requirements
Construction Storm Water General Permit
Dischargers whose project disturb one or more acres of soil or where projects disturb less than one acre but are part of a larger common plan of development that in total disturbs one or more acres, are required to obtain coverage under the General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities (Construction General Permit), Construction General Permit Order No. 2009-0009-DWQ. Construction activity subject to this permit includes clearing, grading, grubbing, disturbances to the ground, such as stockpiling, or excavation, but does not include regular maintenance activities performed to restore the original line, grade, or capacity of the facility. The Construction General Permit requires the development and implementation of a Storm Water Pollution Prevention Plan (SWPPP). For more information on the Construction General Permit, visit the State Water Resources Control Board website at:
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http://www.waterboards.ca.gov/water_issues/programs/stormwater/constpermits.sht ml
Clean Water Act Section 404 Permit
If the project will involve the discharge of dredged or fill material in navigable waters or wetlands, a permit pursuant to Section 404 of the Clean Water Act may be needed from the United States Army Corps of Engineers (USACE). If a Section 404 permit is required by the USACE, the Central Valley Water Board will review the permit application to ensure that discharge will not violate water quality standards. If the project requires surface water drainage realignment, the applicant is advised to contact the Department of Fish and Game for information on Streambed Alteration Permit requirements. If you have any questions regarding the Clean Water Act Section 404 permits, please contact the Regulatory Division of the Sacramento District of USACE at (916) 557-5250.
Clean Water Act Section 401 Permit – Water Quality Certification If an USACE permit (e.g., Non-Reporting Nationwide Permit, Nationwide Permit, Letter of Permission, Individual Permit, Regional General Permit, Programmatic General Permit), or any other federal permit (e.g., Section 10 of the Rivers and Harbors Act or Section 9 from the United States Coast Guard), is required for this project due to the disturbance of waters of the United States (such as streams and wetlands), then a Water Quality Certification must be obtained from the Central Valley Water Board prior to initiation of project activities. There are no waivers for 401 Water Quality Certifications. For more information on the Water Quality Certification, visit the Central Valley Water Board website at:
https://www.waterboards.ca.gov/centralvalley/water_issues/water_quality_certificatio n/
Waste Discharge Requirements – Discharges to Waters of the State If USACE determines that only non-jurisdictional waters of the State (i.e., “nonfederal” waters of the State) are present in the proposed project area, the proposed project may require a Waste Discharge Requirement (WDR) permit to be issued by Central Valley Water Board. Under the California Porter-Cologne Water Quality Control Act, discharges to all waters of the State, including all wetlands and other waters of the State including, but not limited to, isolated wetlands, are subject to State regulation. For more information on the Waste Discharges to Surface Water NPDES Program and WDR processes, visit the Central Valley Water Board website at:https://www.waterboards.ca.gov/centralvalley/water_issues/waste_to_surface_wat er/
Projects involving excavation or fill activities impacting less than 0.2 acre or 400 linear feet of non-jurisdictional waters of the state and projects involving dredging activities impacting less than 50 cubic yards of non-jurisdictional waters of the state may be eligible for coverage under the State Water Resources Control Board Water Quality Order No. 2004-0004-DWQ (General Order 2004-0004). For more information on the General Order 2004-0004, visit the State Water Resources Control Board website at:
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https://www.waterboards.ca.gov/board_decisions/adopted_orders/water_quality/200 4/wqo/wqo2004-0004.pdf
Dewatering Permit
If the proposed project includes construction or groundwater dewatering to be discharged to land, the proponent may apply for coverage under State Water Board General Water Quality Order (Low Threat General Order) 2003-0003 or the Central Valley Water Board’s Waiver of Report of Waste Discharge and Waste Discharge Requirements (Low Threat Waiver) R5-2018-0085. Small temporary construction dewatering projects are projects that discharge groundwater to land from excavation activities or dewatering of underground utility vaults. Dischargers seeking coverage under the General Order or Waiver must file a Notice of Intent with the Central Valley Water Board prior to beginning discharge.
For more information regarding the Low Threat General Order and the application process, visit the Central Valley Water Board website at:
http://www.waterboards.ca.gov/board_decisions/adopted_orders/water_quality/2003/ wqo/wqo2003-0003.pdf
For more information regarding the Low Threat Waiver and the application process, visit the Central Valley Water Board website at:
https://www.waterboards.ca.gov/centralvalley/board_decisions/adopted_orders/waiv ers/r5-2018-0085.pdf
Limited Threat General NPDES Permit
If the proposed project includes construction dewatering and it is necessary to discharge the groundwater to waters of the United States, the proposed project will require coverage under a National Pollutant Discharge Elimination System (NPDES) permit. Dewatering discharges are typically considered a low or limited threat to water quality and may be covered under the General Order for Limited Threat Discharges to Surface Water (Limited Threat General Order). A complete Notice of Intent must be submitted to the Central Valley Water Board to obtain coverage under the Limited Threat General Order. For more information regarding the Limited Threat General Order and the application process, visit the Central Valley Water Board website at:
https://www.waterboards.ca.gov/centralvalley/board_decisions/adopted_orders/gene ral_orders/r5-2016-0076-01.pdf
NPDES Permit
If the proposed project discharges waste that could affect the quality of surface waters of the State, other than into a community sewer system, the proposed project will require coverage under a National Pollutant Discharge Elimination System (NPDES) permit. A complete Report of Waste Discharge must be submitted with the Central Valley Water Board to obtain a NPDES Permit. For more information regarding the NPDES Permit and the application process, visit the Central Valley Water Board website at: https://www.waterboards.ca.gov/centralvalley/help/permit/ 3E
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If you have questions regarding these comments, please contact me at (916) 464-4684 or [email protected].
Peter Minkel
Engineering Geologist
cc: State Clearinghouse unit, Governor’s Office of Planning and Research, Sacramento
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3.3.2 Responses to CVRWQCB
Comment 3A: Identifies the Water Quality Control Plan for the Sacramento and San Joaquin River Basins as the applicable Basin Plan for the Project Area, Nos specific comments are related to the project.
Response 3A: The overview is acknowledged. No further response required.
Comment 3B: All wastewater discharges must comply with the anti-degradation policy and anti-degradation implementation policy in the Basin Plan.
Response 3B: The IS/MND Section 4.3, Biological Resources, Section 4.6, Geology and Soils, and Section 4.9, Hydrology and Water Quality, address potential impacts to surface and groundwater quality. In summary, the IS/MND states that potential impacts to water quality could occur and mitigation measures are required to minimize these potential impacts. In addition, the proposed project is required to develop a Stormwater Pollution Prevention Plan (SWPPP) and would comply with the National Pollutant Discharge Elimination System (NPDES) General Construction Permit. Construction areas would be revegetated and erosion control measures during construction would be implemented as required by Mitigation Measures BIO-5, BIO-7, BIO-8, and BIO-9.
Mitigation Measure BIO-7 requires the City to obtain a Streambed Alteration Agreement (Section 1602 permit) from CDFW and a Waste Discharge Requirement (WDR) from the RWQCB. In addition, Mitigation Measure BIO-9 requires standard construction BMPs as included in the Stormwater Pollution Prevention Plan (SWPPP) or Water Pollution Control Plan (WPCP). This mitigation measure also includes erosion and sedimentation control using mulches, soil binders/erosion control blankets, silt fencing, fiber rolls, and temporary berms. Exposed soils will be covered and stabilized by loose bulk materials to reduce erosion and runoff. The required mitigation measure will be implemented prior to ground disturbance and maintained throughout project construction. Disturbed areas will be restored to pre-construction conditions or better and revegetated with native or approved non-invasive exotic species.
The mitigation measures and permits required address the comment. No additional response is required.
Comment 3C: Construction activities which disturb more than one acre (or that disturb less than one acre, but are part of a larger plan that will, in total, disturb one or more acres) are required to obtain a General Permit for stormwater discharges associated with construction activities.
Response 3C: The proposed project will require an NPDES General Construction Permit, with associated SWPPP. See Response 3B.
C-21
Comment 3D: If a Section 404 permit is needed for the project, the CVRWQCB will review the application to ensure that the discharge will not violate water quality standards.
Response 3D: The proposed project is not within U.S. Army Corps of Engineers (USACE) jurisdiction and will not discharge dredged or fill materials into waters or wetlands. Therefore, the project will not require a Section 404 permit. Also refer to Response 3B.
Comment 3E: If a Section 404 Permit is required, or any other federal permit, then a Water Quality Certification (Section 401 Permit) must be obtained by the CVRWQCB. If a Section 404 Permit is not required, and there are only waters of the State in the project area, then the project will be required to obtain a Waste Discharge Requirement (WDR) Permit.
Response 3E: Refer to Responses 3B and 3D. The project will not require a Section 401 Permit (Water Quality Certification); however, it will require a WDR permit.
Mitigation Measure BIO-7 requires the City to obtain a Streambed Alteration Agreement (Section 1602 permit) from CDFW and a Waste Discharge Requirement (WDR) from the RWQCB.
Comment 3F: Identifies requirements for construction or groundwater dewatering to be discharged on land (Dewatering Permit).
Response 3F: The project does not include dewatering activities. Therefore, a dewatering permit is not required.
Comment 3G: Construction activities that requires dewatering or has discharge of waste that could affect the quality of surface waters of the State, then an NPDES permit will be required.
Response 3G: Refer to Responses 3B, 3C, and 3E. The project will require an NPDES General Construction Permit, with associated SWPPP.
Appendix D. Mitigation Summary Table
Appendix D. Summary of Impacts, Mitigation Measures, and Level of Significance After Mitigation Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Aesthetics
Have a substantial adverse effect
on a scenic vista?
Potentially
Significant Implement Mitigation Measures BIO-7 and BIO-8 LTS Substantially damage scenic
resources, including, but not
limited to, trees, rock
outcroppings, and historic
buildings within a state scenic
highway?
Potentially
Significant Implement Mitigation Measures BIO-7 and BIO-8 LTS In non-urbanized, areas,
substantially degrade the existing
visual character or quality of
public views of the site and its
surroundings? (Public views are
those that are experienced from
publicly accessible vantage
point). If the project is in an
urbanized area, would the project
conflict with applicable zoning
Potentially
Significant Implement Mitigation Measures BIO-7 and BIO-8 LTS Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
and other regulations governing
scenic quality?
Create a new source of
substantial light or glare which
would adversely affect daytime or
nighttime views in the area?
No Impact None required. No Impact
Agriculture and Forestry Resources
Convert Prime Farmland, Unique
Farmland, or Farmland of
Statewide Importance
(Farmland), as shown on the
maps prepared pursuant to the
Farmland Mapping and
Monitoring Program of the
California Resources Agency, to
non-agricultural use?
No Impact None required. No Impact
Conflict with existing zoning for
agricultural use, or a Williamson
Act contract?
No Impact None required. No Impact
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Conflict with existing zoning for,
or cause rezoning of, forest land
(as defined in Public Resources
Code section 12220(g)),
timberland (as defined by Public
Resources Code section 4526),
or timberland zoned Timberland
Production (as defined by
Government Code section
51104(g))?
No Impact None required. No Impact
Result in the loss of forest land or
conversion of forest land to nonforest use?No Impact None required. No Impact Involve other changes in the
existing environment which, due
to their location or nature, could
result in conversion of Farmland
to non-agricultural use or
conversion of forest land to nonforest use?
No Impact None required. No Impact
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Air Quality
Conflict with or obstruct
implementation of the applicable
air quality plan?
Less than
Significant None required. Less than Significant
Result in a cumulatively
considerable net increase of any
criteria pollutant for which the
project region is non-attainment
under an applicable federal or
state ambient air quality
standard?
Less than
Significant None required. Less than Significant
Expose sensitive receptors to
substantial pollutant
concentrations?
Less than
Significant None required. Less than Significant
Result in other emissions (such
as those leading to odors)
adversely affecting a substantial
number of people?
Less than
Significant None required. Less than Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Biological Resources
Have a substantial adverse
effect, either directly or through
habitat modifications, on any
species identified as a candidate,
sensitive, or special-status
species in local or regional plans,
policies, or regulations, or by the
California Department of Fish and
Game or U.S. Fish and Wildlife
Service?
Potentially
Significant
BIO-1: A qualified biologist shall conduct a preconstruction survey for special-status plant species within 30 days prior to construction, during the appropriate blooming period. If Red Hills soaproot or any other special-status plant species are not found, then no further measures are necessary. If Red Hills soaproot or other special-status plant species is observed during the preconstruction surveys, CDFW shall be notified at least 10 days prior to construction activities, in accordance with the California Native Plant Protection Act of 1977 (CFGC Section 1900-1913) to allow sufficient time to transplant the individuals to a suitable location.
BIO-2: The following shall be implemented for FYLF:
• A qualified biologist will conduct a preconstruction survey within 24 hours prior to the start of construction activities within the riparian and aquatic habitat in the BSA.
• A qualified biologist will monitor any vegetation removal in or adjacent to Angels Creek.
• The upstream and downstream limits of the project will be flagged and/or signed to prevent the encroachment of construction personnel and equipment into any sensitive areas during project construction work.
• Prior to construction, environmental awareness training will be conducted for construction personnel to brief them on how to Less than
Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
recognize FYLF. Construction personnel shall be informed that if a FYLF is encountered in the work area, construction will stop and CDFW will be contacted for guidance. A training log sign-in sheet will be maintained.
• If frogs are found at any time during project work, construction will stop and CDFW will be contacted immediately for further guidance.
• The project proponent shall submit the name and credentials of the project's biologist(s) to CDFW for review and approval no less than 15 days prior to the onset of construction activities. • Staging areas as well as fueling and maintenance activities shall be a minimum of 100 feet from riparian or aquatic habitats.
Staging areas less than 100 feet from Angels Creek will only be allowed with CDFW and RWQCB authorization. The project
proponent will prepare a spill prevention and clean-up plan. • The project proponent and contractor will prepare an erosion control plan. The erosion control plan shall be prepared and submitted to the City for review and approval by the City Engineer prior to commencing construction. The City will inspect the control measures to verify they are complete.
• If a work site is to be temporarily dewatered by pumping, intakes shall be completely screened with wire mesh not larger than five millimeters.
• Upon completion of construction activities, any barriers to flow shall be removed in a manner that would allow flow to resume with the least disturbance to the substrate.
BIO-3: The following shall be implemented for western pond turtle:
• No more than two weeks (14 days) prior to the commencement of ground-disturbing activities, the City, or project proponent, shall retain a qualified biologist to perform surveys for western pond turtle within suitable aquatic and upland habitat within the BSA.
Surveys will include western pond turtle nests as well as individuals. The biologist (with the appropriate agency permits) will temporarily move any identified western pond turtles upstream of the construction area, and temporary barriers will be placed around the construction area to prevent ingress.
Construction will not proceed until the work area is determined to be free of turtles. The results of these surveys will be documented in a technical memorandum that will be submitted to CDFW (if turtles are identified and relocated).
• Environmental awareness training, as described in BIO-2, will be conducted for construction personnel to brief them on how to recognize western pond turtle.
• Standard construction BMPs, as described under BIO-2, shall be implemented throughout construction to avoid and minimize adverse effects to the water quality within the BSA.
BIO-4: The following shall be implemented for special-status bat species:
• A bat survey shall be conducted by a CDFW-approved qualified biologist in suitable habitat prior to May 1st, or no less than 14 days prior to the start of construction. If no roosting bats, maternity roosts, or nurseries are found, no further mitigation will be necessary.
• If bats are detected within roosts at the time of the survey, exclusionary measures will be implemented by a CDFWapproved qualified biologist to exclude bats from roosts if the Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
roost location is determined to potentially be impacted by construction activities and the roost is not a maternity-related roost or nursery. The timing and other methods of exclusionary measures will be developed by the qualified biologist in order to reduce stress on the bats while taking into account project schedule. Exclusionary devices, such as plastic sheeting, and plastic or wire mesh, can be used to allow for bats to exit but not re-enter any occupied roosts. Expanding foam and plywood sheets can be used to prevent bats from entering unoccupied roosts.
• Day-time construction activities (between approximately 8:00 AM and 5:00 PM) will not affect bats foraging at night. Though bats could roost in the trees in the PIA, there is no feasible method of preventing bats from roosting in them; therefore, a
preconstruction survey shall be conducted an hour prior to sunrise the day of scheduled tree removal activities. If bats are identified roosting in a tree that will be removed, or are roosting immediately adjacent to trees being removed, work will not begin until an appropriate no-work buffer zone has been established.
The size of the no-work buffer zone will be determined in consultation with the CDFW. The no-work buffer zone will be delineated by highly visible temporary construction fencing. No tree removal would commence within the no-work buffer zone until a qualified biologist determines bats are no longer roosting in the trees.
BIO-5: The following shall be used when tree removal and grubbing and clearing activities take place:
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
• The following shall be implemented for tree and shrub nesting species:
• Conduct all tree and shrub removal and grading activities during the non-breeding season (generally September 1
through January 31).
• If grading and tree removal activities are scheduled to occur during the breeding and nesting season (February 1 through August 31), pre-construction surveys shall be performed prior to the start of project construction activities, generally no less than 14 days and no more than 30 days prior to the start of activities.
• If construction, grading or other project-related activities are scheduled during the nesting season (February 1 to August 31), preconstruction surveys for other migratory bird species shall take place no less than 14 days.
• If the pre-construction surveys do not identify any nesting migratory bird species within areas potentially affected by construction activities, no further mitigation shall be required. • If the pre-construction surveys identify nesting bird species within areas that are within 500 feet of construction activities for non-raptors and within 0.5 mile for raptors, the following shall be implemented:
• Project-related construction impacts shall be avoided by establishment of appropriate no-work buffer zones to limit construction activities near the nest site. The no-work buffer zone shall be delineated by highly visible temporary Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
construction fencing and shall be a minimum of 500 feet from non-raptor nests and 0.5 mile from raptor nests,
unless a qualified biologist, in consultation with CDFW, determines that alternative buffers are permissible due to the nature and location of the specific species, its nest, and existing conditions to which the species has been
habituated. Alternative buffers shall be established for special status non-raptor nests in consultation with CDFW. • In consultation with CDFW, monitoring of nest activity by a qualified biologist shall be required if the construction activity has potential to adversely affect the nest or
nesting behavior of the bird.
• No construction activity shall commence within the nowork buffer zone until a CDFW-qualified biologist confirms that the nest is no longer active (e.g., young have fledged).
BIO-6: The following shall be incorporated for bridge-nesting birds if construction of the new bicycle and pedestrian bridge parallel to existing Vallecito Road bridge occurs during the nesting season (February 1 to August 31):
• Remove all existing unoccupied nests and partial nests on the existing Vallecito Road bridge during the non-nesting season (September 1 to January 31) of the construction year.
• Exclusionary netting shall be installed around the undersides of the existing Vallecito Road bridge before February 1 of the construction year to prevent new nests from being formed.
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
• During the construction year, prior to construction, a CDFWapproved qualified biologist shall monitor the Vallecito Road bridge during the active nesting season (February 1 to August 31) in order to determine the extent of nesting. If nesting is limited, a qualified biologist shall monitor construction activities adjacent to the existing bridge. Monitoring shall occur on a daily basis until all birds have fledged or it is determined that construction is not disturbing the nesting birds. If nesting is extensive, the following measure will be implemented.
• Exclusionary netting shall be installed around the undersides of the existing bridge before February 1 of the construction year to prevent new nests from being formed.
Have a substantial adverse effect
on any riparian habitat or other
sensitive natural community
identified in local or regional
plans, policies, regulations or by
the California Department of Fish
and Game or U.S. Fish and
Wildlife Service?
Potentially
Significant
BIO-7. The following will be implemented prior to and during construction within and adjacent to riparian habitat.
• Prior ground disturbing activities above the ordinary high water mark and within the riparian area, the City will obtain the required permits for construction activities. The City will obtain a Streambed Alteration Agreement (Section 1602 permit) from CDFW and a Waste Discharge Requirement (WDR) from the
RWQCB.
• Riparian habitat located in the vicinity of the project will be protected by installing high-visibility construction fencing. Fencing will be installed along the edge of construction areas, including temporary and permanent access roads, as determined by a qualified biologist. The location of fencing will be marked in the field with stakes and flags and shown on the construction Less than
Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
drawings. The construction specifications will contain clear language that prohibits construction-related activities, vehicle operation, material and equipment storage, trenching, grading, or other surface-disturbing activities outside of the designated construction area. Signs will be erected along the protective fencing at a maximum spacing of one sign per 50 feet of fencing.
The signs will state: “This area is environmentally sensitive; no construction or other operations may occur beyond this fencing.
Violators may be subject to prosecution, fines, and
imprisonment.” The signs will be clearly readable at a distance of 20 feet and will be maintained for the duration of construction activities in the area.
• Where riparian vegetation occurs along the edge of the construction easement, the City will minimize the potential for long-term loss of riparian vegetation by trimming vegetation rather than removing the entire plant. Trimming will be conducted per the direction of a qualified biologist and/or Certified Arborist. • Replacement habitat shall be in accordance with the project’s Streambed Alteration Agreement (Section 1602 permit) and WDR consistent with the agencies’ no net loss habitat standards unless alternative standards have been adopted by the agencies prior to commencing construction. Replacement habitat may be through replanting or purchasing credits from an approved bank, or any combination of the two.
• A riparian revegetation plan shall be prepared for review and approval by CDFW in conjunction with securing the project’s Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Streambed Alteration Agreement (Section 1602 permit), if mitigation credits are not secured from an approved bank. • A riparian revegetation plan will include, but is not limited to, plant salvage, seeds, and seedlings obtained from local native sources and irrigation. Vegetation shall have no less than 80 percent survival rate for a period of 5 years, unless otherwise approved by CDFW.
BIO-8. During final design, the project engineer will identify the size, location and types of non-riparian trees to be removed. Tree replacement shall be in accordance with Chapter 17.64 of the Angels Municipal Code.
Have a substantial adverse effect
on state or federally protected
wetlands (including, but not
limited to, marsh, vernal pool,
coastal, etc.) through direct
removal, filling, hydrological
interruption, or other means?
Potentially
Significant
BIO-9. During construction, water quality will be protected by implementation of best management practices (BMPs) of the California Stormwater Quality Association (2016). BMPs designed to address water quality (and related special-status species) impacts are described below and will be finalized in consultation with the Project Engineer, City, RWQCB, and other appropriate agencies.
• The contractor will develop and implement a toxic materials control and spill response plan to regulate the use of hazardous materials, such as the petroleum-based products used as fuel and lubricants for equipment and other potentially toxic materials associated with project construction.
• Standard construction BMPs will be described in full in the project’s SWPPP or Water Pollution Control Plan (WPCP). These BMPs will be implemented throughout the duration of
Less than
Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
construction. Appropriate erosion control measures will be used (including, but not limited to, straw wattles, filter fences, vegetative buffer strips, or other accepted equivalents) to reduce siltation and contaminated runoff from the project site. All erosion control materials, including straw wattles and erosion control blanket material, used on-site will be biodegradable. Use of erosion control containing plastic monofilament will not be allowed because wildlife may become entrapped in this material.
