Angels Camp City Council
January 2, 2024

Mission Statement:

To provide municipal services, infrastructure, and a high quality of life through trusted leadership, accountablility, and efficiency for the benefit of our community
Vision Statement:

Dedicated to preserving our rich history and providing a safe and thriving community that is devoted to families, businesses, and visitors

CITY OF ANGELS

CITY COUNCIL AGENDA
January 2, 2024
THIS MEETING WILL BE HELD AT ANGELS FIRE HOUSE, 1404 VALLECITO ROAD AND WILL BE OPEN TO PUBLIC.

In person public attendance will be available with limited seating. Seats are available on a first come, first served basis. Members of the public shall have the right to observe and offer public comment at the appropriate time.

To view or participate in the meeting online, please use the following link:
oin on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 259 054 873 390
Passcode: NRF287
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Or call in (audio only)
+1 209-662-6903,,253817460# United States, Stockton
Phone Conference ID: 253 817 460#
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CITY COUNCIL appreciates your interest and encourages your participation. Regularly scheduled meeting are held the 1st and 3rd Tuesday of each month. The Agenda is divided into two sections:

CONSENT AGENDA: These matters include routine financial and administration actions and are usually approved by a single majority vote.

REGULAR AGENDA: These items include significant financial and administration actions of special interest, hearings and work sessions.

The numerical order of the items on this agenda is for convenience of reference. Items may be taken out of order upon request of the Mayor or Council Members. All questions shall be directed to the Mayor who, at his/her discretion, will refer to Staff.

Mayor Jennifer Herndon
Vice Mayor Isabel Moncada
Council Members Alvin Broglio, Michael Chimente, Caroline Schirato City Administrator Rebecca Callen
City Attorney Doug White
Mission Statement:

To provide municipal services, infrastructure, and a high quality of life through trusted leadership, accountablility, and efficiency for the benefit of our community
Vision Statement:

Dedicated to preserving our rich history and providing a safe and thriving community that is devoted to families, businesses, and visitors 5:00 p.m. CLOSED SESSION

1. ROLL CALL

2. ADJOURN TO CLOSED SESSION
A. Conference with Real Property Negotiators
Property Location: 060-010-045
Agency Negotiator: Rebecca Callen, City Administrator
6:00 p.m. REGULAR MEETING

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. REPORT OUT OF CLOSED SESSION
A. Conference with Real Property Negotiators
Property Location: 060-010-045
Agency Negotiator: Rebecca Callen, City Administrator

4. APPROVAL OF THE AGENDA AS POSTED (OR AMENDED)

5. PUBLIC COMMENT
The public may address the Council on any item of public interest not otherwise on the agenda that is within the jurisdiction of the city. No action may be taken. Matters to be addressed may be referred to City Staff or placed on a subsequent meeting Agenda. Speakers are limited to five minutes per person.

6. CONSENT AGENDA
A. Approve Draft Minutes of December 5, 2023, Rose Beristianos, City Clerk B. AP Checks and Treasurer Report, Michelle Gonzalez, Finance Director

7. REGULAR AGENDA
A. Union Public Utility District (UPUD)Presentation, Jessica Self, General Manager B. Utica Park Update, Amy Augustine, City Planner
C. Approve Resolution No. 24-05, Approving an Amendment to the Standard Agreemet Issued Under the 2020 Community Development Block Grant Program Coronavirus Response (CDBG-CV) Requesting an Additional $66,355.00, Amy Augustine City Planner and Michelle Gonzalez, Finance Director D. Approve Resolution No. 24-03, Installation of Two Stop Signs on Stanislaus Avenue at the Intersection of Stanislaus Avenue with Oneida Street and San Joaquin Avenue Creating a Four-Way Stop at the Intersection and Resolution No. 24-04, Establishing “NO-PARKING” Zones at Entrances and Exits to Mark Twain Elementary School and Establishing “NO PARKING OR STOPPING BETWEEN HOURS OF …” Signs along Stanislaus and San Joaquin Avenues Adjacent to Mark Twain Elementary School During Drop-Off and Pick-Up Hours, Amy Augustine, City Planner
Mission Statement:

To provide municipal services, infrastructure, and a high quality of life through trusted leadership, accountablility, and efficiency for the benefit of our community
Vision Statement:

Dedicated to preserving our rich history and providing a safe and thriving community that is devoted to families, businesses, and visitors E. Approve Resolution No. 24-01, Declaring Assessors Parcel Number: 058-007-005, Totaling 22.84 ± Acres, as Exempt Surplus Land and Authorizing a Land Exchange to Secure Road and Public Utility Easement for Foundry Lane and the Angel Oaks/Greenhorn Creek Extension and Potential Future Water and Wastewater Facilities Through Adjacent Parcels Pursuant to Government Code Section 54221 (f)(1)(c).

F. Direction on Establishing Subcommittees and Ad Hoc Committees and Approval of Resolution No. 24-06 Establishing Prescriptive Guidelines for Special Committees and Ad Hoc Committees and Approval of Resolution No. 24-07 Establishing the Infrastructure/Facilities Subcommittee and Approval of Resolution No. 24-08 Establishing the Finance/Policy Subcommittee, Rebecca Callen, City Administrator G. Appointment of City Council and/or Staff to Commissions, Rose Beristianos, City Clerk H. Review City Council Meeting Dates for Calendar Year 2024, Rose Beristianos, City Clerk

8. ADMINISTRATION REPORT

9. COUNCIL REPORT

10. CALENDAR

11. FUTURE AGENDA ITEMS

12. ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at City Hall 209- 736-2181. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-

35.104 ADA Title II) Materials related to an item on this Agenda submitted to the City Council after distribution of the Agenda packet are available for public inspection at City Hall at 200 Monte Verda Street Ste. B, Angels Camp, CA 95222 during normal business hours. The Agenda is also available on line at www.angelscamp.gov.

Mission Statement:

To provide municipal services, infrastructure, and a high quality of life through trusted leadership, accountablility, and efficiency for the benefit of our community
Vision Statement:

Dedicated to preserving our rich history and providing a safe and thriving community that is devoted to families, businesses, and visitors

DRAFT MINUTES CITY OF ANGELS

CITY COUNCIL AGENDA
December 5, 2023
THIS MEETING WILL BE HELD AT ANGELS FIRE HOUSE, 1404 VALLECITO ROAD AND WILL BE OPEN TO PUBLIC.

In person public attendance will be available with limited seating. Seats are available on a first come, first served basis. Members of the public shall have the right to observe and offer public comment at the appropriate time. To view or participate in the meeting online, please use the following link:
oin on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 259 054 873 390
Passcode: NRF287
Download Teams | Join on the web
Or call in (audio only)
+1 209-662-6903,,253817460# United States, Stockton
Phone Conference ID: 253 817 460#
Find a local number | Reset PIN
Learn More | Meeting options
CITY COUNCIL appreciates your interest and encourages your participation. Regularly scheduled meeting are held the 1st and 3rd Tuesday of each month. The Agenda is divided into two sections:

CONSENT AGENDA: These matters include routine financial and administration actions and are usually approved by a single majority vote.

REGULAR AGENDA: These items include significant financial and administration actions of special interest, hearings and work sessions.

The numerical order of the items on this agenda is for convenience of reference. Items may be taken out of order upon request of the Mayor or Council Members. All questions shall be directed to the Mayor who, at his/her discretion, will refer to Staff.

Mayor Jennifer Herndon (PRESENT)
Vice Mayor Isabel Moncada Remote, Via Teams, Location: Scottsdale Plaza Resort, Cactus Room, 7200 N Scottsdale Rd Paradise Valley, AZ 85253 (PRESENT)
Council Members Alvin Broglio, Michael Chimente (PRESENT) Caroline Schirato Remote, Via Teams, Location: Homewood Suites, Riverwalk/Downtown, Lobby Level Board Room 432 W. Market St. San Antonio, TX 78205 (PRESENT IN HOUSE) City Administrator Rebecca Callen (PRESENT)
City Attorney Doug White (TOM PRESENT FOR DAVE)
6A
Mission Statement:

To provide municipal services, infrastructure, and a high quality of life through trusted leadership, accountablility, and efficiency for the benefit of our community
Vision Statement:

Dedicated to preserving our rich history and providing a safe and thriving community that is devoted to families, businesses, and visitors 6:00 p.m. REGULAR MEETING

1. ROLL CALL (NOTED ABOVE)

2. PLEDGE OF ALLEGIANCE

3. APPROVAL OF THE AGENDA AS POSTED (OR AMENDED)
ACTION: MOTION TO APPROVE THE AGENDA WITH THE AMENDMENT THAT CAROLINE SCHIRATO IS IN HOUSE BY COUNCIL MEMBER BROGLIO, SECONDED BY COUNCIL MEMBER CHIMENTE, PASSED 5 YES4

4. PUBLIC COMMENT - NONE

5. CONSENT AGENDA
A. Approve Draft Minutes of November 7, 2023, Rose Beristianos, City Clerk B. Approve Resolution No. 23-84, A Resolution of the City of Angels, City Council to Approve Banners and Decorations over State Route 49 in the City of Angels Historical District, Caytlyn Schaner, Administrative Services Specialist
C. Utica Water and Power Authority Letter of Support fpr BRIC Project Submission, Rose Beristianos, City Clerk

ITEMS B AND C PULLED BY CHIMENTE,

ACTION MOTION TO APPROVE ITEM A BY COUNCIL MEMBER BROGLIO, SECONDED BY COUNCIL MEMBER SCHIRATO, PASSED 5 YES
DISCUSSION ON ITEM B REGARDING THE COST, ACTION: MOTION TO APPROVE ITEM B, BY COUNCIL MEMBER SCHIRATO SECOND BY COUNCIL MEMBER BROGLIO, PASSED 5 YES DISCUSSION ON ITEM C, ACTION: MOTION TO APPROVE UPDATED SUPPORT LETTER ITEM C, BY COUNCIL MEMBER BROGLIO, SECONDED BY COUNCIL MEMBER CHIMENTE, PASSED 5 YES

6. REGULAR AGENDA
A. Calaveras Vistitors Bureau (CVB) Presentation, Martin Huberty, Executive Director

MARTIN HUBERTY PROVIDED PRESENTATION, COUNCIL QUESTIONS/ DISCUSSIONS NO ACTION NEEDED
B. Habitat for Humanity Presentation, Lynn Ayers, Executive Director

GREGG AND LYNN PROVIDED PRESENTATION ON HABITAT FOR HUMANITY, COUNCIL QUESTIONS/

DISCUSSION
PUBLIC COMMENT MATT STAMMERJOHAN ASKED ABOUT THE 10 MILLION DOLLARS AND WHAT IT

WAS GOING TO BE USED FOR

NO ACTION NEEDED
C. City of Angels DRAFT Greenhouse Gas Reduction Plan (GHGRP), Amy Augustine, City Planner

MEREDITH AND AMY REVIEWED THE DRAFT WITH COUNCIL

ACTION TO APPROVE DRAFT AND PROVIDE TO PUBLIC FOR COMMENTS BY COUNCIL MEMBER BROGLIO, SECONDED BY COUNCIL MEMBER SCHIRATO, PASSED 5 YES D. Utica Park Update, Amy Augustine, City Planner

PARK UPDATE PROVIDED

PUBLIC COMMENT GREGG SMITH ASKED WHEN THE PARK WOULD REOPEN Mission Statement:

To provide municipal services, infrastructure, and a high quality of life through trusted leadership, accountablility, and efficiency for the benefit of our community
Vision Statement:

Dedicated to preserving our rich history and providing a safe and thriving community that is devoted to families, businesses, and visitors E. Approve Resolution No. 23-86, Authorizing the Purchase of Assessor’s Parcels 060-018-003 and 060-018- 004 totaling 2.99± Acres Adjacent to 584 South Main Street (Former City Hall), Amy Augustine, City Planner

DISCUSSION
PUBLIC COMMENT: NANCY WHITTLE STATED THE COST WAS TO HIGH FOR 3 ACRES AND ASKED IF AN

APPRAISAL WAS DONE
ACTION: MOTION TO APPROVE WITH THE PRICE CORRECTION IN THE AGREEMENT BY COUNCIL MEMBER BROGLIO, SECONDED BY COUNCIL MEMBER CHIMENTE, PASSED 5 YES F. PUBLIC HEARING: Re-Introduce, Waive the Second Reading to Adopt Ordinance 536, Renaming Chapter

17.06 as General Provisions and Exceptions and Adding, Consolidating, Amending, or Updating, Provisions for Mobile Food Vendors, Garage Sales, Temporary Construction Trailers, Recreational Vehicles (Storage and Living), Special Events, Special Event Permits, Certificates of Occupancy, Storage Containers, Cottage Food Operations and Movie Sets; Amending and Updating Excessive Slopes, Temporary and Seasonal Sales Stands, Acceptable Farming and Ranching Practices, Construction in Flood plains, Occupancy Changes in Commercial Buildings in Commercial Zones, and Eliminating Standards for Auto Wrecking Yards, and Set December 5, 2023 for a Second Reading, Amy Augustine, City Planner I.Receive Staff Reporting – STAFF MENTIONED A CORRECTION IN SECTION 17.06.180 TO READ 200 SQ FT.

II.Open Public Hearing - OPENED
III.Receive Public Comment - NONE
IV.Close Public Comment – CLOSED
ACTION: MOTION TO APPROVE WITH CORRECTION BY COUNCIL MEMBER SCHIRATO, SECONDED BY COUNCIL MEMBER BROGLIO, PASSED 5 YES
G. PUBLIC HEARING: Re-Introduce, Waive the Second Reading to Adopt Ordinance 538, Adding a New Section 17.06.210 Addressing Vacant Buildings, and Set December 5, 2023 for a Second Reading, Amy Augusting, City Planner
I. Receiving Staff Reporting - GIVEN
II. Open Public Hearing - OPENED
III. Receive Public Comment –

NANCY WHITTLE SPOKE AGAINST

JESSIE G SPOKE IN FAVOR

JULIE D SPOKE IN FAVOR
IV. Close Public Comment – CLOSED

COUNCIL DISCUSSION
ACTION MOTION TO APPROVE ORDINANCE 538 WITH QUARTERLY REPORTS OF CONTACTS MADE AND

ANY ROAD BLOCKS, INCLUDE THE FIRE MARSHALL AND WAIVE THE FULL READING BY COUNCIL MEMBER BROGLIO, SECONDED BY COUNCIL MEMBER CHIMENTE, PASSED 3 YES, 2 NO Mission Statement:

To provide municipal services, infrastructure, and a high quality of life through trusted leadership, accountablility, and efficiency for the benefit of our community
Vision Statement:

Dedicated to preserving our rich history and providing a safe and thriving community that is devoted to families, businesses, and visitors H. Discussion and Direction on Watersmart Application and Approve Resolution No. 23-87 Approving Application and Designating the City Administrator to Execute All Necessary Documents for the Grant, Rebecca Callen, City Administrator
ACTION: MOTION TO APRROVE RESOLUTION NO. 23-87 BY MAYOR HERNDON, SECONDED BY COUNCIL MEMBER SCHIRATO, PASSED 5 YES

8. ADMINISTRATION REPORT – CITY ADMINISTRATOR REBECCA CALLEN REPORTED OUT

9. COUNCIL REPORT – ALL REPORTED OUT

10. CALENDAR – CLERK REVIEWED THE CALENDAR AND MENTIONED THE DECEMBER 19TH MEETING, DIRECTION FROM COUNCIL WAS TO CANCEL THE DECEMBER 19, 2023 MEETING

11. FUTURE AGENDA ITEMS

CAPITAL IMPROVEMENT PROJECTS

MIDYEAR BUDGET

COUNCIL HANDBOOK

12. ADJOURNMENT
ACTION: MOTION TO ADJOURN THE MEETING AT 9:15PM BY COUNCIL MEMBER BROGLIO, SECONDED BY COUNCIL MEMBER CHIMENTE, PASSED 5 YES
_____________________________
________________________ Jennifer Herndon, Mayor
Rose Beristianos, City Clerk

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog • Angelscamp.gov
MEETING DATE: January 2, 2024
TO: City Council
FROM: Michelle Gonzalez, Finance Director
RE: Monthly Accounts Payable (AP) Checks and Treasury Report

BACKGROUND
Accounts Payable and Treasury Reports for Council Review.

DISCUSSION
Staff is providing Council with the Accounts Payable and Treasury Report for the month of October and November 2023

FISCAL IMPACT
No fiscal impact

ATTACHMENTS

1. Accounts Payable Checks Oct – Nov, 2023

2. Treasury Report October and November
6B
Date Range:

Systems:

Board Audit
Bank Reconciliation
User:

Printed: 12/22/2023 - 1:16PM
10/01/2023 - 11/30/2023
'AP'
mgonzalez
Check No. Vendor/Employee Transaction Description Date Amount Fund: 010 General Fund
Department: 0000 No Dept
0 Angels Camp Police Officer's AssociationPOLICE OFFICERS ASSOCIATION DUES SEPT DEDUCTIONS 10/06/2023 1,625.40 0 Angels Camp Police Officer's AssociationPAYROLL EMPLOYEE DEDUCTIONS 10/2/23 FD 11/09/2023 1,663.60 0 Angels Camp Police Officer's AssociationEMPLOYEE DEDUCTION FOR POLICE 11/30/2023 933.60 0 Hunt & Sons, Inc. FUEL 10/10/23 11/09/2023 13,400.87
91637 California Building Standards Commission3RD QTR 2023 10/06/2023 103.00 91641 Dept. of Conservation 3RD CTR 2023 10/06/2023 489.36 91658 Operating Engineers Local Union No. 3 EMPLOYEE DUES FIRE DEP. 10/06/2023 580.00 91664 Toshiba Financial Services TOSHIBA SERVICES 9/23-10/23 10/06/2023 1,866.38 91752 Toshiba Financial Services CONTRACT PAYMENT 10/23-11/23/2023 11/09/2023 1,866.38 91753 Operating Engineers Local Union No. 3 Billing cycle for Oct 2023- PW/WW. 11/16/2023 580.00 91780 STEVEN SANFORD DISABILITY PENSION PAY,ENT FOR NOV. 2023 11/22/2023 2,541.93 91799 Operating Engineers Local Union No. 3 BILLING CYCLE 11/23 WW/PW 11/30/2023 580.00 7102301 CALPERS HEALTH CALPERS HEALTH PAYMENT FOR JULY 2023- MEDICAL CLEARING 11/03/2023 29,309.28 8102301 CALPERS HEALTH CALPERS HEALTH PAYMENT FOR AUGUST 2023-MEDICAL CLEARING 11/03/2023 26,832.45 9102301 CALPERS HEALTH CALPERS HEALTH PAYMENT SEPT 2023-MEDICAL CLEARING 11/03/2023 32,776.85 9292301 CalPERS Financial Reporting & Accounting Services EMPLOYEE PAYROLL DATED 9/29/23 10/04/2023 22,098.72 9292302 Internal Revenue Service PAYROLL 9/29/23 FICA/SS 10/04/2023 23,063.67 9292303 Employment Development Dept. PAYROLL 9/29/23 CA SDI 10/04/2023 3,751.51 9292304 Stanislaus County Department of Child Support CHILD SUPPORT DEDUCTIONS FROM PAYROLL 9/29/2310/04/2023 440.00 9292305 Valic EMPLOYEE PAYROLL 9/29/23 10/04/2023 1,580.00 10012301 The Hartford INSURANCE STATEMENT 10/01/23 10/01/2023 1,491.55 10012303 Vision Service Plan - (CA) COVERAGE PERIOD OCTOBER 2023 10/01/2023 440.90 10042301 Sun Life Financial BILLING PERIOD 10/01-10/31/23 10/01/2023 2,876.17 10102301 CALPERS HEALTH CALPERS HEALTH PAYMENT FOR OCT- MEDICAL CLEARING 11/03/2023 30,630.26 10132301 Valic EMPLOYEE PAYROLL 10/13/23 10/12/2023 1,580.00 10132302 CalPERS Financial Reporting & Accounting Services EMPLOYEE BENEFITS 10/13/23 10/12/2023 21,745.08 10132303 Internal Revenue Service PAYROLL 10/13/23 FED IINCOME TAX 10/12/2023 24,770.08 10132304 Employment Development Dept. EMPLOYEE PAYROLL 10/13/23 STATE INCOME TAX PIT10/12/2023 4,260.97 10132305 Stanislaus County Department of Child Support PAYROLL 10/13/23 CHILD SUPPORT DEDUCTION 10/12/2023 440.00 10272301 Valic EMPLOYEE PAYROLL DATED 10/27/23 10/25/2023 1,580.00 10272302 Internal Revenue Service EMPLOYEE PAYROLL 10/27/23 FICA/SS 10/25/2023 26,330.20 10272303 Employment Development Dept. PAYROLL 10/27/23 STATE INCOME TAX 10/25/2023 4,526.64 10272304 Stanislaus County Department of Child Support PAYROLL DEDUCTION FOR CHILD SUPPORT 10/27/23 10/25/2023 440.00 10272305 CalPERS Financial Reporting & Accounting Services PAYROLL EMPLOYEE BENEFITS 10/27/23 10/25/2023 22,356.54 10312301 American Fidelity Assurance Co. 10/1-10/31/23 10/01/2023 1,258.31 11012302 Vision Service Plan - (CA) EMPLOYEE BENEFITS 11/29/2023 440.90 11022301 Sun Life Financial BILLING PERIOD 11/01-11/30-23 11/29/2023 2,876.17 11102301 CalPERS Financial Reporting & Accounting Services PAYROLL DATED 11/10/23 11/08/2023 21,596.91 11102302 Stanislaus County Department of Child Support PAYROLL DATED 11/10/23 DEDUCTIONS 11/08/2023 440.00 11102303 Valic PAYROLL DATED 11/10/23 11/08/2023 1,580.00 11102304 Internal Revenue Service PAYROLL 11/10/23 MEDICARE 11/08/2023 23,918.10 11102305 Employment Development Dept. PAYROLL 11/10/23 CA SDI 11/08/2023 4,029.86 11222301 Internal Revenue Service PAYROLL 11/22/23 MEDICARE 11/29/2023 25,771.18 11222302 Employment Development Dept. PAYROLL 11/22/23 CA SDI 11/29/2023 4,393.70 11242301 Stanislaus County Department of Child Support PAYROLL 11/24/23 CHILD SUPPORT DEDUCTION 11/29/2023 440.00 11242302 CalPERS Financial Reporting & Accounting Services PAYROLL DATED 11/24/23 11/29/2023 22,658.74 11242303 Valic PAYROLL 11/24/23 11/29/2023 1,580.00
11302301 American Fidelity Assurance Co. BILLING 11/1-11/30/23 11/01/2023 1,258.31 BR-Board Audit (12/22/2023 - 1:16 PM)

Check No. Vendor/Employee Transaction Description Date Amount Total for Department: 0000 No Dept 421,793.57
Department: 1000 City Officials
0 CONETH SOLUTIONS, INC. IT services for FY 23/24 10/06/2023 168.95 0 CONETH SOLUTIONS, INC. 5 Latitude 3540 Laptops for Council plus prof services to set up10/26/2023 6,149.58 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 11/22/2023 225.00 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: Barracuda 10/31/2023 350.80 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: G1 Microsoft 365 11/09/2023 166.95 91678 Calaveras County - Administration vIDEOGRAPHER COUNCIL MEETING 10/3/23 10/19/2023 266.37 91702 Calaveras County - Administration VIDEOGRAPHER FOR COUNCIL MEETING 10/12/23 AND 10/17/23 10/26/2023 581.16 91740 Michelle Gonzalez REIMB. FOR 50 20 OZ TUMBLERS FOR DEC. EMPLOYEE EVENT 11/09/2023 193.31 91757 Calaveras County - Administration VIDEOGRAPHER FOR COUNCIL MEETING 11/7/23 11/16/2023 351.12 10252301 US Bank Corporate Payment Systems ANGELS FOOD MARKET-FOOD FOR STRATEGIC PLANNING 10/25/2023 323.80 Total for Department: 1000 City Officials 8,777.04
Department: 2000 City Engineer
91684 Dewberry Engineers Inc. General engineering serive for Engineering and Building/Planning 10/19/2023 22,645.11 91765 Roark Weber, P.E. PROFESSIONAL SERVICES FOR SEPTEMBER 11/16/2023 385.00 91772 Dewberry Engineers Inc. TO #7 Transportation Grant Assistance & City Project Engineering 11/22/2023 4,707.93 Total for Department: 2000 City Engineer 27,738.04
Department: 3000 Finance & General Administrati
0 BASIC Pacific MONTHLY FEE FOR COBRA ADMINISTRATION 11/22/2023 49.20 0 Calaveras County - Treasurer/Tax Collector 058-014-012-000 10/19/2023 736.00 0 Calaveras Power Agency Power - City Locations 10/19/2023 2,564.80 0 Calaveras Power Agency Power - City Locations 11/22/2023 1,055.00 0 Citygate Associates, LLC Strategic planning assistance Tier 2 FY 23/24 10/06/2023 7,366.44 0 Citygate Associates, LLC Strategic planning assistance Tier 2 FY 23/24 11/02/2023 4,649.93 0 ClearGov ACH TEST 10/05/2023 0.01
0 CONETH SOLUTIONS, INC. IT services for FY 23/24 10/06/2023 4,677.63 0 CONETH SOLUTIONS, INC. FIREWALL RENEWAL 10/24/2023 1,474.27 0 CONETH SOLUTIONS, INC. YEALINK WIRELESS USB WIFI ADAPTER/SERVICES 10/31/2023 316.16 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 11/22/2023 450.00 0 Gateway Press DECALS SOLVENT DIGITAL PRINT 10/31/2023 768.20 0 J. JARMAN CONSTRUCTION ACH TEST 10/03/2023 0.01
0 MOBILE HOMES PLUS INC City Hall- roof repair 10/19/2023 29,230.00 0 MuniServices CREDIT FROM INVOICE 10/19/2023 671.48
0 MuniServices CREDIT ON ACCOUNT 11/02/2023 2,300.96
0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: G3 Microsoft 365 and GC 10/31/2023 343.60 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: G3 Microsoft 365 and GC 11/09/2023 269.28 0 Price Paige & Company, CPA, LLP ACH TEST 11/29/2023 0.01 0 RingCentral Inc. ADDITIONAL LOCAL NUMBER -NEW PURCHASE 11/16/2023 59.35 91639 Code Publishinig Company NEW PAGES/ PAGES WITH PICTURES/TABLES 10/06/2023 1,354.50 91651 Joseph Kitchell REPLACEMENT WINDOW PANE FOR AC MUSEUM FROM "THE RED STORE" 10/06/2023 8.46 91655 Mountain Oasis Purified Water INVOICES 372628/374289 10/06/2023 42.00 91674 Gold Electric, Inc. AC Museum retrofit light fixtures to LED in Museum and Barn10/13/2023 25,789.00 91688 Laurie Boire CLEANING SERVICES FOR SEPT. 2023 10/19/2023 100.00 91707 iWorQ Systems Inc PW Package Citizen Engagement, Facility Management, and Support 10/26/2023 1,500.00 91722 REBECCA CALLEN REIMBURSEMENT FOR TRAVEL 11/02/2023 315.31 91726 Michelle Gonzalez TRAVEL REIMBURSEMENT 11/02/2023 176.01 91734 Target Solutions, LLC MEMBERSHIP PLATFORM FOR POLICE, WASTEWATER, AND FIRE FIGHTERS 11/02/2023 2,400.00 91742 Laurie Boire CLEANING CITYHALL OCT 2023 11/09/2023 70.00 91744 Mountain Oasis Purified Water SERVICES FOR OCT. 2023 11/09/2023 36.57 91745 No Contract Pest Control, Inc. GENERAL PEST CONTROL SERVICES 11/09/2023 71.40 91748 Quadient Finance USA, Inc POSTAGE USED 11/09/2023 300.00 91792 Code Publishinig Company MUNICIPAL CODE- WEB UPDATE NEW PAGES 11/30/2023 1,423.00 91798 Longson Paper Shredding SHREDDING FOR DATES 6/21 AND 9/27 11/30/2023 120.00 100423 WEX BANK Card replacement and monthly card charge 10/04/2023 16.00 7102301 CALPERS HEALTH CALPERS HEALTH PAYMENT FOR JULY 2023-RETIREE BENEFIT 11/03/2023 3,008.32 BR-Board Audit (12/22/2023 - 1:16 PM)

