Agenda packet — Angels Camp City Council, February 20, 2024

Mission Statement:

To provide municipal services, infrastructure, and a high quality of life through trusted leadership, accountablility, and efficiency for the benefit of our community
Vision Statement:

Dedicated to preserving our rich history and providing a safe and thriving community that is devoted to families, businesses, and visitors

CITY OF ANGELS

CITY COUNCIL AGENDA
February 20, 2024
THIS MEETING WILL BE HELD AT ANGELS FIRE HOUSE, 1404 VALLECITO ROAD AND WILL BE OPEN TO PUBLIC.

To view or participate in the meeting online, please use the following link:
oin on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 259 054 873 390
Passcode: NRF287
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+1 209-662-6903,,253817460# United States, Stockton
Phone Conference ID: 253 817 460#
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CITY COUNCIL appreciates your interest and encourages your participation. Regularly scheduled meeting are held the 1st and 3rd Tuesday of each month. The Agenda is divided into two sections:

CONSENT AGENDA: These matters include routine financial and administration actions and are usually approved by a single majority vote.

REGULAR AGENDA: These items include significant financial and administration actions of special interest, hearings and work sessions.

The numerical order of the items on this agenda is for convenience of reference. Items may be taken out of order upon request of the Mayor or Council Members. All questions shall be directed to the Mayor who, at his/her discretion, will refer to Staff.

Mayor Jennifer Herndon
Vice Mayor Isabel Moncada
Council Members Alvin Broglio, Michael Chimente, Caroline Schirato City Administrator Rebecca Callen
City Attorney Doug White
Mission Statement:

To provide municipal services, infrastructure, and a high quality of life through trusted leadership, accountablility, and efficiency for the benefit of our community
Vision Statement:

Dedicated to preserving our rich history and providing a safe and thriving community that is devoted to families, businesses, and visitors 6:00 p.m. REGULAR MEETING

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. APPROVAL OF THE AGENDA AS POSTED (OR AMENDED)

4. PUBLIC COMMENT
The public may address the Council on any item of public interest not otherwise on the agenda that is within the jurisdiction of the city. No action may be taken. Matters to be addressed may be referred to City Staff or placed on a subsequent meeting Agenda. Speakers are limited to five minutes per person.

5. CONSENT AGENDA
A. Approve Draft Minutes of January 31, 2024 Special Meeting , Rose Beristianos, City Clerk B. Approve Draft Minutes of February 6, 2024 Regular Meeting, Rose Beristianos, City Clerk C. AP Checks and Treasurer Report January, Michelle Gonzalez, Finance Director

6. REGULAR AGENDA
A. CalTrans Presentation, Casey Corey, District 10 Project Manager and Hilda Souse, CalTrans District 10 Community Engagement Manager
B. Utica Park Update, Amy Augustine, City Planner
C. Approve Resolution No. 24-14, Adding 1177 South Main, Assessor’s Parcel 062-004-064, to the City of Angels Register of Cultural Resources, Amy Augustine, City Planner D. Approve Resolution No. 24-15, Approving Change Order 1 for the Augustine Planning, Associates, Inc., Michelle Gonzalez, Finance Director
E. Approve Resolution No. 24-16, Approval to Exempt, City of Angels, Advance Clean Fleet (ACF) Regulation Implementation Until 2026, Rebecca Callen, City Administrator F. Discussion and Direction to Staff to Advertise the Request for Proposal (RFP) for Booster Way Sewer Replacement Project, Rebecca Callen, City Administrator G. Approve Resolution No. 24-17, Adopting the City of Angels, Social Media Policy, Rebecca Callen, City Administrator
H. Approve Resolution No. 24-18, Adopting the City of Angels, Travel Reimbursement Policy, Rebecca Callen, City Administrator
I. Discussion and Direction Regarding the Use of Zoom or Other Similar Remote Meeting Attendance Platform During City Council Meeting
Mission Statement:

To provide municipal services, infrastructure, and a high quality of life through trusted leadership, accountablility, and efficiency for the benefit of our community
Vision Statement:

Dedicated to preserving our rich history and providing a safe and thriving community that is devoted to families, businesses, and visitors

7. ADMINISTRATION REPORT

8. COUNCIL REPORT

9. CALENDAR

10. CORRESPONDENCE

11. FUTURE AGENDA ITEMS

12. ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at City Hall 209-736-2181. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II) Materials related to an item on this Agenda submitted to the City Council after distribution of the Agenda packet are available for public inspection at City Hall at 200 Monte Verda Street Ste. B, Angels Camp, CA 95222 during normal business hours. The Agenda is also available on line at www.angelscamp.gov.

SPECIAL MEETING

OF THE BOARD OF DIRECTORS OF

CITY OF ANGELS, CITY COUNCIL,
UNION PUBLIC UTILITY DISTRICT (UPUD) and

UTICA WATER AND POWER AUTHORITY (UWPA)
DRAFT MINUTES January 31, 2024
THIS MEETING WILL BE HELD AT NATIVE SONS HALL, 389 Main Street Murphys, CA 95247 In person public attendance will be available with limited seating. Seats are available on a first come, first served basis. Members of the public shall have the right to observe and offer public comment at the appropriate time. To view or participate in the meeting online, please use the following link:

CITY OF ANGELS, CITY COUNCIL:

Mayor Jennifer Herndon (PRESENT)
Vice Mayor Isabel Moncada (PRESENT)
Council Members Alvin Broglio (PRESENT ARRIVED 4:03PM), Michael Chimente (PRESENT), Caroline Schirato (PRESENT)
City Administrator Rebecca Callen (PRESENT)
UNION PUBLIC UTILITY DISTRICT (UPUD):

PRESIDENT Eric Bottomley (PRESENT)
VICE PRESIDENT Greg Rasmussen (PRESENT)
SECRETARY Tom Quincy (PRESENT), TREASURER Bruce Tallakson (PRESENT ARRIVED 4:03PM), DIRECTOR Ralph “Rocky” Chick (PRESENT)
GENERAL MANAGER Jessica Self (PRESENT)
UTICA WATER AND POWER AUTHORITY (UWPA):

CHAIR Jennifer Herndon (PRESENT)
VICE CHAIR Ralph “Rocky” Chick (PRESENT)
DIRECTORS Caroline Schirato, Greg Rasmussen and Gary Conrado (ALL PRESENT) GENERAL MANAGER Joel Metzger (PRESENT)
4:00 p.m. REGULAR MEETING

1. ROLL CALL – AS NOTED ABOVE

2. PLEDGE OF ALLEGIANCE

3. APPROVAL OF THE AGENDA AS POSTED (OR AMENDED)
ACTION: MOTION TO APPROVE THE AGENDA BY ANGELS CAMP MAYOR/ UWPA CHAIR JENNIFER HERNDON, SECONDED BY UPUD SECRETARY, TOM QUINCY, PASSED 11 YES 5A

4. PUBLIC COMMENT: LARRY THOMPSON SPOKE ABOUT UWPA AND WHEN HE WAS A DIRECTOR

5. REGULAR AGENDA
A. Historical Overview of Utica Water and Power Authority – ROUND TABLE DISCUSSION REGARDING THE

AMOUNT OF WATER, AND FERC, NO PUBLIC COMMENTS
B. Joint Powers Agreement (JPA) Review – ROUND TABLE DISCUSSION, QUESTIONS ON CREATION OF AN

ADHOC, LEAVING IT UP TO UWPA TO CREATE ADHOC OR ALLOW UWPA TO WORK ON THE

AGREEMENT, HAVING UWPA LEGAL REVIEW, INCLUDE COMMUNICATION WITH ANGELS CITY

ADMINISTRATOR REBECCA CALLEN AND GENERAL MANAGER JESSICA SELF, NO PUBLIC COMMENT C. Utica Financial Analysis – ROUND TABLE DISCUSSION ON FINANCES D. Break
E. Overview of Upcoming Rate Studies: City of Angels and Union Public Utility Districy (UPUD) – ROUND

TABLE DISCUSSION, CURRENT COLLECTION AMOUNTS FROM BOTH DISTRICTS, SETTING A FIXED RATE

FOR UWPA TO RECEIVE FROM COA AND UPUD ALLOWING UWPA TO MANAGE THEIR BUDGET AND

FUNDS, UWPA GENERAL MANAGER JOEL METZGER AGREES, NO PUBLIC COMMENT F. Federal Energy Regulatory Commission (FERC) Exemption Application Overview – ROUND TABLE

DISCUSSION, COA TO PROVIDE A RESOLUTION OF SUPPORT WITHIN THE NEXT TWO MONTHS, REMACT

MENTIONED, NO PUBLIC COMMENT
G. Joint Power Agreement (JPA) Communication and Joint Power Agreement Member – ROUND TABLE

DISCUSSION,
WHAT IS WORKING: UPUD/UWPA MANAGER ATTENDING THEIR MEETINGS, CCWD INCLUDED IN

WATER AGENCY DISCUSSION, JPA MANAGERS MEETING ABOUT BUDGET FULL JPA WEIGH IN: CLARIFICATION OF CLOSED SESSION REPORT OUT, WATER RIGHTS, FERC

EXEMPTION, LARGE GRANTS WITH LOCAL MATCH REQUIREMENTS
REOCCURRING MEETINGS: ANNUALLY, BIANNUALLY (JANUARY/JULY), AFTER AN ELECTION WHEN TO CALL A SPECIAL MEETING: FERC RELICENSING, BIG ITEMS (BUT WHAT DEFINES?), LEGAL, IF

FUNDING AGREEMENT IS ESTABLISHED AND THEN THERE IS A BUDGET CHANGE, PROJECT CHANGES (NEW HYDRO)
DESIGNATED LIAISON: BIG ITEMS JOEL UWPA ON A QUARTERLY BASIS, ANNUAL PRESENTATION,

AGENDA ITEM FROM BOARD MEMBERS, MINUTES, ALTERNATES ATTEND WHEN THEY CAN REGULAR REPORTING: MONTHLY FINANCIAL REPORTS, JOEL WILL MAKE REPORTS/AGENDA ITEMS AS REQUESTED, UWPA DIRECTORS BRING RESPECTIVE BOARD’S BUSINESS TO UTICA MEETINGS

NO PUBLIC COMMENT
H. Discussion / Direction From the Full Joint Power Agreement (JPA) to Staff – ROUND TABLE DISCUSSION

REGARDING THE MEETING, NO PUBLIC COMMENT

8. ADJOURNMENT
ACTION: MOTION TO ADJOURN THE MEETING AT 7:10PM BY CITY OF ANGELS VICE MAYOR MONCADA, SECONDED BY UPUD VICE PRESIDENT / UWPA DIRECTOR GREG RASMUSSEN, PASSED 11 YES _______________________ ____________________________
Rose Beristianos, City Clerk Jennifer Herndon, Mayor
Mission Statement:

To provide municipal services, infrastructure, and a high quality of life through trusted leadership, accountablility, and efficiency for the benefit of our community
Vision Statement:

Dedicated to preserving our rich history and providing a safe and thriving community that is devoted to families, businesses, and visitors

DRAFT MINUTES CITY OF ANGELS

CITY COUNCIL AGENDA
February 6, 2024
THIS MEETING WILL BE HELD AT ANGELS FIRE HOUSE, 1404 VALLECITO ROAD AND WILL BE OPEN TO PUBLIC.

In person public attendance will be available with limited seating. Seats are available on a first come, first served basis. Members of the public shall have the right to observe and offer public comment at the appropriate time. To view or participate in the meeting online, please use the following link:
oin on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 259 054 873 390
Passcode: NRF287
Download Teams | Join on the web
Or call in (audio only)
+1 209-662-6903,,253817460# United States, Stockton
Phone Conference ID: 253 817 460#
Find a local number | Reset PIN
Learn More | Meeting options
CITY COUNCIL appreciates your interest and encourages your participation. Regularly scheduled meeting are held the 1st and 3rd Tuesday of each month. The Agenda is divided into two sections:

CONSENT AGENDA: These matters include routine financial and administration actions and are usually approved by a single majority vote.

REGULAR AGENDA: These items include significant financial and administration actions of special interest, hearings and work sessions.

Mayor Jennifer Herndon (ABSENT)
Vice Mayor Isabel Moncada (PRESENT)
Council Members Alvin Broglio, Michael Chimente, Caroline Schirato (ALL PRESENT) City Administrator Rebecca Callen (PRESENT)
City Attorney Doug White (PRESENT)
5B
Mission Statement:

To provide municipal services, infrastructure, and a high quality of life through trusted leadership, accountablility, and efficiency for the benefit of our community
Vision Statement:

Dedicated to preserving our rich history and providing a safe and thriving community that is devoted to families, businesses, and visitors 6:00 p.m. REGULAR MEETING

1. ROLL CALL (AS NOTED ABOVE)

2. PLEDGE OF ALLEGIANCE

3. RECOGNITION AND ACKNOWLEDGEMENTS
A. Proclaim the week of February 11, 2024 Through February 17, 2024 as Kindness Week in the City of Angels and Further Deem the City as Random Acts of Kindness Zone VICE MAYOR MONCADA READ THE PROCLAMATION AND PROCLAIMED FEBRUARY 11 TO 17, 2024 AS

KINDNESS WEEK

4. APPROVAL OF THE AGENDA AS POSTED (OR AMENDED)

5. PUBLIC COMMENT: PATRICIA A STOOD TO SPEAK ON THE PARK SHE WAS ASKED TO SPEAK AT REGULAR AGENDA UTICA PARK UPDATE.

6. CONSENT AGENDA
A. Approve Draft Minutes of January 16, 2024, Rose Beristianos, City Clerk ACTION: MOTION TO APPROVE BY COUNCIL MEMBER CHIMENTE, SECONDED BY COUNCIL MEMBER BROGLIO, PASSED 4 YES, 1 ABSENT

7. REGULAR AGENDA
A. Utica Park Update, Amy Augustine, City Planner – UPDATE GIVEN

PATRICIA A SPOKE ABOUT HER CONCERS ON WHERE THE PARK LOCATION IS, THAT A CONSIDERATION

SHOULD BE MADE TO PLACE IT IN A DIFFERENT LOCATION
B. Approve Resolution No. 24-12, Approving the Purchase of Assessor’s Parcel Number 060-010-045, and Authorizing the City Administrator to Sign, Authorize, and Have Recorded All Relevant Documents and Agreements, Amy Augustine, City Planner

NO PUBLIC COMMENTS
ACTION: MOTION TO APPROVE RESOLUTION NO. 24-12, BY COUNCIL MEMBER BROGLIO, SECONDED BY COUNCIL MEMBER CHIMENTE, PASSED 4 YES, 1 ABSENT
C. Approve Resolution No. 24-11, Waiving Registration, Inspection, and Vacant Property Development Plan Fees for Vacant Buildings for the First Year of the Newly Adopted Code Through December 31, 2024, Amy Augustine, City Planner

NO PUBLIC COMMENTS
ACTION: MOTION TO APPROVE RESOLUTION NO. 24-11, BY COUNCIL MEMBER SCHIRATO, SECONDED BY COUNCIL MEMBER CHIMENTE, PASSED 4 YES, 1 ABSENT
D. Discussion Regarding Mid Year 2024 Budget, and Approval of Resolution No. 24-13 for Budget Adjustments Requiring City Council Approval, Michelle Gonzalez, Finance Director

NO PUBLIC COMMENTS, COUNCIL DISCUSSION
ACTION: MOTION TO APPROVE RESOLUTION NO. 24-13, BY COUNCIL MEMBER CHIMENTE SECONDED BY COUNCIL MEMBER SCHIRATO, PASSED 4 YES, 1 ABSENT
Mission Statement:

To provide municipal services, infrastructure, and a high quality of life through trusted leadership, accountablility, and efficiency for the benefit of our community
Vision Statement:

Dedicated to preserving our rich history and providing a safe and thriving community that is devoted to families, businesses, and visitors E. Strategic Plan Update, Discussion and Direction, Rebecca Callen, City Administrator

COUNCIL DISCUSSION ON STRATEGIC PLAN UPDATE

8. ADMINISTRATION REPORT – REBECCA CALLEN, CITY ADMINISTRATOR REPORTED OUT

9. COUNCIL REPORT – ALL REPORTED OUT

10. CALENDAR – REVIEWED WITH STAFF

11. CORRESPONDENCE
A. Letter from .39th District Agricultural Association, Calaveras County Fair & Frog Jubilee, Asking for the City of Angels to Become a Partner in the Endeavors and Waive any Associated Fees, Laurie Giannini, CEO-Fair Manager

12. FUTURE AGENDA ITEMS : SOCIAL MEDIA AND TRAVEL REIMBURSEMENT POLICIES

13. ADJOURNMENT
ACTION: MOTION TO ADJOURN AT 8:56PM BY COUNCIL MEMBER SCHIRATO, SECONDED BY COUNCIL MEMBER BROGLIO, PASSED 4 YES, 1 ABSENT
_____________________________
Jennifer Herndon, Mayor
__________________________
Rose Beristianos, City Clerk

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog • Angelscamp.gov
MEETING DATE: February 20, 2024
TO: City Council
FROM: Michelle Gonzalez, Finance Director
RE: Monthly Accounts Payable (AP) Checks and Treasury Report

BACKGROUND
Accounts Payable and Treasury Reports for Council Review.

