ANNOTATED AGENDA
Antioch City Council
REGULAR MEETING
Including the Antioch City Council acting as
Housing Successor to the Antioch Development Agency
Date: Tuesday, May 10, 2022
Time: 6:00 P.M. – Closed Session
7:00 P.M. – Regular Meeting
Place: Council Chambers
200 ‘H’ Street
Antioch, CA 94509
City Council meetings are televised live on Comcast channel 24, AT&T U-verse channel 99, or live stream (at www.antiochca.gov). Please see inside cover for detailed Speaker Rules.
PLEASE TURN OFF CELL PHONES BEFORE ENTERING COUNCIL CHAMBERS.
Lamar Thorpe, Mayor Ellie Householder, City Clerk
Michael Barbanica, Mayor Pro Tem (District 2) Lauren Posada, City Treasurer Tamisha Torres-Walker, Council Member District 1
Lori Ogorchock, Council Member District 3 Cornelius Johnson, Interim City Manager Monica E. Wilson, Council Member District 4 Thomas Lloyd Smith, City Attorney
In accordance with the Americans with Disabilities Act and California law , it is the policy of the City of Antioch to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including individuals with disabilities. If you are a person with a disability and require information or mate rials in an appropriate alternative format; or if you require any other accommodation, please contact the ADA Coordinator at the number or address below at least 72 hours prior to the meeting or when you desire to receive services. Advance notification within this guideline will enable the City to make reasonable arrangements to ensure accessibility. The City’s ADA Coordinator can be reached @ Phone:
(925) 779-6950, and e-mail: [email protected].
ANTIOCH CITY COUNCIL -1- MAY 10, 2022
Notice of Availability of Reports
This agenda is a summary of the actions proposed to be taken by the City Council. For almost every agenda item, materials have been prepared by the City staff for the Council's consideration. These materials include staff reports which explain in detail the item before the Council and the reason for the recommendation. The materials may also include resolutions or ordinances which are proposed to be adopted. Other materials, such as maps and diagrams, may also be inc luded. City Council Agendas, including Staff Reports are posted onto our City’s Website 72 hours before each Council Meeting. To be notified when the agenda packets are posted onto our City’s Website, simply click on this link:
https://www.antiochca.gov/notifications/ and enter your e -mail address to subscribe. To view the agenda information, click on the following link: https://www.antiochca.gov/government/agendas-and-minutes/city- council/. Questions may be directed to the staff member who prepared the staff report, or to the City Clerk's Office, who will refer you to the appropriate person.
Notice of Opportunity to Address Council
The public has the opportunity to address the Council on each agenda item. Please see the Speaker Rules on the inside cover of this Agenda for additional information on public participation.
6:00 P.M. ROLL CALL – CLOSED SESSION – for Council Members – Council Members District 4 Wilson, Mayor Pro Tem (District 2) Barbanica, and Mayor Thorpe (Council Members District 1 Torres-Walker and District 3 Ogorchock – Absent)
PUBLIC COMMENTS for Closed Session – None
CLOSED SESSION:
1) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – pursuant to California Government Code section 54956.9: Joshua Bickham v. City of Antioch et al . United States District Court Northern District of California Case No. Case No. 3:21-cv-05017-SK.
No reportable action
2) CONFERENCE WITH LABOR NEGOTIATORS – pursuant to California Government Code section 54957.6; City designated
representatives: Nickie Mastay, Jazzman Brown, and Jeff Bailey; Employee organizations: Antioch Public Works Association, and Antioch Police Sworn Management Association.
No reportable action
7:01 P.M. ROLL CALL – REGULAR MEETING – for City /City Council Members acting as Housing Successor to the Antioch Development Agency – Council Members (District 1 Torres -Walker attended via Zoom Webinar), District 4 Wilson, Mayor Pro Tem (District 2) Barbanica, and Mayor Thorpe (Council Member District 3 Ogorchock – Absent)
ANTIOCH CITY COUNCIL -2- MAY 10, 2022
PLEDGE OF ALLEGIANCE
CITY ATTORNEY TO REPORT OUT ON CLOSED SESSION
MARCH 22, 2022 , COUNCIL MEETING CLOSED SESSION ITEM #1 REPORT OUT – CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – pursuant to California Government Code section 54956.9: Philadelphia Indemnity Insurance Company v. City of Antioch et al . Contra Costa County Superior Court Case No. Case No. MSC18 - 00327.
Council approved settlement in the amount of $218,000
1. INTRODUCTION OF NEW CITY EMPLOYEES
2. PROCLAMATIONS
• Honoring Our Elders Month, May 2022
• Be Kind to Animals Month, May 2022
• Asian-American Pacific Islander Heritage Month, May 2022 • National Public Works Week, May 15-21, 2022
Approved, 4/0
Recommended Action: It is recommended that the City Council approve the proclamations.
3. ANNOUNCEMENTS OF CIVIC AND COMMUNITY EVENTS
• ANTIOCH HISTORICAL SOCIETY HISTORY WALK – MAY 14, 2022 • BLACK DIAMOND DAY – MAY 21, 2022
4. ANNOUNCEMENTS OF BOARD AND COMMISSION OPENINGS
➢ SALES TAX CITIZENS’ OVERSIGHT COMMITTEE
➢ CONTRA COSTA MOSQUITO & VECTOR CONTROL BOARD OF TRUSTEES
PUBLIC COMMENTS – Members of the public may comment only on unagendized items.
The public may comment on agendized items when they come up on this Agenda.
CITY COUNCIL COMMITTEE REPORTS/COMMUNICATIONS
MAYOR’S COMMENTS
ANTIOCH CITY COUNCIL -3- MAY 10, 2022
5. CONSENT CALENDAR for City /City Council Members acting as Housing Successor to the Antioch Development Agency
A. APPROVAL OF COUNCIL MEETING MINUTES FOR APRIL 12, 2022 Continued, 4/0
Recommended Action: It is recommended that the City Council continue the Meeting Minutes.
B. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR APRIL 19, 2022 Continued, 4/0
Recommended Action: It is recommended that the City Council continue the Special Meeting Minutes.
C. APPROVAL OF COUNCIL MEETING MINUTES FOR APRIL 26, 2022 Continued, 4/0
Recommended Action: It is recommended that the City Council continue the Meeting Minutes.
D. APPROVAL OF COUNCIL WARRANTS
Approved, 4/0
Recommended Action: It is recommended that the City Council approve the warrants.
E. APPROVAL OF HOUSING SUCCESSOR WARRANTS
Approved, 4/0
Recommended Action: It is recommended that the City Council approve the warrants.
F. REJECTION OF CLAIMS: SUSANA SHIPPAM AND ISURU KARUNARATNE Rejected, 4/0
Recommended Action: It is recommended that the City Council reject the claims submitted by Susana Shippam and Isuru Karunaratne.
G. AB 361: RESOLUTION MAKING FINDINGS NECESSARY TO CONDUCT BROWN ACT
MEETINGS BY TELECONFERENCE FOR THE CITY COUNCIL, BOARDS,
COMMISSIONS, AND COMMITTEES
Reso No. 2022/76 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt the resolution authorizing remote teleconference/virtual meetings of the legislative bodies of the City of Antioch, which includes the City Council, boards, commissions, and committees.
ANTIOCH CITY COUNCIL -4- MAY 10, 2022
CONSENT CALENDAR for City /City Council Members acting as Housing Successor to the Antioch Development Agency – Continued
H. RESOLUTION URGING CONTRA COSTA COUNTY TO ENACT IMMEDIATE MEASURES
TO PHASE OUT EXISTING OIL AND GAS OPERATIONS ON COUNTY LANDS, AND TO
PROHIBIT ANY NEW DRILLING
Reso No. 2022/77 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt the resolution urging Contra Costa County to enact immediate measures to phase out existing oil and gas operations on County lands, and to prohibit any new drilling.
I. ARCTIC WOLF NETWORK ANNUAL CONTRACT RENEWAL
Reso No. 2022/78 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution authorizing the City Manager or designee to execute an
agreement with Arctic Wolf Network cyber security services in the amount not to exceed $90,000.
J. SEVENTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH
COASTLAND FOR ON-CALL CONSULTANT INSPECTION SERVICES
Reso No. 2022/79 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution:
1) Approving the seventh amendment to the Consulting Services Agreement with Coastland in an amount not to exceed
$250,000 for a total contract amount of $1,262,500 for on -call consultant inspection services and extending the term of the contract through December 31, 2023; and
2) Authorizing and directing the City Manager or designee to execute the seventh amendment to the Agreement with
Coastland in a form approved by the City Attorney.
ANTIOCH CITY COUNCIL -5- MAY 10, 2022
CONSENT CALENDAR for City /City Council Members acting as Housing Successor to the Antioch Development Agency – Continued
K. FIRST AMENDMENT TO THE HUNT AND SONS AGREEMENT TO INCREASE THE
CONTRACT AMOUNT AND AMEND THE AGREEMENT END DATE FOR THE
PURCHASE GASOLINE AND DIESEL FUEL
Reso No. 2022/80 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution:
1) Approving an amendment to Fiscal Years 2021 -2022 and 2022-2023 Marina Fund and Vehicle Maintenance Fund
Operating budgets to make necessary gas and diesel fuel purchases for the City's fleet of vehicles, equipment, and emergency generators;
2) Approving the First Amendment with Hunt and Sons, Inc. which increases the total yearly contract amount by $200,000 for the current Fiscal Year 2021 -22, and by $250,000 for the
remaining fiscal years, and correcting the contract to the appropriate five (5) years, for a total agreement amount not to exceed $3,700,000; and
3) Authorizing the City Manager to execute the First Amendment to the Agreement in a form approved by the City Attorney.
L. PURCHASE OF NEW FURNITURE FOR THE PUBLIC WORKS OFFICE REMODEL
PROJECT
Reso No. 2022/81 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution authorizing the City Manager to execute purchase orders with specified furniture providers for the Public Works Workstation Remodel project using Cooperative Purchasing agreements for a total combined not to exceed amount of $330,000.
ANTIOCH CITY COUNCIL -6- MAY 10, 2022
CONSENT CALENDAR for City /City Council Members acting as Housing Successor to the Antioch Development Agency – Continued
M. APPROVAL OF PURCHASE OF ONE (1) 2023 TEREX HI -RANGER XT PRO 56 TREE TRUCK ON A FORD F750 REGULAR CAB BASE UTILIZING SOURCEWELL COOPERATIVE PURCHASING CONTRACT NO. 110421-TER WITH TEREX UTILITIES, INC.
Reso No. 2022/82 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution:
1) Approving the purchase of one (1) new 2023 Terex Hi-Ranger XT Pro 56 tree truck on a Ford F750 Regular cab base for an amount not to exceed $197,334.00; and
2) Authorizing the City Manager to execute the Sourcewell Cooperative Purchasing Contract No. 110421-TER with Terex Utilities, Inc. for the purchase of the equipment.
N. RESOLUTION APPROVING AMENDMENT NO. 6 TO THE CONSULTING SERVICES
AGREEMENT BETWEEN THE CITY OF ANTIOCH AND VOLER STRATEGIC ADVISORS
AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT Postponed, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution to:
1) Approve Amendment No. 6 to the Consulting Services
Agreement between the City of Antioch and Voler Strategic Advisors, which extends the term of the Agreement for six months to November 15, 2022, and increases the value of the Agreement by $48,000 for a total amount not to exceed
$304,000; and
2) Authorize the City Manager to execute Amendment No. 6 to the Consulting Services Agreement between the City of
Antioch and Voler Strategic Advisors.
ANTIOCH CITY COUNCIL -7- MAY 10, 2022
PUBLIC HEARING
6. INTRODUCTION OF ORDINANCE CREATING THE ANTIOCH POLICE OVERSIGHT
COMMISSION
To 05/24/2022 for Adoption, 3/1 (Barbanica)
Recommended Action: It is recommended that the City Council introduce the ordinance, waive the first reading, and read by title only the ordinance creating the Antioch Police Oversight Commission.
MAYOR PRO TEM BARBANICA REQUESTED A MOTION TO SUSPEND THE RULES TO MOVE COUNCIL REGULAR AGENDA ITEM #9 TO BE HEARD BEFORE PUBLIC HEARING ITEM #7; APPROVED 4/0
9:03 P.M. ADJOURNED TO BREAK
9:14 P.M. RECONVENED – Council Members (District 1 Torres -Walker attended via Zoom Webinar), District 4 Wilson, Mayor Pro Tem (District 2) Barba nica, and Mayor Thorpe (Council Member District 3 Ogorchock – Absent)
COUNCIL REGULAR AGENDA
9. RECREATIONAL VEHICLE PERMITTING UPDATE
Direction provided to staff to bring back models for
creating a new registration/permitting process
Recommended Action: It is recommended that the City Council:
1) Receive the information on Recreational Vehicle Permits; and
2) Provide direction to staff.
PUBLIC HEARING – Continued
7. ORDINANCE AND MILITARY EQUIPMENT POLICY (#706) PURSUANT TO ASSEMBLY BILL 481
To 05/24/2022 for Adoption, 4/0
Recommended Action: It is recommended that the City Council introduce, waive the first reading, and read by title only , the Ordinance adopting a Military Equipment Policy pursuant to Assembly Bill 481.
ANTIOCH CITY COUNCIL -8- MAY 10, 2022
PUBLIC HEARING – Continued
8. PUBLIC HEARING ON THE PROPOSED ORDINANCE AMENDMENT OF SECTION 4 -
5.411.1(C) OF THE ANTIOCH MUNICIPAL CODE AUTHORIZING ENFORCEMENT OF
THE CALIFORNIA VEHICLE CODE TO PRIVATELY OWNED ROADS WITHIN THE LAUREL RANCH SUBDIVISION (P.W. 698)
To 05/24/2022 for Adoption, 4/0
Recommended Action: It is recommended that the City Council introduce, waive the first reading, and read by title only, the proposed Ordinance Amendment of Section 4 -5.411.1(C) of the Antioch Municipal Code authorizing enforcement of the California Vehicle Code to Privately Owned Roads within the Laurel Ranch Subdivision.
COUNCIL REGULAR AGENDA – Continued
MAYOR PRO TEM BARBANICA HAD REQUESTED A MOTION TO SUSPEND THE RULES TO MOVE COUNCIL REGULAR AGENDA ITEM #9 TO BE HEARD BEFORE PUBLIC HEARING ITEM #7; APPROVED 4/0
10. UNHOUSED RESIDENT SERVICES – FALL 2022 CYCLE STATE OF CALIFORNIA HOMEKEY PROGRAM AND EXECUTIVE INN LOCATED AT 515 EAST 18TH STREET Received presentation with Reso No. 2022/83 adopted, 3/1 (Barbanica) Recommended Action: It is recommended that the City Council receive the presentation and adopt the resolution:
1) Authorizing the City to pursue State of California Homekey Program funding for housing opportunities associated with the Executive Inn located at 515 East 18th Street;
2) Pledging the 5-year City commitment of a subsidy estimated at $12.3 million dollars in local funds; and
3) Authorizing pursuit of the public procurement process to identify an experienced developer partner to assist with financing, development, long term ownership and operations of the future Homekey site.