Check No. Vendor/Employee Transaction Description Date Amount 8102301 CALPERS HEALTH CALPERS HEALTH PAYMENT FOR AUG 2023-BENEFIT ADMINISTRATION FEES 11/03/2023 2,539.14 9102301 CALPERS HEALTH CALPERS HEALTH PAYMENT SEPT 2023-BENEFIT ADMINISTRATION FEES 11/03/2023 2,558.17 10102301 CALPERS HEALTH CALPERS HEALTH PAYMENT FOR OCT-BENEFIT ADMINISTRATION FEES 11/03/2023 2,551.30 10152301 BASIC Pacific MONTHLY FEE FOR COBRA ADMINISTRATION 10/17/2023 49.20 10252301 US Bank Corporate Payment Systems NOTEBOOKS 10/25/2023 1,961.95 11012301 BASIC Pacific MONTHLY FEE FOR COBRA ADMINISTRATION 11/1-11/30 11/16/2023 49.20 11232301 WEX BANK SERVICES FOR NOV 2023 11/23/2023 89.00 Total for Department: 3000 Finance & General Admin 103,510.86 Department: 4000 Building & Planning Department
0 Calaveras County - Treasurer/Tax Collector 058-014-012-000 10/19/2023 49.50 0 Calaveras Power Agency Power - City Locations 10/19/2023 468.00 0 Calaveras Power Agency Power - City Locations 11/22/2023 169.20 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 10/06/2023 247.58 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: G3 Microsoft 365 10/31/2023 63.92 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: Barracuda 11/09/2023 36.46 91635 Augustine Planning Associates, Inc Community Enhancement Projects/Rural Recreation and Tourism G/Match Non-Labor 10/06/2023 6,205.00 91637 California Building Standards Commission3RD QTR 2023 10/06/2023 -10.30 91641 Dept. of Conservation 3RD CTR 2023 10/06/2023 -24.47 91655 Mountain Oasis Purified Water INVOICES 372628/374289 10/06/2023 18.00 91677 Augustine Planning Associates, Inc All Hazards Planning Codes/Match Non-Labor 10/19/2023 22,057.50 91679 California Certified Appraisers UNIMPROVED ZONED COMMERCIAL PROPERTY 10/19/2023 800.00 91687 Interwest Consulting Group Inc. All Hazards Planning Codes/Planning Consultant 10/19/2023 3,362.50 91707 iWorQ Systems Inc Comm Dev Package- Permit management, Code Enforcement, Business 10/26/2023 9,000.00 91723 CSG Consultants, Inc. BUILDING INSPECTOR SERVICES 11/02/2023 10,350.50 91741 iWorQ Systems Inc SOFTWARE MANAGEMENT AND SUPPORT NOV 2023-OCT 2024 11/09/2023 500.00 91742 Laurie Boire CLEANING CITYHALL OCT 2023 11/09/2023 30.00 91744 Mountain Oasis Purified Water SERVICES FOR OCT. 2023 11/09/2023 15.68 91745 No Contract Pest Control, Inc. GENERAL PEST CONTROL SERVICES 11/09/2023 30.60 91760 Interwest Consulting Group Inc. All Hazards Planning Codes/Planning Consultant 11/16/2023 2,475.00 91765 Roark Weber, P.E. PROFESSIONAL SERVICES FOR SEPTEMBER 11/16/2023 997.50 91771 CSG Consultants, Inc. BUILDING INSPECTOR SERVICES 11/22/2023 17,955.26 91772 Dewberry Engineers Inc. TO #8 Private Prop Planning and Encroachment Reviews 11/22/2023 15,821.50 91787 Roark Weber, P.E. PROFESSIONAL SERVICES OCT 2023 11/22/2023 552.00 91797 MARK HERRERA REFUND FOR ROOF PERMIT 11/30/2023 301.00 10252301 US Bank Corporate Payment Systems USPS POSTAGE 10/25/2023 296.10 Total for Department: 4000 Building & Planning Dep 91,768.03 Department: 6000 Fire Department
0 Calaveras County - Treasurer/Tax Collector 062-009-039-000 10/19/2023 330.00 0 Calaveras Power Agency Power - City Locations 10/19/2023 1,164.40 0 Calaveras Power Agency Power - City Locations 11/22/2023 454.80 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: Barracuda 10/31/2023 575.27 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: G3 Microsoft 365 11/09/2023 328.11 91643 FailSafe Testing GROUND LADDERS TESTED, SET UP FEE 10/06/2023 940.50 91648 Inland Business Solution OVERAGE CHARGE POLICE DEP. 10/06/2023 1.43 91652 Life - Assist, Inc. SUPPLIES FOR FIRE DEP. 10/06/2023 300.08 91685 FailSafe Testing LADDER STRAIGHTENED - ASSET #29726 10/19/2023 25.00 91689 McCoy Truck Tire Service Center, Inc. Rear tires (4) replacement of Engine 213 10/19/2023 4,179.13 91694 Sierra Embroidery Works EMBROIDER CUSTOMER BAGS 10/19/2023 640.00 91698 O'Reilly Automotive, Inc. 100OZ CARWASH 10/24/2023 31.21 91700 AT&T Mobility On-Call Wireless Services 10/26/2023 160.96 91717 STANISLAUS COUNTY EMERGENCY SERVICES TRAINING CLASS 11/2/23 10/31/2023 95.00 91721 Calaveras Lumber Co., Inc. STAPLE GUN 11/02/2023 264.19 91745 No Contract Pest Control, Inc. GENERAL PEST CONTROL SERVICES 11/09/2023 102.00 91746 O'Reilly Automotive, Inc. ANGELS CAMP FIRE DEP. 11/09/2023 126.96 91789 AT&T Mobility PHONE SERVICE FOR FIRE DEP. 11/30/2023 160.96 91790 CALAVERAS AUTO SUPPLY SUPPLIES FOR ANGELS FIRE DEP. 11/30/2023 55.04 91801 Scott's Distributing CLEANING SUPPLIES FOR FIRE DEP. 11/30/2023 221.00 10252301 US Bank Corporate Payment Systems CHIEF OFFICER BOOK 10/25/2023 2,333.85 BR-Board Audit (12/22/2023 - 1:16 PM)

Check No. Vendor/Employee Transaction Description Date Amount Total for Department: 6000 Fire Department 12,489.89
Department: 6100 Police Department
0 Calaveras Power Agency Power - City Locations 10/19/2023 1,995.20 0 Calaveras Power Agency Power - City Locations 11/22/2023 834.00 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 10/06/2023 1,110.98 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 10/19/2023 1,372.50 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 11/22/2023 375.00 0 Gateway Press REMAINING BALANCE FROM INVOICE 69177 11/22/2023 863.15 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: Barracuda 10/31/2023 743.90 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: G3 Microsoft 365 11/09/2023 417.82 0 Top Dog Police K9 Training & ConsultingK-9 Training for FY 23/24 11/02/2023 250.00 0 Top Dog Police K9 Training & ConsultingK-9 Training for FY 23/24 11/16/2023 250.00 91638 Campora Propane Service 220 MONTE VERDA 10/06/2023 182.58 91647 John W. Hertzig GF Police Projects/Wings of Freedom Foundation Gr/Capital Outlay Equipment 10/06/2023 2,400.00 91649 Jays Tires Code 3 and equipment upfit for new Chevrolet Silverado K9 Vehicl 10/06/2023 32,324.91 91650 Teresa Johnson CAL CHIEFS EXEC. ASSISTANT TRAINING 10/06/2023 45.00 91660 Sam Berri Towing DODGE CHARGER #P7 TOWED TO 13411 MONO WAY SONORA 10/06/2023 195.00 91665 TOWN & COUNTRY PET RESORT 9/16-9/26 BOARDING 10/06/2023 360.00 91676 AT&T REGULAR PHONE SERVICE 10/19/2023 112.05
91688 Laurie Boire CLEANING SERVICES FOR SEPT. 2023 POLICE DEP. 10/19/2023 120.00 91690 MCI LONG DISTANCE SERVICE 10/19/2023 43.13
91691 Municipal Asset Management, Inc. LEASE AGREEMENT 10/19/2023 1,209.38 91697 Cal.net #22194- PD 10/24/2023 187.54
91703 Calaveras County Sheriff's Office Dispatch services for FY 23/24 10/26/2023 49,107.85 91704 Department of Justice FINGERPRINTS/CCW INITIAL 10/26/2023 164.00 91721 Calaveras Lumber Co., Inc. GF Police Projects/Wings of Freedom Foundation Gr/Capital Outlay Equipment 11/02/2023 512.23 91732 Sonora Chrysler Dodge Jeep Ram SERVICES FOR COOLANT LEAK/OVER HEATING POLICE CAR 11/02/2023 285.45 91736 AH SONORA HBOC JESUS GONZALEZ VACCINE 11/09/2023 17.00 91742 Laurie Boire CLEANING POLICE DEP. OCT 2023 11/09/2023 120.00 91745 No Contract Pest Control, Inc. GENERAL PEST CONTROL SERVICES 11/09/2023 102.00 91746 O'Reilly Automotive, Inc. CAPSULE 11/09/2023 721.22 91754 AT&T REGULAR PHONE SERVICE 11/04/23-12/03/23 11/16/2023 134.23 91756 JOEL BURNETT PER DIEM FOR TRAINING CLASS- INTERVIEW AND INTERROGATION 11/16/2023 40.00 91761 MCI LONG DISTANCE SERVICE 11/16/2023 44.93
91762 Municipal Asset Management, Inc. LEASE AGREEMENT FOR 2019 DODGE CHARGER 11/16/2023 604.69 91781 Sun Ridge Systems, Inc Annual support services 1 year. 11/22/2023 54,103.75 91793 Department of Justice FINGERPRINT APPS, ETC. 11/30/2023 93.00 91796 John W. Hertzig GF Police Projects/Wings of Freedom Foundation Gr/Capital Outlay Equipment 11/30/2023 2,730.00 10252301 US Bank Corporate Payment Systems MISC OFFICE SUPPLIES- STAPLES 10/25/2023 1,867.90 Total for Department: 6100 Police Department 156,040.39 Department: 7010 Public Works General
0 Calaveras County - Treasurer/Tax Collector 060-006-009-000 10/19/2023 547.59 0 Calaveras Power Agency Power - City Locations 10/19/2023 3,183.40 0 Calaveras Power Agency Power - City Locations 11/22/2023 1,580.60 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 11/22/2023 1,125.00 0 El Dorado Septic Service, Inc. PORTABLE TOILET RENTAL 10/2/23-10/29/23 10/06/2023 242.44 0 El Dorado Septic Service, Inc. PORTABLE TOILET RENTAL 10/30/23-11/26/23 10/31/2023 242.44 0 El Dorado Septic Service, Inc. PORTABLE TOILET RENTAL 11/27-12/24 11/30/2023 242.44 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: G3 Microsoft 365 10/31/2023 383.51 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: G3 Microsoft 365 11/09/2023 218.74 91638 Campora Propane Service SPRINGHOUSE RD #2 10/06/2023 118.22 91645 Gold Electric, Inc. BUCKET TRUCK FOR BANNER 9/22 10/06/2023 135.00 91651 Joseph Kitchell BOOT ALLOWANCE/ RE ISSUED CHECK 10/06/2023 160.86 91654 MotherLode Answering Service, Inc. BASIC SERVICES PLUS ADDITIONAL TRANSACTIONS10/06/2023 101.49 91656 Nash Service Inc. TIRES/TIRE LABOR 10/06/2023 303.57 91657 No Contract Pest Control, Inc. ANGELS CAMP FARMERS MARKET BUILDING/ UTICA PARK 10/06/2023 204.00 91661 Scott's Distributing CLEANING SUPPLIES FOR PICKLED PORCH 10/06/2023 383.31 91662 SealMaster Gas Tax RMRA/SB1 RMRA/Capital Outlay Equipment 10/06/2023 83,242.39 91680 Campora Propane Service TANK RENTAL FEE 10/19/2023 3.00 BR-Board Audit (12/22/2023 - 1:16 PM)

Check No. Vendor/Employee Transaction Description Date Amount 91682 Dakota West BOOTS REIMB. FISCAL YEAR 23/24 10/19/2023 250.00 91697 Cal.net #25039- PW 10/24/2023 400.14
91698 O'Reilly Automotive, Inc. ANTI FREEZE/ MOTOR OIL/ WIPER FLUID/ TERRY TOWELS 10/24/2023 98.15 91699 Pine Alley Saw Shop GENERAL LABOR 10/24/2023 80.00 91700 AT&T Mobility MONTHLY SERVICES 10/26/2023 17.24
91707 iWorQ Systems Inc PW Package Citizen Engagement, Facility Management, and Support 10/26/2023 5,500.00 91711 Aramark SEPTEMBER STATEMENT 10/31/2023 157.24
91712 ARAMARK SEPTEMBER STATEMENT 10/31/2023 402.72
91721 Calaveras Lumber Co., Inc. 42 GAL CONTRACTOR BAG 11/02/2023 364.05 91731 Pine Alley Saw Shop PUMP, PRIMING/ PRIMER BULB 11/02/2023 441.02 91737 Campora Propane Service RAGGIO CT GREENHORN CREEK 11/09/2023 11.07 91738 Dakota West D1 TESTING 11/09/2023 30.13
91743 MotherLode Answering Service, Inc. BASIC SERVICES AND ADDITIONAL FEES 11/09/2023 109.72 91750 Safe-T-Lite 24" STOP SIGN HI-INTENSITY PRISM 11/09/2023 51.71 91758 Gold Electric, Inc. Bucket truck services for 10/7 and 10/21 11/16/2023 607.50 91764 Scott's Distributing COVERALL- PW 11/16/2023 173.72 91786 ULINE CLASS 3 HEAVY DUTY RAIN JACKET X3 OVERALLS X211/22/2023 970.59 91789 AT&T Mobility PHONE SERVICE FOR PW 11/30/2023 17.25 91794 Dept.of Transportation SIGNALS AND LIGHTING BILLING JUL-SEP 2023 11/30/2023 342.89 91795 Gold Electric, Inc. BUCKET TRUCK AND OPERATOR 11/7 AND 11/16 11/30/2023 540.00 6142301 Pacific Gas & Electric Co 8201396299-6 11/01/2023 2,785.17 8042320 Pacific Gas & Electric Co 8201396299-6 11/01/2023 2,817.57 8122301 Pacific Gas & Electric Co 8201396299-6 11/01/2023 1,525.41 Total for Department: 7010 Public Works General 110,111.29 Total for Fund:010 General Fund 932,229.11
BR-Board Audit (12/22/2023 - 1:16 PM)

Check No. Vendor/Employee Transaction Description Date Amount Fund: 115 General Fund Projects
Department: 2011 General GF Grants
91779 San Joaquin County Office of Education GVCC completed phase one of renovation project at Utica Park11/22/2023 96,602.00 Total for Department: 2011 General GF Grants 96,602.00
Department: 4000
91663 T & S West Two bathroom stalls Utica Park 23/24 10/06/2023 118,370.00 Total for Department: 4000 118,370.00
Total for Fund:115 General Fund Projects 214,972.00
BR-Board Audit (12/22/2023 - 1:16 PM)

Check No. Vendor/Employee Transaction Description Date Amount Fund: 139 Transportation Projects
Department: 2011 General GF Grants
91684 Dewberry Engineers Inc. Transportation Projects/CMAQ Trail CML-5206(016) NL/Engineering Contractor 10/19/2023 10,846.87 91787 Roark Weber, P.E. Transportation Projects/CMAQ-MGR CML-5206(013) NL/Planning Consultant 11/22/2023 717.75 Total for Department: 2011 General GF Grants 11,564.62
Total for Fund:139 Transportation Projects 11,564.62
BR-Board Audit (12/22/2023 - 1:16 PM)

Check No. Vendor/Employee Transaction Description Date Amount Fund: 241 UWPA Reserve Fund
Department: 3004
91669 Utica Water & Power Authority Water Contribution Agreement FY 23-24 10/06/2023 72,500.00 Total for Department: 3004 72,500.00
Total for Fund:241 UWPA Reserve Fund 72,500.00
BR-Board Audit (12/22/2023 - 1:16 PM)

Check No. Vendor/Employee Transaction Description Date Amount Fund: 245 Lighting/Landscape District
Department: 9003 Landscape & Lighting District
0 California Landscaping & Design Inc IRRIGATION 10/06/2023 3,474.00 0 California Landscaping & Design Inc LLD Landscaping Services- Blanket PO for 23/24 10/13/2023 6,150.00 0 California Landscaping & Design Inc LLD Landscaping Services- Blanket PO for 23/24 11/09/2023 15,775.94 0 California Landscaping & Design Inc LLD Landscaping Services- Blanket PO for 23/24 11/30/2023 8,887.50 0 J. JARMAN CONSTRUCTION REMOVAL AND REPLACEMENT OF PROJECT AREA 10/16/2023 17,952.00 91636 BURNOR OUTDOOR SERVICES LIFTING CANOPIES, REMOVING DEADWOOD, ETC. 10/06/2023 2,300.00 91640 DARIO'S LANDSCAPING CLEAN UP/HAUL BRANCHES 10/06/2023 1,000.00 91646 GSD ConstructionServices, LLC DEFENSIBLE SPACE CLEARING 10/06/2023 2,000.00 91670 STEVE WILCOX TRACTOR SUPPLY PURCHASE ORDER #1138028022 10/06/2023 1,008.73 91683 DARIO'S LANDSCAPING CLEAN UP/ ROCK REMOVAL 10/19/2023 3,800.00 91724 DARIO'S LANDSCAPING DEAD PLANT REMOVAL OTHER LANDSCAPING SERVICES 11/02/2023 17,700.00 91728 BILL HOGAN REIMBURSEMENT FOR GODADDY.COM LLC 11/02/2023 551.40 91788 Adam Davis MOVE/LOAD WOOD CHIPS/ FUEL 11/11/23 11/30/2023 600.00 917531 Adam Davis MOVE ROCKS, SELKIRK PLANTERS 11/8, 11/9, 11/10 11/16/2023 800.00 6162301 Pacific Gas & Electric Co 0109500784.3 11/01/2023 116.12 8082320 Pacific Gas & Electric Co 0109500784-3 11/01/2023 120.26 8172301 Pacific Gas & Electric Co 0109500784-3 11/01/2023 161.63 Total for Department: 9003 Landscape & Lighting Di 82,397.58 Total for Fund:245 Lighting/Landscape District 82,397.58 BR-Board Audit (12/22/2023 - 1:16 PM)

Check No. Vendor/Employee Transaction Description Date Amount Fund: 272 TOT-Tourism
Department: 3002
0 Calaveras Power Agency Power - City Locations 10/19/2023 2,947.60 0 Calaveras Power Agency Power - City Locations 11/22/2023 660.20 Total for Department: 3002 3,607.80
Total for Fund:272 TOT-Tourism 3,607.80
BR-Board Audit (12/22/2023 - 1:16 PM)

Check No. Vendor/Employee Transaction Description Date Amount Fund: 295 Coronavirus SLFRF
Department: 2011 General GF Grants
91727 Hinderliter, de Llamas and Associates ECONOMIC SERVICES - QTR 2 APR-JUN 2023 11/02/2023 380.00 Total for Department: 2011 General GF Grants 380.00
Department: 3000 Finance & General Administrati
91775 GEOCON Consultants Prelim geotechnical evaluation and report 11/22/2023 4,900.00 Total for Department: 3000 Finance & General Admin 4,900.00 Total for Fund:295 Coronavirus SLFRF 5,280.00
BR-Board Audit (12/22/2023 - 1:16 PM)

Check No. Vendor/Employee Transaction Description Date Amount Fund: 300 Sewer O&M
Department: 0000 No Dept
91666 OSCAR SANTILLAN Refund Check 010297-000, 1194 BRET HARTE RD #2 10/06/2023 65.61 91667 CODY SPARKS Refund Check 011315-000, 1347 BIRDS WY #3 10/06/2023 89.84 91681 State Water Resources Control Board Financing Agreement Contract Number 09812 10/19/2023 14,710.21 91783 MARGIE DANA Refund Check 010153-000, 1003 STELTE CT 11/22/2023 46.32 91784 DOROTHY BOCCALEONI Refund Check 011646-000, 1235 ANNALEE DR 11/22/2023 23.13 91785 YUMMY HA! HA! ICE CREAM Refund Check 010108-000, 1225 S MAIN ST 11/22/2023 250.00 Total for Department: 0000 No Dept 15,185.11
Department: 8000 Sewer O&M
0 Calaveras Power Agency Power - City Locations 10/19/2023 52,225.55 0 Calaveras Power Agency Power - City Locations 11/22/2023 24,283.53 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 10/06/2023 337.91 0 DataProse LLC INTEGRATED WASTE MANAGEMENT 10/06/2023 1,880.64 0 DataProse LLC POSTAGE USED, ETC. 11/09/2023 870.89
0 GovConnection, Inc 5 Surface Pros with Pens for Water and Wastewater 10/19/2023 4,119.20 0 GovConnection, Inc Surface Pro 9 with cover, protector, and stylus 11/22/2023 860.53 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: G3 Microsoft 365 10/31/2023 191.75 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: G3 Microsoft 365 11/09/2023 109.37 0 Springbrook Holding Company LLC CIVICPAY TRANSACTION FEE 10/19/2023 380.50 0 Springbrook Holding Company LLC CIVICPAY TRANSACTION FEE OCT 2023 11/09/2023 380.50 0 Springbrook Holding Company LLC CIVICPAY TRANSACTION FEE CREDIT 11/22/2023 10.50 0 USABlueBook STOCK #39170 10/06/2023 560.82
0 USABlueBook STATEMENT 10/4/23 10/19/2023 501.77
0 USABlueBook SUPPLIES FOR WATER TREATMENT PLANT 11/02/2023 580.62 0 USABlueBook LAMP ASSEMBLY FOR 1720 D & E 11/22/2023 472.36 91634 Alpha Analytical Laboratories, Inc. Wastewater testing for FY 23/24 10/06/2023 1,356.00 91642 Dewberry Engineers Inc. TO #10 Sewer General Engineering 10/06/2023 6,157.35 91644 General Plumbing Supply Credit applied- Misc plumbing supplies for Highland Alley repair 10/06/2023 -94.47 91654 MotherLode Answering Service, Inc. BASIC SERVICES PLUS ADDITIONAL TRANSACTIONS10/06/2023 71.04 91655 Mountain Oasis Purified Water INVOICES 375635 AND 374296 10/06/2023 68.75 91659 Quill Corporation CANON BLACK TONER CART 10/06/2023 101.27 91668 USA North 811- CA Underground Facilities Safe Membership fee plus billable tickets fee 10/06/2023 3.20 91669 Utica Water & Power Authority S-126 WATER DATA COLLECTION 10/06/2023 400.00 91675 Angels Sheet Metal, Inc. TESTING/ CHARGED UNIT WITH 2LBS AND ADDED DYE10/19/2023 289.09 91676 AT&T REGULAR PHONE SERVICE 10/19/2023 560.25
91686 Helix Environmental Solutions MINIMIZER LIQUID, 6 GALLON PAIL, CADDIE/PUMP/BOX 10/19/2023 1,208.31 91690 MCI LONG DISTANCE SERVICE 10/19/2023 20.45
91693 George Reed Inc. SUPPLIES FOR PUBLIC WORKS 10/19/2023 569.17 91695 Sonora Airco Gas & Gear CYLINDER RENTAL 10/19/2023 8.00 91696 UBEO Business Services USAGE CHARGE FOR 7/1/23-9/30/23 10/19/2023 2.96 91697 Cal.net #25734- WW 10/24/2023 475.14
91698 O'Reilly Automotive, Inc. GL-WIPER FLUID 10/24/2023 62.25 91705 General Plumbing Supply WASTEWATER LINE PLANT WATER LINE AT SBR 10/26/2023 265.25 91707 iWorQ Systems Inc PW Package Citizen Engagement, Facility Management, and Support 10/26/2023 2,000.00 91708 Javelina Trading Company BLUE NITRILE GLOVE/ FREIGHT & HANDLING 10/26/2023 323.98 91711 Aramark SEPTEMBER STATEMENT 10/31/2023 157.24
91713 Dewberry Engineers Inc. TO #10 Sewer General Engineering 10/31/2023 7,663.25 91715 Quill Corporation TONER CART X2/ DESK PAD 10/31/2023 252.09 91716 Rolleri Excavation Inc. TRANSFER RENTAL TAG 4747 & 4748 10/31/2023 3,300.00 91718 Alpha Analytical Laboratories, Inc. Wastewater testing for FY 23/24 11/02/2023 2,310.00 91719 APS ENVIRONMENTAL, INC. Smoke Testing 11/02/2023 7,500.00 91721 Calaveras Lumber Co., Inc. 2.5 GAL GAS CAN 11/02/2023 1,040.36 91729 MARTIN MARIETTA MATERIALS BASE 3/4" X 200 MESH 11/02/2023 172.04 91735 Utica Water & Power Authority PRIOR MONTH WATER DATA COLLECTION FEES 11/02/2023 400.00 91738 Dakota West D1 TESTING 11/09/2023 22.60
91743 MotherLode Answering Service, Inc. BASIC SERVICES AND ADDITIONAL FEES 11/09/2023 76.81 91744 Mountain Oasis Purified Water SERVICES FOR WWTP 11/09/2023 61.00 91746 O'Reilly Automotive, Inc. QTMOTOR OIL 11/09/2023 8.07 91749 Richard Lokey Trucking FIX/REPLACE BRAKES, REPACK STICK CYLINDER, ETC11/09/2023 1,323.64 BR-Board Audit (12/22/2023 - 1:16 PM)

Check No. Vendor/Employee Transaction Description Date Amount 91751 Sonora Airco Gas & Gear CYLINDER RENTAL INVOICE 11/09/2023 8.00 91754 AT&T REGULAR PHONE SERVICE 11/04/23-12/03/23 11/16/2023 671.15 91759 Helix Environmental Solutions WASTE WATER CHEMICALS 11/16/2023 1,208.31 91761 MCI LONG DISTANCE SERVICE 11/16/2023 21.30
91770 Angels Sewer and Drain Inc. CLEARED LINES/ CAMERA LINES 11/22/2023 1,025.00 91773 General Plumbing Supply SUPPLIES FOR WW/W 11/22/2023 81.99 91774 General Supply Company SUPPLIES WW/WT 11/22/2023 118.15 91776 Grainger AIR VAC VALVE 11/22/2023 843.83
91777 Nash Service Inc. 2001 DODGE PICKUP MAINT. 11/22/2023 912.36 91778 Quill Corporation OFFICE SUPPLIES 11/22/2023 32.31 91782 Synagro Technologies, Inc LAND APPLY CAK TO SILVA APRIL 16-OCT 23 11/22/2023 2,362.84 91786 ULINE CLASS 3 HEAVY DUTY RAIN JACKET X3 11/22/2023 521.13 91802 Sonora Airco Gas & Gear Dropleg top wind/ welding helmet 11/30/2023 294.47 10252301 US Bank Corporate Payment Systems PUBLIC WORKS SURFACE PRO COVERS 10/25/2023 2,950.02 Total for Department: 8000 Sewer O&M 136,952.39
Total for Fund:300 Sewer O&M 152,137.50
BR-Board Audit (12/22/2023 - 1:16 PM)

Check No. Vendor/Employee Transaction Description Date Amount Fund: 315 Sewer Debt Service
Department: 2021 Sewer Debt Service
91681 State Water Resources Control Board Financing Agreement Contract Number 09812 10/19/2023 1,218.84 Total for Department: 2021 Sewer Debt Service 1,218.84
Total for Fund:315 Sewer Debt Service 1,218.84
BR-Board Audit (12/22/2023 - 1:16 PM)