DISCUSSION
Staff is providing Council with the Accounts Payable and Treasury Report for the month of January 2024

FISCAL IMPACT
No fiscal impact

ATTACHMENTS

1. Accounts Payable Checks January, 2024

2. Treasury Report January, 2024
5C
User:

Printed:

Systems:

Total for Department: 2000 City Engineer 11,826.67
Department: 3000 Finance & General Administrati
0 Calaveras Power Agency Power - City Locations 01/11/2024 1,198.20 Total for Department: 1500 City Attorney 4,145.90
Department: 2000 City Engineer
91980 Dewberry Engineers Inc. TO #7 Transportation Grant Assistance & City Project Engineering 01/26/2024 11,826.67 Department: 1500 City Attorney
0 White Brenner, LLP Legal services for The City for FY 23/24 01/19/2024 4,145.90 91959 Calaveras County - Administration VIDEOGRAPHER FOR COUCIL MEETING 11/07/23 01/19/2024 361.63 Total for Department: 1000 City Officials 898.92
0 CONETH SOLUTIONS, INC. IT services for FY 23/24 01/19/2024 172.52 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: G1 Microsoft 365 01/11/2024 181.00 Department: 1000 City Officials
0 CONETH SOLUTIONS, INC. IT services for FY 23/24 01/05/2024 183.77 1192405 Employment Development Dept. STATE INCOME TAX 01/19/2024 4,592.02 Total for Department: 0000 No Dept 175,818.64
1192403 CalPERS Financial Reporting & Accounting Services EMPLOYEE HEALTH BENEFITS 1/19/24 01/19/2024 22,880.91 1192404 Internal Revenue Service FED PAYROLL TAX DEPOSIT -FED INCOME TAX 01/19/2024 25,115.30 1192401 Stanislaus County Department of Child Support CHILD SUPPORT PAYROLL DEDUCTION 01/19/2024 440.00 1192402 Valic EMPLOYEE DEDUCTIONS FOR PAYROLL 1/19/24 01/19/2024 1,380.00 1052405 Valic EMPLOYEE DEDUCTIONS FOR PAYROLL 1/5/24 01/05/2024 1,380.00 1102410 CALPERS HEALTH CALPERS HEALTH JAN 2024-MEDICAL CLEARING 01/10/2024 38,045.25 1052403 Employment Development Dept. CA SDI 01/05/2024 4,609.37 1052404 CalPERS Financial Reporting & Accounting Services EMPLOYEE HEALTH BENEFITS 1/5/24 01/05/2024 23,787.50 1052401 Stanislaus County Department of Child Support CHILD SUPPORT PAYROLL DEDUCTION 1/5/24 01/05/2024 440.00 1052402 Internal Revenue Service FED PAYROLL TAX DEPOSIT -FICA/SS 01/05/2024 26,770.43 1022401 Vision Service Plan - (CA) EMPLOYEE BENEFITS FOR JANUARY 2024 01/02/2024 491.67 1032401 Sun Life Financial COVERAGE FOR JANUARY 2024 01/02/2024 3,369.56 91972 Operating Engineers Local Union No. 3 PUBLIC WORKS/WW/WT DUES JANUARY 2024 01/19/2024 784.00 91988 STEVEN SANFORD JANUARY 2024 PAYMENT FOR DISABILITY 01/26/2024 5,083.86 91936 Dept. of Conservation 4TH QTR 2023 01/11/2024 2,288.14 91956 AT&T CALIFORNIA - VALLEY PERMIT RETURNING DEPOSIT FOR ANNUAL ENROACHMENT PERMIT 01/19/2024 1,977.78 0 Hunt & Sons, Inc. FUEL 1-8-24 01/26/2024 7,591.34
91933 California Building Standards Commission 4TH QTR 2023 01/11/2024 396.00 933.60
0 Hunt & Sons, Inc. FUEL 12-04-23 01/05/2024 3,461.91
Fund: 010 General Fund
Department: 0000 No Dept
0 Angels Camp Police Officer's Association POLICE OFFICER DEDUCTIONS FOR PAYROLL 1/5/24 AND 1/19/24 01/19/2024 'AP'
Check No. Vendor/Employee Transaction Description Date Amount Bank Reconciliation
Board Audit
mgonzalez
02/14/2024 - 2:52PM
Date Range: 01/01/2024 - 01/31/2024
91907 Calaveras Lumber Co., Inc. CREDIT ON STATEMENT 01/05/2024 29.48 91913 Inland Business Solution MAINT. CONTRACT 01/05/2024 2.32 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: Barracuda 01/11/2024 353.44 91905 AT&T Mobility SERVICES 11/19-12/19 01/05/2024 160.96 0 Employee Relations, Inc. CRIMINAL COURT/CRIMINAL SEARCH/ID REPORT 01/19/2024 66.75 0 Gateway Press DIGITAL 4CP DECALS 01/26/2024 69.71
Total for Department: 4000 Building & Planning Dep 16,560.92 Department: 6000 Fire Department
0 Calaveras Power Agency Power - City Locations 01/11/2024 380.40 91980 Dewberry Engineers Inc. TO #8 Private Prop Planning and Encroachment Reviews 01/26/2024 2,295.32 1222403 City of Angels 5124 UB 01/22/2024 198.83
91977 Bret Harte High School rENTAL OF mULTIPURPOSE ROOM $40/HOUR FOR THREE HOURS 01/26/2024 120.00 91979 CSG Consultants, Inc. BUILDING INSPECTOR NOV 25TH TO DEC 29TH 2023 01/26/2024 4,465.00 91965 CSG Consultants, Inc. GF B&P Projects/Habitat for Humanity/Planning Consultant 01/19/2024 2,775.90 91966 Interwest Consulting Group Inc. REMAINING BALANCE FROM SEPT 1-30, 2021 01/19/2024 94.02 91941 Interwest Consulting Group Inc. REMAINING PAST DUE BALANCE FROM INVOICE 73036 01/11/2024 43.12 91942 Laurie Boire DECEMBER CLEANING FOR CITY HALL 01/11/2024 30.00 91933 California Building Standards Commission 4TH QTR 2023 01/11/2024 -39.60 91936 Dept. of Conservation 4TH QTR 2023 01/11/2024 -114.41 91922 Signal Service Inc. Quarterly Alarm Services FY 23/24 01/05/2024 58.50 91925 Toshiba Financial Services SERVICES AT CITY HALL 01/05/2024 752.15 91920 Power Business Technology LLC MAINT. CONTRACT 01/05/2024 4.19 91921 Quill Corporation Envelopes for City Hall 01/05/2024 108.25 91916 Mountain Oasis Purified Water WATER FOR CITY HALL 01/05/2024 13.05 91918 No Contract Pest Control, Inc. GENERAL PEST CONTROL SERVICES FOR CITY HALL 01/05/2024 30.60 91911 ESRI Environmental Systems Research Inst., Inc MOBILE WORKER SUBSCRIPTION/PROF. BASIC USER TYPE SUBSCRIPTION 01/05/2024 2,300.00 91915 Interwest Consulting Group Inc. All Hazards Planning Codes/Planning Consultant 01/05/2024 2,950.00 0 Gateway Press ENGRAVED SIGNS 01/19/2024 19.40
0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: G3 Microsoft 365 01/11/2024 39.28 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 01/05/2024 73.51 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 01/19/2024 69.01 Total for Department: 3002 Community Support 22,000.00
Department: 4000 Building & Planning Department
0 Calaveras Power Agency Power - City Locations 01/11/2024 274.80 Department: 3002 Community Support
91958 Calaveras Visitors Bureau 2ND QTR FISCAL YEAR 23/24 TOT TOURISM DISTRIBUTION 01/19/2024 22,000.00 1302401 WEX BANK FLEET CARD PAYMENT 01/30/2024 14.00
Total for Department: 3000 Finance & General Admin 22,037.18 1222401 City of Angels 5103 UB 01/22/2024 197.14
1222402 City of Angels 5094 UB 01/22/2024 259.67
91969 Longson Paper Shredding 64 GALLON CONTAINER FOR SHREDDING 01/19/2024 60.00 1102410 CALPERS HEALTH CALPERS HEALTH JAN 2024- BENEFIT ADMIN FEES 01/10/2024 2,673.61 91942 Laurie Boire DECEMBER CLEANING FOR CITY HALL 01/11/2024 70.00 91964 Code Publishinig Company MUNICIPAL CODE/NEW PAGES 01/19/2024 399.50 91922 Signal Service Inc. Quarterly Alarm Services FY 23/24 01/05/2024 316.50 91925 Toshiba Financial Services SERVICES AT CITY HALL 01/05/2024 1,755.06 91920 Power Business Technology LLC MAINT. CONTRACT 01/05/2024 10.38 91921 Quill Corporation Envelopes for City Hall 01/05/2024 144.32 91916 Mountain Oasis Purified Water WATER FOR CITY HALL 01/05/2024 30.45 91918 No Contract Pest Control, Inc. GENERAL PEST CONTROL SERVICES FOR CITY HALL 01/05/2024 71.40 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: G3 Microsoft 365 and GC 01/11/2024 208.36 0 Price Paige & Company, CPA, LLP Audit Services FYE 06/30/2023 01/26/2024 5,650.00 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 01/05/2024 4,631.02 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 01/19/2024 4,347.57 91975 AT&T Mobility SERVICE FOR PUBLIC WORKS ON-CALL PHONE 01/26/2024 17.32 91962 Campora Propane Service SPRINGHOUSE RD #1 01/19/2024 13.96 91973 Sonora Airco Gas & Gear ARGON CO2 60CF 01/19/2024 41.29 91954 ARAMARK DECEMBER STATEMENT FOR PUBLIC WORKS 01/19/2024 432.84 91960 Cal.net SERVICES FOR PUBLIC WORKS 01/19/2024 128.38 91928 ULINE CLOTHING FOR PUBLIC WORKS 01/05/2024 371.37 91947 MotherLode Answering Service, Inc. BASIC SERVICE/ ACCOUNT MAINT. 01/11/2024 117.25 91919 O'Reilly Automotive, Inc. TERRY TOWELS 01/05/2024 26.93 91922 Signal Service Inc. Quarterly Alarm Services FY 23/24 01/05/2024 336.00 91905 AT&T Mobility SERVICES 11/19-12/19 01/05/2024 17.32 91907 Calaveras Lumber Co., Inc. SQGEE BROOM 01/05/2024 122.05 0 Employee Relations, Inc. CRIMINAL COURT/CRIMINAL SEARCH/ID REPORT 01/19/2024 55.73 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: Barracuda 01/11/2024 235.62 0 El Dorado Septic Service, Inc. portable toilet rental 12/25/23-1/21/24 01/05/2024 242.44 0 El Dorado Septic Service, Inc. PORTABLE TOILET RENTAL 1/22-2/18 01/26/2024 242.44 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 01/05/2024 540.29 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 01/19/2024 507.22 Total for Department: 6100 Police Department 7,053.57
Department: 7010 Public Works General
0 Calaveras Power Agency Power - City Locations 01/11/2024 1,680.40 91986 Quill Corporation CLASP ENVELOPES 01/26/2024 33.39 1222407 City of Angels 5110 UB 01/22/2024 299.57
91961 CALIFORNIA WASTE RECOVERY SYSTEMS 5YD HH REMOVAL-TR 01/19/2024 196.72 91970 Municipal Asset Management, Inc. LEASE AGRREMENT FOR DODGE CHARGE 01/19/2024 604.69 91955 AT&T SERVICES 01/04/24-02/03/24 01/19/2024 133.75 91960 Cal.net SERVICES FOR POLICE DEP. 01/19/2024 133.84 91946 MCI LONG DISTANCE SERVICE 01/11/2024 44.93
91949 Sam Berri Towing TOWING SERVICES FOR DODGE CHARGER 01/11/2024 175.00 91925 Toshiba Financial Services SERVICES AT POLICE DEP. 01/05/2024 615.97 91945 Jodi Mcdearmid PER DIEM FOR 5-DAY POST TRAINING CLASS 01/11/2024 250.00 91919 O'Reilly Automotive, Inc. WIPER BLADE X2/ GLASS REPEL 01/05/2024 67.79 91920 Power Business Technology LLC MAINT. CONTRACT 01/05/2024 6.75 91909 Department of Justice FRINGERPRINT APPS/CCW INITIAL 01/05/2024 186.00 91918 No Contract Pest Control, Inc. GENERAL PEST CONTROL SERVICES FOR PD. 01/05/2024 102.00 0 Top Dog Police K9 Training & Consulting K-9 Training for FY 23/24 01/05/2024 250.00 91908 Campora Propane Service PROPANE-COMMERCIAL BULK FOR PD 01/05/2024 154.85 0 Gateway Press VINYL LETTERING FOR POLICE CARS/TRUCKS 01/05/2024 863.15 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: G3 Microsoft 365 01/11/2024 448.76 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 01/05/2024 882.10 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 01/19/2024 828.11 Department: 6100 Police Department
0 Calaveras Power Agency Power - City Locations 01/11/2024 776.20 1222406 City of Angels 5105 UB 01/22/2024 203.90
Total for Department: 6000 Fire Department 4,184.55
91975 AT&T Mobility SERVICE FOR PUBLIC WORKS ON-CALL PHONE 01/26/2024 160.96 91982 Mark Gonzalez Took old appliancew to landfill, disposal fee. 01/26/2024 25.00 91950 Scott's Distributing CLEANIG/SUPPLIES FOR ANGELS FIRE DEP. 01/11/2024 132.82 91968 L.N. Curtis & Sons FLASHLIGHTS X11 01/19/2024 541.98 91942 Laurie Boire DECEMBER CLEANING FOR POLICE DEP. 01/11/2024 90.00 91943 L.N. Curtis & Sons NIGHT STICK CUSTOM X6 01/11/2024 296.01 91932 CALAVERAS AUTO SUPPLY CORE DEPOSIT X3 01/11/2024 718.79 91934 Columbia Communications, Inc. MAINT ON DODGE RAM ANGELS FIRE DEP. 01/11/2024 487.54 91920 Power Business Technology LLC MAINT. CONTRACT 01/05/2024 1.73 91925 Toshiba Financial Services SERVICES AT FIRE DEP. 01/05/2024 304.78 91918 No Contract Pest Control, Inc. GENERAL PEST CONTROL SERVICES FOR FIRE DEP. 01/05/2024 102.00 91919 O'Reilly Automotive, Inc. CARWASH SUPPLIES 01/05/2024 55.98 91957 BURNOR OUTDOOR SERVICES TREE REMOVAL BUSH CLEARING 01/19/2024 4,100.00 0 Gateway Press NEW/REPLACEMENT SIGNS FOR HISTORICAL AREA 01/19/2024 1,312.40 91903 Adam Davis MOVING AND LEVEL DIRT 11/13-11/14 01/05/2024 600.00 0 California Landscaping & Design Inc LLD Landscaping Services- Blanket PO for 23/24 01/05/2024 8,887.50 0 California Landscaping & Design Inc RENOVATION OF 5 PLANTERS ON SELKIRK RANCH RD 01/19/2024 3,500.00 Total for Department: 3004 72,500.00
Total for Fund:241 UWPA Reserve Fund 72,500.00
Fund: 245 Lighting/Landscape District
Department: 9003 Landscape & Lighting District
Total for Fund:223 Strike Team 1,768.61
Fund: 241 UWPA Reserve Fund
Department: 3004
91929 Utica Water & Power Authority Water Contribution Agreement FY 23-24 01/05/2024 72,500.00 91963 Cascade Fire Equipment FIRE EQUIPMENT-ANGELS CAMP FIRE DEP. 01/19/2024 1,768.61 Total for Department: 6010 1,768.61
Total for Department: 2011 General GF Grants 9,856.62
Total for Fund:139 Transportation Projects 9,856.62
Fund: 223 Strike Team
Department: 6010
Total for Fund:115 General Fund Projects 4,800.00
Fund: 139 Transportation Projects
Department: 2011 General GF Grants
91980 Dewberry Engineers Inc. Transportation Projects/HSIP Signs/Non-Labor Costs 01/26/2024 9,856.62 91981 GEOCON Consultants Design Level Geotechnical Investigation and Evaluation for Park 01/26/2024 4,800.00 Total for Department: 2011 General GF Grants 4,800.00
Total for Department: 7010 Public Works General 11,229.32 Total for Fund:010 General Fund 275,755.67
Fund: 115 General Fund Projects
Department: 2011 General GF Grants
1222414 City of Angels 11672 UB 01/22/2024 197.14
1232401 Pacific Gas & Electric Co 1724558815-1 01/23/2024 294.39 1222412 City of Angels 5107 UB 01/22/2024 486.71
1222413 City of Angels 5100 UB 01/22/2024 293.47
1222410 City of Angels 5096 UB 01/22/2024 486.71
1222411 City of Angels 5104 UB 01/22/2024 304.20
1222408 City of Angels 5070-001 UB 01/22/2024 198.83
1222409 City of Angels 5095 UB 01/22/2024 288.40
1212415 Pacific Gas & Electric Co 8984847674-6 01/22/2024 36.85 1222405 City of Angels 5418 UB 01/22/2024 60.84
91989 CWEA MEMBERSHIP AND TESTING FOR QUENTIN CARTER 01/26/2024 413.00 1032421 Pacific Gas & Electric Co 8201396299-6 01/03/2024 2,892.23 91985 ANGELS CAMP CHEVRON FORD PICKUP F350 TIRE LABOR 01/26/2024 147.70 0 Northstar Chemical Wastewater treatment chemicals 01/19/2024 4,203.33 0 Springbrook Holding Company LLC CIVICPAY TRANSACTION FEE/IVR FEE 01/26/2024 402.00 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: G3 Microsoft 365 01/11/2024 117.82 0 Northstar Chemical Wastewater treatment chemicals 01/05/2024 4,203.33 0 Employee Relations, Inc. CRIMINAL COURT/CRIMINAL SEARCH/ID REPORT 01/19/2024 148.76 0 McMaster-Carr AIR RELEASE VALVE FOR DRINKING WATER 01/11/2024 557.43 0 DataProse LLC BILL PERIOD 12/01-12/31/23 01/05/2024 792.58 0 DataProse LLC ANGELS JANUARY 2024 NEWS LETTER 01/26/2024 243.86 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 01/05/2024 367.54 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 01/19/2024 345.05 Department: 8000 Sewer O&M
0 Calaveras Power Agency Power - City Locations 01/11/2024 21,246.38 91974 DONNA WELLE Refund Check 010548-000, 873 TUOLUMNE AVE 01/19/2024 183.04 Total for Department: 0000 No Dept 535.57
91926 SARAH FRENCH Refund Check 011170-000, 1380 FINNEGAN LN 01/05/2024 102.53 91927 ADRIENNE LAPELLA Refund Check 011527-000, 519 LIVE OAK CT 01/05/2024 250.00 Total for Department: 3002 2,280.23
Total for Fund:272 TOT-Tourism 2,280.23
Fund: 300 Sewer O&M
Department: 0000 No Dept
0 Calaveras Power Agency Power - City Locations 01/11/2024 2,047.60 1222404 City of Angels 5101 UB 01/22/2024 232.63
Total for Department: 9003 Landscape & Lighting Di 21,563.25 Total for Fund:245 Lighting/Landscape District 21,563.25 Fund: 272 TOT-Tourism
Department: 3002
1222438 City of Angels-LLD DRIVING RANGE 01/22/2024 304.20 1222439 City of Angels-LLD MAIN ENT @POND 01/22/2024 486.71 1222436 City of Angels-LLD LOT207 OLIVIA PL - LLD landscaping 01/22/2024 150.41 1222437 City of Angels-LLD MC CAULEY RNCH 01/22/2024 60.84 1222434 City of Angels-LLD LOT192 SMITH FLAT RD 01/22/2024 96.33 1222435 City of Angels-LLD LOT209 SMITH FLAT RD 01/22/2024 65.91 1222432 City of Angels-LLD LOT153 MIWUK WY 01/22/2024 60.84 1222433 City of Angels-LLD LOT153 MIWUK WY 01/22/2024 62.53 1222430 City of Angels-LLD LOT179 SMITH FLAT RD 01/22/2024 65.91 1222431 City of Angels-LLD LOT189 SMITH FLAT RD 01/22/2024 69.29 1222428 City of Angels-LLD LOT172 SMITH FLAT RD 01/22/2024 62.53 1222429 City of Angels-LLD LOT174 SMITH FLAT RD 01/22/2024 67.60 1222426 City of Angels-LLD LOT167 SMITH FLAT RD 01/22/2024 64.22 1222427 City of Angels-LLD LOT169 SMITH FLAT RD 01/22/2024 79.43 1222424 City of Angels-LLD LOT164 SMITH FLAT RD 01/22/2024 64.22 1222425 City of Angels-LLD LOT166 SMITH FLAT RD 01/22/2024 64.22 1222422 City of Angels-LLD FIDDLERS CT 01/22/2024 60.84 1222423 City of Angels-LLD SMITH FL & SELKIRK 01/22/2024 152.10 1222420 City of Angels-LLD MEDIAN GRRENHORN CRK DRIVE 01/22/2024 525.59 1222421 City of Angels-LLD X FROM GATEWAY PARK 01/22/2024 150.41 1222418 City of Angels-LLD LOT 67 SELKIRK RANCH 01/22/2024 65.91 1222419 City of Angels-LLD LOT 71 SELKIRK RANCH 01/22/2024 84.50 1222416 City of Angels-LLD LOT 9 SELKIRK RANCH 01/22/2024 60.84 1222417 City of Angels-LLD LOT 80 SELKIRK RANCH 01/22/2024 72.67 1032421 Pacific Gas & Electric Co 0109500784-3 01/03/2024 165.30 91978 Calaveras County - Environmental Health HAZ MAT RELEASE RESPONSE PLAN 1-5 CHEM/OVERSIGHT STATE SURCHARGE 01/26/2024 272.00 91960 Cal.net SERVICES FOR FOREBAY 01/19/2024 168.38
91967 Jays Tires INV 1-8823/ 1-10422/ 1-10451 - Hazard light bars for work trucks 01/19/2024 3,973.77 91948 Pace Supply Corp. SUPPLIES FOR PUBLIC WORKS 01/11/2024 896.57 91952 CALEB MASON REIMB. FOR GRADE 2 WATER TREATMENT CERT. 01/11/2024 60.00 91944 MARTIN MARIETTA MATERIALS 3/4' CLASS II AGG BASE 5.83 QTY 01/11/2024 145.17 91947 MotherLode Answering Service, Inc. BASIC SERVICE/ ACCOUNT MAINT. 01/11/2024 35.17 91939 General Plumbing Supply SUPPLIES FOR PUBLIC WORKS 01/11/2024 364.05 91940 JEREMY HEISTER REIMB. BOOTS 01/11/2024 125.00
91930 Bruce Whittle Electric CALIBRATE FOUR MAGNETIC FLOWMETERS 01/05/2024 900.00 91938 Garett Walker 142 Backflow Testing Sites 01/11/2024 6,390.00 91922 Signal Service Inc. Quarterly Alarm Services FY 23/24 01/05/2024 426.00 91924 STATE WATER RESOURCES CONTROL BOARD WATER SYSTEM ANNUAL FEES INVOICE 01/05/2024 15,951.09 91910 Dewberry Engineers Inc. TO #11 Water Gen Engineering Services 01/05/2024 3,300.98 91919 O'Reilly Automotive, Inc. CORE RETURN 01/05/2024 174.48 91904 Alpha Analytical Laboratories, Inc. Water treatment testing for FY 23/24 01/05/2024 1,207.00 91907 Calaveras Lumber Co., Inc. 3 PALLETS CRYSTL SALT/BLUE 01/05/2024 2,328.11 0 NEXUS TECHNOLOGIES Software Subscription Services FY 23-24: Barracuda 01/11/2024 117.82 0 Springbrook Holding Company LLC CIVICPAY TRANSACTION FEE/IVR FEE 01/26/2024 402.00 0 DataProse LLC ANGELS JANUARY 2024 NEWS LETTER 01/26/2024 169.47 0 Employee Relations, Inc. CRIMINAL COURT/CRIMINAL SEARCH/ID REPORT 01/19/2024 148.76 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 01/19/2024 172.52 0 DataProse LLC BILL PERIOD 12/01-12/31/23 01/05/2024 550.79 0 Calaveras Power Agency Power - City Locations 01/11/2024 1,908.00 0 CONETH SOLUTIONS, INC. IT services for FY 23/24 01/05/2024 183.77 Total for Department: 8000 Sewer O&M 94,476.69
Total for Fund:300 Sewer O&M 95,012.26
Fund: 350 Water O&M
Department: 8001 Water O&M
91985 ANGELS CAMP CHEVRON CREDIT FROM STATEMENT 01/26/2024 -12.25 91987 Josh Soulier CERT. RENEWAL REIMB. 01/26/2024 110.00 91980 Dewberry Engineers Inc. TO #10 Sewer General Engineering 01/26/2024 6,213.24 91983 Holt of California RENTAL ITEM ID NO- CRS20-211 01/26/2024 1,096.29 91967 Jays Tires INV 1-8823/ 1-10422/ 1-10422 - Hazard light bars for work trucks 01/19/2024 3,973.77 91971 MyTana Manufacturing Co. LEADER CABLE FOR SEWER SNAKES 01/19/2024 62.96 91955 AT&T SERVICES 01/04/24-02/03/24 01/19/2024 668.75 91960 Cal.net SERVICES FOR WASTEWATER 01/19/2024 158.38 91947 MotherLode Answering Service, Inc. BASIC SERVICE/ ACCOUNT MAINT. 01/11/2024 82.07 91951 Sonora Airco Gas & Gear CYLINDER RENTAL 01/11/2024 8.00 91940 JEREMY HEISTER REIMB. BOOTS 01/11/2024 125.00
91946 MCI LONG DISTANCE SERVICE 01/11/2024 21.30
91935 Copy Center 2 PART NCR 1/2 X 11 01/11/2024 40.95
91937 Frank A. Olsen Company 2 replacement valve actuators for damaged actuators in last year 01/11/2024 20,897.39 91930 Bruce Whittle Electric CALIBRATE 11 MAGNETIC FLOWMETERS 01/05/2024 8,266.00 91931 Angels Food Market BAGGED ICE FOR WATER DEP. 01/11/2024 5.37 91923 Simonds Machinery Co. MYERS UPPER GUIDE RAIL BRACKET/WEDGE ANCHORS 01/05/2024 1,358.78 91929 Utica Water & Power Authority WATER DATA COLLECTION 01/05/2024 400.00 91919 O'Reilly Automotive, Inc. BATTERY 01/05/2024 150.14 91922 Signal Service Inc. Quarterly Alarm Services FY 23/24 01/05/2024 992.67 91916 Mountain Oasis Purified Water WATER SERVICES FOR WASTEWATER 01/05/2024 75.10 91917 ANGELS CAMP CHEVRON TIRES/TIRE LABOR 01/05/2024 164.52 91910 Dewberry Engineers Inc. TO #10 Sewer General Engineering 01/05/2024 11,374.99 91912 Helix Environmental Solutions WW/WT CHEMICALS 01/05/2024 1,208.31 91904 Alpha Analytical Laboratories, Inc. Wastewater testing for FY 23/24 01/05/2024 2,063.00 91907 Calaveras Lumber Co., Inc. BOLTS, NUTS, SCREWS 01/05/2024 1,185.41 0 USABlueBook STOCK # 20052 01/11/2024 472.36
0 USABlueBook Supplies for Wastewater 01/26/2024 686.11 Total for Fund:405 LAFCO Trust Fund 19,941.57
Grand Total 545,286.09
91906 John Benoit STAFF SERVICES FOR OCTOBER 2023 01/05/2024 19,941.57 Total for Department: 9001 LAFCO 19,941.57
Total for Department: 2032 Water Capital Replaceme 125.00 Total for Fund:365 Water Capital Replacement 125.00
Fund: 405 LAFCO Trust Fund
Department: 9001 LAFCO
Total for Fund:350 Water O&M 41,682.88
Fund: 365 Water Capital Replacement
Department: 2032 Water Capital Replacement
91976 Black Water Consulting Engineers, Inc. City of Angels WTP Upgrade- Blanket PO FY 23-24 01/26/2024 125.00 91984 CALEB MASON GRADE 3 WATER TREATMENT EXAM FEE. REIMB. 01/26/2024 100.00 Total for Department: 8001 Water O&M 41,682.88
91980 Dewberry Engineers Inc. TO #11 Water Gen Engineering Services 01/26/2024 1,211.98 Operating Portfolios Beginning Balance Ending Balance Accrued Interest Bank Fees % of Total Main Checking (Bank of Stockton) $ 488,568 $ 501,350 $ 30 $ 108 2% Checking (US Bank) 219,367 233,945 356 1%
Money Market (Bank of Stockton) 7,724,943 8,756,519 31,576 33% Local Agency Investment Fund (LAIF) * 6,538,626 6,604,315 65,688 25% Certificate of Deposit (Bank of Stockton) ** 10,258,977 10,171,915 87,063 39% TOTAL OPERATING FUNDS $ 25,230,481 $ 26,268,043 $ 184,356 $ 464 100% * Interest recorded Quarterly (Dec 2023)
** CD opened 6/30/2023 interest rate 5.10% Term 12 months Total Interest Earned FY 22/23 $ 360,501
Total Interest Earned FY 23/24 $ 568,590
January 31, 2024

