Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.
Badawi & Associates, CPAs
Berkeley, California
December 29, 2021
228
INDEPENDENT AUDITORS’ REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM
AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY THE UNIFORM GUIDANCE To the Honorable Mayor and Members of the City Council
of the City of Antioch
Antioch, California
Report on Compliance for Each Major Federal Program
We have audited the City of Antioch, California (City)’s compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on each of the City’s major federal programs for the year ended June 30, 2021. The City’s major federal programs are identified in the summary of auditor’ s results section of the accompanying schedule of findings and questioned costs.
Management’s Responsibility
Management is responsible for compliance with federal statutes, regulations, and the terms and conditions of its federal awards applicable to its federal programs.
Auditor’s Responsibility
Our responsibility is to express an opinion on compli ance for each of the City’s major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards , issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Pr inciples, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a dire ct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances.
We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of the City’s compliance.
Opinion on Each Major Federal Program
In our opinion, the City, complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2021.
229
To the Honorable Mayor and Members of the City Council
of the City of Antioch
Antioch, California
Report on Internal Control Over Compliance
Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City’s in ternal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circum stances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned f u n c t i o n s , t o p r e v e n t , o r d e t e c t a n d c o r r e c t , n o n c o m p l i a n c e w i t h a t y p e o f c o m p l i a n c e r e q u i r e m e n t o f a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over co mpliance, such that there is a reasonable possibility that material noncompliance with a type of compli ance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to id entify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that w e c o n s i d e r t o b e m a t e r i a l w e a k n e s s e s . H o w e v e r , material weaknesses may exist that have not been identified.
The purpose of this report on internal control over co mpliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose.
Badawi & Associates, CPAs
Berkeley, California
December 29, 2021
230
City of Antioch
Schedule of Expenditures of Federal Awards
For the year ended June 30, 2021
Program Name
CFDA
Number
Grantor/Pass-
Through Entity
Grant Number
Program
Expenditures
Subrecipient
Payments
Federal Awards
U.S. Department of Housing and Urban Development:
Direct Programs
CDBG-Entitlement Grants Cluster
CDBG Entitlement Grant/ Entitlement Grants 14.218 B-19-MC06-0045 87,176 $ - $ CDBG Entitlement Grant/ Entitlement Grants 14.218 B-20-MC06-0045 425,111 243,039 COVID-19 CDBG Entitlement Grant/ Entitlement Grants 14.218 B-20-MW06-0045 143,993 128,004 Subtotal Community Development Block Grant Cluster 656,280 371,043 Total U.S. Department of Housing and Urban Development 656,280 371,043 U.S. Department of Justice:
Direct Programs
COVID-19 Coronavirus Emergency Supplemental
Funding Program 16.034 2020-VD-BX-1315 52,367 - Equitable Sharing Program 16.922 68,776 -
121,143 -
Passed through the Contra Costa County, Office of Sheriff Edward Byrne Justice Assistance Grant Program 16.738 2017-DJ-BX-0936 4,326 - Edward Byrne Justice Assistance Grant Program 16.738 2018-DJ-BX-0119 33,061 - Edward Byrne Justice Assistance Grant Program 16.738 2019-DJ-BX-0692 39,192 - 76,579 -
Total U.S. Department of Justice 197,722 -
U.S. Department of Transportation:
Passed through the State of California Department of Transportation Highway Planning and Construction Cluster
Highway Planning and Construction 20.205 STPL-5038(026) 1,357,004 - Subtotal Highway Planning and Construction Cluster 1,357,004 - Passed through the State of California Office of Traffic Safety Hi
ghway Safety Cluster
State and Community Highway Safety 20.600 PT21007 22,063 - National Priority Safety Programs 20.616 TR21003 24,800 - Subtotal Highway Safety Cluster 46,863 -
Minimum Penalties for Repeat Offenders for Driving
While Intoxicated 20.608 PT21007 10,494 -
Total U.S. Department of Transportation 1,414,361 - U.S. Department of the Treasury:
COVID-19 Coronavirus Relief Fund 21.019 n/ a 1,390,160
Total U.S. Department of the Treasury 1,390,160 - Total Federal Expenditures 3,658,523$ 371,043 $
Subtotal Direct Programs
Subtotal Edward Byrne Justice Assistance Grant Program
231
City of Antioch
Notes to the Schedule of Expenditures of Federal Awards For the year ended June 30, 2021
A. Basis of Accounting
Funds received under the various grant programs have been recorded within the general fund, special revenue funds and enterprise funds of the City. The City utilizes the modified accrual method of accounting for the general fund and special revenue funds and full accrual basis of accounting for the e n t e r p r i s e f u n d s . T h e a c c o m p a n y i n g S c h e d u l e o f E x p e n d i t u r e s o f F e d e r a l A w a r d s ( S c h e d u l e ) i s presented in accordance with the requirements of U.S. code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the Schedule may differ from amounts presented in, or used in, the preparation of City’s basic financial statements.