Check No. Vendor/Employee Transaction Description Date Amount Fund: 350 Water O&M
Department: 8001 Water O&M
0 Calaveras Power Agency Power - City Locations 10/19/2023 9,240.00 0 Calaveras Power Agency Power - City Locations 11/22/2023 3,924.00 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 10/06/2023 168.95 0 DataProse LLC BILL PERIOD 9/1-9/30 10/06/2023 1,306.87 0 DataProse LLC POSTAGE USED, ETC. 11/09/2023 605.20
0 Gateway Press DECALS SOLVENT DIGITAL PRINT 11/22/2023 379.23 0 GovConnection, Inc 5 Surface Pros with Pens for Water and Wastewater 10/19/2023 4,119.20 0 GovConnection, Inc Surface Pro 9 with cover, protector, and stylus 11/22/2023 860.53 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: Barracuda 10/31/2023 191.75 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: Barracuda 11/09/2023 109.37 0 Springbrook Holding Company LLC CIVICPAY TRANSACTION FEE 10/19/2023 380.50 0 Springbrook Holding Company LLC CIVICPAY TRANSACTION FEE OCT 2023 11/09/2023 380.50 0 Springbrook Holding Company LLC CIVICPAY TRANSACTION FEE CREDIT 11/22/2023 10.50 91634 Alpha Analytical Laboratories, Inc. Water treatment testing for FY 23/24 10/06/2023 4,814.00 91642 Dewberry Engineers Inc. TO #11 Water Gen Engineering Services 10/06/2023 1,450.48 91644 General Plumbing Supply 20 ft 6" pipe 10/06/2023 752.96 91653 MARTIN MARIETTA MATERIALS REF NUMBER- 60277244 10/06/2023 236.39 91654 MotherLode Answering Service, Inc. BASIC SERVICES PLUS ADDITIONAL TRANSACTIONS10/06/2023 30.45 91668 USA North 811- CA Underground Facilities Safe Membership fee plus billable tickets fee 10/06/2023 1.80 91693 George Reed Inc. SUPPLIES FOR PUBLIC WORKS 10/19/2023 569.18 91697 Cal.net #22535- Forebay WT 10/24/2023 23.48
91698 O'Reilly Automotive, Inc. ITEM NUMBER 74209 10/24/2023 80.80 91707 iWorQ Systems Inc PW Package Citizen Engagement, Facility Management, and Support 10/26/2023 2,000.00 91709 CALEB MASON PERDIEM (OUT OF TOWN TRAINING 10/26/2023 266.39 91710 Josh Soulier CERT RENEWAL FEE 10/26/2023 185.00
91713 Dewberry Engineers Inc. TO #11 Water Gen Engineering Services 10/31/2023 6,377.03 91714 Pace Supply Corp. ITEM NUMBER FORC4433QNL 10/31/2023 1,947.85 91718 Alpha Analytical Laboratories, Inc. Water treatment testing for FY 23/24 11/02/2023 1,768.00 91721 Calaveras Lumber Co., Inc. SUPPLIES FOR PUBLIC WORKS 11/02/2023 493.58 91725 Froggy's Auto Wash & Lube SYTHETIC OIL AND LUBE FOR PUBLIC WORKS 11/02/2023 160.00 91729 MARTIN MARIETTA MATERIALS PRODUCT #4618 ENVIRONMENTAL LOAD FEE 11/02/2023 236.39 91730 MISCOWATER CHLORINE SENSOR 11/02/2023 2,251.70
91733 Sterling Water Technologies LLC Zinc Orthophosphate 11/02/2023 4,526.00 91738 Dakota West D1 TESTING 11/09/2023 22.60
91739 Energy Systems DUE FROM INVOICE 72964-1 11/09/2023 10.00 91743 MotherLode Answering Service, Inc. BASIC SERVICES AND ADDITIONAL FEES 11/09/2023 32.92 91747 Pace Supply Corp. PRODUCTS FOR PUBLIC WORKS 11/09/2023 97.20 91769 Angels Food Market SUPPLIES FOR WASTE WATER/WATER TREATMENT 11/22/2023 72.17 91800 Pace Supply Corp. CORP BALL STOP FORD/BAND REPAIR CLAMP 11/30/2023 523.01 10252301 US Bank Corporate Payment Systems HOTEL FOR CALEB'S WATER CLASS 10/25/2023 1,242.37 Total for Department: 8001 Water O&M 51,848.35
Total for Fund:350 Water O&M 51,848.35
BR-Board Audit (12/22/2023 - 1:16 PM)

Check No. Vendor/Employee Transaction Description Date Amount Fund: 365 Water Capital Replacement
Department: 2032 Water Capital Replacement
91642 Dewberry Engineers Inc. TO #5 Env Docs SR 49 Bridge 10/06/2023 1,895.83 91701 Black Water Consulting Engineers, Inc. City of Angels WTP Upgrade- Blanket PO FY 23-24 10/26/2023 11,175.36 91720 Black Water Consulting Engineers, Inc. REMAINING BALANCE FROM INVOICE 6264 11/02/2023 7,405.37 91755 Black Water Consulting Engineers, Inc. City of Angels WTP Upgrade- Blanket PO FY 23-24 11/16/2023 4,710.00 Total for Department: 2032 Water Capital Replaceme 25,186.56 Total for Fund:365 Water Capital Replacement 25,186.56
BR-Board Audit (12/22/2023 - 1:16 PM)

Check No. Vendor/Employee Transaction Description Date Amount Fund: 405 LAFCO Trust Fund
Department: 9001 LAFCO
91706 Jennifer Davis-Herndon LAFCO TRAINING 10/18/23-10/20/23 10/26/2023 550.38 91791 CALAFCO 2023 CALAFCO MOBILE WKSHP REGISTRATION 11/30/2023 75.00 91803 Anthony Tyrrell PAYMENT FOR CONVERSE EXP. COMM CLAIMS OCT 2023 11/30/2023 1,377.03 Total for Department: 9001 LAFCO 2,002.41
Total for Fund:405 LAFCO Trust Fund 2,002.41
BR-Board Audit (12/22/2023 - 1:16 PM)

Check No. Vendor/Employee Transaction Description Date Amount Grand Total 1,554,944.77
BR-Board Audit (12/22/2023 - 1:16 PM)

Operating Portfolios Beginning Balance Ending Balance Accrued Interest Bank Fees % of Total Main Checking (Bank of Stockton) $ 540,337 $ 714,052 $ 219 $ 268 3% Checking (US Bank) 1,455,206 1,541,029 251 6%
Money Market (Bank of Stockton) 6,248,557 5,923,747 25,190 24% Local Agency Investment Fund (LAIF) * 6,480,266 6,538,626 58,360 26% Certificate of Deposit (Bank of Stockton) ** 10,000,000 10,000,000 40% TOTAL OPERATING FUNDS $ 24,724,366 $ 24,717,454 $ 83,769 $ 519 100% * Interest recorded Quarterly (July 2023)
** CD opened 6/30/2023 interest rate 5.10% Term 12 months Total Interest Earned FY 22/23 $ 359,238
Total Interest Earned FY 23/24 $ 161,048
October 31, 2023

CITY OF ANGELS

TREASURER'S REPORT
For the Month Ended
3%
6%
24%
26%
41%
Composition of Operating Portfolios
October 31, 2023
Main Checking (Bank of Stockton)
Checking (US Bank)
Money Market (Bank of Stockton)
Local Agency Investment Fund
(LAIF) *
Certificate of Deposit (Bank of
Stockton) **
$219
25,190
58,360
$268
251
0% 20% 40% 60% 80% 100%
Main Checking (Bank of Stockton)
Checking (US Bank)
Money Market (Bank of Stockton)
Local Agency Investment Fund (LAIF) *
Interest Earnings/Bank Fees
October 31, 2023
Accrued Interest Bank Fees
Operating Portfolios Beginning Balance Ending Balance Accrued Interest Bank Fees % of Total Main Checking (Bank of Stockton) $ 714,052 $ 569,743 $ 20 $ 194 2% Checking (US Bank) 1,541,029 1,702,935 112 7%
Money Market (Bank of Stockton) 5,923,747 6,198,491 24,774 25% Local Agency Investment Fund (LAIF) * 6,538,626 6,538,626 26% Certificate of Deposit (Bank of Stockton) ** 10,000,000 10,000,000 40% TOTAL OPERATING FUNDS $ 24,717,454 $ 25,009,796 $ 24,794 $ 306 100% * Interest recorded Quarterly (Oct 2023)
** CD opened 6/30/2023 interest rate 5.10% Term 12 months Total Interest Earned FY 22/23 $ 358,823
Total Interest Earned FY 23/24 $ 185,842
November 30, 2023

CITY OF ANGELS

TREASURER'S REPORT
For the Month Ended
2%
7%
25%
26%
40%
Composition of Operating Portfolios
November 30, 2023
Main Checking (Bank of Stockton)
Checking (US Bank)
Money Market (Bank of Stockton)
Local Agency Investment Fund
(LAIF) *
Certificate of Deposit (Bank of
Stockton) **
$20
24,774
$194
112
0% 20% 40% 60% 80% 100%
Main Checking (Bank of Stockton)
Checking (US Bank)
Money Market (Bank of Stockton)
Local Agency Investment Fund (LAIF) *
Interest Earnings/Bank Fees
November 30, 2023
Accrued Interest Bank Fees

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE: January 2, 2024
TO: City Council
FROM: Rebecca Callen, City Administrator
RE: UNION PUBLIC UTILITY DISTRICT PRESENTATION AND UPDATE RECOMMENDATION:

Presentation only
BACKGROUND:

To inform the City Council about the ongoing developments within Union Public Utility District (UPUD), a member of the Utica Water & Power Authority (UWPA), and their potential impact on the City of Angels, especially in light of the upcoming Proposition 218.

DISCUSSION:

1. UPUD Lawsuit Update:
- Brief overview of the status of the lawsuit involving UPUD. - Discussion on potential impacts and contingencies being considered.

2. Citizen’s Initiative:
- Presentation on the citizen’s initiative affecting UPUD and its potential consequences. - Analysis of how this initiative may intersect with the interests of the City of Angels.

3. Proposition 218 Anticipation:
- Explanation for why a new proposition 218 rate study will be needed for UPUD in 2024 - Discussion on how this proposition may influence the fiscal capabilities of UPUD and its implications for the City of Angels.

4. Lesson Learned and Best Practices:
- Insights gained from the experiences of UPUD that can be applied to the City of Angels. - Recommendations for proactive measures to mitigate potential challenges. 7A

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov

5. Financial Constraints and Rate Limitations:
- UPUD's understanding of UWPA fee structure in relation to proposition 218 rate constraints. - Implications for the City of Angels in terms of financial planning and future collaboration with UPUD.

FINANCIAL IMPACT:

None at this time.

ATTACHMENTS:

None.

COMMUNITY DEVELOPMENT
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-1346 Utica Park Update - 1
DATE: January 2, 2024
TO: City of Angels City Council
FROM: Amy Augustine, AICP – City Planner
RE: Rural Recreation and Tourism Program - Utica Park Lightner Mine Expansion Project Update RECOMMENDATION:

Acknowledge and accept updates.

STRATEGIC PLAN ALIGNMENT:

A4: Economic Development: Promote a wide variety of economic opportunities consistent with the city's social, cultural, environmental, and aesthetic resources. The proposed Rural Recreation and Tourism grant park project is intended to increase tourism through park enhancements including a stage, historical (cultural) interpretation trail, and improved pavilion for outdoor events. A new children’s playground, adult/teen exercise equipment, bocce courts, hardcourts, improved pavilion and stage are intended to encourage social interactions with local theatre productions, local musical performances, movies in the park and enhanced outdoor spaces for other local events.

A5: Economic Development: Maintain and enhance the city's economic vitality while conserving the city's social, cultural, environmental, and aesthetic resources. See above.

B2 Community Identity: Design new development to be compatible with the natural, scenic, and cultural resources and rural character of Angels Camp. The Community Stakeholders Design Committee will assist with park design to ensure compatibility with cultural resources and rural character.

C7: Public Facilities and Services: Maintain or increase the levels of service currently available within Angels Camp for park facilities and infrastructure. The project will increase the size of Utica Park by 3.8± acres, add or improve numerous park amenities, and upgrade and expand infrastructure increasing the level of park facilities available to all age groups and ability levels for residents and visitors.

BACKGROUND:

Consistent with direction from the City Council, attached is an update on the above-captioned project through December 21, 2023.
• A subcommittee of the Community Stakeholders Design Committee was held on December 5, 2023 (see attached sign-in sheet) to refine the design of the children’s playground. • On December 13, 2023, the full Community Stakeholders Design Committee was held. Staff presented some final changes from the subcommittee and the project consultant (SPEC). The full committee approved the final playground design. SPEC is preparing final plans. Upon receipt and approval by staff, playground equipment can be ordered (commencing in January 2024).

The committee also reviewed alternatives for outdoor gym equipment. A conceptual plan and location for the equipment was identified. It will be refined at the next meeting on January 17, 2024. Staff is reaching out to local health organizations for additional funding in support of adult fitness equipment. 7B

COMMUNITY DEVELOPMENT
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-1346 Utica Park Update - 2
• The park’s Constant Contact e-mail notification database created for persons interested in park updates, newsletters, status reports includes 163 individuals. Please send an e-mail to [email protected] with a subject line “Utica Park” to receive notifications.
• Parties interested in sponsoring a memorial tree or a memorial bench are encouraged to submit their name to [email protected]. Signing up does not commit individuals to a purchase. Interested persons will be notified once costs are determined.
• GeoCon was hired as the geotechnical engineering firm to evaluate the site. A site visit occurred on 10/23/23. A draft phase one recommendation study was received October 30, 2023. Next steps required drilling to determine the configuration of mine shafts for potential capping and to confirm the construction capabilities of the area.

GeoCon has been contracted to commence that work to cost $30,670.00. Boyer and its design team determined that additional evaluation of the existing Utica Park also was necessary. GeoCon has been hired to perform that work at a cost of $4,800. A second site visit occurred December 20, 2023 for onsite evaluation of the existing Utica Park. Recommendations for any areas requiring avoidance in existing Utica Park are anticipated in early January 2024. Then, site testing will occur and design plans can be prepared. • The next meeting of the interpretive sign subcommittee meeting will be held January 23, 2024, to review draft text for signage. Committee members are Judith Marvin (historian), Tad Folendorf (historian), James G. Respess, Ph.D. (graphic design), Amy Augustine, Rebecca Callen. Outreach to other local historians is ongoing. At present, interpretive signs are proposed to include Master overview of mining (Mother Lode Belt, locating mines in Angels Camp, line drawing of a standard mill), Utica Hoist footings, Lightner hoist, Lightner ore bins, mining people, mining nationalities represented in Angels Camp, Angels Camp history overview. QR codes are also proposed for various locations and on interpretive signs to provide additional information (e.g., Utica Shaft).

Initial sign design and content will be presented to the Community Stakeholders Design Committee at a future meeting.
• Staff contacted Timbercraft (local) for a cost estimate to construct park benches from the walnut trees removed from the park. A revised schedule is in mid-January for that agency to provide cost estimates and construction timelines.

ATTACHMENTS:

A. Budget
B. Anticipated timeline
C. Community Stakeholders Design Committee and Subcommittee sign-in sheets City of Angels
Utica Park Lightner Mine Budget
Budgeted Revenue Total %
Rural Recreation and Tourism Grant (CA Dpt. of Parks and Recreation) $ 3,000,000 State Funding 3,177,952 80% State Per Capita (Children's Playground) 177,952 Federal Funding 597,430 15% Community Development Block Grant (Bathrooms) 167,000 Local/City Funding 195,000 5% Community Development Block Grant (Generator) 30,430
ARPA appropriation (Gap Funding) 400,000
Angels Camp Community Club (Children's Playground) 135,000 General Fund allocation for second stall) 60,000
Total Revenue $ 3,970,382
Expenditures Budgeted Actual
Purchase 3.2 acres (Escrow Fees & Title) $ 325,071 $ 325,071 Phase 1 (Hazardous Materials) 3.2 acres (Nelson Environmental) 2,500 2,500 Appraisal (Schuller Appraisals) 2,500 2,500
Design and Construction (Boyer Construction) 2,275,000 21,345 Geotechnical Engineer Preliminary Report (Geocon) 4,900 4,900 Geotechnical Engineer Phase II (Geocon) 35,470 -
Arborists Report (California Tree & Landscape Consulting) 2,180 2,180 San Joaquin County Office of Education Greater Valley Conservation Center 171,622 171,622 Peffer's Tree Servicer, LLC (Tree trimming) 7,000 7,000 Playground Equipment (SPEC) 460,000 -
Bathrooms (T&S West) 309,000 118,370
Generator (Pioneer Electric) 30,430 30,430
Total Expense $ 3,625,673 $ 685,917
Remaining $ 344,709 $ 3,284,465
Please note ARPA funds are designated for project overruns Utica Park Timeline
Task Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 2028 Sign Grant Contract with StatePurchase Property
Appraisal
Phase 1
Open/Close Escrow
Site Preparation
Contract with Conservation Corps
Vegetation Removal Weather Delays
Project Signage
Hire Contractors
RFP/Select/Contract - Playground - SPEC
/Select/Contract - Bathrooms - J&S West
ect/Contract-Design and Construct-Boyer
Preliminary Design
Geotechnical Study Determinations Geotech unavailable Critical Path Design Team - Preliminary Design
Form Stakeholders Committee
Draft Design Playground
Stakeholders Review Playground
Draft Design Playground+
Stakeholders Review Playground+
Draft Design Remaining Park
Stakeholders Review Remaining Park
Final Design
Construction - Boyer
Site work
Structures Playground
Complete and Commission
Closeout
Grant DeadlinesRural Recreation and Tourism (park) 6/30/2028 28-Jun Community Developmet Block Grant (bat24-Nov 24-Nov
Per Capita Grant (Playground) 6/30/2024 6/30/2024
Community Club (Playground) ASAP

COMMUNITY DEVELOPMENT
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-1346 Utica Park Lightner Mine Expansion
Sign-in Sheet - December 5, 2023
Name/Company/Contact info
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COMMUNITY DEVELOPMENT
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-1346 Utica Park Lightner Mine Expansion
Sign-in Sheet - December 13, 2023
NameVCompany/Contact Info
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COMMUNITY DEVELOPMENT
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-1346 CDBG Surplus Funds - 1
DATE: January 2, 2024
TO: City of Angels City Council
FROM: Michelle Gonzales, Finance Director and Amy Augustine, AICP – City Planner RE: RESOLUTION 24-05 APPROVING AN AMENDMENT TO THE STANDARD AGREEMENT ISSUED UNDER THE 2020 COMMUNITY DEVELOPMENT BLOCK

GRANT PROGRAM CORONAVIRUS RESPONSE (CDBG-CV) REQUESTING AN ADDITIONAL $66,355.00
RECOMMENDATION:

Approve Resolution 24-05.

STRATEGIC PLAN IMPLEMENTATION:

A3 Conservation & Open Space Protect the health and safety of people and property in the city from natural and man-made hazards. The funded improvements will assist in supporting the community during emergencies.

A8 Public Safety Prepare city staff, agencies, and citizens to respond in a coordinated and cooperative manner to emergency situations. The funded improvements will assist in supporting the community during emergencies.

C4 Public Facilities and Services Maintain or increase the levels of service currently available within Angels Camp for public works facilities and infrastructure including roads, sidewalks, drainage facilities, public buildings, and other public facilities. The funded improvements expand the use of the city’s public kitchen for commercial, recreational and emergency uses in addition to improving park restrooms.

C7 Public Facilities and Services Maintain or increase the levels of service currently available within Angels Camp for park facilities and infrastructure. The funded improvements expand the use of the city’s public kitchen for commercial, recreational and emergency uses in addition to improving park restrooms.

BACKGROUND
The City received $315,465 in Community Development Block Grant (CDBG) covid relief (CV) funds for the following projects located at Utica Park:
7C

COMMUNITY DEVELOPMENT
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-1346 CDBG Surplus Funds - 2
CDBG Grant Purpose Grant
Amount
Surplus
Requested
CV-2/3 00247 Add a bathroom near the existing kitchen to allow its use as a commercial kitchen during
emergencies
$197,520 $49,355.00
CV-2/3 Kitchen upgrades to convert it to a commercial
kitchen to be used during emergencies
$49,941 0.00
CV-1 Add a generator to the kitchen to allow use during emergencies and install emergency signage
$68,004 $17,000.00
Total $315,465.00 $66,355.00
The California Department of Housing and Community Development (HCD) has a small amount of Community Development Block Grant Coronavirus (CDBG-CV) funding remaining available to encumber for existing construction projects that have experienced unanticipated cost increases. A limit of 25% of the original project budget may be requested.

The City is requesting an additional $66,355 in surplus funds to cover the following cost overruns:

1. $49,355 towards the new bathroom. The lowest responsible bid was $249,000 and has been awarded. It exceeded the CDBG budget by $51,480. The remaining $2,125 will be covered by the City’s Rural Recreation and Tourism Grant.

2. $17,000 towards banner poles and a new propane tank and lines in support of the kitchen generator.

The installation of a generator for the commercial kitchen to support operations during emergencies required removing, replacing, upsizing and relocating the small propane tank previously adjacent to the kitchen. This cost was not anticipated and would be covered by the additional funds. Banner poles were design and engineered as part of the CDBG grant; however, insufficient budget did not allow for construction and installation. Requested funds would go towards those costs.

3. No additional funding is requested for kitchen equipment which has been purchased.

FISCAL ANALYSIS
Surplus funds for the new bathroom could be re-allocated to the City’s Rural Recreation and Tourism Grant (Note: The addition of a second bathroom stall for $60,000 was separately allocated from the general fund).

Propane tank replacement costs were anticipated to come from the general fund without allocation of these surplus CDBG funds. The banner signs would require an additional grant funding source if these funds are not secured.

ATTACHMENTS:

A. Resolution 24-05
1 Department of Housing and Community Development
Version 11/15/2023

CDBG-CV
CDBG-CV Allocation of
Remaining Funding –
Jurisdiction Resolution
Resolution of the Governing Body
RESOLUTION NO. 24-05

A RESOLUTION APPROVING AN AMENDMENT TO THE STANDARD
AGREEMENT ISSUED UNDER THE 2020 COMMUNITY

DEVELOPMENT BLOCK GRANT PROGRAM CORONAVIRUS

RESPONSE (CDBG-CV)
BE IT RESOLVED by the City Council of the City of Angels as follows:

SECTION 1:

The City Council has reviewed and hereby approves the submission to the State of California (“State”) of a Request for Additional Funds to fill gaps created by documented unanticipated cost increases. The funds would be added to its existing CDBG-CV Standard Agreement(s) with the State numbered 20-CDBG-CV1-00116 & 20-CDBGCV2-3-00247 (the “Standard Agreement(s)”) pursuant to the State’s June 2020 CDBGCV1 Notice of Funding Availability; December 2020 CDBG-CV2 and CV3 Notice of Funding Availability (NOFA); and/or the CDBG Method of Distribution as described in the State of California 2019-2020 Annual Action Plan August 2020 Second Substantial Amendment and the CDBG-CV Method of Distribution as described in the State of California 2019-2020 Annual Action Plan August 2020 Fifth Substantial Amendment.

The City previously approved the use of $197,520 of Program Income for this CDBGCV activity which was included in the (20-CDBG-CV2-3-00247) and by this resolution will use an additional amount not-to-exceed $49,355 for a total commitment of $246,875 of Program Income.

The City previously approved the use of $68,004 of Program Income for this CDBG-CV activity which was included in the (20-CDBG-CV1-00116) and by this resolution will use an additional amount not-to-exceed $17,000 for a total commitment of $85,004 of Program Income.

List of Activity Funding:

Current Authorized amount(s) under Standard Agreement 20-CDBG-CV1-00116 & 20- CDBG-CV2-3-00247:
• CDBG-CV:

CDBG-CV Allocation of
Remaining Funding –
Jurisdiction Resolution 2
Department of Housing and Community Development
Version 11/15/2023

CDBG-CV
• Program Income:
o 20-CDBG-CV-2-3-00247 $197,520
o 20-CDBG-CV1-00116 $68,004
• Total: $265,524
Amount of new CDBG-CV funds to be added to Standard Agreement 20-CDBG-CV1- 00116 & 20-CDBG-CV2-3-00247:
• CDBG Not to exceed $66,355
• Program Income:
o 20-CDBG-CV-2-3-00247 $49,355
o 20-CDBG-CV1-00116 $17,000
• Total: $66,355
Total amount of amended Standard Agreement 20-CDBG-CV1-00116 & 20-CDBGCV2-3-00247:
• CDBG Grant Not to exceed $331,879
• Program Income:
o 20-CDBG-CV-2-3-00247 $246,875
o 20-CDBG-CV1-00116 $85,004
• Total: $331,879
SECTION 2:

The City acknowledges compliance with all state and federal public participation requirements with respect to the proposed amendments to the Standard Agreement described in Sections 1 above.

SECTION 3:

The City hereby authorizes and directs the City Administrator, or designee*, to execute and deliver all application(s), “Request(s) for Additional Funds,” and/or amendments to the Standard Agreement and act on the City’s behalf in all matters pertaining to all such application(s), “Request(s) for Additional Funds,” and/or amendments.

SECTION 4:

If an amendment to the Standard Agreement is approved as contemplated above, the City Administrator, or designee*, is authorized to enter into, execute, and deliver an CDBG-CV Allocation of
Remaining Funding –
Jurisdiction Resolution 3
Department of Housing and Community Development
Version 11/15/2023

CDBG-CV
amendment to the Standard Agreement and any and all other documentation which may be required by the State from time to time for the purposes of this grant.

SECTION 5:

If an amendment to the Standard Agreement is approved, the City Administrator, or designee*, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with this grant.
* Important Note: If the designee is signing any application, agreement, amendment, or any other document on behalf of the designated official of the City/County, written proof of designee authority to sign on behalf of such designated official must be included with the Resolution, otherwise the Resolution will be deemed deficient and rejected.

Additionally, do not add limitations or conditions on the ability of the signatory or signatories to sign documents, or the Resolution may not be accepted. If more than one party’s approval is required, list them as a signatory. The only exception is for county counsel or city attorney to approve as to form or legality or both, IF such approval is already part of the standard city/county signature block as evidenced by the signed Resolution itself. Inclusions of additional limitations or conditions on the authority of the signer will result in the Resolution being rejected and will require your entity to issue a corrected Resolution prior to the Department issuing a Standard Agreement or any subsequent amendments thereto.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Angels held on January 2, 2024, by the following vote:

AYES: _______ NOES: _______
ABSENT: _______ ABSTAIN: _______
____________________________________
Jennifer Herndon, Mayor
City of Angels City Council

STATE OF CALIFORNIA
CDBG-CV Allocation of
Remaining Funding –
Jurisdiction Resolution 4
Department of Housing and Community Development
Version 11/15/2023

CDBG-CV
City of Angels
“I, Rose Beristianos, City Clerk of the City of Angels, State of California, hereby certify that (i) the above and foregoing is a full, true, and correct copy of a resolution duly adopted by said City Council on this 2nd day of January, 2024; (ii) such resolution has not been amended, modified, repealed or rescinded since the date of its adoption; and (iii) such resolution remains in full force and effect.” ___________________________________________
Rose Beristianos, City Clerk of the City of Angels,
State of California
By: _____________________________
Name and Title

COMMUNITY DEVELOPMENT
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-1346 Mark Twain Elementary School Safety Improvements - 1
DATE: January 2, 2024
TO: City of Angels City Council
FROM: Amy Augustine, AICP – City Planner
RE: RESOLUTION 24-03 – APPROVING THE INSTALLATION OF TWO STOP SIGNS ON

STANISLAUS AVENUE AT THE INTERSECTION OF STANISLAUS AVENUE WITH

ONEIDA STREET AND SAN JOAQUIN AVENUE CREATING A FOUR-WAY STOP AT THE INTERSECTION.

RESOLUTION 24-04 – ESTABLISHING “NO PARKING” ZONES AT ENTRANCES AND EXITS TO MARK TWAIN ELEMENTARY SCHOOL AND ESTABLISHING “NO PARKING OR STOPPING BETWEEN THE HOURS OF …” SIGNS ALONG

STANISLAUS AND SAN JOAQUIN AVENUES ADJACENT TO MARK TWAIN ELEMENTARY SCHOOL DURING DROP-OFF AND PICK-UP HOURS.

RECOMMENDATION:

The City Council may:

A. Approve one or both Resolutions
B. Deny one or both Resolutions
C. Amend one or both Resolutions
Staff recommends approving both Resolutions 24-03 and 24-04.

STRATEGIC PLAN IMPLEMENTATION:

A8 Public Safety Prepare city staff, agencies, and citizens to respond in a coordinated and cooperative manner to emergency situations. The proposed safety improvements are a coordinated and cooperative effort between the City of Angels and Mark Twain Elementary School to improve student safety during drop-off and pick-up hours.

BACKGROUND
Mark Twain Elementary School has grown over time in both student population and the number of on-site buildings needed to accommodate them. This growth has occurred with minimal expansion in school acreage.

At the same time, the number of school bus runs has decreased resulting in an increase in the number of parents picking up and dropping off students using individual autos. One reason given for this is a lack of bus drivers. Insufficient space exists on campus to accommodate this volume of autos which park along Stanislaus, Oneida and San Joaquin Streets during pick-up and drop-off times given limited bus service and limited use of bus service when provided. Children often cross one or more of these streets to reach their parked parent. At the same time, school, local residential, and medical office traffic continues through the 7D
Mark Twain Elementary School Safety Improvements - 2
school zone at regular speeds during critical pick up and drop off hours. To date, the school has not provided crossing guards.

The school implements variable release times by grade level; but parents with multiple children in multiple grades simply end up visiting campus multiple times or parking for extended periods to pick up children at these varied release times.

The City of Angels Police Department, City Hall, and Public Works have received numerous complaints related to hazardous conditions for dropping off and picking up students at Mark Twain Elementary School. In response, the city has met with the school to try and identify solutions. In response to these meetings, the City obtained grant funds to construct new sidewalks along Stanislaus Avenue. More recently, the city applied for and received a federal Safe Streets for All Grant (SS4A) to design and test transportation demonstration project(s) to improve student safety.

In the interim, the city is proposing the following safety improvements (Figures 1 and 2):

1. Establishing a four-way stop at the intersection of San Joaquin Street, Stanislaus Avenue and Oneida Street with the placement of two additional stop signs along Stanislaus Avenue (Figure 1)

2. Establishing a No Parking Zones, including painting sidewalk curbs red, at the entrances and exits at Mark Twain Elementary including:

A. Badger/Pacific Street and Stanislaus Avenue
B. School Parking Lot on APN 060-004-002
C. School entrance on San Joaquin Avenue
D. School exit on Stanislaus Avenue

3. Establishing a No Parking/No Stopping Zone reflecting the designated drop off and pick up hours at Mark Twain Elementary School along Stanislaus and San Joaquin Avenues fronting the school.