Wattles shall be wrapped with 100 percent biodegradable materials like burlap, jute, or coir.
• Measures will be implemented during ground-disturbing activities to reduce erosion and sedimentation. These measures can include, but are not limited to, mulches, soil binders/ erosion control blankets, silt fencing, fiber rolls, and temporary berms. • Existing vegetation will be protected, using temporary fencing or other equivalent protection devices to reduce erosion and sedimentation.
• Exposed soils will be covered by loose bulk materials or other materials, such as visqueen, to reduce erosion and runoff during rainfall events.
• Exposed soils will be stabilized, through watering or other measures, to prevent the movement of dust at the project site caused by winds and construction activities such as traffic and grading activities.
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
• All erosion control measures, and storm water control measures will be properly maintained until the site has returned to a preconstruction state. • Protective fencing will be constructed around environmentally sensitive areas, habitats of special concern, and natural communities to prevent temporary or permanent impacts to these areas.
• All disturbed areas will be restored to pre-construction conditions or better and revegetated, either through hydroseeding or other means, with native or approved non-invasive exotic species. • All construction materials will be hauled off-site after completion of construction activities.
Interfere substantially with the
movement of any native resident
or migratory fish or wildlife
species or with established native
resident or migratory wildlife
corridors, or impede the use of
native wildlife nursery sites?
Less than
Significant None Required. Less than Significant
Conflict with any local policies or
ordinances protecting biological
Potentially
Significant Implement Mitigation Measures BIO-7 and BIO-8. Less than Significant Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
resources, such as a tree
preservation policy or ordinance?
Conflict with the provisions of an
adopted Habitat Conservation
plan, Natural Community
Conservation Plan, or other
approved local, regional, or state
habitat conservation plan?
No Impact None required. No Impact
Cultural Resources
Cause a substantial adverse
change in the significance of a
historical resource pursuant to
§15064.5?
Potentially
Significant
CUL-1: Prior to construction, the City will incorporate specific construction methods recommended by Caltrans in its Transportation and Construction Vibration Guidance Manual into the project construction contract to protect historic buildings surrounding the intersection of Main Street (SR 49), Vallecito Road, and Finnegan Lane, including Angels Camp Trading Post [APN# 62-004-054], Lake’s Hotel [APN# 62-004-030, Carley’s Garage [APN# 60-012-013], Carley’s Storage Garage [APN# 62-009-024, and Bazinett Hotel [APN# 60-012-011]. The selected construction methods will demonstrate that the construction will not exceed the Caltransidentified risk of structural damage to historical buildings of 0.1 inch per second peak particle velocity (PPV), or other protective threshold as identified in the analysis. The project Plans, Specification and Less than
Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Estimates (PS&E) will include all required conditions and vibrational restrictions to avoid an adverse vibratory effect to historic buildings.
CUL-2: The requirements of vibration monitors and the selected construction methods identified in the PS&E package will be discussed with the Contractor and construction personnel during the preconstruction meeting by the Consulting Cultural Resource Specialist, and Resident Engineer or Project Manager (See also Biology, environmental awareness training described in BIO-2).
CUL-3: Prior to beginning any construction activity within the Angels Camp Historic District, the vibration monitors will be installed. The installation of the vibration monitors shall take place under the direction of the Resident Engineer, Project Manager, Consulting Cultural Resource Specialist, Contractor, and the City. The Contractor shall notify the Resident Engineer, the City, and the Consulting Cultural Resource Specialist ten (10) working days in advance of vibration monitor installation to allow the Consulting Cultural Resource Specialist to monitor the vibration monitor installation. The vibration monitors shall be installed as a first order of work as described in the PS&E package.
CUL-4: When no longer required for the work, as determined by the Resident Engineer in consultation with the Project Manager, the City, and the Consulting Cultural Resources Specialist, the vibration monitors shall be removed by the Contractor. The Resident Engineer will inform the Project Manager and Consulting Cultural Resource Specialist when construction is completed.
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Cause a substantial adverse
change in the significance of an
archaeological resource pursuant
to §15064.5?
Potentially
Significant
CUL-5: The City will retain a qualified professional archaeologist, meeting the Secretary of the Interior’s Professional Qualification Standards for prehistoric or historic archaeology, to complete the following tasks:
• Conduct an environmental worker awareness training for all construction personnel to brief them on how to recognize cultural and tribal cultural resources. A training log sign-in sheet will be maintained.
• Ensure compliance with the Environmentally Sensitive Area (ESA) Action Plan, prepared prior to final design. This ESA Action Plan includes the installation of high visibility fencing around the construction work area in the vicinity of 1246 Booster Way.
• Monitor ground disturbing activities between Kurt Drive and Booster Way.
• Be available as needed during project construction if resources are identified by construction personnel from Booster Way to Angel Oaks/Greenhorn Creek Road.
If subsurface deposits believed to be cultural or human in origin are discovered during construction, all work will halt within a 100-foot radius of the discovery. Depending on the nature of the find, a The qualified professional archaeologist shall , meeting the Secretary of the Interior’s Professional Qualification Standards for prehistoric or historic archaeology, shall be retained to evaluate the significance of the find, and shall have the authority to modify the no-work radius as Less than
Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
appropriate, using professional judgment. The following notifications shall apply, as necessary:
• If the qualified professional archaeologist determines that the find does not represent a cultural resource, work can resume immediately, and no agency notifications are required.
• If the qualified professional archaeologist determines that the find does represent a cultural resource from any time period or cultural affiliation, he or she shall immediately notify the City. If the find is determined to be eligible for inclusion in the NRHP or CRHR, the City shall consult on a finding of eligibility and implement appropriate treatment measures, including the implementation of the Cultural Resources Management Plan prepared prior to final design. Work may not resume within the no-work radius until the City, through consultation as appropriate, determines that the site either: 1) is not eligible for the NRHP or CRHR; or 2) that the treatment measures have been completed to its satisfaction.
• If the find includes human remains, or remains that are potentially human, the qualified professional archaeologist shall ensure reasonable protection measures are taken to protect the discovery from disturbance (AB 2641). The qualified professional archaeologist shall notify the Calaveras County Coroner (in accordance with § 7050.5 of the Health and Safety Code). The provisions of § 7050.5 of the California Health and Safety Code, § 5097.98 of the California PRC, and AB 2641 will be
implemented.
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
• If the Calaveras County Coroner determines the remains are Native American and not the result of a crime scene, the Coroner will notify the Native American Heritage Commission (NAHC), which then will designate a Native American Most Likely Descendant (MLD) for the project (§ 5097.98 of the PRC). The designated MLD will have 48 hours from the time access to the property is granted to make recommendations concerning
treatment of the remains. If the landowner does not agree with the recommendations of the MLD, the NAHC can mediate (§ 5097.94 of the PRC). If no agreement is reached, the landowner must rebury the remains where they will not be further disturbed (§ 5097.98 of the PRC). This will also include either recording the site with the NAHC or the CCIC; working with the City and County to provide an open space or conservation zoning
designation or easement; or recording a reinternment document with the City, or County, in which the property is located (AB 2641). Work may not resume within the no-work radius until the lead agencies, through consultation as appropriate, determine that the treatment measures have been completed to their satisfaction.
Disturb any human remains,
including those interred outside of
formal cemeteries?
Potentially
Significant Implement Mitigation Measure CUL-5. Less than Significant Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Energy
Result in potentially significant
environmental impact due to
wasteful, inefficient, or
unnecessary consumption of
energy resources, during project
construction or operation?
Less than
Significant None Required. Less than Significant
Conflict with or obstruct a state or
local plan for renewable energy
or energy efficiency?
No Impact None Required. No Impact
Geology and Soils
Directly or indirectly cause
potential substantial adverse
effect, including the risk of loss,
injury, or death involving:
i. Rupture of a known
earthquake fault, as delineated
on the most recent AlquistPriolo Earthquake Fault
Zoning Map issued by the
Less than
Significant None Required. Less than Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
State Geologist for the area or
based on other substantial
evidence of a known fault?
ii. Strong seismic ground
shaking?
Less than
Significant None Required. Less than Significant
iii. Seismic-related ground failure,
including liquefaction?
Less than
Significant None Required. Less than Significant
iv. Landslides? Less than
Significant None Required. Less than Significant
Result in substantial soil erosion
or the loss of topsoil?
Potentially
Significant Implement Mitigation Measures BIO-5, BIO-7, and BIO-8. Less than Significant Be located on a geologic unit or
soil that is unstable, or that would
become unstable as a result of
the project, and potentially result
in on- or off-site landslide, lateral
spreading, subsidence,
liquefaction, or collapse?
Less than
Significant None Required. Less than Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Be located on expansive soil, as
defined in Table 18-1-Bof the
Uniform Building Code (1994),
creating substantial direct or
indirect risks to life or property?
Less than
Significant None Required. Less than Significant
Have soils incapable of
adequately supporting the use of
septic tanks or alternative
wastewater disposal systems
where sewers are not available
for the disposal of wastewater?
No Impact None Required. No Impact
Directly or indirectly destroy a
unique paleontological resource
or site or unique geologic
feature?
Potentially
Significant
GEO-1: If paleontological resources are discovered during earthmoving activities, the construction crew shall immediately cease work in the vicinity of the find and shall notify the City planning department.
The project contractor or City shall retain a qualified paleontologist to evaluate the resource and prepare a proposed mitigation plan in accordance with the most recent Society of Vertebrate Paleontology guidelines. The mitigation plan will include, but is not limited to, a field survey, construction monitoring, sampling and data recovery procedures, museum storage coordination for any specimen recovered, and a report of findings, depending on the resources identified during construction. Recommendations determined by the qualified paleontologist and the City, based on the resources identified, will be implemented before construction activities can Less than
Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
resume at the site where the paleontological resources were discovered.
Greenhouse Gas Emissions
Generate greenhouse gas
emissions, either directly or
indirectly, that may have a
significant impact on the
environment?
Less than
Significant None Required. Less than Significant
Conflict with an applicable plan,
policy or regulation adopted for
the purpose of reducing the
emissions of greenhouse gases?
Less than
Significant None Required. Less than Significant
Hazards and Hazardous Materials
Create a significant hazard to the
public or the environment through
the routine transport, use, or
disposal of hazardous materials?
Less than
Significant None Required. Less than Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Create a significant hazard to the
public or the environment through
reasonably foreseeable upset
and accident conditions involving
the release of hazardous
materials into the environment?
Potentially
Significant
HAZ-1: Asbestos and Lead Containing Materials. A California-licensed abatement contractor will conduct a survey for lead containing materials prior to construction activities (including and demolition of concrete or asphalt elements). The contractor will submit a National Emission Standard for Hazardous Air Pollutants (NESHAP) notification. Per Section 14-9.02 of the asbestos NESHAP regulation, all “demolition activity” requires written notification even if there is no asbestos present. This notification should be typewritten and postmarked or delivered no later than ten days prior to the beginning of the asbestos demolition or removal activity. If lead containing materials are found, the following will be required:
• Building materials associated with paint on structures, and paint on utilities should be abated by a California-licensed abatement contractor and disposed of as a hazardous waste in compliance with SSP 14-11.13 and other federal and state regulations for hazardous waste.
• A Lead Compliance Plan should be prepared by the contractor for the disposal of lead-based paint. The grindings (which consist of the roadway material and the yellow and white color traffic stripes) shall be removed and disposed of in accordance with Standard Special Provision 36-4 (Residue Containing High Lead Concentration Paints). In addition, the Lead Compliance Plan will also contain the following provision to address aerially-deposited lead: SSP 7-1.02K (6)(j)(iii) – Earth Material Containing Lead. • A California-licensed lead contractor should be required to perform all work that will disturb any lead-based paint as a result of planned or unplanned renovations in the Project area, Less than
Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
including the presence of yellow traffic striping and pavement markings that may contain lead-based paint. All such material must be removed and disposed of as a hazardous material in compliance with SSP 14-11.12.
HAZ-2: Aerially Deposited Lead and Other Heavy Metals. The following actions are recommended for handling and disposal of soils that contain an elevated level of ADL or other heavy metals prior to ground disturbing activities:
• A California-licensed abatement contractor will sample and test a representative sample of soils at the project site for hazardous levels of aerially deposited lead and other heavy metals.
Representative samples of exposed shallow soils shall be collected at multiple locations along the project site and analyzed for total lead and extractable lead concentrations.
• If hazardous levels of aerially deposited lead or other heavy metals are found in the soils at the project site, the following will be required:
• Removal, disposal, storage and transportation of materials contaminated with hazardous levels of aerially-deposited lead or other heavy metals shall be performed in compliance with all applicable federal, state, and local laws, including but not limited to requirements of State Water Resources Control Board and California Regional Water Quality Control Board water quality control plans and waste discharge permits, CDFW permit requirements for contaminated soil, and all Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
requirements of the applicable Air Quality Management
District and/or the Air Pollution Control District.
• Removal, disposal, storage, and transportation of materials contaminated with hazardous levels of aerially-deposited lead or other heavy metals shall be performed in compliance with the Soil Management Agreement for Aerially-deposited LeadContaminated Soils between Caltrans and the Department of Toxic Substance Control, if the project site is within the state right-of-way or Caltrans is acting as direct oversight for the project.
HAZ-3: Treated Wood. The timber associated with utility poles with mounted transformers or containing metals and polyaromatic hydrocarbons (PAH) will be removed and disposed at a Regional Water Quality Control Board certified TWW landfill.
Emit hazardous emissions or
handle hazardous or acutely
hazardous materials, substances,
or waste within one-quarter mile
of an existing or proposed
school?
No Impact None Required. No Impact
Be located on a site which is
included on a list of hazardous
materials sites compiled pursuant
to Government Code Section
No Impact None Required. No Impact
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
65962.5 and, as a result, would it
create a significant hazard to the
public or the environment?
For a project located within an
airport land use plan or, where
such a plan has not been
adopted, within two miles of a
public airport or public use
airport, would the project result in
a safety hazard or excessive
noise for people residing or
working in the project area?
No Impact None Required. No Impact
Impair implementation of or
physically interfere with an
adopted emergency response
plan or emergency evacuation
plan?
Potentially
Significant Implement Mitigation Measure PUB-1. Less than Significant Expose people or structures,
either directly or indirectly, to a
significant risk of loss, injury or
death involving wildland fires?
Potentially
Significant Implement Mitigation Measure PUB-1 and Mitigation Measure FIRE-1. Less than Significant Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Hydrology and Water Quality
Violate any water quality
standards or waste discharge
requirements or otherwise
substantially degrade surface or
ground water quality?
Less than
Significant None Required. Less than Significant
Substantially decrease ground
water supplies or interfere
substantially with groundwater
recharge such that the project
may impede sustainable
groundwater management of the
basin?
Less than
Significant None Required. Less than Significant
Substantially alter the existing
drainage pattern of a site or area
through the alteration of the
course of a stream or river or
through the addition of
impervious surfaces, in a manner
that would:
Potentially
Significant Implementation Mitigation Measure BIO-9. Less than Significant Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
i. Result in substantial erosion
or siltation on- or off-site?
ii. Substantially increase the
rate or amount of surface
runoff in a manner which
would result in flooding on- or
off-site?
Potentially
Significant Implementation Mitigation Measure BIO-9. Less than Significant
iii. Create or contribute
runoff water which would
exceed the capacity of
existing or planned
stormwater drainage
systems or provide
substantial additional
sources of polluted runoff?
Potentially
Significant Implementation Mitigation Measure BIO-9. Less than Significant iv. Impede or redirect flood
flows?
Potentially
Significant Implementation Mitigation Measure BIO-9. Less than Significant In flood hazard, tsunami, or
seiche zones, risk release of
pollutants due to project
inundation?
Less than
Significant None Required. Less than Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Conflict with or obstruct
implementation of a water quality
control plan or sustainable
groundwater management plan?
Less than
Significant None Required. Less than Significant
Land Use and Planning
Physically divide an established
community? No Impact None Required. No Impact
Cause a significant
environmental impact due to a
conflict with any land use plan,
policy, or regulation adopted for
the purpose of avoiding or
mitigating an environmental
effect?
No Impact None Required. No Impact
Mineral Resources
Result in the loss of availability of
a known mineral resource that
No Impact None Required. No Impact
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
would be of value to the region
and the residents of the state?
Result in the loss of availability of
a locally important mineral
resource recovery site delineated
on a local general plan, specific
plan or other land use plan?
No Impact None Required. No Impact
Noise
Generate a substantial temporary
or permanent increase in ambient
noise levels in the vicinity of the
project in excess of standards
established in the local general
plan or noise ordinance, or
applicable standards of other
agencies?
Potentially
Significant
NO-1: The following control measures shall be implemented during construction:
• Use newer equipment with improved muffling and ensure that all equipment items have the manufacturers’ recommended noise abatement measures, such as mufflers, engine enclosures, and engine vibration isolators intact and operational. Newer equipment will generally be quieter in operation than older equipment. All construction equipment should be inspected at periodic intervals to ensure proper maintenance and presence of noise control devices (e.g., mufflers and shrouding, etc.). • Utilize construction methods or equipment that provides the lowest level of noise and ground vibration impact.
• Turn off idling equipment.
Less than
Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Generate excessive groundborne
vibration or groundborne noise
levels?
Potentially
Significant Implement Mitigation Measure CUL-1. Less than Signficant For a project located within the
vicinity of a private airstrip or an
airport land use plan, or, where
such a plan has not been
adopted, in an area within two
miles of a public airport or public
use airport, would the project
expose people residing or
working in the area to excessive
noise levels?
No Impact None Required. No Impact
Population and Housing
Induce substantial unplanned
population growth in an area,
either directly (for example, by
proposing new homes and
businesses) or indirectly (for
example, through extension of
roads or other infrastructure)?
No Impact None Required. No Impact
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Displace substantial numbers of
existing people or housing units,
necessitating the construction of
replacement housing elsewhere?
No Impact None Required. No Impact
Public Services
Result in substantial adverse
physical impacts associated with
the provision of, or the need for,
new or physically altered
governmental facilities, the
construction of which could cause
significant environmental
impacts, in order to maintain
acceptable service ratios,
response times, or other
performance objectives for any of
the following public services:
i. Fire protection?
Potentially
Significant
PUB-1: Prior to the start of construction, the contractor shall coordinate with the ACFD, ACPD, Altaville Melones Fire District, Calfire, local public and private ambulance and paramedic providers in the area, and local school districts to prepare a Construction Period Emergency and School Access Plan. The Construction Period Emergency and School Access Plan shall identify phases of the project and construction scheduling and shall identify appropriate alternative emergency access routes. The Construction Period Emergency and School Access Plan shall be approved by the City prior to the start of construction.
Less than
Significant
ii. Police protection? Potentially
Significant Implement Mitigation Measure PUB-1. Less than Significant Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
iii. Schools? Potentially
Significant Implement Mitigation Measure PUB-1. Less than Significant iv. Parks? Potentially
Significant Implement Mitigation Measure PUB-1. Less than Significant v.Other public facilities? Potentially
Significant Implement Mitigation Measure PUB-1. Less than Significant Recreation
Increase the use of existing
neighborhood and regional parks
or other recreational facilities
such that substantial physical
deterioration of the facilities
would occur or be accelerated?
Less than
Significant None Required. Less than Significant
Include recreational facilities or
require the construction or
expansion of recreational
facilities that might have an
Less than
Significant None Required. Less than Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
adverse physical effect on the
environment?
Transportation
Conflict with a program plan,
ordinance or policy addressing
the circulation system, including
transit, roadway, bicycle and
pedestrian facilities?
No Impact None Required. No Impact
Conflict or be inconsistent with
CEQA Guidelines Section
15064.3, subdivision (b)?
Less than
Significant None Required. Less than Significant
Substantially increase hazards
due to a geometric design feature
(e.g., sharp curves or dangerous
intersections) or incompatible
uses (e.g., farm equipment)?
Less than
Significant None Required. Less than Significant
Result in inadequate emergency
access?
Potentially
Significant Implement Mitigation Measure PUB-1. Less than Significant Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Tribal Cultural Resources
Would the project cause a
substantial adverse change in the
significance of a tribal cultural
resource, defined in Public
Resource Code section 21074 as
either a site, feature, place,
cultural landscape that is
geographically defined in terms of
the size and scope of the
landscape, sacred place, or
object with cultural value to a
California Native American tribe,
and that is:
a) Listed or eligible for
listing in the California
Register of Historical
Resources, or in a local
register of historical
resources as defined in
Public Resources Code
section 5020.1(k)?
Potentially
Significant Implement Mitigation Measures CUL-1 through CUL-5. Less than Significant Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
b) A resource determined
by the lead agency, in its
discretion and supported
by substantial evidence,
to be significant pursuant
to criteria set forth in
subdivision C, of Public
Resources Code Section
5024.1, the lead agency
shall consider the
significance of the
resources to a California
Native American tribe.
Potentially
Significant
Implement Mitigation Measure CUL-1.
TCR-1: The Contractor will retain the services of a City approved Native American tribal representative to conduct project monitoring by accomplishing the following tasks:
• The City approved Native American tribal representative will advise the contractor during a preconstruction meeting and training of potentially significant cultural resources and require protection and avoidance;
• A Native American monitor will observe all natural-ground disturbing construction activities; and
• There will be a Native American tribal representative during all project excavation of natural ground.
TCR-2: If any suspected TCRs are discovered during ground disturbing construction activities, all work shall cease within 100 feet of the find, or an agreed upon distance based on the project area and nature of the find. A Tribal Representative from a California Native American tribe that is traditionally and culturally affiliated with a geographic area shall be immediately notified and shall determine if the find is a TCR (PRC §21074). The Tribal Representative will make recommendations for further evaluation and treatment as necessary. • When avoidance is infeasible, preservation in place is the preferred option for mitigation of TCRs, and every effort shall be made to preserve the resources in place, including through project redesign. Culturally appropriate treatment may be, but is not limited to, processing materials for reburial, minimizing Less than
Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
handling of cultural objects, leaving objects in place within the landscape, or returning objects to a location within the project area where they will not be subject to future impacts. Permanent curation of TCRs will not take place unless approved in writing by the California Native American Tribe that is traditionally and culturally affiliated with the project area.
• The contractor shall implement any measures deemed by the City to be necessary and feasible to preserve in place, avoid, or minimize impacts to the resource, including, but not limited to, facilitating the appropriate tribal treatment of the find, as necessary. Treatment that preserves or restores the cultural character and integrity of a TCR may include Tribal Monitoring, culturally appropriate recovery of cultural objects, and reburial of cultural objects or cultural soil.
Utilities and Service Systems
Require or result in the relocation
or construction of new or
expanded water, wastewater
treatment or storm water
drainage, electric power, natural
gas, or telecommunications
facilities, the construction or
relocation of which could cause
significant environmental effects?
Less than
Significant None Required. Less than Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Have sufficient water supplies
available to serve the project and
reasonably foreseeable future
development during normal, dry
and multiple dry years?
No Impact None Required. No Impact
Result in a determination by the
wastewater treatment provider
that would serve the project that it
has adequate capacity to serve
the project’s projected demand in
addition to the provider’s existing
commitments?