B. Indirect Costs
The City did not elect to use the 10% de minimis indirect cost rate. 232
City of Antioch
Schedule of Findings and Questioned Costs
For the year ended June 30, 2021
SECTION I – SUMMARY OF AUDITORS’ RESULTS
Financial Statements
Types of auditors’ report issued: Unmodified
Internal control over financial reporting:
x M a t e r i a l w e a k n e s s i d e n t i f i e d ? N o x Significant deficiency identified? None noted
Any noncompliance material to the financial statements noted? No Federal Awards
Internal control over major programs:
x M a t e r i a l w e a k n e s s i d e n t i f i e d ? N o x Significant deficiencies identified? None noted
Type of auditor’s report issued on compliance for major programs Unmodified Any audit findings disclosed that are required to be reported in accordance with Section 200.516 (a) of the Uniform Guidance? No Identification of major programs:
Dollar threshold used to distinguish between type A and type B program $750,000 Auditee qualified as low-risk auditee under
Section 200.520? Yes 233
City of Antioch
Schedule of Findings and Questioned Costs
For the year ended June 30, 2021
SECTION II – CURRENT YEAR FINDINGS
A. Current Year Findings- Financial Statement Audit
No current year financial statement audit finding.
B. Current Year Findings and Questioned Costs- Major Federal Award Program Audit No current year federal award program finding.
SECTION III – PRIOR YEAR FINDINGS
A. Prior Year Findings- Financial Statement Audit
No prior year financial statement audit finding.
B. Prior Year Findings and Questioned Costs- Major Federal Award Program Audit No prior year federal award program finding.
234
O
Agenda Item #
STAFF REPORT TO THE ANTIOCH PUBLIC FINANCING AUTHORITY
DATE: Regular Meeting of March 8, 2022
TO: Honorable Members of the Antioch Public Finance Authority
SUBMITTED BY: Dawn Merchant, Finance Director
SUBJECT: Antioch Public Financing Authority – Basic Financial Statements and Independent Auditor’s Report for the Year Ended June 30, 2021
RECOMMENDED ACTION
It is recommended that the Board of the Antioch Public Financing Authority receive and file the attached Antioch Public Financing Authority – Basic Financial Statements and Independent Auditor’s Report for the Year Ended June 30, 2021.
FISCAL IMPACT
There is no fiscal impact associated with this action.
DISCUSSION
The Antioch Public Financing Authority (APFA) is a joint exercise of powers entity organized by the City of Antioch (City) and the former Antioch Development Agency (Agency) under the laws of the State of California. The Authority was organized to provide financial assistance to the City and the Agency by financing real and personal property and improvements for the benefit of the residents of the City and surrounding areas.
As required by State law, the Antioch Public Financing Authority must publish a complete set of financial statements at the close of each fiscal year audited by a firm of licensed certified public accountants. This year's annual financial report was audited by Badawi & Associates, Certified Public Accountants.
As stated in the Independent Auditor's Report, the basic financial statements present fairly, in all material respects, the respective financial position of the Authority, as of June 30, 2021, and the respective changes in financial position, and, where applicable, cash flows thereof in accordance with accounting principles generally accepted in the United States of America.