Current drop off / pick-up hours are:

Monday through Friday Drop off: 7:45 a.m. (School begins at 8:15 a.m.) Monday through Thursday Pick up: 2:15 p.m. – 2:45 p.m.

Friday Pick up: 12:20p.m. – 1 p.m.

Parents frequently show up 40-45 minutes early for pick-up.

Recommended No Parking/No Stopping hours would be:

Monday through Friday: 7:00 a.m. – 8:30 a.m.

Monday through Thursday: 1:30 – 3:30 p.m.

Friday: 11:45- 1:45 p.m.

Mark Twain Elementary School Safety Improvements - 3
Figure 1: Stop Signs
Mark Twain Elementary School Safety Improvements - 4
Figure 2: Curb Markings, No Parking Signs
Mark Twain Elementary School Safety Improvements - 5

FISCAL ANALYSIS
The cost of materials is projected to be approximately $3,000 (2 stop signs, paint, 6-8 “No Parking/No Stopping Between the hours of” Signs. If installed by the City Public Works Department, labor costs for staff time could be up to $5,000. If a private firm is hired instead to install the improvements, labor could total up to $15,000.

Please note that it is likely that the No Parking Signs will require installation into the concrete sidewalk, affecting installation time.

ATTACHMENTS:

A. Resolution 24-03
B. Resolution 24-04
C. Letter of Support from Mark Twain Elementary

CITY OF ANGELS

CITY COUNCIL
RESOLUTION NO. 24-03

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANGELS APPROVING THE

INSTALLATION OF TWO STOP SIGNS ON STANISLAUS AVENUE AT THE INTERSECTION OF

STANISLAUS AVENUE WITH ONEIDA STREET AND SAN JOAQUIN AVENUE CREATING A

FOUR-WAY STOP AT THE INTERSECTION
WHEREAS, Mark Twain Elementary School has experienced safety issues dropping off and picking up students along Stanislaus Avenue; and
WHEREAS, a contributor to these safety issues is the speed of through traffic along Stanislaus Avenue; and
WHEREAS, crea�ng a four-way stop at the Stanislaus/San Joaquin/Oneida intersec�on would assist in reducing the speed of through traffic and assist children to safely cross the street; and WHEREAS, city staff has reviewed the proposal and recommends approval; and WHEREAS, Mark Twain Elementary School has been informed of, and is in agreement with, the proposal;
NOW, THEREFORE, BE IT RESOLVED, that the City of Angels City Council does hereby approve the installation of two stop signs on Stanislaus Avenue at the intersection of Stanislaus Avenue with Oneida Street and San Joaquin Avenue creating a four-way stop at the intersection.

PASSED AND ADOPTED this 2nd day of January 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________
Jennifer Herndon Mayor
_______________________
Rose Beristianos, City Clerk

HOME OF THE JUMPING FROG

CITY OF ANGELS

CITY COUNCIL
RESOLUTION NO. 24-04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANGELS ESTABLISHING “NO PARKING” ZONES AT ENTRANCES AND EXITS TO MARK TWAIN ELEMENTARY SCHOOL ALONG STANISLAUS AND SAN JOAQUIN AVENUES AND ESTABLISHING “NO PARKING OR STOPPING BETWEEN THE HOURS OF …” SIGNS ALONG STANISLAUS AND SAN JOAQUIN AVENUES ADJACENT TO MARK TWAIN ELEMENTARY SCHOOL DURING DROPOFF AND PICK-UP HOURS.

WHEREAS, Mark Twain Elementary School has experienced safety issues dropping off and picking up students along Stanislaus Avenue; and
WHEREAS, a contributor to these safety issues is obstructed visibility for drivers entering and exi�ng the campus; and
WHEREAS, another contributor to student safety is reduced visibility of students on foot due to cars parked along Stanislaus and San Joaquin Avenues adjacent to the school; and WHEREAS, establishing no parking zones adjacent to ingress and egress loca�ons at the school would improve visibility for automobiles; and
WHEREAS, establishing no parking/no stopping zones along Stanislaus Avenue and San Joaquin Avenue would increase the visibility of students moving to and from parked cars; and WHEREAS, city staff has reviewed the proposal and recommends approval; and WHEREAS, Mark Twain Elementary School has been informed of, and is in agreement with, the proposal;
NOW, THEREFORE, BE IT RESOLVED, that the City of Angels City Council does hereby approve establishing “no parking” zones at entrances and exits to Mark Twain Elementary School along Stanislaus and San Joaquin Avenues and establishing “no parking or stopping between the hours of …” signs along Stanislaus and San Joaquin Avenues adjacent to Mark Twain Elementary School during drop-off and pick-up hours.

PASSED AND ADOPTED this 2nd day of January 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________
Jennifer Herndon Mayor
_______________________
Rose Beristianos, City Clerk

HOME OF THE JUMPING FROG
Mark Twain Union Elementary School District
981 Tuolumne Avenue • P.O. Box 1359
Angels Camp, CA 95222
(209) 736-1855 phone • (209) 736-6888 fax • www.mtwain.k12.ca.us Eric Griffin, Superintendent
Board of Education: Diane Bateman Jennifer Eltringham Scott McNurlin Christy Miro Timothy Randall “We believe all students will succeed.”
Mayor Jennifer Herndon
City of Angels City Council
City Hall
200 Monte Verda, Building B
Angels Camp, CA 95222
RE: Mark Twain Elementary School Transportation Safety Improvements Honorable Mayor Herndon:

Mark Twain Elementary School is providing this letter of support for the following improvements to increase student safety during drop-off and pick-up hours at the school.

Specifically, the school endorses the City’s proposal to:

1. Establish a four-way stop at the intersection of Stanislaus Avenue, San Joaquin Avenue, and Oneida Way with the installation of two additional stop signs along Stanislaus Avenue at the intersection.

2. Establishing “No Parking” zones along Stanislaus Avenue at the intersection of all school driveways/Stanislaus Avenue (e.g., school parking lots, primary school entry/exit, Badger Way) sufficient to preserve visibility for all autos entering or exiting those locations.

3. Establishing “No Parking 7-9 a.m., 12-3:00 p.m., Monday through Friday” signs along Stanislaus Avenue adjacent to the school.

Please contact me if you have any questions or need additional assistance. We look forward to working with the city to continue to improve student safety at our campus.

Sincerely,
Eric Griffin
Superintendent
Mark Twain Union Elementary School District

COMMUNITY DEVELOPMENT
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-1346 Resolution 24-001 Exempt Surplus Land - 1
DATE: January 2, 2024
TO: City of Angels City Council
FROM: Amy Augustine, AICP – City Planner
RE: Resolution 24-01 declaring Assessor’s Parcel Number: 058-007-005, totaling 22.84± acres, as Exempt Surplus Land and Authorizing a Land Exchange to secure road and public utility easements for Foundry Lane and the Angel Oaks/Greenhorn Creek Extension and potential future water and wastewater facilities through adjacent parcels pursuant to Government Code Section 54221(f)(1)(c).

RECOMMENDATION
• Adopt Resolution No. 24-01; declaring that certain property APN 058-007-005 (Property), totaling

22.84±, as exempt surplus land; and
• Authorize the City Planner to forward a certified copy of the Resolution to the California Department of Housing and Community Development in accordance with state law; and • Authorize the City Administrator to sign the necessary deeds and transactional documents on behalf of the City to execute the identified property exchange after HCD review; and • Authorize the City Clerk to forward the executed deeds and transactional documents for the property exchange to the Calaveras County Recorder's Office for recording.

STRATEGIC PLAN IMPLEMENTATION
B4 Land Use Encourage well-designed business attraction and expansion proposals which are compatible with the rural character of the community, contribute positively to the city’s economic base, and improve the city’s jobs/housing balance. The land transaction will facilitate the construction of Foundry Lane with access from SR 4 (in the near term) and the Angel Oaks/Greenhorn Creek extension (in the long term). This, in turn, will facilitate land development for multiple uses, including those that produce jobs and housing consistent with the City of Angels General Plan 2020.

B5 Land Use Provide a well-organized and orderly development pattern that maintains and enhances Angels Camp’s social, economic, cultural, environmental, and aesthetic resources while managing growth so that adequate facilities and services can be provided in pace with development. The land transaction will facilitate the construction of Foundry Lane with access from SR 4 (in the near term) and the Angel Oaks/Greenhorn Creek extension (in the long term). This, in turn, will facilitate land development for multiple uses encouraging economic development consistent with the City of Angels General Plan 2020.

C4 Public Facilities & Services Maintain or increase the levels of service currently available within Angels Camp for public works facilities and infrastructure including roads, sidewalks, drainage facilities, public 7E
Resolution 24-001 Exempt Surplus Land - 2
buildings, and other public facilities. The land transaction will facilitate the construction of Foundry Lane (and access from SR 4) and the Angels Oaks/Greenhorn Creek extension integral to the expansion of land development in the City for multiple uses in the City compatible with the City of Angels General Plan 2020.

The construction of Foundry Lane and opening of a new access point off SR 4 will, in turn, improve traffic flow in the region.

BACKGROUND, ANALYSIS AND FINDINGS
The subject Property was operated as the Altaville Sanitary District until the district dissolved. Pursuant to legislative action, the State of California conveyed the property to the City of Angels as of March 15, 1972.

For the past 52± years, the parcel has remained vacant and unused by the City. California Electric Steel has occasionally used the site to discard molds and related materials from its facility.

Figure 1 identifies the land proposed to be declared exempt surplus land with conceptual locations for Foundry and Angel Oaks/Greenhorn Creek. Figures 2 and 3 identify the location of road and public utility easements to be secured in conjunction with the proposed property exchange. As shown, the easements secured would allow for constructing Foundry Lane (in the near term) and the Angel Oaks/Greenhorn Creek Extension (in the long term), in addition to any water, wastewater, or related public infrastructure facilities, as necessary to support managed growth consistent with the City of Angels General Plan 2020.

The City was approached to sell the Property to the adjoining landowners. The City recognized the need to obtain easements on the adjoining land from the adjacent landowners for constructing Foundry Lane and the Angel Oaks/Greenhorn Creek extension and related public infrastructure. The parties have been in negotiations for the exchange since April of 2019.

Pursuant to the State Surplus Land Act (Act), transferring public property requires the City Council to declare the subject Property as exempt surplus land. Per Government Code Section 54221(f)(1)(c), exempt surplus land includes land that a local agency is exchanging for another property necessary for an agency’s use.

City Uses for APN 058-007-005
A portion of the former Altaville Sanitary District site encompasses the future alignment of the Angel Oaks/Greenhorn Creek Extension. That portion of the Property will be transferred to the City in conjunction with the land exchange (Figure 3). Otherwise, the former Altaville Sanitary District property has not being used by the City in the 52± years since the city acquired it. In fact, the City has, from time to time, forgotten that it owned the Property.

The City has met with all City Departments and has no identified use for the site other than for a future road and public utility easements. In conjunction with the exchange, the City considered requesting a land dedication on a portion of the adjacent parcels for city facilities (e.g., police station, fire station, and/or city hall) in addition to the requested easements, but determined that alternative land was available for these city facilities based on the following:

1. Grant funds already have been secured and a design is nearing completion for a new fire station at the City’s Monte Verda property;

2. Pursuant to a Space Needs Assessment completed for the city by Aspen Street Architects, land adjacent to the former City Hall property at 584 South Main was identified as centrally located and accessible to the community for a City Hall and potential police or fire station. The City has submitted a grant application for funds to secure those properties for a potential expansion of City Hall, a Police Department, and a Resilience Center.

Resolution 24-001 Exempt Surplus Land - 3
Based on the preceding, the City has identified easements for future city road and public utilities infrastructure as its only use for the Property. The locations of the desired easements were identified and marked in the field by the City Engineer (Figures 2 and 3).

City Use for Adjacent Properties
As described, Foundry Lane and the Angel Oaks/Greenhorn Creek Extensions are both identified (directly and indirectly) in Angels Camp General Plan 2020 as necessary for transportation and circulation improvements for the City as follows:

General Plan 2020
Goal 3.A Provide an integrated road system that is safe, efficient, maintains the rural character of Angels Camp and meets current and projected community needs.

Policies

3.A.2 Identify and adopt routes for future roads in advance of new development.

3.A.3 Identify and adopt Local, Collector and Arterial routes to meet the current and projected needs of the community and region.

3.A.4 Identify and adopt routes for future roads to create a street network to disperse local traffic throughout the city, alleviate congestion at critical intersections and improve traffic flow along Local Roads, Collectors and Arterials.

3.A.6 Keep appraised of federal, state and county circulation improvement plans to assure compatibility with city circulation plans.

3.A.12Maintain a list of short-term and long-term circulation improvement projects to guide city growth patterns, growth-rates, investment in infrastructure and to assist in acquiring state and federal funding for necessary circulation improvements.

Implementation Programs:

3.A.k Identify Preferred and Support Construction of Adopted Routes to Serve Future Land Uses:

Collectors
Undertake studies to identify and adopt preferred routes and proposed rights­ of-way widths for new Collector Roads (or Collector Road extensions). Support construction of adopted routes to serve future planned land uses, or to better serve existing land uses within the following areas (See 2020 General Plan Appendix 3D for descriptions of each route):
• Angel Oaks Drive Extension North…

3.A.l. Identify Preferred and Support Construction of Adopted Routes to Serve Future Land Uses:

Local Roads
Undertake studies of alternative transportation routes and identify and adopt preferred routes and proposed rights-of-way widths for new Local Roads (or Local Road extensions) to serve future planned land uses (or to better serve existing land uses) within the following areas (See 2020 General Plan Appendix 3D for descriptions of each proposed route):

Resolution 24-001 Exempt Surplus Land - 4
…J. Foundry Lane Extension…
With Foundry Lane area development, water and wastewater improvements also would be necessary and would be located within the easements to the maximum extent possible.

Securing the easements to construct Foundry Lane, in particular, would facility the ability of the City to pursue grant funds to supplement developer impact mitigation fees to construct Foundry Lane which is essential to managed growth and preservation of the corridor for growth consistent with General Plan 2020 in the near term.

Based on the preceding, the Property is not planned to be used for future City operations, except for a future roadway. Therefore, staff is recommending the City Council adopt the attached resolution declaring the property as exempt surplus land. Staff further recommends that the City Council approve Resolution 24-001 transferring the property to the adjacent landowners and relinquishing the City’s interest in the surplus land in exchange for the Foundry Lane and Angel Oaks/Greenhorn Creek Road extension road and public utility easements as shown in Figures 2 and 3.

If approved, a certified copy of the Resolution with the City's Council's determination that the Property is exempt surplus land, must be submitted to the California Department of Housing and Community Development for its review at least thirty (30) days prior to executing a Quitclaim Deed (or other land exchange documentation).

The proposed Resolution and Quitclaim Deed have been reviewed by the City Attorney and approved as to form.

ENVIRONMENTAL FINDINGS
The actions are not subject to the California Environmental Quality Act ("CEQA") because they are activities that are excluded from the definition of a project by section 21065 of the Public Resources Code and section 15378(b) of the State CEQA Guidelines. This action declares the Property exempt surplus land and directs staff to effectuate the purpose of this Resolution. This is an administrative activity of government which will not result in direct or indirect physical changes to the environment. No commitment to any project is being made at this time. CEQA review requirements must be completed before any commitment to a project occurs and appropriate environmental review pursuant to CEQA will be completed at such time.

ATTACHMENT
Resolution 24-01
Resolution 24-001 Exempt Surplus Land - 5
Resolution 24-001 Exempt Surplus Land - 6
Resolution 24-001 Exempt Surplus Land - 7

CITY OF ANGELS

CITY COUNCIL
RESOLUTION NO. 24-01

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANGELS

CALIFORNIA, DECLARING THAT CERTAIN PROPERTY IDENTIFIED AS ASSESSOR’S PARCEL NUMBER 058-007-005, TOTALING 22.85± ACRES, IN THE

CITY OF ANGELS IS EXEMPT SURPLUS LAND, AND TAKING RELATED

ACTIONS
WHEREAS, the City of Angels Camp owns certain Property iden�fied as Assessor’s Parcel Number 058-007-005, totaling 22.85± acres, which is described in Exhibit "A" and depicted on Exhibit "B", atached hereto and incorporated herein by reference (the "Property); and WHEREAS, the City must comply with Government Code Sec�ons 54220-54234 (the "Surplus Land Act") prior to taking any ac�on to dispose of the Property; and WHEREAS, the Surplus Land Act shall not apply to the disposi�on of the Property if the Property is exempt surplus land, as defined in Government Code Sec�on 54221(f)(1)(C); and
WHEREAS, pursuant to the Surplus Land Act, the City Council must take formal ac�on in a regular public mee�ng to declare that the Property is exempt surplus land, as supported by writen findings; and
WHEREAS, Government Code Sec�on 54221(f)(1)(C) defines exempt surplusland to include land that a local agency is exchanging for another property necessary for the agency's use; and WHEREAS, the Property is being exchanged with adjacent landowners for certain road and public u�lity easements iden�fied in Exhibit “C” for the city’s use, and on that basis the City Council desires to declare the Property exempt surplus land pursuant to Government Code Sec�on 54221(f)(1)(C); and
WHEREAS, pursuant to the Surplus Land Act Guidelines issued by the California Department of Housing and Community Development ("HCD") to interpret and implement the Surplus Land Act, the City Council's determina�on that the Property is exempt surplus land must be provided to HCD for its review at least 30 days prior to disposition.

NOW, THEREFORE, BE IT RESOLVED:

SECTION 1. That the above recitals are true and correct and are a substan�ve part of this Resolu�on.

SECTION 2. That the City Council hereby finds that Property is not being used and is not planned to be used for City work or opera�ons except for a future road and public u�lity easement, is not necessary for the City's use within the meaning of the Surplus Land Act, and portions of the adjacent proper�es are necessary for the City’s use as the future Foundry Lane and the future Angel Oaks/Greenhorn Creek Road extension as shown in Exhibit “C”.

SECTION 3. That the City Council hereby declares the Property is exemptsurplus land as defined in Government Code Sec�on 54221(f)(1)(C) of the Surplus Land Act provided the city exchanges the Property for the road and public u�lity easements iden�fied in Exhibit “C”.

SECTION 4. That staff of the City are hereby authorized and directed to submit a copy of this Resolu�on to HCD in accordance with the Surplus Land Act Guidelines.

SECTION 5. That the staff and officers of the City are hereby authorized, jointly and severally, to take any other such ac�ons as they deem necessary or proper to effectuate the purposes of this Resolu�on, and all ac�ons previously taken are hereby ra�fied.

SECTION 6. That the City Council hereby finds that the ac�ons are not subject to the California Environmental Quality Act ("CEQA") because they are ac�vi�es that are excluded from the defini�on of a project by sec�on 21065 of the Public Resources Code and sec�on 15378(b) of the State CEQA Guidelines. This ac�on declares the Property exempt surplus land and directs staff to effectuate the purpose of this Resolu�on. Thisis administra�ve ac�vity of government which will not result in direct or indirect physical changes to the environment.

No commitment to any project is being made at this �me. CEQA review requirements must be completed before any commitment to a project occurs and appropriate environmental review pursuant to CEQA will be completed atsuch �me.

SECTION 7. That the Mayor shall sign and the City Clerk shall atest to the adop�on of this Resolu�on.

PASSED AND ADOPTED this 2nd day of January 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________
Jennifer Herndon Mayor
_______________________
Rose Beristianos, City Clerk

HOME OF THE JUMPING FROG
EXHIBIT “A” – LEGAL DESCRIPTION
The land described herein is situated in the State of California, County of Calaveras, unincorporated area, described as follows:

PARCEL ONE:

ALL THAT PORTION OF THE WEST 1/2 OF THE SOUTHEAST 1/4, THE EAST 1/2 OF THE EAST 1/2 OF THE SOUTHEAST 1/4 OF THE SOUTHWEST 1/4, AND ALL THAT PORTION OF LOT 5, SOMETIMES DESCRIBED AS THE EAST 1/2 OF THE EAST 1/2 OF THE NORTHEAST 1/4 OF THE SOUTHWEST 1/4 OF SECTION 29, TOWNSHIP 3 NORTH, RANGE 13 EAST, M.D.B. & M., DESCRIBED IN THE DEED TO ALTAVILLE SANITARY DISTRICT RECORDED OCTOBER 22, 1957 IN BOOK 111 OF OFFICIAL RECORDS, PAGE 438, ET SEQ., AS FOLLOWS:

BEGINNING AT A POINT ON THE NORTH LINE OF THE SOUTHWEST 1/4 OF THE SOUTHEAST 1/4 OF SECTION 29, TOWNSHIP 3 NORTH, RANGE 13 EAST, M.D.B. & M., SAID POINT BEING ALSO 330 FEET WESTERLY OF THE EAST LINE OF SAID SOUTHWEST 1/4 OF THE SOUTHEAST 1/4 THENCE SOUTHERLY PARALLEL TO AND 330 FEET WESTERLY OF SAID EAST LINE, 650 FEET MORE OR LESS TO A CREEK TRIBUTARY TO CHEROKEE CREEK; THENCE WESTERLY

ALONG THE CENTERLINE OF SAID TRIBUTARY CREEK TO THE WEST LINE OF PROPERTY AS DEEDED TO M. H. MANUAL BY DEED RECORDED IN THE OFFICE OF THE COUNTY RECORDER OF CALAVERAS COUNTY, IN VOLUME 49 PAGE 140, PARCEL 1; THENCE NORTHERLY ALONG SAID WESTERLY LINE TO ITS INTERSECTION WITH CHEROKEE CREEK; THENCE NORTHERLY ALONG THE

CENTERLINE OF CHEROKEE CREEK TO THE WESTERLY EXTENSION OF THE NORTH LINE OF SAID SOUTHWEST 1/4 OF THE SOUTHEAST 1/4; THENCE

EASTERLY ALONG SAID EXTENSION AND SAID NORTHERLY LINE TO THE POINT OF BEGINNING.

PARCEL TWO:

AN EASEMENT 20 FEET IN WIDTH FOR INGRESS AND EGRESS AND SEWER

PURPOSES AND APPURTENANCES THERETO, LYING IN A PORTION OF THE NORTHWEST 1/4 OF THE SOUTHEAST 1/4 OF SECTION 29, T. 3N., R. 13E., M.D.M., CALAVERAS COUNTY, CALIFORNIA, THE CENTERLINE OF WHICH BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:

BEGINNING AT A POINT ON THE WEST LINE OF THE GLEN ACRES SUBDIVISION, THE SAME BEING FILED IN MAP BOOK 2 AT PAGE 15, RECORDS OF CALAVERAS COUNTY, FROM WHICH THE SOUTHWEST CORNER OF LOT 21 OF SAID SUBDIVISION LIES SOUTHERLY 230 FEET MORE OR LESS; THENCE

SOUTHWESTERLY ALONG THE CENTER OF THE EXISTING TRAVELED WAY AS IT WAS FOUND TO EXIST ON AUGUST 1, 1982, TO A POINT ON THE HEREIN

DESCRIBED PARCEL OF LAND TO BE RETAINED BY THE CITY OF ANGELS CAMP.

THIS EASEMENT BEING RELOCATED AT ANY TIME BY THE GRANTORS, AND

GRANTORS AGREE THAT IF SUCH RELOCATION IS MADE THAT SAID NEWLY

RELOCATED ROAD SHALL BE OF EQUAL QUALITY OF THE ROAD BEING RELOCATED.

TOGETHER WITH AN EASEMENT TO MAINTAIN, REPLACE AND RECONSTRUCT SEWER LINES PLACED UPON SAID REAL PROPERTY. IN THE EVENT THAT ALL

OF SAID PROPERTY GRANTED, TOGETHER WITH EASEMENTS HEREIN

CONTAINED, ARE NO LONGER NEEDED BY GRANTEE FOR SEWER PURPOSES,

ALL OF SAID PROPERTY SHALL REVERT TO THE GRANTOR HEREIN AS SET FORTH IN DEED RECORDED SEPTEMBER 4, 1984 IN BOOK 695 OF OFFICIAL RECORDS, AT PAGE 585, CALAVERAS COUNTY RECORDS.

APN: 058-007-005-000
Subject Property
Exhibit B Subject Property

EXHIBIT C
Road and Public Utility Easements to be Dedicated to the City in Exchange for APN 058-007-005

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE:

TO:

FROM:

RE:

January 2, 2024
City Council
Rebecca Callen, City Administrator

DIRECTION ON ESTABLISHING SUBCOMMITTEES AND AD HOC COMMITTEES AND APPROVAL OF RESOLUTION 24-06 ESTABLISHING PRESCRIPTIVE GUIDELINES FOR

SPECIAL COMMITTEES AND AD HOC COMMITTEES AND APPROVAL OF RESOLUTION 24-07 ESTABLISHING THE INFRASTRUCTURE/FACILITIES SUBCOMMITTEE AND APPROVAL OF RESOLUTION 24-08 ESTABLISHING THE FINANCE/POLICY

SUBCOMMITTEE
RECOMMENDATION:

Direction and approval of Resolution 24-06 establishing prescriptive guidelines for Special Committees and Ad Hoc Committees and approving Resolution 24-07 establishing the Infrastructure/Facilities Subcommittee, and Resolution 24-08 establishing the Finance/Policy Subcommittee STRATEGIC PLAN ALIGNMENT:

A4 Economic Development - Promote a wide variety of economic opportunities consistent with the city's social, cultural, environmental, and aesthetic resources A5 Economic Development - Maintain and enhance the city's economic vitality while conserving the city's social, cultural, environmental, and aesthetic resources B4 Land Use - Encourage well-designed business attraction and expansion proposals which are compatible with the rural character of the community, contribute positively to the city’s economic base, and improve the city’s jobs/housing balance.

B5 Land Use - Provide a well-organized and orderly development pattern that maintains and enhances Angels Camp’s social, economic, cultural, environmental, and aesthetic resources while managing growth so that adequate facilities and services can be provided in pace with development.

The formation of subcommittees and/or ad hoc committees allows for a more focused approach to address significant changes occurring throughout the city’s policies, investment in operations and infrastructure, and allow for a more streamlined reporting to the full City Council at regularly scheduled meetings.
7F

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
BACKGROUND:

Staff brought forward the concept of establishing Subcommittees and/or Ad Hoc Committees at the November 7, 2023, City Council meeting. Staff asked City Council to consider what types of committees would be of interest and direction was given to move forward in a future meeting.

Based on additional research, the city had two committees that were actively meeting through 2011. One was the Infrastructure and Facilities Committee, and the other was the Safety Committee. We have been unsuccessful at finding the formation resolution or the dissolution of either.

Examples of Infrastructure/Facilities Committee topics included: Sphere of Influence (LAFCO), SR 49 Access Management Plan, 4/49 Project Study, Water Plant Projects, Wastewater Projects, Alternative Water Sourcing, etc. Two City Council Members were present, in addition to the City Administrator, Planner, Building Official, Engineering, Public Works staff, and Finance.

Examples of Safety Service Committee topics included: Addressing, speed limits, traffic signage, emergency operations plan
Subcommittees serve as essential components of city governance, enabling focused attention on areas of concern or interest. These specialized groups have been created to enhance the city's capacity to address complex issues, drive initiatives, and streamline decision-making.

DISCUSSION:

Purpose of Subcommittees
Subcommittees are established with the following objectives in mind:

1. Specialization: Subcommittees allow for in-depth examination and analysis of specific issues or projects, leveraging the expertise and dedication of committee members.

2. Collaboration: These groups facilitate collaboration among city council members, city staff, and community stakeholders, enhancing the collective effort to find innovative solutions.

3. Efficient Decision-Making: Subcommittees streamline the decision-making process by conducting thorough research and making informed recommendations, ensuring the city council can make wellinformed choices.

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
Benefits and Contributions
The subcommittees make substantial contributions to the city's governance:

1. In-Depth Analysis: Subcommittee members have conducted in-depth research, providing city council members with comprehensive information to inform decision-making.

2. Community Engagement: Some subcommittees have actively engaged with the community, ensuring that the public's voice is heard and considered in the decision-making process.

3. Specialized Expertise: The subcommittees have harnessed the specialized expertise of their members, resulting in well-informed recommendations.

4. Streamlined Progress: By delegating specific issues to subcommittees, the city council has been able to expedite progress on important matters without overburdening council members.

Subcommittees Identified to Consider from the November 2023 Meeting:
• Land use Subcommittee: The Land Use Subcommittee will provide feedback on development project proposals and evaluate policies related to land use and housing with a goal of creating plans and recommending strategies that manage growth and development consistent with community values. • Economic Development Subcommittee: The Economic Development/Sustainability Subcommittee is tasked with refining and making recommendations on the City’s long-term economic development strategy and sustainability goals, with the objective of nurturing economic vitality and the health & wellbeing of the environment.