ANTIOCH CITY COUNCIL -9- MAY 10, 2022
COUNCIL REGULAR AGENDA – Continued
11. UNHOUSED RESIDENT SERVICES – PURSUIT OF ADDITION AL HOUSING
SOLUTIONS, INCLUDING THE HOMEKEY PROGRAM AND OTHER FUNDING
OPPORTUNITIES
Direction provided to staff to bring back a proposal to structure Request For Proposal (RFP) for additional opportunities Recommended Action: It is recommended that the City Council discuss and provide direction to City staff.
12. FORMATION OF A HUMAN RIGHTS AND RACIAL EQUITY AD HOC COMMITTEE Reso No. 2022/84 adopted appointing
Mayor Thorpe and Council Member District 1 Torres-Walker for a duration of six months, 4/0
Recommended Action: It is recommended that the City Council take the following actions:
1) Determine if the City Council wishes to form a Human Rights and Racial Equity Ad Hoc Committee for the purposes
described in the resolution;
2) Confirm the appointment of two (2) members for the Human Rights and Racial Equity Ad Hoc Committee;
3) Confirm the duration of the Human Rights and Racial Equity Ad Hoc Committee; and
4) Adopt the resolution forming the Human Rights and Racial Equity Ad Hoc Committee.
13. DISCUSSION ITEM: FORMATION OF THE PUBLIC SERVICES AND COMMUNITY
RESOURCES DEPARTMENT
Direction provided to staff to prepare and bring back an ordinance forming the Public Safety and Community Resources Department, 3/1 (Barbanica)
Recommended Action: It is recommended that the City Council provide direction whether staff should prepare an ordinance forming the Public Safety and Community Resources Department.
ANTIOCH CITY COUNCIL -10- MAY 10, 2022
PUBLIC COMMENT
STAFF COMMUNICATIONS
COUNCIL COMMUNICATIONS AND FUTURE AGENDA ITEMS – Council Members report out various activities and any Council Member may place an item for discussion and direction on a future agenda. Timing determined by Mayor and City Manager – no longer than 6 months.
MOTION TO ADJOURN – After Council Communications and Future Agenda Items, the Mayor will make a motion to adjourn the meeting. A second of the motion is required, and then a majority vote is required to adjourn the meeting.
Motioned to adjourn meeting at 10:37 p.m., 4/0
1 Agenda #
INTRODUCTION OF NEW CITY EMPLOYEES
DATE: Regular Meeting of May 10, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Nickie Mastay, Administrative Services Director ➢ Interim City Manager Cornelius Johnson would like to introduce:
▪ Dr. Steven Ford, Interim Police Chief
➢ Finance Director Dawn Merchant would like to introduce:
▪ Rashila Chaudhary, Finance Services Supervisor
➢ Administrative Services Director Nickie Mastay would like to introduce:
▪ Pamela Siliezar, Human Resources Technician
▪ Lilia Barajas Lopez, Human Resources Technician
▪ Jazzman Brown, Risk Manager
➢ Public Works Director/City Engineer John Samuelson would like to introduce:
▪ Gonzalo Ramos, Collection Systems Supervisor
▪ Matthew McCullough, Equipment Operator
➢ Parks & Recreation Director Brad Helfenberger would like to introduce:
▪ Shahad Wright, Recreation Supervisor
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IN HONOR OF
HONORING OUR ELDERS MONTH
MAY 2022
WHEREAS, The City of Antioch includes a growing number of elder adults who contribute their strength, wisdom, and experience to our community;
WHEREAS, Communities benefit when people of all ages, abilities, and backgrounds are welcomed, included, and supported;
WHEREAS, The City of Antioch recognizes our need to create a community that provides the services and supports older Americans need to thrive and live independently for as long as possible; and
WHEREAS, The City of Antioch can work to build an even better community for our elder residents by planning programs that encourage independence, ensuring activities are responsive to individual needs and preferences, and increasing access to services that
support aging in place.
NOW, THEREFORE, I, LAMAR A. THORPE, Mayor of the City of Antioch, do hereby proclaim May 2022 to be “HONORING OUR ELDERS MONTH” and encourage every resident to recognize the contributions of our elder citizens, help to create an inclusive society and join efforts to support elder Americans’ choices about how they age in their communities.
MAY 10, 2022
__________________________________________
LAMAR A. THORPE, Mayor
2.01 05-10-22
BE KIND TO ANIMALS MONTH
May 2022
WHEREAS, The week of May 1 - 7, 2022 is celebrated as “Be Kind to Animals Week”;
WHEREAS, This special week, is traditionally honored by humane-minded individuals, organizations, and governmental entities across the nation;
WHEREAS, We recognize the role of humankind as wise and caring stewards of all animal life;
WHEREAS, Kindness and compassion to every living creature uplifts the community and teaches our children by example; and
WHEREAS, The Antioch Animal Services program aspires to the highest humane standards in its work and attempts to further kindness to animals through education and responsible adoption.
NOW, THEREFORE, I, LAMAR A. THORPE, Mayor of the City of Antioch, do hereby proclaim the entire month of May 2022 as
“BE KIND TO ANIMALS MONTH”
in the City of Antioch.
MAY 10, 2022
__________________________________________
LAMAR A. THORPE, Mayor
2.02 05-10-22
In Honor of
ASIAN AMERICAN & PACIFIC ISLANDER HERITAGE MONTH
May 2022
WHEREAS, Asian American and Pacific Islander Heritage Month seeks to honor and recognize the contributions of Antioch residents from Asia, India, and the Pacific Islands;
WHEREAS, today more than 20 million Asian American Pacific Islanders live in the United States and through their actions, make the United States of America a more vibrant, prosperous, and secure Nation;
WHEREAS, Asian American Pacific Islanders have distinguished themselves as leading researchers in science, medicine, and technology, as innovative farmers and ranchers, as distinguished lawyers, judges, and government leaders, as prominent contributors in the arts, literature, and sports, as war heroes who defended our country from fascism, and as peacetime healthcare heroes currently on the front lines of the COVID-19 pandemic;
WHEREAS, Antioch’s population is approximately 13 percent Asian American and Pacific Islander (AAPI) and includes devoted community members who serve as artists, business owners, educators, health care professionals, lawyers and judges, clergy members, first responders, and military personnel;
WHEREAS, while we celebrate the achievements and contributions of Asian Americans and Pacific Islanders that enrich our history, society, and culture, we must also acknowledge the additional determination, hard work, and perseverance AAPI individuals put forth to be heard and seen;
WHEREAS, additional efforts to be heard and seen are a result of inequitable institutional and systemic injustices such as those manifested in racist attacks during the COVID-19 pandemic; and
WHEREAS, in these challenging times, it is more important than ever to stand in solidarity to stop the hate and violence. We can turn to our history and community members to remind, educate, transform, and strive for social justice.
NOW, THEREFORE, I, LAMAR A. THORPE, Mayor of the City of Antioch, do hereby proclaim May 2022 as “ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH.”
MAY 10, 2022
__________________________________________
LAMAR A. THORPE, Mayor 2.03
05-10-22
NATIONAL PUBLIC WORKS WEEK
May 15-21, 2022
WHEREAS, Public Works services provided in our community are an integral part of our citizens' everyday lives;
WHEREAS, The support of an understanding and informed citizenry is vital to the efficient administration and operation of the City’s public works systems and programs, such as Water Production, Water Treatment, Water Distribution, Sewer, Storm Water Collections (NPDES), Streets, Parks, Medians and Open Space, Capital Improvement Program and Land Development Services, Traffic Engineering, Public Buildings, Marina, Fleet and Geographic Information Services (GIS);
WHEREAS, The health, safety, and comfort of this community greatly depends on these facilities and services;
WHEREAS, The quality and effectiveness of the operation and maintenance of these facilities, as well as their planning, design, and construction are vitally dependent upon the efforts and skills of public works professionals; and
WHEREAS, The efficiency of the qualified and dedicated personnel who staff Public Works Departments is materially influenced by the people's attitude and understanding of the importance of the work they perform.
NOW, THEREFORE, I, LAMAR A. THORPE, Mayor of the City of Antioch, do hereby proclaim May 15-21, 2022, as "NATIONAL PUBLIC WORKS WEEK" in the City of Antioch, and I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions that public works professionals make every day to our health, safety, comfort, and quality of life.
MAY 10, 2022
__________________________________________
LAMAR A. THORPE, Mayor 2.04
05-10-22
#3
BOARDS / COMMISSION / COMMITTEE
VACANCY ANNOUNCEMENTS
Your interest and desire to serve our community is appreciated.
The City of Antioch encourages residents to become involved in their local community. One way to do so is to serve on various commissions, boards and committees. Any interested resident is encouraged to apply for the vacancy listed below. To be considered for these volunteer positions, a completed application must be received in the Office of the City Clerk by 5:00 p.m., on May 27, 2022. Applications are available at https://www.antiochca.gov/#. ➢ SALES TAX CITIZENS’ OVERSIGHT COMMITTEE
➢ CONTRA COSTA COUNTY MOSQUITO & VECTOR
CONTROL BOARD OF TRUSTEES
#4
SALES TAX CITIZENS’ OVERSIGHT COMMITTEE
(EXTENDED Deadline date: 05/27/2022)
Four (4) Committee Members, full-term vacancies, expiring March 2026 ▪ A Sales T ax Citizens’ Oversight Committee has been established following the voters passing Ballot Measure C – Transaction and Use (Sales) T ax. This passed at the November 5, 2013 Consolidated Election. At the November 6, 2018 Consolidated Election, the voters passed Ballot Measure W – Transaction and Use (Sales) T ax.
▪ Each year, an independent auditor shall complete a public audit report of the revenue raised and its expenditure. The Sales T axCitizens’ Oversight Committee shall review the expenditures and report publicly how the funds are being used to address the City Council’s stated priorities of maintaining Antioch’s fiscal stability, police patrols, 911 emergency response, youth violence prevention programs; ensuring water quality/safety; repairing streets; cleaning up parks/illegal dumping; restoring youth afterschool/summer programs; and other essential services. The Committee’s review shall be completed in conjunction with the City’s budget process. The Committee’s report on its review, whether oral or written, shall be considered by the City Council at a public meeting before April 1 of each year. Any written report shall be a matter of public record.
▪ The Committee shall meet at least twice a year. The meetings will be public. ▪ The Sales T ax Citizens’ Oversight Committee consists of seven members who are Antioch residents. At least one member of the Committee shall have a financial, accounting or auditing background. The Committee will be nominated by the Mayor and approved by the City Council. ▪ Members of the Sales T ax Citizens’ Oversight Committee will be required to file an annual "Statement of Economic Interest".
CONTRA COSTA MOSQUITO & VECTOR CONTROL
BOARD OF TRUSTEES
(EXTENDED Deadline date: 05/27/2022)
One (1) Antioch Citizen Representative Vacancy
▪ The Antioch City Council is seeking candidates for its representative to the Contra Costa Mosquito & Vector Control Board of Trustees.
▪ The Board of Trustees are officials appointed by their respective City Councils to govern the Mosquito and Vector Control District knowledgeably and effectively. They serve for a term of two to four years and are highly dedicated to this community service.
▪ Must be an Antioch resident and at least the voting age of 18 with an interest in any of the foIIowing areas: public health, public policy, wetlands, farming, community education, finance, personnel or land development, and a resident of the city which is in the District (California Health & Safety Code, Section 2242) ▪ The regular business meetings are held on the second Monday night of every other month. All meetings are currently conducted via Zoom in accordance with Government Code section 54935E.
▪ Additional information regarding the responsibilities and duties are available online at www.ContraCostaMosquito.com
A
05-10-22
STAFF REPORT TO THE CITY COUNCIL
DATE:
TO:
Regular Meeting of May 10, 2022
Honorable Mayor and Members of the City Council
SUBMITTED BY: Christina Garcia, CMC, Deputy City Clerk
APPROVED BY:
SUBJECT:
City Council Meeting Minutes of April 12, 2022
RECOMMENDED ACTION
It is recommended that the City Council continue the Meeting Minutes of April 12, 2022.
FISCAL IMPACT
None
DISCUSSION
N/A
ATTACHMENT
None.
Cg
Nickie Mastay, Administrative Services Directort0
05-10-22
STAFF REPORT TO THE CITY COUNCIL
DATE:
TO:
Regular Meeting of May 10, 2022
Honorable Mayor and Members of the City Council
SUBMITTED BY: Christina Garcia, CMC, Deputy City Clerk
APPROVED BY: Nickie Mastay, Administrative Services Director SUBJECT: City Council Special Meeting Minutes of April 19, 2022
RECOMMENDED ACTION
It is recommended that the City Council continue the Special Meeting Minutes of April 19, 2022.
FISCAL IMPACT
None
DISCUSSION
N/A
ATTACHMENT
None.
Cg
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B
C
05-10-22
STAFF REPORT TO THE CITY COUNCIL
DATE:
TO:
Regular Meeting of May 10, 2022
Honorable Mayor and Members of the City Council
SUBMITTED BY: Christina Garcia, CMC, Deputy City Clerk
APPROVED BY:
SUBJECT:
RECOMMENDED ACTION
It is recommended that the City Council continue the Meeting Minutes of April 26, 2022.
FISCAL IMPACT
None
DISCUSSION
N/A
ATTACHMENT
None.
Cg
Nickie Mastay, Administrative Services Director
City Council Meeting Minutes of April 26, 2022
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)
CITY OF
ANTIOCH
CALIFORNIA
CLAIMS BY FUND REPORT
FOR THE PERIOD OF APRIL 15 - APRIL 28, 2022
FUND/CEHCK#
227 Housing Fund
Housing
00399973
00399987
00399989
00400001
00400034
00400049
00942329
BAY AREA LEGAL AID
CONTRA COSTA CRISIS CENTER
CONTRA COSTA HEALTH SERVICES
HABITAT FOR HUMANITY EAST BAY
STAND FOR FAMILIES FREE OF VIOLENCE
WINTER NIGHTS FAMILY SHELTER INC
HOUSE, TERI
PROGRAM REIMBURSEMENT
PROGRAM REIMBURSEMENT
PROGRAM REIMBURSEMENT
JAN Q3 2021-22
PROGRAM REIMBURSEMENT
SHELTER SERVICES
CONSULTING SERVICES 07/21-03/21
Finance Accounting
Prepared by: Michele Milo
5/5/2022
6,378.41
2,500.00
8,196.42
50,051.92
4,809.78
12,546.15
39,163.75
5E
May 10, 2022
F
Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of May 10, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Thomas Lloyd Smith, City Attorney TLS
SUBJECT: REJECTION OF CLAIMS: SUSANA SHIPPAM AND ISURU
KARUNARATNE
RECOMMENDED ACTION
It is recommended that the City Council reject the claim s submitted by Susana Shippam and Isuru Karunaratne.
Should the City Council desire to discuss this matter, it would be scheduled for a future closed session.
ATTACHMENTS
None.
G
Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of May 10, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Thomas Lloyd Smith, City Attorney TLS
SUBJECT: AB 361: Resolution Making Findings Necessary to Conduct Brown Act Meetings by Teleconference for the City Council, Boards, Commissions, and Committees
RECOMMENDED ACTION
It is recommended that the City Council adopt the resolution authorizing remote teleconference/virtual meetings of the legislative bodies of the City of Antioch, which includes the City Council, boards, commissions, and committees.
FISCAL IMPACT
There is no anticipated direct or indirect fiscal impact as a result of this item.