CITY OF ANGELS

TREASURER'S REPORT
For the Month Ended
2% 1%
33%
25%
39%
Composition of Operating Portfolios
January 31, 2024
Main Checking (Bank of Stockton)
Checking (US Bank)
Money Market (Bank of Stockton)
Local Agency Investment Fund
(LAIF) *
Certificate of Deposit (Bank of
Stockton) **
$30
31,576
65,688
$108
356
0% 20% 40% 60% 80% 100%
Main Checking (Bank of Stockton)
Checking (US Bank)
Money Market (Bank of Stockton)
Local Agency Investment Fund (LAIF) *
Interest Earnings/Bank Fees
January 31, 2024
Accrued Interest Bank Fees

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE: February 20, 2024
TO: City Council
FROM: Rebecca Callen, City Administrator
RE: CALTRANS PRESENTATION ON THE SR 49 MOBILITY PROJECT RECOMMENDATION:

Receive the presentation and discussion
STRATEGIC PLAN ALIGNMENT:

C4 Public Facilities and Services: Maintain or increase the levels of service currently available with Angels Camp for public works, including roads.

BACKGROUND:

The city has consistently been studying and planning circulation regarding State Route 49 throughout the years (documented studies from 1997 to 2023). Caltrans has invested into the CAL 49 Mobility Improvement project. This is a Mobility-Operational Improvement project that focuses on intersection improvements from CAL-49/4 N. Junction and CAL-49/Francis Street.

DISCUSSION:

Caltrans had an open house on February 8, 2023. This meeting kicked off a public comment period and also garnered several in-person questions that staff have been looking into.

City staff have worked with our Caltrans partner to identify how best to engage our community and leadership on exercising a better understanding of this project and timelines.

In addition to this presentation, Caltrans will be attending an Open House on March 7th from 4-8 pm at the Bret Harte Multi-purpose room. This will be a time for active public engagement and education on the various processes and stages of this project.

In 2009, the then City Administrator, Tim Shearer, under direction from the City Council reached out to the Caltrans District 10 Director on the 2008 Omni Means Study regarding potential Roundabouts at State Highway 4/49 and Angels Oaks Drive/State Highway 4.
6A

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
At that point, the request was asking Caltrans to assign sufficient resources to review the feasibility and traffic forecasting in that study and have the city proceed with a PSR (Project Study Report). Based on that concurrence, the City of Angels requested a Overall Work Program Work Element with the Calaveras County Council of Governments to restart the PSR process.

Fast forward to 2019, a Project Initiation Report to Request Programming in the 2020 SHOP – Long Lead SHOPP Project for the SR 49/4 and SR49/Francis Mobility Project.

In 2020 GHD memorialized the Angels Camp N. Main Street/SR 49 Complete Streets Corridor Plan and provided an assessment of the preferred improvement concepts recommended in this plan, specifically the State Route 49/State Route 4 (roundabout) and the State Route 49/Francis Street (roundabout or signal conversion).

In 2021, the city provided documentation on the Angels Camp Partnership with Caltrans specifying the needs for additional access onto SR 4, the roundabout SHOPP project, and the economic and safety needs that aligned with these investments.

FINANCIAL IMPACT:

Funded by Caltrans
ATTACHMENTS:

Angels Camp Partnership with Caltrans
Angels Camp Partnership with Caltrans 1/8/2020
Transportation Challenges in Angels Camp
• City of Angels Camp is divided by two State
Highways (SR4 & SR49)
• SR 49 is the “Main Street” of the City and the center of economic vitality
• SR 4 bypass was built by Caltrans to relieve traffic
on SR 49 but in the process has taken valuable
customers away from “Main Street”
• Adding to the problem, SR-4 is an access-controlled
expressway which limits opportunities to improve
the economic health of the City
• Per Caltrans and City standards, 3 intersections on
SR 49 in the vicinity of the SR4 intersection currently have unacceptable LOS (> LOS D)
• Additional Access to SR-4 near the SR 4/49
intersection is needed to relieve traffic on SR-49 and
improve circulation for all modes of transportation
in that area
• Residential neighborhoods lack good alternative
ways to travel to the historic downtown and Main
Street businesses.