No Impact None Required. No Impact
Generate solid waste in excess of
State or local standards, or in
excess of the capacity of local
infrastructure, or otherwise impair
the attainment of solid waste
reduction goals?
Less than
Significant None Required. Less than Significant
Comply with federal, state, and
local management and reduction
statutes and regulations related
to solid waste?
No Impact None Required. No Impact
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Wildfire
Substantially impair an adopted
emergency response plan or
emergency evacuation plan?
Potentially
Significant Implement Mitigation Measure PUB-1. Less than Significant Due to slope, prevailing winds,
and other factors, exacerbate
wildfire risks, and thereby expose
project occupants to, pollutant
concentrations from a wildfire or
the uncontrolled spread of
wildfire?
Potentially
Significant
FIRE-1: Prior to the start of construction, the contractor shall coordinate with the ACFD, Altaville Melones Fire District, and, if necessary, Calfire, to prepare a Fire Safety Plan for use during construction. The Fire Safety Plan shall contain notification procedures and emergency fire precautions including, but not limited to, the following:
• Dry grass shall be cut low or removed from construction equipment staging areas.
• All internal combustion engines, stationary and mobile, shall be equipped with spark arresters. Spark arresters shall be in good working order.
• Light trucks and cars with factory-installed (type) mufflers shall be used only on roads where the roadway is cleared of vegetation.
Said vehicle types shall maintain their factory-installed (type) muffler in good condition.
• Equipment parking areas (staging areas) shall be cleared of all extraneous flammable materials.
Less than
Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
• Personnel shall be trained in the practices of the Fire Safety Plan relevant to their duties. Construction personnel shall be trained and equipped to extinguish small fires in order to prevent them from growing into more serious threats.
• Smoking shall be prohibited in wildland areas and shall be limited to paved areas or areas cleared of all vegetation.
Require the installation or
maintenance of associated
infrastructure (such as roads, fuel
breaks, emergency water
sources, power lines or other
utilities) that may exacerbate fire
risk or that may result in
temporary or ongoing impacts to
the environment?
Potentially
Significant Implement Mitigation Measures FIRE-1. Less than Significant Expose people or structures to
significant risks, including
downslope or downstream
flooding or landslides, as a result
of run-off, post0fire slope
instability, or drainage changes?
Less than
Significant None Required. Less than Significant
Potential Impact
Level or
Significance
Before Mitigation
Mitigation Measures
Level of
Significance
After Mitigation
Mandatory Findings of Significance
Have the potential to substantially
degrade the quality of the
environment, substantially reduce
the habitat of a fish or wildlife
species, cause a fish or wildlife
population to drop below selfsustaining levels, threaten to eliminate a plant or animal
community, substantially reduce
the number or restrict the range
of a rare or endangered plant or
animal, or eliminate important
examples of the major periods of
California history or prehistory?
Potentially
Significant
Implement Mitigation Measures BIO-1 through BIO-9, CUL-1 through CUL-5, GEO-1, HAZ-1 through HAZ-3, PUB-1, TRC-1 through TRC-2, and FIRE-1.
Less than
Significant
Have impacts that are individually
limited, but cumulatively
considerable?
Potentially
Significant
Implement Mitigation Measures BIO-1 through BIO-9, CUL-1 through CUL-5, GEO-1, HAZ-1 through HAZ-3, PUB-1, TRC-1 through TRC-2, and FIRE-1.
Less than
Significant
Have environmental effects that
would cause substantial adverse
effects on human beings, either
directly or indirectly?
Potentially
Significant
Implement Mitigation Measures BIO-1 through BIO-9, CUL-1 through CUL-5, GEO-1, HAZ-1 through HAZ-3, PUB-1, TRC-1 through TRC-2, and FIRE-1.
Less than
Significant
Appendix E. List of Available Technical Studies
1 The following technical studies were used in the preparation of this document are available upon request. For copies of these documents, please contact:
Amy Augustine
Contract Planner
(209) 739-1346
[email protected]
Please note that any studies documenting known and potential cultural resources in the proposed project area will not be made available to the public to protect Native American tribal rights and interests.
• Community Impact Assessment (2021)
• Initial Site Assessment (2021)
• Natural Environment Study (2021)
• Historic Property Survey Report (2023) which includes:
o Archaeological Survey Report (2023)
o Historic Resources Evaluation Report (2023)
• Visual Impact Assessment (2021)
Angels Creek Trail Project Mitigation and Monitoring Plan Mitigation
Measure
Environmental Protection Measures Timing Implementing Party Monitoring Party Frequency and Duration Performance Criteria
BIO-1 A qualified biologist shall conduct a preconstruction survey for special-status plant species within 30 days prior to construction, during the appropriate blooming period. If Red Hills soaproot or any other special-status plant species are not found, then no further measures are necessary. If Red Hills soaproot or other special-status plant species are observed during the preconstruction surveys, CDFW shall be notified at least 10 days prior to construction activities, in accordance with the California Native Plant Protection Act of 1977 (CFGC Section 1900-1913) to allow sufficient time to transplant the individuals to a suitable location.
Prior to/During
construction
Qualified
Biologist/Construction
Contractor
The City of Angels/CDFW Preconstruction survey:
24 hours prior to
construction
BIO-2 The following shall be implemented for FYLF:
• A qualified biologist will conduct a preconstruction survey within 24 hours prior to the start of construction activities within the riparian and aquatic habitat in the BSA.
A qualified biologist will monitor any vegetation removal in or adjacent to Angels Creek.
• The upstream and downstream limits of the project will be flagged and/or signed to prevent the encroachment of construction personnel and equipment into any sensitive areas during project construction work.
• Prior to construction, environmental awareness training will be conducted for construction personnel to brief them on how to recognize FYLF. Construction personnel shall be informed that if a FYLF is encountered in the work area, construction will stop and CDFW will be contacted for guidance. A training log sign-in sheet will be maintained.
If frogs are found at any time during project work, construction will stop and CDFW will be contacted immediately for further guidance.
• The project proponent shall submit the name and credentials of the project's biologist(s) to CDFW for review and approval no less than 15 days prior to the onset of construction activities.
• Staging areas as well as fueling and maintenance activities shall be a minimum of 100 feet from riparian or aquatic habitats. Staging areas less than 100 feet from Angels Creek will only be allowed with CDFW and RWQCB authorization. The project proponent will prepare a spill prevention and clean-up plan. • The project proponent and contractor will prepare an erosion control plan. The erosion control plan shall be prepared and submitted to the City for review and approval by the City Engineer prior to commencing construction. The City will inspect the control measures to verify they are complete.
• If a work site is to be temporarily dewatered by pumping, intakes shall be completely screened with wire mesh not larger than five millimeters. • Upon completion of construction activities, any barriers to flow shall be removed in a manner that would allow flow to resume with the least disturbance to the substrate.
Prior
to/During/Post
construction
Qualified
Biologist/Construction
Contractor
The City of Angels/CDFW Preconstruction survey:
24 hours prior to
construction
Education/Monitoring:
on-going during
construction
BIO-3 The following shall be implemented for western pond turtle:
• No more than two weeks (14 days) prior to the commencement of ground-disturbing activities, the City, or project proponent, shall retain a qualified biologist to perform surveys for western pond turtle within suitable aquatic and upland habitat within the BSA. Surveys will include western pond turtle nests as well as individuals. The biologist (with the appropriate agency permits) will temporarily move any identified western pond turtles upstream of the construction area, and temporary barriers will Prior to/During
construction
Qualified
Biologist/Construction
Contractor
The City of Angels/CDFW Preconstruction survey:
two weeks prior
Education/Monitoring:
on-going during
construction
be placed around the construction area to prevent ingress. Construction will not proceed until the work area is determined to be free of turtles. The results of these surveys will be documented in a technical memorandum that will be submitted to CDFW (if turtles are identified and relocated).
• Environmental awareness training, as described in BIO-2, will be conducted for construction personnel to brief them on how to recognize western pond turtle. • Standard construction BMPs, as described under BIO-2, shall be implemented throughout construction to avoid and minimize adverse effects to the water quality within the BSA.
BIO-4 The following shall be implemented for special-status bat species:
• A bat survey shall be conducted by a CDFW-approved qualified biologist in suitable habitat prior to May 1st, or no less than 14 days prior to the start of construction. If no roosting bats, maternity roosts, or nurseries are found, no further mitigation will be necessary.
• If bats are detected within roosts at the time of the survey, exclusionary measures will be implemented by a CDFW-approved qualified biologist to exclude bats from roosts if the roost location is determined to potentially be impacted by construction activities and the roost is not a maternity-related roost or nursery. The timing and other methods of exclusionary measures will be developed by the qualified biologist in order to reduce stress on the bats while taking into account project schedule.
Exclusionary devices, such as plastic sheeting, and plastic or wire mesh, can be used to allow for bats to exit but not re-enter any occupied roosts. Expanding foam and plywood sheets can be used to prevent bats from entering unoccupied roosts. • Day-time construction activities (between approximately 8:00 AM and 5:00PM) will not affect bats foraging at night. Though bats could roost in the trees in the PIA, there is no feasible method of preventing bats from roosting in them; therefore, a preconstruction survey shall be conducted an hour prior to sunrise the day of scheduled tree removal activities. If bats are identified roosting in a tree that will be removed, or are roosting immediately adjacent to trees being removed, work will not begin until an appropriate no-work buffer zone has been established. The size of the no-work buffer zone will be determined in consultation with the CDFW. The no-work buffer zone will be delineated by highly visible temporary construction fencing. No tree removal would commence within the no-work buffer zone until a qualified biologist determines bats are no longer roosting in the trees.
Prior to/During
construction
Qualified
Biologist/Construction
Contractor
The City of Angels/CDFW Preconstruction bat
survey: prior to May 1st
Exclusionary Measures:
prior to May 1st
BIO-5 The following shall be used when tree removal and grubbing and clearing activities take place:
• The following shall be implemented for tree and shrub nesting species:
o Conduct all tree and shrub removal and grading activities during the nonbreeding season (generally September 1 through January 31). o If grading and tree removal activities are scheduled to occur during the breeding and nesting season (February 1 through August 31), preconstruction surveys shall be performed prior to the start of project construction activities, generally no less than 14 days and no more than 30 days prior to the start of activities.
• If construction, grading or other project-related activities are scheduled during the nesting season (February 1 to August 31), preconstruction surveys for other migratory bird species shall take place no less than 14 days.
Prior to/During
construction
Qualified
Biologist/Construction
Contractor
The City of Angels Tree removal:
September 1 through
January 31
Preconstruction surveys
for removal during
nesting season (February
1 through August 31): 14
days and no more than
30 days prior
o If the pre-construction surveys do not identify any nesting migratory bird species within areas potentially affected by construction activities, no further mitigation shall be required.
o If the preconstruction surveys identify nesting bird species within areas that are within 500 feet of construction activities for non-raptors and within 0.5 mile for raptors, the following shall be implemented:
Project-related construction impacts shall be avoided by establishment of appropriate no-work buffer zones to limit construction activities near the nest site. The no-work buffer zone shall be delineated by highly visible temporary construction fencing and shall be a minimum of 500 feet from non-raptor nests and 0.5 mile from raptor nests, unless a qualified biologist, in consultation with CDFW, determines that alternative buffers are permissible due to the nature and location of the specific species, its nest, and existing conditions to which the species has been habituated.
Alternative buffers shall be established for special status non-raptor nests in consultation with CDFW.
In consultation with CDFW, monitoring of nest activity by a qualified biologist shall be required if the construction activity has potential to adversely affect the nest or nesting behavior of the bird. No construction activity shall commence within the no-work buffer zone until a CDFW-approved qualified biologist confirms that the nest is no longer active (e.g., young have fledged).
BIO-6 The following shall be incorporated for bridge-nesting birds if construction of the new bicycle and pedestrian bridge parallel to existing Vallecito Road bridge occurs during the nesting season (February 1 to August 31):
• Remove all existing unoccupied nests and partial nests on the existing Vallecito Road bridge during the non-nesting season (September 1 to January 31) of the construction year.
• Exclusionary netting shall be installed around the undersides of the existing Vallecito Road bridge before February 1 of the construction year to prevent new nests from being formed.
• During the construction year, prior to construction, a CDFW-approved qualified biologist shall monitor the Vallecito Road bridge during the active nesting season (February 1 to August 31) in order to determine the extent of nesting. If nesting is limited, a qualified biologist shall monitor construction activities adjacent to the existing bridge. Monitoring shall occur on a daily basis until all birds have fledged or it is determined that construction is not disturbing the nesting birds. If nesting is extensive, the following measure will be implemented.
o Exclusionary nesting shall be installed around the undersides of the existing bridge before February 1 of the construction year to prevent new nests from being formed.
Prior to/During
construction
Qualified
Biologist/Construction
Contractor
The City of Angels Unoccupied nests and
partial nests removal
during the non-nesting
season (September 1 to
January 31)
Exclusionary Measures:
prior to February 1st
Preconstruction nesting
survey (February 1 to
August 31)
BIO-7 The following will be implemented prior to and during construction within and adjacent to riparian habitat.
• Prior ground disturbing activities above the ordinary high water mark and within the riparian area, the City will obtain the required permits for construction activities. The Prior
to/During/Post
construction
The City of Angels/Qualified
Biologist/Certified Arborist
The City of
Placerville/CDFW/RWQCB
Obtain Section 1602
permit from CDFW and a
WDR from the RQCB
prior to construction
City will obtain a Streambed Alteration Agreement (Section 1602 permit) from CDFW and a Waste Discharge Requirement (WDR) from the RWQCB. • Riparian habitat located in the vicinity of the project will be protected by installing high-visibility construction fencing. Fencing will be installed along the edge of construction areas, including temporary and permanent access roads, as determined by a qualified biologist. The location of fencing will be marked in the field with stakes and flags and shown on the construction drawings. The construction specifications will contain clear language that prohibits construction-related activities, vehicle operation, material and equipment storage, trenching, grading, or other surfacedisturbing activities outside of the designated construction area. Signs will be erected along the protective fencing at a maximum spacing of one sign per 50 feet of fencing.
The signs will state: “This area is environmentally sensitive; no construction or other operations may occur beyond this fencing. Violators may be subject to prosecution, fines, and imprisonment.” The signs will be clearly readable at a distance of 20 feet and will be maintained for the duration of construction activities in the area. • Where riparian vegetation occurs along the edge of the construction easement, the City will minimize the potential for long-term loss of riparian vegetation by trimming vegetation rather than removing the entire plant. Trimming will be conducted per the direction of a qualified biologist and/or Certified Arborist. • Replacement habitat shall be in accordance with the project’s Streambed Alteration Agreement (Section 1602 permit) and WDR consistent with the agencies’ no net loss habitat standards unless alternative standards have been adopted by the agencies prior to commencing construction. Replacement habitat may be through replanting or purchasing credits from an approved bank, or any combination of the two. • A riparian revegetation plan shall be prepared for review and approval by CDFW in conjunction with securing the project’s Streambed Alteration Agreement (Section 1602 permit), if mitigation credits are not secured from an approved bank. • A riparian revegetation plan will include, but is not limited to, plant salvage, seeds, and seedlings obtained from local native sources and irrigation. Vegetation shall have no less than 80 percent survival rate for a period of 5 years, unless otherwise approved by CDFW.
Installation of highvisibility construction
fencing around riparian
habitat prior to
construction
Vegetation trimming
prior to construction
Replacement habitat
before, during, or after
construction completion
BIO-8 During final design, the project engineer will identify the size, location and types of nonriparian trees to be removed. Tree replacement shall be in accordance with Chapter 17.64 of the Angels Municipal Code.
Prior to
construction
Project Engineer The City of Angels Identify non-riparian trees to be removed
before construction
BIO-9 During construction, water quality will be protected by implementation of best management practices (BMPs) of the California Stormwater Quality Association (2016). BMPs designed to address water quality (and related special-status species) impacts are described below and will be finalized in consultation with the Project Engineer, City, RWQCB, and other appropriate agencies.
• The contractor will develop and implement a toxic materials control and spill response plan to regulate the use of hazardous materials, such as the petroleumbased products used as fuel and lubricants for equipment and other potentially toxic materials associated with project construction.
• Standard construction BMPs will be described in full in the project’s SWPPP or Water Pollution Control Plan (WPCP). These BMPs will be implemented throughout the duration of construction. Appropriate erosion control measures will be used (including, but not limited to, straw wattles, filter fences, vegetative buffer strips, or During/Post
construction
Construction Contractor The City of Angels Implementation of BMPs during construction.
other accepted equivalents) to reduce siltation and contaminated runoff from the project site. All erosion control materials, including straw wattles and erosion control blanket material, used on-site will be biodegradable. Use of erosion control containing plastic monofilament will not be allowed because wildlife may become entrapped in this material. Wattles shall be wrapped with 100 percent biodegradable materials like burlap, jute, or coir.
• Measures will be implemented during ground-disturbing activities to reduce erosion and sedimentation. These measures can include, but are not limited to, mulches, soil binders/ erosion control blankets, silt fencing, fiber rolls, and temporary berms. • Existing vegetation will be protected, using temporary fencing or other equivalent protection devices to reduce erosion and sedimentation. • Exposed soils will be covered by loose bulk materials or other materials, such as visqueen, to reduce erosion and runoff during rainfall events. • Exposed soils will be stabilized, through watering or other measures, to prevent the movement of dust at the project site caused by winds and construction activities such as traffic and grading activities.
• All erosion control measures, and storm water control measures will be properly maintained until the site has returned to a pre-construction state. • Protective fencing will be constructed around environmentally sensitive areas, habitats of special concern, and natural communities to prevent temporary or permanent impacts to these areas.
• All disturbed areas will be restored to pre-construction conditions or better and revegetated, either through hydroseeding or other means, with native or approved non-invasive exotic species.
• All construction materials will be hauled off-site after completion of construction activities.
CUL-1 Prior to construction, the City will incorporate specific construction methods recommended by Caltrans in its Transportation and Construction Vibration Guidance Manual into the project construction contract to protect historic buildings surrounding the intersection of Main Street (SR 49), Vallecito Road, and Finnegan Lane, including Angels Camp Trading Post [APN# 62- 004-054], Lake’s Hotel [APN# 62-004-030, Carley’s Garage [APN# 60-012-013], Carley’s Storage Garage [APN# 62-009-024, and Bazinett Hotel [APN# 60-012-011]. The selected construction methods will demonstrate that the construction will not exceed the Caltransidentified risk of structural damage to historical buildings of 0.1 inch per second peak particle velocity (PPV), or other protective threshold as identified in the analysis. The project Plans, Specification and Estimates (PS&E) will include all required conditions and vibrational restrictions to avoid an adverse vibratory effect to historic buildings.
Prior to/During
construction
The City of Angels The City of Angels Implement Caltrans recommended
construction methods
into project construction
contract prior to
construction
CUL-2 The requirements of vibration monitors and the selected construction methods identified in the PS&E package will be discussed with the Contractor and construction personnel during the preconstruction meeting by the Consulting Cultural Resource Specialist, and Resident Engineer or Project Manager (See also Biology, environmental awareness training described in BIO-2).
Prior to
construction
Consulting Cultural
Resource Specialist, and
Resident Engineer or
Project Manager
Construction Contractor Education/Monitoring of
requirements of
vibration monitors
before construction
CUL-3 Prior to beginning any construction activity within the Angels Camp Historic District, the vibration monitors will be installed. The installation of the vibration monitors shall take place under the direction of the Resident Engineer, Project Manager, Consulting Cultural Resource Specialist, Contractor, and the City. The Contractor shall notify the Resident Engineer, the City, and the Consulting Cultural Resource Specialist ten (10) working days in advance of Prior to
construction
Consulting Cultural
Resource Specialist, and
Resident Engineer or
Project Manager, City of
Angels
Construction Contractor Construction Contractor
to notify the Resident
Engineer, the City, and
the Consulting Cultural
Resource Specialist ten
vibration monitor installation to allow the Consulting Cultural Resource Specialist to monitor the vibration monitor installation. The vibration monitors shall be installed as a first order of work as described in the PS&E package.
(10) working days in
advance of vibration
monitor installation to
allow the Consulting
Cultural Resource
Specialist to monitor the
vibration monitor
installation.
Installation of vibration
monitors prior to
construction
CUL-4 When no longer required for the work, as determined by the Resident Engineer in consultation with the Project Manager, the City, and the Consulting Cultural Resources Specialist, the vibration monitors shall be removed by the Contractor. The Resident Engineer will inform the Project Manager and Consulting Cultural Resource Specialist when construction is completed.
Post construction Resident Engineer Project Manager, the City, Consulting Cultural
Resources Specialist,
Construction Contractor
Removal of vibration
moniors
CUL-5 The City will retain a qualified professional archaeologist, meeting the Secretary of the Interior’s Professional Qualification Standards for prehistoric or historic archaeology, to complete the following tasks:
• Conduct an environmental worker awareness training for all construction personnel to brief them on how to recognize cultural and tribal cultural resources. A training log sign-in sheet will be maintained.
• Ensure compliance with the Environmentally Sensitive Area (ESA) Action Plan, prepared prior to final design. This ESA Action Plan includes the installation of high visibility fencing around the construction work area in the vicinity of 1246 Booster Way.
• Monitor ground disturbing activities between Kurt Drive and Booster Way. • Be available as needed during project construction if resources are identified by construction personnel from Booster Way to Angel Oaks/Greenhorn Creek Road.
If subsurface deposits believed to be cultural or human in origin are discovered during construction, all work will halt within a 100-foot radius of the discovery. The qualified professional archaeologist shall evaluate the significance of the find, and shall have the authority to modify the no-work radius as appropriate, using professional judgment. The following notifications shall apply, as necessary:
• If the qualified professional archaeologist determines that the find does not represent a cultural resource, work can resume immediately, and no agency notifications are required.
• If the qualified professional archaeologist determines that the find does represent a cultural resource from any time period or cultural affiliation, he or she shall immediately notify the City. If the find is determined to be eligible for inclusion in the NRHP or CRHR, the City shall consult on a finding of eligibility and implement appropriate treatment measures, including the implementation of the Cultural Resources Management Plan prepared prior to final design. Work may not resume within the no-work radius until the City, through consultation as appropriate, During
construction
Qualified Professional
Archaeologist/Construction
Contractor
The City of Angels The construction crew
shall immediately cease
work in the vicinity of
the find.
If Human Remains, the
archaeologist will notify
the Calaveras County
Coroner.