DISCUSSION
Even though cases of COVID-19 have dropped, AB 361 is expressly intended “to protect the health and safety of civil servants and the public and does not preference the experience of members of the public who might be able to attend a meeting in a physical location over members of the public who cannot travel or attend that meeting in a physical location” because of physical status.
The City of Antioch has utilized teleconference technology for some time, and since the State of Emergency is still in effect and state offic ials are still recommending measure s to promote social distancing, especially for immunocompromised and sensitive groups (as described in the attached Resolution), the City’s legislative bodies, which include the City Council, boards, commissions, and committees can continue to meet while providing access to the public via teleconference. This resolution makes the findings required by AB 361, and would apply Citywide – i.e., not just to the City Council but to all City commissions and committees subject to the Brown Act as well. Staff requests passage of the attached resolution, which enables “hybrid meetings” including in- person and teleconference public participation or virtual meetings via teleconference for the City Council, boards, commissions, and committees.
Antioch City Council Report
May 10, 2022 Agenda Item #G 2
Under this resolution, City Council, commissions, boards, and committees can continue holding virtual meetings or hybrid meetings in compliance with the following more flexible standards:
• The City is not required to provide a physical location for the public to attend or provide comments.
• P ublic access to the meeting via a call-in or an internet-based service option must be allowed, but the City is not required to have members of the public attend at each teleconference location.
• The City is only required to notice and post an agenda in accordance with the Brown Act provisions for in-person meetings. The agenda shall identify and include an opportunity for all persons to attend via a call -in option or an internet -based service option.
• When notice of the time of the teleconferenced meeting given or the agenda for the meeting is posted, the City shall also give notice of the means by which members of the public may access the meeting and offer public comment. • The City must provide an opportunity for the public to address and offer comment in real time and cannot require all public comments to be submitted in advance of the meeting.
ATTACHMENTS
A. Resolution
ATTACHMENT A
RESOLUTION NO. 2022-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
MAKING THE REQUIRED FINDINGS TO AUTHORIZE REMOTE
TELECONFERENCE/VIRTUAL MEETINGS OF THE LEGISLATIVE
BODIES OF THE CITY OF ANTIOCH FOR A PERIOD OF THIRTY
DAYS PURSUANT TO BROWN ACT PROVISIONS
WHEREAS, the City of Antioch is committed to preserving and nurturing public access and participation in public meetings under the Ralph M. Brown Act;
WHEREAS, all meetings of the City’s legislative bodies, which includes the City Council, boards, commissions, and committees, are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code 54950 – 54963), such that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business;
WHEREAS, as recently amended by AB 361, Government Code section 54953(e) of the Brown Act makes provisions for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions;
WHEREAS, a required condition is that a s tate of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558;
WHEREAS, it is further required that state or local officials have recommended or imposed measures t o promote social distancing, or the legislative body determines by majority vote that meeting in person would present imminent risks to the health and safety of attendees;
WHEREAS, such conditions now exist in the City ; specifically, on March 4, 2020, the Governor of the State of California proclaimed a State of Emergency, and such proclamation remains in effect and has not been rescinded or cancelled, and the “SMARTER” plan that the Governor unveiled specifically indicates that the State of Emergency will not be terminated;
WHEREAS, in addition to the above, state offici als have issued orders recommending social distancing measures for certain individuals and in certain situations.
For example, and not by way of limitation, social distancing is referenced in guidance on vaccine doses for persons who are immunocompromised and in certain situations under general industry safety orders;
WHEREAS, the state legislature has also made findings that by removing the requirement that public meetings be conducted at a primary physical location with a quorum of members present, AB 361 protects the health and safety of civil servants and
ATTACHMENT A
the public and does not preference the experience of members of the public who might be able to attend a meeting in a physical location over members of the public who cannot travel or attend that meeting in a physical location;
WHEREAS, the City Council does hereby find that all of the legislative bodies of the City shall conduct their meetings without compliance with paragraph (3) of subdivision (b) of Government Code section 54953, as authorized by subdivision (e) of section 54953, and that such legislative bodies shall comply with the requirements to provide the public with access to the meetings as prescribed in paragraph (2) of subdivi sion (e) of section 54953; and
WHEREAS, the City will provide live call-in and/or internet service-based option for remote public participation and will provide notice for such participation in the agendas posted in advance of the meetings.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ANTIOCH DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.
Section 2. Findings. The City Council hereby finds that, as set forth above, due to the novel coronavirus a State of Emergency declared by the Governor of the State of California is currently in effect, and that state or local officials are recomm ending measures promote social distancing.
Section 3. Remote Teleconference Meetings. The City Manager and City Attorney are hereby authorized and directed to take all actions necessary to conduct open and public meetings for all the legislative bodies of the City in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act.
Section 4. Effective Date of Resolution . This Resolution shall be effective immediately upon its adoption and shall remain in effect until the earlier of 30 days from the effective date of this Resolution , or such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the City may continue to teleconference.
* * * * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 10th day of May, 2022 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTACHMENT A
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
Antioch City Council Report
May 10, 2022 Agenda Item #H 2
Local Hazard Mitigation Plan
The 2018 Local Hazard Mitigation Plan (LHMP)began exploring ways to reduce risks from a wide range of potential hazards. Hazards can include anything from earthquakes and floods to wildfires and extreme heat. Figure A below, from the Local Hazard Mitigation Plan, identifies various hazard types and assigns a risk score based on the probability of occurrence and the impact on the community.
Figure A - Antioch Hazard Risk Ranking1
Rank Hazard Type Risk Rating
Score
(Probability x
Impact)
Categ
ory
1 Earthquake 48 High
2 Severe weather 30 Mediu
m
3 Landslide 27 Mediu
m
4 Flood 18 Mediu
m
5 Drought 9 Low
6 Dam and levee
failure
6 Low
6 Wildfire 6 Low
6 Sea level rise 6 Low
Sea Level Rise . In 2019, Adapting to Rising Tides (ART) initiative completed its initial study of East Contra Costa County. City staff worked on this project, including assisting with hosting a community listening session and providing input and review of the reports. ART includes a flood mapping tool as well as vulnerability assessment, w hich can be explored here: https://eccexplorer.adaptingtorisingtides.org/explorer This tool illustrates how high tides, storm surges, and rising sea levels will affect specific areas of the City and where actions must be taken to mitigate the damage to people and property.
Severe Weather - Extreme Heat Events. The City of Antioch is already one of the warmest communities in the Bay Area Region . Projected heat intensification is likely to affect the health and well-being of the City’s residents. Heat events also affect energ y consumption and the energy costs of a household, which increases overall housing costs and reduces disposable income for residents. Almost half (46%) of the City’s housing stock was built prior to 1980 and has less insulation tha n is optimal for this climate.
1 CCC Local Hazard Mitigation Plan Volume 2
Antioch City Council Report
May 10, 2022 Agenda Item #H 3
Ordinance to Prohibit Oil and Gas Drilling, Production and Exploratory Operations
In January, 2022, the City Council unanimously adopted Ordinance No 2203-C-S to prohibit oil and gas operations in the two zones (M-2 and S) where it was previously permitted.
• Analysis
Climate Change is a global issue and must be combated at all levels of government and by every community member. Moving away from fossi l fuel production and use should be part of the s olution. Proximity to count y land boarding the Ci ty of Antioch has the potential to directly impact our residents if oil and gas drilling continues.
ATTACHMENT
A. Resolution
RESOLUTION NO. 2022/**
RE
SOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
ADOPT A RESOLUTION URGING CONTRA COSTA COUNTY TO
ENACT IMMEDIATE MEASURES TO PHASE OUT EXISTING OIL AND
GAS OPERATIONS ON COUNTY LANDS AND TO PROHIBIT ANY
NEW DRILLING
W
HEREAS, in May 2020, the City of Antioch adopted a Climate Action and Resilience Plan in order to promote “adaptation to climate related changes, mitigation of greenhouse gas emissions, and community development for building strong communities that can withstand the climate challenge,”;
W
HEREAS, the City Climate Action and Resilience Plan clearly acknowledges that the “effects of climate change and natural disasters do not end strictly at the borders of one jurisdiction or another,” and that the City has therefore been “working with the County to ensure that the concerns and perspectives of Antioch communities are addressed, and to solidify continuing regional collaboration,”;
W
HEREAS, in January, 2020 the City Council unanimously approved Ordinance 2203-C-S which prohibits oil and gas operations within the city limits; W
HEREAS, on September 9, 2020, the Contra Costa County Board of Supervisors declared a Climate Emergency within Contra Costa County “that demands accelerated actions on the climate crisis and calls on local and regional partners to join together to address climate change,” and to move away from a fossil fuel-dependent economy; W
HEREAS, the Contra Costa County Climate Emergency R esolution No. 2020/256 cites a June 24, 2019 resolution signed by 70 health organizations , including the American Medical Association and the Amer ican Public Health Association , which recognizes climate change as an urgent health emergency; W
HEREAS, some communities in the City of Antioch disproportionately bear the brunt of health-related impacts caused by industrial and other activities; W
HEREAS, the California Environmental Protection Agency has identified various census tracts with the City of Antioch as disadvantaged communities burdened by and vulnerable to multiple sources of pollution and suffering from high rates of asthma; W
HEREAS, the City of Antioch recognizes that any increase of industrial pollution within nearby County jurisdiction can have negative consequences for the health and safety of City residents, even as any increase in industrial pollution undermines the greenhouse gas-reduction efforts undertaken by the City and its residents;
ATTACHMENT A
A1
RE
SOLUTION NO. 2022-**
May 10, 2022
WHEREAS, since 2019 three oil and gas wells have been operating on County land approximately .5 miles north of Empire Mine Road and Deer Valley Road, and within .5 miles of the Kaiser Permanente- Antioch Medical Center, and a permit application for additional oil and gas drilling in the area is currently under review; W
HEREAS, a growing body of scientific research documents the health- hazardous effects of the air-borne pollutants which are co-emitted with greenhouse gases during fossil fuel extraction;
W
HEREAS, these air pollutants include benzene, toluene, ethylbenzene, xylene, formaldehyde, hydrogen sulfide, and methylene chloride, which can migrate off -site due to fugitive emissions, leaks, spills, or accidents; and many of these compounds are well known to be toxic to human health, carcinogenic, cause respiratory and cardiovascular harm, or are endocrine-disrupting chemicals that can cause long-term developmental or reproductive harm;
W
HEREAS, two separate studies published in 2020 by scientists at Stanford and UC Berkeley found that living near oil and gas wells has significant, adverse impacts on pregnant mothers and newborn babies, elevating the risk for preterm birth and low birth weight;
W
HEREAS, extensive technical literature shows that sites of oil and gas extraction pose serious health risks to all people living a mile or more away from them, and a greater risk for people living within a half-mile of production facilities; W
HEREAS, the methane released by oil and gas extraction is, over a twenty-year period, 86 times more potent a greenhouse gas than carbon dioxide, and is also responsible for 25% of the warming felt today, jeopardizing the continued habitability of our planet and the future prospects of generations to come; W
HEREAS, on May 17, 2021, the International Energy Agency (IEA), the world’s leading energy organization, issued a report stating that “no new oil and natural gas fields are needed in the net zero pathway,” and that exploitation and development of new oil and gas fields must stop this year if the world is to stay within safe limits of global heating and meet the goal of net zero emissions by 2050;
W
HEREAS, existing oil and gas extraction on County land po ses unacceptable risks to public health and safety within the City of Antioch and adjacent jurisdictions, exacerbates the widen ing climate crisis, and contradict s existing City and County mandates to ensure safe and healthy communities and implement greenhouse gas reduction; and
W
HEREAS, any future expansion of oil and gas extraction on County land would pose unacceptable risks to the health, safety and general well -being of residents of the rapidly growing City of Antio ch and neighboring communities, undermining City and County mandates —including the City Climate Action and Resilience Plan, the County A2
RESOLUTION NO. 2022-**
May 10, 2022
Climate Action Plan , and County Climate Emergency Resolution —to ensure safe and healthy communities, protect vulnerable populations, and effect greenhouse gas reduction.
NOW, THEREFORE, BE IT RESOLVED , in recognition of the profound incompatibility of fossil fuel extraction with climate action, and in the spirit of regional collaboration evoked by both City and County, that the City of Antioch strongly urge the Board of Supervisors of Contra Costa County to enact immediate measures to phase out existing toxic oil and gas operations on County lands, and to prohibit any new drilling.
* * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 10th day of May, 2022 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
A3
DATE:
TO:
SUBMITTED BY:
APPROVED BY:
SUBJECT:
CITY OF
ANTIOCH
CALIFORNIA
STAFF REPORT TO THE CITY COUNCIL
Regular Meeting of May 10, 2022
H�norable Mayor and Members of the Cit�cil
Alan Barton, Information Systems Directo�
Cornelius H. Johnson, Interim City Manager
Arctic Wolf Network Annual Contract Renewal
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution authorizing the City Manager or designee to execute an agreement with Arctic Wolf Network cyber security services in the amount not to exceed $90,000.
FISCAL IMPACT
The 2021-22 and 22-23 Information Systems Maintenance Contracts budget includes funds for this project.
DISCUSSION
Due to the ongoing and ever-expanding risk of cyber-attacks on government facilities, City staff requests that existing cyber security services provided by Arctic Wolf Networks be continued for another year.
Arctic Wolf Networks provides network log monitoring resources, as well as software update management to protect the City's Information Systems infrastructure.
ATTACHMENTS
A. Resolution
B. Arctic Wolf Network quote
Agenda Item #
ATTACHMENT A
RESOLUTION NO. 2022/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
APPROVING THE ARCTIC WOLF NETWORK ANNUAL RENEWAL NOT TO EXCEED $90,000 AND AUTHORIZE THE CITY MANAGER OR DESIGNEE TO
EXECUTE THE RENEWAL
WHEREAS, the City's Information Systems Department annually assesses hardware and software in conjunction with the operational needs of each City department and division; and
WHEREAS, the City's Information Systems department maintains the City's technology through timely replacement of hardware and software that are beyond their useful life, which is critical in managing costs and liability associated with aging technology.
NOW, THEREFORE, BE IT RESOLVED that the City Council authorizes the City Manager or designee to execute an agreement with Arctic Wolf Network for cyber security services in an amount not to exceed $90,000 in a form approved by the City Attorney.
* * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 10th day of May 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
GOVERNMENT PRICE QUOTATION
A ARCTIC
r·�wOLF
carahsoft.
TO:
EMAIL:
CARAHSOFT TECHNOLOGY CORP
11493 SUNSET HILLS ROAD I SUITE 100 I RESTON, VIRGINIA 20190 PHONE (703) 871-8500 I FAX (703) 871-8505 I TOLL FREE (877) 878-7468 WWW.CARAHSOFT.COM/ARCTICWOLF I [email protected] Alan Barton
Information Systems Director
City of Antioch
1307 West Fourth Street
Antioch, CA 94509 USA
[email protected]
FROM:
EMAIL:
Luke A. Phillips
Arctic Wolf Government Solutions Team
at Carahsoft Technology Corp.
11493 Sunset Hills Road
Suite 100
Reston, Virginia 20190
[email protected]
PHONE: (925) 779-7000 PHONE: (571) 662-4801 FAX: (703) 871-8505 TERMS: Contract Number: 7-17-70-40-05
NASPO Master Contract Number: AR2472
Contract Term: 09/15/17 - 09/15/26
Shipping Point: FOB Destination
Credit Cards: VISNMasterCard/AMEX
Remit To: Same as Above
Payment Terms: Net 45 (On Approved Credit)
Sales Tax May Apply
LINE NO. PART NO.