Angels Camp Partnership with Caltrans 1/8/2020
Caltrans/City of Angels/CalCOG Partnership
• The City and CalCOG partnered with Caltrans to identify solutions to address the region’s transportation challenges. This partnership resulted in the creation of the following:
o Angels Camp State Route 4 and State Route 49 Gateway and Corridor Study - The plan is intended to provide recommended solutions for transportation conflicts at the State Route 4 (SR 4) and State Route 49 (SR 49) intersection through integrated land use and transportation planning, as well as provide a range of strategies to implement the recommendations.
o SR4/SR49 Intersection PID - This project seeks to provide solutions and strategies for transportation conflicts and integrated land use, specifically on the northwest quadrant of SR 4 and SR 49 intersection.
o Angels Camp Main Street Plan – This plan was created to address community design, public spaces, bicycle and pedestrian facilities, and parking facilities along the City’s SR 49 “Main Street”.
o Angels Creek Trail Master Plan (Caltrans not involved) – The trails master plan identified potential non-motorized ways to connect the residential neighborhoods to the Main Street corridor.

Steps City has Taken to Implement Solutions
• City actively pursued and received CMAQ, ATP, RSTP, STIP and HIP grant funds for 3 projects:
o Murphy’s Grade Sidewalk Improvements (including SR 49/Muphys intersection) - $2M – Construction to start Summer 2020 o SR49 Sidewalk Infill – includes sidewalk infill and Class II bike lanes at various locations along SR 49. Also includes creating landscape buffer as identified in the Angels Camp Main Street Plan - $2.2M – Construction to start Summer 2020 o Angels Creek Trails Phase 1 - $6M – will connect two neighborhoods to historic downtown via a Class I trail and a Class III street. Includes a park and ride facility that will also serve as a trailhead. – Construction is TBD as more funding is needed for construction.

Steps Caltrans has Taken to Implement Solutions
• Caltrans has allocated SHOPP funds to implement two projects:
o SR49 Sidewalk and ADA Improvements – includes sidewalk infill and ADA improvements at various locations. o SR4/SR49 Intersection Project – will construct a roundabout at the SR4/SR49 intersection.

Assistance Needed from Caltrans to Continue Positive Momentum • City must have an economically thriving Main Street to be viable • City has interested developers at SR4/SR49 but can’t develop without access to SR-4 • PID estimated that $1.65M would be needed for the PA&ED phase • City would like buy-in from Caltrans on a project to build the Foundry Lane Extension, including the break in access control at the SR4/Foundry Lane intersection.

COMMUNITY DEVELOPMENT
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-1346 Utica Park Update - 1
DATE: February 20, 2024
TO: City of Angels City Council
FROM: Amy Augustine, AICP – City Planner
RE: Rural Recreation and Tourism Program - Utica Park Lightner Mine Expansion Project Update RECOMMENDATION:

Acknowledge and accept updates.

STRATEGIC PLAN ALIGNMENT:

A4: Economic Development: Promote a wide variety of economic opportunities consistent with the city's social, cultural, environmental, and aesthetic resources. The proposed Rural Recreation and Tourism grant park project is intended to increase tourism through park enhancements including a stage, historical (cultural) interpretation trail, and improved pavilion for outdoor events. A new children’s playground, adult/teen exercise equipment, bocce courts, hardcourts, improved pavilion and stage are intended to encourage social interactions with local theatre productions, local musical performances, movies in the park and enhanced outdoor spaces for other local events.

A5: Economic Development: Maintain and enhance the city's economic vitality while conserving the city's social, cultural, environmental, and aesthetic resources. See above.

B2 Community Identity: Design new development to be compatible with the natural, scenic, and cultural resources and rural character of Angels Camp. The Community Stakeholders Design Committee will assist with park design to ensure compatibility with cultural resources and rural character.

C7: Public Facilities and Services: Maintain or increase the levels of service currently available within Angels Camp for park facilities and infrastructure. The project will increase the size of Utica Park by 3.8± acres, add or improve numerous park amenities, and upgrade and expand infrastructure increasing the level of park facilities available to all age groups and ability levels for residents and visitors.

BACKGROUND:

Consistent with direction from the City Council, attached is an update on the above-captioned project through January 10, 2024.
• The park committee met on 1/17/24 and reviewed the outdoor gym equipment and reached consensus on design.

The committee provided input on the parcourse and appointed a subcommittee of two persons to refine the design of the stations in the parcourse.
• Staff is working with SPEC to order children’s playground equipment in accordance with the adopted design in early February.
• The next subcommittee meeting is 2/21/24 at noon at Fire Station #1 (1404 Vallecito Road). The committee will review the parcourse design and begin reviewing interpretive signage. Staff is continuing outreach to local health organizations for additional funding in support of adult fitness equipment, parcourse/exercise equipment. 6B

COMMUNITY DEVELOPMENT
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-1346 Utica Park Update - 2
• The park’s Constant Contact e-mail notification database created for persons interested in park updates, newsletters, status reports includes 169 individuals. Please send an e-mail to [email protected] with a subject line “Utica Park” to receive notifications.
• Parties interested in sponsoring a memorial tree or a memorial bench are encouraged to submit their name to [email protected]. Signing up does not commit individuals to a purchase. Interested persons will be notified once costs are determined.
• GeoCon was hired as the geotechnical engineering firm to evaluate the site. A site visit occurred on 10/23/23. A draft phase one recommendation study was received October 30, 2023. Next steps required drilling to determine the configuration of mine shafts for potential capping and to confirm the construction capabilities of the area.

GeoCon has been contracted to commence that work to cost $30,670.00. Boyer and its design team determined that additional evaluation of the existing Utica Park also was necessary. GeoCon has been hired to perform that work at a cost of $4,800. A second site visit occurred December 20, 2023 for onsite evaluation of the existing Utica Park. The second study report was received 1/09/24 with recommendations for an additional $20,023 in site testing. That item was approved 1/16/24 by the City Council. On-site testing is scheduled for February 5 and February 6. Based on results, final design plans can be prepared. • The interpretive sign subcommittee met January 23, 2024, to review draft text for signage. The next meeting is scheduled for February 27, 2024. Committee members are Judith Marvin (historian), Tad Folendorf (historian), James G. Respess, Ph.D. (graphic design), Amy Augustine, Rebecca Callen. Interpretive sign language for the Mother Lode Belt, Lightner Mine and Utica Mine has been drafted. The committee now moves to people associated with the mines and historical figures from Angels Camp history, nationalities of miners represented in Angels Camp, and an Angels Camp history overview. QR codes are also proposed for various locations and on interpretive signs to provide additional information (e.g., Utica Shaft). The first batch of signage will presented to the Community Stakeholders Design Committee at its next meeting. • Staff contacted Timbercraft (local) for a cost estimate to construct park benches from the walnut trees removed from the park. A revised schedule is in mid-January for that agency to provide cost estimates and construction timelines. Staff is requesting that anyone with a brand from a local ranch contact [email protected].

The city would like to incorporate local brands into one or more of the benches being constructed for the park. • Monuments, Dedications, and Relocations. Monument relocation may be commencing for some park items.

Staff has already or will be meeting with all individuals or organizations associated with each monument to ensure they are handled properly. Please see the attached list. • The “gateway” monumentation (mining equipment) near Napa is expected to be relocated and may soon be dismantled in anticipation of relocation and to avoid destruction during geotechnical investigations. It is noted that the “gateway” monument was formerly located at the top of the abandoned staircase and has already been relocated at least once. However, because it is a structure composed of historical objects and in the historical commercial district, the item will be presented to the Planning Commission for consideration on February 9, 2024 for a recommendation. Options include relocating the monument to the entrance to the interpretive trail near the Lightner Mine which will provide interpretive signage relative to mining in the region.

COMMUNITY DEVELOPMENT
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-1346 Utica Park Update - 3
ATTACHMENTS:

A. Budget
B. Anticipated timeline
C. Monument/Dedications List
City of Angels
Utica Park Lightner Mine Budget
Budgeted Revenue Total %
Rural Recreation and Tourism Grant (CA Dpt. of Parks and Recreation) $ 3,000,000 State Funding 3,177,952 80% State Per Capita (Children's Playground) 177,952 Federal Funding 597,430 15% Community Development Block Grant (Bathrooms) 167,000 Local/City Funding 195,000 5% Community Development Block Grant (Generator) 30,430
ARPA appropriation (Gap Funding) 400,000
Angels Camp Community Club (Children's Playground) 135,000 General Fund allocation for second stall) 60,000
Total Revenue $ 3,970,382
Expenditures Budgeted Actual
Purchase 3.2 acres (Escrow Fees & Title) $ 325,071 $ 325,071 - Phase 1 (Hazardous Materials) 3.2 acres (Nelson Environmental) 2,500 2,500 - Appraisal (Schuller Appraisals) 2,500 2,500 -
Design and Construction (Boyer Construction) 2,275,000 21,345 2,253,655.32 Geotechnical Engineer Preliminary Report (Geocon) 4,900 4,900 - Geotechnical Engineer Phase II (Geocon) 35,470 4,800 30,670.00 Additional Getotechnical Services (Geocon) 20,023 20,023.00 Arborists Report (California Tree & Landscape Consulting) 2,180 2,180 - San Joaquin County Office of Education Greater Valley Conservation Center 171,622 171,622 - Peffer's Tree Servicer, LLC (Tree trimming) 7,000 7,000 - Playground Equipment (SPEC) 460,000 - 460,000.00
Bathrooms (T&S West) 309,000 118,370 190,630.00
Generator (Pioneer Electric) 30,430 30,430 -
Total Expense $ 3,645,696 $ 690,717
Remaining $ 324,686 $ 3,279,665
Please note ARPA funds are designated for project overruns Utica Park Timeline
Task Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 2028 Sign Grant Contract with StatePurchase Property
Appraisal
Phase 1
Open/Close Escrow
Site Preparation
Contract with Conservation Corps
Vegetation Removal Weather Delays
Project Signage
Hire Contractors
RFP/Select/Contract - Playground - SPEC
/Select/Contract - Bathrooms - J&S West
ect/Contract-Design and Construct-Boyer
Preliminary Design
Geotechnical Study Determinations Geotech unavailable Critical Path Design Team - Preliminary Design
Form Stakeholders Committee
Draft Design Playground
Stakeholders Review Playground
Draft Design Playground+
Stakeholders Review Playground+
Draft Design Remaining Park
Stakeholders Review Remaining Park
Final Design
Construction - Boyer
Site work
Structures Playground
Complete and Commission
Closeout
Grant DeadlinesRural Recreation and Tourism (park) 6/30/2028 28-Jun Community Developmet Block Grant (bat24-Nov 24-Nov
Per Capita Grant (Playground) 6/30/2024 6/30/2024
Community Club (Playground) ASAP
Atachment C: U�ca Park Lightner Mine Memorials, Structures, and Dedica�ons Descrip�on Planned Use in park
Drinking fountain Met with rela�ve, okay to remove fountain, keep plaque and rededicate a new fountain
Former playground dedica�on Retain plaque and relocate. Remove concrete founda�on.

Veteran’s memorial / flag Pending mee�ng with Veteran’s memorial district to discuss expanding to include wider range of military
conflicts and possible reloca�on and rededica�on
Redwood Tree Dedica�on No changes an�cipated
Mining Equipment near Sam’s Way Reloca�on to entry of historical/interpre�ve path Mine Disaster / Sha� Collapse
Monument
Possible reloca�on, rededica�on to accommodate
roadway widening for fire access
Tiles on exis�ng bathroom To be retained
Bench – Rotary No change, may be relocated
Garden club trees (2) Currently planned for reten�on, subject to change

ECONOMIC AND COMMUNITY DEVELOPMENT
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-1346

HOME OF THE JUMPING FROG
DATE: February 20, 2024
TO: City of Angels City Council
FROM: Amy Augustine, AICP – City Planner
RE: Resolution 24-14 adding 1177 South Main, Assessor’s Parcel 062-004-064 to the City of Angels Register of Cultural Resources.

RECOMMENDATION:

Adopt Resolution 24-14.

STRATEGIC PLAN IMPLEMENTATION:

VISION: Dedicated to preserving our rich history and providing a safe and thriving community that is devoted to families, businesses, and visitors. The Angels Camp Register of Cultural Resources provides a tool for preserving the City’s history by recognizing important historical structures and encouraging their use of the State Historical Building Code to maintain those structures.

A4 Economic Development. Promote a wide variety of economic opportunities consistent with the city’s social, cultural, environmental, and aesthetic resources. The Angels Camp Register of Cultural Resources provides a tool for preserving the City’s history by encouraging their use of the State Historical Building Code to maintain the aesthetics of the structures and their continued economic use.

BACKGROUND:

The City of Angels Register of Cultural Resources (City of Angels RCR) was established by the City Council on October 18, 2022. The City of Angels Planning Commission adopted Resolution of intent 23-19 on November 9, 2023, recommending to the City Council adding 1177 South Main to the City of Angels Register of Cultural Resources. This would be the fourth addition to the City’s Register of Cultural Resources. 6C
1177 Register of Cultural Resources - 2
The owners of Assessor’s Parcel 062-004-064 (1177 South Main) has requested inclusion on the City of Angels RCR.

Pursuant to the City of Angels RCR, the Planning Commission shall determine:

Whether the property in question is qualified for inclusion on the City of Angels Register of Cultural Resources;
The Commission recommended listing the property to the City Council. The City Council shall consider the recommendations and take action to include or exclude the property for inclusion on the City of Angels RCR.

Per the PCR, qualifications for inclusion in the City of Angels RCR include resources that have:
… been evaluated and determined eligible for listing on a local, state, or national register of cultural resources either individually or as a contributor to a district pursuant to the Historic Resources Inventory and Evaluations, Historic Commercial Center, Angels Camp, CA, April 2011 prepared under Community Development Block Grant #08-EDEF-5782 by Foothill Resources, Ltd. and as that inventory may be amended.

Figure 1: Project Location
1177 Register of Cultural Resources - 3
Figure 2: Subject Building
1177 Register of Cultural Resources - 4
Figure 3: Structure Proposed for Inclusion in the Angels Camp Register of Cultural Resources 1177 Register of Cultural Resources - 5
Figure 4: Photos showing Rhyolite Construction
1177 Register of Cultural Resources - 6
The building located at 1177 South Main Street carries a general plan land use and zoning of Historical Commercial (HC).

HISTORY
The building is listed in the City of Angels 1981 Historic Resources Inventory (Leslie Crow, October 1981, Central Sierra Planning Council) and was evaluated as ineligible for individual listing on the National Register of Historic Places, but was determined to be of local interest and may be eligible for special consideration in local planning. It is identified as Carpenter’s Union Local 386 Hall constructed in 1907 by Bert Gazzola. Per the 1981 inventory:
“The historically significant section of this building is the first floor, made of locally quarried rhyolite stone.

This has been faced with slump stone, making the rhyolite serve as exposed corners of the first-floor elevation. The center of the façade has modern fenestration, and a second story balcony over the sidewalk. The second story is wooden, and is of modern construction.

The Baratano family purchased this site from Amelia Meyers and had Bert Gazzola build a lava stone building in 1907. The rhyolite was locally quarried by the builder. The building was occupied by the Lo(a)gomarsino and Bacigalupi Grocery store, then Hickman sporting goods, a dry goods store and most recently, the Calaveras Press. In 1970 the balcony was added to the front of the building, and large display windows were replaced with somewhat smaller ones.” Largely because of the building’s alterations (second story addition, balcony, and display windows), the building was determined ineligible for listing on the National Register of Historic Places. However, given the documented history of the structure, the building’s association with the Lagomarsino and Bacigalupi families and the location’s prior association with the Gazzola, Baratano, and Hickman families; the building’s role in local history as a grocery and dry goods store, the use of locally quarried rhyolite, and preservation of that rhyolite on the first floor; the structure may be determined locally significant and a local contributor to the overall historical streetscape.

The evaluation is not from the City’s “official” 2011 inventory. However, individual cultural resource evaluations by qualified individuals may be substituted for structures not included in that inventory. Because the 1981 Survey was an officially recognized inventory, the use of the 1981 survey evaluation is acceptable.

Based on the preceding, the Planning Commission may find that the building qualifies for and should be added to the City of Angels Register of Cultural Resources based on local significance.

ENVIRONMENTAL FINDINGS
Pursuant to the state guidelines for implementing the California Environmental Quality Act (CEQA), the proposed resolution is exempt from further review pursuant to Section 15331, Class 31 Historical Resource Restoration/Rehabilitation because the inclusion of the structure on the City of Angels Inventory of Cultural Resources will allow it to maintain, repair, stabilize, rehabilitate, restore, preserve, conserve or reconstruct an historical resources in a manner consistent with the Secretary of the Interior’s Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings (1995), Weeks and through the application of the State Historic Building Code.