If the Coroner
determines the remains
are Native American and
not the result of a crime
scene, the Coroner will
notify the Native
American Heritage
Commission (NAHC),
which then will designate
a Native American Most
Likely Descendant (MLD).
determines that the site either: 1) is not eligible for the NRHP or CRHR; or 2) that the treatment measures have been completed to its satisfaction. • If the find includes human remains, or remains that are potentially human, the qualified professional archaeologist shall ensure reasonable protection measures are taken to protect the discovery from disturbance (AB 2641). The qualified professional archaeologist shall notify the Calaveras County Coroner (in accordance with § 7050.5 of the Health and Safety Code). The provisions of § 7050.5 of the California Health and Safety Code, § 5097.98 of the California PRC, and AB 2641 will be implemented. • If the Calaveras County Coroner determines the remains are Native American and not the result of a crime scene, the Coroner will notify the Native American Heritage Commission (NAHC), which then will designate a Native American Most Likely Descendant (MLD) for the project (§ 5097.98 of the PRC). The designated MLD will have 48 hours from the time access to the property is granted to make recommendations concerning treatment of the remains. If the landowner does not agree with the recommendations of the MLD, the NAHC can mediate (§ 5097.94 of the PRC). If no agreement is reached, the landowner must rebury the remains where they will not be further disturbed (§ 5097.98 of the PRC). This will also include either recording the site with the NAHC or the CCIC; working with the City and County to provide an open space or conservation zoning designation or easement; or recording a reinternment document with the City, or County, in which the property is located (AB 2641). Work may not resume within the no-work radius until the lead agencies, through consultation as appropriate, determine that the treatment measures have been completed to their satisfaction.
GEO-1 If paleontological resources are discovered during earth-moving activities, the construction crew shall immediately cease work in the vicinity of the find and shall notify the City planning department. The project contractor or City shall retain a qualified paleontologist to evaluate the resource and prepare a proposed mitigation plan in accordance with the most recent Society of Vertebrate Paleontology guidelines. The mitigation plan will include, but is not limited to, a field survey, construction monitoring, sampling and data recovery procedures, museum storage coordination for any specimen recovered, and a report of findings, depending on the resources identified during construction. Recommendations determined by the qualified paleontologist and the City, based on the resources identified, will be implemented before construction activities can resume at the site where the paleontological resources were discovered.
During
construction
Qualified
Paleontologist/Construction
Contractor
The City of Angels The construction crew
shall immediately cease
work in the vicinity of
the find.
HAZ-1 Asbestos and Lead Containing Materials. A California-licensed abatement contractor will conduct a survey for lead containing materials prior to construction activities (including and demolition of concrete or asphalt elements). The contractor will submit a National Emission Standard for Hazardous Air Pollutants (NESHAP) notification. Per Section 14-9.02 of the asbestos NESHAP regulation, all “demolition activity” requires written notification even if there is no asbestos present. This notification should be typewritten and postmarked or delivered no later than ten days prior to the beginning of the asbestos demolition or removal activity. If lead containing materials are found, the following will be required:
• Building materials associated with paint on structures, and paint on utilities should be abated by a California-licensed abatement contractor and disposed of as a hazardous waste in compliance with SSP 14-11.13 and other federal and state regulations for hazardous waste.
Prior to/During
construction
California licensed
abatement contractor
The City of Angels NESHAP notification
postmarked or delivered
ten days prior to the
beginning of the
asbestos demolition or
removal activity.
• A Lead Compliance Plan should be prepared by the contractor for the disposal of lead-based paint. The grindings (which consist of the roadway material and the yellow and white color traffic stripes) shall be removed and disposed of in accordance with Standard Special Provision 36-4 (Residue Containing High Lead Concentration Paints). In addition, the Lead Compliance Plan will also contain the following provision to address aerially-deposited lead: SSP 7-1.02K (6)(j)(iii) – Earth Material Containing Lead.
• A California-licensed lead contractor should be required to perform all work that will disturb any lead-based paint as a result of planned or unplanned renovations in the Project area, including the presence of yellow traffic striping and pavement markings that may contain lead-based paint. All such material must be removed and disposed of as a hazardous material in compliance with SSP 14-11.12.
HAZ-2 Aerially Deposited Lead and Other Heavy Metals. The following actions are recommended for handling and disposal of soils that contain an elevated level of ADL or other heavy metals prior to ground disturbing activities:
• A California-licensed abatement contractor will sample and test a representative sample of soils at the project site for hazardous levels of aerially deposited lead and other heavy metals. Representative samples of exposed shallow soils shall be collected at multiple locations along the project site and analyzed for total lead and extractable lead concentrations.
• If hazardous levels of aerially deposited lead or other heavy metals are found in the soils at the project site, the following will be required:
o Removal, disposal, storage, and transportation of materials contaminated with hazardous levels of aerially-deposited lead or other heavy metals shall be performed in compliance with all applicable federal, state, and local laws, including but not limited to requirements of State Water Resources Control Board and California Regional Water Quality Control Board water quality control plans and waste discharge permits, CDFW permit requirements for contaminated soil, and all requirements of the applicable Air Quality Management District and/or the Air Pollution Control District. o Removal, disposal, storage, and transportation of materials contaminated with hazardous levels of aerially-deposited lead or other heavy metals shall be performed in compliance with the Soil Management Agreement for Aerially-deposited Lead-Contaminated Soils between Caltrans and the Department of Toxic Substance Control, if the project site is within the state right-of-way or Caltrans is acting as direct oversight for the project.
Prior to
construction
California-licensed
abatement contractor
The City of Angels Prior to construction
HAZ-3 Treated Wood. The timber associated with utility poles with mounted transformers or containing metals and polyaromatic hydrocarbons (PAH) will be removed and disposed at a Regional Water Quality Control Board certified TWW landfill.
During
construction
Construction Contractor The City of Angels Removal of treated wood at certified treated wood
waste (TWW) landfill
NO-1 The following control measures shall be implemented during construction:
• Use newer equipment with improved muffling and ensure that all equipment items have the manufacturers’ recommended noise abatement measures, such as mufflers, engine enclosures, and engine vibration isolators intact and operational. Newer equipment will generally be quieter in operation than older equipment. All construction equipment should be inspected at periodic intervals to ensure proper maintenance and presence of noise control devices (e.g., mufflers and shrouding, etc.).
During
construction
Construction Contractor Construction Contractor Implement construction methods and equipment
that provides the lowest
levels of noise and
ground vibration impact.
• Utilize construction methods or equipment that provides the lowest level of noise and ground vibration impact.
• Turn off idling equipment.
PUB-1 Prior to the start of construction, , the contractor shall coordinate with the ACFD, ACPD, Altaville Melones Fire District, Calfire, local public and private ambulance and paramedic providers in the area, and local school districts to prepare a Construction Period Emergency and School Access Plan. The Construction Period Emergency and School Access Plan shall identify phases of the project and construction scheduling and shall identify appropriate alternative emergency access routes. The Construction Period Emergency and School Access Plan shall be approved by the City prior to the start of construction.
Prior to
construction
Construction Contractor The City of Angels Coordinate and develop Construction Period
Emergency Access Plan
TRC-1 The Contractor will retain the services of a City approved Native American tribal representative to conduct project monitoring by accomplishing the following tasks:
• The City approved Native American tribal representative will advise the contractor during a preconstruction meeting and training of potentially significant cultural resources that require protection and avoidance;
• A Native American monitor will observe all natural-ground disturbing construction activities; and
• There will be a Native American tribal representative during all project excavation of natural ground.
Prior to/During
construction
City approved Native
American tribal
representative
Construction Contractor Native American tribal
representative to
conduct monitoring of all
natural ground
disturbing construction
activities and excavation
of natural ground during
construction
TRC-2 If any suspected TCRs are discovered during ground disturbing construction activities, all work shall cease within 100 feet of the find, or an agreed upon distance based on the project area and nature of the find. A Tribal Representative from a California Native American tribe that is traditionally and culturally affiliated with a geographic area shall be immediately notified and shall determine if the find is a TCR (PRC §21074). The Tribal Representative will make recommendations for further evaluation and treatment as necessary. • When avoidance is infeasible, preservation in place is the preferred option for mitigation of TCRs, and every effort shall be made to preserve the resources in place, including through project redesign. Culturally appropriate treatment may be, but is not limited to, processing materials for reburial, minimizing handling of cultural objects, leaving objects in place within the landscape, or returning objects to a location within the project area where they will not be subject to future impacts.
Permanent curation of TCRs will not take place unless approved in writing by the California Native American Tribe that is traditionally and culturally affiliated with the project area.
• The contractor shall implement any measures deemed by the City to be necessary and feasible to preserve in place, avoid, or minimize impacts to the resource, including, but not limited to, facilitating the appropriate tribal treatment of the find, as necessary. Treatment that preserves or restores the cultural character and integrity of a TCR may include Tribal Monitoring, culturally appropriate recovery of cultural objects, and reburial of cultural objects or cultural soil.
During
construction
A Tribal Representative
from a California Native
American/Construction
Contractor
The City of Angels The construction crew
shall immediately cease
work in the vicinity of
the find.
The contractor hall
implement any measures
deemed by the City to be
necessary and feasible to
preserve in place, avoid,
or minimize impacts to
the resource, including,
but not limited to,
facilitating the
appropriate tribal
treatment of the find, as
necessary.
FIRE-1 Prior to the start of construction, , the contractor shall coordinate with the ACFD, Altaville Melones Fire District, and, if necessary, Calfire, to prepare a Fire Safety Plan for use during construction. The Fire Safety Plan shall contain notification procedures and emergency fire precautions including, but not limited to, the following:
• Dry grass shall be cut low or removed from construction equipment staging areas. • All internal combustion engines, stationary and mobile, shall be equipped with spark arresters. Spark arresters shall be in good working order.
Prior to/During
construction
Construction Contractor The City of Angels Coordinate and prepare a Fire Safety Plan for use
during construction
• Light trucks and cars with factory-installed (type) mufflers shall be used only on roads where the roadway is cleared of vegetation. Said vehicle types shall maintain their factory-installed (type) muffler in good condition.
• Equipment parking areas (staging areas) shall be cleared of all extraneous flammable materials.
• Personnel shall be trained in the practices of the Fire Safety Plan relevant to their duties. Construction personnel shall be trained and equipped to extinguish small fires in order to prevent them from growing into more serious threats. • Smoking shall be prohibited in wildland areas and shall be limited to paved areas or areas cleared of all vegetation.
COMMUNITY DEVELOPMENT
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-1346 Community Resilience Center Grant - 1
DATE: August 15, 2023
TO: City of Angels City Council
FROM: Amy Augustine, AICP – City Planner
RE: Staff direction on Community Resilience Center Grant
RECOMMENDATION
Provide staff direction. The City Council may:
1. Direct staff to continue with the grant application for a Community Resilience Center Grant at and adjacent to the former City Hall location at 484 South Main Street.
2. Cease work on the grant application
3. Other alternative
BACKGROUND
The California Strategic Growth Council has released a Round 1 notice of funding availability (NOFA) for grants to finance upgrades of local facilities to serve as Community Resilience Centers.
Such centers would provide shelter and resources during climate and other emergencies, including extreme heat or cold events, poor air quality days (especially due to wildfires) and related. The program will also fund ongoing year-round community services and programs, such as information and resource distribution, workforce development trainings (optional), and associated functions that help the community respond to community needs and challenges.
Grant funds would allow the City to finalize partnerships with social service agencies and other stakeholders, public outreach, complete environmental reviews, secure 2.99 acres of adjacent land if necessary, and prepare construction plans to rehabilitate and expand the former City Hall at 584 South Main to become a centralized resource for the community.
Ideas for the Community Resilience Center include upgrading City Hall for re-use as City Hall with expansion as needed for City staffing with expansion (potentially on the available adjacent parcel) for meeting space, senior center, community center, council chambers, and associated community benefits.
Staff has preliminarily discussed community needs with Sierra Hope. Community needs identified and preliminarily to be considered include a senior center, community center, and offices for Sierra Hope and other social service agencies. Such a center could include a kitchen to assist with Meals 7C
COMMUNITY DEVELOPMENT
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-1346 Community Resilience Center Grant - 2
on Wheels, providing food (indoors) to evacuees during emergencies, while also providing a community center meeting space, warming and cooling centers, and a one stop shop for assistance programs. City Hall staff would be connected to the CRC allowing for assistance during emergencies (e.g., fast tracking building permits for disaster recovery etc., opening the warming and/or cooling centers). Sierra Hope has indicated that, with an office at the facility, it also would provide staffing for warming and cooling centers and related activities.
These are just a few of the ideas being considered. Further outreach is ongoing to a wide range of potential partnership. A grant application for a minimum of $500,000 is due September 18, 2023.
Given the need to act quickly, staff has commenced outreach to potential partners and looks to the City Council to recommend additional partners.
There is huge interest in this particular grant program statewide. The city is somewhat at a disadvantage given the reported income levels for the city that the state uses. The grant application would, therefore, look at being able to serve not only the city limits, but adjacent areas. Similarly, state representatives indicate that more monies will be available in upcoming grants sources emphasizing climate action plans. Should the city be unsuccessful with this particular grant, the grant narrative and template will be useable for other grants tied to climate action and/or for a Round 2 application (i.e., efforts would not be wasted even if the City is unsuccessful on this particular grant).
Should the City Council direct staff to proceed, a letter of commitment will be brought before the Council September 5, 2023, for approval prior to the September 18, 2023 submittal deadline.
FISCAL IMPACT:
City Planning Staff would be preparing the grant application under current city contract within the existing budget approved for planning staff.
CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE: August 15, 2023
TO: City Council
FROM: Rebecca Callen, City Administrator
RE: EVACUATION ACCESS NEEDS ASSESSMENT DRAFT – COMMENT PERIOD RECOMMENDATION:
Discussion of the Council and community need to comment on the Evacuation Access Needs Assessment draft report by August 31, 2023.
BACKGROUND:
The Calaveras County Council of Governments (CCOG) has been facilitating a countywide evaluation of issues with the City and County partners. A draft plan has been prepared based on that input, and a comment period is now open through August 31, 2023.
DISCUSSION:
CCOG has been facilitating the collection of data and narrative information for two years. This effort has included the City, County, public, Fire Districts, Schools, and Caltrans to develop a comprehensive report that can be used as the basis for grant opportunities to help mitigate some of the identified issues.
Issues identified include ingress/egress bottlenecks, roadside hazards, limited road access, identification of critical facilities, and considerations for projects.
The Board of Supervisors, City Council, other agencies, and the public should review the draft and make any comments.
The report can be found at www.calaverasready.com where comment boxes are available in addition to comment can be emailed directly to [email protected]
Comment will be accepted through August 31, 2023.
FINANCIAL IMPACT:
None
ATTACHMENTS:
N/A
7D
CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE: August 15, 2023
TO: City Council
FROM: Michelle Gonzalez, Finance Director
RE: DISCUSSION AND APPROVAL OF EXECUTING AGREEMENT WITH CLEARGOV FOR
BUDGET PREPARATION AND MONITORING SOFTWARE
RECOMMENDATION:
Approve the staff recommendation to enter into an agreement with ClearGov for budget preparation and monitoring software.
BACKGROUND:
The City of Angels has been using Excel workbooks to pull data out of Springbrook and compile the budget.
Regular monitoring and dashboards need to be setup so that Department Heads can monitor expense to budget and give input into building the next fiscal year budget. Staff has been diligently discussing work efforts, duplication of, and lack of available information that is causing staff to inefficiently perform their tasks and the long hours it takes to pull data out of Springbrook and into an Excel workbook.
DISCUSSION:
Staff have engaged in demonstrations of ClearGov software that would work with Springbrook to pull data out of the accounting system and into easy-to-read useful information regarding expenditures to budget. Two options were proposed, Springbrook Tableau Reporting and Springbrook Budgeting Software compared to ClearGov Operational Budgeting and ClearGov Budget Book.
In reviewing each software solution, staff were careful to look for ease of use by staff, the public, ability to retrieve information easily, and mobility of the solution. The software will help us reach our goals by allowing financial information to flow out to Departments and the Community.
The software moves us forward on our Strategic Plan Financial Goals with Recommendation #1 to Increase resources (e.g. training, additional staff, technology) as needed to support Finance Department to address financial reporting timeliness and accuracy issues to ensure that critical fiscal information is provided to Council and management to make operation decisions.
ClearGov Budgeting Software:
• Forecasts based on what-if scenarios by automatically syncing to Springbrook. • Creates budgets that allow you to invite Department Heads to collaborate and build the budget in the cloud-based software.
7E
CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
• Exports budgets back into Springbrook without having to manually key the data. • Digital budgeting books create a comprehensive budget based on budget data and narrative added by staff.
• GFOA guidelines embedded in the product to create new pages with our own content, images and tables.
• Monitoring of expense to budget throughout the year with Dashboards available to assigned staff. • Allow Departments to analyze data, and make cost saving decisions having the data easily available.
• All setup and training of staff is included in the one-time setup fee.
Staff are excited about the prospect of having easy to use software to work through many of the issue that have caused frustration and delays in getting financial data out to staff and the public.
FINANCIAL IMPACT:
The net budget impact for this subscription is:
Setup Fee (one time) with bundle discount: $ 2,880.00
Pro-Rata Software Cost Year 1: $ 9,533.33
Total Cost $12,413.33 in the first year, annual cost in future years $11,440.00.
Savings in staff time manually pulling data from one system to Excel to build the budget book. The lack to informational financial data not readily available to department heads when they need it at any time of day.
ATTACHMENTS:
1. Proposal/Agreement from ClearGov
PREPARED ON
07/27/2023
PREPARED FOR
Rebecca Callen
City Administrator
City of Angels Camp
PREPARED BY
Alison Bekolay
ClearGov, Inc.
[email protected]
(414) 477-7627
ClearGov, Inc. | 855-553-2715 | www.cleargov.com Page 1 of 28
OUR MISSION
We Create Easy-to-Use Software
to Help Governments Budget Better
ClearGov, Inc. | 855-553-2715 | www.cleargov.com Page 2 of 28 07/27/2023
Rebecca Callen
City Administrator
City of Angels Camp
200 Monte Verda St. Ste B
Angels Camp, CA 95222
Dear Rebecca,
Per our discussions, I am pleased to provide you and your team at Angels Camp with the attached software proposal for your consideration
Our mission at ClearGov is to create easy-to-use, modern software to help governments budget better.
We make it easy for governments like yours to operate more efficiently and communicate more effectively. Our solutions are easy to afford, implement, and use. They don't cause a lot of upheaval, and they don't force you to reinvent the wheel. ClearGov solutions are designed to be just right for local governments like Angels Camp.
We fully appreciate the demands on your time, so I’d like to thank you in advance for the time that you and your team will spend reviewing this proposal. If you have any questions or need additional information of any kind, please do not hesitate to ask.
I am confident that you and your team will be impressed by the ClearGov solutions and even more impressed by how hard we will work to make you happy.
We look forward to working with you.
Sincerely yours,
Alison Bekolay
ClearGov, Inc.
[email protected]
(414) 477-7627
ClearGov, Inc. | 855-553-2715 | www.cleargov.com Page 3 of 28 EXECUTIVE SUMMARY 5
BUDGET CYCLE MANAGEMENT OVERVIEW 8
PRODUCT SCOPE 27
INVESTMENT 30
IMPLEMENTATION PLAN 31
TRAINING & SUPPORT 38
TECHNICAL & SECURITY OVERVIEW 40
FAQs 42
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EXECUTIVE SUMMARY
Mission
ClearGov’s mission is to create easy-to-use, modern software that helps local governments budget better. We believe that every local government should have the opportunity to leverage technology to operate more efficiently and communicate more effectively. We pursue this mission by carefully designing solutions that are clear, collaborative, compelling and cost-effective to fuel better budgeting and drive community support.
Solutions Overview
Based on our conversations with Angels Camp and our understanding of your key needs and objectives, we are proposing the following ClearGov solutions:
ClearGov Operational Budgeting
● A robust, yet simple-to-use budgeting solution that is specifically tailored to the needs of local governments to streamline the budgeting process.
● Enables finance teams to easily collaborate in real time ● Eliminates spreadsheet errors
● Provides visual dashboards for all funds summary and budget to actuals ● Enables end-of-year projections and fund balance analytics ClearGov Digital Budget Book
● The easiest and fastest way to build an award-winning budget book ● Automatically generates a professionally formatted template that’s pre-populated with your financials, capital request data, charts, and more
● Let’s you and your team work collaboratively to fill in the details ● Built to GFOA guidelines, optimized to ADA standards and designed to be mobile-friendly ClearGov ClearPlans (Information only - not included in initial Service Order) ● An elegant solution that streamlines the process for building, executing and managing any kind of local government plan.
● Create and track progress on strategic plans, comprehensive plans, economic development plans, climate action plans, ARPA plans, infrastructure capital plans, etc. ● Automated workflows to create and collaborate on focus areas, goals and action items. ● Connect your strategic objectives directly to your budget. ● The ClearPlans Dashboard summarizes progress to date and highlights upcoming action items.
ClearGov, Inc. | 855-553-2715 | www.cleargov.com Page 5 of 28 Implementation Plan
You will be assigned an Implementation Manager (IM), who will develop a plan to get your team up and running that is based on your specific goals and timeline. The ClearGov Onboarding Process will have a big impact on your overall success with our platform, and as such, it is a team effort between you and ClearGov that includes three key components:
General Ledger Data Mapping
● A ClearGov Data Onboarding Consultant will format, upload and map your financial data (i.e. revenue and expense data). Your role is to provide us with a complete set of data files as well as guidance on how you would like to view the data, and to review and provide feedback along the way. This is the most important onboarding step as it enables the full use of the budgeting applications.
Training
● Our products are designed to be intuitive and easy to use, but ClearGov provides a robust set of self-directed training resources, as well as custom workshops to share best practices and help you get the most from our solutions.
Configuration
● Once trained, you can easily configure the ClearGov platform to meet your specific needs - for example - by customizing capital request forms; creating wage schedules; selecting the panels to include in your Transparency Center; etc.
Timeframe
● We have learned that different customers have different priorities, so the onboarding process usually takes between 60 - 90 days. If you have a specific deadline, please let me or your Implementation Manager know, and we’ll get back to you quickly to let you know if it’s possible, as well as what needs to happen - by when - to achieve that deadline.
Conclusion
In the pages that follow, we’ll explain how and why ClearGov solutions not only offer the best value for Angels Camp, but also make your day-to-day operations more efficient, productive, and impactful.
ClearGov is committed to helping local governments like yours “make democracy work better”. And while that may sound lofty, “democracy” is simply what you do every day. We just want to help you do it in a modern, data-driven way — a way that makes your job easier, lightens your load, showcases all the good work that you do, and ultimately helps you better serve your community.
ClearGov already works with hundreds of local governments across the country, and we’d be delighted to welcome Angels Camp into the fold. If you have questions or concerns as you review this proposal, please do not hesitate to reach out. Thank you for your consideration.
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BUDGET CYCLE MANAGEMENT OVERVIEW
We know that you’re working hard to make your government run better, and you know that technology can help you get it done. Unfortunately, most of the gov-tech software on the market right now is designed for sprawling megacities or state and federal government — not local agencies like yours. So, these platforms are often complicated, expensive, and loaded with bells and whistles that you’ll never use. You don’t need a chainsaw to carve a turkey. You simply need the right tool for the job.
ClearGov is built from the ground up specifically for local governments. It does everything you need it to do. It’s just-right software for agencies that are looking to take that critical next step toward modernizing their budget process. Therefore, all ClearGov solutions are:
CLEAR AND EASY TO USE
At ClearGov, everything we do is designed to make complex government data easy to understand and easy to use, internally and by the public at large. We present data in readily-understood infographic form, and offer an interface for our internal tools that’s easy for every staff member to learn and use.