AW-MDR-USER
DESCRIPTION
Arctic Wolf MDR user license 125-3000
$125.40
Arctic Wolf Networks, Inc.
SUBTOTAL:
QUOTE NO:
QUOTE DATE:
QUOTE EXPIRES:
RFQ NO:
SHIPPING:
TOTAL PRICE:
TOTAL QUOTE:
33356170
03/30/2022
05/01/2022
GROUND
$49,909.20
$49,909.20
PRICING QUOTE PRICE QTY EXTENDED PRICE
LIST: $180.00
CONTR: $176.40
$125.40 COOP 398
TOTAL PRICE:
TOTAL QUOTE:
$49,909.20
$49,909.20
$49,909.20
$49,909.20
The products and services listed in this quotation are subject to the terms and conditions per the Arctic Wolf EULA and MSA which can be found at https://arcticwolf.com/terms/msa/
CONFIDENTIAL
PAGE 1 of 1
QUOTE DATE:
QUOTE NO:
03/30/2022
33356170
ATTACHMENT B
GOVERNMENT PRICE QUOTATION
A ARCTIC
r·t..wOLF
carahsoft.
TO:
EMAIL:
CARAHSOFT TECHNOLOGY CORP
11493 SUNSET HILLS ROAD I SUITE 100 I RESTON, VIRGINIA 20190 PHONE (703) 871-8S00 I FAX (703) 871-850S I TOLL FREE (877) 878-7468 WWW.CARAHSOFT.COM/ARCTICWOLF I [email protected] Alan Barton
Information Systems Director
City of Antioch
1307 West Fourth Street
Antioch, CA 94509 USA
[email protected]
FROM:
EMAIL:
Luke A. Phillips
Arctic Wolf Government Solutions Team
at Carahsoft Technology Corp.
11493 Sunset Hills Road
Suite 100
Reston, Virginia 20190
[email protected]
PHONE: (925) 779-7000 PHONE: (571) 662-4801 FAX: (703) 871-8505 TERMS: Contract Number: 7-17-70-40-05
NASPO Master Contract Number: AR2472
Contract Term: 09/15/17 - 09/15/26
Shipping Point: FOB Destination
Credit Cards: VISA/MasterCard/AMEX
Remit To: Same as Above
Payment Terms: Net 45 (On Approved Credit)
Sales Tax May Apply
LINE NO. PART NO. DESCRIPTION
-- --
AW-PLATFORM
2 AR2472-AWN001-
060820-01 o
3 AR2472-AWN001-
060820-009
4 AR2472-AWN001-
060820-030
5 AR2472-AWN001-
060820-004
6 AR2472-AWN001-
062420-014
7 AR2472-AWN001-
060820-033
--- --- --
Arctic Wolf Platform Access
Arctic Wolf Networks, Inc.
Arctic Wolf Managed Risk user license
125-3000
$62.43
Arctic Wolf Networks, Inc.
Arctic Wolf Managed Risk server license
Arctic Wolf Networks, Inc.
Arctic Wolf MDR Office 365 user license
Arctic Wolf Networks, Inc.
Arctic Wolf 200 Series Sensor
Arctic Wolf Networks, Inc. - - ---- - -
Arctic Wolf MDR Log Retention - 90 days
Arctic Wolf Networks, Inc.
Arctic Wolf MDR server license
Arctic Wolf Networks, Inc.
SUBTOTAL:
QUOTE NO:
QUOTE DATE:
QUOTE EXPIRES:
RFQ NO:
SHIPPING:
TOTAL PRICE:
TOTAL QUOTE:
33356171
03/30/2022
05/01/2022
GROUND
$39,385.82
$39,385.82
PRICING QUOTE PRICE QTY EXTENDED PRICE
LIST: $15.00
CONTR: $14.70
LIST: $90.00
CONTR: $88.20
LIST: $90.00
CONTR: $88.20
LIST: $22.50
CONTR: $22.05
LIST: $3,000.00
CONTR: $2,940.00 - -- -- - --
LIST: $0.00
CONTR: $0.00
LIST: $180.00
CONTR: $176.40
$0.00 COOP 420
$62.43 COOP 398
$60.85 COOP 22
$15.69 COOP 398
$2,094.98 COOP 2
$0.00 COOP 420
$125.70 COOP 22
TOTAL PRICE:
TOTAL QUOTE:
$0.00
$24,847.14
$1,338.70
$6,244.62
$4,189.96
$0.00
$2,765.40
$39,385.82
$39,385.82
$39,385.82
The products and services listed in this quotation are subject to the terms and conditions per the Arctic Wolf EULA and MSA which can be found at https://arcticwolf.com/terms/msa/
CONFIDENTIAL
PAGE 1 of 1
QUOfE DATE:
QUOTE NO:
03/30/2022
33356171
DATE:
TO:
SUBMITTED BY:
APPROVED BY:
SUBJECT:
CITY OF
ANTIOCH
CALIFORNIA
STAFF REPORT TO THE CITY COUNCIL
Regular Meeting of May 10, 2022
Honorable Mayor and Members of the City Council
Carlos Zepeda, Deputy Public Works Director
rz for-J"S
John Samuelson, Public Works Director/City Engineer
First Amendment to the Hunt and Sons Agreement to Increase the Contract Amount and Amend the Agreement End Date for the Purchase Gasoline and Diesel Fuel
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution:
1. Approving an amendment to fiscal years 2021-2022 and 2022-2023 Marina Fund and Vehicle Maintenance Fund Operating budgets to make necessary gas and diesel fuel purchases for the City's fleet of vehicles, equipment, and emergency generators.
2. Approving the First Amendment with Hunt and Sons, Inc. which increases the total yearly contract amount by $200,000 for the current FY21-22, and by $250,000 for the remaining fiscal years, and correcting the contract to the appropriate five (5) years, for a total agreement amount not to exceed $3,700,000; and
3. Authorizing the City Manager to execute the First Amendment to the Agreement in a form approved by the City Attorney.
FISCAL IMPACT
Adoption of this resolution will amend the fiscal years 2021-2022 and 2022-2023 Marina Fund Operating budgets and Vehicle Maintenance Fund budgets by an increase of $200,000 for the current fiscal year, and $250,000 for fiscal year 22-23. This increase of funds will allow the Fleet division to continue to make the necessary purchases of gas and diesel fuel which keep the City's vehicles, equipment, and emergency generators in service and operational.
DISCUSSION
The Department of Public Works published the Gasoline and Diesel Fuel request for bids on June 15, 2021; the bid closed on July 6, 2021. Bids were solicited, two complete and K
Agenda Item #
ATTACHMENT "A"
RESOLUTION NO. 2022/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
APPROVING THE FIRST AMENDMENT TO THE HUNT & SONS AGREEMENT, TO
INCREASE CONTRACT AMOUNT AND AMEND AGREEMENT END DATE AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST AMENDMENT WHEREAS, the City must maintain a consistent supply of gasoline and diesel fuel products for its entire inventory of fleet and equipment; WHEREAS, on June 15, 2021, a Request for Bid for Gasoline and Diesel fuel was published on the City's website, sent directly to vendors, and closed on July 6, 2021; and WHEREAS, the City received two (2) qualified bids, including Hunt & Son's bid, which was selected as the lowest, responsive and responsible bidder; WHEREAS, on July 27, 2021, the City Council passed and adopted Resolution No. 2021/126 authorizing the City and Hunt and Sons to enter into a Maintenance Services Agreement ("Agreement) for Gasoline and Diesel Fuel for a term of five (5) years with a contract end date of June 30, 2025 in the amount not to exceed $500,000 per contract year for a total contract cost not to exceed $2,500,000; and WHEREAS, the City would like to amend this Agreement to increase the yearly and total contract amount and correct the contract end date; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby:
1. Approves an amendment to fiscal years 2021-2022 and 2022-2023 Marina Fund and Vehicle Maintenance Fund Operating budgets to make necessary gas and diesel fuel purchases for the City's fleet of vehicles, equipment, and emergency generators.
2. Approves the First Amendment with Hunt and Sons, Inc. to increase the total yearly contract amount by $200,000 for FY21-22 and $250,000 for the remainder years for a total agreement amount not to exceed $3,700,000; and correcting the contract end date to the appropriate five (5) years end date of June 30, 2026.
3. Authorizes the City Manager to execute the First Amendment to the Agreement in a form approved by the City Attorney.
* * * * * * * * * *
CITY OF
ANTIOCH
CALIFORNIA
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of May 10, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: John Samuelson, Public Works Director/City Engineer CZ tow- .:rs SUBJECT: Purchase of New Furniture for the Public Works Office Remodel Project
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute purchase orders with specified furniture providers for the Public Works Workstation Remodel project using Cooperative Purchasing agreements for a total combined not to exceed amount of $330,000.
FISCAL IMPACT
Funding for the Public Works Workstation Remodel Project ("Project") is allocated in the following Council-approved FY 22 budgets; i.e.: General Fund, Vehicle Maintenance Fund, Information Systems Fund and Sewer and Water Enterprise Funds.
DISCUSSION
Originally dedicated in August 1996, the Public Works Department is located at the Maintenance Service Center Administration in downtown Antioch. It was rededicated as the Stanford E. Davis Center on June 6, 1998. Ninety (90) percent of the workstation furniture and equipment, including desks, heavy uprights, cabinetry, wall paneling, flooring and interior design, is over twenty-four (24) years old. This remodel project will revive an aging City facility interior, including but not limited to, replacing outdated workstations for improved ADA accessibility, installing furniture and equipment that will reduce ergonomic risk factors, and substituting loose carpet for single-panel installs engineered for safety and easy replacement.
The City will be utilizing cooperative purchasing agreements through a California Multiple Award Schedule ("CMAS") contracts to be administered by Samclar. CMAS Contract No. 4-09-71-00B?A is with All Steel. The City can utilize CMAS Cooperative Purchasing agreements for the purchases of goods and services per Antioch Municipal Code section 3-4.12 (C) (1 ), which allows dispensing with bidding procedures for purchasing goods or services or proposal procedures for professional services.
L
Agenda Item #
ATTACHMENT ''A"
RESOLUTION NO. 2022/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS FOR
NEW FURNITURE FOR THE PUBLIC WORKS OFFICE REMODEL PROJECT USING
COOPERATIVE PURCHASING
WHEREAS, the Public Works Department is seeking to replace most of the aging furniture at its Stanford E. Davis Center, including desks, heavy uprights, cabinetry, wall paneling, flooring, and update the interior design;
WHEREAS, the City Council has considered authorizing the City Manager to execute purchase orders with All Steel using Cooperative Purchasing as allowed by City of Antioch Municipal Code Title 3, Section 4.12(C);
WHEREAS, the City desires to utilize CMAS Contract 4-09-71-0087A with All Steel to be administered by Samclar, to take advantage of cooperative purchasing and pricing; and
WHEREAS, the City has considered authorizing the City Manager to execute purchase orders for a total combined not to exceed amount of $330,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby authorizes the City Manager to execute purchase orders with All Steel using Cooperative Purchasing for a total combined not to exceed amount of up to $330,000. * * * * * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 10th day of May 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
DATE:
TO:
SUBMITTED BY:
APPROVED BY:
SUBJECT:
CITY OF
ANTIOCH
CALIFORNIA
STAFF REPORT TO THE CITY COUNCIL
Regular Meeting of May 10, 2022
Honorable Mayor and Members of the City Council
Bryan Pitts, Acting Operations Supervisor
John Samuelson, Public Works Director/City Engineer C� Fct- J"S Approval of Purchase of One (1) 2023 Terex Hi-Ranger XT PRO 56 Tree Truck on a Ford F750 regular Cab base Utilizing Sourcewell Cooperative Purchasing Contract No.10421-TER with Terex Utilities, Inc.
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution:
1. Approving the purchase of one (1) new 2023 Terex Hi-Ranger XT Pro 56 tree truck on a Ford F750 Regular cab base for an amount not to exceed $197,334; and
2. Authorizing the City Manager to execute the Sourcewell Cooperative Purchasing Contract No.110421-TER with Terex Utilities, Inc. for the purchase of the equipment.
FISCAL IMPACT
Funding for the purchase of this equipment is included in the adopted fiscal year 2021/2022 operating budgets within the Vehicle Replacement and SLLMD Administration Funds.
DISCUSSION
The City's inventory of vehicles and equipment is examined annually in conjunction with the budget process to determine which existing units meet replacement criteria and which divisions have new operational needs. Criteria includes, but is not limited to, vehicles that reach or exceed 100,000 miles, vehicles and equipment that require frequent and costly maintenance repairs, and older model vehicles and equipment that lack available parts.
This recommendation replaces a 1988 Ford F700 Tree Trimming Truck that will be sent to auction due to excessive wear, recurring breakdowns, and high maintenance costs.
The 2023 Terex Hi-Ranger XT PRO 56 (Ford F750) will be used by Landscape crews to trim and limb up trees throughout the City of Antioch's landscape, open spaces, and utility rights-of-way. Other work crews that will use this equipment are NPDES and Facilities for M
Agenda Item #
ATTACHMENT "A"
RESOLUTION NO. 2022/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
APPROVING THE PURCHASE OF ONE (1) NEW 2023 TEREX HI-RANGER XT PRO 56 ON A FORD F750 REGULAR CAB BASE AND AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO PURCHASE THE EQUIPMENT FROM TEREX UTILITIES, INC., UTILIZING SOU RC EWELL COOPERATIVE PURCHASING CONTRACT NO.110421-TER IN AN AMOUNT NOT TO EXCEED $197,334.
WHEREAS, the City of Antioch's Fleet Division annually assesses its inventory of vehicles and equipment based on standard replacement criteria in conjunction with the operational needs of each division;
WHEREAS, the City's Fleet Division maintains the City's fleet through timely replacement of vehicles and equipment that are at or beyond their useful life, which is critical in managing costs and liability associated with an aging fleet; WHEREAS, the City of Antioch received a quote from Terex Utilities, Inc., a Sourcewell cooperative purchasing vendor with fair pricing for government agencies; and WHEREAS, by utilizing Sourcewell Cooperative Purchasing Contract No.110421- TER, the City will be guaranteed a significant cost savings while maintaining the principles of fair and open competition in public procurement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby:
1. Approves the purchase of one (1) new 2023 Terex Hi-Ranger XT Pro 56 on a Ford F750 Regular cab base for an amount not to exceed $197,334; and
2. Authorizes the City Manager or designee to execute the Sourcewell Cooperative Purchasing Contract No.110421-TER with Terex Utilities, Inc. for the purchase of the equipment
* * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 10th day of May 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
N
Agenda Item #
S
TAFF REPORT TO THE CITY COUNCIL
DAT
E: Regular Meeting of May 10, 2022
T
O: Honorable Mayor and Members of the City Council
S
UBMITTED BY: Rosanna Bayon Moore, Assistant City Manager APPROVED BY: Cornelius H. Johnson, Interim City Manager CHJ S
UBJECT: Resolution Approving Amendment No. 6 to the Consulting Services Agreement between the City of Antioch and Voler Strategic Advisors and Authorizing the City Manager to Execute the Agreement
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution to:
1) A
pprove Amendment No. 6 to the Consulting Services Agreement between the City of Antioch and Voler Strategic Advisors , which extends t he term of the Agreement for six months to November 15, 2022, and increases the value of the Agreement by $48,000 for a total amount not to exceed $304,000; and 2) A
uthorize the City Manager to execute Amendment No. 6 to the Consulting Services Agreement between the City of Antioch and Voler Strategic Advisors.