ATTACHMENT
A. City Council Resolution 24-14
B. Planning Commission Resolution 23-19
C. Department of Parks and Recreation Form 523 (DPR 523) for the property (1981 Survey)

CITY OF ANGELS

CITY COUNCIL
RESOLUTION No. 24-014
A RESOLUTION OF THE CITY OF ANGELS CITY COUNCIL ADDING 1177 SOUTH MAIN TO THE CITY OF ANGELS

REGISTER OF CULTURAL RESOURCES
WHEREAS, the City of Angels Register of Cultural Resources was established on October 18, 2022, by the City of Angels City Council pursuant to Resolution 22-71 as the City’s official local register of cultural resources which reflects significant elements of the City of Angels’ social, cultural, economic, political, architectural, or engineering history; and
WHEREAS, the Planning Commission is charged with determining whether the properties in question are qualified for inclusion on the City of Angels Register of Cultural Resources; and WHEREAS, the Planning Commission considered the qualifications of the buildings at its meeting of November 9, 2023; and
WHEREAS, the building at 1177 South Main Street on Assessor’s Parcel 062-004-064 have been determined to be a contributor to the City’s historic district at the local level due to its association with the Lagomarsino and Bacigalupi families, the location’s prior association with the Gazzola, Baratano, and Hickman families; the building’s role in local history as a grocery and dry goods store, the use of locally quarried rhyolite with preservation of that rhyolite on the first floor; and as an aesthetic contributor to the overall historical streetscape.

NOW THEREFORE BE IT RESOLVED, that the City of Angels City Council, adds the building at 1177 South Main on Assessor’s Parcel 062-004-064 to the City of Angels Register of Cultural Resources.

PASSED AND ADOPTED this 20th day of February 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Jennifer Herndon Mayor
_______________________
Rose Beristianos, City Clerk

HOME OF THE JUMPING FROG

ATTACHMENT A
1177 Register of Cultural Resources - 8
Attachment B

CITY OF ANGELS PLANNING COMMISSION
Resolution of Intent No. 23-19

RESOLUTION PASSED AND ADOPTED BY THE

CITY OF ANGELS PLANNING COMMISSION RECOMMENDING TO THE CITY COUNCIL ADDING 1177 South Main, Assessor’s Parcel 062-004-064 TO

THE CITY OF ANGELS REGISTER OF CULTURAL RESOURCES
WHEREAS, the City of Angels Register of Cultural Resources was established on October 18, 2022, by the City of Angels City Council pursuant to Resolution 22-71 as the City’s official local register of cultural resources which reflects significant elements of the City of Angels’ social, cultural, economic, political, architectural, or engineering history; and
WHEREAS, the Planning Commission is charged with determining whether the properties in question are qualified for inclusion on the City of Angels Register of Cultural Resources; and WHEREAS, the Planning Commission considered the qualifications of the buildings at its meeting of November 9, 2023; and
WHEREAS, the building at 1177 South Main Street on Assessor’s Parcel 062-004-064 have been determined to be a contributor to the City’s historic district at the local level due to its association with the Lagomarsino and Bacigalupi families, the location’s prior association with the Gazzola, Baratano, and Hickman families; the building’s role in local history as a grocery and dry goods store, the use of locally quarried rhyolite with preservation of that rhyolite on the first floor; and as an aesthetic contributor to the overall historical streetscape.

NOW THEREFORE BE IT RESOLVED, that the Planning Commission of the City of Angels recommends to the City Council, the addition of the building at 1177 South Main on Assessor’s Parcel 062-004-064 to the City of Angels Register of Cultural Resources.

The foregoing resolution was introduced and moved for adoption on November 9, 2022, by Commissioner ___________________ and duly seconded by Commissioner ________________________.

PASSED AND ADOPTED November 9, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
John Broeder, Chairman
Attest:
_____________________________
Caytlyn Schaner, Deputy City Clerk
1177 Register of Cultural Resources - 9
Attachment C
DPR 523
1177 Register of Cultural Resources - 10

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE: March 20, 2024
TO: City Council
FROM: Michelle Gonzalez, Finance Director
RE: CHANGE ORDER FOR AUGUSTINE PLANNING ASSOCIATES, INC.

RECOMMENDATION:

Recommend that the City Council approve Resolution 24-15, which authorizes the increase of the contract through a change order for Augustine Planning Associates, Inc. This change order seeks to augment the contract by $51,300 to cover planning services associated with the Utica Park Lightner Mine Expansion and Rehabilitation Project.

STRATEGIC PLAN ALIGNMENT:

This was part of the 2023 Strategic Plan Recommendations Section A3, A4, A5, B2, and C7.

BACKGROUND:

The City of Angels originally had a contract of $90,000 for the fiscal year 2023-2024 with Augustine Planning Associates, Inc. Subsequently, additional services were requested, resulting in an increase of $51,300, bringing the total contract amount to $141,300.

DISCUSSION:

The Community and Economic Development Department and Department of Public Works request the following budget adjustments:

1. Community and Economic Development Dpt./Augustine Planning Associates, Inc. Duties associated with the Utica Park Lightner Mine Expansion and Rehabilitation Project.

Proposed budget augmentation: $10,200.

Current contract $90,000 annually. Proposed increase of $1700/month through the end of FY 23/24 ($10,200 increase).

An average of 20 hours/month @ $85/hour has been added to APA’s scope of work above and beyond what was anticipated in the 2023/2024 FY Budget. Specific duties include preparing for and holding the Community Design Committee Meetings monthly; Community Design Committee subcommittee meetings to refine designs; coordination with the geotechnical team; public outreach coordination; Interpretive Sign Committee preparation, research and meetings; researching design details and 6D

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
options for park amenities (par course, gym equipment, bocce courts, hardcourts, signage, benches, landscaping etc.); preparing bi-monthly updates; soliciting supplemental funding; point of contact; and other duties as assigned.

Strategic Plan Implementation:

A5: Economic Development: Maintain and enhance the city's economic vitality while conserving the city's social, cultural, environmental, and aesthetic resources. See above.

3.8± acres, add or improve numerous park amenities, and upgrade and expand infrastructure increasing the level of park facilities available to all age groups and ability levels for residents and visitors.

1. Department of Public Works /Augustine Planning Associates, Inc. California Department of Fish and Wildlife Routine Maintenance Agreement (RMA) for Angels Creek. Would allow for the City of Angels Public Works and Fire Department to provide ongoing vegetation management annually along Angels Creek within the banks of the creek. Currently, without securing this necessary agreement, Public Works crews (or contractors) are prohibited from working within the banks or riparian zones along Angels Creek.

Proposed budget augmentation: $15,000

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
Strategic Plan Implementation
A3 Conservation and Open Space - Protect the health and safety of people and property in the city from natural and man-made hazards. Ongoing maintenance will reduce fire hazard and improve visibility along Vallecito Road and Finnegan Lane.

1. Department of Public Works / Augustine Planning Associates, Inc. California Department of Fish and Wildlife (1602 Permit), U.S. Army Corps of Engineers (Section 404), and Regional Water Quality Control Board Section 401 (Clean Water) wetlands delineations and permits to allow for the repair and fill of a portion of Finnegan Lane disintegrating into Angels Creek at the swimming hole next to the pump station. The roadside is currently eroding further and further into the creek with concerns that failure to reinforce the bank soon will result in road failure that could affect traffic flow (i.e., reduce it to one lane) and increase flood hazards.

Proposed budget augmentation: $26,100 Note: This amount is contingent upon Item #2 approval. The price is set based upon combining both projects into one site visit by APA’s technical team.

Strategic Plan Implementation
A3 Conservation and Open Space - Protect the health and safety of people and property in the city from natural and man-made hazards. The proposed repair will minimize the risk of flooding and destruction of a portion of Finnegan Lane.

C4 Public Facilities and Services - Maintain or increase the levels of service currently available within Angels Camp for public works facilities and infrastructure including roads, sidewalks, drainage facilities, public buildings, and other public facilities. The proposed repair will maintain the level of service along Finnegan Lane reducing the risk that the facility is reduced to one-lane only.

FINANCIAL IMPACT:

There will be no fiscal impact as the consulting budget under Building and Planning is currently underspent for the fiscal year. Although the proposed adjustment will lead to an increased contract with Augustine Planning Associates, Inc., the overall budget will remain unchanged. This is due to anticipated savings in other services that will not be incurred during the fiscal year. Presently, the total Outside Consultant Budget $400,000, is at 46% of the budget and should ideally be at 59%.

ATTACHMENTS:

Resolution 24-15

CITY OF ANGELS

CITY COUNCIL
RESOLUTION NO. 24-15
APPROVING CHANGE ORDER 1 FOR THE AUGUSTINE PLANNING ASSOCIATES, INC.

WHEREAS, on August 1, 2023, the City approved a planning contract for Augustine Planning Associates, Inc.; and
WHEREAS, there is a need for additional planning services for Utica Park Lightner Mine Expansion and Rehabilitation Project; and
WHEREAS City Council approved an additional $51,300 in the Fiscal Year 2023-24 to fund the additional costs; and
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Angels, State of California as follows:

1. Approves the Change Order of $51,300 for additional planning services; and

2. Authorizes the City Administrator to sign the amendment and change order PASSED AND ADOPTED this 20th day of February 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Jennifer Herndon Mayor
_______________________
Rose Beristianos, City Clerk

HOME OF THE JUMPING FROG

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE: February 20, 2024
TO: City Council
FROM: Rebecca Callen, City Administrator
RE: Approval of Resolution 24-16 to Exempt City of Angels from ACF Regulation Implementation Until 2026
RECOMMENDATION:

It is recommended that the City of Angels City Council approve Resolution 24-16, which seeks to exempt the City from implementing the ACF Regulation until 2026.

STRATEGIC PLAN ALIGNMENT:

Reference the Year and Tier of the Strategic plan and an explanation as to why it aligns.

BACKGROUND:

The ACF Regulation is part of California's aggressive strategy to mitigate the environmental and health impacts of greenhouse gases and air pollutants. It complements the Advanced Clean Trucks regulation and supports the state's commitment to transitioning to a more sustainable and clean transportation future. The regulation targets fleets well-suited for electrification, pushing for a gradual phase-in of ZEVs and setting a precedent for manufacturers to shift towards exclusively producing ZEV trucks by the 2036 model year.

DISCUSSION:

The California Air Resources Board (CARB) has enacted the Advanced Clean Fleet (ACF) Regulation, a comprehensive set of rules aimed at significantly reducing emissions from medium- and heavy-duty vehicles within California. This regulation is a part of CARB's long-standing effort to enhance air quality and address climate change by introducing stringent emission standards. Specifically, the ACF Regulation mandates the phased introduction of Zero-Emission Vehicles (ZEVs) into California's truck and bus fleets and requires that, starting in the 2036 model year, manufacturers only produce ZEV trucks. This initiative aligns with the state’s broader environmental and health goals, as articulated in various legislative and executive mandates, including the Governor’s Executive Order N-79-20.

The ACF Regulation is projected to bring substantial environmental and economic benefits by introducing 1,690,000 ZEVs into the California fleet by 2050, generating $26.5 billion in health benefits due to improved air quality and saving fleet owners an estimated $48.0 billion through reduced operational costs. 6E

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
Rationale for Exemption:

1. Infrastructure Readiness: The City requires additional time to develop the necessary charging or fueling infrastructure to support a fully zero-emission fleet.

2. Financial Considerations: Transitioning to ZEVs entails significant upfront costs. The exemption period would allow for more strategic financial planning and access to potential grants and subsidies.

3. Operational Impacts: Immediate compliance could disrupt essential city services due to the current limitations in ZEV range and availability for specific heavy-duty applications.

Benefits of Exemption:
- Strategic Planning: Provides a window for thorough assessment and planning to ensure a smooth transition to ZEVs.
- Cost Management: Allows for phased investment in ZEVs and infrastructure, mitigating the financial impact on the city’s budget.
- Service Continuity: Ensures that city services remain uninterrupted during the transition period.

FINANCIAL IMPACT:

As needs for infrastructure are identified, staff will engage with City Council for approval of the project and funding options.

ATTACHMENTS:

1. Resolution 24-16 Document

2. ACF Regulation PowerPoint

CITY OF ANGELS

CITY COUNCIL
RESOLUTION No. 24-16
A Resolution of the City Council of the City of Angels to Exempt the City from the Implementation of the Advanced Clean Fleet (ACF) Regulation Until 2026 WHEREAS,; the California Air Resources Board (CARB) has established the Advanced Clean Fleet (ACF) Regulation, set forth in California Code of Regulations, Title 13, Sections 2013 through 2016, aimed at accelerating the transition to zero-emission vehicle technologies in medium- and heavy-duty fleets to improve air quality and public health; and
WHEREAS,; the ACF Regulation mandates the phase-in of Zero-Emission Vehicles (ZEVs) for targeted fleets and requires that, starting in the 2036 model year, manufacturers only produce ZEV trucks, complementing CARB’s Advanced Clean Trucks regulation, and WHEREAS,; the ACF Regulation is anticipated to result in the introduction of 1,690,000 ZEVs into the California fleet by 2050, thereby contributing to significant statewide health benefits from improved air quality and providing substantial cost savings to fleet owners through reduced operational expenses, and
WHEREAS,; the City of Angels recognizes the importance of advancing clean air initiatives and supports the state’s efforts to mitigate the impact of climate change through the adoption of zero-emission technologies; and
WHEREAS, the City of Angels also acknowledges the need for a well-planned and phased approach to implementing such transformative regulations to ensure the readiness of necessary infrastructure, financial planning, and operational adjustments without compromising city services; NOW, THEREFORE, BE IT RESOLVED, that the City of Angels City Council does hereby approve Resolution No. 24-16 to exempt the City from the implementation of the ACF Regulation until 2026; and BE IT FURTHER RESOLVED, that this exemption period will be utilized to conduct comprehensive planning, secure funding, develop the requisite infrastructure, and engage in strategic procurement to facilitate a smooth transition to zero-emission vehicles in a manner that aligns with the City’s operational needs and financial capabilities; and
BE IT FURTHER RESOLVED, that the City Council directs the City Administrator, in collaboration with relevant city departments, to prepare a detailed transition plan outlining the steps and measures to be taken to comply with the ACF Regulation post-exemption period, ensuring that such plans are presented to the City Council for review and approval no later than December 31, 2025; and BE IT FURTHER RESOLVED, that copies of this resolution be transmitted to the California Air Resources Board (CARB) and other relevant state agencies to signify the City of Angels’ commitment to clean air and public health, while also emphasizing the need for a phased and strategic implementation of the ACF Regulation.