CLOUD-BASED
Web-based software requires no installation, no maintenance and is always up-to-date. Plus, it gives local governments the ability to quickly adjust to evolving input and changing dynamics. We host our software and our data with Amazon Web Services, which ensures data security and world-class software performance.
CONNECTED
All ClearGov solutions share a common data set and work together seamlessly. Plus, when you’re ready to implement, we do all the heavy lifting for you. To get started, all you have to do is send us an Excel file with your financial data, and we’ll onboard it for you.
COLLABORATIVE
ClearGov solutions are designed to improve collaboration and efficiency by automating processes and outcomes. Streamlining the collaborative process is vital to prevent key items from falling through the cracks. Centralization and remote access to documents, systems and processes is mission-critical.
COST EFFECTIVE
ClearGov is built and priced for local governments and school districts. Our packages are all-inclusive, so you’ll never be charged extra for per-seat licenses, never be surprised with hidden fees, and never pay for support or product updates...never.
Our goal is to delight our customers with unbeatable value in everything we do.
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ClearGov Operational Budgeting is a suite of
flexible, cloud-based budgeting, forecasting and
fund balance modules designed to leverage your
existing financial data into a more efficient and
collaborative budget building process that
streamlines communication with department
heads and other budget stakeholders.
It is a one-stop shop to dynamically forecast what-if
scenarios, build a budget and communicate
budgeting rationale. Designed specifically for local
governments and school districts, ClearGov
Operational Budgeting is a giant step forward from
building your budgets and forecasts with Excel or
the legacy accounting system budgeting tools.
Watch a 5 minute micro-demo here
✔ Budget Dashboard ✔ Departmental Collaboration
✔ All Funds Summary ✔ End of Year Projections
✔ Automated Audit Trail ✔ Integrated Report Builder
✔ Budget to Actuals Charts ✔ Fund Balance Metrics
✔ Unlimited Budgets ✔ Multi-Year Forecasting, and more...
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ClearGov’s Budget Builder helps your staff budget
better, together. Using a single, shared online
workspace, financial executives, committee members,
and department heads can collaborate on building a
budget using an efficient tool that’s been designed
specifically to meet the budgeting needs of local
governments.
● Choose your baseline: Base your budget on last
year’s data, on a simple-to-generate budget
forecast (see below) or use zero-based budgeting.
● Collaborate effectively: ClearGov Budgets makes it easy to manage, merge, track and review budget requests and changes as a team, every step of the way. ● Create unlimited budgets: Create multiple budgets every year across different funds or for the same fund. You can even build out what-if scenarios.
● Add notes and supporting material: Comments and supporting documents are easily attached directly to line items so they are readily available for reference. ● Keep a thorough audit trail: Automatically track every change, comment, and version so you always know who changed what and when.
● Build custom reports with a click: Easily create and export custom reports to share your operational budget with internal and external stakeholders and existing systems. ● Operational Budget Dashboard: Quickly see and share the status of your budget-building process. Filter on current and historical financial data. Automatically aggregate all budget requests in one place.
All Funds Summary
With ClearGov’s automated All Funds Summary
dashboard, you can easily review your holistic budget. No more switching between spreadsheet tabs or scrolling
screen by screen to get the full picture.
● Automated Summary: View your budget across
all funds via an interactive, visual dashboard.
● Toggle Your Views: Filter and sort functionality is
built-in. You can toggle your view by fund,
department or object.
● All Funds Summary Export: Online collaborators will have access to the All Funds Dashboard, and with one click, you can export a full report to Excel, CSV or PDF. .
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As your fiscal year progresses or as the fiscal year-end approaches, your collaborators can submit end-of-year
projections. ClearGov automatically updates your
projected fund balances to help you make more informed
decisions for next year’s budget.
● EOY Collection: Seamlessly include an
“End-of-Year Projection” column in your budget
workspace. Default to previous year’s numbers or
zero-balance.
● Fund Balance Analysis: Utilize interactive charts to give your finance team new perspectives and insights on your projected Fund Balances.
● Pin Your Chart: Your collaborators can pin their fund balance chart to their workspace to see live updates as they work through their budget requests entry.
Why does Angels Camp need this?
● Improve accuracy: Nearly 9 out of 10 spreadsheets contain errors. Finding those mistakes and fixing them can be frustrating and wastes precious time. But ClearGov is cloud-based, so everybody works on the same error-free master file vs. a multiple spreadsheet monster that has to be managed and merged manually.
● Collaborate more effectively: ClearGov allows everyone involved to work from the same platform, share comments and suggestions, and immediately see the impact across the organization — in real time — as budget development unfolds. ● Free up time and resources: Preparing the annual budget consumes a big chunk of your time, but it's not the only thing you do. Modernizing your budgeting process will free up your time and talent to focus on other critical projects as well. ● Make better budgeting decisions: ClearGov’s dynamic, graphical interface helps you clearly visualize historical trends — at a glance — so you can readily identify areas that are consistently under or over budget and make adjustments accordingly.
● Plan for the long term: Access to an AI-driven forecasting tool enables you to better assess how budget decisions made today will impact revenues and expenditures down the road. Create multiple forecasts to better plan for “best case” or “worst case” scenarios. ● Identify areas of potential overspend/prevent waste: With instant, easy access to benchmarking data, you can uncover areas for savings quickly and adjust your budget accordingly.
ClearGov, Inc. | 855-553-2715 | www.cleargov.com Page 10 of 28 Build an Award-Winning Budget Book in a
Fraction of the Time
The annual budget book is your government’s most important, public-facing policy document. You want it to be polished, professionally formatted, and accessible to as many residents and stakeholders as possible. And, ideally, you want it to be easy and efficient to produce on your end.
ClearGov Digital Budget Book is the industry’s first website-based solution that automates most of the budget book creation process using templates and data-driven charts and tables. Meet GFOA award criteria and deliver new levels of clarity, engagement and understanding for your citizens.
Watch a 5 minute micro-demo here
✔ Automated Fund Summaries ✔ Capital Improvements Inclusion ✔ Department Specific Pages ✔ Automatic Data Updates
✔ Collaborate and Customize ✔ Automated Workflows
✔ Built-in GFOA Best Practices ✔ And more…
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The Budget Book Builder module helps you produce an
interactive and engaging budget book in a fraction of the time it takes today. Instead of manually building your book in a clunky document editor, you build it collaboratively using simple web apps that streamline the steps from start to publish.
● Prepopulated and preformatted: Start with a core
framework that includes all of your pre-loaded budget
data with integrated, pre-built charts
● Smarter workflow: Collaborate and work faster to add
your narrative with fewer headaches
● Highly customizable: Add images, choose chart
colors, and select styles to reflect your civic brand.
● Better end product: Produce a polished piece that is ADA-Optimized and built from the ground up to meet GFOA best practices
Auto-generated Charts, Graphs and More
ClearGov automatically generates charts, graphs, and Fund Summary pages using your budget data - giving you a
profound head start in content creation.
● Page creation: Fund Summary pages are pre-built
with easy-to-edit template panels. Simply add
narrative to the panels to tell your story.
● Pre-populated: Fund Summary pages are
pre-populated with revenue, expense, and historical
data so you don’t have to enter it manually.
● Auto-generated graphs: Pages include compelling,
colorful graphs to complement the data and to help visualize the numbers for each section of your budget. All your graphs and data are auto-updated if you change the numbers.
Digital Budget Book Examples
Check just a few of the outstanding Digital Budget Books created using the ClearGov solution:
● El Mirage, AZ Digital Budget Book
● Shawnee, KS Digital Budget Book
● Woodbridge, CT Digital Budget Book
● Yuma County, AZ Digital Budget Book
● Sussex County, DE Digital Budget Book
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Revenue and expense data are automatically updated
throughout your Digital Budget Book as the numbers
change, eliminating errors and saving time - especially valuable for those inevitable last-minute tweaks.
● Embedded Data: Easily embed budget numbers
into your narrative. Embedded numbers
automatically update whenever your budget
changes. No more searching through 300 pages.
● Smart Charts: All charts and graphs also update automatically, and they’re interactive to help provide a complete picture of your budget.
● Integrated Budget: Syncs directly with ClearGov Operational Budgeting or upload your budget data into an integrated, intuitive budget editor.
Why does Angels Camp need this?
● The short-cut you always wanted: One simple click generates a fully formatted framework that’s automatically populated with your financial data, along with pre-built charts, tables and graphs, and even some pre-written content. You simply fill in the blanks and customize the content as you see fit.
● Improve accuracy: The more spreadsheets you manage and papers you shuffle, the greater the margin of error. ClearGov’s digital-first approach is automated, templated, and paperless so you can stop manually collecting, merging, and managing all that input from dozens of department heads.
● You save time and aggravation: Recreating charts, tables, and graphs from spreadsheets every time a figure changes is not only tedious, it’s inefficient. With ClearGov, every time you change a number in your budget, all of the applicable charts, tables and graphs are updated automatically.
● Print on demand: Printing a budget book is expensive and often out of date before the ink dries. ClearGov enables you and your citizens to print specific sections or the entire budget book whenever you like - which saves both time and money. ● GFOA kudos: ClearGov’s Digital Budget Book is structured to meet GFOA best practice guidelines. In fact, there is a GFOA checklist built right in, so you can check off each Distinguished Budget Award Presentation requirement as you complete it.
ClearGov, Inc. | 855-553-2715 | www.cleargov.com Page 13 of 28 Create, Manage and Execute Any Plan
Building a strategic plan - or any kind of plan - can be a complex, difficult process. And, building the plan is just the beginning.
Then, you have to execute, manage and track the plan to achieve your key objectives.
ClearGov’s ClearPlans provides a modern solution to help you and your team easily collaborate, build and then execute any type of plan. Powerful dashboards highlight your activities and progress to give you the insight you need to stay on track. And, a built-in publishing platform helps you bring your plans to life for both internal stakeholders and the community at large.
Watch a 5 minute micro-demo here.
✔ Build Any Type of Plan ✔ Dashboard to Visualize Progress ✔ Define Key Objectives & Actions ✔ Budget Allocation
✔ Setup and Track KPIs ✔ Automated Workflow Collaboration ✔ Publish and Communicate ✔ And more…
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The Plan Manager module helps your team streamline the
process of building any type of multi-tier plan. ClearPlans offers a flexible framework to help you track initiatives and next steps toward any objectives - from the highest to lowest levels. Build your plans collaboratively using modern web apps that streamline the steps from start to publish.
● Collaborate in the Cloud: Invite department heads
and other stakeholders to create, update and
document progress for each component of your plan
via automated workflows.
● Budget Allocation: Connect your plan to specific
funds to understand the impact, identify gaps and
communicate clearly with constituents.
● Built-In Best Practices: Accelerate your planning process with crowd-sourced suggestions for key initiatives and objectives.
● Monitor Impact with KPIs: Monitor the impact of each goal as you progress by including charts and graphs tracking Key Performance Indicators.
Planning Dashboard
The ClearPlans Dashboard gives you a birds-eye view of your overall plan and helps you visualize your progress toward key objectives. Built-in filters enable you to drill-down into specific focus areas and goals. Share your Dashboard with internal stakeholders and/or the community at large to keep everyone informed and show your results.
● Track Progress: Easily track and communicate the
status of each initiative through scheduled check-ins
with flexible frequency updates. Show overall progress
and drill-down into specific action items.
● Manage Your Plan: Use built-in filters to drill-down
into specific focus areas and goals to better
understand the status. Identify areas of the plan that
are behind schedule and get them back on track.
● Automate Plan Management: ClearPlans provides an automated notification schedule that automatically reminds and enables action plan owners to easily provide updates on a periodic basis. All updates are automatically rolled into the Dashboard, which also includes a summary of key next steps.
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A built-in publishing platform enables you to publish an online and/or .PDF version of your plan. Easy-to-use
tools and templates help you create a world-class
presentation without any special technical skills or
design expertise.
● Prepopulated and preformatted: Start with a
core framework and pre-built templates for all of
the key parts of your plan. Your key initiatives,
action plan and dashboard are automatically
updated in your plan website/document.
● Highly customizable: Add images, select
templates, choose colors, and select styles to reflect your civic brand. ● Optimized Publication: Flexible publishing capabilities deliver professional-looking websites, complete with mobile & ADA optimizations, as well as print to PDF functionality. Constituents can also request email alerts for plan changes and updates. ● Better end product: Produce a polished piece that is ADA-Optimized and built from the ground up to meet local government best practices.
Why does Angels Camp need this?
● Building a plan has never been easier: ClearPlans provides a simple, multi-tier framework and the collaborative, cloud-based tools you need to quickly build the insightful plan you need to help you achieve your objectives. Whether you’re building a plan for the first time or updating your annual plan, ClearPlans has you covered.
● Execution is the key: A plan that sits on the shelf doesn’t do anyone any good. ClearPlans also includes automated workflows to help you execute your plan and stay on track. An intuitive UI makes it easy for stakeholders to provide updates, and built-in reminders help the plan owner keep everyone on track. All progress is automatically summarized in a ClearPlans dashboard. ● Tell your story: ClearPlans publishing tools enable you to create a beautiful - yes…beautiful - online and/or .PDF version of your plan that can be linked directly to your website. Drive confidence with your constituents by showing them exactly how their tax dollars are being put to work for the benefit of your community.
● Ongoing updates: The one constant of planning is change. As your plans and priorities evolve over time, ClearPlans makes it easy to add, update and modify any component of your plan.
Changes are automatically reflected in your master document and dashboard. ● ClearPlans is for first-timers and professional planners alike: Whether you’re building your first strategic plan or you’re AICP certified, you’ll appreciate ClearPlan’s modern, intuitive platform and you’ll be impressed with how ClearPlans streamlines your planning process from start to publish.
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PRODUCT SCOPE
In the interest of transparency, we want to provide guidance around the scope of usage that is included with each ClearGov solution. The tables below do not provide a detailed list of every feature and/or function included in the product. These tables provide a summary of the key things that you can do with each solution once your account has been activated.
ClearGov Operational Budgeting - Product Scope
Once your data has been onboarded, ClearGov Operational Budgeting enables Angels Camp team members to execute a variety of tasks, as outlined in the table below. ClearGov products are designed to be easy to use and intuitive, and with the training we provide, you should have all the expertise you need to fully leverage the platform.
Service Description In Scope
Create Forecasts: Auto generate one or more forecasts for each of your funds. Modify forecasts based on what-if scenarios adjust parameters as needed.
Unlimited forecasts
Create Budgets: Create one or more budgets for each of your applicable funds. Invite collaborators, iteratively build the budget and share with reviewers.
Unlimited budgets
Export Budgets to ERP: Export your final budget(s) from ClearGov in order to import directly into your accounting system / ERP. NOTE: Depending on your ERP, your export file may require formatting prior to import.
Export Format:Excel; .CSV file
ClearGov Digital Budget Book - Product Scope
Once your data has been onboarded, ClearGov Digital Budget Book enables Angels Camp team members to execute a variety of tasks, as outlined in the table below. The ClearGov training programs and your CSM will provide advice and suggest best practices to help you optimize your own Digital Budget Book.
Description In Scope
Capital Request Forms: Using ClearGov’s free Capital Requests Module, you can create forms for your contributors to submit capital requests to create a Capital Request summary for your Digital Budget Book.
Unlimited capital request forms
Digital Budget Books: Create comprehensive digital budget books based on onboarded budget data and the narrative
added by you.
Unlimited Digital Budget Book
versions
Digital Budget Book Pages: Fill out templated sections of your budget book using ClearGov’s toolset and GFOA guidelines embedded in the product, and/or create new pages with your own content, images, tables, etc. as needed.
Unlimited pages
Printed Budget Books: ClearGov’s Digital Budget Book solution includes print to .PDF functionality. It automatically creates .PDF documents of the full budget book or selected sections.
Unlimited
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Once your ClearPlans subscription has been activated, Angels Camp team members can immediately begin to collaborate and build a plan. If you wish to allocate your budget to specific objectives, you will need to have your data onboarded, but you don’t have to wait for data onboarding to start building your plan. The ClearGov training programs and your CSM will provide advice and suggest best practices to help you optimize your own Digital Budget Book.
Description In Scope
Plan Manager: Create comprehensive multi-tier plans for any planning purpose. Each plan may have an unlimited number of focus areas, goals and actions items.
Unlimited plans of any type
Published Plans: Fill out and publish templated sections of your plan using ClearGov’s toolset, and/or create new pages with your own content, images, tables, etc. as needed.
Unlimited pages
Printed Plans: ClearGov’s ClearPlans solution includes print to .PDF functionality. It automatically creates .PDF documents of the full plan or selected sections.
Unlimited
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INVESTMENT
Our pricing model matches our products - simple, straightforward and built for local governments.
Setup Fee:
● A one-time investment that covers setup, activation, data onboarding and initial training — everything you need to get launched.
Solution Subscription:
● A flat annual investment covers unlimited access and usage of your ClearGov solution and includes unlimited support from your dedicated Client Success Manager.
That’s it. We don’t charge extra for seat licenses or updates or ongoing support or professional services or anything else, so there are absolutely no hidden fees. See the table below for a complete breakdown of what’s included.
Setup Service Fees (One time investment)
Setup Fee: Includes - Full activation and setup; Data
onboarding; Client training
$3,600.00
Setup Bundle Discount: ($720.00)
Total Setup Service Fees $2,880.00
Annual Subscription Service Fees (Annual investment)
ClearGov Operational Budgeting $9,100.00
ClearGov Digital Budget Book $5,200.00
Bundle Discount ($2,860.00)
Total Annual Subscription Service Fees $11,440.00
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IMPLEMENTATION PLAN
Overview
The ClearGov onboarding process is designed to activate and set up your ClearGov solution. We have designed the process to be as straightforward as possible. Yes - there are some things you’ll have to do, but the effort is likely to be much less than other robust software implementations you have experienced in the past. With your specific goals and budget timeline in mind, your Implementation Manager will develop a plan and guide you through what needs to be done to get you and your team up and running. The Implementation Manager will work with you and ClearGov’s internal experts to achieve onboarding milestones.
It is important to note that the onboarding process will have a big impact on your long-term success with ClearGov and as such, it is a partnership with both shared and individual responsibilities. Rest assured that your Implementation Manager will keep you informed about progress and next steps along the way. Our job is to help you maximize the benefits you receive by using the ClearGov platform.
Roles & Responsibilities
Effectively and efficiently completing the onboarding process requires a small group of people - from both ClearGov and Angels Camp - with specific roles and responsibilities, as follows. NOTE: For some customers, one person may play multiple roles.
Angels Camp Team
● Executive Sponsor: Champions the implementation and rollout of ClearGov inside Angels Camp. Removes roadblocks and acts as the escalation point if the onboarding process stalls. ● Primary Contact: Go-to person at Angels Camp who is the main liaison with ClearGov’s Implementation Manager. Responsible for scheduling meetings and ensuring the right people from the organization attend.
● Data Exporter: The person responsible for exporting financial data from your ERP / Accounting System and providing Account ID structure information.
● Data Reviewer: The person responsible for reviewing and approving data maps and how your data displays within the ClearGov platform.
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● Implementation Manager (IM): Overall Project Manager for onboarding. Responsible for driving meetings as required and guiding you through the onboarding process. Ensures alignment with what needs to be done and who needs to do it. ● Data Onboarding Consultant (DOC): ClearGov’s DOC team is made up of former local government finance officials, so they have been in your shoes. Your DOC is responsible for uploading and categorizing your financial data. They will work closely with the Data Reviewer to complete data mapping.
● Training & Enablement Specialist: A ClearGov team member who is deeply familiar with ClearGov products and has developed on-demand educational material available in ClearGov’s Support Center. This person will lead training workshops as necessary for users. ● Client Success Manager (CSM): Once your onboarding process is complete, you will be introduced to your Client Success Manager, who is responsible for making sure you achieve your objectives and have ongoing success using the ClearGov platform. ● ClearGov Support Team ([email protected]): Everyone on this team understands how ClearGov products work and can answer questions to help you complete a task. The ClearGov Support team is available for technical assistance for all ClearGov customers. ● ClearGov Data Team ([email protected]): The ClearGov Data Team is responsible for adding new or updating existing data after the initial onboarding is complete. NOTE: Most members of our Data Team are former financial officials as well.
Data Onboarding Timeline
We have successfully onboarded hundreds of local governments, so we know that different organizations have different objectives and deadlines. Some of our customers want/need to implement as quickly as possible and make ClearGov their #1 priority. Other customers take a more relaxed approach and fit us in among other projects. As a result, the onboarding process typically stretches across 60 - 90 days, which allows enough time for us to collaborate and complete the important tasks mentioned in the next section.
Typical Onboarding Timeline
IMPORTANT - Meeting Your Deadline: We are happy to work at whatever pace fits your needs, and we recognize that in certain circumstances, you may require an expedited onboarding process. If you have a specific deadline in mind, please inform your Account Executive or Implementation Manager as soon as possible. We will do our best to meet your deadline (we don’t miss many of them), and we’ll let you know exactly what we need from you - and when - in order to hit your objective.
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TRAINING & SUPPORT
ClearGov solutions are designed to be intuitive and easy-to-use. With that said, ClearGov’s training materials and support channels are designed to ensure that you and your team can successfully launch, adopt and optimize the value you receive from the ClearGov platform. We will share how to accomplish tasks, key insights and best practices.
Training
For starters, we have developed comprehensive courses that provide you with step-by-step instructions on how to configure and use ClearGov. Your Implementation Manager will recommend and enroll you and your team in ClearGov Academy courses to help meet your goals. Courses are broken down into a variety of product-specific educational elements (e.g. videos, articles, quizzes) for easy consumption.
If needed, instructor-based training is available in workshop format. ClearGov Workshops are designed to answer your specific questions about how to use ClearGov’s solutions to meet your specific needs.
Therefore, it is highly recommended that you complete the ClearGov Academy courses prior to attending a ClearGov Workshop. ClearGov will provide a remotely-delivered, 30-minute Workshop for each product in your subscription. ClearGov Workshops may be attended by both Administrators/Editors and Department Heads/Contributors. All Workshops are recorded for future reference and to train new hires.
Support Center
All ClearGov users have access to a frequently updated online Support Center filled with hundreds of how-to articles, video tutorials and information sheets. The ClearGov Support Center is easy to navigate and has a robust search engine to quickly find help on a specific topic.
Client Success Manager
When the onboarding process is complete, the Implementation Manager will introduce you to your Client Success Manager. Your Client Success Manager is available by phone and email and will work with you to get the most out of ClearGov’s platform. CSMs are generally available 9:00AM to 5:00PM, Monday through Friday (excluding holidays). Your CSM will inform you of their specific availability. Our CSMs are committed to responding to all inquiries within one business day, and in most cases, you will receive a same-day response.
ClearGov, Inc. | 855-553-2715 | www.cleargov.com Page 22 of 28 ClearGov Support & Data Team
For questions on how to use ClearGov or to report a technical issue, you will be able to reach a Support Specialist via [email protected] during business hours (Monday through Friday, 8:00AM to 8:00PM Eastern). Our Support Team is committed to responding to all inquiries within one business day, and in most cases, you will receive a same-day response.