F
ISCAL IMPACT
Voler Strategic Advisors’ cost is $8,000 per month. This does not include the cost for any media advertising, buying and printing.
DI
SCUSSION
The City of Antioch solicited bids for Public Information and Communication Officer Services in July 2019. Voler Strategic Advisors (“Consultant”) was the successful bidder and was engaged for an initial period of six months. F ive amendments to the original Consulting Services Agreement (“Agreement”) have been approved to date by the Antioch City Council.
T
he City continues to have a need for the above- referenced professional services. The City and Consultant desire to extend the term of services of the original Agreement by six months until November 15, 2022. The proposed action will increase the value of the Agreement by $48,000 for a total amount not to exceed $304,000.
Antioch City Council Report
May 10, 2022 Agenda Item N 2
ATTACHMENTS
A. Resolution
Exhibit A to Resolution – Amendment No. 6 to the Consulting Services Agreement
ATTACHMENT A
RESOLUTION NO. 2022/
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
APPROVING AMENDMENT NO. 6 TO THE CONSULTING SERVICES AGREEMENT
BETWEEN THE CITY OF ANTIOCH AND VOLER STRATEGIC ADVISORS AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT
WHEREAS, on September 16, 2019, the City of Antioch and Voler Strategic Advisors entered a Consulting Services Agreement for public information and communication officer services (“Agreement”);
WHEREAS, on March 10, 2020, the City of Antioch and Voler Strategic Advisors executed Amendment No. 1 extending t he term of services in the Agreement to September 15, 2020 and increasing the contract value by $48,000 for a total contract amount not to exceed $96,000;
WHEREAS, on September 16, 2020, City of Antioch and Voler Strategic Advisors executed Amendment No. 2 extending the term of the Agreement for 6 months to March 15, 2021 and increasing the contract value by $48,000 for a total amount not to exceed $144,000;
WHEREAS, on March 9 , 2021, the City of Antioch City Council a pproved Amendment No. 3 extending the term of the Agreement for 2 months to May 15, 2021 and increasing the contract value by $16,000 for a total amount not to exceed $160,000;
WHEREAS, on Ma y 11, 2021, the City of Antioch City Council a pproved Amendment No. 4 extending the term of the Agreement to November 15, 2021 and increasing the contract value by $48,000 for a total amount not to exceed $208,000;
WHEREAS, on November 23, 2021, the City of Antioch City Council a pproved Amendment No. 5 extending the term of the Agreement to May 15, 2021 and increasing the contract value by $48,000 for a total amount not to exceed $256,000; and
WHEREAS, the City continues to have a need for public information and communication officer services and the City and Consultant desire to extend the term of services of the original A greement for 6 months to November 15, 2022, increasing the contract value by $48,000 for a total amount not to exceed $304,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch does hereby:
1. Approve Amendment No. 6 (“Exhibit A”) to the Consulting Services Agreement between the City of Antioch and Voler Strategic Advisors, which extends the term of the Agreement for 6 months to November 15, 2022 and increases the value of the Agreement by $48,000 for a total amount not to exceed $304,000.
2. Authorize the City Manager to execute Amendment N o. 6 to the Consulting Services Agreement between the City of Antioch and Voler Strategic Advisors
2 in substantially the form attached as “Exhibit A” subject to approval of form by the City Attorney.
* * * * * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 10 th day of May 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
EXHIBIT A
AMENDMENT NO. 6
CONSULTING SERVICES AGREEMENT
Between the City of Antioch and
Voler Strategic Advisors
THIS SIXTH AMENDMENT TO THE AGREEMENT FOR CONSULTANT
SERVICES is entered into and effective this ___day of May, 2022 by and between the CITY OF ANTIOCH , a municipal corporation (“City”) and VOLER STRATEGIC ADVISORS, their address is 1671 The Alameda, Suite 301 San Jose, CA 95126 (“Consultant”).
R E C I T A L S
WHEREAS, on September 16, 2019, the City of Antioch and Voler Strategic Advisors entered into a Consulting Services Agreement for public information and communication officer services;
WHEREAS, on March 10, 2020, the City of Antioch and Voler Strategic Advisors executed Amendment No. 1 to the Agreement extending the term of service to September 15, 2020 and increasing the total amount of the Agreement to $96,000;
WHEREAS, on September 16, 2020, City of Antioch and Voler Strategic Advisors executed Amendment No. 2 extending the term of the Agreement for 6 months to March 15, 2021 and increasing the contract value by $48,000 for a total amount not to exceed $144,000;
WHEREAS, on March 9 , 2021, the City of Antioch City Council a pproved Amendment No. 3 extending the term of the Agreement for 2 months to May 15, 2021 and increasing the contract value by $16,000 for a total amount not to exceed $160,000;
WHEREAS, on May 11, 2021, the City of Antioch City Council approved Amendment No. 4 extending the term of the Agreement to November 15, 2021 and increas ing the contract value by $48,000 for a total amount not to exceed $208,000; and
WHEREAS, on November 23, 2021, the City of Antioch City Council approved Amendment No. 5 extending the term of the Agreement to May 15, 2021 and increasing the contract value by $48,000 for a total amount not to exceed $256,000; and
WHEREAS, the City continues to have a need for public information and communication officer services and the City and Consultant desire to extend the term of services of the original Agreement for 6 months to November 15, 2022, increasing the contract value by $48 ,000 for a total amount not to exceed $304,000.
EXHIBIT A
NOW, THEREFORE, THE PARTIES DO MUTUALLY AGREE AS FOLLOWS:
1. Section 1.1 “Term of Services” shall be amended to read as follows:
The term of this Agreement shall begin on the date first noted above and shall end on November 15, 2022 and Consultant shall complete the work described in the Request for Proposal (“RFP”) prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8.
The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.
2. Section 2 “COMPENSATION” the first two paragraphs shall be amended to read as follows:
City hereby agrees to pay Consultant a sum not to exceed $8,000 per month, for a total contract amount not to exceed $304 ,000, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. City shall pay Consultant for services rendered pursuant to this Agreement at the t ime and in the manner set forth below. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including s alaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City , therefore, has no responsibility for such contributions beyond compensation required under this Agreement.
Except as modified herein, all other terms and conditions of the Consulting Services Agreement dated September 16, 2019 shall remain in full force and effect.
(all signatures are on the next page)
CITY OF ANTIOCH:
By:
Cornelius H. Johnson
Interim City Manager
ATTEST:
By:
Elizabeth Householder
City Clerk
APPROVED AS TO FORM:
By:
Thomas Lloyd Smith
City Attorney
VOLER STRATEGIC
ADVISORS:
By:
Rolando Bonilla
Chief Strategic Officer
By:
Perla Rodriguez
Chief Executive Officer
6 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of May 10, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Thomas Lloyd Smith, City Attorney TLS
SUBJECT: Introduction of Ordinance Creating the Antioch Police Oversight Commission
RECOMMENDED ACTION
It is recommended that the City Council introduce the ordinance, waive the first reading, and read by title only the ordinance creating the Antioch Police Oversight Commission (“Attachment A”).
FISCAL IMPACT
The members of the Antioch Police Oversight Commission will not be compensated for their time. However, the City will need to provide funding for the Police Commission’s general operating expenses, training, continuing education , and public outreach and events. There will also be expenses associated with staff time dedicated to working with the Police Commission.
DISCUSSION
Civilian oversight of police departments is an evolving governmental function designed to provide the community with a means to influence police department policies and to help ensure that policing is conducted in a manner that is constitutional, effective, and responsive to the standards, values, and expectations of those served by the police department.
The City Council directed City staff to research and make recommendations to the City Council Police Oversight Standing Committee on the potential formation of an Antioch Police Oversight Commission (“Police Commission”). City staff researched (1) police oversight commissions and boards in general law and charter cities; (2) the differences between police oversight commissions in general law cities and charter cities; and (3) solutions that can be achieved under each type of government within state and local laws and policies.
City staff has prepared an ordinance forming the Antioch Police Oversight Commission with the aim of strengthening trust, transparency, accountability, and police- community relations in the City of Antioch by ensuring that the Antioch Police Department's policies, practices, and customs meet or exceed national standards of constitutional policing.
Antioch City Council Report
May 10, 2022 Agenda Item #6 2
ANTIOCH POLICE OVERSIGHT COMMISSION
The purpose of the Antioch Police Oversight Commission is to strengthen trust, transparency, accountability, and police- community relations in the City of Antioch by ensuring that the Antioch Police Department's policies, practices, and customs meet or exceed national standards of constitutional policing.
The Police Commission shall advise the City Council, City Manager, and Chief of Police on the administration of the Antioch Police Department and on policy matters concerning public safety within the City of Antioch. The Police Commission shall facilitate community participation and oversight by reviewing and recommending policies, procedures, practices, and programs designed to result in community policing that is effective, responsive, and sensitive to the diverse needs of the residents of the City.
The Police Commission shall promote and encourage open communication and cooperation between the Antioch Police Department and residents of the City, recognizing that policing the City of Antioch is a shared responsibility.
The Police Commission shall develop, review, and make policy recommendations aimed at informing the community of its rights and responsibilities when interacting with police officers.
ATTACHMENTS
A. Ordinance – Antioch Police Oversight Commission
ATTACHMENT A
ORDINANCE NO. _________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANTIOCH ADDING SECTION 5.109 TO TITLE 2 AND CHAPTER 3 TO TITLE 4 OF THE ANTIOCH
MUNICIPAL CODE CREATING THE ANTIOCH POLICE OVERSIGHT COMMISSION
WHEREAS, the City Council directed City staff to research and make recommendations to the City Council Police Oversight Standing Committee on the potential formation of an Antioch Police Oversight Commission;
WHEREAS, City staff researched (1) police oversight commissions and boards in general law and charter cities; ( 2) the differences between civilian police oversight commissions in general law cities and charter cities; and ( 3) solutions that can be achieved under each type of government within state and local laws and policies; and
WHEREAS, City staff recommends the formation of the Antioch Police Oversight Commission to increase transparency, enhance accountability , foster trust, and strengthen police-community relations in the City.
The City Council of the City of Antioch, California, hereby ordains as follows:
SECTION 1. Recitals. The above recitals are incorporated as though set forth in this section.
SECTION 2. Adoption. Section 2-5.109 is hereby added to the Antioch Municipal Code to read as follows:
§ 2-5.109 ANTIOCH POLICE OVERSIGHT COMMISSION.
The Antioch Police Oversight Commission (“Police Commission”) consists of seven members. The Police Commission has the duties as specified in Chapter 3 of Title 4 of this code.
SECTION 3. Adoption. Chapter 3 is hereby added to Title 4 of the Antioch Municipal Code to read as follows:
Sections
4-3.010 CREATED.
4-3.020 PURPOSE.
4-3.030 MEMBERSHIP AND APPOINTMENT.
4-3.040 TERMS OF OFFICE AND REMOVAL FROM OFFICE.
4-3.050 OFFICERS.
4-3.060 MEETINGS.
4-3.070 NO COMPENSATION.
4-3.080 BUDGET.
ATTACHMENT A
4-3.090 TRAINING.
4-3.100 POWERS AND DUTIES.
4-3.110 PUBLIC REPORTS.
4-3.120 REQUIREMENT OF COOPERATION BY THE ANTIOCH POLICE
DEPARTMENT AND ALL OTHER CITY EMPLOYEES AND
OFFICIALS WITH THE POLICE COMMISSION.
§ 4-3.010 CREATED.
There is hereby created an Antioch Police Oversight Commission (hereinafter referred to as the "Police Commission").
§ 4-3.020 PURPOSE.
The purpose of the Police Commission is to advise the City Council, City Manager, and Chief of Police on the administration of the Antioch Police Department and on matters of public safety within the City of Antioch to ensure that the Antioch Police Department's policies, practices, and customs conform to national standards of constitutional policing.
The Police Commission shall facilitate community participation and oversight by reviewing and recommending policies, procedures, practices, and programs designed to result in community policing that is effective, responsive, and sensitive to the diverse needs of the residents of the City.
The Police Commission shall promote and encourage open communication and cooperation between the Antioch Police Department and residents of Antioch , recognizing that policing the City of Antioch is a shared responsibility.
The Police Commission shall develop, review, and make policy recommendations aimed at informing the community of its rights and responsibilities when interacting with police officers.
§ 4-3.030 MEMBERSHIP AND APPOINTMENT.
(A) The Police Commission shall consist of seven (7) voting members appointed by the Mayor and confirmed by the City Council.
(B) All voting members of the Police Commission shall be residents of the City of Antioch.
(C) The Mayor and the City Council shall strive to appoint and confirm at least:
(a) one ( 1) representative from each of the four (4) councilmember voting districts of the City;
(b) one (1) representative of the Antioch faith-based community;
ATTACHMENT A
(c) one (1) representative of the Antioch business community; and
(d) one (1) employee or student of the Antioch Unified School District.
(D) No one shall be excluded from the Police Commission because he or she has a criminal record.
(E) The following shall not be eligible to serve as a Police Commissioner:
(a) current sworn police officer or his/her spouse;
(b) current City employee or his/her spouse;
(c) former Police Department sworn employee or his/her spouse; or
(d) current or former employee, official , or representative of an employee association representing sworn police officers or his/her spouse.
(F) Commissioners shall not be issued and shall not display, wear, or carry badges that so resemble a peace officer’s badge that an ordinary reasonable person would believe that Commissioners have the authority of a peace officer.
§ 4-3.040 TERMS OF OFFICE AND REMOVAL FROM OFFICE.
(A) The terms of office for all members of the Police Commission shall be three years, except as provided herein. The terms of not more than three (3) members shall expire in any one year. Therefore, when the initial seven (7) members are selected, two (2) commissioners shall be appointed to serve an initial one -year term , two (2) commissioners shall be appointed to serve an initial two- year term, and the remaining three (3) shall serve an initial three-year term. No members shall serve for more than two consecutive full terms. For this purpose, the initial one- year and two-year terms in this paragraph shall be considered full terms. The expiration date of all terms shall be November 30, but each member shall serve until his or her successor is duly appointed and qualified or until such member’s term has expired in accordance with this section.
(B) A member may resign before the expiration of his or her term with written notification to the chairperson of the Police Commission and the Mayor. Resignations shall become effective upon receipt of such written notification.
(C) Members of the Police Commission shall serve at the pleasure of the City Council and may be removed from office by a majority vote of the Council.
(D) The Police Commission may, by a majority vote of its members, recommend to the City Council that a member be removed for reasons including but not limited to:
ATTACHMENT A
(a) misuse of position as a Police Commission member;
(b) misuse of police-issued documents;
(c) misconduct that impedes the member's ability to serve as an effective and impartial Police Commission member;
(d) unexcused absences from at least three meetings in a one-year span of time;
(e) violation of the Code of Ethics of the National Association for Civilian Oversight of Law Enforcement (NACOLE); or
(f) a conflict of interest.