ATTACHMENT
A. Antioch Public Financing Authority – Basic Financial Statements and Independent Auditor’s Report for the Year Ended June 30, 2021
RESOLUTION NO. 2020/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
APPOINTING ROBERT MARTIN, WARREN LUTZ AND CHRISTIAN HILLS TO THE
PLANNING COMMISSION
WHEREAS, there are currently three vacancies on the Planning Commission; and WHEREAS, the City Clerk made announcement of the vacancies and solicited applications for the vacancies;
WHEREAS, Mayor Lamar Thorpe considered applications received and interviewed each of the interested applicants;
WHEREAS, Antioch Municipal Code Section 2 -5.201 requires that the Mayor nominate candidates for membership on all boards and commissions and requires that the City Council approve, by a majority vote, the appointment of said nominees; and, WHEREAS, Mayor Lamar Thorpe has nominated Robert Martin, Warren Lutz, and Christian Hills to the Planning Commission , serving four -year terms that will expire in October 2025.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Antioch hereby approves the Mayor’s nomination s of Robert Martin, Warren Lutz, and Christian Hills to serve on the Planning Commission for four-year terms ending in October 2025. * * * * * * * *
I HEREBY CERTIFY the foregoing resolution was duly adopted by the City Council of the City of Antioch, County of Contra Costa, State of California, at a regular meeting of said City Council held on the 8th day of March 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN: ________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
ATTACHMENT A
A1
7 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of March 8, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Thomas Lloyd Smith, City Attorney TLS
SUBJECT: Formation of a Public Safety and Community Resources Ad Hoc Committee
RECOMMENDED ACTION
It is recommended that the City Council take the following actions:
1) Determine if the City Council wishes to form a Public Safety and Community Resources Ad Hoc Committee for the purposes described in the resolution (“Attachment A”);
2) Confirm the appointment of two (2) members for the Public Safety and Community Resources Ad Hoc Committee;
3) Confirm the duration of t he Public Safety and Community Resources Ad Hoc Committee; and
4) Adopt the resolution (“Attachment A”) form ing the Public Safety and Community Resources Ad Hoc Committee.
FISCAL IMPACT
The recommended action has no direct fiscal impact on City finances.
DISCUSSION
The City Council has provided direction to staff to form a new Public Safety and Community Resources Department (the “Department”), which will bring several public safety and community resources functions of the City together under the leadership of a Public Safety and Community Resources Director in an effort to enhance the delivery of public safety and community services to the residents of the City of Antioch.
The Public Safety and Community Resources Department will offer services including the following: youth services, unhoused resident services; community crisis intervention response; violence intervention and prevention; environmental resources, code Antioch City Council Report
March 8, 2022 Agenda Item #7 2
enforcement, animal services, and Community Development Block Grant ( “CDBG”) programs.
The Public Safety and Community Resource Ad Hoc Committee will work with the City Manager and the City Attorney to draft the ordinance for the Public Safety and Community Resources Department, which will include but shall not be limited to the Department’s divisions, functions, operations, officers and employees, duties and responsibilities.
The Ad Hoc Committee will also work with the City Manager and the City Attorney to ensure that the proposed ordinance for the Public Safety and Community Resources Department makes any necessary amendments to the municipal code to align the Department with all other city departments and to accommodate the Department’s proposed divisions, functions, operations, officers and employees, duties , and responsibilities.
The City Council may also wish to consider a range of other activities for the Public Safety and Community Resources Ad Hoc Committee including working with staff on the vision, mission, and strategic plan for the Department. The ad hoc would also play an important role in advising on departmental budget requests and vetting ideas prior to presenting them to the City Council.
ATTACHMENT
A. Resolution
ATTACHMENT A
RESOLUTION NO. 2022/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH TO FORM THE
PUBLIC SAFETY AND COMMUNITY RESOURCES AD HOC COMMITTEE
FOR A PERIOD OF ___ MONTHS
WHEREAS, on February 22, 202 2 the City Council directed the City Attorney to draft a resolution establishing a Public Safety and Community Resources Ad Hoc Committee (the “Ad Hoc Committee”);
WHEREAS, the Ad Hoc Committee shall work with the City Manager and the City Attorney to draft a proposed ordinance for the Public Safety and Community Resources Department (the “Department”) , which may include but shall not be limited to the Department’s divisions, functions, operations, off icers and employees, duties , and responsibilities;
WHEREAS, the Ad Hoc Committee shall work with the City Manager and the City Attorney to ensure that the proposed ordinance for the Public Safety and Community Resources Department makes any necessary amendments to the municipal code to align the Department with all other city departments and to accommodate the Department’s proposed divisions, functions, operations, officers and employees, duties , and responsibilities;
WHEREAS, the Ad Hoc Committee may work with staff on the vision, mission, and strategic plan for the Public Safety and Community Resources Department;
WHEREAS, the Ad Hoc Committee may advise on departmental budget requests and provide feedback on staff ideas prior to staff presenting them to the City Council;
WHEREAS, the City Council plans to have the Ad Hoc Committee report back to the City Council prior to and upon its planned termination in ___ months to determine if the Ad Hoc Committee should become a standing committee on a specific subject matter on a continual basis , continue as an ad hoc committee for a limited period of time to address a specific need or purpose, or be terminated; and
WHEREAS, the City Council seeks to confirm the appointment of committee members to the Public Safety and Community Resources Ad Hoc Committee.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Antioch that _________________ and _________________ are appointed to the Public Safety and Community Resources Ad Hoc Committee, which shall report back to the City Council prior to and upon the ad hoc committee’s planned termination in ___ months.