For data updates, we ask that you send data files along with detailed instructions on what you’d like us to update to [email protected]. Our standard lead time to complete an update is five business days.
However, if you need an update completed sooner to meet a deadline, just let us know. Straightforward uploads or changes often are completed within one or two business days.
Product Enhancement Requests
We absolutely love hearing from Clients - especially when they have ideas that would make our products better. In fact, we meet weekly to go over all the feedback we’ve received to provide key input to our product roadmap. Many of the applications and features in ClearGov’s solution are a direct result of client feedback. When you have a request for a product enhancement, please submit your idea(s) to [email protected] or inform your CSM and they will bring it up at our weekly meeting. We prioritize product enhancements primarily based on the number of clients who are requesting similar functionality, so we can’t guarantee that your ideas will go to the top of the list, but we promise that we’ll always listen, and we work hard to make 100% of our customers happy.
ClearGov, Inc. | 855-553-2715 | www.cleargov.com Page 23 of 28
TECHNICAL & SECURITY OVERVIEW
ClearGov Hosting Platform
The ClearGov platform is hosted by Amazon Web Services (AWS), the world leader in cloud computing as a service. Used by the Departments of Justice, Defense, and Homeland Security, AWS is one of only three vendors that have been granted government authorization to store highly sensitive federal data on its cloud-computing servers.
AWS handles systems, network architecture, and security, enabling ClearGov to focus on what it does best — developing world-class solutions for local governments. With ISO 27001 and FISMA-certified data centers, AWS has made platform security its highest priority in order to protect customers’ critical information and applications.
Another key advantage of hosting on the AWS cloud is that it allows ClearGov to easily scale and innovate, while maintaining all security protections across the entire infrastructure.
How secure is ClearGov?
Hosting with AWS ensures that ClearGov maintains the highest security standards in the world:
● Web application firewalls control access to the underlying code ● AWS has built technologies to protect against distributed denial of service (DDoS) attacks to ensure network availability and application uptime.
● AWS’s SQL Server RDS uses server-side encryption to protect sensitive data.
In addition to AWS’s secure hosting environment, ClearGov has implemented a number of extra software security features:
● Secure Socket Layer (SSL): SSL establishes an encrypted link between AWS servers and the web browser to ensure that all data transfers remain private and integral. ● SQL Injection Protection: ClearGov has built protection against SQL injection attacks where hackers attempt to insert nefarious server requests into web forms. ● Access Rights: ClearGov has implemented strict permission settings based on roles, which limit access to specific data and application functions. This ensures that internal users are restricted from accessing sensitive data based on privileges assigned by your administrator. ● Password Authentication: ClearGov does not store passwords explicitly, but rather “hashes” (encrypts) them so they are not compromised.
● Logging and Monitoring: ClearGov employs monitoring features that quickly identify vulnerabilities and provide immediate alerts if action is required.
Where are ClearGov data centers located?
AWS replicates the ClearGov application and data across multiple data centers to ensure redundancy and availability. With this in mind, ClearGov is hosted at the AWS data centers in North Virginia, Ohio, Northern California, and Oregon.
What sort of disaster recovery plan is in place?
One of the reasons we selected AWS is because they provide state of the art disaster recovery. ClearGov databases are duplicated in real-time across multiple AWS servers, and the entire ClearGov platform is backed up on a daily basis across the AWS network. So, even in the event of a catastrophic system failure, 24 hours of data loss would be the maximum impact.
ClearGov, Inc. | 855-553-2715 | www.cleargov.com Page 24 of 28 Is the ClearGov platform designed to scale to meet demand bursts? Yes. One of the key factors behind selecting AWS as our hosting provider is their ability to scale rapidly.
AWS has automated solutions in place that automatically scale ClearGov’s platform for normal peaks and valleys in demand, and can be rapidly (and remotely) scaled to meet sustained demand increases.
Does ClearGov leverage AWS Virtual Private Cloud features? Yes. ClearGov utilizes the AWS Virtual Private Cloud functionality, so that our platform is hosted on a logically isolated section of the AWS Cloud and not commingled with any third party applications.
How do I learn more about ClearGov’s hosting solution?
You can learn more about AWS data centers and security measures via the following link:
● https://aws.amazon.com/security/?hp=tile
Security FAQs
How is client data stored within the ClearGov platform? All client data is stored in a single data repository with proper authentication and access control built into the system to ensure that users may only access the data applicable to their organization.
Is the ClearGov platform SOC 2 compliant?
Our hosting provider, AWS, is fully compliant with SOC 2 requirements, and ClearGov can provide a copy of the most recent AWS SOC 2 compliance/audit report upon request.
How often is the ClearGov platform reviewed for adherence to security standards?
ClearGov performs quarterly security reviews to ensure that processes are being followed and standards are being met.
How frequently is the ClearGov platform monitored?
The ClearGov platform is monitored continuously - 24 x 7 - for performance, security and auditing.
Service Level FAQs
What level of service availability does ClearGov support? All ClearGov solutions are available on a 24/7 basis, and ClearGov is committed to 99.99% uptime. Given that we are a cloud-based solution product patches and upgrades are completed in real-time, without impact to system performance. On occasion, as necessary, larger upgrades that may require planned system downtime are announced in advance and completed over the weekend and/or after working hours.
What is your standard practice for security patch management? ClearGov conducts ongoing audits of third party packages for vulnerabilities. Patches for critical vulnerabilities are released as soon as possible, otherwise patches are released as part of regular bi-weekly software releases.
How often does ClearGov schedule planned outages for system upgrades? The ClearGov platform and applications are architected so that the system does not require downtime during regular maintenance, product upgrades or emergency patches. On occasion, as necessary, larger upgrades that may require planned system downtime are announced in advance and completed over the weekend and/or after working hours.
ClearGov, Inc. | 855-553-2715 | www.cleargov.com Page 25 of 28 FAQs
General Questions
Q: Do we need to dedicate resources for ClearGov implementation? ● A: Ideally, we would like to have one point person on your end with whom we can coordinate logistics. We generally require no more than a few hours of that person’s time for the entire setup/onboarding process. Typically, that same person is responsible for delivering regular data updates (usually quarterly) , which requires only a few minutes of their time once per quarter. (See Project Management section for more details.)
Q: Does ClearGov provide training?
● A: The ClearGov platform is designed to be simple and intuitive. With that said, ClearGov will provide whatever training you and your team need during the kick-off process. And, the ClearGov team is available for unlimited support and/or training on an ongoing basis. ClearGov also provides video tutorials, online help, and other support materials as well. (See Training and Support section for more details.)
Q: How much effort is required to import our data?
● A: In short, not much. All ClearGov Solutions are designed to be turnkey and ClearGov does all of the heavy lifting for you. See Onboarding section above for more details.
Q: Can ClearGov help us communicate our finances internally? ● A: Absolutely. ClearGov is a powerful tool for not only communicating with residents, but also internal stakeholders. ClearGov can act as a central reporting platform that offers clear and easy-to-understand infographics that can be used for presentations and reports both internally and externally.
Q. Are there any accounting systems that are not compatible with ClearGov? ● A: The short answer is "No" — we work with everybody. We're not actually doing a direct integration with your accounting system; we just need a simple report, and every accounting system we've ever met can easily produce that report. We've worked with enough of them now that we can probably tell you which report to print, and if it's a new one, we'll help you figure out which report is right.
Operational Budgeting Questions
Q: With ClearGov's benchmarking intelligence module, how do we know we are comparing “apples to apples”?
● A: ClearGov consolidates and normalizes the fiscal data for all of the municipalities within your state into a standardized national chart of accounts in order to enable a direct apples-to-apples comparison. ClearGov also enables you to select the filter criteria that are most important to the comparison you're trying to make. For example, if you're comparing snow removal costs, you want towns with similar road miles, whereas if you're comparing public safety costs, you'll likely use population and average household income as your filters.
Q: Can I export from ClearGov Operational Budgeting into my ERP system? ● A: Yes, once you’ve created your budget, you can choose any combination of data to export to Excel and then import this directly into your ERP system.
ClearGov, Inc. | 855-553-2715 | www.cleargov.com Page 26 of 28 Digital Budget Book Questions
Q: Since the product is template-driven, won’t every ClearGov Digital Budget Book look the same?
● A: No. While every ClearGov Digital Budget Book starts with the same core template, it’s highly and easily customizable, so the final product will always be different. You can add your own images, chart colors, and endless content to make it your own.
Q: Can you guarantee that we will win a GFOA award?
● A: As we have designed and built the ClearGov Digital Budget Book, we have double-checked the GFOA guidelines every step of the way. We have also actively reviewed the solution with GFOA reviewers and members of the GFOA staff. With that said, we cannot guarantee that you will win an award, in part, because the narrative content is still up to you. In other words, all of the core components are included, but you still need to fill in the blanks in a way that meets with GFOA approval.
Q: I understand the benefits of digital, but I still need to produce a printed version. How will that work?
● A: You’re not alone. Old habits die hard and paper is still a must-have for many local governments. In addition to presenting your budget book online, the ClearGov Digital Budget Book Suite includes functionality that enables users to create a .PDF, which can then be printed to generate a hard-copy of your budget book. Also, the Print-to-PDF functionality enables you to print specific sections of your budget book and/or the entire book.
ClearPlans Questions
Q: What kinds of plans can I create with ClearPlans?
● A: You can create any type of multi-tier (three level) plan with unlimited Focus Areas, Goals and Action Items. The tier categories can be renamed based on whatever terminology you choose.
Q: Do I have to allocate budget categories in order to create a plan? ● A: No. Allocating budget categories to the objectives in your plan is optional.
ClearGov, Inc. | 855-553-2715 | www.cleargov.com Page 27 of 28 “I’ve enjoyed working with ClearGov. I really am
impressed with how the products have been built.
It’s amazing that they know very well what we
need. Not many do.”
Will Fuentes, CPFO, MBA
Finance Director
Campbell, CA
ClearGov, Inc. | 855-553-2715 | www.cleargov.com Page 28 of 28 Service Order
2 Mill & Main; Suite 630; Maynard, MA 01754
Created by Alison Bekolay Order Date Aug 9, 2023
Contact Phone (414) 477-7627
Order valid if signed by Aug 18, 2023 Contact Email [email protected] Customer Information
Customer City of Angels Camp Contact Rebecca Callen Billing Contact Michelle Gonzalez Address 200 Monte Verda St. Ste B Title City Administrator Title Finance Director City, St, Zip Angels Camp, CA 95222 Email [email protected] Email [email protected] Phone (209) 736-2181 PO # (If any)
The Services you will receive and the Fees for those Services are...
Set up Services Tier/Rate Service Fees
ClearGov Setup: Includes activation, onboarding and training for ClearGov solutions Tier 1 ($ 3,600.00) ClearGov Setup: BCM Bundle Discount - Discount for bundled BCM solutions Tier 1 ($ (720.00) Total ClearGov Setup Service Fee - Billed ONE-TIME ($ 2,880.00) Subscription Services Tier Service Fees
ClearGov BCM Operational Budgeting - Civic Edition Tier 1 ($ 9,100.00) ClearGov BCM Digital Budget Book - Civic Edition Tier 1 ($ 5,200.00) ClearGov BCM Bundle Discount: Discount for bundled BCM solutions Tier 1 ($ (2,860.00) Total ClearGov Subscription Service Fee - Billed ANNUALLY IN ADVANCE ($ 11,440.00) ClearGov will provide your Services according to this schedule...
Period Start Date End Date Description
Setup Sep 1, 2023 Sep 1, 2023 ClearGov Setup Services
Pro-Rata Sep 1, 2023 Jun 30, 2024 ClearGov Subscription Services Initial Jul 1, 2024 Jun 30, 2027 ClearGov Subscription Services To be clear, you will be billed as follows...
Billing Date(s) Amount(s) Notes
Aug 4, 2023 ($ 2,880.00) One Time Setup Fee
Aug 4, 2023 ($ 9,533.33) 10-Month Pro-Rata Subscription Fee Jul 1, 2024 ($ 11,440.00) Annual Subscription Fee
Additional subscription years and/or renewals will be billed annually in accordance with pricing and terms set forth herein.
Billing Terms and Conditions
Valid Until Aug 18, 2023 Pricing set forth herein is valid only if ClearGov Service Order is executed on or before this date.
Payment Net 30 All invoices are due Net 30 days from the date of invoice.
Initial Period
Rate Increase 3% per annum During the Initial Service Period, the Annual Subscription Service Fee shall automatically increase by this amount.
Rate Increase 6% per annum After the Initial Service Period, the Annual Subscription Service Fee shall automatically increase by this amount.
General Terms & Conditions
Customer Satisfaction
Guarantee
During the first thirty (30) days of the Service, Customer shall have the option to terminate the Service, by providing written notice. In the event that Customer exercises this customer satisfaction guarantee option, such termination shall become effective immediately and Customer shall be eligible for a full refund of the applicable Service Fees.
Statement of Work
ClearGov and Customer mutually agree to the ClearGov Service activation and onboarding process set forth in the attached Statement of Work. Please note that ClearGov will not activate and/or implement services for any Customer with outstanding balance past due over 90 days for any previous subscription services.
Taxes
The Service Fees and Billing amounts set forth above in this ClearGov Service Order DO NOT include applicable taxes. In accordance with the laws of the applicable state, in the event that sales, use or other taxes apply to this transaction, ClearGov shall include such taxes on applicable invoices and Customer is solely responsible for such taxes, unless documentation is provided to ClearGov demonstrating Customer's exemption from such taxes.
Term & Termination
Subject to the termination rights and obligations set forth in the ClearGov BCM Service Agreement, this ClearGov Service Order commences upon the Order Date set forth herein and shall continue until the completion of the Service Period(s) for the Service(s) set forth herein. Each Service shall commence upon the Start Date set forth herein and shall continue until the completion of the applicable Service Period. To be clear, Customer shall have the option to Terminate this Service Order on an annual basis by providing notice at least sixty (60) days prior to the end of the then current Annual Term.
Auto-Renewal
After the Initial Period, the Service Period for any ClearGov Annual Subscription Services shall automatically renew for successive annual periods (each an "Annual Term”), unless either Party provides written notice of its desire not to renew at least sixty (60) days prior to the end of the then current Annual Term.
Cancellation Option
This ClearGov Service Order is subject to the approval of the City of Angels Council (the "Board") as set forth herein. In the event that the Board does not approve this Service Order at its August 2023 meeting, Customer shall have the option to terminate this Service Order immediately by providing written notice. In the event that Customer exercises this option, Customer shall have no payment obligation under this Service Order.
Agreement
This ClearGov Service Order shall become binding upon execution by both Parties. The signature herein affirms your commitment to pay for the Service(s) ordered in accordance with the terms set forth in this ClearGov Service Order and also acknowledges that you have read and agree to the terms and conditions set forth in the ClearGov BCM Service Agreement found at the following URL: http://www.ClearGov.com/terms-and-conditions. This Service Order incorporates by reference the terms of such ClearGov BCM Service Agreement. In event of any conflict between the terms set forth in this ClearGov Service Order and any terms or conditions set forth in the ClearGov BCM Service Agreement, the terms of this ClearGov Service Order shall prevail.
Customer ClearGov, Inc.
Signature Signature
Name Rebecca Callen Name Bryan A. Burdick
Title City Administrator Title President
Please e-mail signed Service Order to [email protected] or Fax to (774) 759-3045 Customer Upgrades (ClearGov internal use only)
This Service Order is a Customer
Upgrade No If Yes: Original Service Order Date
Statement of Work
This Statement of Work outlines the roles and responsibilities by both ClearGov and Customer required for the activation and onboarding of the ClearGov Service. ClearGov will begin this onboarding process upon execution of this Service Order. All onboarding services and communications will be provided through remote methods - email, phone, and web conferencing.
ClearGov Responsibilities
- ClearGov will activate ClearGov Service subscription(s) as of the applicable Start Date(s). ClearGov will create the initial Admin User account, and the Customer Admin User will be responsible for creating additional User accounts. - ClearGov will assign an Implementation Manager (IM) responsible for managing the activation and onboarding process. ClearGov IM will coordinate with other ClearGov resources, as necessary.
- ClearGov IM will provide a Kickoff Call scheduling link to the Customer’s Primary Contact. Customer should schedule Kickoff Call within two weeks after the Service Order has been executed.
- If Customer is subscribing to any products that require data onboarding:
- ClearGov IM will provide a Data Discovery Call scheduling link to the Customer’s Primary Contact. Customer should schedule Data Discovery Call based on the availability of Customer’s staff.
- ClearGov will provide Customer with financial data requirements and instructions, based on the ClearGov Service subscription(s). - ClearGov will review financial data files and confirm that data is complete, or request additional information, if necessary. Once complete financial data files have been received, ClearGov will format the data, upload it to the ClearGov platform and complete an initial mapping of the data. - After initial mapping, ClearGov will schedule a Data Review call with a ClearGov Data Onboarding Consultant (DOC), who will present how the data was mapped, ask for feedback, and address open questions. Depending upon Customer feedback and the complexity of data mapping requests, there may be additional follow-up calls or emails required to complete the data onboarding process. - ClearGov will inform Customer of all training, learning, and support options. ClearGov recommends all Users attend ClearGov Academy training sessions and/or read Support Center articles before using the ClearGov Service to ensure a quick ramp and success. As needed, ClearGov will design and deliver customized remote training and configuration workshops for Admins and one for End Users - via video conference - and these sessions will be recorded for future reference.
- ClearGov will make commercially reasonable efforts to complete the onboarding/activation process in a timely fashion, provided Customer submits financial data files and responds to review and approval requests by ClearGov in a similarly timely fashion. Any delay by Customer in meeting these deliverable requirements may result in a delayed data onboarding process. Any such delay shall not affect or change the Service Period(s) as set forth in the applicable Service Order.
Customer Responsibilities
- Customer's Primary Contact will coordinate the necessary personnel to attend the Kickoff and Data Discovery Calls within two weeks after the Service Order has been executed. If Customer needs to change the date/time of either of these calls, the Primary Contact will notify the ClearGov IM at least one business day in advance.
- If Customer is subscribing to any products that require data onboarding:
- Customer will provide a complete set of requested financial data files (revenue, expense, chart of accounts, etc.) to ClearGov in accordance with the requirements provided by ClearGov.
- Customer's Primary Contact will coordinate the necessary personnel to attend the Data Discovery and Data Review calls. It is recommended that all stakeholders with input on how data should be mapped should attend. Based on these calls and any subsequent internal review, Customer shall provide a detailed list of data mapping requirements and requested changes to data mapping drafts in a timely manner, and Customer will approve the final data mapping, once completed to Customer’s satisfaction.
- Customer will complete recommended on-demand training modules in advance of customized training & configuration workshops. - Customer shall be solely responsible for importing and/or inputting applicable text narrative, custom graphics, performance metrics, capital requests, personnel data, and other such information for capital budget, personnel budget, budget books, projects, dashboards, etc.
CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE: August 15, 2023
TO: City Council
FROM: Michelle Gonzalez, Finance Director
RE: APPROVE RESOLUTION 23-67 AUTORIZING THE COUNTY TAX COLLECTOR TO
PLACE ON THE COUNTY TAX BILL DELINQUENT ACCOUNTS FOR WATER AND WASTEWATER PER RESOLUTION NO. 22-31
RECOMMENDATION:
Approve Resolution No. 23-67, to authorize the County Tax Collector to place on the County Tax bill delinquent accounts for water and wastewater.
BACKGROUND:
Resolution No. 22-31 was adopted by the City of Angels Council July 21, 2022. This allowed delinquent accounts of 60 days or more to be placed on the Tax Collector tax roll annually for collection.
DISCUSSION:
Resolution No 22-31 allowed the City to participate in Calaveras County’s Teeter Plan. Under the Teeter method any City of Angels water/wastewater customer who has not paid their bill can be placed on the tax roll and collected through the County Tax Collectors office.
The City has notified the holder of the title to land and tenant of the delinquent account regarding unpaid charges for water and/or wastewater service. They were given options to pay and were offered assistance through ATCCA’s LIHWAP Program, Angels Customer Assistance Program (CAP), or offered a payment plan, if qualified, to bring accounts current. Resolution No. 22-20 was approved in May of 2022 incorporating SB 998 requirement in the City’s Policy for Water service. Notices were sent out at 30 days, 60 days, door hangers (10 days prior to shut off) along with lien notice notifying the title holder of the actions to be taken if the balances were not paid by August 9, 2023.
FINANCIAL IMPACT:
The amounts charged cover actual costs for staff time. Therefore, no financial impacts are anticipated.
ATTACHMENTS:
1. Resolution No. 23-67
2. Exhibit A Parcel with delinquent charges to be added to the 2023/2023 tax roll. 7F
CITY OF ANGELS
CITY COUNCIL
RESOLUTION No. 23-67
AUTORIZING THE COUNTY TAX COLLECTOR TO PLACE ON THE COUNTY TAX BILL DELINQUENT ACCOUNTS (EXHIBIT A) FOR WATER AND/OR WASTEWATER PER RESOLUTION NO. 22-31 WHEREAS, Resolution 22-20 Adopting Discontinuation of Residential Service for Non-Payment (SB998) by which the City of Angels may collect fees for the provision of water and/or wastewater; and
WHEREAS, on July 21, 2022 the City of Angels City Council adopted Resolution 22-31 Delinquent Collections for Water and Wastewater Services and Fees; and WHEREAS, the City of Angels now wishes to request that its delinquent fees be place on the County tax rolls and be collected in the same manner as ad valorem property tax and subject to the same penalty as other charges and taxes billed by the County of Calaveras; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Angels hereby authorizes the County Tax Collector to place on the County tax bill delinquent accounts (Exhibit A) for water and/or wastewater per Resolution No. 22-31.
PASSED AND ADOPTED this 15th day of August 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
__________________________
Jennifer Herndon, Mayor
_______________________
Rose Beristianos, City Clerk
HOME OF THE JUMPING FROG
Exhibit A
Delinquent Water and/or Wastewater Accounts
APN Address Town
Delinquent
Charges
057-021-022-000 200 DOGTOWN RD Angels Camp $3,655.12
057-022-041-000 680 KIRBY ST Angels Camp $114.04
058-010-010-000 250 CLIFTON LN Angels Camp $163.12
058-038-008-000 516 ROCK FORGE LOOP Angels Camp $121.24 058-043-004-000 701 SELKIRK RANCH RD Angels Camp $161.56 058-054-003-000 548 RAGGIO CT Angels Camp $216.16
058-057-005-000 677 SMITH FLAT RD Angels Camp $180.28
058-070-026-000 796 LIVE OAK DR Angels Camp $182.83
058-076-011-000 248 BLAIR MINE RD Angels Camp $170.92
058-086-004-000 556 SPYGLASS CIR Angels Camp $143.02
058-087-014-000 644 EDGEWOOD LOOP Angels Camp $161.56
060-003-019-000 702 ALPINE AV Angels Camp $164.68
060-004-011-000 685 STANISLAUS AVE Angels Camp $174.04
060-007-004-000 984 HILLCREST ST Angels Camp $175.03
060-010-079-000 1275 MARK TWAIN RD Angels Camp $167.80
062-002-093-000 970 BRET HARTE RD Angels Camp $188.08
062-003-030-000 1222 SUMMIT RD Angels Camp $345.95
062-004-066-000 1259 S MAIN ST Angels Camp $215.82
062-004-071-000 1227 S MAIN ST Angels Camp $1,769.21
062-011-042-000 1548 PARK AVE Angels Camp $255.95
062-013-044-000 1488 S MAIN ST Angels Camp $507.81
062-018-011-000 1140 SUZANNE DR Angels Camp $256.72
CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE: August 15, 2023
TO: City Council
FROM: Michelle Gonzalez, Finance Director
RE: ADOPTION OF RESOLUTION NO. 23-66 REVISED MASTER FEE SCHEDULE FOR FISCAL YEAR 2023/24
RECOMMENDATION:
Adopt Resolution No. 23-66, establishing new Fee Schedule for the Fiscal Year 2023-24.