Staff recommend bringing back the Infrastructure/Facilities Subcommittee: Meet once per month (as needed) to discuss all aspects of the city’s current and future facilities that would align with future direction to the full Council. This would include Utica Park, future EV projects, capital infrastructure, and expansion/annexations, etc. These projects align with the intent of the Economic Development concept discussed in November.

Staff also would recommend a Finance/Policy Subcommittee. Meet once per month (as needed) to discuss land use policies (which was the concept in November), rate studies, fee discussions, city policy for employees, customers, applicants.

In addition to subcommittees, Ad hoc committees are a great way to address limited term formation to focus on immediate needs impacting the city. Examples would have been COVID-19, emergencies (as declared).

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
FINANCIAL IMPACT:

None currently. Would require additional legal posting.

ATTACHMENTS:

Draft Subcommittee and Ad Hoc Policy
Resolution 24-06 Prescriptive Guidelines for City Council Subcommittees Resolution 24-07 Establishing the Infrastructure/Facilities Sub Committee Resolution 24-08 Establishing the Finance/Policy Subcommittee

CITY OF ANGELS

CITY COUNCIL SUBCOMMITTEES POLICY
Purpose
The City Council recognizes that use of standing and ad hoc subcommittees is an appropriate way to focus and accomplish the work of the advisory body. The purpose of this policy is to memorialize the City of Angels City Council Subcommittees model, defining the roll of the subcommittees, the process by which to follow for its creation and dissolvement, as well as specifying certain requirements of City Council Subcommittees.

General Provisions
• Standing and Ad Hoc Subcommittees may be created and dissolved at the discretion of the City Council to address ongoing and/or specific policy initiatives of the City, on an as-needed basis, to provide input and recommendations. Subcommittees are to return to the full City Council with recommendationsfor action. • The size/Council liaisons assigned to a Standing or Ad Hoc Subcommittee must be no more than two Councilmembers (less than a quorum of the governing body). • Fiscal and workload impacts of staffing will be considered when recommending creation of both Standing and Ad Hoc Subcommittees and when granting approval.

City Council Subcommittee Role
In working cooperatively with City staff, the role of subcommittees is to assist the City Council in carrying out its goals and priorities to meet the changing needs of the community.

A. Subcommittees develop program and policy recommendations for full City Council consideration at meetings of the City Council. The subcommittees will not make final and binding decisions on behalf of the City, nor will they commit the City’s financial resources.

B. Subcommittees permit, encourage, and solicit public input from City residents, business owners, employees and others to participate in the city policy-making process at the planning stage of program and policy development.

C. Subcommittees review, monitor, and regularly report to the full City Council on the condition or progress of work programs during the course of the year.

D. Subcommittees review and help coordinate program and department activities with other government agencies and community groups.

E. Subcommittees do not supervise City staff. Subcommittee members may work collaboratively with City staff upon the pre-approval of the City Administrator to accomplish specific tasks.

City Council Subcommittee Requirements
The following requirements apply to subcommittees:

A. Each subcommittee shall consist of no more than two Councilmembers (less than a quorum of the governing body).

B. Subcommittee assignments and appointments will be made by the majority of the City Council when it adopts its Council Appointment list, which typically takes place during the first regularly scheduled City Council meeting in January each year following the City Council reorganization and as needed.

C. Each subcommittee shall be supported by the Department Head or other staff member(s) that is designated by the City Administrator as the staff liaison(s). The staff liaison(s) will attend meetings of the subcommittees
Standing Subcommittees
A. A Standing Subcommittee is created, irrespective of its composition, when it has either: (1) a continuing subject matter jurisdiction; or (2) a meeting schedule fixed by charter, ordinance, resolution, or formal action of the City Council. (California Government Code Section 54952(b)) B. Standing Subcommittees must be created and dissolved at a public City Council meeting. It will be reflected on the Council Appointment List accordingly with the appointed Council Liaisons for full transparency.

C. Standing Subcommittees for purposes of the Ralph M. Brown Act (California Government Code Section 54950 et seq.) will ensure meetings comply with all requirements for standing committees under the Brown Act, as amended from time to time.

D. Standing Subcommittee membership, staff liaison(s), regular meeting times and places (not required, but encouraged), and subject matter jurisdiction will be specified via City Council resolution.

E. Every regular meeting of the Standing Subcommittee must be preceded by a posted agenda that advises the public of the meeting and the matters to be transacted or discussed.

F. Minutes shall be kept of each standing subcommittee meeting by the staff liaison, or as otherwise designated by the City Administrator. Subcommittee minutes will be maintained in accordance with all applicable requirements of the Ralph M. Brown Act and the California Public Records Act (California Government Code Section 6250 et seq.).

Ad Hoc Subcommittees
A. Ad Hoc Subcommittees, known as temporary advisory committees, composed solely of less than a quorum of the City Council that serves a limited or single purpose, that is not perpetual, and that will be dissolved once its specific task is completed is not subject to the Brown Act. (California Government Code Section 54952(b))
B. Ad Hoc Subcommittees may be created and dissolved at a public City Council meeting or in Closed Session.

Although not required, it may be reflected on the Council Appointment List if possible for full transparency.

C. Ad Hoc Subcommittees are tasked with a limited-term assignment and do not have a fixed meeting schedule. They will be created with the intent of scheduling meetings during the business day whenever possible.

D. Ad Hoc Subcommittees are not required to create and post agendas for their meetings or provide for public comment. While not required, the Ad Hoc Subcommittees are not precluded from providing members of the public the opportunity to attend their meetings and/or offer input if the subcommittee believes that public input is needed.

City Council Subcommittee Review
Periodically, the City Council will evaluate the subcommittee model for effectiveness, including but not limited to the number and types of subcommittees, and their membership makeup.

ADOPTED: January 2, 2024 (via Resolution No. 2024-XX)

CITY OF ANGELS

CITY COUNCIL
RESOLUTION No. 24-06

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANGELS APPROVING A POLICY

PROVIDING PRESCRIPTIVE GUIDELINES FOR CITY COUNCIL SUBCOMMITTEES WHEREAS, City Council Subcommittees are composed of one (1) or two (2) member subsets of the City Council who meet to discuss and provide direction to staff on items or issues that will eventually be considered by the City Council as a body; and WHEREAS, on November 7, 2023, City Council gave direction to staff to bring forward an item to establish prescriptive guidelines for the creation of standing subcommittees and ad hoc subcommittees; and
WHEREAS, the policy memorializes the City Council Subcommittees model, defining the role of the subcommittees, the process by which to follow for its creation and dissolvement, as well as specifying certain requirements of City Council Subcommittees; and WHEREAS, the policy will also allow consistency in the City's practice and manage City Council's expectations to ensure the subcommittee model is used effectively.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Angels does hereby approve the City Council Subcommittees Policy as set forth.

PASSED AND ADOPTED as a resolution of the City Council of the City Angels at the regular meeting held on the 2nd day of January 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Jennifer Herndon Mayor
_______________________
Rose Beristianos, City Clerk

HOME OF THE JUMPING FROG

CITY OF ANGELS

CITY COUNCIL
RESOLUTION No. 24-07

A RESOLUTION OF THE CITY OF ANGELS CITY COUNCIL ESTABLISHING THE

INFRASTRUCTURE/FACILITIES SUBCOMMITTEE
WHEREAS,; the City of Angels is committed to the continuous improvement and development of its infrastructure and facilities to ensure the well-being and prosperity of its residents; and WHEREAS,; the City Council recognizes the need for a dedicated subcommittee to address matters related to infrastructure and facilities planning, maintenance, and development; and NOW, THEREFORE, BE IT RESOLVED, by the City of Angels City Council:

Section 1: Establishment of the Infrastructure/Facilities Subcommittee (a) There is hereby established a Infrastructure/Facilities Subcommittee, which shall consist of TWO members appointed by the City Council.
(b) T The Infrastructure/Facilities Subcommittee shall be tasked with reviewing and providing recommendations on matters related to the city's infrastructure planning, maintenance, and development, as well as collaborating with relevant city departments and agencies. (c) The Infrastructure/Facilities Subcommittee shall convene its first meeting in January 2024 with date and time to be determined, and thereafter as needed. The initial meeting shall include the election of a Chair and Vice-Chair to lead the subcommittee's activities.

Section 2: Membership
(a) The members of the Infrastructure/Facilities Subcommittee shall be appointed by the City Council from among its members.
(b) The City Council shall consider the expertise and experience of its members in infrastructure planning, maintenance, and development when making appointments to the Infrastructure/Facilities Subcommittee.

Section 3: Reporting
The Infrastructure/Facilities Subcommittee shall provide regular updates and reports to the City Council on its findings, recommendations, and any matters referred to it by the City Council.

Section 4: Duration
The Infrastructure/Facilities Subcommittee shall continue to operate until such time as the City Council determines that its work is complete or that its continuation is no longer necessary.

PASSED AND ADOPTED this 2nd day of January, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Jennifer Herndon Mayor
_______________________
Rose Beristianos, City Clerk

HOME OF THE JUMPING FROG

CITY OF ANGELS

CITY COUNCIL
RESOLUTION No. 24-08

A RESOLUTION OF THE CITY OF ANGELS CITY COUNCIL TO ESTABLISH THE FINANCE/POLICY

SUBCOMMITTEE
WHEREAS,; the City of Angels is committed to ensuring transparent and effective governance for the benefit of its residents; and
WHEREAS,; the City Council recognizes the importance of prudent financial management and the formulation of sound policy to achieve the city's goals and objectives, and WHEREAS,; it is deemed necessary to establish a Finance/Policy Subcommittee to focus on financial matters, policy development, and related issues to enhance the overall governance of the City, and WHEREAS,; the City Council acknowledges that a dedicated subcommittee can provide in-depth analysis and recommendations on finance and policy matters, thereby contributing to informed decision-making by the City Council
NOW, THEREFORE, BE IT RESOLVED, that the City of Angels City Council:

Section 1: Establishment of the Finance/Policy Subcommittee (a) There is hereby established a Finance/Policy Subcommittee, which shall consist of TWO members appointed by the City Council.
(b) The Finance/Policy Subcommittee shall be tasked with reviewing and providing recommendations on matters related to the city's finances, policy development, and other relevant issues as directed by the City Council.
(c) The Finance/Policy Subcommittee shall convene its first meeting in January 2024 with a meeting date to be determined, and thereafter as needed. The initial meeting shall include the election of a Chair and Vice-Chair to lead the subcommittee's activities.

Section 2: Membership
(a) The members of the Finance/Policy Subcommittee shall be appointed by the City Council from among its members.
(b) The City Council shall consider the expertise and experience of its members in finance, policy development, and related fields when making appointments to the Finance/Policy Subcommittee.

Section 3: Reporting
The Finance/Policy Subcommittee shall provide regular updates and reports to the City Council on its findings, recommendations, and any matters referred to it by the City Council.

Section 4: Duration
The Finance/Policy Subcommittee shall continue to operate until such time as the City Council determines that its work is complete or that its continuation is no longer necessary.

PASSED AND ADOPTED this 2nd day of January 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Jennifer Herndon Mayor
_______________________
Rose Beristianos, City Clerk

HOME OF THE JUMPING FROG

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE: January 2, 2024
TO: City Council
FROM: Rose Beristianos, City Clerk
RE: APPOINTMENTS OF CITY COUNCIL AND/OR STAFF TO COMMISSIONS

RECOMMENDATION
Review Commissions and appoint City representation on each of the various commissions. With recommendation to continue through the 2024 year.

BACKGROUND
With the recent appointment of Michael Chimente filling the City Council vacancy this is the time to review the various commissions.

DISCUSSION
This City is represented on various commissions or boards. A review of commissions to determine their purpose and the need for the City to continue the representation as well as appoint Council or staff to ensure no conflicts of schedule or otherwise occurs.

Term: All appointees to any other board, commissions or committee not described below shall be limited to serving two (2) years. If a board, commission, or committee member is appointed to a partial term that partial term is not counted towards the maximum terms that can be served as a designated below.

1. Planning Commission:

Qualifications: Must be a resident of the City
Term: As prescribed in the Angels Municipal Code Section 17.85.030 (3-year terms) Appointment: Per Angels Municipal Code Section 17.85.030 (appointed by City Council) 7G

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov

2. Museum Commission: No Longer Exists. Need to remove from Ordinance.

Meeting Name Meeting Start Date
Current
Rep Day
Current Alt.

Contact
Central Sierra Econ Dev Dist
Meets as scheduled,
try quarterly 9-11
am Schirato Thursday Herndon
COG Monthly - Evening
Moncada
and Broglio Wednesday Schirato
CPPA Quarterly 9-11 am Schirato Wednesday Broglio
IRWMA - Intergrated
Regional Water Management
Authority Monthly 9-11 am O’Flinn Wednesday R. Callen
LAFCO Quarterly- Evening
Herndon
and
Moncada Monday Broglio
Solid Waste Task Force Monthly evening Schirato Wednesday Herndon Utica Budget Committee
Meeting Monthly 8-9:30 am Broglio
UWPA Board Monthly evening
Broglio and
Herndon Tuesday Schirato
All Hazards Monthly 1-2 pm Moncada Tuesday
Broglio and
Moncada
Special Committee(s) TBD TBD TBD TBD

CITY HALL
Home of the Jumping Frog - Angelscamp.gov
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 The Central Sierra Economic Development District: CSEDD is a five county Economic Development District that serves the Counties of Alpine, Amador, Calaveras, Mariposa and Tuolumne along with the Cities of Sonora and Angels Camp. Over 6,000 square miles. Located in the central Sierra Nevada Mountain range. Target Industries: Manufacturing, Construction, Healthcare, Natural Resources, Hospitality. Note: Other members have staff, not legislative representatives similar to IRWMA • CSEDD partners with MLJT (Mother Lode Job Training) and local economic development offices to bring workforce and economic development assistance to businesses and residents throughout the Mother Lode Region. Offering Local & Regional Data, Event / Work Space, Various Business Support Calaveras County Council of Governments (CCOG): Calaveras Council of Governments (CCOG) was formed in January 1998 under a Joint Powers Agreement as the Regional Transportation Planning Agency (RTPA) for the County of Calaveras and the City of Angels. As an RTPA, the Calaveras COG is the designated planning and administrative agency for transportation projects and programs in the County.

Formation of the CCOG was an effort to improve the transportation planning process. The Council is composed of seven members – two County Supervisors, two Council Members from the City of Angels, and three members selected from the public at large.

Calaveras COG has taken a dynamic view of planning by encouraging and supporting both the County and the City to initiate and complete a variety of planning efforts.

The Council generally meets the first Wednesday of each month, 5:30 p.m. at the Calaveras County Government Center.

Calaveras Public Power Agency (CPPA): Power agency utilizing New Melones Entitlement to lower power costs to participating agencies.

Intergrated Regional Water Management Authority (IRWMA), Watershed Advisory Committee: The Tuolumne-Stanislaus Watershed Advisory Committee (WAC) has been established by the TuolumneStanislaus Integrated Regional Water Management Authority (IRWMA) to advise the T-Stan IRWMA on all facets of the implementation of the Tuolumne-Stanislaus Integrated Regional Water Management Plan (T-Stan IRWMP). The WAC consists of representatives of the members of the IRWMA Board of Directors and representatives of parties designated to represent an interested organization within the T-Stan Region. WAC members and alternates are designated in writing by the respective governing body of each appointing entity. The WAC provides recommendations to the Board of Directors, but has no authority to take action that binds the Authority in any way.

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
Local Area Formation Commission (LAFCO): In addition to LAFCO’s regulatory responsibilities, Calaveras LAFCO considers that an important part of its role is to encourage communication and collaborative planning and studies between public agencies.

Calaveras Lafco is funded by the City of Angels, Independent Special Districts and the County of Calaveras. Calaveras LAFCO also receives fee revenue generated by applications for entitlements for actions subject to LAFCO’s jurisdiction.

The Commission is composed of seven members: Two from the City of Angels Camp, Two from the Calaveras County Board of Supervisors, Two from Special Districts in the County and one public member at large. Each category of member has one alternate.
• Preserve prime agricultural and open-space lands;
• Encourage orderly growth and development;
• Promote orderly development and discourage urban sprawl; • Balance competing interests;
• Promote efficient service delivery.

Solid Waste Task Force: Our mission is to ensure the availability of safe, responsible, and cost effective waste collection and disposal & recycling services to residents and businesses in Calaveras County. This site is for everyone interested in making smart choices about the waste which is generated in our homes, businesses, and our communities.

Utica Water and Power Authority Budget Committee (UWPA): A committee to review financial recommendations to then go before the full UWPA Board, including the annual budget, mid year changes, and financial policy recommendations.

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
Utica Water and Power Authority Board (UWPA): Utica Water and Power Authority is a nonprofit, Joint Powers Authority, which was formed in 1996 as a partnership between the City of Angels Camp and the Union Public Utilities District.

A staff of 10 operate a 27-mile-long water conveyance system consisting of Gold-Rush-era earthen ditches, wooden flumes, penstocks, and five reservoirs to move water from Avery to Angels Camp. That water serves the residential, commercial and agricultural needs of 10,000+ people. Utica also operates two hydroelectric power plants: one in Murphys and one in Angels Camp.

FINANCIAL IMPACT
None

ATTACHMENTS
History
Council Handbook
2021 - 2022 2023 2024
Museum
R:

A:

Caroline
Gretel
Caroline
Gretel
Caroline
Isabel
CPPA
R:

A:

Gretel
Jeremy
Alvin
Caroline
Caroline
Alvin
CSEDD
R:

A:

Jenifer
Gretel
Caroline
Gretel
Caroline
Jennifer
COG
R:

A:

Jennifer and Alvin
Isabel
Isabel and Alvin
Caroline
Isabel and Alvin
Caroline
DAC
R:

A:

Gretel
Alvin
CA League of Cities
R:

A:

Alvin
Jennifer
LAFCO
R:

A:

Jennifer and Isabel
Alvin
Jennifer and Isabel
Alvin
Jennifer and Isabel
Alvin
Solid Waste Mgmt
R:

A:

Jeremy
Jennifer
Caroline
Jennifer
Caroline
Jennifer
UWPA
R:

A:

Alvin and Isabel
Jeremy
Alvin and Jennifer
Caroline
Alvin and Jennifer
Caroline
Environmental
R:

A:

Isabel
Gretel
Utica Budget
R:

A: Broglio
IRWMA
R:

A:

Jeremy
Isabel
Caroline
Isabel
O'Flinn
Callen
All Hazards
R:

A:

Alvin
Isabel
Mayor
M:

V:

Alvin
Jennifer
Alvin
Jennifer
Jennifer
Isabel
Special Subcommittee(s)
(.

CITY OF
ANGELS
,. :... - ·.
2021 Council Handbook
Mayor Alvin Broglio
Vice Mayor Herndon
Councilwoman Tiscornia
Councilwoman Herndon
Councilwoman Schirato
� ...
' . ... '•
!IIMM R,••�•fi.:t
Table of Contents
PART I: ADMINISTRATIVE GUIDELINES
Chapter 1: Introduction & Overview
A. Purpose of Angels Procedures Manual.................................................................................................2 B. Overview of Basic Documents ..............................................................................................................2

1. Angels Municipal Code:.....................................................................................................................2

2. California Government Code: ...........................................................................................................2

3. Annual Budget:..................................................................................................................................2

4. General Plan:.....................................................................................................................................2

5. Emergency Operations Plan..............................................................................................................2 C. Orientation of New City Officials..........................................................................................................3 D. Basic Definitions....................................................................................................................................3 A. Council Functions..................................................................................................................................4 B. Mayor and Vice Mayor Functions.........................................................................................................4

1. Mayor................................................................................................................................................4

2. Vice Mayor........................................................................................................................................4 C. Appointment of City Administrator and City Attorney.........................................................................4

1. City Administrator.............................................................................................................................4

2. City Attorney .....................................................................................................................................4 D. Role in Emergency.................................................................................................................................4 E. Appointment of Advisory Boards..........................................................................................................5

1. Planning Commission........................................................................................................................5

2. Museum Commission........................................................................................................................5 A. Requests for Research or Information..................................................................................................6 B. Inappropriate Actions...........................................................................................................................6 A. Councilmember Compensation ............................................................................................................7 B. Expenditure Allowance .........................................................................................................................7 C. Expenditure Guidelines.........................................................................................................................7 A. Overview ...............................................................................................................................................8 B. Speaking “for the City”..........................................................................................................................8 C. Correspondence from Councilmembers...............................................................................................8 ii
D. Confidential Issues................................................................................................................................8 E. Local Ballot Measures...........................................................................................................................8 F. State Legislation, Propositions..............................................................................................................9 G. Proclamations.......................................................................................................................................9 A. Conflict of Interest ..............................................................................................................................10 B. Political Reform Act.............................................................................................................................10

1. Publicly identify the financial interest ............................................................................................11

2. Recuse yourself from both the discussion and the vote on the matter.........................................11

3. Leave the room until the matter has been completed...................................................................11 C. Government Code Section 1090.........................................................................................................11 D. Conflict of Interest Forms...................................................................................................................11 E. Ex Parte Communications...................................................................................................................11 F. Liability................................................................................................................................................12 G. AB 1234 Training.................................................................................................................................12 A. Overview .............................................................................................................................................13 B. Council-Manager Form of Government..............................................................................................13 C. Council-Manager Relationship............................................................................................................13

1. Employment relationship between the Council and City Administrator........................................13

2. Evaluation .......................................................................................................................................13

3. Open Communication.....................................................................................................................13

4. Staff Roles .......................................................................................................................................13 D. City Administrator Code of Ethics.......................................................................................................14 E. Council-City Attorney Relationship.....................................................................................................14

1. City Attorney ...................................................................................................................................14

2. City Attorney Legal Responsibilities................................................................................................14

3. City Attorney Representation .........................................................................................................14 F. City Administrator-City Attorney Relationship ...................................................................................14 G. Access to Information and Communications Flow .............................................................................14

1. Objectives........................................................................................................................................14

2. Council Roles...................................................................................................................................14

3. Access to Information .....................................................................................................................15 H. Dissemination of Information.............................................................................................................15 I. Staff Relationship with Advisory Bodies.............................................................................................15 iii
J. Restrictions on Political Involvement by Staff ....................................................................................16

1. Staff Members ................................................................................................................................16

2. Management Staff ..........................................................................................................................16

3. General Employees.........................................................................................................................16 K. General Conduct Expectations............................................................................................................16 A. Filling Council Vacancies.....................................................................................................................17 B. Conflicts of Interest While Leaving Office...........................................................................................17 C. Filling Vacancies for Boards, Commissions, or Advisory Groups........................................................17 A. Policy...................................................................................................................................................19

1. Introduction ....................................................................................................................................19

2. Penalties and Applicability..............................................................................................................19 B. Meetings .............................................................................................................................................19

1. General............................................................................................................................................19

2. Serial Meetings ...............................................................................................................................19 C. Procedure............................................................................................................................................19 b. Affidavit of Posting..........................................................................................................................19 D. Actions ................................................................................................................................................20 E. Ex Parte Communication.....................................................................................................................20 A. Council Meetings ................................................................................................................................21

1. Regular Meetings............................................................................................................................21

2. Special Meetings & Emergency Meetings.......................................................................................21

3. Adjourned Meetings.......................................................................................................................21

4. Closed Session.................................................................................................................................21

5. Cancellation of Regular Meetings...................................................................................................21

6. Quorum...........................................................................................................................................21

7. Chair................................................................................................................................................21

8. Attendance by the Public................................................................................................................22

9. Action Minutes................................................................................................................................22

10. Recordings of Meetings. .............................................................................................................22 B. Policy Decision Making Process..........................................................................................................22

1. Ad-Hoc Committees. Ad-Hoc Committees are formed on an as needed basis with a clearly defined purpose and term. Ad-Hoc Committees will consist of two (2) Councilmembers appointed by the Mayor................................................................................................................................................22 iv

2. Study Session. Study session items are placed on agendas for the purpose of open discussion.

During study sessions, Councilmembers may hear reports from staff or others, ask questions, or invite public input. ............................................................................................................................................22 A. General Order .....................................................................................................................................23

0. CLOSED SESSION (IF NECESSARY)....................................................................................................23

1. CALL TO ORDER...............................................................................................................................23

2. PLEDGE OF ALLEGIANCE..................................................................................................................23

3. ROLL CALL........................................................................................................................................23

4. CONFLICT OF INTEREST...................................................................................................................23

5. APPROVAL OF AGENDA...................................................................................................................24 A motion should be made to approve the agenda for the current meeting. Should a Councilmember wish to remove an item from the consent calendar for separate discussion, any Councilmember may do so during the approval of the agenda or during the approval of the consent calendar. ..................24

7. PUBLIC COMMENT (NON AGENDA ITEMS).....................................................................................24

8. ITEMS FROM THE CITY COUNCIL.....................................................................................................24

9. CONSENT CALENDAR. .....................................................................................................................24 All matters listed under the Consent Calendar are considered by the Council to be routine and will be acted upon in a single motion. Separate discussions of these items may be requested by a Councilmember or staff member prior to the time the Council considers the motion to adopt. A member of the public may not pull an item from the consent calendar. ..............................................24

10. PUBLIC HEARINGS. The guidelines for conducting public hearings are discussed below at subsection B of this Chapter.........................................................................................................................24

11. UNFINISHED BUSINESS................................................................................................................24

12. NEW BUSINESS............................................................................................................................24

13. OTHER AGENCY BUSINESS ..........................................................................................................24

14. ITEMS FROM THE CITY TREASURER ............................................................................................24

15. ITEMS FROM THE CITY ATTORNEY..............................................................................................24

16. ITEMS FROM THE CITY ADMINISTRATOR....................................................................................24

17. INFORMATIONAL ITEMS. Upcoming Meetings (30-day calendar).............................................24

18. ADJOURNMENT TO NEXT REGULAR MEETING OF (Date)...........................................................24 B. Action on Agenda Items......................................................................................................................24 In accordance with the Ralph M. Brown Act, the Council may not take action on any item that did not appear on the posted Council agenda seventy-two (72) hours prior to the Council meeting unless an exception is made as permitted by the Government Code........................................................................24 C. Items Placed on Written Agenda ........................................................................................................25 v
Items of business shall be placed upon the written agenda prior to the deadline announced or observed for the preparation thereof, at the request of the City Administrator or the City Attorney. ....................25 Any member of the City Council may place an item on a future agenda by making a formal request to the City Administrator at a meeting of the City Council. The City Administrator will place City Council items on a future City Council agenda when reasonable based on the staff time and research necessary to prepare the item for City Council consideration. .......................................................................................25 D. Items from the City Council, City Treasurer, City Administrator, or City Attorney.............................25 These sections of the agenda provide the opportunity for brief comment on City business, City operations, City projects, and other items of general interest. .................................................................25 E. Public Hearings:...................................................................................................................................25

1. General Procedure. Certain actions of the Council require a public hearing, wherein the community receives an opportunity to provide testimony in front of the Council to adopt a resolution, introduce an ordinance, or approve a document. Zoning ordinances always require a public hearing.