* * * * * * * * * * *
ATTACHMENT A
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 8th day of March 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
8 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of March 8, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Nickie Mastay, Administrative Services Director SUBJECT: Resolution Approving the Class Specification Updates for the Management Bargaining Unit with no Salary Changes
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution approving class specification updates for the Management Bargaining Unit.
FISCAL IMPACT
Approving the updates to the class specifications has no financial impact.
DISCUSSION
The updates are for the Economic Development Program Manager and the Finance Services Supervisor class specifications.
Economic Development Program Manager
The primary updates to the Economic Development Program Manager class specification are in the Summary Description and in the Representative Duties sections. In the Summary Description section , the pri mary update is reporting authority to executive management (instead of the City Manager). In the Representative Duties section , the primary update is a concentration on developing, implementing and administering economic development programs and activities.
Finance Services Supervisor
The primary updates to the Finance Services Supervisor class specification are in the Education/Training section. The primary update in this section is two years of college level course work or training in accounting, finance or a related field.
The updates on both class specifications will aid in recruitment by attracting the targeted candidates for each classification.
t0
Antioch City Council Report
March 8, 2022 Agenda Item #8 2
Detailed updates to the class specifications are referenced in the attached resolution and exhibits.
ATTACHMENTS
A. Resolution
Exhibit 1 to Resolution – Economic Development Program Manager Class Specification
Exhibit 2 to Resolution – Finance Services Supervisor Class Specification
ATTACHMENT A
RESOLUTION NO. 2022/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
APPROVING CLASS SPECIFICATION UPDATES FOR THE MANAGEMENT
BARGAINING UNIT WITHOUT ANY SALARY CHANGES
WHEREAS, the City has an interest in the effective and efficient management of the classification plan;
WHEREAS, the City Council has considered updated Class Specifications on a case-by-case basis as needed for recruitments;
WHEREAS, the Management Bargaining Unit has reviewed and approved the changes to the Class Specifications; and
WHEREAS, Department Management have reviewed and updated the descriptions to reflect current organizational structure and operational needs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Antioch as follows:
Section 1. The Class Specification updates for the Management Bargaining Unit, are hereby approved as, attached hereto in “Exhibit 1” Economic Development Program Manager and “Exhibit 2” Finance Services Supervisor; and
Section 2. The current salary ranges are hereby maintained.
* * * * * * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 8th day of March 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
CITY OF ANTIOCH
ECONOMIC DEVELOPMENT PROGRAM MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under executivesenior management direction, plans, organizes, and manages elements of the City’s economic development efforts , including developing and implementing programs and projects designed to expand the local economy by promoting business growth, retention , and attraction;, promotes community vitality and expedites quality development/ and redevelopment in the City.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of t he listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Participate in all economic development efforts and activities.
2. Participate in the dev elopment and implementation of economic development goals, objectives, and priorities; recommend and administer relevant policies and procedures.
3. Within City policy, monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend resource allocations accordingly.
4. Make presentations to the City Council, community and business groups.
5. Participate in the d Development, implement and administerration of economic development programs and activities ; recommend budgetary adjustments as appropriate , and prepare cost estimates onfor special projects.
6. FunctionAct as liaison to the Economic Development Commission, th e Chamber of Commerce and other community and regional groups as directed by the Economic Development Director City Manager.
7. Coordinate the efforts of City departments and other groups relative to the City's economic development activities.
8. Coordinate information activities on City pro grams and oversee a centralized public information program including but not limit ed to news releases, newsletters and other publications on various City programs.
9. Develop and implement plans for improved communications with the public.
10.8. Participate in the negotiation of development agreements related to economic development activities.
11.9. Assist and wWork with key senior staff to develop a municipal marketing plans.
12.10. Coordinate consultants and City staff in securing funding for economic development projects and activities.
Style Definition: Agency Namer
Formatted: Indent: Left: 0.25", No bullets or
numbering
EXHIBIT 1
CITY OF ANTIOCH
ECONOMIC DEVELOPMENT PROGRAM MANAGER (CONTINUED)
11. Prepare and present staff reports and other necessary correspondence.
13.12. Create and manage Requests for Proposal s (RFPs) and Reques ts for Qu alifications (RFQs) activities which will include purchase order and invoice tracking in the City’s financial system.