(E) Upon receipt of notification of resignation, or a Council vote of removal, the position shall be considered vacant and eligible for the Mayor to nominate a replacement commissioner for appointment with confirmation by the City Council . The replacement commissioner shall serve for the remainder of the term and be eligible for reappointment for one additional term.
§ 4-3.050 OFFICERS.
During January of each year, the Police Commission shall elect one of its members as chairperson and one as vice- chairperson who shall each hold office for one (1) year or until their respective successors are elected. After all Police Commission members have been appointed and confirmed, officers shall be elected no later than the second meeting of the Police Commission. No officer shall be eligible to serve more than two consecutive terms in the same office.
§ 4-3.060 MEETINGS.
(A) The Police Commission shall hold its first meeting within thirty days after all of its members have been appointed and confirmed. At the first meeting, the Police Commission shall set the time and date of regularly scheduled meetings , which shall occur at least twice each month, except during the months of July and December when regular meetings shall occur once per month . Regular meetings of the Police Commission shall be held at Antioch City Hall except for meetings held under section 4 -
3.060(B). The Police Commission shall notify the public of the time and place of its meetings and provide time for public comment at each meeting in compliance with the Brown Act.
(B) At least two meetings of the Police Commission each year shall be held at locations within the City of Antioch other than City Hall for the purpose increasing community engagement with the Police Commission. The Police Commission shall make
ATTACHMENT A
a good faith effort to hold these meetings at public schools, youth centers, or community- based organizations within the City of Antioch.
(C) All Police Commission meetings are subject to the Brown Act.
(D) In the interest of upholding and modeling a positive relationship between the residents of Antioch and the Antioch Police Department, the Antioch Chief of Police, or his or her designee , shall attend the beginning of all public meetings of the Police Commission and, as the first order of new business, be placed on the agenda to comment or report on any matters under consideration by the Police Commission.
§ 4-3.070 NO COMPENSATION.
Members of the Police Commission shall serve without compensation. However, the City Council may authorize the reimbursement of reasonable expenses incurred by the members in the performance of their duties.
§ 4-3.080 BUDGET.
The City shall provide the Police Commission with funding for general operating expenses, training, and continuing education for all Police Commissioners.
§ 4-3.90 TRAINING.
The City shall provide appropriate funding for introductory training of new Police Commission members as well as continuing education for all members. Training shall cover all of the following, but not be limited to:
(A) The ordinance establishing the Police Commission;
(B) National standards of constitutional policing;
(C) Department operations, policies, procedures, practices, and programs;
(D) Laws governing local public records and public meetings, confidentiality, conflicts of interest and ethics, police officer rights, arrestee rights, and excessive force; and
(E) Police policies, practices, and procedures around stops, arrests, use of force, detention, large-scale protests, and marginalized communities.
§ 4-3.100 POWERS AND DUTIES.
To effectuate its purpose, the Police Commission shall, in compliance with the California Public Records Act (Gov. Code, §§ 6250 et seq.), Penal Code Sections 832.7 and 832.8; California Public Safety Officers Procedural Bill of Rights Act (Gov. Code, §§
ATTACHMENT A
3300 et seq.), Government Code section 38630, Government Code section 37104, Penal Code section 832.7, and all other applicable state and federal law:
(A) Propose changes, at its discretion or upon receiving direction from the City Council, including modifications to the Police Department ’s proposed changes, to any policies or procedures of the Police Department that govern First Amendment assemblies, use of force, use of canines, use of de-escalation techniques on civilians, hate crimes, or biased-based policing including profiling based on any of the protected characteristics identified by federal, state, or local law. All such proposed changes and modifications shall be submitted to the City Council for approval or rejection.
(B) Review and r ecommend City Council a pproval or reject ion of the Police Department’s proposed changes to all policies and procedures of the Police Department that govern First Amendment assemblies, use of force, use of canines, use of de- escalation techniques with civilians, hate crimes, or biased- based policing including profiling based on any of the protected characteristics identified by federal, state, or local law.
(a) If the Police Commission recommends rejection of the proposed policy, the Police Department’s proposed changes, notice of the Commission’s rejection, and the reasons for rejection, together with the Police Department ’s proposed changes, shall be submitted to the City Council for review.
(b) If the Police Commission recommends approval of the Police Department’s policy, the Police Department’s proposed changes will proceed directly to the City Council for review.
(c) If the Police Commission does not approve or reject the Police Department’s proposed changes within sixty (60) days of the Police Department ’s submission of the proposed changes to the Police Commission, the Police Department’s proposed changes will proceed directly to the City Council for review.
(C) Review and comment on, at its discretion, any other policies, procedures, customs, and general orders of the Police Department . All such comments shall be submitted to the Chief of Police, the City Manager, and the City Attorney. The Chief of Police shall provide a written response to the Police Commission upon request.
(D) Review the City Council’s proposed budget , including advising whether budgetary allocations for the Police Department are aligned with the Police Department’s policies and procedures. The Police Commission shall conduct at least one public hearing on the Police Department budget per budget cycle and shall forward to the City Council any recommendations for change.
(E) Require the Chief of Police to submit an annual report to the Police Commission regarding such matters as the Police Commission shall require.
ATTACHMENT A
(F) Report at least once a year to the Mayor, the City Council, and to the public to the extent permissible by law, the information contained in the Chief's annual report in addition to such other matters as are relevant to the functions and duties of the Police Commission.
(G) Receive reports from the Police Department on publicly disclosable information concerning the status of civilian complaints. Develop a program for the mediation of civilian complaints, in coordination with the Chief of Police, the City Manager, and the City Attorney.
(H) Study, develop, and recommend community policing and alternative crime- prevention policies and strategies to the Chief of Police, City Manager, City Attorney, and City Council; assess and make recommendations regarding the role of social services in public safety, including but not limited to those related to mental health, alcohol and substance abuse, homelessness, juvenile justice, and education.
(I) Develop and recommend, in conjunction with the Chief of Police and the City Manager , educational programs regarding policing in Antioch and community outreach events, such as town hall meetings, forums to communicate information about neighborhood watch programs, and events designed to encourage safety and emergency preparedness.
(J) Request and review data from public records of the Antioch Police Department as needed to effectuate the Police Commission’s powers and duties including data regarding police use of force; demographics of indiv iduals stopped, searched, or arrested; demographics of Antioch Police Department officers and staff; and officer training and qualifications.
§ 4-3.110 PUBLIC REPORTS.
(A) The Police Commission shall draft and issue public reports regarding the issues described in section 4-3.100. An annual report may be in the form of an update from a previous year's report. The Police Commission may issue additional public reports as it deems appropriate.
(B) The Police Commission shall provide annual public reports to the City Council, City Manager, and City Attorney on the Police Department’s progress on Police Commission recommendations and other updates relevant to the mission of the Police Commission.
(C) All public reports shall omit or redact any confidential or privileged information as defined and/or required by State law.
ATTACHMENT A
SECTION 4. CEQA. The adoption of this Ordinance is exempt from the provisions of the California Environmental Quality Act ( “CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3), which provides that CEQA only applies to projects which have the potential for causing a significant effect on the environment. Where it can be determined that the proposed project will not have a significant adverse effect on the environment, the project is not subject to CEQA. This Ordinance authorizes the City Council to create an Antioch Police Oversight Commission and does not propose nor authorize any action or specific project that would have the potential to cause a significant adverse effect on the environment.
SECTION 5. Severability. Should any provision of this Ordinance, or its application to any person or circumstance, be determined by a court of competent juris diction to be unlawful, unenforceable, or otherwise void, that determination shall have no effect on any other provision of this Ordinance or the application of this Ordinance to any other person or circumstance and, to that end, the provisions hereof are severable.
SECTION 6. Publication; Effective Date. This Ordinance shall take effect and be enforced within thirty (30) days from and after the date of its adoption by the City Council at a second reading and shall be posted and published in accordance with the California Government Code.
* * * * *
I HEREBY CERTIFY that the foregoing ordinance was introduced at a regular meeting of the City Council of the City of Antioch held on the ___ day of _________, 2022 and passed and adopted at a regular meeting thereof held on the ___ day of _________, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________________
Lamar A. Thorpe, Mayor
ATTEST:
_________________________________
Elizabeth Householder, City Clerk
5102283.1
Antioch City Council Report
May 10, 2022 Agenda Item #9 2
3. The vehicle must be parked on a paved surface (not asphalt or gravel) and could not encroach on or overhang the public sidewalk.
4. The registration was specific to the owner at that time. It could not be transferred to a different property or to a different owner. The registered owner could update the registration if a new recreational vehicle was acquired.
5. The registrant had to be a resident of Antioch and a resident or owner of the property where the recreational vehicle was stored.
6. Upon sale of the property or change of tenant, the registration would be invalidated.
A copy of the Antioch Municipal Code Section 5-1.201.1, When Storage of a Recreational Vehicle is a Public Nuisance, is included as Attachment A.
ANALYSIS
Following discussion and receipt of public testimony on February 22 , 2022, the City Council continued the discussion so that staff could retrieve information and data regarding the effectiveness of the current registration program.
The Recreational Vehicle (RV) Permit program was established in the Antioch Municipal Code and allowed owners or renters to apply for a RV Permit from October 23, 2007 until April 30, 2008. During this time, the City of Antioch issued 445 RV Permits. From May 1, 2008 until May 13, 2009, the program was evidently continued, and an additional 519 RV Permits were issued. By the end of this initial period, a total of 964 RV Permits had been issued.
Since 2009, the City of Antioch has issued an additional 352 replacement RV Permits. In each case, the new RV Permit was issued for a r eplacement vehicle as permitted by Section 5-1.201.1(D)(3) of the Antioch Municipal Code. In each case, the prior RV Permit was voided. An additional 19 RV Permits were voided or surrendered for other reasons.
The City of Antioch currently recognizes a total of 946 RV Permits. A survey of 100 (9.6%) of these RV Permits was conducted to determine if they were being used in compliance with the Antioch Municipal Code and permit requirements. Just 24 of the 100 addresses still contained an RV – the remaining 76 are presumed to either no longer have an RV, have changed ownership/renter, or were using the RV at the time of the survey . Based on the results of this survey, staff estimates that 227 (24%) of the 946 issued RV Permits are still in use as originally issued. It is likely that people who moved or sold their RV did not notify the City to surrender their RV Permit and the City has not proactively monitored active RV Permits.
The City Council is asked to pr ovide direction on the future of the RV Permit program.
The following options are provided for the benefit of the City Council, but other options remain available.
Antioch City Council Report
May 10, 2022 Agenda Item #9 3
1. Allow Recreational Vehicles: Under this option, the Antioch Municipal Code (AMC) would be amended to eliminate the restrictions that are specific to the storage of RVs.
Instead, the restrictions that apply to the storage of regular automobiles would apply to RVs. All RVs stored in the front yard would have to be registered and operable and could not overhang the sidewalk or create a corner visibility obstruction.
Under this option, all residents would be able to store an RV on the property if it could meet the basic automobile storage standards. A separate RV permit would not be required. Residents would still be bound by private homeowner’s association requirements and, like automobiles, RVs would need to be stored on an improved surface of pavement or gravel. Staff would return with a formal ordinance amendment to the Antioch Municipal Code for formal consideration and adoption.
2. Expand Registration Process: Under this option, the RV Permit process would be revised to allow for issuance of additional permits and improved process to avoid the problems encountered with the current process. The new RV Permit would be available to all residents and would require a formal application and fee. The City could impose new require ments for the storage of RVs, such as requiring covers, paved surfaces, site design restrictions, and/or require annual renewal of RV Permits.
This option would require additional staff resources in the Code Enforcement Division and Finance Department and an ongoing staff commitment to monitor and enforce the permitting process. The Code Enforcement Division would need to prioritize this effort over others to ensure that it is properly enforced. Staff would need to return with an ordinance to amend the Antioch Municipal Code.
3. Continue Current Process: Under this option, the current code language would be un- changed and enforcement would continue. RVs would remain prohibited in the front yard, except for the remaining registered cases that would be allowed. Code Enforcement efforts against unpermitted RVs would resume. Staff would continue to respond to large complaints and would pursue m onitoring of remaining RV Permits and enforcement against unpermitted RVs.
Staff requests that the City Council consider the background information, public testimony and the options offered, and provide direction to staff on how it would like to proceed.
ATTACHMENT
A. Antioch Municipal Code Section 5-1.201.1
ATTACHMENT A
§ 5-1.201.1 WHEN STORAGE OF A RECREATIONAL VEHICLE IS A PUBLIC
NUISANCE
It is hereby declared a public nuisance for any person owning, leasing, occupying, or having charge or possession of any premises in the City to park or store any recreational vehicle, including but not limited to, a trailer, boat, fifth-wheel trailer, motorhome, motorized cart, tent trailer, travel trailer, utility trailer, travel coach, bus, unmounted camper shell, or other mobile recreational equipment or watercraft or any empty trailer intended for or capable of carrying any of the above, in any front or side yard in a residential district, including the driveway, subject only to the following exceptions:
(A) Recreational vehicle is parked or stored in a side or rear yard, on an improved surface (concrete, asphalt, pavers or gravel) and behind a legally constructed opaque fence not less than six feet in height; or
(B) For the purpose of loading or unloading not to exceed 24-hours before or after a trip using the recreational vehicle with a trip not referring to daily use of a recreational vehicle but to an extended use requiring additional preparation time; or (C) Recreational vehicle is the sole means of transportation for occupants of the dwelling; or
(D) Recreational vehicle owners who have their recreational vehicle parked in the front yard, including the driveway, at the time of the effective date of this section and who meet the following requirements:
(1) Each owner may register one recreational vehicle with the City within six months of the effective date of this chapter, including submittal of documentation and payment of any applicable application or processing fees. (2) The parking of such recreational vehicle shall be on an improved surface of concrete or pavers but not of asphalt or gravel and shall not encroach in the sidewalk or roadway or violate any other requirements of the Municipal Code. The recreational vehicle, if covered, shall be with a tight-fitting, single cover. The recreational vehicle shall not be parked parallel to the front of the house.
A1
ATTACHMENT A
(3) The registration shall pertain to the registrant of the recreational vehicle and not the vehicle itself or the real property. If the vehicle is sold, then the registration is not applicable to that vehicle, but the owner may register a replacement vehicle. (4) The owner of the recreational vehicle must be an Antioch resident, and a resident or owner of the property where the vehicle is stored. (5) Upon sale of the property, no further recreational vehicle storage shall be allowed in the front yard, including the driveway.
(6) Upon termination of tenancy, no subsequent tenant shall be allowed to store a recreational vehicle in the front yard, including the driveway. (Ord. 2002-C-S, passed 10-23-07)
A2
10 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of May 10, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Rosanna Bayon Moore, Assistant City Manager APPROVED BY: Cornelius H. Johnson, Interim City Manager CHJ SUBJECT: Unhoused Resident Services - Fall 2022 Cycle State of California Homekey Program and Executive Inn Located at 515 East 18th Street
RECOMMENDED ACTION
It is recommended that the City Council receive the presentation and adopt the resolution:
1) Authorizing the City to pursue State of California Homekey Program funding for housing opportunities associated with the Executive Inn located at 515 East 18th Street;
2) Pledging the 5 year City commitment of a subsidy estimated at $12.3 million dollars in local funds; and
3) Authorizing pursuit of the public procurement process to identify an experienced developer partner to assist with financing, development, long term ownership and operations of the future Homekey site.