Check with the City Attorney if in doubt as to whether a public hearing is required. The Council procedure for the conduct of public hearings is generally as follows:...................................................25

2. Time for Consideration. Matters noticed to be heard by the Council will commence at the time specified in the notice of hearing, or as soon thereafter as is reasonably possible and will continue until the matter has been completed, or until other disposition of the matter has been made...........26

3. Continuance of Hearing. Any hearing being held, noticed, or ordered to be held by the Council at any meeting of the Council may, by order, notice, or continuance, be continued or re-continued to any subsequent hearing..........................................................................................................................26

4. Communications and Petitions. Written communications and petitions concerning the subject matter of the hearing will be noted and summarized by the Mayor/Presiding Officer. A reading in full shall take place where a majority of the Council votes to have that correspondence read into the record......................................................................................................................................................26

5. Ex-Parte Contacts. Should a Councilmember and one (1) or more members of the public make contact outside of the hearing process regarding a matter which is, or may be, before the Council for a quasi-judicial hearing, as soon as the Council is informed that the matter will come before it as a quasi-judicial hearing, that Councilmember must disclose the substance of the contact and the names of the parties on the record at the beginning of the Council's quasi-judicial hearing. Visits by Councilmembers to sites or properties that are the subject of such pending hearings, shall also be disclosed at the beginning of the Council's quasi-judicial hearing. ........................................................26

6. Resolutions. A resolution is generally adopted by the Council to deal with temporary or special matters, such as when the Council makes only a factual determination or certification that certain necessary conditions or requirements set by statute or ordinance have been met. Resolutions can also express opinions of the legislative body or set temporary standards (i.e. amount of permit processing fees that may be changed again by future resolutions). Resolutions are recorded and kept on file with the City Clerk. A resolution is less formal than an ordinance because it does not become part of the municipal code......................................................................................................................27 vi

7. Ordinances. An ordinance is a law that the Council adopts and in most cases is codified into formal law by means of the published municipal code. An ordinance is the most binding and permanent type of Council action and usually may only be repealed or amended by a subsequent ordinance. Ordinances must be publically read aloud at two (2) Council meetings: introduced at one (1) meeting and adopted at the subsequent meeting (most often at the next meeting). Ordinances may not be passed within five (5) days of introduction unless they are urgency ordinances. A public hearing notice must be published at least ten (10) days prior to the first reading of the ordinance. ...27

8. Urgency Ordinances. An urgency ordinance is a special type of ordinance that is only brought once before the Council for a vote. It does not go on the Consent Calendar and usually cannot be codified into the municipal code. ...........................................................................................................27

9. Voting & Publishing Requirements for Resolutions and Ordinances. ............................................27 A. General Procedures ............................................................................................................................29 B. Authority of the Mayor/Presiding Officer...........................................................................................29 C. Mayor to Facilitate Council Meetings.................................................................................................29 D. Council Deliberation & Order of Speakers..........................................................................................29 E. Limit Deliberation to Item at Hand .....................................................................................................29 F. Length of Council Comments..............................................................................................................29

1. Procedure for Motions....................................................................................................................29

2. Precedence of Motions...................................................................................................................30

3. Motions Introducing Ordinances....................................................................................................31 J. Voting Procedures...............................................................................................................................31

1. Abstention:......................................................................................................................................31

2. Tie Votes .........................................................................................................................................31

3. Motion for Reconsideration............................................................................................................31 K. Non-Observance of Guidelines...........................................................................................................31 L. Non-Exclusive Guidelines....................................................................................................................31 A. Oral Presentations by Members of the Public....................................................................................32 B. Public Comment..................................................................................................................................32

1. Timing..............................................................................................................................................32

2. Speaker Cards .................................................................................... Error! Bookmark not defined.

3. City Matters ....................................................................................................................................32 C. Agenda Item Oral Presentation ..........................................................................................................32

1. Presentations Submitted in Writing................................................................................................32

2. Timing. Comments by the public on City business matters appearing on the agenda may do so once the ..................................................................................................................................................32 vii

3. Assigning Time. Persons wishing to assign their time for oral presentations to other individuals may do so only with authorization of the Mayor/Presiding Officer or a majority of the Council..........32

4. Reading Written Comments ...........................................................................................................32 D. Comments in Writing Encouraged......................................................................................................32

1. Comment Cards ..............................................................................................................................33

2. Repetitious Comments Prohibited..................................................................................................33 E. Speaker Time Limits for An Agenda Item............................................................................................33 F. Waiver of Guidelines...........................................................................................................................33 G. Decorum..............................................................................................................................................33 A. Applicability of Rules...........................................................................................................................37 B. Planning...............................................................................................................................................37

1. Meetings .........................................................................................................................................37

2. Order of Business............................................................................................................................38

3. Administrative Rules.......................................................................................................................39 Appendix A..................................................................................................................................................41 ICMA Code of EthicsICMA Code of Ethics...................................................................................................42 Appendix C ..................................................................................................................................................44 Referenced Code Citations .........................................................................................................................44 1 PART I: ADMINISTRATIVE GUIDELINES
2 Chapter 1: Council—Introduction and Overview
A. Purpose of Angels Procedures Manual
The City of Angels (the “City”) has prepared this City Officials’ Handbook (the “Handbook”) to assist Councilmembers and other City Officials (collectively, “City Officials”) by documenting accepted practices and clarifying expectations. This Handbook should serve as a reference on adopted practices and procedures pertaining to Angels City Council (“Council”) meetings, meetings of Boards, Commissions, or Advisory Groups, provide an overview of City operations, Council powers and responsibilities, expected behavior and decorum from Councilmembers and other elected or appointed officials, and related matters.

The Handbook supersedes any other handbooks which govern the Council, Boards, Commissions, or Advisory Groups.

B. Overview of Basic Documents
This Handbook is a summary of important aspects of City Officials’ activities. However, it cannot incorporate all materials and information necessary for understanding the business of City Officials. Many other laws, plans and documents exist which bind the City Officials to certain courses of action and practices. A summary of some of the most notable documents which establish City Official direction is provided below.

1. Angels Municipal Code: The Angels Municipal Code (“A.M.C.”) contains local laws and regulations adopted by ordinances. Title 2 Administration and Personnel, of the A.M.C. addresses the role and relationship of the Council, Mayor and Vice Mayor. It also describes the organization of Council, Board, Commissions, and Advisory Group meetings, and responsibilities and appointment of certain City staff positions and advisory commissions. In addition to these administrative matters, the A.M.C. contains a variety of laws including, but not limited to, zoning standards, traffic and speed regulations, and local tax standards.

2. California Government Code: The state Government Code contains many requirements for the operation of city government and administration of public meetings throughout the state. Many of these requirements, such as open meeting laws, are also replicated within the A.M.C. to ensure there is broad awareness of such requirements. The City is a “general law” city which means it is organized in accordance with provisions of the Government Code and it is bound by the state’s general law.

Also described within the Government Code is the council-City Administrator form of government which is the form of government utilized in the City. This form of government prescribes that the Council’s role is to establish policies and priorities, while the role of the City Administrator is to administer the affairs of the city government.

3. Annual Budget: The City’s annual budget provides a description of City services and the resources used to provide services. The document contains a broad overview of the budget as well as descriptions of programs offered within each division of the organization.

4. General Plan: Often referred to as a City’s development constitution, a state mandated general plan addresses adopted future land development plans and policies.

5. Emergency Operations Plan: The City maintains an emergency plan entitled “Emergency Operations Plan” dated August 21, 2021 which describes actions to be taken in periods of extreme emergency. The Emergency Operations Plan may be updated from time-to-time. The Council may be called upon during an emergency to establish policies related to the specific incident. 3 C. Orientation of New City Officials
It is important that new and incoming City Officials gain an understanding of the full range of services and programs provided by the City. As Councilmembers join the Council or other City Officials join their respective Commission or Board, department heads are instructed to provide invitations for members to tour facilities and meet with key staff. At any time, if there are facilities or programs about which Councilmembers would like more information, arrangements will be made to increase awareness of these operations.

D. Basic Definitions

1. Chair is the individual authorized by law, the A.M.C. or City policy to oversee, direct and preside over the public meeting of the City Council, Planning Commission or any other City board or commission.

2. City Council is the governing body of the City of Angels, comprised of four (4) Councilmembers and one (1) Mayor.

3. City Official is any elected or appointed member of the Angels City Council or Angels Planning Commission or any other City board or commission established by ordinance or City Council policy. 4 Chapter 2: Council—General Powers and Responsibilities A. Council Functions
The Council is the legislative body of the City; its members are the community’s decision makers. Power is centralized in the elected Council collectively, and not in individual members of the Council. The Council approves the budget and determines the public services to be provided and the taxes, fees and assessments to pay for these public services. It focuses on the community’s goals, major projects and such long-term considerations as community growth, general plan and land use, development standards, capital improvements, financing and strategic planning. The Council appoints a professional City Administratorto carry out the administrative responsibilities and supervises the City Administrator’s performance.

B. Mayor and Vice Mayor Functions

1. Mayor: The Mayor is to preside at all meetings of the Council and perform such other duties consistent with the office as may be imposed by the Council or by vote of the people. At Council meetings, the Mayor assists the Council in focusing on the agenda, discussions and deliberations. The Mayor does not possess any power of veto. As presiding officer of the Council, the Mayor is to faithfully communicate the will of the Council majority in matters of policy. The Mayor is also recognized as the official head of the City for all ceremonial purposes.

2. Vice Mayor: The Vice Mayor shall perform the duties of the Mayor during the Mayor’s absence or disability. The Vice Mayor shall serve in this capacity at the pleasure of the Council.

The Mayor and Vice Mayor are appointed for a two (2) year term.

C. Appointment of City Administrator and City Attorney
The Council appoints two (2) positions within the City organization: City Administrator and City Attorney. Both positions serve at the will of the Council.

1. City Administrator: Is an employee of the City and has an employment agreement which specifies terms of employment including an annual evaluation by the Council. City Administrator shall be the administrative head of the City government under the direction of the City Council, except as otherwise provided in the A.M.C. He or she shall be responsible for the efficient administration of all the affairs of the City which are under the City Administrator’s control. In addition to his general powers as administrative head, and not as a limitation thereon, it shall be the City Administrator’s duty and the City Administrator shall have the powers listed in the A.M.C. i

2. City Attorney: City Attorney services will be provided by contract. The City Attorney attends all Council Meetings as well as other meetings at the request of the Council as deemed necessary. The City Attorney is appointed and serves at the pleasure of the Council.

D. Role in Emergency
Chapter 2.12 of the Angeles Municipal Code governs the preparation, planning and protection of persons and property in the City in the event of an emergency or disaster. The City also has an Emergency Operations Plan that assists in governing emergency response.

Per AMC Section 2.12.030, the City’s “Emergency Council” (aka Civil Defense and Disaster Council) consists of the following:
• The Mayor, who shall be chairman;
• The City Administrator as Director of Emergency Services, who shall be vice-chair; 5 • The Assistant Director of Emergency Services, appointed by the mayor with the advice and consent of the City Council who, under the supervision of the Director, shall develop emergency response and disaster plans of the City, and other duties as assigned by the Director; • Such deputy directors and chiefs of emergency services as are provided for in the City’s Emergency Operations Plan; and
• Such representatives of civic, business, labor, veterans, professional, or other organizations having an official emergency responsibility as may be appointed by the mayor with the advice and consent of the City Council.ii
The Emergency Council shall be responsible for the development of the City emergency plan, which shall provide for the effective mobilization of the City’s resources, both public and private, to meet any condition constituting a local emergency, state of emergency or state of war emergency, and shall provide for the organization, powers and duties, services and staff of the emergency organization. Such plan shall take effect upon adoption by resolution of the City Council.iii The Council shall meet upon call of the Chairman, or in the Chair’s absence, upon the call of the Vice Chairman [AMC 12.12.040(B)].

In the event of a local emergency or state emergency, the office of the Director of Emergency Services shall be created who shall appoint the Assistant Director of Emergency Services.iv The Director of Emergency Services’ power and responsibilities are outlined in the A.M.C. Section 2.12.050 and 2.12.060v Should the Council be unavailable during an emergency, state or federal law, as applicable, specifies a hierarchy of others who may serve in place of the Council E. Appointment of Advisory Board and Planning Commissioners The City currently has two (2) commissions: Planning Commission, and the Museum Commission. In addition, special purpose citizens’ committees and task forces are often appointed by the Council to address issues of interest within City limits. The following procedures reflect the policy of the Council regarding the appointment of volunteer citizens to the various advisory bodies and commissions of the City.

Termvi: All appointees to any other board, commissions, or committee not described below shall be limited to serving two (2) years. If a board, commission, or committee member is appointed to a partial term that partial term is not counted towards the maximum terms that can be served as designated below.

1. Planning Commissionvii:

Qualifications: Must be a resident of the City.

Term: As prescribed in the Angels Municipal Code Section 17.85.030 (3-year terms) Appointment: Per Angels Municipal Code Section 17.85.030 (appointed by City Council)

2. Museum Commissionviii:

Qualifications: Must be a Resident of the City with the exception of two (2) Members can nonresidents living within Calaveras County Term: Three (3) years. Terms expire on the last day of June.

Appointment: Made by Mayor with consent of Council.
6 Chapter 3: Council Administrative Support
A. Requests for Research or Information
Councilmembers requests information or research should be directed to the City Administrator. Requests for new information or policy direction will be brought to the full Council for consideration at a regular meeting.

All written products will be copied to the full Council.

B. Inappropriate Actions
The Council has delegated the City Administrator the responsibility to discuss, on behalf of the full Council, any perceived or inappropriate action by a Councilmember. The City Administrator will discuss with the Councilmember the action and suggest a more appropriate process or procedure to follow. After this discussion, if further inappropriate action continues, the City Administrator will report the concern to the full Council.
7 Chapter 4: City Finances
A. Councilmember Compensation
State law and the City municipal code provide for modest compensation to members of the Council.ix Currently, members receive a salary of $300 per month.

Councilmembers may waive their monthly salaries as provided by state law; however, they may not elect to assign their salary to any person or entity including a charitable organization. x
B. Expenditure Allowance
The annual City budget may include an expenditure allowance for expenses necessary for members to undertake official City business. Eligible expenses include travel expenses, including meals for Councilmembers, and mileage reimbursement, which are made for City business.xi Donations to organizations are not eligible nor are meals for individuals other than Councilmembers.

C. Expenditure Guidelines
Any expense must be related to City affairs. Public property and funds may not be used for any private or personal purpose. For example, reimbursement is not allowed to pay for meals at a meeting to discuss political or campaign strategies. It is also inappropriate for City funds to pay for a meal or other expenses of a private citizen or spouse attending a meeting.

City budgetary practices and accounting controls apply to expenditures within the Council budget.

Councilmembers should plan expenditures, which will allow them to remain within the annual allocation. When exceptional circumstances require that additional amounts be allocated, the request must be made to the City Administrator, and Council action may be necessary. Reimbursement requests should be made through the City Administrator’s office with receipts.
8 Chapter 5: Council Communications
A. Overview
Perhaps the most fundamental role of a Councilmember is communication; communication with the public to assess community options and needs and communication with staff to provide policy directions and to gain an understanding of various policy alternatives. Because the Council performs as a body (that is acting based on the will of the majority as opposed to individuals), it is important that general guidelines be understood when speaking “for” the Council. Equally important, when members are expressing personal views and not those of the Council, the public should be so advised.

B. Speaking “for the City”
When Councilmembers are requested to speak to groups or are asked the Council’s position on an issue, the response should reflect the position of the Council as a whole. Of course, a Councilmember may clarify their vote on a matter by stating “While I voted against X, the Council voted in support of it.” When representing the City at meetings or other venues, it is important that those in attendance gain an understanding of the Council’s position rather than that of an individual member.

C. Correspondence from Councilmembers

1. Members of the Council will often be called upon to write letters to citizens, businesses or other public agencies. Typically, the Mayor will be charged with transmitting the City’s position on policy matters to outside agencies on behalf of the Council. Individual members of Council will often prepare letters for constituents in response to inquiries or to provide requested information.

2. The following is the policy of the Angels Council relative to official and non-official correspondence by members of the Council.
a. Councilmembers shall not write or send letters on City stationary without Council approval. b. The Mayor is authorized to send thank you and acknowledgement letters as they directly pertain to the City in its usual course of business. Such correspondence shall not represent or include City endorsements, positions, etc. In addition, the Mayor may sign correspondence drafted by the City Administrator which the City Administrator believes is more appropriately signed by the City’s chief elected official. Such correspondence may include public notices, invitations, information, etc. All correspondence signed by the Mayor shall have a copy forwarded to each Councilmember. c. Councilmembers may endorse political candidates, initiatives, legislation or positions using their own stationary. They may identify themselves by City position and title, but in no case shall said endorsements infer that the City or Council supports said position or candidate. Members are encouraged to notify or send copies of said endorsement to the full Council. d. The Council policy is that it will not support individual political candidates, but may vote to support or take stands on initiatives, measures (i.e. school bonds) or other legislation as appropriate and permissible under state law. The Mayor shall be authorized to sign letters stating the Council’s position.

D. Confidential Issues
Confidential issues, including anything which has been discussed in a closed session, shall not be disclosed to any member of the public, including the press.

E. Local Ballot Measures
At times ballot measures may be placed on the ballot that affect Council policy. There are restrictions regarding what actions Council or individual members may take on ballot measures under California Law. 9 F. State Legislation, Propositions
The Council is frequently requested to take action on pending state legislation. The Council has adopted a practice of requiring analysis of bills prior to taking any official position. The analysis is to include a summary of the legislation’s purpose and a listing of those entities both in support and against the proposed legislation.

G. Proclamations
Ceremonial proclamations are often requested of the City in recognition of an event or individual.

Proclamations are not statements of policy but a manner in which the City can make special recognition of an event (e.g. Recycling Week). As part of his or her ceremonial responsibilities, the Mayor is charged with administration of Proclamations. Individual Councilmembers do not issue proclamations, but may request that the Mayor issue a proclamation.
10 Chapter 6: City Officials—Conflicts & Liability
A. Conflict of Interest
State laws are in place that attempt to eliminate any action by a City Official that may reflect a conflict of interest. The purpose of such laws and regulations is to ensure that all actions are taken in the public interest.

Newly elected officials are required to file a Statement of Economic Interest (Form 700) within thirty (30) days of being sworn into office. Thereafter, elected officials are required to file an annual Form 700. The City Clerk’s Department will notify you of your filing requirements. Written permission must be obtained before posting elected officials’ home addresses or telephone numbers on the Internet.

At any time if a City Official believes that a potential for conflict of interest exists, he or she is encouraged to consult with the City Attorney or private legal counsel for advice. Staff may also request an opinion from the City Attorney regarding a City Official’s potential conflict. Laws which regulate conflicts are very complicated.

Violations may result in significant penalties or fines, including criminal prosecution.

While not inclusive, a general summary of conflict rules has been prepared and appears below.

There are several laws that govern conflicts of interest for public officials in California – the Political Reform Act, Government Code section 1090, and Government Code section 87105 (http://leginfo.legislature.ca.gov/faces/codes.xhtml). In general terms, the Political Reform Act prohibits a public official from having a financial interest in a decision before the official. Section 1090 prohibits a public official from being interested in government contracts; and section 87105 requires a public official who has a conflict of interest to publicly announce the conflict, recuse himself or herself and leave the room until after the discussion and voting on the matter is complete.

B. Political Reform Act
The Political Reform Act prohibits public officials from making, participating in, or in any way attempting to use their official position to influence a governmental decision in which they know, or have reason to know, that they have a disqualifying conflict of interest. Therefore, if a public official has a conflict of interest, the official must disqualify himself or herself from acting on or participating in the decision before the City. During that discussion, the official must leave the Council Chambers or where the discussion is taking place.

An official has a financial interest if “it is reasonably foreseeable that the decision will have a material financial effect, distinguishable from the effect on the public generally” on one or more of the economic interests of the official or a member of the official’s immediate family.

As of 2015, economic interests include interests in businesses worth $2,000 or more, interests in real property, both ownership and leases, worth $2,000 or more, a source of income in an amount of $500 or more, and gifts of $460 or more provided to or received within one (1) year of the decision. These dollar amounts are subject to annual increases. Please check with the City Attorney to verify the current dollar amounts.

Often the economic interest involved is real property owned or leased by the City Official. In these cases, a public official is presumed to have a conflict of interest if he or she has a direct or indirect interest worth two thousand dollars ($2,000) or more in fair market value.xii If a Councilmember has a pro rata share interest in real property, in which the Councilmember or immediately family member owns, and has a ten percent (10%) or greater interest in the property, then that is also a conflict of interest.xiii Determining whether a Councilmember has a disqualifying conflict of interest is very complicated and fact specific. Please contact the City Attorney if you suspect that you may have a conflict of interest so that a formal four-step analysis of the potential conflict can be provided. 11 Government Code section 87105 states that a Council or commission member who has a conflict of interest must recuse himself or herself and leave the room, unless the matter is on the Consent Calendar.xiv After it has been determined that a conflict of interest exists under the Political Reform Act, the following steps must take place:

1. Publicly identify the financial interest. This must be done in enough detail for the public to understand the economic interest that creates the conflict of interest. Residential street addresses do not have to be disclosed.

2. Recuse yourself from both the discussion and the vote on the matter. Recusal applies to all proceedings related to the matter.

3. Leave the room until the matter has been completed. The matter is considered complete when there is no further discussion, vote, or any other action.xv
Exceptions: if the matter is on the consent calendar, recusal is not required. Additionally, if the individual with the conflict wants to speak during public comment, he or she may do so as a private citizen. However, this is the only time he or she may be in the room while the matter is being considered.

The Fair Political Practices Commission (“FPPC”) has published lengthy regulations and opinions on conflicts of interest that are useful in determining whether a particular financial interest or decision could give rise to disqualification based on a potential conflict of interest. The FPPC also puts out informational pamphlets to assist public officials in determining what types of situations may give rise to prohibited conflicts of interest.

C. Government Code Section 1090
Government Code section 1090 is similar to the Political Reform Act, but it applies only to City contracts in which a public official has a financial interest. The financial interests covered by section 1090 are different than those in the Political Reform Act. Having an interest in a contract may preclude the City from entering into the contract at all. In addition, the penalties for violating section 1090 are severe. If a City Official believes that he or she may have any financial interest in a contract that will be before the Council, the member should immediately seek advice from the City Attorney or the City Official’s personal attorney.

There are a number of other restrictions placed on Council actions which are highlighted in the League of California Cities Handbook. Such restrictions include prohibitions on secrecy and discrimination, as well as assurance that all City funds are spent for public purposes. Violations of these restrictions may result in a personal liability for individual City Officials.

D. Conflict of Interest Forms
Annual disclosure statements are required of all Councilmembers, designated commissioners, and senior staff.

These disclosure statements indicate potential conflicts of interest including sources of income, ownership of property and receipt of loans and gifts. Councilmembers often serve on the governing board of other local agencies as a result of appointment or delegation through the Council. These agencies will also require submittal of disclosure forms. These forms require information including income, loans, receipt of gifts, and interest in real property among other items.

E. Ex Parte Communications
All Councilmembers may have “ex parte” communications – meaning communications outside the meeting forum. However, such communication should not be encouraged, made, or accepted when such communication is designed to influence the official decision or conduct of the official or other officials in order to obtain a more favored treatment or special consideration to advance the personal or private interests of himself or herself or others. This guarantees that all interested parties to any matter shall have equal opportunity to express and represent their interests. The applicable California law, the Brown Act, is discussed 12 in Chapter 10 of this Handbook and provides more detail as to Councilmembers’ obligations under California state law.

F. Liability
The City is a large institution offering a variety of services and may often find itself subject to legal actions through lawsuits. The City must always approach its responsibilities in a manner which reduces risk to all involved. However, with such a wide variety of high profile services (e.g. police, fire) risk cannot be eliminated.

The City belongs to an agency with other cities in the San Joaquin Valley to manage insurance and risk activities.

When claims are filed against the City they are sent to the City’s claims examiner to review and make recommendations. Unless there is a clear liability on the part of the City, the claim will normally be recommended for denial. The Claim is placed on the Council agenda for rejection but will only be discussed in closed session if Council desires. Council should be careful discussing details of a claim or lawsuit outside of closed session.

It is important to note that violations of certain laws and regulations by individual City Officials may result in that official being personally liable for damages which would not be covered by the City’s insurance. Examples may include discrimination, harassment, or fraud.

G. AB 1234 Training
State law requires the City to advise local officials, subject to California’s ethics education requirements about their compliance options at least once a year.xvi The City will ensure that all local officials will be provided the AB 1234 Ethics Training.
13 Chapter 7: City Officials—Interaction with Staff and Officials A. Overview
Council policy is implemented through professional staff. Therefore, it is critical that the relationship between the Council and staff be well understood by all parties so policies and programs may be implemented successfully. The City of Angels has a long tradition of positive relationships between members of the Council and staff. To maintain these effective relationships it is important that roles are clearly recognized.

B. Council-Manager Form of Government
Angels governs under a Council-City Manager form of government. This structure reflects that it is the Council’s role to establish City policy and priorities. The Council appoints a City Administrator to implement this policy and undertake the administration of the organization. The Council is to work through the City Administrator in dealing with City staff. Indeed, the A.M.C. requires Councilmembers to work through the City Administrator.

The City Administrator is appointed by the Council to enforce its laws, to direct the daily operations of City government, to prepare and monitor the municipal budget, and to implement the policies and programs initiated by the Council. The City Administrator is responsible to the Council rather than to individual Councilmembers and directs and coordinates the various departments.

C. Council-Manager Relationship

1. Employment relationship between the Council and City Administrator: This relationship honors the fact that the City Administrator is the chief executive officer of the City. The Council should avoid situations that can result in City staff being directed, intentionally or unintentionally, by one or more members of the Council. Regular communication between the Council and City Administrator is important in maintaining open communications. All dealings with the City Administrator, whether in public or private, should respect the authority of the City Administrator in administrative matters.

Disagreements should be expressed in policy terms rather than in terms that question satisfaction with or support of the City Administrator.

2. Evaluation: The Council is to evaluate the City Administrator on an annual basis and pursuant to the terms of the City Administrator’s contract with the City.

3. Open Communication: As in any professional relationship, it is important that the City Administrator keep the Council informed. The City Administrator respects and is sensitive to the political responsibility of the Council and acknowledges that the final responsibility for establishing the policy direction of the City is held by the Council. The City Administrator encourages regular one on one meetings with Councilmembers to provide information on various issues before the Council.

4. Staff Roles: The Council recognizes the primary functions of staff as executing Council policy and actions taken by the Council and in keeping the Council informed. Staff is obligated to take guidance and direction only from the Council as a whole through the City Administrator or from the appropriate management supervisors. The Council is discouraged from instructing staff directly but should instead submit any requests to the City Administrator or City Attorney. Further, any comments or concerns from the Council should be communicated to the City Administrator or City Attorney. Staff is directed to reject any attempts by individual members of the Council to unduly direct or otherwise pressure them into making, changing or otherwise influencing recommendations.

City staff will make every effort to respond in a timely and professional manner to all requests made by individual Councilmembers for information or assistance, provided that, in the judgment of the City Administrator, the request is not of a magnitude, either in terms of workload or policy, which would require that it would be more appropriately assigned to staff through the direction of the full Council. 14 D. City Administrator Code of Ethics
City Administrator is subject to a professional code of ethics from his or her professional association. These standards appear in Appendix A of this Handbook, the ICMA Code of Ethics. It should be noted that this code binds the City Administrator to certain practices which are designed to ensure actions are in support of the City’s best interests. Violations of such standards can result in censure by the professional association. This code is posted in the City Administrator’s office.

E. Council-City Attorney Relationship

1. City Attorney: The City Attorney is the legal advisor for the Council, City Administrator, and department heads.

2. City Attorney Legal Responsibilities. The general legal responsibilities of the City Attorney are to:
a. Provide legal assistance necessary for formulation and implementation of legislative policies and projects;
b. Represent the City’s interest, as determined by the Council, in litigation, administrative hearings, negotiations and similar proceedings;
c. Prepare ordinances, resolutions, contracts and other legal documents to best reflect and implement the purposes for which they are prepared; and d. To keep Council and staff apprised of court rulings and legislation affecting the legal interest of the City

3. City Attorney Representation: It is important to note that the City Attorney does not represent individual Councilmembers, but the Council as a whole.

F. City Administrator-City Attorney Relationship
The City Attorney provides legal support and advice to the City Administrator to assist him or her in implementing Council policies and exercising his or her authority as the chief executive officer of the City. The City Attorney also keeps the City Administrator apprised of current relevant court rulings and legislation. It is important to note that the City Attorney represents the Council and the City as a whole, not the City Administrator, Councilmembers, or individual residents of the City. The City Attorney may share confidential information obtained from the City Administrator with the Council if necessary to protect the best interests of the City, and vice versa.

G. Access to Information and Communications Flow

1. Objectives: It is the responsibility of staff to ensure Councilmembers have access to information from the City and to insure such information is communicated completely and with candor to those making the request. However, Councilmembers must avoid intrusion into those areas that are the responsibility of the staff. Individual Councilmembers may not intervene in staff decision-making, the development of staff recommendations, scheduling of work, and executing department priorities without the prior knowledge and approval of the Council as a whole. This is necessary to protect staff from undue influence and pressure from individual Councilmembers, and to allow staff to execute priorities given by management and the Council as a whole without fear of reprisal.

2. Council Roles: The full Council retains power to accept, reject, amend, influence, or otherwise guide and direct staff actions, decisions, recommendations, workloads and schedules, departmental priorities, and the performance of City business.
15 Individual members of the Council should not make attempts to pressure or influence staff decisions, recommendations, workloads, schedules, and department priorities without the prior knowledge and approval of the Council as a whole. If a Councilmember wishes to influence the actions, decisions, recommendations, workloads, work schedule, and priorities of staff, that member must prevail upon the Council to do so as a matter of Council policy.

Councilmembers also have a responsibility of information flow. It is critical that they make extensive use of staff and commission reports and commission minutes. Councilmembers should come to meetings prepared—having read the council agenda packet materials and supporting documents, as well as any additional information or memoranda provided on city projects or evolving issues.

Additional information may be requested from staff, if necessary.

3. Access to Information: Individual Councilmembers, as well as the Council as a whole, are permitted complete freedom of access to any information requested of staff and shall receive the full cooperation and candor of staff in being provided with any requested information. The City Administrator or City Attorney will pass critical information to all Councilmembers. The Council will always be informed by the City Administrator or City Attorney when a critical or unusual event occurs about which the public would be concerned.