14.13. Represent the City, as directed, to elected officials, and outside agencies and industry interests; coordinate assigned activitie s with City departments , and outside age ncies and organizations.
15. Oversee the Cit y’s property assets, and as sist in negotiation, implementation and monitoring of lease agreements and the sale of real property assets.
16.14. Participate on a variety of boards, comm issions, and committees.; serve as primary staff to the Economic Development Commission.
17.15. Attend and participate in professional group meetings; maintain awareness of new trends and developments in the field s of economic development ; recommend actions to incorporate new developmentsstrategies as appropriate.
18.16. Respond to and resolve citizen inquiri es and complaints related to areas of responsibility.
19.17. Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
▪ Commercial broker industry, strategic planning and planning practices. ▪ Operations, services, and activities of a comprehensiv e economic development program.
▪ Principles and practices of economic development, and long range long-range planning.
▪ Principles and practices of program development and administration. ▪ Methods and techniques of public affairs and public relations. ▪ Principles and practices of municipal budget preparation and administration. ▪ Statistical and financial research methodology.
▪ Practices and techniques for the development and implementation of e conomic development, marketing and communication techniques.
▪ Practices of private sector developers, lenders and financial institutions as they relate to economic development projects and activities. ▪ Pertinent federal, state, and local laws, codes, and regulations.
Ability to:
▪ Understand and participate in a comprehensive economic development program. ▪ Recommend and administer departmental goals, objectives, and procedures. ▪ Analyze and assess programs, policies, and operational needs and make appropriate recommendations for adjustments.
▪ Identify and respond to community and organizational issues, concerns, and needs.
Formatted: Indent: Left: 0.25", No bullets or
numbering
CITY OF ANTIOCH
ECONOMIC DEVELOPMENT PROGRAM MANAGER (CONTINUED)
▪ Plan, organize, and coordinate the work of assignedlower level staff. ▪ Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. ▪ Research, analyze, and evaluate new service delivery methods and techniques. ▪ Participate in the preparation of designs and plans, field studies, inspection, contract documents and economic analyses.
▪ Participate in the negotiation and administration of a vari ety of agreements and contracts.
▪ Meet critical deadlines while working with frequent interruptions. ▪ Prepare clear and concise administrative and financial reports. ▪ Participate in the preparation and administration of budgets. ▪ Interpret and apply applicable federal, state, and local policies, laws, and regulations. ▪ Communicate clearly and concisely, both orally and in writing. ▪ Make effective public presentations.
▪ Establish and maintain ef fective working relationships with those contacted in the course of work.
Education and Experience Guidelines
Education/Training:
A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, planning, economics, or a related field.
Experience:
Four years of increasingly responsible economic development experience.
License or Certificate:
Possession of, an appropriate, valid driver’s license.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by a n employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office set ting with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City bo undaries to atte nd meetings , seminars and conferences..
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, c arry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard ; and to verbally communicate to exchange information.
FLSA: Exempt
Created: April 2014, March 2022
CITY OF ANTIOCH
ECONOMIC DEVELOPMENT PROGRAM MANAGER (CONTINUED)
This class specification ide ntifies the essential functions typically assigned to positions in this class. Other duties not described may be assigned to employees in order to meet changing business needs or staffi ng levels but will be r easonably related to an employee’s position and qualifications. Other duties outside of an individual’s skill level may also be assigned on a short term basis in order to provide job enrichment opportunities or to address emergency situations.
CITY OF ANTIOCH
FINANCE SERVICES SUPERVISOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under general direction, supervises, plans, and coordinates daily financial operations within the Finance Department including accounts receivable and revenue collections, water utility billing, business license activities and print shop/mailro om functions; coordinates assigned activities with other divisions, outside agencies, and the general public; and provides highly responsible and complex staff assistance to the Finance Director.
REPRESENTATIVE DUTIES
The following duties are typical for t his classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Plan, direct, and supervise daily financial operations within the Finance Department including accounts receivable and revenue collection, water utility billing, business license activities, and print shop/mailroom functions.
2. Participate in the development and implementation of goals, obj ectives, policies, and priorities; recommend and implement resulting policies and procedures.
3. Identify opportunities for improving service delivery methods and procedures; identify resource needs; review with appropriate management staff; implement improvements.