FISCAL IMPACT
With Homekey financing, an enforceable funding commitment is required for the first five years of capital and operating e xpenses incurred over a 15 -year time horizon . The enforceable funding commitment is a subsidy that obligates the City to expend local funds that match Homekey resources.
The City’s financial commitment is estimated at $12.3M for interim housing over the first five years of the project. Funding for ongoing operations for the remainder of the regulatory period will need to be identified. To the extent the developer and City can work collectively to secure additional capital and operating funding, the City commitment may be reduced. A five year projection of the General Fund indicates that expenditure of $12.3M would deplete the reserves and budget stabilization fund in FY 2027.
Antioch City Council Report
May 10, 2022 Agenda Item 10 2
At the City Council meeting on April 12, 2022 , $5.7M in American R escue Plan Act (ARPA) funds were allocated for a two year Non-Congregate B ridge Housing pilot initiative. Reducing the initial lease term would enable the City to apply these funds to the Homekey interim housing model.
DISCUSSION
A presentation on the State of California’s Homekey Program was provided to the City Council at a regular meeting on February 22, 2022. City staff was directed to evaluate several scenarios within the context of Homekey financing requirements. The scenarios considered were the Executive Inn, several City owned parcels and a commercial property yet to be acquired.
At the City Council meeting on April 26, 2022, questions were raised about the approach to evaluating potential sites. Interest was advanced in revisiting the selection process and a preferred site or sites.
At this time, City staff requests that the City Council reconsider authorization of the Homekey application for the referenced property, the commitment of local funds and the initiation of a developer partner solicitation.
ATTACHMENTS
A. Resolution
B. Powerpoint presentation slides presented on April 26, 2022 C. General Fund Projections prepared by Finance Director Dawn Merchant RESOLUTION NO. 2019/** ATTACHMENT A
May 10, 2022
RESOLUTION NO. 2022/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
AUTHORIZING THE CITY TO PURSUE STATE OF CALIFORNIA’S HOMEKEY PROGRAM FUNDING, PLEDGE A LOCAL COMMITMENT OF A 5 YEAR SUBSIDY ESTIMATED AT 12.3 MILLION DOLLARS, INITIATE A FORMAL SOLICITATION OF A DEVELOPER PARTNER FOR THE SUBJECT PROPERTY LOCATED AT 515
EAST EIGHTEENTH STREET IN ANTIOCH, CALIFORNIA
WHEREAS, the City of Antioch is seeking to pursue strategies that both respond to the needs of Antioch’s unhoused residents and community concerns about homeless encampments;
WHEREAS, on February 22, 2022, the City Council received a presentation regarding potential pursuit of State of California Homekey financing opportunities; WHEREAS, an evaluation of various scenarios ensued to determine alignment with the anticipated Fall 2022 Homekey Program Notice of Funding Availability; WHEREAS, the City previously solicited a Request for Proposals for a Motel Occupancy Agreement Program to Shelter Unhoused Residents and the Homekey requirement of site control can be secured with a lease that includes an option to purchase provision;
WHEREAS, the City Council recognizes that an experienced partner is critical to secure funding and supports the formal solicitation of a developer partner to pr ovide housing that addresses unhoused resident needs;
WHEREAS, when coupled with an experienced developer partner, the Executive Inn located at 515 East Eightee nth Street is a competitive site for Homekey funding because the property can be renovated and occupied within aggressive State timetables; WHEREAS, once selected, a qualified developer partner w ould work in collaboration with the City on a Homekey application for funding; WHEREAS, Homekey provides robust capital but limited operating subsidy that will require the City’s five year commitment of local resources estimated at $12.3M; WHEREAS, the City Council acknowledges the critical role of the Continuum of Care and Contra Costa County’s Health, Housing, and Homeless (H3) Services Program in pursuing viable approaches to unhoused resident needs; and WHEREAS, the consensus of the City Council is for the City of Antioch to initiate housing opportunities within city limits in coordination with H3.
Antioch City Council Report
May 10, 2022 Agenda Item 10 4
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby authorizes:
1. Pursuit of State of California’s Homekey Program Funding;
2. City commitment of an initial five-year pledge of local resources that amount to a subsidy of $12.3M dollars in local funds; and
3. Staff initiation of a formal solicitation of a developer partner for the subject property located at 515 East Eighteenth Street in Antioch, California; * * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 10th day of May 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
EXECUTIVE INN
HOMEKEY FINANCING
CITY OF ANTIOCH
PRESENTER: JEREE GLASSER - HEDRICK, HOUSING DIRECTOR | April 26,2022
ATTACHMENT B
HOMEKEY PROGRAM
Homekey is a new state financing program developed in response to the pandemic
• It is designed to provide capital to projects throughout C alifornia to rapidly expand housing options for households experiencing homelessness or at risk of homelessness
• The Homekey program provides capital and a limited-d uration operating subsidy match to a local contribution
• The program has very quick construction and occupancy requirements which make m
otel conversion sites very competitive for funding
HOMEKEY FUNDING AVALIABLE
Funding Rounds
• To date, there have been two rounds of funding
• First round was released in summer of 2021 and included $600 Million of funding • The second round of funding was released in fall of 2021 and included $1.45 Billion of f
unding ($250,000 was funded from general funds)
• It is closing May 2, 2022
• They are oversubscribed and plan to fund some projects beyond the $1.45 Billion • The third round of funding has been announced for October 2022 • In the 2021-2 022 budget, $2.2 billion in funding was approved for Homekey • There is approximately $1 billion remaining for projects that were submitted but not
funded in the second round and for round three
EXECUTIVE INN AS HOMEKEY SITE
The Executive Inn is Competitive
• City conducted an objective evaluation of other potential sites • The Executive Inn is a competitive site to receive Homekey funding if an application i
s submitted upon NOFA release (October 2022)
• It can be renovated and occupied within the Homekey timeframe • The owners of the motel are willing to negotiate a sale in addition to a lease for the no
n-congregate bridge housing model
• The Bay Area ha s been allocated Homekey resources in the last two rounds
EXECUTIVE INN AND PARTNERSHIP
Role of a Developer/Partner is Important
• Given limited capacity of the City owning and operating long-t erm affordable ho
using, inclusion of an experienced developer/partner makes sense • Experienced partners a id in meeting threshold requirements and result in d
evelopments that have long-term operational and asset management expertise • Partners r elieve the City of liability regarding property ownership and the obligation of addressing ongoing operational and financial responsibilities • City will retain oversite of the developer’s obligations and commitments through a r
egulatory agreement leaving the City with control over the site
EXECUTIVE INN RESOURCES
A Homekey Award and Local Funding Commitment
• Homekey provides robust capital and limited operating subsidy, but Homekey does n
ot cover 100% of capital and operating costs of a development • To leverage the maximum amount of Homekey funding, a local funding commitment i
s required
• The City will need to provide the difference between the capital and operating costs o
f the project and what the Homekey Program and the development partner can leverage
• Ownership of the site will greatly reduce cost of development in comparison to the Non-C
ongregate Bridge Housing model
LOCAL FINANCING COMMITMENT
Funding from the City will be necessary to make Homekey a success • A capital and operating commitment will be necessary
• Both will hel p leverage Homekey proceeds and create project feasibility • Assuming an interim site, the capital and 5-y ear operational costs of the Homekey development are estimated to require $12.3 million in local resources • City commitment could be offset if the selected developer brings resources to the d
evelopment
EXECUTIVE INN PARTNER SELECTION
Selection of an Experienced Partner is Critical to Funding and Operating Success • City should c ontrol the Executive Inn site via lease with option to purchase • City would release a Request for Proposals (RFP) for the Executive Inn, requesting a si
te-specific proposal for a developer, owner, and operator • City should provide reference to a local financial commitment in RFP not to exceed t
he difference between the cost to acquire, renovate, and operate for 5 years and t
he estimated Homekey commitment
• City and developer can work to reduce this commitment by supplanting it with other f
unding
NEXT STEPS
Dual Track the Executive Inn as a Non-Congregate Bridge Housing Site and a Fall 2022 Homekey Application • Finalize lease negotiations with owner resulting in lease with option to purchase (Non-C ongregate Bridge Housing & Homekey)
• Finalize negotiations with BACS (N on-Congregate Bridge Housing) • Solicit Developer/Partner – ( Homekey)
• Obtain Use Permit from Planning Commission (N on-Congregate Bridge Housing) • Award of lease to Executive Inn, support service contract to BACS, and Developer/Partner Selection (Non- C
ongregate Bridge Housing & Homekey)
• Necessary improvements completed to occupy (N on-Congregate Bridge Housing) • Submit a third round Homekey application - O ctober 2022 (Homekey) • Receive Homekey Award – D ecember 2022 (Homekey)
• Homekey Improvements to be completed Augu st 2023 (Homekey) THANK YOU!
Jeree Glasser -Hedrick
[email protected]
2021-22 2022-23 2023-24 2024-25 2025-26 2026-27
Beginning Fund Balance $28,758,798 $28,758,798 $28,758,798 $28,758,798 $28,758,798 $20,885,680 Taxes 52,288,421 54,445,334 56,231,583 58,037,612 59,852,959 61,648,548 Taxes - Measure C 18,000 0 0 0 0 -
1% Sales Tax 20,083,816 20,850,666 22,266,000 23,049,000 23,775,000 24,488,250 Services Charges/Permits 8,316,553 9,587,022 7,838,119 8,106,403 8,377,961 8,629,300 All Other Revenues 4,041,151 1,919,875 1,420,350 1,420,350 1,420,350 1,462,961 Transfers In 3,679,971 3,722,796 3,808,266 3,966,609 4,125,698 4,249,469 Total Revenues 88,427,912 90,525,693 91,564,318 94,579,974 97,551,968 100,478,528 % Change 2% 1% 3% 3% 3%
Personnel 56,850,463 64,274,909 69,407,156 72,840,419 75,640,100 78,665,704 Services/Supplies/Transfers 35,284,707 30,035,803 28,812,685 30,022,419 31,170,748 32,417,578 Total Expenditures 92,135,170 94,310,712 98,219,841 102,862,838 106,810,848 111,083,282 % Change 2% 4% 5% 4% 4%
Transfer In Budget Stabilization 3,707,258 3,785,019 6,655,523 8,282,864 1,385,762 - Surplus/(Deficit) - - - - (7,873,118) (10,604,754) Ending Fund Balance $28,758,798 $28,758,798 $28,758,798 $28,758,798 $20,885,680 $10,280,926 Committed 1,839,453 2,059,453 2,281,753 2,506,399 2,733,438 2,733,438 Unassigned $26,919,345 $26,699,345 $26,477,045 $26,252,399 $18,152,242 $7,547,488 Unassigned % 30.44% 29.49% 28.92% 27.76% 18.61% 7.51%
2021-22 2022-23 2023-24 2024-25 2025-26 2026-27
Beginning Fund Balance $28,758,798 $28,758,798 $28,758,798 $28,758,798 $22,764,560 $11,045,680 Taxes 52,288,421 54,445,334 56,231,583 58,037,612 59,852,959 61,648,548 Taxes - Measure C 18,000 0 0 0 0 -
1% Sales Tax 20,083,816 20,850,666 22,266,000 23,049,000 23,775,000 24,488,250 Services Charges/Permits 8,316,553 9,587,022 7,838,119 8,106,403 8,377,961 8,629,300 All Other Revenues 4,041,151 1,919,875 1,420,350 1,420,350 1,420,350 1,462,961 Transfers In 3,679,971 3,722,796 3,808,266 3,966,609 4,125,698 4,249,469 Total Revenues 88,427,912 90,525,693 91,564,318 94,579,974 97,551,968 100,478,528 % Change 2% 1% 3% 3% 3%
HOMEKEY - 2,460,000 2,460,000 2,460,000 2,460,000 2,460,000 Personnel 56,850,463 64,274,909 69,407,156 72,840,419 75,640,100 78,665,704 Services/Supplies/Transfers 35,284,707 30,035,803 28,812,685 30,022,419 31,170,748 32,417,578 Total Expenditures 92,135,170 96,770,712 100,679,841 105,322,838 109,270,848 113,543,282 % Change 5% 4% 5% 4% 4%
Transfer In Budget Stabilization 3,707,258 6,245,019 9,115,523 4,748,626 - - Surplus/(Deficit) - - - (5,994,238) (11,718,880) (13,064,754) Ending Fund Balance $28,758,798 $28,758,798 $28,758,798 $22,764,560 $11,045,680 ($2,019,074) Committed 1,839,453 2,059,453 2,281,753 2,506,399 2,733,438 0 Unassigned $26,919,345 $26,699,345 $26,477,045 $20,258,161 $8,312,242 ($2,019,074) Unassigned % 30.44% 29.49% 28.92% 21.42% 8.52% -2.01%
GENERAL FUND PROJECTIONS
GENERAL FUND PROJECTIONS
WITH $12.3M HOMEKEY
ATTACHMENT C
11 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of May 10, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Rosanna Bayon Moore, Assistant City Manager APPROVED BY: Cornelius H. Johnson, Interim City Manager CHJ SUBJECT: Unhoused Resident Services – Pursuit of Additional Housing Solutions, including the Homekey Program and Other Funding Opportunities
RECOMMENDED ACTION
It is recommended that the City Council discuss and provide direction to City staff.
FISCAL IMPACT
Undetermined at this time
DISCUSSION
Within the context of State of California’s Homekey Program discussions, City Council interest has been expressed in pursuing additional housing solutions to address Antioch unhoused resident needs . The potential scope of interest includes but is not limited to soliciting affordable housing developer’s interest in City owned propert ies obtained through a Request for Proposals process.
At this time, City staff requests that the City Council discuss the potential pursuit of additional sites.
ATTACHMENTS
None
12 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of May 10, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Thomas Lloyd Smith, City Attorney TLS
SUBJECT: Formation of a Human Rights and Racial Equity Ad Hoc Committee
RECOMMENDED ACTION
It is recommended that the City Council take the following actions:
1) Determine if the City Council wishes to form a Human Rights and Racial Equity Ad Hoc Committee for the purposes described in the resolution;
2) Confirm the appointment of two (2) members for the Human Rights and Racial Equity Ad Hoc Committee;
3) Confirm the duration of the Human Rights and Racial Equity Ad Hoc Committee; and
4) Adopt the resolution form ing the Human Rights and Racial Equity Ad Hoc Committee (“Attachment A”).
FISCAL IMPACT
The recommended action has no direct fiscal impact on City finances.
DISCUSSION
The Human Rights and Racial Equity Ad Hoc Committee would work with the City Manager and the City Attorney to propose an ordinance forming the Human Rights and Racial Equity Committee (the “Committee”), which would work to promote mutual respect, understanding and tolerance among all persons within the City . The Committee could work to build a community where relationships among diverse people are valued by all, the voices of underrepresented groups are heard, discrimination is not tolerated, and residents can work together to resolve issues concerning discrimination and alienation.
The Committee could proactively engage in research, action planning, education, and community outreach to advance the rights of all persons to have an equal opportunity to live, work, and prosper within the City. For example, the Committee could research the Antioch City Council Report
May 10, 2022 Agenda Item #12 2
proportion of minority and woman owned businesses in the City of Antioch and determine whether the results support the need for the City to initiate programs and activities to encourage more minority and woman-owned businesses in the City.