There are limited restrictions when information cannot be provided. Draft documents (e.g. staff reports in progress, administrative draft EIRs) are under review and not available for release until complete and after review by City management. In addition, there are legal restrictions on the City’s ability to release certain personnel information even to members of the Council. Certain aspects of police department affairs (access to restricted or confidential information related to crimes) may not be available to members of the Council. Confidential personnel information also has restrictions on its ability to be released. Any concerns Councilmembers may have regarding the release of information, or the refusal of staff to release information, should be discussed with the City Attorney for clarification.

H. Dissemination of Information
In cases where a staff response to an individual Councilmember request involves written materials which may be of interest to other Councilmembers, the City Administrator will provide copies of the material to all other Councilmembers. In making this judgment, the City Administrator will consider whether the information is significant, new, otherwise not available to the Council, or of interest to the Council.

I. Staff Relationship with Advisory Bodies
Staff support and assistance may be provided to commissions and task forces, but advisory bodies do not have supervisory authority over City employees. While staff may work closely with advisory bodies, staff members remain responsible to their immediate supervisors and ultimately the City Administrator and Council. The members of the commission or committee are responsible for the functions of the advisory body, and the commission or committee Chair is responsible for committee compliance with the policies outlined in the A.M.C.

Staff support includes preparation of a summary agenda and preparation of reports providing a brief background of the issue, a list of alternatives, recommendations, and appropriate backup materials, if necessary. Advisory body members should have sufficient information to reach decisions based upon a clear explanation of the issues. The assigned staff person serves as secretary, taking minutes as needed.

It is important that advisory bodies wishing to communicate recommendations to the Council do so through adopted or approved Council agenda procedures. In addition, when a commission or committee wishes to correspond with an outside agency, correspondence should be reviewed and approved by the Council.

Individuals who would like a commission or committee to review a particular issue must also gain approval for such a request from the full Council. Staff members are to assist the advisory body Presiding Officer to ensure appropriate compliance with state and local laws and regulations. 16 J. Restrictions on Political Involvement by Staff
Local governments are non-partisan entities. Professional staff, as reflected within the principles of CouncilCity Administrator form of government, formulates recommendations in compliance with Council policy and for the good of the community and is not influenced by political factors. For this reason, it is very important to understand the restrictions of staff in any level of political involvement through campaigns, fund-raisers, or other means.

1. Staff Members: By working for the City, staff members do not surrender rights to be involved in local elections. Indeed, laws are in place to preserve those rights. However, there are limitations to such involvement. Different restrictions apply to management and general employees.

2. Management Staff: The City Administrator strongly discourages any involvement in local campaigns even while on personal time. Such involvement erodes the tenet that staff are to provide an equal level of service to all members of the Council.

3. General Employees: These employees have no restrictions while off the job; however, no participation in campaigns or other activities may take place while on the job. No City resources may be used by staff in support of any campaign. Even while off the job, no employee may participate in campaigns or other political activities while in City uniform. For example, posing for a promotional photograph for a candidate for local office while in uniform is inappropriate. The support of the Council in these matters is requested. A Councilmember asking staff to sign petitions or similar items can create an awkward situation.

K. General Conduct Expectations
Councilmembers are expected to uphold a high standard of civility towards each other and to abide by the City’s Ethics and Civility Code. Civility is expected between Councilmembers, the public, and City staff while in Council meetings and when out in public. Rude behavior and profanity will not be tolerated.

While in public, Councilmembers should be aware that they are still viewed as elected representatives of the citizens of the City. As such, Councilmembers’ behavior in public shall be appropriate and shall not include inappropriate gesturing (including, but not limited to, crude or offensive body language, gyrating, or other inappropriate body movements) or profanity.

While social media, with its use of popular abbreviations and shorthand, does not adhere to standard conventions of correspondence, the content and tenor of online conversations, discussions, and information posts should model the same professional behavior displayed during Council meetings and community meetings.

Social media sites are not to be used as mechanisms for conducting official City business other than to informally communicate with the public. Examples of business that may not be conducted through social media include making policy decisions, official public noticing and discussing items of legal or fiscal significance that have not been previously released to the public. Officials’ social media site(s) should contain links directing users back to the City’s official website for in-depth information, forms, documents or online services necessary to conduct official City business. Officials will not post or release proprietary, confidential, or sensitive information on social media websites.

Councilmembers must conduct themselves in a respectable manner as to not damage the prestige of his or her elected title. In the performance of their official duties and in public, they should refrain from any form of conduct which may cause any reasonable person unwarranted offense or embarrassment. 17 Chapter 8: Leaving Office
A. Filling Council Vacancies
A vacancy on the City Council may be filled by appointment or call of a special election in the manner prescribed by law. Alternatively, the City Council may appoint a person to fill a vacancy on the City Council to hold office only until the date of a special election, which shall be immediately called to fill the remainder of the term.

The special election may be held on the date of the next regularly established municipal election or other regularly established election to be held in the City more than one hundred fourteen (114) days from the call of the special election.xvii
B. Conflicts of Interest While Leaving Office
A public official may not use his or her official position to influence prospective employment. California law prohibits elected officials, who held a position with the agency from lobbying the agency, to take any action within one (1) year of official’s departure from office or employment.xviii However, the individual may appear before the agency with which the official worked if the official is appearing on behalf of another public agency.

C. Filling Vacancies for Boards, Commissions, or Advisory Groups A vacancy on any one of the City’s Boards, Commissions, or Advisory Groups may be filled by appointment by the Mayor with consent of the Council. Chapter 2, Section E of this Handbook shall be followed when filling vacancies for any Boards, Commissions, or Advisory Boards. 18 PART II: COUNCIL PROCEDURAL GUIDELINES
19 Chapter 9: Open Meetings—Brown Act
A. Policy

1. Introduction. The Council shall comply with the provisions of the Ralph M. Brown Act, the Open and Public Meeting Law (the “Brown Act”).

2. Penalties and Applicability. The intent of the Brown Act is to ensure that deliberation and actions of local public agencies are conducted in open and public at meetings. a. Penalties: The law provides for misdemeanor penalties for members of a body who violate the Brown Act.xix Violations are also subject to civil action.xx b. Applicability: The Brown Act applies to the Council, all commissions, boards, and task forces that advise the Council. Staff cannot promote actions which would violate the Brown Act.

B. Meetings

1. General. All meetings shall be open and public. A meeting takes place whenever a quorum (3 or more members) is present and information about the business of the body is received; discussions qualify as a meeting. Social functions do not fall under the Brown Act unless City business is discussed.

2. Serial Meetings. These can take place, and are prohibited by the Brown Act, when any member of the Council or City staff contact more than two (2) Councilmembers for the purpose of deliberating or acting upon an item pending before the Council (does not apply to the public or media). Correspondence that merely takes a position on an issue is acceptable.

C. Procedure
The following procedure shall be followed:
a. Posting the Agenda: Agendas for regular meetings must be posted seventy-two (72) hours in advance of the meeting and must include the following:
i. Time and location of the meeting.
ii. Description of the agenda items. The description should be reasonably calculated to adequately inform the public, and should include the contemplated Council action. iii. Public Comments Section. A section providing an opportunity for members of the public to address the Council. (The public comments portion of the agenda meets this requirement). iv. Agendas in uniform font. Agendas for all Council meetings shall be in Arial font. The City shall comply with provisions of the Brown Act and the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) in making the agenda and documents in the agenda packet available in appropriate alternative formats to persons with a disability. b. Affidavit of Posting. Immediately after posting the agenda, the City Clerk will prepare and sign an affidavit of posting, declaring the date and place where the agenda was posted. These affidavits will be filed in the City Clerk’s office for public reference. 20 D. Actions
No action can be taken on any item not appearing on the posted agenda.

E. Ex Parte Communication
All Councilmembers may have “ex parte” communications – meaning communications outside the meeting forum. However, such communication should not be encouraged, made, or accepted when such communication is designed to influence the official decision or conduct of the official, or other officials, in order to obtain a more favored treatment or special consideration to advance the personal or private interests of himself or herself or others. This guarantees that all interested parties to any matter shall have equal opportunity to express and represent their interests.

Councilmembers who have ex parte communications with a party that appears before them at the meeting, should disclose that he or she had ex parte communication with the party. This can be done by stating that the Councilmember had ex parte communication with a party at a time in the meeting when the item is discussed.

Any written ex parte communication received by an official in a matter when all interested parties should have an equal opportunity for a hearing, shall be made a part of the record by the recipient. 21 Chapter 10: Council Meetings
A. Council Meetings

1. Regular Meetings. Consistent with the A.M.C., regular meetings of the Council shall be held the first and third Tuesdays of each month, commencing at 6:00 p.m. in the City Council Chambers, Angels City Fire Department, 1404 Vallecito Road, Angels, California 95222. xxi
a. Other Locations. The Council may, from time to time, elect to meet at other locations within the City, and upon such election shall give public notice of the change of location in accordance with provisions of the Government Code.
xxii
b. Location During Local Emergency. If, by reason of fire, flood, or other emergency, it shall be unsafe to meet in the City Fire Department, the meetings may be held for the duration of the emergency at such other place as may be designated by the Mayor, or if the Mayor does not so designate, by the Vice Mayor or City Administrator.
xxiii
c. Holidays. When the day for any regular meeting falls on a legal holiday, the regularly scheduled meeting for that day shall automatically be held on the next regular business day at the regular time and place unless canceled by the Council.xxiv

2. Special Meetings & Emergency Meetings. Special meetings and emergency meetings of the Council may be called and held from time to time consistent with, and pursuant to, the procedures set forth in the Government Code.xxv

3. Adjourned Meetings. The Council may adjourn any regular, adjourned regular, special or adjourned special meeting to a time and place specified in the order of adjournment pursuant to the procedures set forth in the Government Code.xxvi

4. Closed Session. The Council may hold closed sessions during any regular or special meeting, or any time otherwise authorized by law, to consider or hear any matter which is authorized by State law to be heard in closed session. The general subject matter for consideration shall be expressed in open meeting before such session is held.
xxvii
a. Time Limit: Closed Sessions may begin earlier than 6:00 p.m., as needed, as long as the closed session items are agendaized and the time for their consideration is specified in the agenda.xxviii Closed session must conclude promptly at 6:00 p.m. regardless of whether there is a pending action that must be taken. Closed session may be continued and reconvened after the regular meeting to finish any unfinished agenda items.

5. Cancellation of Regular Meetings. Any meeting of the Council may be canceled in advance by a majority of the Council.

6. Quorum. A majority of the Council constitutes a quorum for transaction of business. Less than a majority may adjourn from time to time, and compel attendance of absent members in the manner and under the penalties prescribed by ordinance.xxix If all Councilmembers are absent from any regular meeting, the City Clerk shall declare the meeting adjourned to a stated day and hour. The City Clerk shall cause a written notice of the adjournment to be delivered personally to each Councilmember at least three (3) hours before the adjourned meeting.xxx

7. Chair. The Mayor shall preside over all Council meetings. The Mayor shall have the authority to preserve order at all Council meetings, to call for the removal of any person or persons from any 22 meeting of the Council for disorderly conduct, to interpret and enforce the procedural guidelines of the Council, and to determine the order of business under the guidelines of the Council.xxxi a. Absence of Mayor - The Vice Mayor shall act as Mayor in the absence or disability of the Mayor. xxxii
b. Mayor & Vice Mayor Absence - When the Mayor and Vice Mayor are absent from any meeting of the Council, the Councilmembers present may choose another member to act as Vice Mayor, and that person shall, during that meeting, have the duties of the Mayor.xxxiii c. Presiding Officer – The Presiding Officer for any City appointed or created commissions, committees and boards shall preside over public meetings of such commissions, committees and boards.

8. Attendance by the Public. Except as specifically provided by law for closed sessions,xxxiv all meetings of the Council shall be open to the public in accordance with the terms, provisions and exceptions consistent with State law.
xxxv

9. Action Minutes. The City Clerk, or his or her designee, will maintain a written record and attest to the proceedings of the Council in the form of action minutes. Action minutes will include final motions with votes of the Council, and reflect the names of public speakers. xxxvi

10. Recordings of Meetings. Video recordings of proceedings shall be made and shall be permanently maintained by the City Clerk.
xxxvii
B. Policy Decision Making Process

1. Ad-Hoc Committees. Ad-Hoc Committees are formed on an as needed basis with a clearly defined purpose and term. Ad-Hoc Committees will consist of two (2) Councilmembers appointed by the Mayor.

2. Study Session. Study session items are placed on agendas for the purpose of open discussion. During study sessions, Councilmembers may hear reports from staff or others, ask questions, or invite public input.

3. Town Hall or Community Meetings. Such meetings may be held by an individual Councilmember and are not considered official governmental committees or Council meetings. Town Hall or Community Meetings do not require formation or appointment by the Mayor or Council. The Councilmember shall disclose this fact at their town hall meeting(s). To avoid possible Brown Act violations, only two (2) Councilmembers may participate in the discussion at a Town Hall or Community Meeting. 23 Chapter 11: Order of Business
A. General Order
The business of the Council at its meetings will generally be conducted in accordance with the following order of business unless otherwise specified. A closed session may be held at any time during a meeting consistent with applicable law.

B. CLOSED SESSION (IF NECESSARY)
a. The Council meets from time to time in closed sessions which are duly held meetings or a portion thereof, at which certain actions may be taken and are not open to public and news media. These are:
i. Closed sessions held at such times pursuant to Government Code Section 54957.6 where the Council meets with its designated representatives prior to and during consultation and discussions with representatives of employee organizations. ii. Security or emergencies.
iii. Personnel sessions.
iv. Closed sessions to consider potential or pending litigation in which the City or an officer or employee is or could be a party.
b. Matters discussed in closed sessions are considered confidential:
i. Labor Relations: As a matter of policy, the Council acknowledges that the City and its taxpayers are best served if positions authorized during such sessions are presented as those of the Council as a whole. Members of the Council agree that positions and agreements shall not be divulged.
ii. Personnel Sessions: Matters discussed and reviewed in personnel sessions shall remain confidential in order to protect employees’ rights to privacy. iii. Security – For obvious reasons: Arrangements made to address threats to the City or its property must be kept confidential.
iv. Litigation: Discussion of probable or pending litigation could waive attorney-client privilege to the detriment of the City’s position.
c. The Council must adhere to the time limits for closed session in order to begin the regular meeting in a timely manner. If the Council does not conclude the closed session in the required timeframe as set forth in the Agenda, the Council will temporarily continue the closed session meeting until the close of the regular meeting.

C. CALL TO ORDER
D. PLEDGE OF ALLEGIANCE
E. ROLL CALL
F. CONFLICT OF INTEREST
24 G. APPROVAL OF AGENDA.

A motion should be made to approve the agenda for the current meeting. Should a Councilmember wish to remove an item from the consent calendar for separate discussion, any Councilmember may do so during the approval of the agenda or during the approval of the consent calendar.

H. PRESENTATIONS/PROCLAMATIONS/RECOGNITION.

All special presentations, proclamations and recognitions will be calendared and coordinated through the Mayor, City Clerk, or City Administrator.

I. PUBLIC COMMENT (NON AGENDA ITEMS)
J. ITEMS FROM THE CITY COUNCIL
K. CONSENT CALENDAR.

All matters listed under the Consent Calendar are considered by the Council to be routine and will be acted upon in a single motion. Separate discussions of these items may be requested by a Councilmember or staff member prior to the time the Council considers the motion to adopt. A member of the public may not pull an item from the consent calendar.

Agenda items requested for removal from the consent calendar by Councilmembers or staff will be considered at the beginning of the “Unfinished Business” Section of the agenda. Members of the public cannot request for the removal of agenda from the consent calendar. A Councilmember may vote “no” on any consent item without comment or discussion. Any substantive Council comments, questions or discussion on an item will require removal of the item from the consent calendar.

L. PUBLIC HEARINGS. The guidelines for conducting public hearings are discussed below at sub-section B of this Chapter.

M. UNFINISHED BUSINESS
N. NEW BUSINESS
O. OTHER AGENCY BUSINESS
P. ITEMS FROM THE CITY TREASURER
Q. ITEMS FROM THE CITY ATTORNEY
R. ITEMS FROM THE CITY ADMINISTRATOR
S. INFORMATIONAL ITEMS. Upcoming Meetings (30-day calendar) T. ADJOURNMENT TO NEXT REGULAR MEETING OF (Date)
B. Action on Agenda Items
In accordance with the Ralph M. Brown Act, the Council may not take action on any item that did not appear on the posted Council agenda seventy-two (72) hours prior to the Council meeting unless an exception is made as permitted by the Government Code.xxxviii
25 C. Items Placed on Written Agenda
Items of business shall be placed upon the written agenda prior to the deadline announced or observed for the preparation thereof, at the request of the City Administrator or the City Attorney.

Any member of the City Council may place an item on a future agenda by making a formal request to the City Administrator at a meeting of the City Council. The City Administrator will place City Council items on a future City Council agenda when reasonable based on the staff time and research necessary to prepare the item for City Council consideration.

D. Items from the City Council, City Treasurer, City Administrator, or City Attorney These sections of the agenda provide the opportunity for brief comment on City business, City operations, City projects, and other items of general interest.xxxix E. Public Hearings:

1. General Procedure. Certain actions of the Council require a public hearing, wherein the community receives an opportunity to provide testimony in front of the Council to adopt a resolution, introduce an ordinance, or approve a document. Zoning ordinances always require a public hearing. Check with the City Attorney if in doubt as to whether a public hearing is required. The Council procedure for the conduct of public hearings is generally as follows:
a. The Staff Presents its Report. After the Mayor/Presiding Officer announces the item as it appears on the agenda, City staff will give a presentation to the City Council and the public on the staff report prepared for the matter.
b. Initial Questions to Staff by the Council. Prior to opening up a public hearing on a matter, Councilmembers may ask questions of staff or third party consultants regarding the staff report and the item.
c. Mayor/Presiding Officer Opens the Public Hearing:
i. Applicant or Appellant Presentation. The applicant or appellant then has the opportunity to present comments, testimony, or argument.
ii. Public Testimony. Members of the public are provided with the opportunity to present their comments, testimony, or argument. Members of the public presenting comments, testimony, or argument will follow the following guidelines:

1. Members of the Public Request to Speak. Any person desiring to speak or present evidence shall make his or her presence known to the Mayor/Presiding Officer and upon being recognized by the Mayor/Presiding Officer, the person may speak or present evidence relevant to the matter being heard. No person may speak without first being recognized by the Mayor/Presiding Officer.

2. Council Questions of Speakers. Members of the Council who wish to ask questions of the speakers or each other during the public hearing portion may do so but only after first being recognized by the Mayor/Presiding Officer.

3. Public Oral Presentations. All Council guidelines pertaining to oral presentation by members of the public apply during public hearings. These guidelines are discussed below in Chapter 13: “Addressing the Council.”
26 4. Materials for Public Record. All persons interested in the matter being heard by the Council shall be entitled to submit written evidence or remarks, as well as other graphic evidence.

5. Germane Comments. No person will be permitted during the hearing to speak about matters or present evidence which is not germane to the matter being considered. A determination of relevance shall be made by the Mayor/Presiding Officer, but may be appealed to the full Council.
i. The applicant or appellant is given an opportunity for rebuttal or closing argument. ii. The public input portion of the public hearing is closed. d. Questions and discussion from the Council. Councilmembers should not express their opinions on an item prior to the close of the public hearing, as the Councilmembers should not form or express an opinion until after all testimony has been received. Questions and comments from the Council should not be argumentative, and the Council should not engage in debates with staff, or those members of the public testifying to an opinion, until after all testimony has been received.

Any Councilmember shall have the right to express dissent from, or protest to, any action of the Council and have the reason entered in the minutes. If the dissenting Councilmember desires such dissent or protest to be entered into the minutes, this should be made clear by language such as “I would like the minutes to show that I am opposed to this action for the following reasons…”
e. Council decision occurs. Once the Council completes its discussion of the matter, a Councilmember may make a motion to take action on the item. A Councilmember may also make a motion to table, amend, substitute, postpone, or continue the matter, pursuant to these Procedures. If the Council is unsuccessful in carrying a motion on the matter before the adjournment of the meeting, the motion shall be deemed to have failed. f. The Mayor/Presiding Officer will announce the final decision of the Council.

F. Time for Consideration. Matters noticed to be heard by the Council will commence at the time specified in the notice of hearing, or as soon thereafter as is reasonably possible and will continue until the matter has been completed, or until other disposition of the matter has been made.

G. Continuance of Hearing. Any hearing being held, noticed, or ordered to be held by the Council at any meeting of the Council may, by order, notice, or continuance, be continued or re-continued to any subsequent hearing.

H. Communications and Petitions. Written communications and petitions concerning the subject matter of the hearing will be noted and summarized by the Mayor/Presiding Officer. A reading in full shall take place where a majority of the Council votes to have that correspondence read into the record.

I. Ex-Parte Contacts. Should a Councilmember and one (1) or more members of the public make contact outside of the hearing process regarding a matter which is, or may be, before the Council for a quasi-judicial hearing, as soon as the Council is informed that the matter will come before it as a 27 quasi-judicial hearing, that Councilmember must disclose the substance of the contact and the names of the parties on the record at the beginning of the Council's quasi-judicial hearing. Visits by Councilmembers to sites or properties that are the subject of such pending hearings, shall also be disclosed at the beginning of the Council's quasi-judicial hearing.

J. Resolutions. A resolution is generally adopted by the Council to deal with temporary or special matters, such as when the Council makes only a factual determination or certification that certain necessary conditions or requirements set by statute or ordinance have been met. Resolutions can also express opinions of the legislative body or set temporary standards (i.e. amount of permit processing fees that may be changed again by future resolutions). Resolutions are recorded and kept on file with the City Clerk.xl A resolution is less formal than an ordinance because it does not become part of the municipal code.

K. Ordinances. An ordinance is a law that the Council adopts and in most cases is codified into formal law by means of the published municipal code. An ordinance is the most binding and permanent type of Council action and usually may only be repealed or amended by a subsequent ordinance.

Ordinances must be publically read aloud at two (2) Council meetings: introduced at one (1) meeting and adopted at the subsequent meeting (most often at the next meeting). Ordinances may not be passed within five (5) days of introduction unless they are urgency ordinances.xli A public hearing notice must be published at least ten (10) days prior to the first reading of the ordinance.xlii L. Urgency Ordinances. An urgency ordinance is a special type of ordinance that is only brought once before the Council for a vote.xliii It does not go on the Consent Calendar and usually cannot be codified into the municipal code.

M. Voting & Publishing Requirements for Resolutions and Ordinances. a. Voting. All resolutions and ordinances require a recorded majority vote of the total membership of the Council.xliv Ordinances shall be signed by the Mayor and attested by the City Clerk.xlv b. Publishing. The rates of taxes to be levied, or the amount of revenue required to be raised by taxation, may be fixed either by ordinance or resolution. Where the tax rate or the amount of revenue required to be raised by taxation is fixed by resolution, such resolution shall be published in the same manner and within the same time as ordinances are required to be published.xlvi Within fifteen (15) days after the ordinance passes, the City Clerk shall cause each ordinance to be published at least once, with the names of those City Councilmembers voting for and against the ordinance, in a newspaper of general circulation circulated in the City of Angels. xlvii
Ordinances
shall not be published in a newspaper if the charge exceeds the customary rate charged by the newspaper for publication of private legal notices, but these ordinances shall be posted in the manner and at the time required by the Government Code.xlviii Except as provided in Section 36937 of the Government Code, an ordinance shall not take effect or be valid unless it is published or posted pursuant to Government Code Section 36933 and not until thirty (30) days after the final passage of an ordinance. The publication and posting of ordinances may be satisfied by the actions prescribed in Government Code Sections 36933(c)(1) and 36933(c)(2). c. Exceptions to Publishing Requirement. An ordinance takes effect immediately if it is an ordinance: (i) relating to an election; (ii) for the immediate preservation of public peace, health or safety, containing a declaration of the facts constituting the urgency, and is passed by a fourfifths vote of the Council; (iii) relating to street improvement proceedings; (iv) relating to taxes 28 for the usual and current expense of the City; or (v) covered by particular provisions of law prescribing the manner of its passage and adoption.xlix 29 Chapter 12: Guidelines of Conduct
A. General Procedures
It is the policy of the Council not to become involved in the protracted discussion over parliamentary procedure.

Consistent with any City ordinance, statute or other legal requirement, any issue of procedure relating to conduct of a meeting or hearing not otherwise provided for herein may be determined by the Presiding Officer, subject to appeal to the full Council.

B. Authority of the Mayor/Presiding Officer
Subject to appeal to the full Council, the Mayor/Presiding Officershall have the authority to prevent the misuses of motions, or the abuse of any privilege, or obstruction of the business of the Council by ruling any such matter out of order. In so ruling, the Mayor/Presiding Officer shall be courteous and fair and should presume that the moving party is acting in good faith.

C. Mayor to Facilitate Council Meetings
The Council delegates the responsibility and expands the role of Mayor/Presiding Officer to include the facilitation of Council meetings. In the role as facilitator, the Mayor/Presiding Officer will assist the Council to focus on their agenda, discussions and deliberations.

D. Council Deliberation & Order of Speakers
The Mayor/Presiding Officer is delegated the responsibility to oversee the debate and the order of speakers.

Speakers will generally be called upon in the order they request to speak as recognized by the Mayor/Presiding Officer.

E. Limit Deliberation to Item at Hand
Councilmembers will limit their comments to the subject matter, item or motion being currently considered by the Council.

F. Length of Council Comments
Councilmembers will govern themselves as to the length of their comments or presentations. The Council delegates to the Chair the responsibility to assist the Council by signaling if a Councilmember has been speaking for an excessive time period. Comments from Councilmembers are limited to five (5) minutes for each Councilmembers, unless the Council, by concurrence, extend such time.

G. Limitations of Debate
Councilmembers will be allowed to speak once before the Mayor/Presiding Officer opens the matter for public comment. Councilmembers may speak a second time after the close of public comment if more time is allowed by the Mayor/Presiding Officer or the majority of the Council. Comments from Councilmembers are limited to five (5) minutes for each Councilmember, unless the Council, by concurrence, extend such time.

H. Obtaining the Floor
Any member of the Council wishing to speak must first obtain the floor by being recognized by the Mayor. The Mayor must recognize any Councilmember who seeks the floor when appropriately entitled to do so.

I. Motions
Motions may be made by any member of the Council, including the Mayor, providing that before a motion is offered by the Mayor, the opportunity for making a motion is offered to the other Councilmembers. Any members of the Council, other than the person offering the motion, may second the motion.

1. Procedure for Motions: Before a motion can be considered or debated, it must be seconded. Once the motion has been properly made and seconded, the Mayor shall open the matter for discussion 30 offering the first opportunity to the moving party and, thereafter, to any Councilmember properly recognized by the Mayor. Once the matter has been fully discussed and the vote is called for, no further discussion will be allowed; however, Councilmembers may be allowed to explain their vote. a. Process to Make and Second a Motion. Councilmembers wanting to make or second a motion may do so through a verbal request to the Mayor.

2. Precedence of Motions: When a motion is on the floor, no other motion shall be entertained except the following, which shall have precedence in the following order:
a. Motion to Adjourn the Meeting (not debateable). A motion to adjourn shall be in order at any time, except as follows:
i. When repeated after defeat without any intervening business or discussion. ii. When made as an interruption of a Councilmember who is speaking. iii. While a vote is being taken.

A motion to adjourn “to another time” shall be debatable only as to the time which the meeting is adjourned
b. Motion to Fix Hour of Adjournment. Such motion shall be set to a definite time at which to adjourn and shall be undebatable and unamendable except to the time set. Notice of the adjournment and the date of the subsequent meeting shall be conspicuously posted on or near where the meeting was held within twenty-four (24) hours of the adjournment. l If the subsequent meeting occurs within five (5) days of the original meeting, the Council may consider matters placed on the original meeting agenda without posting a new agenda. If the subsequent meeting occurs more than five (5) days from the original meeting, a new agenda must be prepared and posted. li
c. Motion to Table. A motion to table shall be used to temporarily bypass the subject. A motion to table shall be undebatable and shall preclude all amendments or debate of the subject under consideration. The tabled item may be “taken from the table” at any time by a motion made prior to the end of the meeting. If the item is not taken from the table prior to the end of the meeting, it shall be placed on a future agenda as a new matter.
d. Motion to Amend. A motion to amend can be made after a motion is introduced and seconded. A motion to amend shall be debatable only as to the amendment. A motion to amend an amendment shall be in order, but a motion to amend an amendment to an amendment shall not be in order.

An amendment modifying the intention of a motion shall be in order, but an amendment relating to a different matter shall not be in order. A motion to amend shall be voted on first, followed by a vote on the original motion, as amended or as originally stated, depending on whether the motion to amend carries.
e. Motion to Substitute. A motion to substitute can be made after a motion is introduced and seconded. A substitute motion on the same subject shall be acceptable, and voted on before a vote on a motion to amend the main motion amendment.
f. Motion to Continue. Motions to continue to a definite time shall be amendable and debatable as 31 to the propriety of postponement and time set. If desired, the Councilmember who initiates the motion to continue may also move to reopen the hearing to receive further testimony.