BACKGROUND:
The City’s Fee Schedule is updated annually based on the Cost of Living Adjustment (COLA). Time was taken this year to update the presentation and simplify the fee schedule by combining similar fees. The project began with finance and building and planning working together to utilize data from surrounding cities and counties fee schedules to ensure our fees were within reason. Staff consulted department heads to update and revise the fee schedule along with the City Planner, City Building Inspector, and City Code Enforcement.
DISCUSSION:
The City has made the following revisions to the Fee Schedule for FY 2023/24:
Building Fees
Description Prior Fee New Fee
Red Tag Violations $0.00 Double the Calculated Building Permit Fee for Project
Re-roof Commercial $0.00 $500.00
Swimming Pools* Fees are subject to
increase based on additional options of the
project
Residential – Pool Only $62.53 Based on valuation per
Building Code X 1.00 %
$600.00 Flat Rate
Residential – Pool & Spa $62.53 Based on valuation per
Building Code X 1.00 %
$775.00 Flat Rate
Commercial – Pool Only $102.34 Based on valuation per
Building Code X 1.00 %
$815.00 Flat Rate
7G
CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
Plan Check Fees
Previously
PLAN CHECK
Building Permit 65% of Building Permit Fee
Additional Plan Check $90.97
Fire Dpt. Plan Check Fee $113.70
Planning Department Plan Check Fee $113.70
Revised
Standard
Plan check of building or structure reviewed by staff within the established standard turnaround �me.
65% of Building Permit fee per
plan check, but not less than
$118.00
Addi�onal Plan Check
Addi�onal plan check of building or structure reviewed by staff within the established standard turnaround �me.
$95.00
Combina�on Plan Check
Plan check fee for building requiring review from more than one department staff person. (Fire Dept., Planning Dept., and Building Dept.).
65% of Building Permit fee
charge per department, but not
less than $118.00 per
department
Express
Plan check of building or structure reviewed by staff in half the �me of standard service – cu�ng the plan check
turnaround �me by 50%.
2x the Standard Plan Check fee
Plan Rechecking 50% of the Building Permit fee
Building Inspector $95.00/Hour
Building Official $168.00/Hour
CASp – Cer�fied Access Specialist $142.00/Hour
City Engineer – Private Proper�es $200.00/Hour
City Surveyor $100.00/Hour
Building Technician $50.00/Hour
City Clerk $50.00/Hour
*Includes building code charge plus cost of one inspec�on ** Standard service is 6 weeks/Express service less than 3 weeks
CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
Planning Fees
New Addition
City Planner $85.00/Hour
City Planner Technician $50.00/Hour
Roads and Engineering Fees
No change other than formatting
Administration Fees
U�ca Park Rentals
Kitchen (basic) $221.21/$442.43 Deposit $250.00/$250.00 Deposit*
Commercial Kitchen (fully equipped) No Fee Set $500.00/$500.00 Deposit*
Covered area only with sea�ng $55.30 $75.00/$75.00
Deposit*
*Deposit returned
upon acceptable
inspec�on
Special Event Permit (less than 99 participants) No Fee Set $100.00 Special Event Permit (100 or more participants) No Fee Set $500.00 Copies – All Departments
Black & White 8.5 x 11 $0.50 Per Page
Black & White 11 x 17 $1.00 Per Page
Color up to 11 x 17 $1.00 Per Page
Black & White/Color up to 24 x 36 $2.00 Per Page
City Atorney No Fee Set $150.00/Hour
Code Compliance Officer II No Fee Set $116.00
Code Compliance Officer No Fee Set $105.00
Special Event Permits
Applications submitted less than 30 days prior to event/parade may be denied and will incur a fee of $250 to expedite the permit. A completed Special Event Permit, Certificate of General Liability Insurance must be received to process the permit.
Park rental fees were set with a comparison of Murphys Community Park and other California cities.
Fire Fees
New Addition
Fire Marshall/Assistant Fire Chief $75.00/Hour
CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
Police Fees
These fees were combined into one.
CCW Permit Original (includes $93 DOJ Fee) $208.00
CCW Permit Renewal (includes $52 DOJ Fee) $81.00
New Addition
Police Chief $95.00/Hour
Public Works Fees
These fees are now actual cost
Backflow inspec�on $38.71 $50.00
Grease Trap Inspec�on (includes reinspec�on) No Fee Set $50.00 Banner Installa�on Fee $525.38 $550.00
New Additions
A�er Hour Services (minimum one (1) hour) $75.00/Hour
Public Works Superintendent $85.00/Hour
Public Works $50.00/Hour
FINANCIAL IMPACT:
The amounts charged cover actual costs for staff time. Therefore, no financial impacts are anticipated.
ATTACHMENTS:
1. Resolution No. 23-66
2. Exhibit A Revised Fee Schedule Fiscal Year 2023-24
3. Park Rate Comparison
CITY OF ANGELS
CITY COUNCIL
RESOLUTION No. 23-66
ADPOTING A REVISED MASTER FEE SCHEDULE FOR FISCAL YEAR 2023/24 WHEREAS, the City of Angels processes various permits, applications, licenses, approvals, and procedural processes; and
WHEREAS, on August 21, 2012 the City of Angels City Council adopted a Master Fee Schedule Resolution No. 12-13; and
WHEREAS, on June 18, 2019 the City of Angels City Council adopted a Revised Master Fee Schedule Resolution No. 19-16; and
WHEREAS, it was recommended that the Master Fee Schedule be reviewed annually to amend as required when fees are changed or corrections and/or clarifications need to be made to the Schedule; and
WHEREAS, the Master Fee Schedule with several recommended modifications is attached as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Angels hereby adopts the Master Fee Schedule, Attachment A.
PASSED AND ADOPTED this 15th day of August 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
__________________________
Jennifer Herndon, Mayor
_______________________
Rose Beristianos, City Clerk
HOME OF THE JUMPING FROG
City Hall
200 Monte Verda Ste B
Angels Camp, CA 95222
(209) 736-2181
Building Permit & Plan Check Fees
Fee Changes Effec�ve 09/01/2023
Building fees are set in accordance with standards established pursuant to the California Building Code except for some fees which include an inspec�on charge. All fees shall be adjusted annually on July 1st of each year commencing in accordance with the federally designated Cost of Living Adjustment (COLA). All costs exclude legal fees which may be charged at cost by the City when necessary.
Descrip�on Fee
Building Permit Fees (by valua�ons) Based on valua�on per Building Code x 1.00%
Inspec�on $56.00
Re-inspec�on $52.00
Red Tag Viola�ons Double the calculated building
permit fee for project
DEMOLITION MOVING
Demolition permit $142.00
House moving permit $59.00
ENERGY CAL-GREEN
Energy plan check - Residential $52.00
Energy plan check - Commercial $104.00
Cal Green plan check – Residential $52.00
Cal Green plan check - Commercial $104.00
ELECTRICAL
ESS Controllers Services up to 200 AMP each $36.00
ESS Controllers Services over 200 AMP each $56.00
Temporary power $56.00
Misc. electrical permit $24.00
Subpanel $12.00
Residential roof mounted solar up to 15 kW (photovoltaic) $450.00 Residential roof mounted solar above 15 kW (photovoltaic) $450.00 + $15/kw above 15 kw Residential roof mounted solar up to 10 kW (photovoltaic) $450.00 Residential roof mounted solar above 10 kW (photovoltaic) $450.00 + $15/kw above 10 kw HVAC
HVAC change-out $296.00
ROOFING
Re-roof $250.00
Re-roof Commercial $500.00
Exhibit A
City Hall
200 Monte Verda Ste B
Angels Camp, CA 95222
(209) 736-2181
Descrip�on Fee
PLUMBING
Utility application fee $30.00
Gas line system $85.00
Misc. plumbing permit $11.00
Fire sprinklers $250.00
Water heater $155.00
Swimming Pools* Fees are subject to increase based on additional options of the project Residential – Pool Only $600.00
Residential – Pool & Spa $775.00
Commercial – Pool Only $815.00
Sewer deposit $150.00
Water deposit $100.00
Plan Check Fees *
Standard
Plan check of building or structure reviewed by staff within the established standard turnaround �me.
65% of Building Permit fee per plan
check, but not less than $118.00
Addi�onal Plan Check
Addi�onal plan check of building or structure reviewed by staff within the established standard turnaround �me.
$95.00
Combina�on Plan Check
Plan check fee for building requiring review from more than one department staff person. (Fire Dept., Planning Dept., and Building Dept.).
65% of Building Permit fee charge
per department, but not less than
$118.00 per department
Express
Plan check of building or structure reviewed by staff in half the �me of standard service** – cu�ng the plan check turnaround �me by 50%.
2x the Standard Plan Check fee
Plan Rechecking 50% of the Building Permit fee
Building Inspector $95.00/Hour
Building Official $168.00/Hour
CASp – Cer�fied Access Specialist $142.00/Hour
City Engineer – Private Proper�es $200.00/Hour
City Surveyor $100.00/Hour
Building Technician $50.00/Hour
City Clerk $50.00/Hour
*Includes building code charge plus cost of one inspec�on ** Standard service is 6 weeks/Express service less than 3 weeks Notes: Any revision cost will be hourly
City Hall
200 Monte Verda Ste B
Angels Camp, CA 95222
(209) 736-2181
Planning Fees
Fee Changes Effec�ve 09/01/2023
Descrip�on Fee
En�tlement Non-refundable Ini�al Deposit
Administrative Permits
Site Plan, Conditional Use Permit
Valuation less than or equal to $10,000 $332.00
Valuation more than $10,000 $1,106.00
Appeal to City Council $692.00
Appeal to Planning Commission of Staff decision $259.00 Conditional Use Permit
Existing building, CEQA Exempt (valuation under $250,000) $2,247.00 New building, CEQA Exempt $9,566.00
New Building, Subject to CEQA $15,329.00
Development Agreement
CEQA Exempt $5,071.00
Subject to CEQA $10,834.00
Affordable Housing Covenants $3,458.00
Environmental Impact Report Actual Cost + 10% of Consultant Contract Admin.
Sales Stand Permit – Initial Review (Fireworks, Agricultural goods)
$115.00
Sales Stand Renewal Permit $58.00
General Plan Amendment
CEQA Exempt $2,037.00
Subject to CEQA $8,010.00
Historical Commercial
Finding of Architectural Conformity
$488.00
Home Occupation Permit $173.00
Project Implementation (Planning) Deposit $1,959.00
Construction Monitoring
Mitigation Monitoring
Fee re-evaluation/review
Reimbursement agreements
Initial Study/Negative Declaration Mitigated Negative
Declaration
$5,763.00
City Hall
200 Monte Verda Ste B
Angels Camp, CA 95222
(209) 736-2181
Descrip�on Fee
Maps
Tentative & final boundary line/lot line adjustment merger $1,775.00 Tentative parcel map CEQA Exempt $2,881.00
Tentative parcel map Subject to CEQA $8,644.00
Tentative subdivision map CEQA Exempt $4,610.00
Tentative subdivision map Subject to CEQA $7,833.00
Tentative parcel/subdivision map extension $922.00
Parcel map revision CEQA Exempt $1,441.00
Parcel map revision Subject to CEQA TBD
Subdivision map revision CEQA Exempt $4,034.00
Subdivision map revision Subject to CEQA TBD
Final Parcel Map $4,034.00
Final Subdivision Map $5,763.00
Certificate of Compliance (map) $576.00
Pre-Application Review
Without advisory opinion from Planning Commission $1,729.00 With advisory opinion from Planning Commission $2,305.00 Rezone
CEQA Exempt $3,947.00
Subject to CEQA $9,710.00
Open Space, Public, Historical Commercial $1,000.00
Sign Permit
Outside Historical District $173.00
Inside Historical District $288.00
Site Plan Review
Existing Building, Exempt from CEQA (valuation under $250,000) $2,075.00 New building, Exempt from CEQA $10,200.00
Subject to CEQA $15,962.00
Specific Plan
CEQA Exempt $4,985.00
Subject to CEQA $10,747.00
Variance
CEQA Exempt $2,939.00
Subject to CEQA $8,702.00
Zoning Compliance Review Building Permit $196.00
Address Changes $500.00
City Planner $85.00/Hour
City Planner Technician $50.00/Hour
City Hall
200 Monte Verda Ste B
Angels Camp, CA 95222
(209) 736-2181
Ini�al Study/Mi�gated Nega�ve Declara�on (Excludes Environmental Impact Report cost) All items that are not CEQA exempt (i.e., subject to CEQA) include the addi�on of a $5,763.00 deposit for preparing an ini�al study/mi�gated nega�ve declara�on. The deposit excludes costs of preparing technical studies which will be at actual cost (e.g., traffic study, cultural resources survey, air quality study).
En�tlements subject to CEQA require a recording fee for the No�ce of Determina�on including County Admin Fee + Current CDFW Environmental Document Filing Fee htps://www.wildlife.ca.gov/conserva�on/ceqa/fees CDFW CEQA Document Filing Fees Effec�ve January 1, 2023 (Es�mated) Type of Environmental Document Fee 2024
Nega�ve Declara�on (ND) $2,764.00
Mi�gated Nega�ve Declara�on (MND)
Environmental Impact Report (EIR) $3,839.00
County Clerk Processing Fee $50.00
Ini�al deposits are non-refundable except as otherwise provided herein.
Invoices for charges for work performed in excess of the ini�al deposit will be sent to the applicant once deposited funds reach 20% of the ini�al deposit. Invoices will be based on the atached Rate Sheet which is subject to change.
Refunds on deposits for work performed in excess of the ini�al deposit will be made to the applicant upon project comple�on for remaining deposits totaling more than $200. Deposits of $200 or less will be retained to cover the costs of project accoun�ng and closing the project file.
Ini�al deposits are refundable only if authorized by the Department Head, or designee, upon writen request filed by the applicant to withdraw the permit applica�on. Deposits will be refunded minus all costs expended as of the date of permit applica�on withdrawal and minus a $200 processing fee.
Legal Fees - All costs exclude legal fees which may be charged at cost by the City when necessary.
Includes $50 cost for filing a No�ce of Exemp�on.
Excludes environmental review costs.
City Hall
200 Monte Verda Ste B
Angels Camp, CA 95222
(209) 736-2181
Roads and Engineering Fees
Fee Changes Effec�ve 09/01/2023
Descrip�on Fee
Road Fees
Encroachment Permit
Residen�al $317.00
Commercial, Industrial, Subdivisions $317.00 + Engineering Plan Check/Inspection Fee
Annual $576.00
Abandonment – Acceptance of Easement $1,153.00
Abandonment – Acceptance of Street ROW $1,729.00
Street Improvement Waiver $2,305.00
Engineering, all fees will be paid on a time & materials basis Actual cost + 5% admin Deposit: 50% of estimated cost
Engineering Plan Check and Inspec�on Fees
Total Es�mated Cost of
Improvements
Existing Fee Plan Check
Deposit
Inspection
Deposit
Total
Less than $10,000 No Change $400.00 $800.00 $1,200.00
$10,000 - $49,999 No Change $1,400.00 $3,000.00 $4,400.00 $50,000 - $99,999 No Change $2,800.00 $5,600.00 $8,400.00 $100,000 - $399,999 No Change 2%* 4%* 6%*
$400,000 and over No Change 1.75%* 3.75%* 5.5%*
* Percentage of approved engineer’s estimate of improvement costs Impact Mi�ga�on, In-Lieu and Connec�on Fees
Parking In-lieu Fee $4,056.00
Fire Impact Mitigation Fee (Resolutions 16-22, 16-23 and 16-24) Single-family $599.00
Multi-family $240.00
Mobile home $240.00
Habitat 4 Humanity SFR-Detached/Attached/MFR $0.00
Commercial (per acre) $2,225.00
Industrial (per acre) $2,225.00
Park Impact Mitigation Fee (Resolutions 16-22, 16-23 and 16-24) Park Land In-Lieu Fee Subdivision
Single-Family $1,088.00
Multi-family $866.00
Mobile home $799.00
Habitat 4 Humanity SFR-Detached/Attached/MFR $0.00
Park Land Impact Fee No Subdivision
Single-Family $709.00
Multi-Family $564.00
Mobile home $521.00
City Hall
200 Monte Verda Ste B
Angels Camp, CA 95222
(209) 736-2181
Work Force Housing $0.00
Park Improvement Impact Fee
Single-Family $638.00
Multi-Family $507.00
Mobile home $468.00
Habitat 4 Humanity SFR-Detached/Attached/MFR $0.00
Police Impact Mitigation Fee (Resolutions 16-22, 16-23 and 16-24) Single-Family $413.00
Multi-Family $493.00
Mobile home $434.00
Habitat 4 Humanity SFR-Detached/Attached/MFR $413.00
Commercial (per acre) $3,973.00
Industrial (per acre) $799.00
Park Rental Fees See Administration Fees
Traffic Impact Mitigation Fee (Resolution 16-25, 2019-17) Single-family $11,122.00
Multi-family $7,158.00
Mobile-home $6,497.00
Habitat 4 Humanity SFR-Detached/Attached/MFR $0.00
Extremely low single-family/mobile home $4,440.00
Very low single-family/mobile home $5,550.00
Low single-family/mobile home $6,666.00
Extremely low multi-family $2,847.00
Very low multi-family $3,572.00
Low multi-family $4,286.00
Commercial/industrial - Varies - See Resolution 16-25 Impact Fee Study Cost per Pk Hr VMT = $2,100.00
Angel Oaks - Per Stipulated Judgement 21804: 10/30/1996 $0.00 Sewer (Resolution 6-22, 2019-16)
Deposit – Sewer Service $0.00
Sewer buy-in Angel Oaks $0.00
Sewer Capital Angel Oaks $150.00
Sewer Impact Fee-Residential $460.00
Sewer Impact Fee Multi-Family Residential work-force housing:
extremely low, low, very low, moderate
$6,958/unit
Habitat MFR $6,958/unit
Sewer Impact Fee Single Family Residential (detached) work-force housing: extremely low, low, very low, moderate
$6,958.00
City Hall
200 Monte Verda Ste B
Angels Camp, CA 95222
(209) 736-2181
Habitat SFR Detached and Attached per unit $8697/unit
Sewer Impact Fee – Commercial Varies – See Resolution 6-22 Water
Deposit – Water Service $100.00
Water Capital Angels Oaks Impact Fee $2,000.00
Water Meter Impact Fee
5/8”meter $8,782.00
3/4” meter $9,880.00
1” meter $10,977.00
1.5”meter $13,172.00
2” meter $15,369.00
3” meter $17,564.00
4” meter $21,956.00
5” meter $32,933.00
Work-force Housing: Extremely Low, Very low, and Low income housing
$0.00
Work-Force Housing: Moderate income housing $4,391.00
Habitat SFR Detached, SFR Attached, MFR $0.00
Long-Range Planning Fee (Resolution 2006-35)
Single-family $597.27
Two-family $597.27
Multi-family $502.69
Accessory dwelling $250.83
Mobile home $250.83
Commercial Uses $0.26
School Impact Mitigation Fees
Residential $3.48
Commercial $0.56
Water and Sewer deposits shall be returned upon establishing good credit within 13 months.
Affordable Housing fee reduc�ons for water or sewer are subject to receipt of local, state or federal funding through grants or related outside funding sources. Fee reduc�ons for affordable housing are subject to recording covenants restric�ng sale/rentals to affordable housing rates.
Fees are collected by the City on behalf of individual school districts. Fees are established and may be changed by local school districts at any �me without amendment to the City’s Master Fee Schedule. Fees are included here for informa�on only. Mark Twain Union Elementary School District (District) and Bret Harte Union High School District share developer fees. Residen�al fees are based on $3.48 per square foot. The District retains 60% of Level 1 fees collected ($2.09) and the remainder ($1.39) is retained by Bret Harte Union High School District.
Commercial fees are based on $0.56 per square foot. The District retains 60% of commercial fees collected ($0.34) and the remainder ($0.22) is retained by Bret Harte Union High School District.
City Hall
200 Monte Verda Ste B
Angels Camp, CA 95222
(209) 736-2181
Administra�on Fees
Fee Changes Effec�ve 09/01/2023
Descrip�on Fee
Business License (Resolu�ons 91-41, 19-15)
New Business License – General $98.00
New Business License – Contractor $110.00
New Business License – Store Front $133.00
New Business License – Locksmith $115.00
New Business License – Second Hand Dealer/Pawn Broker $150.00 Business License Renewal $75.00
Business License Renewal + Annual Fire Code Inspec�on $150.00 Veteran-owned business $0.00
U�lity Account Processing Fee (Resolu�on 2005-04) $30.00 Returned Check Fee $40.00
U�ca Park Rentals
Kitchen (basic) $250.00/$250.00 Deposit*
Commercial Kitchen (fully equipped) $500.00/$500.00 Deposit* Covered area only with sea�ng $75.00/$75.00 Deposit*
*Deposit returned upon acceptable
inspec�on
Special Event Permit (less than 99 participants) $100.00 Special Event Permit (100 or more participants) $500.00 Copies – All Departments
Black & White 8.5 x 11 $0.50 Per Page
Black & White 11 x 17 $1.00 Per Page
Color up to 11 x 17 $1.00 Per Page
Black & White/Color up to 24 x 36 $2.00 Per Page
City Atorney $150.00/Hour
Code Compliance Officer II $116.00
Code Compliance Officer $105.00
Business License: If two or more categories apply, the applicant will pay the higher of the applicable license fees.
Special Event Permits
Applica�ons submited less than 30 days prior to event/parade may be denied and will incur a fee of $250 to expedite the permit. A completed Special Event Permit, Cer�ficate of General Liability Insurance must be received to process the permit.
Special Event Permits are required for any ac�vity within City limits. Ac�vi�es that require Special Event Permits include but are not limited to: Bands or Disk Jockeys; use of PA systems/amplified music; large tents (20’ x 20’ and larger); outside catering and/or food trucks; events involving the sale of food or goods; races or organized compe��ons; any event where �ckets are sold; weddings.