PASSED AND ADOPTED this 20th day of February 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Jennifer Herndon Mayor
_______________________
Rose Beristianos, City Clerk

HOME OF THE JUMPING FROG
Advanced Clean
Fleets Summary
December 2023
2 Advanced Clean Fleets (ACF) Regulation
Summary
• Requires fleets to purchase zero and near-zero emission vehicles starting Jan 1, 2024 • Implemented in phases through Model Year Schedule or ZEV Milestones Option • Applies to vehicles with a GVWR of 8,501 pounds and greater • Allows for exemptions, conditions, processes for “extensions,” and alternative compliance pathways
• Three components
○ State and Local Government Agency Fleets
○ Drayage Fleets
○ High Priority and Federal Fleets
Regulating
Organization Goal Applies To Status Website
California Air
Resources Board
Fleets must
purchase ZEVs
starting in 2024
Priority Fleets, Drayage
Operators, California
Government or Federal
Agencies
Current Regulation Click Here
3 State and Local
Government
Agency Fleets
4 Applies To:
• Any state or local government agency with jurisdiction in California that:
•Owns, leases, or operates one or more Class 2b – Class 8 vehicles in California on or after January 1, 2023 •Any motor carrier, broker, governmental agency, person, or entity that hires and operates or hires and directs the operation of vehicles in California
• Vehicles operating in California subject to this regulation:
•Vehicles with a gross vehicle weight rating (GVWR) greater than 8,500 lbs •Exemptions:
•School buses
•Military tactical vehicles
•Vehicles awaiting sale
•Emergency vehicles
•Historical vehicles
•Dedicated snow removal vehicles
•Two-engine vehicle
•Heavy cranes
•Transit vehicles that are subject to the Innovative Clean Transit Regulation •Vehicles that are subject to the Zero-Emission Airport Shuttle Regulation GVWR (lbs) Vehicle Class Category
<6,000 Class 1 Light Duty
6,001-8,500 Class 2a, e, f Light Duty
8,501-10,000 Class 2b, g, h Medium Duty
14,000 Class 3 Medium Duty
16,000 Class 4 Heavy Duty
19,500 Class 5 Heavy Duty
26,000 Class 6 Heavy Duty
33,000 Class 7 Heavy Duty
>33,000 Class 8 Heavy Duty
Table 1: Vehicle specifications
(Source: Frontier Energy)
5 Compliance
Beginning Jan 1, 2024:
• 50% of the total number of vehicle purchases in the CA fleet must be a ZEV and an NZEV •NZEV is “a vehicle that is capable of operating like a ZEV using electricity stored on-board the vehicle for a minimum number of miles, or ‘all-electric range’ according to CARB “California Greenhouse Gas Exhaust Emission Standards” •A new ICE vehicle can be added if the vehicle was purchased before the effective date of the regulation •Must be certified to the California emissions standards and emissions related requirements applicable to that vehicle •Must have a 2010 or newer model year engine
•If a CA State-provided incentive funding program specifies that vehicles acquired with such funds cannot be used to determine compliance, those vehicles will not be counted as compliant vehicles during the funding contract period • ZEV purchases made before deadlines or in excess of the amounts required count toward future ZEV purchase requirements as long as the ZEV is still active in the fleet • Individual departments, divisions, districts, subsidiaries, or agencies under the same state or local government agency’s jurisdiction have the option to comply jointly instead of complying independently • Fleet owners and hiring entities must submit an annual report to CARB by April 1 of each year through 2045 •Vehicles added or removed from the fleet must be reported within 30 calendar days of the addition/removal • Hiring entities must verify that each fleet it hires or dispatches to operate in CA is listed on the CARB Advanced Clean Fleets webpage as a compliant fleet or obtain written notice that the fleet is not subject to ACF • Fleet owners must keep documentation that identifies the entity responsible to pay the driver and applicable documentation that identifies the origin and destination of the cargo 6 Annual Compliance Reporting
• No later than April 1 of each year, fleet owners must annually submit a compliance report for their California fleet as it is composed as of January 1 of the corresponding calendar year •Annual compliance reporting starts in 2024 and continues until April 1, 2045 •The annual reporting period is during the month of March •Except for:
• Changes to an existing fleet
• Vehicles added to the California fleet must be reported within 30 calendar days of being added to the fleet • Vehicles that are permanently removed from the California fleet must be reported within 30 calendar days of removal •Must include the date of removal
• If a backup vehicle exceeds the allowable mileage limit the change must be reported within 30 calendar days of the date the mileage limit was exceeded • Fleet owners that convert a vehicle to a ZEV must report the vehicle’s new fuel type within 30 calendar days of being converted • Other deadlines as specified in the legislature
• Must include:
• State or local government agency
information
• Date vehicle was added to or removed
from fleet
• Vehicle designation under an exemption
or extension
• Odometer or hubodometer readings for
backup vehicles
• Engine family and engine model year for
any vehicle added to the fleet after
January 1, 2024
• Date of vehicle purchase
• Date vehicle was added to or removed
from fleet
• Vehicle designation under an exemption
or extension
• Odometer or hubodometer readings for
backup vehicles
• Engine family and engine model year for
any vehicle added to the fleet after
January 1, 2024
• Funding contract start and end date for
vehicles purchased with California State
funding if the vehicle is to be excluded
from ACF during the funding contract
• Vehicles being replaced that fall under
the ZEV Purchase Exemption must
identify which vehicle is being replaced
7 Compliance Exemptions
State and local government agencies exempt if:
• Their jurisdiction is solely in a designated low population county •Includes the counties of Alpine, Amador, Butte, Calaveras, Colusa, Del Norte, Glenn, Humboldt, Inyo, Lake, Lassen, Mariposa, Mendocino, Modoc, Mono, Nevada, Plumas, Shasta, Sierra, Siskiyou, Sutter, Tehama, Trinity, Tuolumne, and Yuba • They own, lease or operate ten or fewer vehicles in the California fleet • Their jurisdiction or service area is split between a designated low-population county and a nondesignated county and at least 90% of the service area in square miles is in the designated lowpopulation county Figure 1: ACF Designated Counties (Source: CARB)
If an agency takes this exemption:
• Beginning Jan 1, 2027, 100% of the total number of
vehicle purchases in the California fleet must be a ZEV • NZEVs can substitute a ZEV through the 2035 model year • Initial reporting deadline is still April 1, 2024
8 Purchase Exemptions
• Daily Usage Exemption
• No new ZEV and NZEV is available for purchase that can meet the demonstrated daily usage needs of any existing vehicles of the same configuration • Fleet owners must request and obtain this exemption pursuant to no earlier than when the model year of the ICE vehicle being replaced reaches 13 years old • Fleet owners must place their new ICE vehicle orders within one year from the date the exemption is granted • Fleet owners may request this exemption only if at least 10% of their California fleet is comprised of ZEVs or NZEVs • CARB requires specific documentation and calculations to approve this exemption, and will not approve exemptions for:
• Class 2b or 3 BEV with a rated energy capacity of at least 150 kilowatt-hours • Class 4 through 6 BEV with a rated energy capacity of at least 325 kilowatt-hours • Class 7 or 8 BEV tractor or BEV three-axle bus with a rated energy capacity of at least 1,000 kilowatt-hours • Class 7 or 8 BEV that is not a tractor or three-axle bus with a rated energy capacity of at least 450 kilowatt-hours • ZEV Purchase Exemption
• A needed configuration is not available to purchase as a ZEV or NZEV as listed by CARB on its ZEV Purchase Exemption List • This list will be published by Jan 1, 2025, and will include:
• Bucket truck, boom truck, dump truck, flatbed truck, stake bed truck, front-loader refuse compactor truck, side loader refuse compactor truck, rear-loader refuse compactor truck, refuse roll-off truck, service body truck, street sweeper, tank truck, tow truck, water truck, car carrier truck, concrete mixer truck, concrete pump truck, crane, drill rig, and vacuum truck • A vehicle determined to be no longer be eligible to be purchased as an ICE vehicle from the and will be taken off the ZEV Purchase Exemption • Exemption expiration date occurs on the first day of the month 180 calendar days after posting the determination • List will not include pickups, buses, box trucks, vans, or tractors • The Executive Officer shall consider an offered ZEV or NZEV available to purchase if all of the following criteria are met:
• If applicable, the manufacturer has certified the ZEV’s powertrain with CARB in accordance with the “California Standards and Test Procedures for New 2021 and Subsequent Model Heavy-Duty Zero-Emission Powertrains,” as adopted June 27, 2019
• ZEVs or NZEVs offered have a model year 18 months or less from the date the fleet owner submitted the complete exemption request; • ZEV or NZEV configuration is not solely for demonstration, test, or experimental purposes; • ZEVs or NZEVs are not offered as a temporary placeholder for a vehicle that may or may not be offered for sale in the future and ZEVs or NZEVs do not conflict with safety standards that the fleet owner is subject by the California Department of Industrial Relations, Division of Occupational Safety and Health, comparable federal or state health and safety laws where the vehicle operates, or federal highway safety laws.
• The fleet owner must identify which of these safety laws or standards would be in conflict and for what reasons in their application 9 Purchase Exemptions
• Mutual Aid Assistance Exemption
• Fleet owners that have mutual aid agreements to send vehicles to help others during a declared emergency event may exclude up to 25% of the fleet from the ZEV requirements
• Must be comprised of ZEVs in the following minimum proportions to apply:
• At least 25% ZEVs until January 1, 2032
• 50% ZEVs until January 1, 2035
• 75% ZEVs after January 1, 2035
• Does not apply to pickup trucks, buses, box trucks, vans, tractors, or any vehicle configurations available to purchase as NZEVs • Non-Repairable Vehicles Exemption
• Exemption for fleet owners that need to temporarily replace a vehicle due to an accident or other onetime event due to circumstances beyond the fleet owner’s control, such as fire or catastrophic failure, that damages both the engine and vehicle such that the vehicle is not repairable • May purchase a used ICE vehicle of the same configuration and with an engine with the same or newer model year as the non-repairable vehicle no later than 180 calendar days from the date the vehicle became non-repairable • Fleet owners must report the replacement vehicle within 30 calendar days of adding it to the California and keep records of the police report, insurance statement, or signed attestation, photographs, and information submitted to CARB • Intermittent Snow Removal Exemption
• Exemption to replace vehicles designated as intermittent snow removal vehicles with ICE vehicles until Jan 1, 2030 • Intermittent snow removal vehicle is a vehicle that is equipped with a snow plow or snow blower mounting attachment and a control system for the plow or blower
10 Operation Exemption
• Backup Vehicle Exemption
• Vehicle operates less than 1,000 miles per year, excluding any mileage travelled while performing emergency operations in support of a declared emergency event 11 Extensions
Fleet owners may request the following extensions for ICE vehicles being replaced if they experience delays due to circumstances beyond their control on a project to install ZEV fueling infrastructure. These extensions also apply for locations where the fleet owner has entered a contract of one year or longer to charge or fuel their ZEVs at a single location prior to beginning the infrastructure project. The fleet owner must request the following extensions at least 45 calendar days prior to the next applicable compliance date for CARB to consider the request. • ZEV Infrastructure Construction Delay Extension
• A temporary extension to count an ICE vehicle being replaced as a ZEV purchase when determining compliance with the ZEV purchase requirements of ACF if fleet owners experience delays due to circumstances beyond their control on a project to install ZEV fueling infrastructure • Fleet owners must request and obtain this exemption pursuant to no earlier than when the model year of the ICE vehicle being replaced reaches 13 years old
• Allows up to two years for a construction delay
• Begins on the applicable compliance date for the number of vehicles that qualify for the extension, per project • ZEV Infrastructure Site Electrification Delay Extension • Until January 1, 2030, fleet owners may request this extension if their electric utility provider determines it cannot provide the requested power to the site where ZEVs will be charged or refueled before the fleet’s next ZEV compliance deadline •The fleet owner must deploy the maximum number of ZEVs needed to meet its compliance obligations and that can be supported by the utility and must deploy any additional ZEVs that can be supported by utility upgrades to the site’s electrical capacity each calendar year during the delay until the project is complete to maintain the extension
• Fleet owners may request an initial extension for a period of up to three years to align the estimated ZEV delivery date with the amount of time the utility determines it needs to supply the needed power to the site • Fleet owners can request an additional two-year extension if the utility still cannot supply the needed power by the end the initial extension period • To renew the initial extension, a fleet owner must submit updated supporting documentation at least 45 calendar days prior to the expiration of the initial extension period
ZEV Infrastructure Delay Extensions
12 Milestone Option
• Until Jan 1, 2030, fleet owners may opt-in to the Milestone Option in lieu of the Model Year Schedule Requirements
• Allows flexibility to manage fleet while meeting ACF requirements regardless of vehicle age and mileage • Beginning January 1, 2025, owners must meet or exceed milestone percentage requirements each year until the next compliance milestone • If choosing this option, fleet owners must comply with all of the requirements otherwise applicable to federal government fleets specified in the High Priority and Federal Fleets component
Percent of Fleet that Must be ZEVs 10% 25% 50% 75% 100% Group 1: Box Trucks, vans, buses with two axles,
yard tractors, light-duty package delivery 2025 2028 2031 2033 2035 Group 2: Work trucks, day cab tractors, pickup
trucks, three-axel buses 2027 2030 2033 2036 2039
Group 3: Sleeper cab tractors and specialty
vehicles 2030 2033 2036 2039 2042
Table 2: ACF Milestone Option (Source: CARB)
13 Milestone Option
• Rental Vehicle Option for Rental Fleet Owners
• Option 1: Count all the vehicles under contract in California shown in Table 4 • Option 2: Submit four quarterly snapshots of the number of rental vehicles operated in California on the first Monday after Jan 1, April 1, July 1, and Oct 1 and includes:
• Vehicles that are in CA, but are under contract to leave CA • Vehicles to be picked up and dropped off in CA
• Vehicles that are not under contract while in CA on the date of the snapshot • Option 3: Supply telemetry data showing each rental vehicle that is in CA on the first Monday after Jan 1, April 1, July 1, and Oct 1
• Option for Waste and Wastewater Fleets
• Eligible vehicles must be exclusively fueled with biomethane (RNG) and are:
• Refuse vehicles that are rear-, side-, and front-loader compactor trucks • Tractors that are used exclusively as refuse transfer trucks or roll-off trucks • Wastewater vehicles that directly support the operation of facilities that collect and process diverted in-state organic waste to produce biomethane
• Each year the count of eligible waste and wastewater fleet vehicles in the Milestone Group 1 will be subtracted from the count of vehicles in Milestone Group 1 and added to Milestone Group 3 • The count of eligible waste and wastewater fleet vehicles in Milestone Group 2 will be subtracted from the count of vehicles in Milestone Group 2 and added to Milestone Group 3 • No adjustment will be made for eligible waste and wastewater vehicles that already are designated in Milestone Group 3
14 Milestone Option Exemptions
• Backup Vehicle Exemption
• Daily Use Exemption
• ZEV Infrastructure Delay Extension
• ZEV Purchase Exemption
• Mutual Aid Assistance Exemption
• Intermittent Snow Removal Vehicles Exemption
15 Resources
16 ACF Regulation Resources
• Regulatory Documents
•State and Local Government Agency Fleets
•Drayage Fleets
•High Priority Fleets
• General Fact Sheet
• Components of the ACF Regulation Fact Sheets
•State and Local Government Agency Fleets
•Drayage Fleets
•High Priority Fleets
• ZEV Milestone Option
• Exemptions and Extensions
•Backup vehicle Exemption
•Vehicle Delivery Delay Exemption
•Zero-Emission Vehicle Infrastructure Delay Extension

C IT Y H AL L
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE: February 20, 2024
TO: City Council
FROM: Rebecca Callen, City Administrator
RE: DISCUSSION AND DIRECTION TO STAFF TO ADVERTISE THE RFP FOR BOOSTER WAY

SEWER REPLACEMENT PROJECT
RECOMMENDATION:

Direction staff to advertise The Booster Way Sewer Replacement Project for Construction STRATEGIC PLAN ALIGNMENT:

A6 – Public Facilities and Services: Continue to Improve Angels Camp’s capacity to store, treat, and deliver water and to collect and treat wastewater as necessary to achieve the stated goals of the city.

BACKGROUND:

The Booster Way Sewer Replacement project consists of: Removal of exposed and buried sewer pipelines, removal of manholes, bypass pumping, construction of replacement sewers/manholes including stream crossings, and restoration of surfaces following pipeline construction or areas where pipelines/manholes are removed and not replaced.

DISCUSSION:

This project was identified in the 2020-2025 Capital Improvement Program as the East Trunk Phase 1/Vallecito Road Sewer Phase 1 Replacement project (page 61 of 78). The Vallecito Road section is necessary for the successful addition of the Habitat for Humanity development, Eureka Oaks.

The project was also identified in the 2012 Wastewater Master Plan (page 10-5). The city applied for a comprehensive Critical Infrastructure Water and Wastewater Project as part of the 2019 Winter Storm Hazard Mitigation Grant cycle to address multiple areas of concern in the two systems. To date, the project is still under review in the Cultural and Environmental phase. The city is moving forward with or without this funding option.

Staff will work with engineering on coordinating publishing window and bid opening. Staff will bring the winning bid back to City Council for award and authorization to contract. 6F

C IT Y H AL L
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
FINANCIAL IMPACT:

The 2023/24 Budget discussed funding for the project using sewer expansion funds and the remaining funds to come from the COVID Relief/ARPA Funding. However, based on the available funding available in the Sewer Capital Fund and given that the ARPA funds had less restrictive uses for other needs the city had, it was determined to use Sewer Capital funds instead of the ARPA allocation.

Should the Hazard Mitigation grant be awarded prior to construction, staff will update council at that time.

ATTACHMENTS:

Invitation to Bid Pages
City of Angels 00020-1 19002H
Booster Way Sewer Replacement Project
January 2024 (Draft Bid Set) u:\19002h - angels sewer replacement - ci angels\documents\specs\booster way draft bid set\00\00020.doc SECTION 00020

INVITATION TO BID

CITY OF ANGELS

BOOSTER WAY SEWER REPLACEMENT PROJECT
Sealed Bids will be received until _____________, 2024, at _______ a/p.m., by the City of Angels at 200 Monte Verda Street, #B, Angels Camp, for the Booster Way Sewer Replacement Project (Project) by the City of Angels.

As soon as practical thereafter, sealed bids for the project will be publicly opened and read for performing work as follows:

Removal of exposed and buried sewer pipelines, removal of manholes, bypass pumping, construction of replacement sewers/manholes including stream crossings, and restoration of surfaces following pipeline construction or areas where pipelines/manholes are removed and not replaced.

Project shall comply with the Milestone dates and Final Completion within 180 calendar days from the date specified in the Notice to Proceed. Time is of the essence for commencement and completion of the work.

A mandatory pre-bid meeting is scheduled for this project. The pre-bid meeting shall be held ________________, 2024, at _______ a/p.m. at the Utica Water and Power Authority parking lot, 1168 Booster Way, Angels Camp.

The Engineer’s Estimate for the Project is $_______________.

There are no disadvantage, women-owned, or veteran business hiring requirements for this project.