4. Direct, coordinate, and review the work plan for assigned financial operations, services and activities; assign work activities and projects; monitor work flow; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.
5. Participate in the selection of technical and clerical support personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
6. Participate in the developme nt and administration of assigned program budget; forecast funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; recommend adjustments as necessary.
7. Receive, review, analyze and interpret all bankruptcy related fi lings, discharge and dismissals resulting in revenue written off or collected for the City.
8. Research and monitor developments in legislation and industry standards; make recommendations on how to apply any required changes.
9. Communicate with a variety of Ci ty staff, outside agencies, vendors and the general public to provide and obtain information, to interpret and explain policies and procedures and to resolve conflicts.
Style Definition: Agency Namer
EXHIBIT 2
CITY OF ANTIOCH
FINANCE SERVICES SUPERVISOR (CONTINUED)
10. Develop recommendations for enhancements, additions and changes in manual or computerized procedures and software.
11. Oversee implementation or upgrades of systems modifications in the business license, utility billing and accounts receivable areas.
12. Conduct and prepare detailed revenue analyses, statistical compilation and narrative reports; prepare written and oral reports as assigned.
13. Provide staff assistance to the Finance Director; participate on a variety of committees; prepare and present staff reports and other correspondence as appropriate and necessary.
14. Coordinate assigned financial op erations and activities with those of other divisions and outside agencies and organizations.
15. Attend and participate in professional group meetings; maintain awareness of new trends and developments in the field of financial management and accounting; inco rporate new developments as appropriate into programs.
16. Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
▪ Operational characteristics, services, and activities of a revenue collection program. ▪ Principles and practices of municipal accounting, payroll, auditing and related computer software and their applications to assigned functional areas. ▪ Principals and practices of supervision, training and performance evaluation. ▪ Principles and practices used in establishing and maintaining files and information retrieval systems.
▪ Principles and practices of fiscal, stati stical, and administrative record keeping and reporting.
▪ Mathematical principles.
▪ Principles of municipal budget preparation and control. ▪ Principles of business letter writing and report preparation. ▪ Modern office procedures, methods, and equipment including computers. ▪ Computer applications such as word processing, spreadsheets, and statistical databases.
▪ Pertinent federal, state and local laws, regulations and codes.
Ability to:
▪ Coordinate and direct City revenue collection programs. ▪ Supervise, direct, and coordinate the work of lower level staff. ▪ Supervise, train and evaluate subordinate employees.
▪ Recommend and implement goals, objectives, policies and procedures for providing various financial operations and revenue collection support functions. ▪ Understand the organization and operation of the finance department and of outside agencies as necessary to assume assigned responsibilities. ▪ Understand, interpret, and apply general and specific administrative and
CITY OF ANTIOCH
FINANCE SERVICES SUPERVISOR (CONTINUED)
departmental policies and procedures as well as a pplicable federal, state, and local policies, laws, and regulations.
▪ Participate in the preparation and administration of assigned budgets. ▪ Plan and organize work to meet changing priorities and deadlines. ▪ Diagnose operational problems, implement effective courses of action, and exercise good judgment in response to changing situations and needs. ▪ Interpret and explain applicable policies and procedures. ▪ Research, analyze interpret, and prepare financial data and reports. ▪ Effectively represent the assigned p rogram area to outside individuals and agencies to accomplish the goals and objectives of the unit.
▪ Work cooperatively with other departments, City officials, and outside agencies. ▪ Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, or other agencies on sensitive issues in area of responsibility. ▪ Communicate clearly and concisely, both orally and in writing. ▪ Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines
Education/Training:
Equivalent to the completion of the twelfth grade supplemented by two years of college level course work or training in in business administration, accounting, finance or a related field, and.
Experience:
Minimum of one -year supervisory experience and three Four years of respo nsible financial or accounting experience related to area of assignment . including a minimum of one year in a supervisory capacity.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditi ons herei n are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moder ate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
FLSA: Exempt
Created: October 1991
Revised: September 1999; February 2007; September 2013, March 2022
CITY OF ANTIOCH
FINANCE SERVICES SUPERVISOR (CONTINUED)
This class specification identifies the essential functions typically assigned to positions in this class. Other duties not described may be assigned to emplo yees in order to meet changing business needs or staffing levels but will be reasonably related to an employee’s position and qualifications. Other duties outside of an individual’s skill level may also be assigned on a short term basis in order to provide job enrichment opportunities or to address emergency situations.