City Hall
200 Monte Verda Ste B
Angels Camp, CA 95222
(209) 736-2181
Fire Fees
Fee Changes Effec�ve 09/01/2023
Descrip�on Fee
Fire Permits $81.00
Copy of Fire Report $17.00
Fire Inspection $150.00
Alarm/sprinkler plan checks (current per hour, fixed fee) $250.00 Fire Hydrant Flow Calculation Actual Cost + 5% Admin Fee Fire Suppression system plan check and 1 inspection $250.00 Additional inspections Actual cost + 5% Admin Fee
Fire Marshall/Assistant Fire Chief $75.00/Hour
City Hall
200 Monte Verda Ste B
Angels Camp, CA 95222
(209) 736-2181
Police Fees
Fee Changes Effec�ve 09/01/2023
A Condi�onal use permit may be required for an ABC License – See Planning Fees Descrip�on Fee
ABC Leter $12.00
CCW Permit Original (includes $93 DOJ Fee) $208.00
CCW Permit Renewal (includes $52 DOJ Fee) $81.00
CCW Amendment $12.00
Cita�on Clearance (Other Agency) $12.00
Clearance Leter $12.00
Copy of Lost Cita�on $2.00
Copy of Report $17.00
Evidence Audio Recording $23.00
Evidence Photographs $6.00
Evidence Video Recording $23.00
Immigra�on Leter $12.00
Repossession Fee $17.00
Vehicle Release (Non-Criminal) $12.00
Vehicle Release Impound/Storage $180.00
VIN Verifica�on $12.00
Police Chief $95.00/Hour
City Hall
200 Monte Verda Ste B
Angels Camp, CA 95222
(209) 736-2181
Public Works Fees
Fee Changes Effec�ve 09/01/2023
Descrip�on Fee
Backflow inspec�on $50.00
New Meter Installa�on Fee
5/8” $123.00
3/4” $167.00
1” $228.00
1.5” $606.00
2” $837.00
Grease Trap Inspec�on (includes reinspec�on) $50.00
Sewer Tie-In Inspection $33.00
Non-Payment Shut Off/Turn on Fee $44.00
Landscape Meter Seasonal Shut Off/Turn On $44.00
Late Fee $17.00
Door tag Fee $12.00
Banner Installa�on Fee $550.00
A�er Hour Services (minimum one (1) hour) $75.00/Hour
Public Works Superintendent $85.00/Hour
Public Works $50.00/Hour
Park Comparison
City of Angels
Rental Areas:
Murphys Community Park
Helen’s Hut Picnic Area (4 tables) - $50.00
Wishing Well Picnic & BBQ Area (8 tables) - $85.00
Helen’s Hut Enclosed building with Refrigerator, freezer, stove and microwave - $150.00 Gazebo & BBQ (8 tables) - $450.00
Entire Park (excluding Helen’s Hut) - $600.00
Entire Park (including Helen’s Hut) - $750.00
City of Davis
Facility Rental Fees – Deposit of $215.00 $35 - $110 per hour depending on facility.
Sunnyvale Community Center
Deposit $500.00
Park Picnic Area - $98.00 for up to 65 people
City of Tracy
Park Picnic Rentals – Deposit and fee per person
1-50 ppl - $28/hr (8 hour day $224) Deposit $124
51-100 ppl $41/hr (8 hour day $328) Deposit $246
101+ ppl $54/hr (8 hour day $432) $369 - $615 based on people Private Commercial Kitchen
Includes Refrigerator, Freezer, stove, microwave, ice maker, meat slicer, commercial bowls and utensils.
Prince ranges from $500 - $750 depending on how many hours.
CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE: August 15, 2023
TO: City Council
FROM: Rose Beristianos, City Clerk
RE: APPROVE THE UPDATED AGREEMENT FOR SALE AND DELIEVERY OF WATER BETWEEN
THE UTICA WATER AND POWER AUTHORITY AND THE CITY OF ANGELS CAMP RECOMMENDATION:
Approve the updated agreement as it was at the request of the City of Angels to include the changes BACKGROUND:
The original contract was approved on July 19, 2022, however, it was recently discovered that UWPA was selling untreated, non-potable water for irrigation directly to customers in the City’s service area with out any notification to City Hall which could have lead to possible contamination of our water system due to backflow devices not being installed. Below is the language that the City Administrator requested.
5. UWPA sale of Irrigation Water in COA’s Service Area: UWPA sells untread, non-potable water for irrigation use directly to customers in COA’s service area where COA is unable to provide service to those customers. UWPA may continue to sell untreated, non-potable water for irrigation use directly to customers in COA’s service area subject to the following conditions:
A. UWPA will pay a fee of 10% of the acre foot charge collected from each customer within the COA service area to COA on an annual basis.
B. UWPA will provide COA with a customer list, including the service location and rate charged for the untreated, non-potable water for irrigation use that is sold directly to customers within COA’s service area, on an annual basis or upon UWPA receiving a request for new service by a customer within COA’s service area. All new service requests UWPA receives from customers within COA’s service area will be submitted to COA for review and approval by the COA City Council before UWPA sells untreated, non-potable water for irrigation use to customers within COA’s service area.
C. In the event COA is able to serve the irrigation customers within its service area that currently receive service from UWPA, UWPA shall no longer provide direct sale of untreated, non-potable water for irrigation use to those customers upon thirty (30) days written notice from COA.
7H
CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DISCUSSION:
The agreement was approved by UWPA on July 25, 2023. The City now need to approve.
FINANCIAL IMPACT:
None
ATTACHMENTS:
Draft Agreement
AGREEMENT FOR SALE AND DELIVERY OF WATER BETWEEN THE
UTICA WATER AND POWER AUTHORITY AND THE CITY OF ANGELS CAMP
BACKGROUND
A. The Utica Water and Power Authority (“UWPA”) is a Joint Powers Authority (JPA) that owns and operates the Utica and Angels hydroelectric projects, conveys untreated water to the City of Angels Camp (“City” or “COA”) and Union Public Utility District (“UPUD”) and), and supplies irrigation water directly to consumers within its service area. COA is an incorporated city that provides treated water to residential and untreated water to agricultural customers in and around the town of Angels Camp. COA and UPUD are the only two JPA member agencies of UWPA.
B. UWPA historically provided water to COA at no cost or a discounted rate for 18 years, between 1996 and 2014. Revenues from Utica’s two hydroelectric powerhouses was used to cover the costs identified in UWPA’s annual budgets, and to pay off the $2.2 million debt taken out to purchase the projects from Pacific Gas and Electric (PG&E) – the loan was paid off in 2016. Between 2014 and 2022, UWPA has received capital funding contributions from both UPUD and Angels Camp during drought years when hydropower revenues were low.
C. Due to costly regulatory compliance requirements, capital improvement projects, reserve contributions, increasing operations and maintenance costs, and to ensure a reliable water supply to JPA members UWPA proposes increasing the rate charged for water supply and delivery. For Fiscal Year 2022-23, the charge for water supply and delivery to COA from UWPA is $490,000 which is based on cash carry from FY 2021-22 generated by substantial Utica surplus power revenues and higher-than-normal water sales, and Utica receiving a Water Year 3 allocation per Attachment A. The water supply and delivery charge is equal to the amount required of Union Public Utility District in a similar agreement, consistent with the member agencies’ co-equal obligations under the Joint Powers Agreement. This includes delivery of up to 3,600-acre feet per year (AFY) for a lump-sum payment in accordance with this agreement.
TERMS OF WATER SUPPLY AND DELIVERY
1. Parties. This Agreement is between the Utica Water and Power Authority (“UWPA”) or “Supplier”), and the City of Angels Camp (“COA” or “Purchaser”). UWPA and COA may be individually referred to as a “Party,” or collectively referred to as the “Parties.”
2. Term. This Agreement shall continue in effect indefinitely until amended or terminated by mutual consent of the parties hereto.
3. UWPA’s Responsibilities
A. Maintenance and Operation: UWPA will continue to maintain and operate its water delivery and hydroelectric powerhouses in a responsible manner, subject to
changes in consumptive water demands, Federal Energy Regulatory Commission (FERC) license conditions and UWPA Board of Directors budget approval. Nothing in this agreement restricts UWPA from upgrading or expanding its facilities.
B. Water Supply: UWPA will supply up to 3,600 acre-feet per year (“AFY”) of untreated, non-potable water that COA will be allowed to divert at its two delivery points, the Water Treatment Plant at the Angels Forebay and the Finnegan Lane Pumping Plant that serves Greenhorn Creek during the fiscal year (July 1 thru June 30 annually). Provided, however nothing in this agreement shall require UWPA to supply and deliver water due to major conveyance system failure, “Act of God,” natural disaster, or other physical or regulatory event that impairs water delivery.
C. Operating Revenue: UWPA will deposit all water payments made pursuant to this Agreement into its operating revenue account.
D. Additional Water: Should COA acquire water in addition to the water described in Section 3.B, UWPA will wheel this additional water to COA, pending approval by the UWPA Board of Directors and providing there is sufficient capacity available in the system and it does not interfere with system maintenance or outages.
1. System Losses: COA acknowledges that approximately 5 percent of the water that enters UWPA’s system is undeliverable due to system conveyance losses from its source to delivery and UWPA will not absorb this loss for COA’s additional water. Accordingly, any water wheeled to COA will be less than the amount of additional water that COA obtains by that amount of water lost to delivery system inefficiencies, approximately 5%.
2. Additional Water Rights and Regulatory Compliance: UWPA is not responsible for any costs associated with obtaining, monitoring, accounting for, or reporting, any additional water rights or points of diversion, or any other costs associated with any additional water that COA acquires, including the maintenance and operation of monitoring devices. UWPA will not assume responsibility for any new points of diversion. UWPA only agrees to wheel additional water within the confinements of UWPA’s delivery system and the points of diversion existing on the system as of the effective date of this Agreement.
E. Emergency Water Supply: UWPA agrees that it will continue, as it has historically, to use the water stored in Hunters Reservoir and Ross Reservoir as an emergency backup supply to COA in the event of an outage of upstream facilities.
4. City of Angels’ Responsibilities
A. Water Payments and Accounting: COA will pay $122,500 to UWPA on the first day of each quarter (July 1, October 1, January 1, and April 1) for a fixed minimum
annual contribution to UWPA in the amount of $490,000. The Parties acknowledge that this payment is required regardless of the amount of water delivered and that there is no minimum water delivery requirement for payment.
B. Water Conservation Measures
1. UWPA’s water delivery restrictions: Water deliveries from UWPA are subject to the water available to UWPA by agreement. UWPA’s water deliveries are subject to the restrictions contained in “Attachment A” of the 1995 “Amended and Restated Agreement” between the Calaveras County Water District (“CCWD”) and the Northern California Power Agency (“NCPA”), which UWPA inherited from CCWD. Attachment A restricts UWPA’s water delivery according to the type of water year, as determined by the Department of Water Resources. There are six water years enumerated in Attachment A, as well as monthly variations. Water Year 1 is a normal to wet year and Water Year 6 is the driest year:
• Water Year 1: Full allocation = 43-50 CFS
• Water Year 2: 10 percent reduction = 38-45 CFS
• Water Year 3: 20 percent reduction = 34-40 CFS
• Water Year 4: 32 percent reduction = 26-36 CFS
• Water Year 5: 42 percent reduction = 24-31 CFS
• Water Year 6: 52 percent reduction = 19-26 CFS
2. COA’s Conservation Measures: COA will adopt a rate structure that incentivizes conservation as well as any other conservation strategies that may be required to comply with all applicable state requirements.
C. FERC License Assistance: The Parties agree that UWPA’s system, based on existing allocation of water availability, satisfies current local consumptive water needs in addition to providing a source of clean, renewable hydroelectric production. If requested, COA agrees to support UWPA’s efforts to secure additional water resources in order to meet future local water needs. And, if requested by UWPA, COA will support UWPA’s relicensing, exemption, decommissioning, or such other proposal(s) as determined by the UWPA Board of Directors to FERC as making the best comprehensive use of UWPA’s water entitlements from the North Fork Stanislaus River watershed.
5. UWPA sale of Irrigation Water in COA’s Service Area: UWPA sells untread, nonpotable water for irrigation use directly to customers in COA’s service area where COA is unable to provide service to those customers. UWPA may continue to sell untreated, nonpotable water for irrigation use directly to customers in COA’s service area subject to the following conditions:
A. UWPA will pay a fee of 10% of the acre foot charge collected from each customer within the COA service area to COA on an annual basis.
B. UWPA will provide COA with a customer list, including the service location and rate charged for the untreated, non-potable water for irrigation use that is sold directly to customers within COA’s service area, on an annual basis or upon UWPA receiving a request for new service by a customer within COA’s service area. All new service requests UWPA receives from customers within COA’s service area will be submitted to COA for review and approval by the COA City Council before UWPA sells untreated, non-potable water for irrigation use to customers within COA’s service area.
C. In the event COA is able to serve the irrigation customers within its service area that currently receive service from UWPA, UWPA shall no longer provide direct sale of untreated, non-potable water for irrigation use to those customers upon thirty (30) days written notice from COA.
6. Entire Agreement: This Agreement constitutes the sole agreement of the Parties with respect to the subject matter. It supersedes any prior written or oral agreements or communications between the Parties. It may not be modified except in writing signed by the Parties. Each Party authorizes its Manager / Administrator to sign this agreement on behalf of their respective agency.
7. No Assignment: Neither Party may assign this Agreement without the other Party’s prior written consent, which may not be unreasonably withheld. A Party entering into contracts with subcontractors is not considered an assignment.
8. Waiver: If either party fails to require the other to perform any term of this Agreement, that failure does not prevent the Party from later enforcing that term. If either party waives the other's breach of a term, that waiver does not constitute a waiver of a later breach of the term.
9. Successors and Representatives: This Agreement binds and inures to the benefit of the Parties and their respective successors and (where permitted) assignees.
10. Severability: If any part of this Agreement is for any reason held to be unenforceable, the rest of it remains fully enforceable.
11. Headings: Headings are for convenience only and do not affect the interpretation of this agreement.
12. Counterparts: This Agreement may be signed in counterparts, each one of which is considered an original, but all of which constitute the same instrument.
For Utica Water and Power Authority
Signature: ____________________________________ Date: ____________________ Joel Metzger, General Manager
For City of Angels Camp
Signature: ____________________________________ Date: ____________________ Rebecca Callen, City Administrator
ATTEST:
PASSED AND ADOPTED by the Board of Directors of Utica Water and Power Authority, this ____day of __________, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________________
UWPA
Clerk of the Board
PASSED AND ADOPTED by the City Council of the City of Angels Camp, this ____day of __________, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________________
COA
City Clerk
CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 DATE: August 9, 2022
TO: City Council
FROM: Rebecca Callen, City Administrator
RE: NEWS AND NOTES FOR THE MONTH OF JULY 2023
RECOMMENDATION
No action is required.
DISCUSSION
This is a look back at the efforts of the City Staff and any notable activities impacting the City and its community.
Administration Update
I attended the Abandoned Vehicle meetings. The renewal of the AVA Fee will be on the June 2024 ballot. There is no increase, just a renewal to fund the countywide AVA program. We had a Department Head meeting to talk about employee morale and what we can do to let our staff know how much they are appreciated. We plan a quarterly breakfast/lunch to recognize staff and unite everyone.
I organized several staff to attend the Wildfire Workshop in Murphys. We have some work to do on our various policies and coordination with the County on the evacuation plans and EOP. We coordinated with our California Rural Water contact on the Energy Efficiency Program and things we can do on our facilities (mainly water/wastewater) to reduce our energy costs.
He also sent much additional information on grant programs we could benefit from for infrastructure repairs and improvements. We held the bid opening of the Roadside Safety Sign project. I talked with Dewberry about grant programs and assistance that they could provide.
I sat on the review panel for the Planning Services proposals. I attended the CVB Board meeting and discussed new marketing concepts they are looking into. We met with the Fire Staff and our Architect to discuss the firehouse project. I sat on the interview panel for the Audit Firm proposal. I attended the CCOG fleet planner for EV options. They sent several forms to gather information from the City to help align grant funding with the City's fleet and EV infrastructure needs. Met with Coneth to go over the project plan for RingCentral. I had a conference call with USDA to discuss Critical Infrastructure funding. This would be to address facility replacements. I met with the HHSA Director to discuss coordination and partnerships to work more effectively. I met with the GHC LLD lead. They are undergoing some reorganizations and wanted to keep the City apprised. I attended the Calaveras Conserves meeting. While there is no drought, all water agencies are still required to reduce water use per State initiatives. In addition, the group would like to use the platform to align customer communications regarding rate studies (why, how, what), emergency information, water education, etc. Instead of having 10A
CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 multiple narratives, have a collective one when it makes sense. We had a final job walk with the Conservation Crew. Cleanup is done. I attended a Caltrans D10 & CCOG Partnership meeting. From this, we will have a safety investigation on the downtown sidewalks and lighting.
Fire Update
Nothing to report
Police Update
531 Calls for service and officer-initiated activities Arrest Breakdown:
• 5 Misd arrests for 12500 (Unlicensed Driver)
• 2 Misd arrests for 14601.2 (Suspended Driver)
• 2 Misd arrests for 23152 (DUI)
• 1 Felony arrest for 273a(a)PC and 23152 (Juvenile Abuse / DUI) • 4 Misd warrants
• 1 Misd arrest for 242 (Battery)
• Cal OES PIO training • DOJ RIPA meeting • RIMS admin training • New patrol car P9 Code 3 Equipment Install • Springbrook training to enter receipts • CIBRS training • DMV appointments – trailer registration, etc. • Dumpster delivered. Worked to clean up PD and property room • Chief Attended Leadership Calaveras • Chief met with Mark Twain Elementary Superintendent • Records: 18 background check requests processed, 16 report requests processed, 6 paid parking citations, 2 290 registrants registered (annual registration), 8 new/renew CCWs processed • Monthly reports to DOJ: UCR, MACR, Hate, ARRC • 57 people helped in front lobby.
Engineering Update
Helped to respond to RFP questions from respondents. Worked with staff to review the responses for the Roadside Sign Safety Project. Worked with staff on the legacy road outreach strategy and potential solutions for mitigation.
Continued the engineering reviews on Habitat for Humanity and MACT and other projects submitted.
Public Works Update
Water Distribution System Operations: Monthly meter reading, 47 meter rereads, 27 shut-off notices, two water shut-offs, two water service repairs, downsized 4 City water meters, and did the quarterly pressure-reducing valve inspections. Sewer Collection System Operations: Sewer line preventative maintenance on Finnegan Lane, pumped out the inverted siphon on Finnegan Lane twice, Cleaned and did pump maintenance on all sewer lift stations, and completed quarterly grease trap inspections. Parks and Roads: Repainted parking crosses on Hwy. 49 in the downtown area, reinstalled the Welcome to Angels Camp sign on Hwy. 49 south of town, reinstalled stop sign on Depot Rd., reinstalled two traffic signs on Vallecito Rd., reinstalled a 25 MPH sign on Stockton Rd., Changed the banner downtown, took flags down, removed a hazard tree on Bush
CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Street, mowed the Tryon and Gateway parks, mowed the Old School House, brushed driveway at City Hall, watered trees at Utica Park with the use of the jetter, worked with contractor on tree trimming in Utica Park (per arborist report). Other:
Cleaned up homeless camp at old City Hall, had a fence installed at old City Hall. Staff responded to 15 service requests, 12 USA digs, and ten work orders.
Water/Wastewater Update
Water Treatment: Daily operation and maintenance continue as usual. Staff repaired the cathodic protection system on the Clearwell, replaced one of the chlorine system pumps, drained, cleaned, and inspected the sedimentation basin, completed the quarterly maintenance on the flocculation system, repaired a leak in the domestic water system, and brushed around the facility. Wastewater Treatment: Daily operation and maintenance continue as usual. Staff worked with Energy Systems to repair the automatic transfer switch on the U.V. generator, drained and cleaned the intermediate basin, and repaired the overhead crane for the U.V. system. Staff continues working on bio-solids drying operations. Spray Fields: Staff continues to operate the Spray Fields at full capacity.
We are on track to hit the bottom pool by the October 1st deadline. Other: All monthly and quarterly reports are completed.
Building Update
In July, 15 permits were processed (most using the new iWorQ system), including ten building permits, 1 Fire, and 4 Planning permits. A significant increase in business licenses resulted from reassigning a single person with oversight of building permits and business licenses and the new online iWorQ system streamlining the permitting process. Business licenses jumped from approximately 21 issued 30 days before iWorQ to 35 over the same period.
A total of 28 Building Inspections occurred, ranging from approvals, correction notices, and re-inspections.
Planning Update
In July, Planning drafted an initial approach for evaluating and addressing (via a menu of options) Heritage (Legacy) Streets in the City (older streets that currently limit emergency ingress and egress) in consultation with the fire department. Further refinements will occur in August.
In July, the Planning Commission reviewed design guidelines for the Community Commercial zoning district (the central commercial district in the City).
Habitat for Humanity completed the fencing design approved by the Planning Commission. Landscaping plans for the development will be reviewed on August 10th.
Upcoming: August and September will see a flurry of code amendments and guidelines to finish out the LEAP Grant ending 9/30/23, including Historic District design guidelines (introduced 8/10/23) and Shopping Center Commercial design guidelines. A temporary use ordinance (e.g., garage sales etc.), water-efficient landscape ordinance, and permit streamlining measures also are anticipated.
CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Finance Update
Finance, during July 2023, attended the following trainings: GFOA's Fundamentals Virtual Forum, Wildfire Education Workshop, and Interactive Voice Response (IVR) for Utility Billing training with Springbrook and Selectron. IVR system is set up to take payments over the phone after hours for utility accounts. The system will make calls to past due accounts and will eventually replace staff time in Public Works having to go out and place door hangers on delinquent accounts. Finance closed the fiscal year and has begun entering budgets, setting up blanket purchase orders, and new accounts for the fiscal year. Reconciliations for yearend were done to prepare for the year-end audit. The Auditor RFP review panel interviewed three audit firms for a new contract for auditing services. Billings to funding sources were made on the following projects:
CDBG CV1 Generator/CV 2/3 Utica Kitchen and Bathrooms, CalOES All Hazards Grant, DOT Caltrans Angels Creek Trail, HSIPL Sign Replacement Project, and Final close out of Murphys Grade Road Project—finance staff meetings to set 6-month goals and plan for yearend audit.
Code Compliance Update
Fees for Code Compliance staff are being calculated to be brought forward to the City Council for approval. So far, the Code has issued “courtesy” notices to give a soft approach to compliance. With iWorQ up and running and a process system for staff, citations will start being issued for non-complying properties.
Violations from January 2023 through July 2023 are:
Violation Type Number
Building and Construction – Hazardous 1
Housing – Unsafe to Occupy and Substandard 10
Other – Business License 1
Public Nuisances – Substandard Conditions 20
Transient Occupancy – Unregistered Vacation Rental 2
Total 34
Staff is now issuing more courtesy notices to cover non-health and safety compliance issues to address easy-to-address problems where education is needed and compliance is highly likely.