Contract documents in PDF format are available for download on the City website. Documents are in the Public Notices section – angelscamp.gov/city-hall/public-notice/. Hard copies are not available for purchase.

Each bid must conform and be fully responsive to this invitation, the plans and specifications, and all other documents comprising the pertinent contract documents.

Bidders must submit bids on a hard copy of the bid proposal form provided in the Contract Documents. Signed forms to be submitted by the Bidders include the following and are to be acknowledged in Section 00300, BID FORM:
• Bidder Questionnaire (Section 00160)
• Bidder’s Signature and Authority (Section 00170)
• Statement Acknowledging Penal and Civil Penalties Concerning the Contractor’s Licensing Laws (Section 00180)
• Insurance Acknowledgement (Section 00190)
• Bid Form (Section 00300)
Section 00020

INVITATION TO BID
City of Angels 00020-2 19002H
Booster Way Sewer Replacement Project
January 2024 (Draft Bid Set) u:\19002h - angels sewer replacement - ci angels\documents\specs\booster way draft bid set\00\00020.doc • Bid Bond Affidavit (Section 00400)
• Bid Guaranty Bond (Section 00410)
• Certification of Bidder’s Experience and Qualifications (Section 00420) • Proposed Subcontractors (Section 00430)
• Site Visit Affidavit (Section 00450)
• Non-Collusion Affidavit to be Executed by Bidder and Submitted with Bid (Section 00480) • Department of Industrial Relations and SB 854 Compliance Affidavit (Section 00490) Questions regarding the contract documents shall be submitted in writing to:

Dave Richard, PE
On-Call City Engineer, Water/Wastewater
Dewberry Engineers Inc.
903 West Center Street, Suite 201
Manteca, CA 95337
[email protected]
Bid-related questions must be submitted no later than ___________ a/p.m. on ___________, 2024.

Responses to questions will be provided on the City website. The questions and responses shall form part of the Contract Documents.

Bidding procedures are prescribed in the contract documents. Bids shall only be executed upon the bid form provided, which are a part of said Contract Documents. Bid guarantee in an amount not less than ten percent (10%) of the total bid dollar amount and conforming to the prescribed bidding procedures is required to be submitted with each bid, as a guaranty to be forfeited should the bidder, if awarded the contract, fail to enter into the same, or fails to furnish in a timely manner the bonds and/or proof of insurance.

Pursuant to the provisions of California Labor Code Section 6707, each bid submitted in response to this Invitation to Bid shall contain, as a bid item, adequate sheeting, shoring, and bracing, or equivalent method, for the protection of life and limb in trenches and open excavation, which shall conform to applicable safety orders. By listing this sum, the bidder warrants that its actions pursuant to this bid item shall not impose tort liability on the City, the Design Engineer, and their employees, agents, and subconsultants.

Pursuant to Section 1770, et. seq., of the California Labor Code, the successful bidder shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations.

No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)].

Section 00020

INVITATION TO BID
City of Angels 00020-3 19002H
Booster Way Sewer Replacement Project
January 2024 (Draft Bid Set) u:\19002h - angels sewer replacement - ci angels\documents\specs\booster way draft bid set\00\00020.doc No contractor or subcontractor may be awarded a contract for public work on a public works project (unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement).

Pursuant to Public Contract Code Section 22300, for moneys earned by the Contractor and withheld by the City to ensure the performance of the Contract, the Contractor may, at its option, choose to substitute securities meeting the requirements of said Public Contract Code Section 22300.

All bidders shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code of the State of California to do the type of work contemplated in the project. In accordance with provisions of California Public Contract Code Section 3300, the City has determined that the Contractor shall possess a valid Class A license at the time that the bid is submitted. Failure to possess the specified license shall render the bid non-responsive.

The successful bidder will be required to furnish a Payment bond in the amount equal to one hundred percent (100%) of the Contract price as well as a Faithful Performance Bond, in the amount equal to one hundred percent (100%) of the Contract price. All bonds submitted shall be from admitted sureties.

Each bidder shall submit with its bid a statement setting forth its experience on the forms included in the Bid Proposal.

Telephones will not be available to bidders for the preparation of the bids or for calling in bid results. Bid forms received after the designated time will not be accepted. Bidders and their authorized agents are invited to attend the bid opening.

No bidder may withdraw its bid for sixty (60) days after the date set for the opening of bids.

The successful bidder must ensure that employees and applicants for employment are not discriminated against on the basis of age, color, race, national origin, ancestry, religion, sex, sexual preference, marital status, and comply with the Americans with Disabilities Act.

The City reserves the right to reject any or all bids; to make any awards or any rejections in what it alone considers to be in the best interest of the City; and waive any irregularities in the bids. Each bid must be signed by or on behalf of the bidder and must be enclosed in a SEALED ENVELOPE.

1. Name and address of bidder

2. Project for which the bid is being submitted

3. Date and time of bid opening
Section 00020

INVITATION TO BID
City of Angels 00020-4 19002H
Booster Way Sewer Replacement Project
January 2024 (Draft Bid Set) u:\19002h - angels sewer replacement - ci angels\documents\specs\booster way draft bid set\00\00020.doc The envelope shall be addressed to the City of Angels:

If by mail (USPS) address to: P.O. Box 667
Angels Camp, CA 95222
If delivery by courier, UPS, FedEx, etc. address to: 200 Monte Verda Street, #B Angels Camp, CA 95222
Dated: ___________________________
City of Angels
Rebecca Callen
City Administrator
**END OF SECTION**

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE: February 20, 2024
TO: City Council
FROM: Rebecca Callen, City Administrator
RE: APPROVE RESOLUTION 24-17 ADOPTING THE CITY OF ANGELS SOCIAL MEDIA POLICY RECOMMENDATION:

Approve resolution 24-17 adopting the City of Angels Social Media Policy STRATEGIC PLAN ALIGNMENT:

While not a direct item identified in the strategic plan, this policy ensures the city maintain professionalism and enhances communication.

BACKGROUND:

The City of Angels has increasingly utilized social media platforms to engage with residents, disseminate information, and promote City-sponsored programs and events. Recognizing the potential and impact of social media, there is a need to establish a formal policy to guide its use and management, ensuring alignment with the City's goals and compliance with legal and ethical standards.

DISCUSSION:

The City Social Media Policy provides a comprehensive framework for the City's social media activities.

Key components of the policy include:
- Definitions: Clarification of terms such as "Social Media," "City Social Media Sites," and "Post/Posting." - General Policy: Emphasizes that the City’s official website remains the primary means of internet communication and that the establishment of City social media sites requires approval. - Content Guidelines: Outlines the types of content that may be posted on City social media sites and the standards those posts must meet.
- Content Management: Describes the oversight and monitoring responsibilities to ensure content compliance with the policy.
- Compliance with Laws: Ensures all City social media activities adhere to applicable laws, including the California Public Records Act.
6G

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
The resolution to adopt the City Social Media Policy underscores the City's commitment to responsible social media use that benefits the community, enhances transparency, and fosters engagement.

FINANCIAL IMPACT:

N/A
ATTACHMENTS:

City of Angels Social Media Policy
Resolution 24-17 Social Media Policy
{CW134350.2} 1
Agency Name: City of Angels
Name of Monitoring Department: Administration
Policy/Procedure Title: Social Media Policy
Policy Number: 100.007
DEFINITIONS - “Social media” means content created by individuals using accessible, expandable, and upgradable publishing technologies through and on the internet. Examples of social media platforms include, but are not limited to, Facebook, Twitter, Instagram, YouTube, and LinkedIn.
“City social media sites” means social media pages, profiles, or forum that the City establishes and maintains and over which it has control over all postings, except for advertisements or hyperlinks by the social media site’s owners, vendors, or partners. City social media sites shall supplement, and not replace, the City’s standard methods of communication. “Post” or “posting” means information, articles, pictures, videos, or any other form of communication posted by a City-operated account on a City social media site.

GENERAL POLICY –

1.1. The City’s official website at angelscamp.gov (or any domain owned by the City) will remain the City’s primary means of internet communication.

1.2. No City social media sites shall be established for the City Council, Commissions, Committees, or Boards. The establishment of City social media sites is subject to approval by the City Administrator or their designee. Upon approval, City social media sites shall bear the City's name and/or official logo.

1.3. Content on City social media sites is subject to oversight by the City’s City Administrator.

1.4. City social media sites shall clearly state that the City maintains such sites and that the sites comply with the City’s Social Media Policy.

1.5. City social media sites shall link back to the City’s official website for forms, documents, online services, and other information necessary to conduct business with the City whenever possible.

1.6. City social media sites shall be managed consistent with the Brown Act. Members of the City Council, Commissions, and/or Boards shall not respond to, "like", "share", repost or otherwise participate in any published postings, use the site or any form of electronic communication to respond to, blog or engage in serial meetings, or otherwise discuss, deliberate, or express opinions on any issue within the subject matter jurisdiction of the body.

1.7. The City reserves the right to terminate any City social media site without notice. {CW134350.2} 2

1.8. City social media sites shall comply with usage rules and regulations required by the site provider, including privacy policies.

1.9. The City’s Social Media Policy shall be displayed to users or made available by hyperlink.

1.10. All City social media sites shall adhere to applicable federal, state, and local laws, regulations, and policies.

City social media sites are subject to the California Public Records Act. Any content maintained on a City social media site that is related to City business, including a list of subscribers, posted communications, and communications and comments submitted for posting, may be considered a public record and subject to public disclosure. California law and relevant City records retention schedules apply to social media formats and social media content. Unless otherwise addressed in a specific social media standards document, the City Clerk shall preserve records required to be maintained pursuant to an applicable records retention schedule for the required retention period in a format that preserves the integrity of the original record and is easily accessible.

1.11. Employees representing the City on City social media sites shall conduct themselves at all times as a professional representative of the City and in accordance with all City policies.

1.12. All City social media sites shall utilize authorized City contact information for account set-up, monitoring and access. The use of personal email accounts or phone numbers by any City employee is not allowed for the purpose of setting-up, monitoring, or accessing a City social media site unless necessary to use a certain social media site and approved by the City Administrator or their designee in writing.

1.13. City social media sites may contain content, including, but not limited to, advertisements or hyperlinks over which the City has no control. The City does not endorse any hyperlink or advertisement placed on City social media sites by the social media platform’s owners, vendors, or partners.

1.14. No communications made with the City through any City social media sites shall be deemed to constitute public comment or legal notice to the City or any of its agencies, officers, employees, agents, or representatives where notice to the City is required by any Federal, State, or local law, rule, or regulation. Any such comment or notice shall be submitted to the City as ordinarily prescribed and not through City social media sites.

1.15. The City reserves the right to change, modify, or amend all or part of this policy at any time.

2. Content Guidelines

2.1. Only authorized City employees may post to City social media sites. The content posted by City social media accounts should only pertain to City-sponsored or City-endorsed programs, services, and events. Content includes, but is not limited to, information, photographs, videos, and hyperlinks.

2.2. Content posted to the City’s social media sites must contain hyperlinks directing users {CW134350.2} 3
back to the City's official website for in-depth information, forms, documents or online services necessary to conduct business with the City, whenever possible.

2.3. The City shall have full permission or rights to any content posted by City social media accounts on City social media sites, including photographs and videos.

2.4. Postings shall be made during normal business hours. After-hours or weekend postings shall only be made with approval of the City Administrator or their designee.

2.5. Any employee authorized to post items on any of the City’s social media sites shall review, be familiar with, and comply with the social media site’s use policies and terms and conditions.

2.6. Any employee authorized to post items on any of the City’s social media sites shall not express his or her own personal views or concerns through such postings. Instead, postings on any of the City’s social media sites by an authorized City employee shall only reflect the views of the City.

2.7. Postings must contain information that is freely available to the public and not be confidential as defined by any City policy or state or federal law.

2.8. Postings may NOT contain any personal information except for the names of employees whose job duties include being available for contact by the public.

2.9. Except as expressly provided in this Policy, accessing any City social media site shall comply with all applicable City policies pertaining to communications and the use of the internet by employees, including email content.

3. Content Management

3.1. The City is committed to serving the online community in a civil and unbiased manner.

3.2. All comments or postings on City social media sites will be subject to monitoring by the City Administrator or their designee.

3.3. Neither postings to City social media sites by authorized users nor comments made by the public on City postings shall contain any of the following:
• Comments that are not topically related to the particular posting being commented upon;
• Comments in support of, or opposition to, political campaigns, candidates or ballot measures;
• Profane language or content;
• Content that promotes, fosters, or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, marital status, or status with regard to public assistance, national origin, physical or mental disability or sexual orientation, as well as any other category protected by federal, state, or local laws; • Sexual content or links to sexual content;
{CW134350.2} 4
• Solicitations of commerce;
• Conduct or encouragement of illegal activity;
• Information that may tend to compromise the safety or security of the public or public systems;
• Content that violates a legal ownership interest of any other party; • Defamatory statements; or
• Threats of violence or injury to any person, property, or organization.

3.4. These guidelines shall be displayed to users or made available by hyperlink on all City social media sites. Any content removed based on these guidelines must be retained, including the time, date and identity of the poster, when available.

3.5. Any content by a member of the public sent to, published, or posted on or through City social media sites, including without limitation a post or a response to any City post or comment, is the opinion of the commenter or poster alone, does not imply endorsement of or agreement by the City, and the City disclaims liability for any such content.

3.6. The City reserves the right to restrict or remove any City posting or comment by a member of the public that is deemed by the City to be in violation of this Social Media Policy or any applicable law. Any City employee, volunteer, or official who finds content on City social media sites that is potentially inappropriate or inconsistent with this Policy will notify the City Administrator or their designee, who will consult with the City’s legal counsel for direction on further handling of the potentially inappropriate or inconsistent content to ensure compliance with the Policy. The City disclaims any and all responsibility and liability for any materials that the City deems inappropriate for posting that cannot be removed in an expeditious and otherwise timely manner.

3.7. For all City social media sites, the City shall post the following disclaimer on the respective City social media site page: “The City of Angels reserves the right to restrict or remove any postings or comments that violate the City’s Social Media Policy, which can be found on the City’s website.”

3.8. Any content removed based on this Policy must be retained by the City for a reasonable period of time, and will include the time, date and identity (including username or screenname) of the poster, when available.

3.9. The City may block specific commenters from its social media sites, but only to the extent that the users’ comments are determined by the City to repeatedly be defamatory, sexually obscene, or for purposes of posting spam or soliciting commerce. In no event shall a user be blocked for disagreeing with a City posting or policy or for providing a contrary opinion or point of view. Any City employee, volunteer, or official who finds content on City social media sites that they believe should result in the blocking of a user under this Policy will notify the City Administrator or their designee, who will consult with the City’s legal counsel for direction on further handling of the comments. Authorized users on City social media sites will not block commenters without authorization from the City Administrator.

CITY OF ANGELS

CITY COUNCIL
RESOLUTION No. 24-17

A RESOLUTION OF THE CITY OF ANGELS CITY COUNCIL ADOPTING THE CITY OF ANGELS SOCIAL

MEDIA POLICY
WHEREAS,; the City of Angels recognizes the importance of social media as a tool for communication and engagement with the community, and
WHEREAS,; the use of social media platforms offers the City an opportunity to share information about City-sponsored or City-endorsed programs, services, and events with a broader audience, and WHEREAS,; it is essential for the City to establish guidelines to ensure that its use of social media is effective, appropriate, respectful, and compliant with all applicable laws and regulations, and WHEREAS,; the City acknowledges the need to formalize the use and management of social media through a comprehensive policy that defines key terms, outlines general policies, and sets content guidelines
NOW, THEREFORE, BE IT RESOLVED, by the City of Angels City Council as follows:

1. Adoption of Policy: The City Social Media Policy, as presented in the accompanying staff report, is hereby adopted. This policy shall guide the establishment, use, and management of social media sites by the City.

2. Definitions: The terms "Social Media," "City Social Media Sites," and "Post/Posting" shall have the meanings ascribed to them in the City Social Media Policy.

3. General Policy: The City’s official website shall remain the primary means of internet communication.

The establishment of any City social media site is subject to the approval of the City Administrator or their designee and must comply with the guidelines outlined in the City Social Media Policy.

4. Content Guidelines: All content posted on City social media sites must be relevant to City-sponsored or City-endorsed programs, services, and events and adhere to the content guidelines set forth in the City Social Media Policy.

5. Content Management: The City Administrator or their designee shall oversee the management of City social media sites to ensure compliance with the City Social Media Policy, including the monitoring of content and comments.

6. Compliance with Laws: All City social media sites and postings shall comply with applicable federal, state, and local laws, including the California Public Records Act.

7. Amendments: The City reserves the right to change, modify, or amend the City Social Media Policy at any time to adapt to evolving technology, legal requirements, and community needs.

8. Effective Date: This resolution and the City Social Media Policy adopted herein shall take effect immediately upon adoption.

BE IT FURTHER RESOLVED that the City Clerk is hereby directed to take all steps necessary for the implementation of this resolution and the City of Angels Social Media Policy.