The Human Rights and Racial Equity Committee could also plan, promote, and develop community-oriented education programs and events to foster positive human rela tions, equal opportunity, and greater understanding and appreciation of the City’s cultural, ethnic, and racial diversity. The proposed educational programs and events developed by the Human Rights and Racial Equity Committee would be submitted to the City Council prior to the adoption of the budget for the fiscal year in which the proposed educational programs and events are planned to be held.
Access to remedies and resolutions under existing state and federal laws addressing unlawful discrimination may also be enhanced by providing a local forum to hear and work towards the advancement of human rights and racial equity goals.
ATTACHMENT
A. Resolution
ATTACHMENT A
RESOLUTION NO. 2022/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH TO FORM THE
HUMAN RIGHTS AND RACIAL EQUITY AD HOC COMMITTEE
FOR A PERIOD OF ___ MONTHS
WHEREAS, on April 19, 2022 the City Council directed the City Attorney to draft a resolution establishing a Human Rights and Racial Equity Ad Hoc Committee (the “Ad Hoc Committee”);
WHEREAS, the Ad Hoc Committee shall work with the City Manager and the City Attorney to draft a proposed ordinance for the Human Rights and Racial Equity Committee or Commission (the “Committee” or “Commission”), which may include but shall not be limited to the Committee or Commission ’s purpose, functions, duties , and responsibilities;
WHEREAS, the Ad Hoc Committee would work with staff to propose the purpose and duties for the Human Rights and Racial Equity Committee or Commission;
WHEREAS, the purpose of the Human Rights and Racial Equity Committee or Commission may include promoting mutual respect, understanding and tolerance among all persons within the City;
WHEREAS, the Committee or Commission may work to build a community where relationships among diverse people are valued by all, the voices of underrepresented groups are heard, discrimination is not tolerated, and residents can identify and work together to resolve issues concerning human rights and racial equity;
WHEREAS, the City Council plans to have the Ad Hoc Committee report back to the City Council prior to and upon its planned termination in ___ months to determine if the Ad Hoc Committee should become a standing committee on a specific subject matter on a continual basis , continue as an ad hoc committee for a limited period of time to address a specific need or purpose, or be terminated; and
WHEREAS, the City Council seeks to confirm the appointment of committee members to the Human Rights and Racial Equity Ad Hoc Committee.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Antioch that _________________ and _________________ are appointed to the Human Rights and Racial Equity Ad Hoc Committee , which shall work to draft a an ordinance for a Human Rights and Racial Equity Committee or Commission and report back to the City Council prior to and upon the ad hoc committee’s planned termination in ___ months.
* * * * * * * * * * *
ATTACHMENT A
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 10th day of May 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
13 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of May 10, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Thomas Lloyd Smith, City Attorney TLS
SUBJECT: Discussion Item: Formation of the Public Services and Community Resources Department
RECOMMENDED ACTION
It is recommended that the City Council provide direction whether staff should prepare an ordinance forming the Public Safety and Community Resources Department.
FISCAL IMPACT
The proposal for the Public Safety and Community Resources Department involves both existing and new staff positions. New staff positions could include the Public Safety and Community Resources Director, Public Safety Manager, Public Safety Coordinator, Youth Coordinator, Community Resource Specialists, Administrative Analysts, and an Executive Assistant. Existing positions moved into the new department include the Youth Services Network Manager, Unhoused Resident Coordinator, Environmental Resources Administrative Analyst, and CDBG & Housing Consultant. Community Resource Specialists are also expected to have dedicated city vehicles that can be used to perform their work within the City. The Public Safety and Community Resources Department will also require dedication and potential renovation of office space as well as purchase of furniture, supplies, and equipment.
The budget for the Public Safety and Community Resources Department is not under consideration at this meeting. The City Council will have the opportunity to consider the budget for new positions, office space, supplies, and equipment in its upcoming consideration of the fiscal year budget.
Antioch City Council Report
May 10, 2022 Agenda Item #13 2
DISCUSSION
The Public Safety and Community Resources Department Ad Hoc Committee, consisting of Councilmember Wilson and Councilmember Torres-Walker, met with the City Attorney, City Manager, and several department heads to develop a new ordinance to form the Public Safety and Community Resources Department. The ordinance will include information about the Department’s purpose, leadership, divisions, and personnel.
I. FORMATION
(A) The City Council is considering the formation of a Public Safety and Community Resources Department, which would consist of the following divisions:
(1) Violence Intervention and Prevention Division
(2) Housing and Homelessness Division
(3) Youth Services Division
(4) Environmental Sustainability and Resilience Division (5) Community Engagement Division
(B) The Public Safety an d Community Resources Department shall be operated under the authority of the Director of Public Safety and Community Resources subject to the direction of the City Manager. The Director of Public Safety and Community Resources shall be responsible for su pervision of all of the department’s divisions.
II. VIOLENCE INTERVENTION AND PREVENTION DIVISION
The Violence Intervention and Prevention Division works to develop programs that diffuse conflict, interrupt violence, and achieve peace. The division works with community leaders in the various diverse neighborhoods throughout the City to achieve peace by implementing initiatives that provide community -based and trauma -informed responses with a focus on communities that are disproportionately impacted by violence.
III. HOUSING AND HOMELESSNESS DIVISION
The Housing and Homelessness Division provides housing and unhoused services to the City’s low income and unhoused residents. It is an administrative entity for the unhoused continuum of care that actively works with county, state, and federal governments, local school districts, housing providers, law enforcement and non- profit community -based organizations to develop policies and strategies to address the needs of persons experiencing homelessness and/or housing insecurity . The Housing and Homeless Division works closely with the City’s Community Development Block Grant unit, Environmental Sustainability and Resilience division, and housing consultants in soliciting and identifying additional funding.
IV. YOUTH SERVICES DIVISION
The Youth Services Division creates equitable opportunities that uplift the value of youth voice and engage them as influencing members of the City. The division conducts youth- Antioch City Council Report
May 10, 2022 Agenda Item #13 3
centered programs, events, and opportunities . Its activities work to help youth build positive relationships, gain self -confidence, and meet their personal, educational, vocational, and life goals. Programs address a range of incidental, emotional, and educational barriers that youth face and provide opportun ities connect positively with families and other caring and supportive adults in their lives. The division collaborates with school district s, charter schools, non -profit organizations, the police department, faith-based communities, and families. The Youth Services Division shall be operated under the supervision of the Youth Services Network Manager, subject to the direction of the Public Safety and Community Resources Director.
V. ENVIRONMENTAL SUSTAINABILITY AND RESILIENCE DIVISION The Environmental Sus tainability and Resilience Division manages the City’s sustainability programs, including water conservation, climate change and resilience, energy efficiency, pollution, and waste prevention. The division advances partnerships for waste collection, recycling grants, the City’s Climate Action and Resilience Plan (CARP), and coordinates with other departments and partner agencies.
VI. COMMUNITY ENGAGEMENT DIVISION
The Community Engagement Division proactively engages with the community to address individual and collective needs through community events, public engagement forums, and district panel discussions. T he division works to link residents to resources that resolve community issues. The division collaborates with other divisions in the Public Safety and Community Resources Department on matters concerning violence intervention and prevention, housing and homelessness, youth services, environmental sustainability, and resilience. The division is dedicated to establishing meaningful and sustainable programs that promote diversity, equity, inclusion, and community pride by in creating a sense of belonging for every person.
VII. OFFICERS AND EMPLOYEES
The Public Safety and Community Resources Department shall consist of the Public Safety and Community Resources Director and such other employees with such titles and duties as may from time to time be fixed by resolution of the Council.
VIII. DIRECTOR DUTIES
The duties of the Public Safety and Community Resources Director shall include planning, directing, managing, and overseeing the activities and operations of the Public Safety and Community Resources Department including the Violence Intervention and Prevention Division, the Housing and Homelessness Division, the Youth Services Division, the Environmental Sustainability and Resilience Division, and the Community Engagement Division and such other duties as may be assigned by the City Manager.
Antioch City Council Report
May 10, 2022 Agenda Item #13 4
IX. DIRECTOR SALARY
The salary of the Public Safety and Community Resources Director shall be as fixed from time to time by the Council.
ATTACHMENTS
A. Draft Organization Chart – Public Safety and Community Resources Department B. Draft Staffing Chart – Public Safety and Community Resources Department C. Draft Class Specification – Public Safety and Community Resources Director
Public Safety and Community Resources Department
Organizational Chart
Director
Youth Services
Network
Violence
Prevention &
Intervention
Crisis
Intervention
Violence
Interruption
Strategies
Housing &
Homelessness
CDBG &
Housing
Unhoused
Resident
Services
Environmental
Resources
Community
Engagement
4/20/2022
ATTACHMENT A
Public Safety and Community Resources Department
Staffing Chart
Director
Youth Services
Network
Manager
Youth
Coordinator
Violence
Prevention &
Intervention
Public Safety
Manager
Public Safety
Coordinator
Housing &
Homelessness
CDBG & Housing
Consultant
Administrative
Analyst
Unhoused
Resident
Coordinator
Environmental
Resources
Administrative
Analyst
Administrative
Analyst
Community
Engagement
Community
Resource
Specialists
Executive
Assistant
4/20/2022
ATTACHMENT B
ATTACHMENT C
CITY OF ANTIOCH
PUBLIC SAFETY AND COMMUNITY RESOURCES DIRECTOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under general administrative direction of the City Manager , plan s, direct s, manage s, and oversees the activities and operations of the Public Safety and Community Resources Department including, but not limited to, youth serv ices network; environmental sustainability and resilience ; housing and homeless resources; viole nce intervention and prevention; community engagement; coordinates activities with other departments and outsi de agencies; and provides highly responsible and complex administrative support to the City Manager.
REPRESENTATIVE DUTIES
The following duties are typical for this classi fication. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different d uties from tho se set forth below to address business needs and changing business practices.
1. Assume full management responsibility for a ll Public Safety and Community Resources Department services and activities including youth services network; environmental sustainability and resilience ; housing and homeless resources; viole nce intervention and prevention; and community engagement.
2. Create, recommend, implement and administer departmental policies and procedures, goals, objectives, and priorities for each assigned service area.
3. Establish, within City policy, appropriate service a nd staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.
4. Assess and monitor w ork-load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes.
5. Plan, direct, and coordinate, through assigned staff, the Public Safety and Community Resource Department’s goals and ob jectives; assign proj ects and programmatic areas of responsibility; review and evalua te work methods and pr ocedures; meet with key staff to identify and resolve problems.
6. Develops, implements, and maintai ns management systems, procedures and standards for program evaluation; m onitors developments related to City community response services ; evaluates the impact of various City services on City operations ; analyzes data and composes reports that include pro gram evaluation results that are presented to the City Manager and City Council.
7. Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and term ination procedures.
CITY OF ANTIOCH
COMMUNITY RESOURCES & PUBLIC SAFETY DIRECTOR (CONTINUED)
8. Administers, directs, and recommends the Dep artment’s annual operating budget; develops and monitors grant funded pro grams; analy zes fiscal data to identify ad project resource needs; obtains needed resou rces; approve the forecast of funds n eeded for staffing, equipment, materials, and supplies; monitor and approve e xpenditures and imple ment budgetary adjustments as appropriate and necessary.
9. Prepare Requests for Proposals ; administer agreements for consulting services; conduct research and prepare reports.
10. Initiate or conduct special studies as assi gned and prepare r eports with recommend ations for appropriate action.
11. Prepare and present staff reports and other necessary correspondence.
12. Coordinates with other departments, elected offici als, federal, state, county, local, Community-Based Organizations, private and non -governmental safety or healthcare agencies to develop community response initiatives, plans and programs related to behavioral health, environmental sustainability , services for the unhoused community, community engagement, youth services, violence intervention and prevention, etc..
13. Attends and participates in a variety of boards, com missions, committees, and professional group meetings; maintains awareness of new trends and developments in the field related to public safety and community resources; incorporates new developments as appropriate.
14. Develops community knowledge and build s partnerships and coalitions that will identify the Department as a community focal point
15. Respond to and resolve difficult and se nsitive citizen inquiries and complaints in a professional manner and take necessary corrective action.
16. Perform related duties as required.
QUALIFICATIONS
The following generally descr ibes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
▪ Principles and practices of modern public adminis tration and management including planning, organizing, staffing, directing and evaluating programs, policies , and operational needs.
▪ Principles and pr actices of crisis intervention, conflict resolution, coun seling and social service programs related t o youth development , unhoused community, violence intervention and prevention.
▪ Advanced principles and practices of program development , imple mentation and administration.
▪ Principles and practices of municipal budget preparation and administration. ▪ Principles of supervision, training, and performance evaluation. ▪ Pertinent federal, state, and local laws, codes, and regulations.
Ability to:
▪ Implement, manage and direct comprehensive community programs.
CITY OF ANTIOCH
COMMUNITY RESOURCES & PUBLIC SAFETY DIRECTOR (CONTINUED)
▪ Perform difficult work that requires the ability to reason and solve complex problems. ▪ Develop and administer departmental goals, objectives, and procedures. ▪ Analyze and assess programs, policies, and operational needs and make appropriate adjustments.
▪ Identify and respond to sensitive community and organizational issues, concerns, and needs.
▪ Plan, organize, direct, and coordinate the work of staff. ▪ Delegate authority and responsibility.
▪ Select, supervise, train, and evaluate staff.
▪ Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. ▪ Research, analyze, and evaluate new service delivery methods and techniques. ▪ Properly interpr et and make decisions in accordance with appropriate laws, regulations and policies.
▪ Maintain liaison with various private and public agencies and deal successfully wi th the public and other interested groups.
▪ Prepare clear and concise administrative and financial reports. ▪ Prepare and administer large and complex budgets.
▪ Interpret and apply applicable federal, state, and local policies, laws, and regulations. ▪ Communicate clearly and concisely, both orally and in writing. ▪ Establish and maintain effective w orking relationships with those contacted in the course of work.
Education and Experience Guidelines
Education/Training:
A Bachelor’s degree from an accredited college or university in public administration, business administration, social wor k, public he alth, health sciences, psychology, sociology, health services administration, pub lic safety or a related field. A Master's degree is highly desirable.
Experience:
Six years of increasingly responsible experience in human services, social work, community engagement, environmental science, public safety, including three years of management and administrative responsibility.
License or Certificate:
Possession of, an appropriate, valid driver’s license.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The c onditions here in are representative of those that must be met by an employee to successfully perform the essential functio ns of this job. Reasonable accommodations may be made to ena ble individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting with occasional travel from site to site.
Physical: Primary functions require s ufficient physical ability and mo bility to work in an office setting and in a field environment ; to walk, r un, stand, or climb on slippery even or uneven, and paved or unpaved surf aces; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderat e amounts of weigh t; to operate office equipment requiring repetitive hand
CITY OF ANTIOCH
COMMUNITY RESOURCES & PUBLIC SAFETY DIRECTOR (CONTINUED)
movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
FLSA: Exempt
Created: February 2022
This class specification identifies the essential functions typically assigned to positions in this class. Other duties not described may be assigned to employees in order to meet changing business needs or staffing levels but will be reasonably related to an employee’s position and qualifications. Other duties outside of an individual’s skill level may also be assigned on a short term basis in order to provide job enrichment opportunities or to address emergency situations.