3. Motions Introducing Ordinances.
lii
Ordinances shall not be passed within five (5) days of their introduction unless they are urgency ordinances. Ordinances may only be passed at a regular meeting and must be read in full at the time of introduction and passage except when, after reading the title, further reading is waived. Motions introducing ordinances for adoption at a future meeting are deemed to include a waiver by the Council of the full reading of the text and title of the proposed ordinance unless the motion otherwise specifically so provided. When ordinances, other than urgency ordinances, are altered after introduction, they shall be passed only at a regular meeting held at least five (5) days after alteration. Corrections of typographical or clerical errors are not considered alterations for purposes of this paragraph.

J. Voting Procedures
Any Councilmember present at a meeting when a question comes up for a vote, should vote for or against the measure unless he or she is disqualified from voting and abstains because of such disqualification. All votes shall be roll call votes, except for minute actions. Minute actions may be taken by voice vote. The results reflecting all “ayes” and “noes” and “abstentions” must be clearly set forth for the record.

1. Abstention: An abstention does not count as a vote for or against a matter. If a Councilmember abstains, he or she is counted as present for quorum purposes but is not deemed to be "voting" for purposes of determining whether there has been a "majority vote of those members present and voting." If a Councilmember abstains from voting on the grounds that he or she has or may have a conflict of interest, that abstention shall be made either at the beginning of the Council consideration of the matter, or as soon as the Councilmember recognizes that he or she may have such a conflict or potential conflict. In addition, the Councilmember shall state for the record the precise nature of the interest which he or she may have that creates the conflict or potential conflict and shall leave the Council Chamber during discussion of the item when required to do so by the Political Reform Act.liii

2. Tie Votes: A tie vote results in a lost motion. In such an instance, any member of the Council may offer a motion for further action. If there is no action by an affirmative vote, the result is no action. If the matter involves an appeal and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making person or body from which the appeal was taken.

3. Motion for Reconsideration: Motions for reconsideration of a matter may only be made at the same meeting at which the Council takes action on a matter. Such motion may only be made by a Councilmember who voted with the side that prevailed on the matter in question. With regard to a tie vote resulting in a lost motion, the prevailing side will be deemed to be those Councilmembers who voted in the negative. Any member of the Council may second a motion for reconsideration.

K. Non-Observance of Guidelines
The guidelines are adopted to expedite and facilitate the transaction of the business of the Council in an orderly fashion, and shall be deemed to be procedural only. The Council shall not be required to follow formal organizational procedures such as Robert’s Rules of Order. Failure to strictly observe the guidelines shall not affect the jurisdiction of, or invalidate any action taken by the Council.liv L. Non-Exclusive Guidelines
These guidelines are not exclusive and do not limit the inherent power and general legal authority of the Council, or of the Mayor/Presiding Officer, to govern the conduct of Council meetings as may be considered appropriate from time to time or in particular circumstances for purposes of orderly and effective conduct of the affairs of the City.
32 Chapter 13: Addressing the Council
A. Oral Presentations by Members of the Public
The rules governing oral presentations by members of the public at Council meetings are as follows:

1. The person is requested to come to the podium, state his or her name and address for the record (although not required), and, if speaking for an organization or other group, identify the organization or group represented.

2. All remarks should be addressed to the Council as a whole, not to individual members thereof.

3. Questions, if any, should be directed to the Mayor/Presiding Officer who will determine whether, or in what manner, an answer will be provided.

B. Public Comment
Public Comment is that period set aside at Council meetings for members of the public to address the Council on items of City business other than scheduled agenda items. The Public Comment portion of the Council meeting is the opportunity for members of the public to address the Council in compliance with the Government Code.

1. Timing. Public Comment for each speaker is limited to three (3) minutes, unless the Council, by concurrence, extend such time.

2. City Matters. Presentations under Public Comment are limited to items within the subject matter jurisdiction of the City.

C. Agenda Item Oral Presentation
Any member of the public wishing to address the Council orally on City business matters appearing on the Council agenda, may do so when that item is taken up by the Council, or as otherwise specified by the Council or the Mayor/Presiding Officer.

1. Presentations Submitted in Writing. Persons who anticipate oral presentations exceeding three (3) minutes are encouraged to submit comments in writing, in advance, care of the City Clerk, for prior distribution to the Council and other interested parties. Submission of comments in writing is encouraged in lieu of possible lengthy oral presentations which may not be permitted.

2. Timing. Comments by the public on City business matters appearing on the agenda may do so once the Mayor/Presiding Officer opens the matter for public comment. Members of the public may speak a second time after the close of public comment only if more time is allowed by the Mayor/Presiding Officer or the majority of the Council.

3. Assigning Time. Persons wishing to assign their time for oral presentations to other individuals may do so only with authorization of the Mayor/Presiding Officer or a majority of the Council.

4. Reading Written Comments. Persons wishing to read written comments into the record may do so only with authorization of the Mayor/Presiding Officer or a majority of the Council. Additional procedures for written comments is detailed below.

D. Comments in Writing Encouraged
Members of the public may submit, and are encouraged to submit, comments in writing to the Council, care of the City Clerk, relating to any items of City business, whether on the Council agenda or otherwise. Such 33 comments will be distributed to members of the Council and considered and acted upon, or not acted upon, as the Council, in its judgment, may deem appropriate. All written comments submitted prior to or during the item the comments relate to, will be part of the record on that particular item. Written comments will not be read aloud at the Council meeting.

1. Comment Cards. Comment cards may be used by members of the public in attendance at the meeting who do not wish to or cannot verbally address the Council during a meeting. A person may indicate his or her brief comments on the card and his or her opposition or support for an item on a comment card.

During the public testimony on the item, the Mayor indicates that the Council has received comment cards from (name of person) in support of the project or issue and comment cards from (name of person) in opposition of the project or issue.

2. Repetitious Comments Prohibited. Speakers shall not present the same or substantially the same items or arguments to the Council repeatedly or be repetitious in presenting their oral comments. If a matter has been presented orally before the Council, whether the Council has taken action, or determined to take no action, the same or substantially the same matter may not be presented orally by the same person any further. Nothing in the foregoing precludes submission of comments to the Council in writing for such action or non-action as the Council, in its discretion, may deem appropriate.

E. Speaker Time Limits for An Agenda Item
In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address the Council on the same subject matter, the Mayor/Presiding Officer may request that a spokesperson be chosen by the group, and in case additional matters are to be presented by any other member of the group, that there be a limit on the number of such persons addressing the Council. A specific time limit may also be set for the total presentation. No group shall arrange themselves so as to use individual speakers' times in sequential order to circumvent the time limits.

F. Waiver of Guidelines
Any of the foregoing guidelines may be waived by majority vote of the Councilmembers present when it is deemed that there is good cause to do so based upon the particular facts and circumstances involved.

G. Decorum
It is crucial that the public have confidence in the integrity of its local government. Further, to ensure that the City’s business is conducted in a manner that is both professional and efficient, it is important that all participants in the process exercise decorum and civility.

The Mayor/Presiding Officer shall maintain order, decorum, and the fair and equitable treatment of all speakers. The Mayor/Presiding Officer shall keep discussions and questions focused on the specific agenda item under consideration.

Councilmembers shall perform their duties in accordance with the City’s processes and rules of order governing the deliberation of public policy issues, the involvement of the public, and the implementation of policy decisions of the Council by City staff. They shall work together collaboratively, assisting each other in conducting the affairs of the City. Councilmembers shall fully participate in public meetings, in both the open and closed sessions while demonstrating respect and courtesy to others. City Officials shall stay focused, stay on topic and act efficiently during public meetings. They shall refrain from interrupting other speakers or otherwise interfering with the orderly conduct of the meetings.

No person shall engage in harassment of another person during a public meeting. Harassment includes but is not limited to:

1. Verbal harassment such as racial epithets, derogatory comments, or slurs; 34 2. Physical harassment such as assault, impeding or blocking movement, or any other physical interference or threat directed at an individual;

3. Sexual harassment such as unwelcome sexual advances, request for sexual favors, and other verbal or physical conduct of a sexual nature, such as name calling, suggestive comments, or lewd talks and jokes that unreasonably interferes with an individual’s work performance or has the purpose or effect of creating an intimidating, hostile, or offensive work environment.

During public meetings, all present shall:

1. Preserve safety and order;

2. Not block the audience or camera from viewing the proceedings;

3. Not engage in disruptive behavior, including but not limited to: heckling, whistling, yelling, and other similar demonstrations;

4. Not willfully disrupt the peace and order of the meeting;

5. Listen to others respectfully and not interrupt those whom are speaking;

6. Refrain from making comments that personally attack an individual in a way that disrupts, disturbs, or otherwise impedes orderly conduct;

7. Avoid the use of profanity, obscene language, and threats that disrupt, disturb, or otherwise impede orderly conduct;

8. Not use unlawful physical force. Physical force includes but is not limited to: grabbing, pushing, slapping, punching, kicking, or otherwise striking the body of another or an object attached to another’s body;

9. Not harass any other person in any way, including, but not limited to, types of harassment described in section 2.07.060 of the A.M.C.;

10. Avoid obscene gestures or motions that could be viewed as threatening or an effort to intimidate.

Unacceptable gestures include, but are not limited to. those of a sexual nature, finger pointing and fist shaking in an overly aggressive or accusatory manner, miming the use of weapons or other violent acts, and other movements that could be seen as threatening; and

11. Avoid raising voices beyond what is necessary to be heard by the audience.

Unruly conduct that disrupts the meeting such as undue noise, hissing, profanity, inappropriate applause, insults or physical disturbance shall not be permitted.

If these rules are violated, the City has the following recourse:

1. The Mayor/Presiding Chair can call a point of order;

2. A Councilmember present at the public meeting may move to require the Mayor/Presiding Chair to enforce the rules and upon majority vote, the Mayor/Presiding Chair shall be required to do so; 35 3. The Mayor/Presiding Chair may instruct the Chief of Police or another member of the police department designated by the Chief of Police to enforce the rules;

4. The Chief of Police or other member of the police department designated by the Chief of Police to enforce the rules may order an individual to sit, refrain from addressing the Council, board or commission, or remove the disruptive person from the meeting.

Any person making personal, impertinent, or derogatory remarks, or who shall become boisterous while addressing the Council, shall be barred from further audience before the Council at said meeting by the Mayor/Presiding Officer unless permission to continue is granted by a majority of the Council.lv 36 PART III: COMMISSIONS AND ADVISORY GROUPS
37 Chapter 14: Application of Rules to City Commissions and Other City Sponsored Publicly Held Meetings A. Applicability of Rules

1. All rules regarding the Conduct of City Officials shall apply to individuals serving as Commissioners or Board members in other appointed positions on City commissions and boards. Currently, the City has two (2) standing commissions: Planning Commission, and the Museum Commission.

2. Members of the public shall abide by the rules governing addressing the Council when addressing a City-created board or commission.

3. All Public Hearings held by City appointed boards and commissions shall be conducted by the rules contained herein under Chapter 11, Section E: Public Hearings.

B. Planning Commission and Museum Commission Guidelines

1. Meetings
a. Regular Meetings:
i. Planning Commission regular meetings shall be held the second Thursday of each month, commencing at 6:00 p.m. in the City Council Chambers.
ii. Museum Commission regular meetings shall be held at least every two (2) months as defined by the Commission.
b. Quorum: A majority of the full Museum Commission shall constitute a quorum, but a lesser number may adjourn from time to time.

A majority of the voting members of the Planning Commission shall constitute a quorum for the purpose of conducting routine business. The affirmative vote of a majority of the voting members shall be required for the approval of any general plan element or amendment thereto, any rezone, variance, use permit, tentative map or other planning commission action (AMC 17.85.050) c. Chairman (“Chair”): the Chair for each Commission shall preside over that Commission’s meetings.

He or she shall be elected by a majority vote of the Commission to serve for a designated term. The Chair shall have authority to preserve order at that Commission’s meetings, to call for the removal of any person(s) from any meeting of the Commission for disorderly conduct, to see that all actions of the Commission are properly taken, to sign documents of the Commission, to interpret and enforce the procedural guidelines of the Commission and to determine the order of business under the guidelines of the Commission. AMC Section 17.85.030 further details the duties of the Planning Commission Chair.
i. Absence of Chair: the Vice Chairman (“Vice Chair”) shall act as Chair in the absence or disability of the Chair. The Vice Chair shall be elected by a majority vote of the Commission in which he or she sits.
ii. Absence of Chair and Vice Chair: When the Chair and Vice Chair are absent from any meeting of his or her Commission, the members present may choose another member to act as Chairman pro tem, and that person shall, during the meeting, have the duties of the Chair. 38 d. Other rules regarding Museum Commission meetings shall be conducted by the rules contained herein under Chapter 10: Council Meetings. Planning Commission meeting rules are detailed in AMC Sections 17.85.060 and 17.85.070.

C. Order of Business
a. The Museum Commission shall adhere to the Order of Business procedures contained herein under Chapter 11: Order of Business, except for Section A: “General Order”. The Museum Commission’s specific General Orders are outlined below. The Planning Commission’s Order of Business procedures are detailed in AMC Sections 17.85.060 through 17.85.090. b. General Order for Museum Commission
D. General Order - The business of the Museum Commission at their meetings will generally be conducted in accordance with the following order of business unless otherwise specified. A closed session may be held at any time during a meeting consistent with applicable law.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

CORRESPONDENCE

AUDIENCE/PUBLIC COMMENT (NON-AGENDA ITEMS)

APPROVAL OF AGENDA

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Planning Commission or the Transportation Advisory Commission to be routine and will be acted upon in a single motion. There will not be separate discussions of these items unless a request is made prior to the time the Commission considers the motion to adopt.

PUBLIC HEARINGS

PUBLIC HEARINGS (PLANNING COMMISSION ONLY)

UNFINISHED BUSINESS

NEW BUSINESS

ITEMS FROM THE PLANNING COMMISSION OR TRANSPORTATION ADVISORY

COMMISSION

ITEMS FROM THE COMMUNITY DEVELOPMENT DIRECTOR OR CITY ENGINEER ADJOURNMENT TO NEXT REGULAR MEETING OF (Date)
39 The Planning Commission’s Order of Business is as prescribed in AMC Section 17.85.090.

E. Administrative Rules
a. Request for Research or Information: Planning Commissioners may request information or research from the Community Development Director. Museum Commissioners may request information or research from the Museum Operations Director. Requests for new information or policy direction will be brought to the full Commission for consideration at a regular meeting. All written products will be copied to the full Commission. b. Inappropriate Actions: The Commissions delegate to the Chair the responsibility to discuss, on behalf of the full Commission, any perceived or inappropriate action by a Commissioner. The Chair will discuss with the Commissioner the action and suggest a more appropriate process or procedure to follow. After this discussion, if further inappropriate action continues, the City Administrator will report the concern to the full Commission.
c. Agendas in Uniform Font: Agendas for all Commission meetings shall comply with provisions of the Brown Act and the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) in making the agenda and documents in the agenda packet available in appropriate alternative formats to persons with a disability.
d. Agenda Materials Delivery: Delivery of the agenda materials to the Planning Commissioners shall be on or before the evening of the Friday preceding the regular meeting. As necessary, supplemental materials may be delivered subsequent to the preceding Friday. e. Procedural Guidelines: The guidelines that the Museum Commission adheres to may be amended at any meeting of the City Council by a majority of a quorum of the City Council, provided that notice of said proposed amendments is given to each member in writing prior to said meeting. The procedural guidelines for the Planning Commission may be amended at any meeting of the Planning Commission by a majority of the full membership (AMC 17.85.190) f. Distribution: Each member of the Commission, including new members as they are appointed, shall be provided a copy of these Guidelines by the City Clerk, the Community Development Director for the Planning Commission, or by City Staff.
g. Vacancy Caused by Absence: If a member of the Museum Commission is absent without cause for more than two successive regular meetings of the Commission, or is absent from more than four regular meetings in a fiscal year, the office becomes vacant automatically. The Commission shall immediately notify the City Council of the vacancy. A member is not absent without cause if his or her absence is:
i. due to illness or,
ii. unavoidable and the member gives the Secretary of the Commission notice before the date of the meeting from which he or she will be absent and giving the reason for the absence.

Per AMC 17.85.060, the secretary of the planning commission shall report the absence of any member at three consecutive meetings without an acceptable excuse. This may be grounds for the planning commission to recommend the removal of that member from the commission. 40 h. Officers-Election: At its regular meeting in July of each year or soon thereafter as possible, the Commission shall elect a Chair and Vice-Chair.
i. Adjournment Time: Per AMC 17.85.060, No public hearing will commence after ten p.m., and no item of business will commence after eleven p.m. for the Planning Commission. Scheduled items which cannot be heard because of lack of time will be continued to the earliest possible date. j. Attendance: Each member of the Commission who has knowledge of the fact that he or she will not be able to attend a scheduled meeting of the Commission shall notify the Secretary of the Commission at the earliest possible opportunity and, in any event, prior to 5:00 p.m. on the date of the meeting. The Secretary shall notify the Chair of the Commission in the event that the projected absences will result in lack of quorum.
k. Subcommittees: The Commission may from time to time, at the recommendation of staff, the request of the Council, or of its own volition, determine that a subcommittee should be formed to perform some function on behalf of the Commission. Such subcommittee assignments usually involve some degree of research or analysis with a report back to the full Commission for consideration of the subcommittee’s recommendation(s). Formation of any such subcommittee will require consideration by the Commission as a regular agenda item wherein the Commission will discuss and define the roles and responsibilities of the subcommittee and by consensus name a Commission representative to any such subcommittee.
l. Appeals: Pursuant to the A.M.C., Section 2.04.070, or as amended, the Commissions act as advisory bodies to the City Council. On those rare occasions where a Commission acts as the decisionmaking body, said decision may be appealed to the City Council. m. Continuance of Advisory Items: The following rules relate to advisory items, that is, items where the Commission offers recommendations to the City Council for final action. For example, Planning Commission rulings on zoning amendments or general plan updates are advisory items which go before the City Council for ultimate determination. The following rules serve to ensure advisory items arrive to the City Council for review within a reasonable time:
i. The Commission may continue or postpone advisory items for further consideration, but the Commission must reconsider the item at its next regular meeting. Therefore, any continuance of the item without an official ruling shall automatically reappear on the agenda for the Commission’s next regular meeting.
ii. The Commission shall not continue or postpone advisory items for further consideration, without offering final recommendations to the City Council, more than twice (2). iii. Where the Commission fails to rule on the advisory item after having continued the item two (2) times, the Commission has forty (40) days from the second continuance to render its official recommendation to the City Council. Failure to render a final ruling on the item at a third consecutive meeting shall constitute an automatic recommendation of the item, as is and without modifications, for adoption by the City Council. 41 Appendix A
42 ICMA Code of Ethics
The mission of ICMA is to create excellence in local governance by developing and fostering professional local government management worldwide. To further this mission, certain principles, as enforced by the Rules of Procedure, shall govern the conduct of every member of ICMA, who shall:

Tenet 1
Be dedicated to the concepts of effective and democratic local government by responsible elected officials and believe that professional general management is essential to the achievement of this objective.

Tenet 2
Affirm the dignity and worth of the services rendered by government and maintain a constructive, creative, and practical attitude toward local government affairs and a deep sense of social responsibility as a trusted public servant
Tenet 3
Be dedicated to the highest ideals of honor and integrity in all public and personal relationships in order that the member may merit the respect and confidence of the elected officials, of other officials and employees, and of the public.

Tenet 4
Recognize that the chief function of local government at all times is to serve the best interests of all people.

Tenet 5
Submit policy proposals to elected officials; provide them with facts and advice on matters of policy as a basis for making decisions and setting community goals; and uphold and implement local government policies adopted by elected officials.

Tenet 6
Recognize that elected representatives of the people are entitled to the credit for the establishment of local government policies; responsibility for policy execution rests with the members.

Tenet 7
Refrain from all political activities which undermine public confidence in professional administrators. Refrain from participation in the election of the members of the employing legislative body.

Tenet 8
Make it a duty continually to improve the member's professional ability and to develop the competence of associates in the use of management techniques.
43 Tenet 9
Keep the community informed on local government affairs; encourage communication between the citizens and all local government officers; emphasize friendly and courteous service to the public; and seek to improve the quality and image of public service.

Tenet 10
Resist any encroachment on professional responsibilities, believing the member should be free to carry out official policies without interference, and handle each problem without discrimination on the basis of principle and justice.

Tenet 11
Handle all matters of personnel on the basis of merit so that fairness and impartiality govern a member's decisions, pertaining to appointments, pay adjustments, promotions, and discipline.

Tenet 12
Seek no favor; believe that personal aggrandizement or profit secured by confidential Information, or by misuse of public time is dishonest.
44 Appendix B
Referenced Code Citations
i A.M.C. §2.09.040.
ii A.M.C. §2.12.030
iii A.M.C. §2.12.040.
iv A.M.C. §.2.12.050
v A.M.C. §2.12.060
vi A.M.C. §2.02.010.
viiA.M.C. §2.03.
viii A.M.C. §2.05.
ix Government Code § 36516.
x A.M.C. §2.01.050(E).
xi A.M.C. §2.01.050(D).
xii Government Code §82033.
xiii Id.
xiv
Government Code §87105.
xv
Government Code §87105(a)(1)-(3).
xvi Government Code §53235(f).
xvii
A.M.C. §2.01.040.
xviii Government Code §87406.3.
xix Government Code §54959.
xx Government Code §54960.
xxi A.M.C. §§ 2.01.030; 2.08.020; Government Code §§ 36805; 54954(a). xxii Government Code § 54954(b).
xxiii Government Code § 54954(e).
xxiv A.M.C. §2.01.030.
xxv Government Code §§ 54956; 54956.5. Special meetings and emergency meetings, respectively. xxvi Government Code §§ 36805; 36809; 54955; 54956.
xxvii Government Code § 54954.5.
xxviii A.M.C. § 2.01.030.
xxix Government Code § 36810.
xxx Government Code § 36811.
xxxi Government Code §§ 36802; 36813; 54957.9.
xxxii Government Code § 36802.
xxxiii Id.
xxxiv Government Code § 54954.5.
xxxv Government Code § 54953.
xxxvi Government Code § 36814.
xxxvii Government Code § 54953.5. The statute only requires maintenance of the audio or visual recording for thirty (30) days where there are other records of the meeting that are retained according to Government Code § 6250 et seq. xxxviii Government Code §54954.
xxxix Government Code §54954.2(a).
xl Government Code § 36936.
xli Government Code § 36934.
xlii Government Code § 65090.
xliii Government Code § 36934.
xliv Government Code § 36936.
xlv Government Code § 36932.
xlvi Government Code § 36936.1.
xlvii Government Code § 36933(c).
xlviii Government Code § 36933(a).

45 xlix Government Code § 36937.
l Government Code § 54955.
li Government Code § 549554.2(b)(3).
lii Government Code § 36934. The requirements for introducing an ordinance or urgency ordinance are provided in this section of the Government Code and establish the information that follows in this paragraph. liii Government Code §87100 et seq. A Councilmember should leave the room when he or she identifies that he or she has a financial interest in the decision being discussed. Prior to leaving the room, the Councilmember should publically identify the financial interest at stake and recuse himself or herself from that portion of the meeting. liv City of Pasadena v. Paine (1954) 126 Cal.App.2d 93. lv Government Code §§ 36813, 54957.9.

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE: January 2, 2024
TO: City Council
FROM: Rose Beristianos, City Clerk
RE: COUNCIL CALENDAR

RECOMMENDATION
Review 2024 Council Calendar and determine if Council would like to make any changes

BACKGROUND
Council meets every first and third Tuesdays beginning at 6:00pm

DISCUSSION
Attached is the Council calendar for 2024

FINANCIAL IMPACT
None

ATTACHMENTS
2024 Calendar with Council dates listed along with Holidays. 7H
JANUARY 2024

SUNDAY MONDAY TUESDAY WEDNESDA
Y

THURSDAY FRIDAY SATURDAY
31 1 2 3 4 5 6
New Year's
Day

HOLIDAY

COUNCIL

MEETING
7 8 9 10 11 12 13
14 15 16 17 18 19 20
M L King
Day

HOLIDAY

COUNCIL

MEETING
21 22 23 24 25 26 27
28 29 30 31 1 2 3
FEBRUARY 2024

SUNDAY MONDAY TUESDAY WEDNESDA
Y

THURSDAY FRIDAY SATURDAY
28 29 30 31 1 2 3
4 5 6 7 8 9 10

COUNCIL

MEETING
11 12 13 14 15 16 17
18 19 20 21 22 23 24
Presidents'
Day

HOLIDAY

COUNCIL

MEETING
25 26 27 28 29 1 2
MARCH 2024

SUNDAY MONDAY TUESDAY WEDNESDA
Y

THURSDAY FRIDAY SATURDAY
25 26 27 28 29 1 2
3 4 5 6 7 8 9

COUNCIL

MEETING
10 11 12 13 14 15 16
17 18 19 20 21 22 23

COUNCIL

MEETING
24 25 26 27 28 29 30
31 1 2 3 4 5 6
Easter Sunday
APRIL 2024

SUNDAY MONDAY TUESDAY WEDNESDA
Y

THURSDAY FRIDAY SATURDAY
31 1 2 3 4 5 6

COUNCIL

MEETING
7 8 9 10 11 12 13
14 15 16 17 18 19 20

COUNCIL

MEETING
21 22 23 24 25 26 27
28 29 30 1 2 3 4
MAY 2024

SUNDAY MONDAY TUESDAY WEDNESDA
Y

THURSDAY FRIDAY SATURDAY
28 29 30 1 2 3 4
5 6 7 8 9 10 11

COUNCIL

MEETING
12 13 14 15 16 17 18
19 20 21 22 23 24 25

COUNCIL

MEETING
26 27 28 29 30 31 1
Memorial
Day

HOLIDAY
JUNE 2024

SUNDAY MONDAY TUESDAY WEDNESDA
Y

THURSDAY FRIDAY SATURDAY
26 27 28 29 30 31 1
2 3 4 5 6 7 8

COUNCIL

MEETING
9 10 11 12 13 14 15
16 17 18 19 20 21 22

COUNCIL

MEETING
Juneteenth

HOLIDAY
23 24 25 26 27 28 29
30 1 2 3 4 5 6
JULY 2024

SUNDAY MONDAY TUESDAY WEDNESDA
Y

THURSDAY FRIDAY SATURDAY
30 1 2 3 4 5 6

COUNCIL

MEETING
Independence
Day

HOLIDAY
7 8 9 10 11 12 13
14 15 16 17 18 19 20

COUNCIL

MEETING
21 22 23 24 25 26 27
28 29 30 31 1 2 3
AUGUST 2024

SUNDAY MONDAY TUESDAY WEDNESDA
Y

THURSDAY FRIDAY SATURDAY
28 29 30 31 1 2 3
4 5 6 7 8 9 10

COUNCIL

MEETING
11 12 13 14 15 16 17
18 19 20 21 22 23 24

COUNCIL

MEETING
25 26 27 28 29 30 31
SEPTEMBER 2024

SUNDAY MONDAY TUESDAY WEDNESDA
Y

THURSDAY FRIDAY SATURDAY
1 2 3 4 5 6 7
Labor Day

HOLIDAY

COUNCIL

MEETING
8 9 10 11 12 13 14
15 16 17 18 19 20 21

COUNCIL

MEETING
22 23 24 25 26 27 28
29 30 1 2 3 4 5
OCTOBER 2024

SUNDAY MONDAY TUESDAY WEDNESDA
Y

THURSDAY FRIDAY SATURDAY
29 30 1 2 3 4 5

COUNCIL

MEETING
6 7 8 9 10 11 12
13 14 15 16 17 18 19
Columbus
Day

HOLIDAY

COUNCIL

MEETING
20 21 22 23 24 25 26
27 28 29 30 31 1 2
NOVEMBER 2024

SUNDAY MONDAY TUESDAY WEDNESDA
Y

THURSDAY FRIDAY SATURDAY
27 28 29 30 31 1 2
3 4 5 6 7 8 9

COUNCIL

MEETING
10 11 12 13 14 15 16
Veterans
Day

HOLIDAY
17 18 19 20 21 22 23

COUNCIL

MEETING
24 25 26 27 28 29 30
Thanksgiving
Day

HOLIDAY

HOLIDAY
DECEMBER 2024

SUNDAY MONDAY TUESDAY WEDNESDA
Y

THURSDAY FRIDAY SATURDAY
1 2 3 4 5 6 7

COUNCIL

MEETING
8 9 10 11 12 13 14
15 16 17 18 19 20 21

COUNCIL

MEETING
22 23 24 25 26 27 28
HOLIDAY Christmas

HOLIDAY
29 30 31 1 2 3 4