PASSED AND ADOPTED this 20th day of February 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Jennifer Herndon Mayor
_______________________
Rose Beristianos, City Clerk

HOME OF THE JUMPING FROG

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
DATE:

TO:

FROM:

RE:

February 20, 2024
City Council
Rebecca Callen, City Administrator
APPROVE RESOLUTION 24-18 ADOPTING TEH CITY OF ANGELS TRAVEL AND

REIMBURSEMENT POLICY
RECOMMENDATION:

Recommends the City Council approve the City of Angels Travel and Reimbursement Policy, designed to regulate and standardize travel-related expenses for City personnel, Council members, and Commissioners. The proposed policy ensures compliance with relevant government codes and promotes fiscal responsibility and transparency in the management of public funds.

STRATEGIC PLAN ALIGNMENT:

This was part of the 2018 Strategic Plan fiscal policy recommendations.

BACKGROUND:

The need for a comprehensive Travel and Reimbursement Policy has been identified to address inconsistent travel expense management and to align with best practices and regulatory requirements.

The policy encompasses guidelines for travel authorization, expense reimbursement, and reporting standards, ensuring all travel-related activities are conducted efficiently and within budgetary constraints.

DISCUSSION:

The adoption of this policy will standardize travel procedures across the City, ensuring all personnel are treated equitably and that City funds are used judiciously. The policy has been designed to be comprehensive yet flexible enough to accommodate the diverse needs of City travelers while maintaining strict oversight and control over expenses.

The Travel and Reimbursement Policy establishes:

Eligibility Criteria: Defines who is eligible for travel expense reimbursements and under what conditions.

Approval Process: Outlines the process for obtaining approval for travel, including the requirement for a Travel Authorization Form.
6H

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 Home of the Jumping Frog - Angelscamp.gov
Travel Arrangements: Details how travel bookings should be made, emphasizing cost-effectiveness and efficiency.

Expense Reimbursement: Specifies the types of expenses eligible for reimbursement, including transportation, lodging, and per diem allowances.

Compliance and Oversight: Introduces mechanisms for auditing and compliance to ensure adherence to the policy.

FINANCIAL IMPACT:

The implementation of this policy is expected to result in more efficient use of City resources, potential cost savings through the enforcement of budget-conscious travel decisions, and reduced administrative overhead in managing travel expenses.

ATTACHMENTS:

City of Angels Travel and Reimbursement Policy Document Resolution 24-18
{CW134383.2}
Agency Name: City of Angels
Name of Monitoring Department: Finance
Policy/Procedure Title: Travel and Reimbursement Policy Policy Number: 300.014
PURPOSE – This Travel and Reimbursement Policy (the “Policy”) is established to govern travel-related expenses for personnel, City Council members, and Commissioners of the City of Angels. The purpose of this Policy is to ensure responsible and transparent handling of public funds while facilitating necessary travel for official city business. This Policy establishes travel authorization, expense, reimbursement, and reporting standards consistent with the provisions of this Policy and in compliance with California Government Code Sections 53232.2 and 53232.3.

DATE – TBD
APPROVING AUTHORITY – City Council
REVISION – N/A

PROCEDURE
I. General Guidelines
a. Eligibility
i. Personnel: All employees traveling on approved official City business are eligible for reimbursement.
ii. City Council Members and Commissioners: Elected officials and appointed Commissioners are eligible for reimbursement when traveling on official City business.
iii. Eligible expenses can be advanced or reimbursed.
iv. There is an approved budget for the requested expenditure. b. Approval Process
i. General requirements: Where travel proposes overnight lodging, employees, City Council Members, and Commissioners must complete and sign the Travel Authorization Form. The Travel Authorization Form must be submitted to the designated person for review (ex: department head, City Administrator, Mayor, etc.) for approval at least forty-five (45) days before the proposed trip. Upon approval, the signed Travel Authorization Form shall be submitted as an attachment to the individual’s Expense Report. The City Administrator or designee may, at his/her discretion, accept Travel Authorization Forms submitted inside the forty-five (45) day window.
ii. Personnel: Travel requests for employees must be approved by the respective department head or supervisor.
iii. City Council Members and Commissioners: Travel requests for City Council members and Commissioners must be approved by the Mayor or relevant committee chair.
{CW134383.2}
II. Travel Arrangements
a. Booking
i. Personnel: Travel arrangements for employees should be made through the City's designated travel agency (or department) or an approved online booking tool. ii. City Council Members and Commissioners: Elected officials and Commissioners may make their own travel arrangements, or City staff can assist in booking through the designated travel agency.
iii. Bookings should be made in advance as far as possible to take advantage of economical rates.
b. Transportation
i. It is encouraged to use cost-effective and efficient transportation options, such as economy class flights or ground transportation, and consideration of the nature and urgency of the official business.

III. Advances
a. Eligibility
i. Advances are discouraged due to the administrative burden or reconciliation regarding daily reimbursement rates and potential for cancelations. ii. Advanced payments require the recipient to sign in advance an agreement that the request complies with this policy and must submit an expense report with all receipts within five (5) days of returning from travel.

1. Any outstanding advances more than fifteen (15) days will be deducted from the employee’s next paycheck, as agreed to in the advance agreement.

IV. Mileage Reimbursement
a. Eligibility
i. All personnel are encouraged to use City vehicles for business travel whenever possible.
ii. Personnel: Employees using personal vehicles for official City business are eligible for mileage reimbursement.
iii. City Council Members and Commissioners: Elected officials and Commissioners using personal vehicles for official City business are eligible for mileage reimbursement.
b. Reimbursement Rates
i. The standard mileage reimbursement rate will be determined by the Internal Revenue Service (IRS) standard mileage rate, which will be periodically reviewed and updated by the City's Finance Department.
ii. If the IRS rate is not applicable, the City may establish its own mileage reimbursement rate, subject to approval by resolution of the City Council. c. Submission of Mileage
i. Personnel: Employees must accurately record and submit mileage information on the approved expense report, including the purpose of the trip and the starting and ending odometer readings.
ii. City Council Members and Commissioners: Elected officials and Commissioners must accurately record and submit mileage information on the approved expense report, including the purpose of the trip and the starting and ending odometer readings.
d. Documentation
i. Personnel, City Council, and Commissioners: should retain fuel receipts and {CW134383.2}
other relevant documentation to support the mileage claimed. e. Limits and Exceptions
i. Personnel: In exceptional cases where the use of a personal vehicle is deemed necessary and more cost-effective than other transportation options, employees may seek approval from their department head or supervisor. ii. City Council Members and Commissioners: Elected officials and Commissioners may seek approval for the use of a personal vehicle when it is deemed necessary and more cost-effective than other transportation options, subject to availability. f. Non-Reimbursable Mileage
i. Mileage incurred for personal activities or outside the scope of official City business is not eligible for reimbursement.
ii. Meeting with constituents is not considered an eligible expense for City Council Members.
g. Tax Implications
i. Employees, City Council members, and Commissioners are responsible for understanding and addressing any tax implications associated with mileage reimbursement in consultation with their tax advisor.
ii. This Mileage Reimbursement section is an integral part of the overall Policy and is subject to the same guidelines, compliance, and oversight as outlined in the Policy.

V. Accommodations
a. Lodging
i. Actual lodging costs will be reimbursed or paid for when travel on official City business reasonably requires an overnight stay. When an additional charge is imposed for City business related internet/broadband access, the charge may be reimbursed as part of the room rate.
ii. If the lodging is in connection with a conference or other organized educational activity, lodging costs shall not exceed the maximum group rate published by the conference or activity sponsor, provided that lodging at the group rate is at the time of booking. If the group rate is not available, then travelers shall use comparable lodging that is consistent with the per diem rates for lodging as established in IRS Publication 1542, as amended, or any successor publication. iii. Seek standard occupancy rooms.
iv. Request government rates and request a Transient Occupancy Rate waiver.

VI. Per Diem Allowance
a. Eligibility
i. If traveling on official City business for a full day (more than four hours away from the official headquarters) are eligible for a per diem allowance for meals. b. Per Diem Rates
i. The per diem rates for meals will be established based on reasonable and customary costs associated with the location of travel. The Finance Department will periodically review and update these rates as needed. ii. Per diem rates will be specified for breakfast, lunch, and dinner separately. iii. Current rates are: $13 (Breakfast), $15 (Lunch), $26 (Dinner). c. Meal Periods
i. Breakfast: The per diem allowance for breakfast will be provided when travel extends through the employee's or official's normal breakfast hours. ii. Lunch: The per diem allowance for lunch will be provided when travel extends {CW134383.2}
through the employee's or official's normal lunch hours. iii. Dinner: The per diem allowance for dinner will be provided when travel extends through the employee's or official's normal dinner hours. d. Receipts
i. Receipts for individual meal expenses when claiming the per diem allowance are not required. However, the total per diem claimed for meals should not exceed the established rates.
e. Partial Day Travel
i. For partial day travel, the per diem allowance for meals will be prorated based on the number of meals eligible for reimbursement.
f. Special Dietary Needs
i. Individuals with special dietary needs due to medical or religious reasons may request reasonable accommodations, and the City will make efforts to accommodate such requests.

VII. Non-Reimbursable Expenses
a. Alcoholic beverages and personal expenses, such as room service charges or entertainment expenses, are not eligible for reimbursement. b. Travel related traffic violations, parking fines, fines, and tips are not eligible for reimbursement.
c. Travel upgrades are not eligible for reimbursement.
d. Travel insurance or flight/hotel memberships are not eligible for reimbursement. e. Spousal, partner, or dependent costs for travel is not eligible. i. The costs of a shared room need not be split for purposes of this policy, so long as an upgraded room was not made.

VIII. Reimbursement Process
a. Submission of Expenses
i. Submit a detailed expense report with receipts within thirty (30) days of completing the trip.
b. Approval of Expenses
i. Personnel: Expense reports for employees will be reviewed and approved by the respective department head or supervisor.
ii. City Council Members and Commissioners: Expense reports for City Council members and Commissioners will be reviewed and approved consistent with the Council-approved travel budget.
c. Reimbursement Timeline
i. Reimbursement for approved expenses will be processed within fifteen (15) business days of the submission of a complete and accurate expense report.

IX. Compliance and Oversight
a. Auditing
i. The City may conduct periodic audits of travel expenses to ensure compliance with this policy.

X. Non-Compliance
a. Failure to adhere to this policy may result in denial of reimbursement and appropriate disciplinary action.

XI. Documentation and Record Keeping
a. All travel-related documents, including receipts, approvals, and expense reports, should be retained for a minimum of three (3) years for auditing purposes. {CW134383.2}
b. The submission of all reimbursements or advances will use the City provided expense report or advance agreement specifying dates of travel, purpose, and type of expense. c. For groups of employees traveling, the reimbursement can include all. Each employee, Council Member, or Commission must be listed on the expense form.

XII. Policy Review
a. This Policy will be reviewed annually and updated as needed to ensure alignment with City goals and best practices.
b. By adhering to this Policy, the City of Angels aims to maintain fiscal responsibility and uphold the highest standards of accountability in the use of public funds.

CITY OF ANGELS

CITY COUNCIL
RESOLUTION No. 24-18

A RESOLUTION OF THE CITY OF ANGELS CITY COUNCIL TO ADOPTING THE CITY OF ANGELS

TRAVEL AND REIMBURSEMENT POLICY
WHEREAS,; the City of Angels recognizes the necessity for City personnel, including employees, City Council members, and Commissioners, to travel for official City business, and WHEREAS,; there exists a need to establish a standardized policy for managing travel-related expenses to ensure fiscal responsibility and transparency in the use of public funds, and WHEREAS,; the proposed City of Angels Travel and Reimbursement Policy (hereafter referred to as "the Policy") has been developed to provide clear and comprehensive guidelines for travel authorization, expense reimbursement, and reporting requirements, and
WHEREAS,; the Policy is designed to comply with all applicable laws and regulations, including California Government Code Sections 53232.2 and 53232.3, ensuring prudent and accountable management of public resources;
WHEREAS, the Policy promotes the efficient and effective use of City resources, encouraging cost-saving measures and the use of budget-conscious travel options; and WHEREAS, the adoption of the Policy will facilitate the conduct of official City business by providing consistent and fair procedures for travel and reimbursement for all City personnel; NOW, THEREFORE, BE IT RESOLVED, by the City of Angels City Council as follows:

1. Adoption of Policy: The City of Angels Travel and Reimbursement Policy, as presented in the attached document, is hereby adopted and shall take effect immediately.

2. Scope: The Policy shall apply to all City personnel, including employees, City Council members, and Commissioners, traveling on official City business.

3. Compliance: All City personnel are required to comply with the provisions of the Policy, and failure to do so may result in denial of reimbursement and appropriate disciplinary action.

4. Implementation: The City Administrator is directed to implement the Policy, including the dissemination of the Policy to all affected parties, the establishment of procedures for its application, and the oversight of its compliance.

5. Review and Amendment: The Policy shall be subject to annual review and may be amended from time to time by resolution of the City Council to ensure its continued effectiveness and compliance with applicable laws and regulations.

6. Fiscal Impact: The adoption and implementation of the Policy are expected to result in more efficient and cost-effective travel by City personnel, contributing to the responsible management of City resources.

PASSED AND ADOPTED this 20th day of February 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Jennifer Herndon Mayor
_______________________
Rose Beristianos, City Clerk

HOME OF THE JUMPING FROG

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 {CW135933.1}Home of the Jumping Frog - Angelscamp.gov
DATE:

TO:

FROM:

RE:

February 20, 2024
City Council
City Attorney
Provide Direction to Staff regarding the Use of Remote Meeting Attendance Platforms such as Zoom at City Council Meetings.

RECOMMENDATION:

Provide direction to staff regarding the use of Zoom or other similar remote meeting attendance platform during City Council meetings. To ensure that City Council meetings are not unduly interrupted.

BACKGROUND:

With the continued use of remote meeting attendance platforms, such as Zoom, there has been an increase in instances of members of the public anonymously interrupting city council and other public meetings. Currently, the City of Angels (“City”) allows public participation in City Council meetings via Zoom at all City Council meetings, whether a City Council member is attending the City Council meeting remotely or not.

DISCUSSION:

The Brown Act is California’s statutory “open meetings” requirement, focused on providing transparency at the local government level. The Brown Act requires, among other obligations, that “legislative bodies,” a category that encompasses city councils, include in “[e]very agenda for regular meetings…an opportunity for members of the public to directly address the legislative body on any item of interest to the public, before or during the legislative body’s consideration of the item, that is within the subject matter jurisdiction of the legislative body,” as well as an opportunity to comment during special meetings.

The Brown Act also requires that all regular and special meetings be held in the physical presence of the public, with limited exceptions. During the height of the Covid-19 pandemic, AB 361 allowed for meetings to be held entirely virtually. Under the provisions of AB 361, virtual meetings were required to permit live public comment via the internet. AB 361 became inactive in February of 2023 when the State of Emergency associated with the Covid-19 pandemic expired. Since the expiration of AB 361, City Council members have only been allowed to participate in meetings virtually under certain circumstances. Under the revised Brown Act requirements upon the expiration of AB 361, when a member of the City Council teleconferences into a meeting, the opportunity for public comment must also be available virtually.

At a meeting that all City Council members participate in-person, there is no requirement that members of the public be allowed to comment virtually. The Brown Act requires that the public be permitted to 6I

CITY HALL
CITY OF ANGELS PO Box 667, 200 Monte Verda St. Suite B, Angels Camp, CA 95222 P: (209) 736-2181 {CW135933.1}Home of the Jumping Frog - Angelscamp.gov
directly address the City Council, and notes that the “legislative body…may adopt reasonable regulations” for streamlining public comment.

Currently, the City permits public comment in a variety of ways including live comment via Zoom. Because public comment provided via Zoom was not an option for public comment at City Council meetings prior to the Covid-19 pandemic, it would be reasonable regulation to prohibit the public from commenting via Zoom, while allowing participation by City staff and consultants to participate remotely. Limiting public comment via Zoom helps to ensure that City Council meetings are not disrupted in a manner that prevents the City from conducting its business. Remote participation by City staff and consultants allows the City to have staff participation at City Council meetings where staff may be unable to remain at City offices on evenings when City Council meetings occur, and saves the City money where consultants would otherwise travel to City Council meetings and charge the City for travel. The requirements for virtual public comment are only triggered if a City Council member participates remotely, and do not apply to City staff or consultants.

The City Council may also consider directing that during times that Zoom or some other remote meeting attendance platform is used, the public would be able to view the meeting via Zoom, but would be unable to provide comment. This would allow the public to attend and observe City Council meetings in a remote environment, but would address concerns about disruption of City Council meetings via Zoom.

FINANCIAL IMPACT:

None.

ATTACHMENTS:

None.

Angels Camp City CouncilFebruary 20, 2024

Angels Camp City Council
February 20, 2024